eFolder Expert Series Webinar - How to Back Up and Restore Office 365 in 10 Minutes

© 2015 eFolder, Inc. All Rights Reserved.1

Why Back Up the Cloud?

Office 365 is home to:• Outlook emails• Outlook contacts• Outlook calendar• OneDrive documents• SharePoint Online Sites• SharePoint Online

documents

How to Back Up and Restore Office 365 in 10 Minutes

Carmen YuMarketing Coordinator, [email protected]

© 2015 eFolder, Inc. All Rights Reserved.

Agenda

• Expert Introduction• Why Back Up the Cloud?• Office 365 Retention Policies• Introduction to eFolder Cloudfinder• 10 Minute Demo• Questions and Discussion


Expert Introduction

5

End-user spending on cloud services by 2018

$13B United States business spending on cloud computing and managed hosting services in 2014

2014

$180B

First year the majority of workloads will be in the cloud (51%) versus traditional IT space (49%)

People are moving to the cloud

Market Forces

Source: Silicon Angle, Jack Woods, January 27, 2013 “20 cloud computing statistics every CIO should know”


6


- Silicon Angle, Jack Woods, January 27, 2013“20 cloud computing statistics every CIO should

know”

40% Companies that have lost data in the cloudSymantec. “Avoiding the Hidden Costs of the Cloud.” Mountain View, 2013

“More than half of survey respondents say their organization currently transfers sensitive or confidential data to the cloud.”




Office 365 is home to:• Outlook emails• Outlook contacts• Outlook calendar• OneDrive documents• SharePoint Online Sites• SharePoint Online

documents

Outlook Retention Policies

8 © 2015 eFolder, Inc. All Rights Reserved.

Business Essentials

Business Premium E1 E3

Deleted Items Retention Unlimited Unlimited Unlimited Unlimited

Recoverable Items\

Deletions Retention

30 days 30 days 30 days 30 days

Retention Add-On

Available?Yes Yes Yes Yes

Retention Add-On Cost $3/user/month $3/user/month $3/user/month Included

Retention after User

Profile Deletion


http://blogs.office.com/2015/02/20/extended-email-retention-deleted-items-office-365/

https://technet.microsoft.com/en-us/library/dn163584%28v=exchg.150%29.aspxhttps://technet.microsoft.com/en-us/library/dn186233%28v=exchg.150%29.aspx

OneDrive for Business Retention Policies


Business Essentials


Recycle Bin Retention 93 days 93 days 93 days 93 days

Site Collection Recycle Bin Retention


Retention Add-On

Available?- - - -

Retention after User

Profile Deletion


http://community.office365.com/en-us/f/154/t/232512.aspx

http://community.office365.com/en-us/f/148/t/228362.aspx

SharePoint Online Retention Policies


Business Essentials


User Recycle Bin Retention 30 days 30 days 30 days 30 days

Site Recycle Bin Retention 93 days 93 days 93 days 93 days

Second-Stage Recycle Bin Retention


Retention Add-On

Available?- - - -

https://support.office.com/en-us/article/Manage-the-Recycle-Bin-of-a-SharePoint-Online-site-collection-5fa924ee-16d7-487b-9a0a-021b9062d14b

https://support.office.com/en-sg/article/View-restore-or-delete-items-in-the-Recycle-Bin-of-a-SharePoint-site-6df466b6-55f2-4898-8d6e-c0dff851a0be

Office 365 Retention Summary


• Exchange Online: Deleted items are only recoverable for 30 days without Archiving add-on

• OneDrive for Business: • Deleted data recoverable for 186 days• After user profile is deleted, data is only

recoverable for 14 days

• SharePoint Online: • Deleted data in sites is recoverable for 216

days

Introducing eFolder Cloudfinder


A better way to back up the cloud

Cloudfinder

Backup

Search

Restore

Reporting

Second-site backup

Tamper-proof SafeHaven

Search across cloud services

Point-in-time restores

Corporate data governance

Cloudfinder

Multi-Service Support

Back up Office 365 emails, files, folders, attachments, and metadata

Back up Google Apps emails, files, folders, attachments, and metadata (Gmail, Drive, Calendar, Contacts, Sites, etc.)

Back up Salesforce records, standard objects, custom objects, emails, and files

Back up Box files, folders, and metadata


SafeHaven Backup

Automated backup of data with SafeHaven storage

• SafeHaven Vault with zero possibility of accidental deletion

• Multiple redundant Amazon S3 storage architecture with server-side encryption

• 99.999999999% durability and 99.99% availability


Instant Full-text Search

15

Instant full-text search and rich search filtering

– Instant full-text search of all data

– Search across historical snapshots and version history

– Rich search filtering, including title, owner, and modified date

– Cross-service search, including Office 365, Google Apps, Salesforce, and Box


Granular and Flexible Restores

In-app restores, point-in-time restores, and user level flexibility

• Specific date, time and version restores

• Restore to native SaaS app• Cross-user restore, user account

migration, and export


Rich Reporting and Monitoring

17

Detailed overview of backup and admin user activities

• Comprehensive backup and user activity log

• Active response and detailed audit capabilities

• License management, configuration monitoring, and export monitoring


Military-Grade Encryption

18

Military-grade encryption • Data transferred over SSL• HTTPS stand-alone processes

running behind a firewall • Server Side Encryption (SSE), using

128-bit Secure Sockets Layer (128-bit SSL) in transit and 256-bit Advanced Encryption Standard (256-bit AES) at rest

• TRUSTe privacy and security seals • Compliance with EU Privacy

Directive



Cloudfinder Retention

• Cloudfinder offers unlimited retention for Office 365, Google Apps, Salesforce, and Box data

• Important for retaining documents in case of:– Accidental data loss or malicious deletion– Business continuity and employee turnover– Regulatory requirements– Legal inquiries and e-discovery

Demo: Back Up and Restore Office 365

Jonas RobledoSales EngineereFolder

Questions and Discussion

Thank You!

Carmen YuMarketing Coordinator, [email protected]

Technology

eFolder Expert Series Webinar - How to Back Up and Restore Office 365 in 10 Minutes