Technical Assistance WorkshopAdult Training Services

IMPERIAL COUNTY WORKFORCE DEVELOPMENT BOARD

Adult Training Contracts

Diesel Mechanic Technician Heavy Equipment Operator Maintenance Technician Protective Services Technician Machine and Electronic Repair Technician

Diesel Mechanics Technician

DOT Code: 85311A

Diesel and Gasoline powered engine Mechanic

Student Capacity: Minimum 15

Duration: Minimum 320 hours Classroom Training

Minimum 120 hours Internship Training

Total Program Costs: $112,500.00

Heavy Equipment Operator

DOT Code: 85311A

Diesel and gasoline powered engine Mechanic

Student Capacity: Minimum 15

Duration: Minimum 320 hours Classroom Training

Minimum 120 hours Internship Training

Total Program Costs: $112,500.00

Maintenance Technician

DOT Codes: 408.161-010, 67005, 899.381-010, 723.381-010

Landscaping, Janitorial, Basic Repairs, Small Mechanics, Customer Care

Student Capacity: Minimum 35

Duration: Minimum 320 hours Classroom Training Minimum 120 hours Internship Training

Total Program Costs: $157,500.00

Protective Services Technician

DOT Codes: 372.667-034 Academic preparation for the various Peace Officer

entrance exams, Armed Security Guard, CPR and BLS certification, Loss Prevention training, Report Writing skills, Communication and Surveillance skills, Surveillance System set-up techniques

Student Capacity: Minimum 40

Duration: Minimum 320 hours Classroom Training Minimum120 hours Internship Training

Total Program Costs: $140,000.00

Machine and Electronic Repair Technician

DOT Codes: 85717A, 25104, 85999A, 85923 Office Machine Electronics, Computer Hardware

Repair, Small Electronic Motor Repair, Power Tools and Related Repair, Locksmith and Safe Repair, Slot Machine Repair

Student Capacity: Minimum 35

Duration: Minimum 320 hours Classroom Training Minimum120 hours Internship Training

Total Program Costs: $175,000.00.

Process and Timeline

Tentative Schedule

Technical Assistance Workshops April 8, 16, 29, 2009

Deadline to Submit Qualification May 8, 2009

RFQ Evaluation Committee May 12-19, 2009Executive Committee Approve Recommendations June 17, 2009WDB Approve Recommendations June 24, 2009 Recommendation for Discussion to County ICBOS June 23, 2009Recommendation for Action to ICBOS June 30, 2009

Contracts Commence July 1, 2009

Format Requirement

White 8 ½ by 11 paper Margins ½ at the top, bottom left and right Typeface twelve (12) character per inch Each page numbered at the bottom of the page Collated and bound with staples Ten (10) copies plus two originals bearing

original signatures Cover page Table of Content Introduction of Agency and Qualification

Submittal Qualification Submittal Narrative

Fiscal Requirements 29 CFR Part 97 & 95

Circulars for Training Providers

States, Local Governments, and Indian Tribes follow:

A-87 for Cost Principles

Educational Institutions follow:

(even if part of a State or local government)

A-21 for Cost Principles

Non Profit Organizations follow:A-122 for Cost Principles

Allowable vs. Non-Allowable Costs

Allowable:

Salaries and Benefits Insurance Communications Memberships Professional Services

Unallowable:

Bad debts Alcoholic Beverages Donations Contributions

• Office Expense• Rent • Travel • Utilities

• Entertainment Costs• Fines• Penalties• Good and Services for personal Use

It is important for all grantees to be familiar with OMB Circulars and the appropriate ETA program regulations.

Reimbursement Procedure

Claims are due monthly prior to the 15th of the month.

Claims must reflect expenses incurred during the month for which reimbursement is requested.

Claims require back up documentation for all costs

ICWDO Fiscal Department will notify Service Provider when payments are ready for pick up. Checks will NOT be mailed out. Checks will ONLY be disbursed to individuals listed on

the signature card on file.

WIA Cost Reimbursement Invoice

501000 STAFF SALARIES: $____________

501150 STAFF FRINGE BENEFITS: $____________

531000 TRAVEL: $____________

Travel-In County

Travel-Out-County

549000 EQUIPMENT: $____________

52400 OFFICE EXPENSE: $____________

528000 BUILDING: $____________Building Maintenance

Rent

Utilities

523000 OTHER: $____________

Communications

Household

Equipment

Insurance

TOTAL $_____________

Procurement Policy

Purchase of Goods and Services of more than $2,500.00 must be pre-approved by ICWDO.

Dollar Range of Purchase Requirements$ 0 to $ 499 2 Quotes or Price$ 500 to $ 999 3 Quotes or Price$ 1,000 to $ 2,999 3 Documented

Quotes$ 3,000 to $ 5,000 3 Written

Requested for Quotes (RFQ)

Audit Resolution Guidelines

Fiscal and Program Reviews will be conducted al least ONCE per fiscal year.

Concerns: need to be resolved with 30 days.Findings: need to be resolved with 30 days.Open Findings: need to be resolved with 90 days.Follow up: will be conducted on each finding to ensure

that the corrective action plan has been implemented.

The service provider is responsible for insuring that any findings are resolved in a timely matter.

Financial Reporting

Indirect Cost Program Income Accrual Basis of Accounting Budget Modifications Closeout

Incident Report

Service Providers are responsible to report fraud, abuse, or criminal activity to the Director of the Imperial County Workforce Investment Office.

Helpful Websites

Office of Management and Budget Circulars (OMB)

www.whitehouse.gov/omb/circulars/index/html

Employment Development Departmentwww/edd.ca.gov/wiacom.htm

Code of Federal Regulations.www.access.gpo.gov/nara/cfr

Program Compliance

Participant Referral Procedures Workforce Investment Act (WIA) Services

One Stop will make referrals of participants to the appropriate Service Providers

Service Providers have twenty-one (21) days from referral to enroll participants

Service Providers shall submit enrollment and all other documents requested to One Stop five (5) business days prior to enrollment start date.

Individual Training Account (ITA) Enrollment and Completion process

Enrollment

WIA Enrollment into Training with begin and end date (w/supplemental form)

ITA Voucher Signed by Service Provider and Client

(with start/end dates)

ITA Cost Breakdown

ICWDO and/or Agencies’ Classroom Rules and Provisions

DE-4 and W-4 Timesheets (according to payroll schedule)

Completion

WIA Enrollment into Training with completion date/code (w/supplemental form)

Training License and/or Certificate

Contracted Service Provider Enrollment/Completion

Enrollment

WIA Enrollment into Training with begin and end date

(w/supplemental form)

ICWDO and /or Agencies’ Classroom Rules and Provisions for Training

DE-4 and w-4

Timesheets (according to payroll schedule)

Completion

WIA Enrollment into Training with completion date/code (w/supplemental form)

Training License and/or Certificate

For participants who are not employed after training an enrollment for any job search activity will be required.

Once all WIA activities have been closed, then submit WIA Exit Form

Submission of follow-up documentation is due to ICWDO Program Compliance Unit:

no later than five (5) business days after the due date.

due every three (3) months starting from the first complete quarter after exit.

Notes to Remember

No participant should be without WIA Services for more than ninety (90) days.

It is the responsibility of the Training Provider to request any break in service or extensions that may be required by participant enrolled in your services.

Service Provider must complete participant timesheets to verify attendance and performance during training.

Service Provider is responsible for maintaining participant files.

Imperial County

Workforce Development Board

Board Functions

Advisory Board - Provide recommendations to the Imperial County Board of Supervisors

on Workforce Development Activities

Create Policy Certification of Training Providers Eligibility for Trainings Local Training Priorities Performance Standards

Questions?