Software Report on Portfolio Mngmnt

8/4/2019 Software Report on Portfolio Mngmnt

1/52

Software used in Portfolio management

Mprofit portfolio management software details describes the electronic portfolio development process further and covers seven different

software and hardware tools for creating portfolios. Some very good commercial electronic portfolio programs are on the market, although they

often reflect the developers style or are constrained by the limits of the software structure. Many educators who want to develop electronic

portfolios tend to design their own, using off-the-shelf software or generic strategies. Here, I discuss the structure of each type of program, the

advantages and disadvantages of each strategy, the relative ease of learning the software, the level of technology required, and related issues.

The seven generic types of software are:

1. Relational databases

2. Hypermedia "card" software3. Multimedia authoring software

4. World Wide Web (HTML) pages

5. Adobe Acrobat (PDF files)

6. Multimedia slideshows

7. Video (digital and analog)


2/52

It helps us to maintain following attributes:-

Manage an unlimited number of portfolios and groups.

Manage assets like Stocks, MFs, ETFs,ULIPs, Insurance Policies, Private Equity, FDs, Bonds, PPF, Gold, Silver, Property, Art and many

more...

Import data from contract notes, CAMS/ KARVY, excel templates and online portals.

Asset Allocation reports with graphs.

Online update of BSE stock prices, Mutual Fund NAVs and ETFs.

Quick Summary view with multiple sorting options by name or current value.

Summary & detailed transaction wise Capital Gain Tax reports for Stocks & MFs.

Annualised Returns (XIRR) report.

Tax Calculator.

Online update for newly listed stocks, mutual funds and ETFs.


3/52

Again very helpful in finding the following:- Keep track of your purchase & sale transactions of stocks in a simple and familiar contract note format as well as subscription,

redemptions & dividend reinvestment entries of mutual funds.

Daily Gain, Overall Gain, Current Value for Stocks and MFs.

Support for bonuses, splits, merger & demerger transactions (closing balances and capital gain calculations are adjusted based on these

corporate actions as per the income tax rules).

Support for adding multiple buy and sell transactions in one contract note form.

Manage transactions related to short selling in stocks.

Mutual Fund transactions can be entered to buy (subscribe), sell (redeem), dividend reinvestment and addition of bonus units (value for

such bonus units is zero).

Auto generate past SIP (Systematic Investment Plan) entries for mutual funds.

Keep track of mutual funds schemes with folio numbers.

Lock-In Period and reminder alert for MFs (very useful for ELSS tax saving schemes.


4/52

Transactions related to Exchange Traded Funds (ETFs)..

It can also manage your investments such as ULIPs,insurance policies and your Private Equity holdings. The features for ULIPs and insurance

policies are:-

Keep track of all the details associated with your ULIP and insurance plans. Information such as:

Policy Number, Sum Assured, Name of the nominee, Premium Term, Lock-in Date and Maturity

Date.

Reminder alert for the premium, lock-in date and maturity date.

Complete record of premium and withdrawals.

Keep track of funds associated with ULIP plans.

Manage units quantity and NAV values for ULIP funds.

Option to set ULIP policy value based on funds values or manually as per the policy statement.

In the Private Equity category you can list transactions related to unlisted/delisted stocks as well as shares of Private Limited companies.


5/52

It can manage other asset classes as well such as FDs,bonds, PPF/EPF, gold, silver, jewellry, property, art and many others I

The features for FDs/Bonds/Deposits/Loans/PPF/EPF and Post Office Schemes are:

Calculation of current value and maturity values

Display of daily gain in terms of accrued (accumulated) interest

Interest in PPF/EPF category is calculated based on PPF rules

Interest calculation is based on reducing balance method in case of loans, deposits and Post Office schemes

Current value can be set based on interest rate or market value for bonds Track income received from rental income and other sources


6/52

It allows you to import your financial data from a wide variety of data sources. We have 4 categories of file types we support:

Oynckjxcvsdnkfvnsdkjnfvsjdknvkjfdnvkjfdnvkjnrkjge4ut58598546845585ndngjdfngkjdfngkjdf Brokerage digital contract notes - we support brokers such as Kotak, MF Global, Motilal Oswal, Reliance Securities, Way2Wealth and

many others brokers, we are constantly adding new brokers to the list.

CAMS/KARVY mutual fund files - we support Karvy 201/221, Karvy personal file, CAMS WBR2 and CAMS personal files.

Predefined Excel formats - using the templates provided you can import your stock and mutual fund Transactions.

Online portals - we currently support Value Research Online and NJ Fundz. This allows you to keep a backup of your financial data on

your computer and also aggregate all your financial data.


7/52

The power of our software is via the reports that can be generated.These reports allow you to view your portfolio and understand where and how

your investments are performing. Features include:

Provides various reports that can be easily understood and customized per your needs.

Choose from various report types, such as Capital Gains, Transaction, Analytical, Accounting and Miscellaneous Reports

Investors can review the diversification and performance of their portfolios through Asset Allocation and Realised/Unrealised gains

reports.

Asset Allocation reports can display either a pie chart or bar chart. Portfolio Summary Reports can also be customised for printing of any

single asset type, for e.g. Portfolio summary for only Stocks, MFs, ULIPs, etc.

Detailed contract notes view for stock transactions.

Annualised Returns (XIRR) report.

Long Term, Short Term and Intra-day Profit/Loss reports in a variety of formats like Summary, Transaction Wise and Detailed

Transaction Wise (where multiple purchased quantities of different dates are sold on

one date) are available.

Categorised into stocks, equity mutual funds and debt mutual funds.


8/52

Reports are adjusted for bonuses, splits, merger & demerger transactions as per income tax rules.

It has many features that allow you to take control of your investments and analyze your portfolio. Some of the other features are:

Online update of BSE stock prices, mutual fund NAVs and ETFs

Automated weekly/monthly data backups to a local hard drive or USB pen drive.

Database update for newly listed stocks, mutual funds, ETFs and company name change updates.

Balloon notification of Annualised Returns (XIRR) for a single asset, an asset category or all assets for a particular portfolio or group

Software updates as we keep improving the functionality and adding new features and reports

Instant display of details like folio number, lock-in period, maturity date, agent name, reference name for

various assets via balloon notification

Instant display of details for ULIP and Insurance products like policy numbers, maturity date and lock-in date

via balloon notification

Password feature for owner (full access) and user (can only enter transactions and cant see current prices and

values)


9/52

Support for internet proxy settings (helpful in corporate office networks)

Various reminder alerts such as due dates for insurance premiums, maturity of FDs, deposits and insurance policies, and for other investments can be set

Import Your Data

MProfit allows you to import your data from a wide variety of data sources including digital contract notes, CAMS/KARVY files, Excel

templates and online portals.

Digital Contract Notes

Anagram Securities

Atlas Integrated Finance

Eastern Financiers

ENAM Securities

Guiness Securities IL&FS Invest smart

ISE Securities

Kotak Securities


10/52

Lalkar Securities

MF Global-Sify

Motilal Oswal

Networth Stock Broking

Reliance Securities

Way2Wealth

.

CAMS/KARVY

CAMS Online CAMS WBR2 file

KARVY Online

KARVY 201 and 221 file

.

Excel Templates

MProfit stock template

MProfit mutual fund template .


11/52

Online Portals

NJ Fundz

Software Features

The Family Office is a concept from the West where the management and investment decisions for a single wealthy family occur centrally.

Although we dont call them Family Offices in India, most families are run like Family Offices since the investment de cisions affect the entire

extended family. When we designed MProfit we took a look at the India Family Office concept and made it a central part of the software via our

Groups feature. Our grouping feature allows you to aggregate all your individual personal portfolios into a single group view. This single group

view is similar to how most Indian families view their portfolios as a single portfolio and not just individual portfolios.

The Grouping feature is very powerful when you create reports within MProfit. One example is the Group Asset Allocation report for Stocks,

with this report you can easily see where you major stock holdings are for your entire family. Without the Grouping feature you would have to

manually figure out each individuals stock allocation and the add them together in Excelnot very efficient or easy. With MProfit, it takes just

one click to generate the report.

Overall, MProfit is actually a Family Office software solution for Indian households and our easy to use interface is the perfect way to manage

all your assets. Other family (group) features:

Consolidated view of entire family (group) networth


12/52

Create and manage multiple family (group) portfolios in various combinations of your individual portfolios

Group Annualised Return (XIRR) for any asset, asset category or family portfolio

Group Holding report which gives you detailed holdings for group members

Asset Allocation report for the entire family (group)

Due Date report for the entire family (group) for insurance premium payment, maturity and lock-in


13/52

Overview of Reports

We have updated our Reporting Overview video to reflect the new reports and the changes to some existing reports. MProfit has 5 main

categories for reports: Analytical, Transaction, Capital Gains, Accounts and Miscellaneous.


14/52

Capital Gains Calculations

The financial year 2009-10 is over and in the next several months most of us will be filing our income tax returns. If you invest in stocks and/or

mutual funds, you will need to prepare the capital gains calculations for your short-term and long-term gains for stocks and mutual funds. Also,

if you have any intra-day profits/losses for stocks you will have to calculate those gains as well.

MProfit provides various simplified reports for capital gains calculations. MProfit follows the First In First Out (FIFO) method for calculating

capital gains. MProfit provides a summary as well as transaction wise capital gains reports. Capital gains reports are listed separately for equity

mutual funds and debt mutual funds.

MProfit calculates and adjusts capital gains calculations based on corporate actions such as merger, de-merger and split and bonus.

Below are several articles which explain in detail how MProfit handles capital gains calculations.

Capital Gain Calculations for Shares (Stocks)

http://www.mprofit.in/2009/07/capital-gain-calculations-for-shares-stocks/

Capital Gain Calculations for Mutual Funds (MF)http://www.mprofit.in/2009/07/capital-gain-calculations-for-mutual-funds-mf/


15/52

A video tutorial on Capital Gains Reports

http://www.mprofit.in/2010/03/capital-gains-reports/

Lastly, MProfit not only calculates capital gains post sale, MProfit has a feature called Tax Calculator. The Tax Calculator can help you

determine your short-term and long-term capital gains and the amount of tax payable before you decide to sell your stocks or mutual funds.

Reporting Capabilities

One the biggest benefits of using MProfit is our reporting capabilities. You may find other services available on the internet but most cannot

compete with it comes to reporting. We provide over 45 types of reports and are adding new ones based on customer feedback.

We have 5 main categories for reports: Analytical, Transaction, Capital Gains, Accounts and Miscellaneous.


16/52

Managing your Mutual Funds

A continuing series that describes how MProfit handles specific asset classes and how you can benefit f rom it.

There are many product that manage Mutual Funds, but none are as powerful as MProfit. Whether you have equity or debt mutual fundswe

can manage it. You can choose from the 1000s of mutual funds, Exchange Traded Funds (ETFs) and Fixed Maturity Plans (FMPs) to manage.

With our unique Grou p view, you can aggregate and view your entire familys portfolio. Some of the features are below:

NAVs are automatically updated via the internet and reflected in your mutual funds holdings

Capital Gain tax reports are printed separately for Equity MF and Debt MF

Transactions in MF are categorised as subscription (buy), redemption (sale), dividend reinvestment and bonus units

Provision for details like folio number, lock-in period, agent name and reminder alert for lock-in period Record for dividend pay-out for MFs

Balloon notification displays folio number, lock-in period and Agent name (when your mouse is rolled over the MF name)

Tax Calculator to help identify short-term and long-term gain and calculate the tax liability before you redeem (sell) MF units

Generate past SIP entries through one form

MF holdings can be viewed alphabetically or by current values

Group (Family) portfolio will give you the consolidated view your entire familys MF holdings. You can view the details of how many

family members are holding one particular fund with details like quantity, purchase value and current value.


17/52

Reports

Wait, there is more. Where MProfit really shines is its reporting engine (its like a Ferrari!). The Group (Family) portfolio reports such as MF

portfolio summary, asset allocation in mutual funds, group holding reports and annualised returns (XIRR) are very important reports to help youmake the right investment decisions. Overall, the report feature list is quite impressive:

MF portfolio pummary with overall gain percentage gain

Asset allocation with pie chart showing percent holding with respect to MF assets and overall assets

Annualised return (XIRR) reports for individual scheme as well as for all your MFs

Realised and unrealised gain for MF schemes

Various transaction reports such as Date wise, scheme wise as well as buy, sale and dividend re-investment transactions

Short term capital gain reports for equity and debt MFs in various formats

Closing balance report for MFs to reconcile with books of accounts


18/52

Asset Class: Bonds


The current and maturity values for bonds are calculated based on the interest rate, frequency of interest payout and cumulative or payout option.

The current and maturity values of remaining bonds will be adjusted when you sell some bonds from your total holdings. The closing balance of

bonds will be calculated based on the original purchase price and the remaining quantity. This balance cost will match with the balance in your

books of accounts.

You can add transactions to your existing bond investments. The terms related to interest rate, frequency of interest pay-out, cumulative or pay-

out options and maturity value will remain the same as original first investment. The current values and maturity values will be adjusted based

on subsequent purchases.

There is also an option to add transactions related to interest payout, which will not have any affect on the current or maturity values. This

transaction is helpful in computing the total gain from the investment and when calculating your annualised returns (XIRR).

You can decide to calculate the values of bonds based on two options:

1) Set the value based on the interest rate

2) Set the value by manually adding the bond price


19/52

The option to add cumulative interest is provided via the bonds transactions screen. Investors may want to pass this entry for tax calculation

purposes. The accrued interest up to 31 st March can be passed as a cumulative interest entry in MProfit.

MProfit is designed in such a way that there will not be any difference in current and maturity values of bonds even if you pass the cumulative

entry at the end of any period.

Asset Class: Fixed Deposits


The current value and maturity value o f bank fixed deposits (FDs) are calculated based on the interest rate, frequency of interest payout and

cumulative or payout option. MProfit has provided the option to enter transactions for partial withdrawals to take care of FDs which are linked to

your bank accounts. If partial withdrawal has occured, you will need to enter the principal amount as well as the interest payout (optional) on this

withdrawal.

The assumption is that the bank pays out interest on this partial withdrawal. Usually bank gives less interest for partial withdrawal as opposed to

holding the FD till full maturity. After a partial withdrawal, MProfit will calculate daily gain, overall gain, current and maturity value based on

your balance principal amount with the same terms of your original FD.

MProfit has provided the option to add cumulative interest in terms of FDs. Although, banks do not show this entry in their FD statement,

investors may want to pass this entry for the tax calculation purposes. The accrued interest up to 31st March can be passed as cumulative interest


20/52

entry in MProfit, so as to tally the balance with the books of accounts. MProfit is designed in such a way that there will not be any difference in

current and maturity value of this FD even if you pass the cumulative entry at the end of any period.

Lastly, you can set the alert for the lock-in period (if any) as well as the maturity date for FDs created in MProfit.

Unit Linked Insurance Plans (ULIPs) and Pension Plans

Unit Linked Insurance Plans (ULIPs) are very complex products from the data management perspective. There are more than 25 insurance

companies and each has many ULIP products and each ULIP product has 4 to 8 associated funds. ULIP holder can switch between the funds and

the units are reduced to recover the mortality charges and other charges. We currently do not provide the NAV of each ULIP product. We will

try to incorporate the same in future if we find it feasible.

In spite of the complexity, we have tried to provide the complete ULIP management module in MProfit. We believe that each investor would

have one or two ULIP products to manage in his portfolio. How data should be entered and managed for ULIP products in MProfit is explained

below in details.

Once you create the ULIP plan manually, fill out all the details about your policy (one time) and you can create the associated funds by going

into Edit Fund Allocation. You can create the funds as per the plan you have chosen.

There are couple of ways you can set the current policy value to be reflected in your net worth summary.


21/52

Go to Transaction list of ULIP product and Click on the Set Current Value button and choose the appropriate option.

a) Periodically, (suggested monthly), you can go to Transaction List and Click on Other Transactions and click on Edit Fund Allocation and

change the Quantity of units and NAV of your funds. The policy value will be calculated based on these data.

b) Second option is to calculate the policy value as per the total premium paid withdrawal (Use Set Current Value feature)

c) Third option is to set the policy value manually. You can directly enter the policy value periodically (say monthly) based on the statement

of your ULIP policy and this will be reflected in your net worth of your portfolio (Use Set Current Value feature). You do not need to enter the

fund details and this is the simplest method to capture your policy value to be included in your net worth.

ULIP products are very long term in nature and we recommend them to update the policy value every month as per the statement of your ULIP

policy based on your choice of setting. By doing this, you can almost capture the true value of your ULIP investments in your net worth

summary.

You can manage the Unit Linked Pension Plans in the same manner, which will be without insurance details.


22/52

Adding Exchange Traded Funds (ETFs) in MProfit

You can add all Exchange Traded Funds (ETFs) in MProfit. ETFs fall under the category of Mutual Funds.

A Mutual Fund/ETF scheme is classified as an equity-oriented scheme if it has holdings in the equity of domestic companies, amounting to 65

per cent or more, on an average, during the year. A scheme that does not fulfil this condition is considered as a debt-oriented scheme. All Gold

ETFs fall under Debt MF category.

Some of the ETFs listed in MProfit are

Gold Benchmark Exchange Traded Scheme (Gold BeES)

Reliance Gold Exchange Traded Fund-Dividend Payout Option

SBI GOLD EXCHANGE TRADED SCHEME

UTI GOLD Exchange Traded Fund

Liquid Benchmark Exchange Traded Scheme (Liquid BeES)

Nifty Benchmark Exchange Traded Scheme- Nifty BeES

Nifty Junior Benchmark Exchange Traded Scheme (Junior BeES)

Sensex ICICI Prudential Exchange Traded Fund

PSU Bank Benchmark Exchange Traded Scheme (PSU Bank BeES)

Banking Index Benchmark Exchange Traded Scheme (Bank BeES)

Reliance Banking Exchange Traded Fund-Dividend Option


23/52

Comparing Portfolio Values for Different Periods

Many of the users have asked us how they can compare their own individual portfolios as well as family (group) portfolios for different periods.

One of the easiest way to do this is to save asset allocation reports for individual portfolios and group portfolios in pdf or excel format, say

monthly or quarterly. You can then always compare your portfolio values of past and current date.

You need to go to Analytical Reports and select Asset Allocation Reports. In stead of printing this report, you need to click t he Save button on

the top panel of your report window. Select the format in which you want to save your reports and save it with the appropriate name ending with

date, for e.g. Name1-NetWorth-31-Mar-2009, Name2-NetWorth-30-Jun-2009. Once you do that, it would be extremely easy to compare your

net worth reports for different dates. Please let me know if you have any suggestions or better ideas.


24/52

Software Updates

As part of our continuous effort to improve MProfit we have added several new features based on customer feedback to MProfit v4.03:

An income module

Reports relating to annualized returns (XIRR)

Group holding reports

With our new Income Module, you can track a variety of income related transactions:

Dividends received from any stock or mutual fund

Rental income from property you own

Other income from your other assets

Bonus (accrued and pay-out) in case of insurance plans

A new feature that many of you have requested is finally here reports relating to annualised returns (XIRR). With our new Annualized Returns

report you can see how your specific investments are performing. Also, by highlighting a specific area of the summary screen we provide

instant balloon notification of Annualised Returns (XIRR) for a single asset, an asset category or all assets for an individual portfolio or group

portfolio.

In addition, we have introduced new reports for group holdings. You can view the performance of your group holdings by stocks, equity MFs or

debt MFs or a combined view of all your asset classes.


25/52

Also, this version fixes some minor bugs.

How Do I Get The Update?

When using MProfit you will be prompted about the availability of v4.03. You will need to accept and allow the installation to enjoy the latestfeatures of MProfit.

When you accept, the update will be downloaded and installed on your desktop. Please make sure that you have internet connectivity during this

process and your antivirus software and/or firewall is not blocking the download to allow the installation of the MProfit update.


26/52

Why Portfolios?

Portfolio assessment has become more commonplace in schools because it allows teachers to assess student development over periods of time,

sometimes across several years.

People develop portfolios at all phases of the lifespan. Educators in the Pacific Northwest (Northwest Evaluation Association, 1990), developed

the following definition of portfolio.

A portfolio is a purposeful collection of student work that exhibits the students efforts, progress, and achievements in one or

more areas. The collection must include student participation in selecting contents, the criteria for selection; the criteria for

judging merit, and evidence of student self-reflection.

Electronic Portfolios. My definition of electronic portfolio includes the use of electronic technologies that allow the portfolio developer tocollect and organize artifacts in many formats (audio, video, graphics, and text). A standards-based electronic portfolio uses hypertext links to

organize the material to connect artifacts to appropriate goals or standards. Often, the terms electronic portfolio and digital portfolio are used

interchangeably. However, I make a distinction: an electronic portfolio contains artifacts that may be in analog (e.g., videotape) or computer-

readable form. In a digital portfolio, all artifacts have been transformed into computer-readable form. An electronic portfolio is not a haphazard

collection of artifacts (i.e., a digital scrapbook or multimedia presentation) but rather a reflective tool that demonstrates growth over time.


27/52

Electronic Portfolio Development

Electronic portfolio development brings together two different processes: multimedia project development and portfolio development. When

developing an electronic portfolio, equal attention should be paid to these complimentary processes, as both are essential for effective electronic

portfolio development. (See the online supplement at www.iste.org/L&L for a complete discussion of these processes.

It consists of Five Stages

I have created a process for developing an electronic portfolio based on the general portfolio and multimedia development processes (Table 1).

Table 1: Stages of Electronic Portfolio Development

Portfolio

Development

Stages of Electronic

Portfolio Development

Multimedia

Development

Purpose &

Audience

1. Defining the Portfolio

Context & Goals

Decide,

Assess

Collect,

Interject

2. The Working Portfolio Design, Plan

Select,

Reflect,

Direct

3. The Reflective Portfolio Develop

Inspect, 4. The Connected Portfolio Implement,


28/52

Perfect,

Connect

Evaluate

Respect

(Celebrate)

5. The Presentation

Portfolio

Present,

Publish

Differentiating the Levels of Electronic Portfolio Implementation. In addition to the stages of portfolio development, there appear to be at least

five levels of electronic portfolio development. Just as there are developmental levels in student learning, there are developmental levels in

digital portfolio development. Table 2 presents different levels for electronic portfolio development, which are closely aligned with the

technology skills of the portfolio developer.

Table 2. Levels of electronic portfolio software strategies based onease of use.

0 All documents are in paper format. Some portfolio data may be

stored on videotape.

1 All documents are in digital file formats, using word processing or

other commonly used software, and stored in electronic folders on

a hard drive, floppy disk, or LAN server.

2 Portfolio data is entered into a structured format, such as a database

or HyperStudio template or slide show (such as PowerPoint or

AppleWorks) and stored on a hard drive, Zip, floppy disk, or LAN.


29/52

3 Documents are translated into Portable Document Format with

hyperlinks between standards, artifacts, and reflections using

Adobe Acrobat Exchange and stored on a hard drive, Zip, Jaz, CD-

R/W, or LAN server.

4 Documents are translated into HTML, complete with hyperlinks

between standards, artifacts, and reflections, using a Web authoring

program and posted to a Web server.

5 Portfolio is organized with a multimedia authoring program,

incorporating digital sound and video. Then it is converted to

digital format and pressed to CD-R/W or posted to the Web in

streaming format.


30/52

Based on these levels and stages, I offer a few items to consider as you make this software selection.

Stage 1: Defining the Portfolio Context and Goals (Keywords: Purpose, Audience, Decide, Assess). What is the assessment context,

including the purpose of the portfolio? Is it based on learner outcome goals (which should follow from national, state, or local standards and

their associated evaluation rubrics or observable behaviors)? Setting the assessment context frames the rest of the portfolio development process.

What resources are available for electronic portfolio development? What hardware and software do you have and how often do students have

access to it? What are the technology skills of the students and teachers? Some possible options are outlined in Tables 3 & 4.

Table 3. Technology skill levels.

1 Limited experience with desktop computers but able to use mouse

and menus and run simple programs

2 Level 1 plus proficient with a word processor, basic e-mail, and

Internet browsing; can enter data into a predesigned database

3 Level 2 plus able to build a simple hypertext (nonlinear) document

with links using a hypermedia program such as HyperStudio or

Adobe Acrobat Exchange or an HTML WYSIWYG editor

4 Level 3 plus able to record sounds, scan images, output computer

screens to a VCR, and design an original database


31/52

5 Level 4 plus multimedia programming or HTML authoring; can

also create QuickTime movies live or from tape; able to program a

relational database

Table 4. Technology Available

1 No computer

2 Single computer with 16 MB RAM, 500 MB HD, no AV

input/output

3 One or two computers with 32 MB RAM, 1+ GB HD, simple AV

input (such as QuickCam)

4 Three or four computers, one of which has 64+ MB RAM, 2+GB

HD, AV input and output, scanner, VCR, video camera, high-

density floppy (such as a Zip drive)


32/52

5 Level 4 and CD-ROM recorder, at least two computers with 128+

MB RAM; digital video editing hardware and software. Extra Gb+

storage (such as Jaz drive)

Who is the audience for the portfoliostudent, parent, professor, or employer? The primary audience for the portfolio affects the decisions made

about the format and storage of the presentation portfolio. Choose a format the audience will most likely have access to (e.g., a home computer,

VCR, or the Web).

You will know you are ready for the next stage when you have:

identified the purpose and primary audience for your portfolio,

identified the standards or goals you will use to organize your portfolio, and

selected your development software and completed the first stage using that software.

Stage 2: The Working Portfolio (Keywords: Collect, Interject, Design, Plan). What is the content of portfolio items (determined by the

assessment context) and the type of evidence to be collected? This is where the standards become a very important part of the planning process.

Knowing which standards or goals you are trying to demonstrate should help determine the types of portfolio artifacts to collect. For example, if

the portfolio goal is to demonstrate the standard of clear communication, then examples should reflect students writing (scanned or imported

from a word processing document) and speaking abilities (sound or video clips).

Which software tools are most appropriate for the portfolio context and the resources available? This question is the theme of the rest of this

article. The software used to create the electronic portfolio will control, restrict, or enhance the portfolio development process. The electronic

portfolio software should match the vision and style of the portfolio developer.


33/52

Which storage and presentation medium is most appropriate for the situation (computer hard disk, videotape, LAN, the Web, CD-ROM)? The

type of audience for the portfolio will determine this answer. There are also multiple options, depending on the software chosen.

What multimedia materials will you gather to represent a learners achievement? Once you have answered the questions about portfolio context

and content and addressed the limitations on the available equipment and users skills (both teachers and students), you will be able to

determine the type of materials you will digitize.

This can include written work, images of 3-D projects, speech recordings, and video clips of performances. You will want to collect artifacts

from different time periods to demonstrate growth and learning achieved over time.


collected digital portfolio artifacts that represent your efforts and achievement throughout the course of your learning experiences, and used the graphics and layout capability of your chosen software to interject your vision and style into the portfolio artifacts.

Stage 3: The Reflective Portfolio (Keywords: Select, Reflect, Direct, Develop) . How will you select the specific artifacts from the abundance

of the working portfolio to demonstrate achieving the portfolios goals? What are your criteria for selecting artifacts and for judging merit?

Having a clear set of rubrics at this stage will help guide portfolio development and evaluation.

How will you record self-reflection on work and achievement of goals? The quality of the learning that results from the portfolio development

process may be in direct proportion to the quality of the students self-reflection on their work. One challenge in this process is to keep these

reflections confidential. The personal, private reflections of the learner need to be guarded and not published in a public medium.


34/52

How will you record teacher feedback on student work and achievement of goals, when appropriate? Even more critical is the confidential nature

of the assessment process. Teachers feedback should also be kept confidential so that only the student, parents, and other appropriate audiences

have access. Security, in the form of password protection to control access, is an important factor when choosing electronic portfolio

development software.

How will you record goals for future learning based on the personal reflections and feedback? The primary benefit of a portfolio is to see growth

over time, which should inspire goal setting for future learning. It is this process of setting learning goals that turns the portfolio into a powerful

tool for long-term growth and development.


selected the artifacts for your formal or presentation portfolio, and

written reflective statements and identified learning goals.

Stage 4: The Connected Portfolio (Keywords: Inspect, Perfect, Connect, Implement, Evaluate) . How will you organize the digital artifacts?

Have you selected software that allows you to create hyperlinks between goals, student work samples, rubrics, and assessment? The choice of

software can either restrict or enhance the development process and the quality of the final product. Different software packages each have

unique characteristics that can limit or expand the electronic portfolio options.


35/52

How will you evaluate the portfolios effectiveness in light of its purpose and the assessment context? In an environment of continuous

improvement, a portfolio should be viewed as an ongoing learning tool, and its effectiveness should be reviewed on a regular basis to be sure it

is meeting the goals set.

Depending on portfolio context, how will you use portfolio evidence to make instruction/learning decisions? Whether the portfolio is developedwith a young child or a practicing professional, the artifacts collected along with the self-reflection should help guide learning decisions. This

process brings together instruction and assessment in the most effective way.

Will you develop a collection of exemplary portfolio artifacts for comparison purposes? Many portfolio development guidebooks recommend

collecting model portfolio artifacts that demonstrate achievement of specific standards. This provides the audience with a frame of reference to

judge a specific students work. It also provides concrete examples of good work for students to emulate.

You will know you are ready for the next stage when:

your documents are converted into a format that allows hyperlinks and you can navigate using them,

you have inserted the appropriate multimedia artifacts into the document, and

you are ready to share your portfolio with others.

Stage 5: The Presentation Portfolio (Keywords: Respect, Celebrate, Present, Publish).

How will you record the portfolio to an appropriate presentation and storage medium? These will be different for a working portfolio and a

presentation portfolio. I find that the best medium for a working portfolio is videotape, computer hard disk, Zip disk, or network server. The best

medium for a formal portfolio is CD-Recordable disc, Web server, or videotape.


36/52

How will you or your students present the finished portfolio to an appropriate audience? This will be a very individual strategy, depending on the

context. An emerging strategy is student-led conferences, which enable learners to share their portfolios with a targeted audience, whether

parents, peers, or potential employers. This is also an opportunity for professionals to share their teaching portfolios with colleagues for

meaningful feedback and collaboration in self-assessment.

Software Selection

One of the key criteria for software selection should be its capability to allow teachers and students to create hypertext links between goals,

outcomes, and various student artifacts (products and projects) displayed in multimedia format. Another is Web accessibility. With seven options

to choose from, you should be able to find software to fit your audience, goals, technology skills, and available equipment (See Table 5 for a

comparison of software. Find detailed descriptions, software resources, comparison information, and selection guidelines throughout the process

online at www.iste.org/L&L).

Relational Databases ( Microsoft Access). In recent years, new database management tools have become available that allow teachers to easily

create whole-class records of student achievement. A relational database is actually a series of interlinked structured data files linked together by

common fields. One data file could include the students names, addresses, and various individual elements; another could include a list of the

standards that each student should be achieving; still another could include portfolio artifacts that demonstrate each students achievement of

those standards. The purpose of using a relational database is to link together the students with their individual portfolio artifacts and the

standards these artifacts should clearly demonstrate.

Advantages include flexibility, network and Web capabilities, cross-platform capabilities, tracking and reporting, multimedia, and security.

Disadvantages include the size of relational database files (they can become very large and unwieldy); they may not be accessible to users who

do have the software; and they require a high level of skill to use effectively.


37/52

Databases are really teacher-centered portfolio tools. They allow teachers to keep track of student achievement at every level. They are less

appropriate for students to use to maintain their own portfolios. You may save appropriate pages from the database as PDF files for students to

include in their own portfolios.

Hypermedia "Card" Programs (e.g., HyperStudio, Digital Chisel, Toolbook, and SuperLink). A hypermedia program allows the integration of various media types in a single file, with construction tools for graphics, sound, and movies. The basic structure of a hypermedia file is described

as electronic cards that are really individual screens that can be linked together by buttons the user creates.

Hypermedia programs are widely available in classrooms, usually all-inclusive, cross-platform, multimedia capable, and secure. Disadvantages

include lack of integrated Web accessibility, size and resolution constraints, and increased effort linking artifacts to standards.

Hypermedia programs are most appropriate for elementary or middle school portfolios. Templates and strategies are widely available to help you

begin using your chosen hypermedia tool as a portfolio development and assessment tool.

Multimedia Authoring Software (e.g., Macromedia Director or Authorware). In recent years, multimedia authoring software has emerged from

such companies as Macromedia and mTropolis. Authorware is an icon-based authoring environment, in which a user builds a flow chart to

create a presentation. Director is a time-based authoring environment, in which the user creates an interactive presentation with a cast and

various multimedia elements. Both programs allow the user to create stand-alone applications that can run on Windows and Macintosh

platforms.

These programs allow users to create presentations that are self-running, without separate player software. They were designed to incorporate

multimedia elements. They are ideal for CD-ROM publishing, but they have a steep learning curve, require extra effort to link artifacts to

standards, and may not offer the necessary security.


38/52

Multimedia authoring programs would be most appropriate for high school, college, or professional portfolio creation.

Web Pages (e.g., Adobe PageMill, Claris Home Page, Microsoft FrontPage, Netscape Composer). An emerging trend in the development of

electronic portfolios is to publish them in HTML format. With wide accessibility to the Web, many schools are encouraging students to publish

their portfolios in this format. Students convert word processing documents into Web pages with tools built into those programs and createhyperlinks between goals and the artifacts that demonstrate achievement.

The advantages of creating Web-based portfolios center on its multimedia, cross-platform, and Web capabilities. Any potential viewer simply

needs Internet access and a Web browser. However, the learning curve is steep. Web pages require much more file-management skill than other

types of portfolio development tools, and the security can be a problem.

Students in upper-elementary grades and beyond can create Web pages, but this type of portfolio is especially appropriate for those who wish to

showcase their portfolio for a potential employer.

With all of these choices, which strategy should you choose? Are different tools more appropriate at different stages of the electronic portfolio

development process? These questions can only be answered after addressing some of the questions posed at the beginning of the article,

especially the purpose and audience for the portfolio, the resources available (equipment and technology skills required), and where the

advantages of the strategy outweigh the disadvantages for your situation.


39/52

On such portfolio we can perform the following operations of buying,selling,dividend payout etc.

Date Portfolio Name Company Name Trans Type Quantity Price Amount

01-11-2004 Master Aditya Mehta ICICI Bank BUY 400 500.00 200000.0009-12-2006 Master Aditya Mehta ICICI Bank SELL 200 835.50 166264.50

20-02-2008 Mrs. Sapna Mehta 3M India BUY 200 1680.00 337680.00

28-10-2008 Mr. Madhu Mehta Kotak Mahindra Bank BONUS 400 200.00 80000.00

28-11-2008 Mr. Madhu Mehta Kotak Mahindra Bank BONUS 400

01-06-2009 Mr. Madhu Mehta ICICI Bank BUY 300 625.00 188437.50

15-02-2010 Mrs. Sapna Mehta 3i Infotech BUY 300 75.00 22612.50

01-03-2010 Mr. Madhu Mehta ICICI Bank DIV_PAYOUT 1025.5001-06-2010 Mr. Madhu Mehta Kotak Mahindra Bank SELL 400 960.00 385920.00


40/52

On such portfolio we can perform the following operations of buying ,selling, dividend payout etc on the behalf of folio

numbers.

Date

Folio

Number Portfolio Name MF Scheme Name Trans Type Quantity Price Amount

01-06-

2007 123456 Mr. Madhu Mehta

Reliance Growth - Growth

Option BUY 794.3127 12.5895 10000.00

05-07-



Option SELL 645.1613 15.5000 10000.00

12-10-

2008 575751 Mrs. Sapna Mehta

HDFC Equity Fund -

Dividend Opion BUY 216.1189 55.5250 12000.00

10-01-



Option DIV_REINV 97.0874 51.5000 5000.00

01-06-


HDFC Equity Fund -

Dividend Opion DIV_PAYOUT 158.50

01-12-

2009 985985 Master Aditya Mehta

HDFC Equity Fund -

Dividend Opion BUY 158.7669 75.5825 12000.00


41/52

A hypothetical portfolio

Value Research Online

Portfolio Name : FUNDS

Date : 06-Sep-2010 00:12

Fund/Stock/Fixed-Asset NAV NAV Date Change From Previous Units/Shares Initial Cost Basis Total

Basis

(Rs) NAV/Price (Nos) Purchase Per

Unit/Share

(Rs)

(Rs) (%) Date (Rs)

(dd-mmm-yy)

DSPBR T.I.G.E.R. Reg-G 50.295 03-Sep-10 0.23 0.46 2,731.42 27-Oct-07 54.9164 1,50,0

Franklin India Prima Plus-G 221.718 03-Sep-10 1.41 0.64 375.328 16-Jun-09 159.4593 59,84

Franklin India Prima Plus-G 221.718 03-Sep-10 1.41 0.64 428.489 02-Jun-09 160.9343 68,95

Franklin India Prima-G 290.7566 03-Sep-10 2.52 0.87 814.642 02-Feb-06 184.13 1,50,0

Franklin India Prima-G 290.7566 03-Sep-10 2.52 0.87 333.505 15-Apr-05 115.03 38,36

Franklin India Taxshield-G 202.7296 03-Sep-10 0.87 0.43 364.6207 25-Mar-05 68.5644 25,00

Franklin India Taxshield-G 202.7296 03-Sep-10 0.87 0.43 92.3 23-Mar-04 50.3 4,642.


42/52

Franklin Templeton FTF Ser IV 60 M-

G

14.8682 03-Sep-10 0.01 0.1 10,000.00 25-Jan-06 10 1,00,0

HDFC Equity-G 277.487 03-Sep-10 0.86 0.31 434.7895 25-Jan-06 113.8482 49,50

HDFC Prudence-G 211.283 03-Sep-10 0.95 0.45 323.2511 05-May-06 187.161 60,50

HDFC Taxsaver-G 235.882 03-Sep-10 1.1 0.47 90.2876 29-Dec-05 110.7572 10,00

HDFC Top 200-G 208.051 03-Sep-10 0.3 0.14 580.145 25-Jan-06 85.3235 49,50

ICICI Pru Infrastructure-G 30.53 03-Sep-10 0.04 0.13 4,752.16 27-Oct-07 31.5646 1,50,0

Magnum Contra-G 59.61 03-Sep-10 0.21 0.35 1,808.40 25-Jan-06 27.3723 49,50

Magnum Contra-G 59.61 03-Sep-10 0.21 0.35 1,566.74 18-Aug-06 31.6055 49,51

Magnum Taxgain-D 41.88 03-Sep-10 0.13 0.31 288.0411 28-Dec-05 52.0759 15,00

Magnum Taxgain-D 41.88 03-Sep-10 0.13 0.31 1,019.00 18-Mar-10 39.25 39,99

Magnum Taxgain-D 41.88 03-Sep-10 0.13 0.31 889.02 19-Mar-10 39.37 35,00

Reliance Diversified Power Sector

Retail-G

84.5486 03-Sep-10 0.31 0.37 1,390.49 27-Oct-07 71.9173 1,00,0


Retail-G

84.5486 03-Sep-10 0.31 0.37 1,359.08 22-Nov-07 73.5791 1,00,0


Retail-G

84.5486 03-Sep-10 0.31 0.37 1,248.40 05-Dec-07 80.1027 1,00,0

Reliance Equity Opportunities-G 36.7404 03-Sep-10 0.5 1.39 1,818.18 25-Mar-05 11 20,00Reliance Equity-G 15.2269 03-Sep-10 0.04 0.25 4,950.00 05-Mar-06 10 49,50

Reliance Growth-G 489.6783 03-Sep-10 3.04 0.63 245.4002 18-Jan-06 199.6738 48,99


43/52

Reliance Vision-G 277.3521 03-Sep-10 0.95 0.34 206.694 17-Apr-06 159.83 33,03

Tata Infrastructure-G 35.7296 03-Sep-10 0.14 0.4 3,000.00 30-Nov-04 10 30,00

UTI Infrastructure-G 35.73 03-Sep-10 0.06 0.17 4,248.46 05-Nov-07 47.0759 2,00,0

Fund Portfolio Total : 11,303.44 0.44 17,86,

Portfolio Total : 11,303.44 0.44 17,86,


44/52

Advantages

There are following advanteges of using portfolio management software:-

Powerful portfolio analysis and project reporting in Project Insight, online project management software, allows executives to view all theprojects in the portfolio in real time. Access to real time information empowers project managers and executives to detect projects at risk in order

to make timely decisions. Executives may then create, save and share customized reports, or even set a portfolio report as their default home

page.

Roll up your portfolio of projects by reporting on projects by organization, customer or project type.

Create your own scorecard to weigh projects in the portfolio

Use goals, critical success factors and key performance indicators to objectively assess project importance

Utilize score as an objective way to prioritize projects in the organization

View health indicators to know instantly the status of projects

Project portfolio management software enables the user, usually management or executives within the organisation, to review the portfolio,

which will assist in making key financial and business decisions for the projects.

The objective of project portfolio management is to optimise the results of the project portfolio to obtain benefits the organisation wants.


45/52

Disadvantages

Following are the disadvantages:

1. Expensive

This entails software, hardware, implementation, consultants, training, etc. Or you can hire a programmer or two as an employee

and only buy business consulting from an outside source, do all customization and end-user training inside. That can be cost-

effective.

2. You could become complacent and not educate yourself thoroughly before selling investments or buying new ones. Rememberthat no computer program or person is infallible, and you should stay on top of trends in your investment sector(s) without

becoming obsessive about them.

3. You must be mindful to enter correct figures. A simple typo could render your investment software program useless depending

upon your objective.

4. While software is usually independent of a brokerage, don't allow your use of it to coerce you into totally dismissing your

stockbroker or investment counselor. Balancing the advice you get from investment professionals, what you read on your own

initiative, and any software calculations is essential to smart investing.


46/52

Always remember that investing holds absolutely no guarantees; you could gain a small fortune or lose a small fortune in a matter of hours or

days.


47/52

Working of Portfolio management software

Mutual fund equity


48/52

Stocks


49/52

ULIP


50/52

INSURANCE PLAN


51/52

FIXED DEPOSITS


52/52

BONDS