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Go to Control data tab,Account Currency =O only balances in local currencyO line item display
Sort key =Go to create/bank/interest tabField status group = click onsaveStep: creation of cash account
Check up the list of account groups and identify account groupunder which we haveto create this GL master and choose the GL account number T.CODE OBD4
Path: accounting financial accounting general ledger master-
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O P&L statement accountO Balance sheet accountShort text =
Long text =Go to control data tab,Account currency =O only balances in local currencyO line item displaySort key =Go to create/bank/interest tab
Field status group =Additional selections:O Relevant to cash flow click onsave
Step: creation of surplus in P&L account
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GL account number =Company code =Go to menu, GL account, create
Account group =O P&L statement accountO Balance sheet accountShort textLong textGo to control data tabAccount currency =O only balances in local currency
O line item displaySort keyGo to create/bank/interest tabField status group =
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Path: accounting financial accounting general ledger masterrecords Individual processing centrally T.code FS00
GL account number =Company code =Go to menu, GL account, createAccount group =O P&L statement accountO Balance sheet accountShort textLong text
Go to control data tabAccount currency =
O only balances in local currency
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Step: creation of wages a/c:Check up the list of account groups and identify the account groupunder which we have to create this GL master and choose the GLaccount numberT.code OBD4
Path: accounting financial accounting general ledger masterrecords Individual processing centrally T.code FS00GL account number =Company code =Go to menu, GL account, create
Account group =O P&L statement accountO Balance sheet accountShort textLong text
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Go to create/bank/interest tabField status group =Step: creation of Rent a/c :Check up the list of account groups and identify the account group
under which we have to create this GL master and choose the GLaccount numberT.code OBD4Path: accounting financial accounting general ledger masterrecords Individual processing centrally T.code FS00GL account number =Company code =
Go to menu, GL account, createAccount group =O P&L statement accountO Balance sheet account
Short text
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Go to create/bank/interest tabField status group =Display the GL accounts created in the chart of accounts: T.code
F.10GL account =Chart of accounts =Click on executeTo edit GL Account MasterGo To t.code-FSOO,
GL Account number =Company code =Go to menu, GL account, and change
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GL Account Number =Company code = click on enterClick on All changes button to see all the changes including oldand new values.
Blocking of GL Account T.code.FS00GL account number =Company code =Go to Menu G/L account, Block - select relevant items to blockand save.UN blocking of GL account T.Code. FS00GL Account =
Company code =Go to Menu, GL account, Block deselect the relevant items to UNblock and save.Configuration for New General ledger accounting:
Step1: classify GL accounts for document splitting:
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Click on saveStep2: define document splitting characteristics for general ledgeraccounting
Path: same as above
Accountfrom
Account to Category Description
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Posting of transactionsPath: Accounting Financial Accounting General Ledger Document entry General posting - T.Code F-02
Document date= type = companycode=Posting date = period =currency/rate =Posting key = Account = click onenter
Amount =Business area =Text =Posting key = Account = click on
enter
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Display of posted documentTo see the latest document posted, from same T.code f-02, go toMenu, Document,
Click on Display.Click: F5 Function keyto display the document header (foraudit trail).To see the list of documents posted in a company code.Path: Accounting Financial accounting General Ledger Document Display T.code - FB03
Click on Document list button,Company code =Document number = to=
Fiscal year = click on
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Display of GL account balancePath: Accounting Financial Accounting - General Ledger Account Display balances T.Code - FS10N
GL account =Company code =Fiscal year = click on execute
Double click Month line item to display documents posted on thatmonth.Double click document line item to display the document.
GL account line item display.Path: Accounting Financial Accounting - General Ledger-Account - Display/Change line items T. CODE - FBL3N
=
l i i f l
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Selection /creation of own layouts:Click on change layout icon to make changes in the layout.
Note: we can add/remove columns from display change theposition of the column and change the length of field.Change the length, add and remove columns as required.
Click on save layout icon to save the changes made to the layout.Layout = (use / before name for user definedlayouts)
Description =Click on SaveTo make your own layout as the default layout, go to T.code
FB00 click on line items tab (4TH Tab) under GL Account
ki f
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Parking of a Document
Step 1: parking document.
Path: Accounting- Financial accounting General Ledger Document entry General Document parking T.CODE - F-65
Document date = type = company code=
Posting date = period = currency/Rate=
Posting key = Account = click on
enter
Amount =Text =
Posting key = Account = click
S Di l / h k d d
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Step 2: Display/change a parked document.To display a parked document, go to T code FBV3
Company code =Doc. Number =Fiscal year = clickon enter
To change a parked document, go to T.code FBV2Company code =Doc. Number =
Fiscal year =Double click on Debit line/Credit line item if you want to makechanges.
Step 3: post/delete park document.
D bl li k D bi / di li i k difi i
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Double click Debit/credit line items to make any modifications.Click on save to post it.
Business area = (for debit line item) clickon enterBusiness area = (for credit line item)click on enter
Deletion of parked document:Step 1: parking of Document. T.code F-65
Document date = type = company code=Posting date = period = currency/Rate=
Posting key = Account = click on
Cli k Di l D t i i ( th li ti t l
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Click on Display Document overview icon (on the application toolbar),Make corrections if necessary, and click on save button.
Step 2: delete the parked document. T.code FBV0Company code =Document number =Fiscal year = click on enter
Go to Menu, Document, Delete and click yes on the message.Deletion of line item from the parked document:Step1: parking of Document T.Code F-65
Document date = type = company code=Posting date = period = currency/Rate=
Posting key = Account = click on
Cli k Di l D t i i ( th li ti t l
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Click on Display Document overview icon (on the application toolbar),Make corrections if necessary, and click on save button.
Step2: delete the line item T.code FBV0Company code =Document no =Fiscal year = click on
enterDouble click on the debit line itemMake the amount column 0. (By making the amount column of
any line item 0 that line item is deleted)Posting key = Account = click onenter
Ignore the warning message
T t
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Text =
Click on save.Business area = (for debit line item)
click on enterBusiness area = (for credit line item)click on enter.
Hold documents:
Step 1: Holding a document T.code F-02.Path: Accounting Financial Accounting General Ledger
Document entry General posting. T CODE. F-02Document date = type = companycode=Posting date = period =
Currency/Rate=
G t M D t li k h ld
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Go to Menu, Document, click on holdTemporary document number = click onenter
Step 2: posting of held document - T.code F-02
Go to Menu, Document, click on Get held document
Document number = click on enterPosting key = Account = click onenter
Amount =Business area =Text =
Go to Menu, Document, and Post.
S l d t
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Sample documents:Step 1: Creation of number range interval for sample documents.
Path: SPRO Financial accounting - financial accounting globalsettings- document-Document number ranges - define document number ranges T.codeFBN1
Company code =Click on the change Intervals ButtonClick on the Insert Intervals Button
No Year Fromnumber
To number
X2
Step2 create General E penses A/C master record no 400350
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Step2: create General Expenses A/C master record no 400350under Administration cost Group.
Step 3: creation of sample document.
Path: Accounting - financial accounting - General ledger- documententry reference documents - sample document T Code. F-01
Document date = type =
company code =Posting date = period =Currency/Rate =
Posting key = Account = clickon enterAmount =Business area =
Text =
Click on display document overview icon (on the application toll
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Click on display document overview icon (on the application tollbar),Make corrections if necessary and click on save button,Step 3: Display sample document.
Path: Accounting financial accounting general ledger -document reference documents sample document display T.code FBM3Click on document list
Company code =Document number =Fiscal year = click executeDouble click on the document number to display any document.
Step 4: posting of document by taking sample document asreference. Tcode.f-02Go to Menu, document, Post with reference
=
Amount click on enter
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Amount = click on enterAmount = click on save and save
Step 5: change sample document T.Code - FBM2
Document no =Company code =Fiscal year = click on enter
Double click on the debit and credit line items and make thenecessary changes and click on saveStep6: delete the sample document. T.code - F.57
Company code =Document number =Fiscal year =
Select test run click on execute
Recurring documents
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Recurring documents
Step1: creation of number range for recurring documents T.CodeFBN1
Company code =Click on the change Intervals buttonClick on the Insert Intervals button
Click on insert button and click on save.Step 2: creation of recurring document T code FBD1
Company code =
No Year Fromnumber
To number
X1
Document type =
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Document type =Posting key = account = click on enter
Amount =Business area =Text =Posting key = Account = click on enter
Amount =Business area =Text =
Click on Display document overview icon (on the application toolbar)Make corrections if necessary and click on save button.
Step 3: To display recurring documents - T.Code F.15
= Step 4: To post documents using recurring document T code
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Step 4: To post documents using recurring document T.codeF.14Company code =Document number =
Fiscal year =Settlement period =
Batch input session name =Click on execute
Step 5: To post the document by executing the batch input session.Go to Menu, system, services, batch input, and sessions
Select your batch input session line, click on process button.Select Display errors only radio button click on processbuttonClick on exit Batch input session Button.
Document number =
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Document number =Company code =Fiscal year =Double click on the debit line item and credit line item and make
the necessary changesClick on save.Step8: Delete Recurring document T.Code - F.56Company code =Document no =
Fiscal year =Select test run click execute observe thedocumentClick on back arrow
Deselect test run click on executeClick on yes in the messageForeign currency postingsStep 1: To verify the foreign exchange rate types
Path: SPRO Sap Net weaver - general settings currencies
Step 2: Define Translation ratios for currency translation
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Step 2: Define Translation ratios for currency translation.Path: same as above
Click Yes on the message.Exchange rate type =GFrom =INRTo =USD
Valid from =Ratios (from) =1Ratios (to) =1
Next lineExchange rate type =BFrom =INRTo =USD
Valid from ==
Next line
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Next line
Exchange rate type =MFrom =INR
To =USDValid from =Ratios (from) =1Ratios (to) =1 click on save
Step 3: Enter Exchange Rates
Path: SPRO sap net weaver - general settings - currencies - enter
exchange rates T.Code.OB08Click on New entriesExrt =GValid from =
From =INR
Valid from =
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Valid from =From =INRIn Dir.Quotation =To =USD
Exrt. =MValid from =From =INRIn Dir.Quotatio =To =USD click on save
Step 4: post a document in a foreign currency T.Code F-02
Document date = type = company
code=Posting date = period =currency/rate =Posting key = Account = click on
enter=
Text =
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Text =Click on Display document overview icon (on the application toolbar)
Make corrections if necessary and click on save buttonGo to menu, document, click on Display optionClick on display currency to see the amount in local currency also.
Important note: whether a particular document should be posted atExchange rate type G,B,M value, is decided by its document type(SA,KR,DR). We have to decide and assign default exchange ratetype to document types in T.code OBA7
Procedure to assign default exchange rate type todocument type T.CODE OBA7
Click on position button, Document type = SA clickon enter
Click New Entries
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Click New EntriesInterest ID =Name/description =Calculation type = S click on
saveStep 2: prepare account balance interest calculation T.codeOBAAPath: same as above
Click on New entriesInterest calculation Indicator =Interest Calculation frequency=Calendar Type = G
Select Balance plus interest click on saveStep 3: Define reference interest ratePath: SPRO financial accounting gl accounting - businesstransactions- bank account interest calculation interest
calculation defines reference interest rates T.code OBAC
Step 4: Define time dependent terms
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Step 4: Define time dependent termsPath: same as above.Click on new entries
Interest calculation indicator =Currency =Effective from =Sequential number =Term =credit interest: balance interest
calculationReference interest rate =click save
Click on next entry buttonInterest calculation Indicator =Currency =Effective from =
Sequential number ==
Step 5: Enter interest values - T.code OB83
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Step 5: Enter interest values T.code OB83Path: same as aboveSelect new entriesReference interest rate =
Effective from =Interest rate = click on save.Step 6: creation of Interest account T.code FS00GL account number =
Company code =Go to Menu, G/L Account, CreateAccount group =O P&L Statement Account
O Balance Sheet AccountShort text =Long text =Go to Control Data,Account Currency =
O only balances in local currency
Creation of Term Loan account
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Creation of Term Loan accountGL Account Number =Company code =
Go to Menu, G/L Account, CreateAccount group =O P&L Statement AccountO Balance sheet Account
Short textLong textGo to control data tabAccount currency =O only balances in local currencyO line item display
Sort key =
Step 8: Term Loan receipt - T.Code F-02
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Step 8: Term Loan receipt T.Code F 02Document date = type = companycode=
Posting date = period = currency/rate=Posting key = Account = click on enter
Amount =Business area = value date =Text =Posting key = Account = click on enterAmount =Business area = value date =Text =
Click on display Document overview icon (on the application tool
Posting date = period = currency/rate =
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Posting date period currency/rate Posting key = Account= click on enter
Amount =
Business area = value date=Text =Posting key = Account= click on enter
Amount =
Business area = value date=Text =Click on Display Document overview icon (on the application toolbar)Make corrections if necessary and click on save buttonStep 10: Calculation of interest T.code F.52Chart of accounts =G.L. Accounts =
Company code =
Posting control
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Posting controlSelect post interest settlementsSelect update master recordNote the session name = RSZIS00
Posting to business area =Posting date of session =Document date of session =Click on executeStep 11: to post the documents by executing batch input sessions
Go to Menu.system, services, batch input, and sessionsSelect RFSZIS00 lineClick on process buttonSelect the Display errors only radio buttonClick on process buttonClick on Exit batch input buttonStep12: To verify the term loan account balance- T.code- FS10N
G/L Account no ==
To see the document posted go to T.code.FB03
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p g 3
To verify the updations in Term Loan account master T.codeFS00
GL account number =Company code =Menu, GL account, display
Go to create/bank/interest tabObserve key date of last interest calculation and the date of lastinterest run date
ReversalsIndividual Reversals: T.Code FB08Document number = (to be reversed)Company code =
Fiscal year =
Go to T.code FB03 to display the reversed document.
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3 p yReverse of reversal: T.code F-02
Menu, Document, click on post with reference optionDocument number = (give the document number to bere-reversed)Select Generate reverse posting option and click on enter
Click on save to post it and observe the document number.Go to T.code FB03 to display re-reversed document.Mass Reversal T.code F.80Company code =Document no =Fiscal year =
Reason for reversal =
Accrual /Deferral documents
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/
Step 1: creation of GL master Out standing Expenses Account asOpen item Management Account
Check up the list of account groups and identify account groupunder which we have to create this gl master and choose the glaccount number. T.code OBD4
Path: accounting financial accounting - general ledger masterrecords - individual processing centrally T.code FS00GL Account number =Company code =Go to menu, G /L account, createAccount group =O P&L statement account
O Balance sheet account
Account currency =
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yO only balances in local currencyO open item managementO line item display
Sort key =Go to create/bank/interest tabField status group = click on
saveStep 2 to create reversal reasonPath: SPRO - financial accounting - G/L accounting businesstransactions- adjustment postings/reversal define reasons forreversal.Click on new entries
=
Step 3: posting of accrual document.
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p 3 p gPath: accounting financial accounting general ledger periodicprocessing- closing - valuate enter accrual/deferral documentT.code FBS1
Document date = type =company code=Posting date = period =Currency/rate =Reversal Reason =
Reversal date =Posting key = Account = click onenterAmount =Business area =Text =Posting key = Account= click onenterAmount =
Business area ==
Step 5: Reversal of accrual document.
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p 5Path: accounting financial accounting - general ledger periodicprocessing closing valuate- reverse accrual /deferral document- T code F.81
Company code =Document no =Fiscal year =Document type =Select Test Run and click on execute
Observe, go back and deselect Test Run optionClick on execute to reverse all accrual documents.
Step 6: Go to T.code FBL3N to display the document status in outstanding expenses account after reversal of accrual document.T.code FBL3NGL account no =Company code =