PAPERLESS the vision becomes reality Jackson County School District Board of Education Best viewed...

PAPERLESSthe vision becomes reality

Jackson County School District Board of Education

Best viewed in Powerpoint 2002http://www.jcsd.k12.ms.us

PAPERLESS Board Meetings

• Mr. Kenny Fountain, School Board President• Mrs. Carol Rudolph, Technology Coordinator• Mrs. Jeanne Goff, School Board Secretary

Jackson County School Board

INTRODUCTIONS

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PAPERLESS Board Meetings

• Beginning of the Vision• Hardware• Software• Training• Begin Paperless Process• Steps to Refinement• January 5, 2004, 1st Paperless Board Meeting

• What’s Next????

Jackson County School Board

Best viewed in Powerpoint 2002

PAPERLESS Board Meetings

• Two separate visions merge– Webpage storage for district office and schools– Paperless school board meetings

• Timeline– Idea– Board Approval, February 2003– Live Target Date, July 1, 2003– Server Received, March 2003– Server Configured, April 2003– Training June– 1st Web based Agenda, June 26, 2003– Trials– 1st Paperless Board Meeting, January 5, 2003

Jackson County School Board

BEGINNING OF A VISION, January 2003

Best viewed in Powerpoint 2002

PAPERLESS Board Meetings

• Novell Apache/Netscape Web server, February 2003• SMC Wireless Access Points, 802.11a, February 2003• Laptops, November 2003• Video Projector, December 2003• Scanner, multi-page with document feeder

Jackson County School Board

HARDWARE

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PAPERLESS Board Meetings

• Dreamweaver MX• Adobe Acrobat Full Version

Jackson County School Board

SOFTWARE

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PAPERLESS Board Meetings

Jackson County School Board

TRAINING

• District Office Staff, June 2003• Teachers, June 2003• Secretaries, May 2003

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PAPERLESS Board Meetings

• Objectives– Eliminates paper shuffle– Completely knowledgeable– Monitor agenda items prior to deadline by administrators– Approved minutes always available– Eliminated mailing costs, copy costs – Saves copy time

• Agenda– In Progress– Final

• Minutes• Documents for Agenda

Jackson County School Board

PAPERLESS PROCESS

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PAPERLESS Board Meetings

• Learning Process– Scanning– Adobe vs. HTML

• File Placements• Viewing other websites• E-mail for board members• Agenda in Word format for board meetings• Additional training for secretarial staff and administrators

Jackson County School Board

STEPS TO REFINEMENT

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PAPERLESS Board Meetings

JANUARY 5, 2004 – 1ST Paperless Board Meeting

Jackson County School Board

Best viewed in Powerpoint 2002

PAPERLESS Board Meetings

Jackson County School Board

WHAT’S NEXT?????

• Bulletin Board for announcements• Prepare board room for technology advancements• Update website

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PAPERLESSREALITY

Jackson County School District

Board of EducationBest viewed in Powerpoint 2002

http://www.jcsd.k12.ms.us/tch-PAPERLESS-pp.ppt

• Hardware Purchases– Server, Dell PowerEdge 4600, 2.6 GHz Processor,

1 GB RAM, 292 GB Harddrive space - $7,399

– SMC EZ Connect Wireless Access, 802.11A - $65.00

– Gateway Notebooks - $ 1, 449.00 each with wireless NIC

– Panasonic LC80 Video Projector - $2380.00

– Scanner/Printer/Copier, HP Officejet, multi-page with document feeder, extra memory - $499.00

• Software– Dreamweaver MX 2004 - $85.48, Studio MX $171.99

– Adobe Acrobat 6.0, Full version - $84.37

Jackson County School Board

PAPERLESS Board Meetings

• Hardware– Server – Synergetics, DCS, Inc., 662-323-8484– Access Points - CDW-G – Karron Hurks, 1-877-259-4215 or email

karrhur@cdwg.com– Notebooks - Gateway Business, Inc. – Kecia Humes and her

team, 1-800-211-4952, opt. 1 or email kecia.humes@gateway.com– Video Projector - Bowie Audiovisual – 1-800-748-9030 or email

bowieav@mindspring.com– Scanner/Copier/Printer/Fax – Office Depot

• Software– ASAP Software, Jessica Staple, 1-888-883-1022 or email

jstaple@asap.com

Jackson County School Board

PAPERLESS Board MeetingsVENDORS

• Carol Rudolph, (228) 826-1757, ext. 318, crudolph@jaco.k12.ms.us

• Jeanne Goff, (228) 826-1757, ext. 332, jgoff@jaco.k12.ms.us

• Kenny Fountain, kafountain1@aol.com or kenneth.a.fountain@usa.dupont.com

Jackson County School Board

PAPERLESS Board MeetingsContact Information