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WE WILL START 2 MINUTES
AFTER THE HOUR
▪Slides for today’s webinar can be found in the Handouts section of the GoToWebinar attendee interface
▪A link to today’s captions can be found in the Questions/Chat section of the GoToWebinar attendee interface
• Submit a question if you require assistance
USING THE UDS MAPPER CREATE SERVICE AREA M
Using the UDS Mapper to Create Service Area Maps 1
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USING THE UDS MAPPER TO CREATE SERVICE AREA MAPS
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ACKNOWLEDGEMENTS
This work is supported by the Health Resources and Services Administration
under contract HHSH250201800033G
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GOTOWEBINAR ATTENDEE
SCREEN▪Open/close control
panel with orange arrow
▪Keep control panel open by clicking View and unchecking Auto-Hide the Control Panel
▪Type questions into the question box (do not raise hand)
USING THE UDS MAPPER CREATE SERVICE AREA M
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TODAY’S SLIDES
▪ Slides can be found in the Handouts section of the GoToWebinar attendee interface
▪ UDS Mapper webinars are recorded• Videos, captions, slides, and supporting materials (if any) will be available on the UDS
Mapper website after the files have been processed
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TODAY’S AGENDA
We’ll cover the following topics:
▪ How to create a service area map and data table
▪ How to print your map and data table
▪ Finding user support after the webinar
So that you will be able to:
▪ Use UDS Mapper advanced tools
▪ Understand service area map requirements
▪ Create a service area map using a variety of UDS Mapper tools
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WHAT IS THE UDS MAPPER?
▪An online mapping tool developed to provide access to maps, data, and analysis using Uniform Data System (UDS) and other relevant data to visualize service area information for Health Center Program (HCP) awardees and look-alikes
▪Compares HCP awardee and look-alike data to community/population data and shows spatial relationships between the program, community attributes, and other resources
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WHO CAN USE THE UDS MAPPER?
▪The UDS Mapper is open to everyone, not just HCP awardees and look-alikes
▪To begin using the UDS Mapper all you have to do is register for a user name and password at www.udsmapper.org
▪More than one person from an organization can have a login for the UDS Mapper
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REGISTER FOR A NEW ACCOUNT
▪Accounts are necessary to allow you to save data that you upload to the UDS Mapper
▪Complete all required fields
▪Type the text you see in the image
▪Click Submit
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BUREAU OF PRIMARY HEALTH CARE REQUESTED SERVICE AREA MAPS
▪ Bureau of Primary Health Care (BPHC) often asks for maps and data tables to accompany
grant and funding applications
▪ UDS Mapper is a foundational tool for these requests
▪ Strongly recommended elements from UDS Mapper:
• Map
• Data Table
• Low-Income Not Served by Health Centers for service area (total)
▪ Optional elements from UDS Mapper:
• Penetration of Low-Income for service area (rate)
• Distance and travel time to a nearby awardee or look-alike
• Special circumstance data
https://bphc.hrsa.gov/program-opportunities/sac
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SERVICE AREA MAP REQUIREMENTS
▪ Highlight or shade proposed service area
▪ Add and label proposed location (if any)
▪ Add and label Health Center Program (HCP) sites (not admin locations)
▪ Add Rural Health Clinics (RHCs) (don’t label)
▪ Add Hospitals (don’t label)
▪ Add National Health Service Corps (NHSC) sites (don’t label)
▪ Depending on the type of opportunity you are responding to, you may need to add Medically
Underserved Areas/Populations (MUA/Ps)
You do not need to outline your service area
https://bphc.hrsa.gov/program-opportunities/sac
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WALKTHROUGH OF THE UDS MAPPER
How to use the UDS Mapper tool to:
▪ Create required service area maps
▪ Create required data tables
▪ Print or export final products
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PLEASE REMEMBER TO TYPE IN QUESTIONS▪Open/close control
panel with orange arrow
▪Keep control panel open by clicking View and unchecking Auto-Hide the Control Panel
▪Type questions into the question box (do not raise hand)
USING THE UDS MAPPER CREATE SERVICE AREA M
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NAVIGATING THE MAP
▪ There are many ways to move around the map
• Zoom
• Pan
• Enter place name
• Enter ZIP Code/ZIP Code Tabulation Area (ZCTA) number
▪ See the UDS Mapper tutorial Navigate to a Location on the Map on the UDS Mapper Tutorials page - https://udsmapper.org/wp-content/uploads/2020/10/HowtoNavigatetoanAreaontheMap-2020-10-16.pdf
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SEARCH FOR AN AREA OF
INTEREST
▪UDS Mapper works best at the local level
▪In the Explore Service Area tool Search Box, enter the location you want to view and select correct option from drop-down box
•Search list is organized by type of location
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CHANGE BASEMAP
(OPTIONAL)▪UDS Mapper starts off
with a descriptive basemap and ZCTA labels off
▪To see fewer details and ZCTA labels, use the Boundaries & Optional Layers tool in the Tool Box (to turn ZCTA labels on) and the Basemapstool in the Tool Kit (to change to the Canvasbasemap)
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BOUNDARIES & OPTIONAL LAYERS
▪ Includes geographic boundaries and relevant areas (e.g., HPSAs, MUA/Ps, congressional districts, etc.)
▪ To turn on labels for an added layer, click the A button to the right of the layer name
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WAYS TO DETERMINE SERVICE AREA
Service areas are based on:
▪ Where your patients come from
• Data from Uniform Data System (UDS)
• Data from Electronic Health Records
▪ Distance from a location
▪ Population data
• Penetration of Low-Income
• Demographics/health outcomes/social determinants
▪ A list provided by BPHC
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ADDING ZCTAS (1)
▪ There are many ways to add ZCTAs to your service area:• Click on a ZCTA in the map
• Type ZCTA into Search Box
• Copy and paste a list of ZCTAs using the Clipboard tool
• Add all ZCTAs by county or state using the + tool
• Click and trace over many ZCTAs using the Paintbrush tool
▪ See the UDS Mapper tutorial Use the Explore Service Area Tool: By Geography on the UDS Mapper Tutorials page -https://udsmapper.org/wp-content/uploads/2021/04/HowtoUsetheExploreServiceAreaToolByGeography-2021-04-02.pdf
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ADDING ZCTAS (2)
▪ Select ZCTAs within a drive time or distance from a location • See the UDS Mapper tutorial Use the Explore Service Area Tool: By Distance
on the UDS Mapper Tutorials page - https://udsmapper.org/wp-content/uploads/2021/04/HowtoUsetheExploreServiceAreaToolByDistance-2021-04-02.pdf
▪ Select ZCTAs served by a health center based on UDS report• See the UDS Mapper tutorial Use the Explore Service Area Tool: By Patient
Origin on the UDS Mapper Tutorials page - https://udsmapper.org/wp-content/uploads/2021/04/HowtoUsetheExploreServiceAreaToolByPatientOrigin-2021-04-02.pdf
▪ Do not outline your service area
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SELECT ZCTAS IN YOUR SERVICE
AREASelected ZCTAs have a dark outline, are shaded with a black dotted pattern (shown in the legend), and are listed in the Selected ZCTAs box
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ADDING POINTS TO THE UDS MAPPER
▪ Drawing Tools are the easiest way to add a few points• See the UDS Mapper tutorial Draw Your Own Points, Lines, Shapes, and
Labels on the UDS Mapper Tutorials page - https://udsmapper.org/wp-content/uploads/2020/10/HowtoDrawYourOwnPointsLinesShapesintheUDSMapper-2020-10-16.pdf
▪ The Map My Data tool is the easiest way to add many points• See the UDS Mapper tutorial How to Upload Your Own Data in the UDS
Mapper on the UDS Mapper Tutorials page - https://udsmapper.org/wp-content/uploads/2020/10/HowtoUploadYourOwnDataintheUDSMapper-2020-10-14.pdf
▪ Label your added point(s)!
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ADD POINT OF
PROPOSED LOCATION
▪Click the DrawingTools button in the lower left Tool Kit
▪Choose a color if desired and select type of drawing to add to the map
▪Click on the map to start drawing
▪To complete a label, hit Enter on your keyboard
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ADDING LOCATIONS OF HEALTH RELATED FACILITIES
▪ Open Health Related Facilities tool• See the UDS Mapper tutorial How to Add Health Related Facilities on the Map
on the UDS Mapper Tutorials page - https://udsmapper.org/wp-content/uploads/2020/10/HowtoAddHealthRelatedFacilitiesontheMap-2020-10-16.pdf
▪ BPHC Project Officers want to see HCP sites (service delivery sites, not administrative locations), RHCs, hospitals (particularly Critical Access Hospitals [CAHs]), and National Health Service Corps (NHSC) sites• You cannot add CAHs without turning on all hospital types; CAHs are red• NHSC sites are not required for Change in Scope maps
▪ Read the instructions from BPHC carefully to see if other providers need to be added to the map
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ADD HCP SITES, RHCS, HOSPITALS, AND NHSC
SITES▪Turn on Health
Center Service Delivery Sites in the Explore Service Area tool
▪In the Explore Health Related Facilities tool, click the checkboxes to the left of the types of facilities you would like to add
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PROXIMATE/ADJACENT SITES
▪ BPHC Project Officers also want to see HCP service delivery sites, RHCs, hospitals, and NHSC sites in ZCTAs that are immediately adjacent to your service area
▪ Be sure the ZCTAs surrounding your service area are visible when printing your map
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DETERMINE WHAT
SHOULD BE LABELED (1)
▪Label this health center site because it is in a ZCTA adjacent to your service area
▪Using your mouse, roll over the ZCTAs with a health center site; if the ZCTA touches your service area, that health center site should be labeled
▪Remember – only label your proposed location (if any) and health center service delivery sites
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DETERMINE WHAT
SHOULD BE LABELED (2)▪Do not label this
health center site because it is not in a ZCTA adjacent to your service area
▪If you specifically mentioned a site in your narrative that is not in an adjacent ZCTA, you may still choose to label it
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BEFORE ADDING LABELS, CHECK YOUR PRINT PREVIEW
▪ Labeling items in any Geographic Information Systems (GIS) mapping application is tricky
▪ When you label items and then change the zoom, labels will not move with other map elements
▪ Check the print preview to be sure you are working on the zoom level that you will use for your final map
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PRINT MAP OPTIONS (1)
▪ In the Print view you can choose to switch the orientation of the page or make the map a full page map• Default is portrait-oriented, half-page map
▪ Determine which layout best shows off your area and adjacent ZCTAs
▪ See the UDS Mapper tutorial How to Save or Print in the UDS Mapper on the UDS Mapper Tutorials page -https://udsmapper.org/wp-content/uploads/2021/04/HowtoShareSaveorPrintintheUDSMapper-2021-04-06.pdf
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PRINT MAP OPTIONS (2)
▪ Important: for some Bureau of Primary Health Care opportunities, the map and data table count toward your page limit
▪ If you select Full Page map options, your legend will be pushed to a second page
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PORTRAIT, HALF-PAGE
MAP▪This is the default print
layout which may not be appropriate for your service area
▪At this zoom level, service areas and adjacent ZCTAs may be cut off
▪To allow for full display, change orientation and/or zoom
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FULL-PAGE MAP;
ORIGINAL ZOOM
▪For this service area, we need to zoom out one level and switch to a full-page map
▪Entire service area, and the adjacent ZCTAs with health centers that must be labeled, are visible
▪Use this as layout for final map
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ADD LABELS (1)
▪ Use the Drawing Tools to add labels
▪ Tip: make a list of all the places to be labeled, create all labels, then move them into position
• Roll over each place to be labeled and write down the organization name, not the site name
• Label sites as “Organization Name site”
▪ Label only what is required
▪ Be sure you don’t place labels too far outside your service area so everything fits in your final layout
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ADD LABELS (2)
▪To add labels in the UDS Mapper, click the DrawingTools in the Tool Kit
▪Click the Palette to change the color, if desired
▪Click the Label icon, click in the map, and edit the placeholder text
▪Click Enter on your keyboard
▪To reposition, click the Moveicon (crossed arrows), then click and drag the label
▪Use the Line tool to draw lines from your labels to sites, if desired
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FINAL MAP
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WHEN YOU LABEL FIRST
THEN ADJUST ZOOM
▪If you adjust your zoom after adding labels, the labels will not move with the rest of the map
▪Choosing your zoom level first may save hours of adjustments
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DATA TABLE
▪ Be sure data table is showing combined data (awardee and look-alike data are aggregated) – this is the default option
▪ Data table should include elements for standard UDS Mapper Report – this is the default option
▪ Do not add any other data elements unless they are necessary to make your case
▪ You may need to see Low-Income Not Served by Health Centers (#) – this is not required on your data table but you may need the number for your application
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CHECK THE DATA TABLE
▪The default option is Combined; do not change it prior to printing the report
▪The default data table reflects the Standard UDS Mapper Report; we recommend that you include only these items
▪Click other tabs and Select None to remove any data you may have added, unless needed to make your case
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ADD LOW-INCOME NOT SERVED BY
HEALTH CENTERS
▪You may need to report Low Income Not Served by Health Centers for your service area
▪Check the box and note the total in the summary line
▪This is not required for your final data table; uncheck the box when finished
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CREATING FINAL REPORT
▪ Once you have your map zoom selected and your data table options set, you can create your report
▪ Click the Printer icon in the lower left Tool Kit
▪ In the Print Preview, adjust your map settings, add a title, and be sure to include the map and data table in your printout
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BE SURE TO ADD DATA TABLE AND TITLE MAP
In the Print Preview page:
▪Make sure you check the Data Table option to include it in your printout
▪Add a title to your map
▪Add notes, if desired (not pictured)
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FULL PAGE MAP PUSHES LEGEND TO SECOND PAGE
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FINAL REPORT (1)
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FINAL REPORT (2)
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FINAL REPORT (3)
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FINAL REPORT (4)
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TUTORIALS & RESOURCES
▪User support is available throughout the UDS Mapper site
▪Most of the help resources are found in the Tutorials & Resources section of the site
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THANK YOU!
If you have additional questions or feedback after the conclusion of this presentation, please use the Contact Us form
provided on the UDS Mapper Site:
https://www.udsmapper.org/contact-us.cfm
or contact the Bureau of Primary Health Care:
https://www.bphc.hrsa.gov
Sign up for the
Primary Health Care Digest
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CONNECT WITH HRSA
To learn more about HRSA, visit:
www.HRSA.gov
Sign up for the HRSA eNews:
Follow HRSA:
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