PAPERLESS the vision becomes reality Jackson County School District Board of Education Best viewed in Powerpoint 2002

PAPERLESSthe vision becomes reality

Jackson County School District Board of Education

Best viewed in Powerpoint 2002http://www.jcsd.k12.ms.us

PAPERLESS Board Meetings

• Mr. Kenny Fountain, School Board President• Mrs. Carol Rudolph, Technology Coordinator• Mrs. Jeanne Goff, School Board Secretary

Jackson County School Board

INTRODUCTIONS

Best viewed in Powerpoint 2002


• Beginning of the Vision• Hardware• Software• Training• Begin Paperless Process• Steps to Refinement• January 5, 2004, 1st Paperless Board Meeting

• What’s Next????




• Two separate visions merge– Webpage storage for district office and schools– Paperless school board meetings

• Timeline– Idea– Board Approval, February 2003– Live Target Date, July 1, 2003– Server Received, March 2003– Server Configured, April 2003– Training June– 1st Web based Agenda, June 26, 2003– Trials– 1st Paperless Board Meeting, January 5, 2003


BEGINNING OF A VISION, January 2003



• Novell Apache/Netscape Web server, February 2003• SMC Wireless Access Points, 802.11a, February 2003• Laptops, November 2003• Video Projector, December 2003• Scanner, multi-page with document feeder


HARDWARE



• Dreamweaver MX• Adobe Acrobat Full Version


SOFTWARE




TRAINING

• District Office Staff, June 2003• Teachers, June 2003• Secretaries, May 2003



• Objectives– Eliminates paper shuffle– Completely knowledgeable– Monitor agenda items prior to deadline by administrators– Approved minutes always available– Eliminated mailing costs, copy costs – Saves copy time

• Agenda– In Progress– Final

• Minutes• Documents for Agenda


PAPERLESS PROCESS


http://www.jcsd.k12.ms.us/bd-agend-04.htm

http://www.jcsd.k12.ms.us/bd-minutes2004.htm


• Learning Process– Scanning– Adobe vs. HTML

• File Placements• Viewing other websites• E-mail for board members• Agenda in Word format for board meetings• Additional training for secretarial staff and administrators


STEPS TO REFINEMENT



JANUARY 5, 2004 – 1ST Paperless Board Meeting





WHAT’S NEXT?????

• Bulletin Board for announcements• Prepare board room for technology advancements• Update website


PAPERLESSREALITY

Jackson County School District

Board of EducationBest viewed in Powerpoint 2002

http://www.jcsd.k12.ms.us/tch-PAPERLESS-pp.ppt

• Hardware Purchases– Server, Dell PowerEdge 4600, 2.6 GHz Processor,

1 GB RAM, 292 GB Harddrive space - $7,399

– SMC EZ Connect Wireless Access, 802.11A - $65.00

– Gateway Notebooks - $ 1, 449.00 each with wireless NIC

– Panasonic LC80 Video Projector - $2380.00

– Scanner/Printer/Copier, HP Officejet, multi-page with document feeder, extra memory - $499.00

• Software– Dreamweaver MX 2004 - $85.48, Studio MX $171.99

– Adobe Acrobat 6.0, Full version - $84.37



• Hardware– Server – Synergetics, DCS, Inc., 662-323-8484– Access Points - CDW-G – Karron Hurks, 1-877-259-4215 or email

[email protected]– Notebooks - Gateway Business, Inc. – Kecia Humes and her

team, 1-800-211-4952, opt. 1 or email [email protected]– Video Projector - Bowie Audiovisual – 1-800-748-9030 or email

[email protected]– Scanner/Copier/Printer/Fax – Office Depot

• Software– ASAP Software, Jessica Staple, 1-888-883-1022 or email

[email protected]


PAPERLESS Board MeetingsVENDORS

• Carol Rudolph, (228) 826-1757, ext. 318, [email protected]

• Jeanne Goff, (228) 826-1757, ext. 332, [email protected]

• Kenny Fountain, [email protected] or [email protected]


PAPERLESS Board MeetingsContact Information