Going Paperless

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Going Paperless. Matt Munday and Melanie Campbell. Why Go Paperless?. 1) Cost Savings 2) Mobility 3) Squad Evidence Organization 4) PR 5) Environmentally Friendly. Cost Savings. Initial start up cost may make paperless seem pointless, but it saves money in the long run - PowerPoint PPT Presentation

Text of Going Paperless

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Going PaperlessMatt Munday and Melanie CampbellWhy Go Paperless?1) Cost Savings2) Mobility3) Squad Evidence Organization4) PR5) Environmentally FriendlyCost SavingsInitial start up cost may make paperless seem pointless, but it saves money in the long runSupplies- No longer need paper, printing, copying, expandos, dollies, etc. Especially helpful when school districts are rationing supplies b/c of tight budgetsTravel- Less tubs means more space for people instead of tubs in vehicles which means renting fewer vans for out of town tournaments or being able to rent compact cars that require less gas. If you fly you also dont have to pay extra baggage fees. MobilityPaperless makes travel and actual tournaments easierTraveling requires less space Saves time AT tournaments. Clean up time after a debate is functionally non existent which means rounds can start on time/tournaments end earlier. Kids can also get to their rounds faster without dragging 5 tubs along.Squad Evidence Cohesion Going paperless makes evidence distribution really easy. All you need to do is universalize the template and create a dropbox account (which is free)Everyone has access to all the files dont have to rely on someone distributing politics updatesNO ONE EVER LOSES EVIDENCE. You wont have to drive kids back b/c they forgot their 1AC or hear them complain about losing a round b/c they couldnt find a specific case neg. PRGoing paperless can get a lot of positive PR response. Whitman received national attention for going entirely paperless (The Paper Debate: http://www.nytimes.com/2010/04/18/education/edlife/18debate-t.html?_r=1Not as relevant for HS debate, but there is never a bad time to impress the administration, especially when money is tightEnvironmentProbably not the reason that convinces you go to go paperless, but still not a bad thingSaves a lot of paper, ink cartridges, etcMay be offset by the use of laptops

Making the TransitionTransitioning to paperless is the hardest part. Once people have transitioned this is very minimal effort/cost. Things youll needSuppliesKnow how to use the templateLearn how to troubleshoot the templateSupplies (Necessities) A laptop for each debater (PC is traditionally preferred but most of the KU squad uses Mac without any problem)A viewing laptop in case the other team does not have a computer to view evidence on (this does not have to be high end KU uses low end Acer netbooks)The newest version of Microsoft Word Word 10/11 for PC (07 will function)Word 11 for Mac (04 will function but 08 will not) You do NOT have to bootcampThe template (http://paperlessdebate.com/verbatim/)

Barrier #1Lap TopsNot all high school kids have laptops. Possible solutions-There are very low cost laptop options availableSquad laptops to loan out for the weekendIf these dont work, consider making your squad partially paperless if you have partnerships who are capable of doing it. This will still decrease the amount of copying you have to do, etc

Barrier #2-SoftwareMicrosoft can be really expensive, unfortunately openoffice and pages dont work with paperlessUse an older copy of WordEbaySchool LicensesSupplies (Helpful)Debate Stand (http://www.pctabletote.com/)Power SuppliesExtension Cord (25 ft) Backup laptop charger

The TemplateThis is the most complicated part of paperless, but once you have installed it and messed around with it, it is really easy. Well coverHow to install itHow to use it Install on PC1. Run the downloader for many of you this will be all you need to do. A. Security Settings File, Options, Security Settings B . Make sure the template is in the templates folder. File, New, My Templates, DebateIf it is not there but on the desktop copy and paste it in the templates folder and vice versaReinstall 2. Open the template

Install on Mac Download it Open finder and go to Library (may be hidden if you have Lion)Application SupportMicrosoftOfficeUser TemplatesMy TemplatesSave it as Debate.dotm

Formatting the File F2 Paste Unformatted Text (and remove Lexis enhanced coverage) F3 Remove ReturnsF4 HatF5 Block F6 TagF7 CiteF8 Normal/CardF9 UnderlineF10 EmphasisF11 HighlightF12 Clear Formatting Ctrl-8 Eight-Font Macro. Turn un-underlined text into 8pt font. Make sure theres SOME underlined text in your paragraph first or it might turn the whole document into 8pt (can be undone)Ctrl-Q Cite Request. Turns the current card into a cite-request ready format.

Explanation of the Headings 1. Headings-When to use (Think about each file as an expando) 2. Pocketthe overall contents of that pocket of the expando 3. Hat-the fold-over 4. Blockthe individual block 5. Tag Each level of heading will import everything under it into the speech doc until the next HIGHER ORDER of heading. Be very discriminate in your use of heading. VERY! Use the block heading for this

Cutting Cards1. Copy from the source 2. F2 paste (washes the card) 3. F3 Remove Returns 4. Copy the citeRepeat Steps 1-3F8 for author name, quals, and date

5.F9--Underline the cardUnderline the relevant parts of the cardhighlight the text and hit F9 6. F7-tag the card 7. F6-Block Title

Creating A Speech: Commands ` key Send To Speech. Sends selected text, or Block/Card/Hat. If in reading view, inserts a card marker. Can also use Ctrl-Alt-.Ctrl-Alt- Move UpCtrl-Alt- Move Down Ctrl-Alt- Delete Block/Card/HatCtrl-Shift-N New Speech DocumentCtrl-Shift-S Copy To USBCtrl-Tab Cycle Through Open WindowsCtrl-` key Cycle the Nav Pane through Headings 1-3 (Requires the standalone NavPaneCycle.exe)

Debating Paperless Step by Step1. open a speech document 2. use the tilda to import the Block/Card/or hat you want for the speech 3. Organize the speech 4. Copy to the USB5. Give to opposing team

Trouble ShootingTilda Doesnt WorkFor PCCustomizing the keyboard: Word Options Customize The Ribbon Customize Keyboard. Make sure your template is selected in the Save Changes In box, then scroll down in the left box to find Macros and Styles. Find the relevant macro or style in the right box to see the currently assigned keys, delete them, and add your own. Note that the ` key cant be assigned manually that requires coding. For MacGo to Tool and in the drop down list box click onTemplates and Add ins Make sure that the pathway to the template is in the top box Click Attach Also make sure that the Debate.dotm is checked , then click Add Finally click ok This should attach the debate.dotm template to your current document so that all o the macro features are present

Old Versions of WordIf you are using an older version of Word (2007)1. Go to the template folder 2. Save the template as a .dot file and it should convert what it can to Word 2007 formatting

Useful ResourcesAll of this was created by members of the debate community and is completely free. Hardy, who now coaches at Northwestern does most of the programming and maintains this website. It has users manuals, updates, and FAQs.http://paperlessdebate.com/verbatim/