UNIT 2- OSH Management System

8/11/2019 UNIT 2- OSH Management System

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Unit 2 :

OCCUPATIONAL

SAFETY AND HEALTH MANAGEMENT


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S A F E T Y & H E A L T H C O M M I T T E E

COURSE CONTENT

2.1 UNDERSTAND THE CONCEPTS OF

SAFETY & HEALTH MANAGEMENT

2.2 UNDERSTAND THE ESTABLISHMENT

OF SAFETY AND HEALTHCOMMITTEE

2.3 UNDERSTAND THE ROLES OF THE

MANAGEMENT


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2.1

CONCEPTS OFSAFETY & HEALTH

MANAGEMENT


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A Safety and Health Management System can be definedas the means by which an organisation controls riskthrough the management process.

The BSI define a OH&S management system as part of theoverall management system that facilities the managementof the OH&S risks associated with the business of theorganisation. This includes the organisational structure,planning activities, responsibilities, practices, procedures,processes and resources for developing and achieving,reviewing and maintaining the organisations OH&S policy.


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Health and safety objectives are a major

part of a management system and are

defined as the goals in terms of H&S

performance that an organisation sets

itself to achieve and should be quantified

wherever practicable.

OH&S Objectives should be set annually.



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Examples of types of an OH&S objective include:

The introduction of additional features into the OH&Smanagement system (e.g. permit to work systems forspecific tasks, strategic OH&S safety training forsupervisors etc.)

The improvement of existing features, or theconstancy of their application across the organisation(e.g. accident reporting, communication of standardprocedures etc.).

The elimination or the reduction in frequency ofparticular undesired incidents (e.g. reduce accidentsby 20%, remove all hazardous material etc.)



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2.2

SAFETY & HEALTH

COMMITTEE


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DO WE REALLY NEED

A

SAFETY & HEALTH

COMMITTEE ?



9/46S A F E T Y & H E A L T H C O M M I T T E E

SAFETY & HEALTH A great concern to company

A greater concern to the employees

SO .Employees should share in the work of ACCIDENT

PREVENTION.

YES !



WHY SAFETY & HEALTH COMMITTEE

ESSENTIAL ?

Management give their best effort to correct

unsafe condition/practices but employees in a

good position to observe the HAZARDS

An important source of help would be

overlooked if employee Safety & Health

committee were not included in theorganisation



Objectives of OSHA 1994

to secure the safety, health and welfareof persons at workagainst risks out of the activities at work;

to protect personat a place of work other than persons atwork against risks out of the activities at work;

to promote an occupational environment for persons atwork which is adapted to their physiological andpsychological needs

to provide the means to be progressively replaced by asystem of regulations and approved industry codes.. tomaintain or improvethe standards of safety and health.



OSHA 1994

Spirit of OSHA 1994 Self Regulation

Workers Cooperation & Consultation

All economic activities except shipping and

armed forces

Guiding principles

Responsibilities for OSH lies with those WHOCREATE THE RISK and those WHO WORK WITH

THE RISK

Concept of so far as is REASONABLE/PRACTICABLE



Every employer shall establish a Safety & Health

Committee (SHC) at the place of work in

accordance with this section if :-

40 or more personsemployed at the place

of work or

The Director General directs theestablishment of such a committee at the

place of work



OBJECTIVES OF SHC

To fulfil the requirement of OSHA1994

To promote consultation and cooperationbetween management and workers in

upgrading safety & health at workTo provide a two-way communication

channel or dissemination of information onsafety & health issues

To enhance interest and motivation of allgroups of management and workers atplace of work in safety & health.



CHAIRMAN

MANAGEMENT

REPRESENTATIVES

WORKERS

REPRESENTATIVES

SECRETARY

MANAGEMENT

REPRESENTATIVES

WORKERS

REPRESENTATIVES


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(cont)

Chairman :Employer or his authorised manager

Secretary :

Safety & Health Officer

Management Representatives:Manager/Director/Supervisors

Workers Representatives:From section or process


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Appointment

Chairman Employer or Authorised Manager shall be

chairman.

Secretary

Person employed as Safety & Health Officer

If no SHO, chairman may appoint anotherperson

or SHC may appoint by ballots ( sulit ) frommembers.


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Appointment

Management Representatives : Appointed by Employer

Min 2 persons ( < 100 employees )

Min 4 persons ( > 100 employees )

Workers Representatives :

Selected by workers

Appointed by employer

Min 2 persons ( < 100 employees )

Min 4 persons ( > 100 employees )


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Appointment

Employees Representatives Nominated from employees

If number exceeded the vacancies. ballot

If no representatives, employer shall appoint

Shall represent various section of work place

Any vacancy shall be replaced in the same manner

as the previous member.

Do not penalise workers who absent due to their

duties as SHC members



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Removal of Committee member

Fail to attend 3 consecutive meetings

Unsound mind

Bankrupt

No longer employed (employee rep)

Convicted on a charge of:

Fraud, dishonesty or moral turpitude

offence under law relating to OSH

Other criminal offence

Incapable to carry duty as member


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Part III ( OSHA 1994 )

Assist in development of Safety & Health rules andsafe system of work

Review the effectiveness of Safety & HealthProgrammes

To investigate any safety & health matter broughtto attention of employer.

Review Safety & Health policies and recommendto employer for revision of such policies.


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Assist in development of rules and systems

Assist in development and review of safety &

health programmes

Perform analysis of incident trends and

statistics

Review and recommend amendments to

safety & health policies.


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Perform inspections at work place and

recommend preventive and corrective

measures

Perform immediate investigation of

accidents, near-miss accident, dangerous

occurrence, occupational poisoning or

occupational diseases occurred at workplace.


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Investigates complaints of unsafe or

unhealthy practices and report to

employer with recommendations for

corrective actions.

Assists in the development of promotionaland education programmes

Discusses reports and matters from the

safety officer, enforcement officer, etc Advises the employer on safety and health

matters


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INSPECTION OF WORKPLACE

Inspect at least once in every three months

Discuss the observation of the membersduring inspection

Record the details of such circumstances in a

report kept for such purpose

Make recommendations to the employer onthe remedial measures to be taken on any

matter. Record the recommendations in the report

I ti ti i t id t


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Investigation into any accident(According to SHC Regulation)

To inspect the place of workas soon as it is safe todo so.

SHO shall furnish the chairmanof committee with

a report of his findings.

Chairman shall as soon as practicable (ASAP)

convene a meeting of the committee to discuss

the report.

If no SHO, employer or authorised manager shall

inform the chairman or the secretary.


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Investigating an accident

Chairman/secretary shall ASAP after the committeehas inspected the place of work convene a meeting

to investigate into such incident.

In the meeting, the committee shall discuss thecause of accident. And make recommendations

to the employer to prevent the reoccurrence of

such incident

d


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SHO or Chairman ( if no SHO ) shall furnish theemployer or his authorised manager on therecommendations.

Employer or authorised manager shall ASAP

discuss the report or recommendations with SHOor Chairman.

SHO or Chairman shall record the decision of the

employer or his authorised manager

I d


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Employer or authorised manager shall direct any personemployed to take such action..

Employer shall keep a copy of the report for a minimum

period of SEVEN years.


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Agenda and minutes :

Early notice in writing and circulation of agendaattached.

Only matters pertaining to Safety & Health to be

discussed.

Minutes circulated soon, not later than two weeks

after meeting


M ti F iliti


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Meeting Facilities :

EMPLOYER SHOULD :

Provide suitable meeting room at the place of work.

Permit member to attend meeting during working

hours.



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Quorum

Half of total number of members

Non member may attend

May invite any person to discuss pertaining to OSH

matters or related to any accident occurred in theplant.



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Safety and Health matters only

Strictly for Safety & Health matters in workplace .

Minutes

Copy of every meeting shall be furnished to everymember and the employer within TWO WEEKS after

the meeting.


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Minutes

Shall be kept at place of work for minimum period

of SEVENyears.

The employer should furnished the DOSH with a

copy of minutes if required.


TRAINING & INFORMATION


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TRAINING & INFORMATION

Employer to ensure

Committee members have basic understanding andknowledge on the function of the committee.

Provide training to the committee member.

Availability of an adequate document & informationfor SHC Act & Legislation

Code of Practices

Technical Informations

Operational Information etc


EMPLOYER SHOULD NOT :


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EMPLOYER SHOULD NOT :

Disclose any information which would be prejudicial

to national security.

Disclosure of information which contravene with any

law

Disclose individual matters unless consented to itsdisclosure

Provide any information other than for Safety &

Health or welfare at work.

Any information obtained by the employer for legal

matters.


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PENALTY

Any person who contravene any of the provision ofthese regulation shall be guilty of an offence and shall be

liable to a fine not exceeding

FIVE THOUSAND RINGGIT or imprisonment for a

term not exceeding SIX MONTHS or to BOTH

STRUCTURE OF COMMITEE


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STRUCTURE OF COMMITEE

Joint management-worker committee atworkplace

Company may form other committee to

supplement work of joint committee such as :

Management committee to oversee work of joint

committee or subcommittee (permanent or ad-

hoc)

Must have clear communication channel between

joint committee and other committee.

IN SUMMARY


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IN SUMMARYENSURING EFFECTIVE COMMITEE

Basic knowledge and interest of members On going training and education of members

Availability of relevant information to members

Regularity and frequency of meetings Fast decision making and follow-up action

Wide publicity of committee activities

Recognition of members Leadership of chairman

Stick to safety and health only



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TOPIC 2.3ROLES OF THE MANAGEMENT


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There are a number of strategies that can be used by organizations to ensure ahealthy and safe workplace and ensure compliance with legal requirements.

For Example :

Design Safe and healthy systems of work

Exhibit Strong management commitment

Inspect Workplace for health and safety problems

Establish Procedures and controls for dealing with health and safety

issues

Develop Training programs

Set up Health and safety committees

Monitor Safety policies

Draw up Action plan and checklist


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Policy This is a statement of the principles governing decision-making. They can only be changed by the Management

and are mandatory.

Procedure Describes the functional steps used to implement

policies. Examples are those used by Safety & Healthto promote adherence to management policy and are

mandatory.

Guidelines Describe specific aspects of working to the requirements

of procedures where extended explanation is requiredand provided by Safety and Health. They contain

recommended methods and statements with the

objective of achieving certain standards or outcomes.

h d id b h d l


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Safety

Handbook

s and

Manuals

These documents can provide both procedural

instructions and guidance on a specific subject. They are

intended to describe a generic approach (e.g. Contractor

Safety Handbook) and may describe activities which are

routinely carried out as part of the normal functioning of

the area (e.g. Laboratory or Workshop manuals).

SafetyManageme

nt

This is a summary of the appropriate Safety and Healthpolicies, procedures and guidelines which govern all

aspects of task planning. It provides a framework within

which tasks or activities can occur.

Job Safety The area supervisor ensures that all task planningaccords with a Safety Management Plan detailing

applicable Safety and Health Policies, Procedures and

Guidelines (including Handbooks and Manuals).

Enforcement the safety procedure


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Enforcement the safety procedure

The action plan must be implemented in a waythat is compatible with professional rules andpractices as well as with existing procedures.

Follow-up the safety management system

The effectiveness of the system implementedmust be checked and follow-up, and if a newrisk or hazard factor is identified there mustbe a response. Audits must be systematicallycarried out and analysedin order to selectcorrective actions.



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Thank you-End-

Documents

UNIT 2- OSH Management System