Sapficogeneralledgeraccounting II 111222032016 Phpapp01

7/31/2019 Sapficogeneralledgeraccounting II 111222032016 Phpapp01

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Go to Control data tab,Account Currency =O only balances in local currencyO line item display

Sort key =Go to create/bank/interest tabField status group = click onsaveStep: creation of cash account

Check up the list of account groups and identify account groupunder which we haveto create this GL master and choose the GL account number T.CODE OBD4

Path: accounting financial accounting general ledger master-


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O P&L statement accountO Balance sheet accountShort text =

Long text =Go to control data tab,Account currency =O only balances in local currencyO line item displaySort key =Go to create/bank/interest tab

Field status group =Additional selections:O Relevant to cash flow click onsave

Step: creation of surplus in P&L account


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GL account number =Company code =Go to menu, GL account, create

Account group =O P&L statement accountO Balance sheet accountShort textLong textGo to control data tabAccount currency =O only balances in local currency

O line item displaySort keyGo to create/bank/interest tabField status group =


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Path: accounting financial accounting general ledger masterrecords Individual processing centrally T.code FS00

GL account number =Company code =Go to menu, GL account, createAccount group =O P&L statement accountO Balance sheet accountShort textLong text

Go to control data tabAccount currency =

O only balances in local currency


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Step: creation of wages a/c:Check up the list of account groups and identify the account groupunder which we have to create this GL master and choose the GLaccount numberT.code OBD4

Path: accounting financial accounting general ledger masterrecords Individual processing centrally T.code FS00GL account number =Company code =Go to menu, GL account, create

Account group =O P&L statement accountO Balance sheet accountShort textLong text


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Go to create/bank/interest tabField status group =Step: creation of Rent a/c :Check up the list of account groups and identify the account group

under which we have to create this GL master and choose the GLaccount numberT.code OBD4Path: accounting financial accounting general ledger masterrecords Individual processing centrally T.code FS00GL account number =Company code =

Go to menu, GL account, createAccount group =O P&L statement accountO Balance sheet account

Short text


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Go to create/bank/interest tabField status group =Display the GL accounts created in the chart of accounts: T.code

F.10GL account =Chart of accounts =Click on executeTo edit GL Account MasterGo To t.code-FSOO,

GL Account number =Company code =Go to menu, GL account, and change


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GL Account Number =Company code = click on enterClick on All changes button to see all the changes including oldand new values.

Blocking of GL Account T.code.FS00GL account number =Company code =Go to Menu G/L account, Block - select relevant items to blockand save.UN blocking of GL account T.Code. FS00GL Account =

Company code =Go to Menu, GL account, Block deselect the relevant items to UNblock and save.Configuration for New General ledger accounting:

Step1: classify GL accounts for document splitting:


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Click on saveStep2: define document splitting characteristics for general ledgeraccounting

Path: same as above

Accountfrom

Account to Category Description


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Posting of transactionsPath: Accounting Financial Accounting General Ledger Document entry General posting - T.Code F-02

Document date= type = companycode=Posting date = period =currency/rate =Posting key = Account = click onenter

Amount =Business area =Text =Posting key = Account = click on

enter


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Display of posted documentTo see the latest document posted, from same T.code f-02, go toMenu, Document,

Click on Display.Click: F5 Function keyto display the document header (foraudit trail).To see the list of documents posted in a company code.Path: Accounting Financial accounting General Ledger Document Display T.code - FB03

Click on Document list button,Company code =Document number = to=

Fiscal year = click on


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Display of GL account balancePath: Accounting Financial Accounting - General Ledger Account Display balances T.Code - FS10N

GL account =Company code =Fiscal year = click on execute

Double click Month line item to display documents posted on thatmonth.Double click document line item to display the document.

GL account line item display.Path: Accounting Financial Accounting - General Ledger-Account - Display/Change line items T. CODE - FBL3N

=

l i i f l


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Selection /creation of own layouts:Click on change layout icon to make changes in the layout.

Note: we can add/remove columns from display change theposition of the column and change the length of field.Change the length, add and remove columns as required.

Click on save layout icon to save the changes made to the layout.Layout = (use / before name for user definedlayouts)

Description =Click on SaveTo make your own layout as the default layout, go to T.code

FB00 click on line items tab (4TH Tab) under GL Account

ki f


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Parking of a Document

Step 1: parking document.

Path: Accounting- Financial accounting General Ledger Document entry General Document parking T.CODE - F-65

Document date = type = company code=

Posting date = period = currency/Rate=

Posting key = Account = click on

enter

Amount =Text =

Posting key = Account = click

S Di l / h k d d


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Step 2: Display/change a parked document.To display a parked document, go to T code FBV3

Company code =Doc. Number =Fiscal year = clickon enter

To change a parked document, go to T.code FBV2Company code =Doc. Number =

Fiscal year =Double click on Debit line/Credit line item if you want to makechanges.

Step 3: post/delete park document.

D bl li k D bi / di li i k difi i


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Double click Debit/credit line items to make any modifications.Click on save to post it.

Business area = (for debit line item) clickon enterBusiness area = (for credit line item)click on enter

Deletion of parked document:Step 1: parking of Document. T.code F-65

Document date = type = company code=Posting date = period = currency/Rate=


Cli k Di l D t i i ( th li ti t l


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Click on Display Document overview icon (on the application toolbar),Make corrections if necessary, and click on save button.

Step 2: delete the parked document. T.code FBV0Company code =Document number =Fiscal year = click on enter

Go to Menu, Document, Delete and click yes on the message.Deletion of line item from the parked document:Step1: parking of Document T.Code F-65

Document date = type = company code=Posting date = period = currency/Rate=


Cli k Di l D t i i ( th li ti t l


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Click on Display Document overview icon (on the application toolbar),Make corrections if necessary, and click on save button.

Step2: delete the line item T.code FBV0Company code =Document no =Fiscal year = click on

enterDouble click on the debit line itemMake the amount column 0. (By making the amount column of

any line item 0 that line item is deleted)Posting key = Account = click onenter

Ignore the warning message

T t


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Text =

Click on save.Business area = (for debit line item)

click on enterBusiness area = (for credit line item)click on enter.

Hold documents:

Step 1: Holding a document T.code F-02.Path: Accounting Financial Accounting General Ledger

Document entry General posting. T CODE. F-02Document date = type = companycode=Posting date = period =

Currency/Rate=

G t M D t li k h ld


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Go to Menu, Document, click on holdTemporary document number = click onenter

Step 2: posting of held document - T.code F-02

Go to Menu, Document, click on Get held document

Document number = click on enterPosting key = Account = click onenter

Amount =Business area =Text =

Go to Menu, Document, and Post.

S l d t


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Sample documents:Step 1: Creation of number range interval for sample documents.

Path: SPRO Financial accounting - financial accounting globalsettings- document-Document number ranges - define document number ranges T.codeFBN1

Company code =Click on the change Intervals ButtonClick on the Insert Intervals Button

No Year Fromnumber

To number

X2

Step2 create General E penses A/C master record no 400350


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Step2: create General Expenses A/C master record no 400350under Administration cost Group.

Step 3: creation of sample document.

Path: Accounting - financial accounting - General ledger- documententry reference documents - sample document T Code. F-01

Document date = type =

company code =Posting date = period =Currency/Rate =

Posting key = Account = clickon enterAmount =Business area =

Text =

Click on display document overview icon (on the application toll


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Click on display document overview icon (on the application tollbar),Make corrections if necessary and click on save button,Step 3: Display sample document.

Path: Accounting financial accounting general ledger -document reference documents sample document display T.code FBM3Click on document list

Company code =Document number =Fiscal year = click executeDouble click on the document number to display any document.

Step 4: posting of document by taking sample document asreference. Tcode.f-02Go to Menu, document, Post with reference

=

Amount click on enter


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Amount = click on enterAmount = click on save and save

Step 5: change sample document T.Code - FBM2

Document no =Company code =Fiscal year = click on enter

Double click on the debit and credit line items and make thenecessary changes and click on saveStep6: delete the sample document. T.code - F.57

Company code =Document number =Fiscal year =

Select test run click on execute

Recurring documents


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Recurring documents

Step1: creation of number range for recurring documents T.CodeFBN1

Company code =Click on the change Intervals buttonClick on the Insert Intervals button

Click on insert button and click on save.Step 2: creation of recurring document T code FBD1

Company code =

No Year Fromnumber

To number

X1

Document type =


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Document type =Posting key = account = click on enter

Amount =Business area =Text =Posting key = Account = click on enter

Amount =Business area =Text =

Click on Display document overview icon (on the application toolbar)Make corrections if necessary and click on save button.

Step 3: To display recurring documents - T.Code F.15

= Step 4: To post documents using recurring document T code


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Step 4: To post documents using recurring document T.codeF.14Company code =Document number =

Fiscal year =Settlement period =

Batch input session name =Click on execute

Step 5: To post the document by executing the batch input session.Go to Menu, system, services, batch input, and sessions

Select your batch input session line, click on process button.Select Display errors only radio button click on processbuttonClick on exit Batch input session Button.

Document number =


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Document number =Company code =Fiscal year =Double click on the debit line item and credit line item and make

the necessary changesClick on save.Step8: Delete Recurring document T.Code - F.56Company code =Document no =

Fiscal year =Select test run click execute observe thedocumentClick on back arrow

Deselect test run click on executeClick on yes in the messageForeign currency postingsStep 1: To verify the foreign exchange rate types

Path: SPRO Sap Net weaver - general settings currencies

Step 2: Define Translation ratios for currency translation


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Step 2: Define Translation ratios for currency translation.Path: same as above

Click Yes on the message.Exchange rate type =GFrom =INRTo =USD

Valid from =Ratios (from) =1Ratios (to) =1

Next lineExchange rate type =BFrom =INRTo =USD

Valid from ==

Next line


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Next line

Exchange rate type =MFrom =INR

To =USDValid from =Ratios (from) =1Ratios (to) =1 click on save

Step 3: Enter Exchange Rates

Path: SPRO sap net weaver - general settings - currencies - enter

exchange rates T.Code.OB08Click on New entriesExrt =GValid from =

From =INR

Valid from =


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Valid from =From =INRIn Dir.Quotation =To =USD

Exrt. =MValid from =From =INRIn Dir.Quotatio =To =USD click on save

Step 4: post a document in a foreign currency T.Code F-02

Document date = type = company

code=Posting date = period =currency/rate =Posting key = Account = click on

enter=

Text =


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Text =Click on Display document overview icon (on the application toolbar)

Make corrections if necessary and click on save buttonGo to menu, document, click on Display optionClick on display currency to see the amount in local currency also.

Important note: whether a particular document should be posted atExchange rate type G,B,M value, is decided by its document type(SA,KR,DR). We have to decide and assign default exchange ratetype to document types in T.code OBA7

Procedure to assign default exchange rate type todocument type T.CODE OBA7

Click on position button, Document type = SA clickon enter

Click New Entries


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Click New EntriesInterest ID =Name/description =Calculation type = S click on

saveStep 2: prepare account balance interest calculation T.codeOBAAPath: same as above

Click on New entriesInterest calculation Indicator =Interest Calculation frequency=Calendar Type = G

Select Balance plus interest click on saveStep 3: Define reference interest ratePath: SPRO financial accounting gl accounting - businesstransactions- bank account interest calculation interest

calculation defines reference interest rates T.code OBAC

Step 4: Define time dependent terms


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Step 4: Define time dependent termsPath: same as above.Click on new entries

Interest calculation indicator =Currency =Effective from =Sequential number =Term =credit interest: balance interest

calculationReference interest rate =click save

Click on next entry buttonInterest calculation Indicator =Currency =Effective from =

Sequential number ==

Step 5: Enter interest values - T.code OB83


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Step 5: Enter interest values T.code OB83Path: same as aboveSelect new entriesReference interest rate =

Effective from =Interest rate = click on save.Step 6: creation of Interest account T.code FS00GL account number =

Company code =Go to Menu, G/L Account, CreateAccount group =O P&L Statement Account

O Balance Sheet AccountShort text =Long text =Go to Control Data,Account Currency =

O only balances in local currency

Creation of Term Loan account


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Creation of Term Loan accountGL Account Number =Company code =

Go to Menu, G/L Account, CreateAccount group =O P&L Statement AccountO Balance sheet Account

Short textLong textGo to control data tabAccount currency =O only balances in local currencyO line item display

Sort key =

Step 8: Term Loan receipt - T.Code F-02


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Step 8: Term Loan receipt T.Code F 02Document date = type = companycode=

Posting date = period = currency/rate=Posting key = Account = click on enter

Amount =Business area = value date =Text =Posting key = Account = click on enterAmount =Business area = value date =Text =

Click on display Document overview icon (on the application tool

Posting date = period = currency/rate =


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Posting date period currency/rate Posting key = Account= click on enter

Amount =

Business area = value date=Text =Posting key = Account= click on enter

Amount =

Business area = value date=Text =Click on Display Document overview icon (on the application toolbar)Make corrections if necessary and click on save buttonStep 10: Calculation of interest T.code F.52Chart of accounts =G.L. Accounts =

Company code =

Posting control


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Posting controlSelect post interest settlementsSelect update master recordNote the session name = RSZIS00

Posting to business area =Posting date of session =Document date of session =Click on executeStep 11: to post the documents by executing batch input sessions

Go to Menu.system, services, batch input, and sessionsSelect RFSZIS00 lineClick on process buttonSelect the Display errors only radio buttonClick on process buttonClick on Exit batch input buttonStep12: To verify the term loan account balance- T.code- FS10N

G/L Account no ==

To see the document posted go to T.code.FB03


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p g 3

To verify the updations in Term Loan account master T.codeFS00

GL account number =Company code =Menu, GL account, display

Go to create/bank/interest tabObserve key date of last interest calculation and the date of lastinterest run date

ReversalsIndividual Reversals: T.Code FB08Document number = (to be reversed)Company code =

Fiscal year =

Go to T.code FB03 to display the reversed document.


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3 p yReverse of reversal: T.code F-02

Menu, Document, click on post with reference optionDocument number = (give the document number to bere-reversed)Select Generate reverse posting option and click on enter

Click on save to post it and observe the document number.Go to T.code FB03 to display re-reversed document.Mass Reversal T.code F.80Company code =Document no =Fiscal year =

Reason for reversal =

Accrual /Deferral documents


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/

Step 1: creation of GL master Out standing Expenses Account asOpen item Management Account

Check up the list of account groups and identify account groupunder which we have to create this gl master and choose the glaccount number. T.code OBD4

Path: accounting financial accounting - general ledger masterrecords - individual processing centrally T.code FS00GL Account number =Company code =Go to menu, G /L account, createAccount group =O P&L statement account

O Balance sheet account

Account currency =


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yO only balances in local currencyO open item managementO line item display

Sort key =Go to create/bank/interest tabField status group = click on

saveStep 2 to create reversal reasonPath: SPRO - financial accounting - G/L accounting businesstransactions- adjustment postings/reversal define reasons forreversal.Click on new entries

=

Step 3: posting of accrual document.


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p 3 p gPath: accounting financial accounting general ledger periodicprocessing- closing - valuate enter accrual/deferral documentT.code FBS1

Document date = type =company code=Posting date = period =Currency/rate =Reversal Reason =

Reversal date =Posting key = Account = click onenterAmount =Business area =Text =Posting key = Account= click onenterAmount =

Business area ==

Step 5: Reversal of accrual document.


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p 5Path: accounting financial accounting - general ledger periodicprocessing closing valuate- reverse accrual /deferral document- T code F.81

Company code =Document no =Fiscal year =Document type =Select Test Run and click on execute

Observe, go back and deselect Test Run optionClick on execute to reverse all accrual documents.

Step 6: Go to T.code FBL3N to display the document status in outstanding expenses account after reversal of accrual document.T.code FBL3NGL account no =Company code =

Documents

Sapficogeneralledgeraccounting II 111222032016 Phpapp01