Assistant governor responsibilities by PDG Mohamed Delawar

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    14-Jul-2015

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ASSISTANT GOVERNOR Roles & RESPONSIBILITIES20151Define the role and responsibilities of assistant governorsIdentify ways to help clubs achieve their goalsYour responsibilities related to Rotary Club Central

OBJECTIVES20152IDEA EXCHANGE50 minutes

20153Define the role and responsibilities of assistant governors (20 min)Identify ways to help clubs achieve their goals (20 min)Your responsibilities related to Rotary Club Central (10 min)

Discussion:20154Break 10 minutes2015 PANEL45 minutes

20156Assist in developing district goalsCoordinate the governors official club visitsParticipate in PETS, district training assembly, district team training seminar, and other district meetings

YOUR RESPONSIBILITIES TO THE DISTRICT2015Speaking points:An assistant governors primary responsibility is to assist the governor in supporting the clubs he or she is assigned.Assistant governors have specific responsibilities to the governor and to clubs, including helping coordinate the governors club visits and participating in district training events in order to meet club leaders and help them set goals and plan for the year.Assistant governors may be allotted a budget. Check with your district for information about yours.

7Participate in district events and activities, including Rotary Foundation programs and fundraisingDevelop future leadersBrief incoming assistant governors on the status of clubs

YOUR RESPONSIBILITIES TO THE DISTRICT20158Help presidents-elect develop goals and enter them in Rotary Club CentralVisit or check in with clubs at least four times a yearMonitor each clubs progress toward its goals

YOUR RESPONSIBILITIES TO CLUBS2015Speaking points:Assistant governors work with club leaders such as presidents, secretaries, committee chairs, and club-level trainers. Assistant governors can add and update goals on behalf of their assigned clubs in Rotary Club Central.Clubs should be rated at the end of the year in Rotary Club Central. Assistant governors can write notes and observations for the district governor, which can be viewed only by the assistant governor, governor, and governor-elect.

9Motivate clubs to follow through on the governors requestsAttend club meetings and events that you are invited toHelp coordinate training with the district training committee

YOUR RESPONSIBILITIES TO CLUBS201510Promote the best practices in Be a Vibrant ClubEncourage club leaders to attend district meetings

YOUR RESPONSIBILITIES TO CLUBS201511Before and during your term, help clubs:Access Rotary Club CentralCreate goals that are shared, measurable, challenging, achievable, and time-specificIdentify their strengths and weaknessesCreate goals to take advantage of the strengths and address the weaknessesDevelop action plans to achieve their goals

HELPING CLUBS ACHIEVE GOALS2015Speaking points:Setting goals gives clubs guidance for the year, creates a sense of ownership, and generates interest in clubs.Begin working with clubs before the start of the year.

12During your year:Encourage clubs to be innovative with their projects and activitiesFollow up during the year and assess their progress toward achieving goalsSuggest adjustments if neededBe sure clubs update their progress in Rotary Club Central

HELPING CLUBS ACHIEVE GOALS201513At the end of your term:Help clubs reflect on what they have achieved and what they could have done differentlyRemind club presidents to enter their final updates in Rotary Club Central by 1 July

HELPING CLUBS ACHIEVE GOALS201514View clubs goals and progress and edit them if neededRate clubs after visiting them and reviewing their progressLeave comments for the governor

ROTARY CLUB CENTRAL2015Speaking points:Rotary Club Central is an online tool that clubs use to set goals and track their accomplishments.Once you create an account on Rotary.org and your district governor assigns you a club group, you can view your assigned clubs information and enter or update goals on their behalf in Rotary Club Central. Clubs should be rated at the end of the year in Rotary Club Central. Assistant governors can write notes and observations for the district governor, and they will be able to be viewed only by the assistant governor, governor, and governor-elect.

15ROTARY CLUB CENTRAL

2015Speaking points:When you sign in, you will always first see your own clubs page.As a district leader, you can also see the goals and progress of clubs in your district. Click on District View on the left sidebar.Club Group View was created for assistant governors. You will do most of your work in Rotary Club Central in this view, where you can see the goals and achievements of your assigned clubs.

Optional activity:Ask participants to use their mobile devices to visit the Club Group View and Rate Clubs pages.16ROTARY CLUB CENTRAL

2015Speaking points:Rate Clubs replaces the Memo of Club Visit.The current governor and governor-elect can view three years of club ratings. Assistant governors can view only club ratings from their year in office and for the clubs they are assigned.All clubs should be rated and the ratings confirmed by 1 June.Rate clubs 1-5 based on your observations. Leave comments about the clubs.17Points To Check with Clubs (1)Planning GuideTRF GoalsMembership GoalsRC Board & Committee OrganizationUpdate Classification ListUpdate Club BylawsProgramRetentionGeneral Assembly & ElectionsClub Assemblies

2015Points To Check with Clubs (2)Members TrainingNew Members OrientationFundraisingBrandingPublic RelationsFinances:Budget & membership duesBalance StatementTransparent & Good Practices Procedures PAY GREAT ATTENTION TO WEAK CLUBS

2015RI Dues:District Dues:Magazine:19Clubs requiring special attentionMinimum Standards for Rotary Clubs Meets regularly Implements service projects that address the needs of the localcommunity and communities in other countries Accepts the visit of the assistant governor, governor, or any officer of RI Pays per capita dues to RI and submits a semiannual report Subscribes to a Rotary World Magazine Press publication Acts in a manner consistent with the RI Constitution and Bylaws and Rotary Code of Policies Pays RI membership and district dues without outside assistance Provides accurate membership lists to RI in a timely manner Resolves club disputes amicably Maintains cooperative relations with the district Cooperates with RI by not initiating or maintaining litigationagainst Rotary International, The Rotary Foundation, the associatefoundations, and the international offices of the Secretariat2015Work with your clubs to ensure that they are exceeding the minimumstandards. Much of the information used to determine whether a club ismeeting minimum standards is gathered from the Rate Clubs section inRotary Club Central.Visiting the club more frequently Increasing communication with the club Pairing the club with a stronger club in the district Contacting the appropriate district committee for additional supportClubs in the

20Points To Check with Clubs (3)Club Visit MemoDevelop Your own Check List

2015RI Dues:District Dues:Magazine:21Resources (on your flash memory)Planning Guide for an Effective RCVibrant ClubsClub Leadership PlanManual Guide for AGsMemo of Club VisitMembership Data FormDG Official Visit Worksheet Rotary MOP 2013

2015RI Dues:District Dues:Magazine:22The Best LeaderA leader is best when people barely know he exists, when the work is done, fulfilled, they will say; we did it ourselves.

Lao Tzu

2015Lao Tzu:Laozi (also Lao-Tzu /ladz/[1] or Lao-Tze) was a philosopher and poet of ancient China. He is best known as the reputed author of the Tao Te Ching[2] and the founder of philosophical Taoism, but he is also revered as a deity in religious Taoism and traditional Chinese religions. Although a legendary figure, he is usually dated to around the 6th centuryBC and reckoned a contemporary of Confucius, but some historians contend that he actually lived during the Warring States period of the 5th or 4thcenturyBC.[3] A central figure in Chinese culture, Laozi is claimed by both the emperors of the Tang dynasty and modern people of the Li surname as a founder of their lineage. Throughout history, Laozi's work has been embraced by various anti-authoritarian movements.[4]

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Questions & Answers15 minutes2015Speaking point:Are there any questions?

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