Sap Hcm User Manual Time Management

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HUMAN CAPITAL MANAGEMENT

TRAINING MANUAL

FOR

Druk Green Power Corporation Limited

Druk Holdings and Investments Limited

Wipro Ltd.

Date: 13.12.2010

Version 1.0


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Human Capital Management

User Manual for Time Management

Prepared By: Core Team Members and Wipro Consultants Page 1

Table of Contents

1. Master Data .........................................................................................................................................2

1.1. Absence (Infotype – 2001)...............................................................................................................2

1.2. Overtime (Infotype – 2005) .............................................................................................................2

1.3. Absence Quota (Infotype – 2006)....................................................................................................2

1.4. Employee Remuneration Info (Infotype - 2010)..............................................................................2

2. Getting Started.....................................................................................................................................3

2.1. To open Login Window ....................................................................................................................32.2. To Logon to SAP ...............................................................................................................................4

2.3. To open the SAP Easy Access window .............................................................................................5

2.4. Standard toolbar ..............................................................................................................................7

2.5. Application toolbar ..........................................................................................................................8

3. Business Processes............................................................................................................................ 10

3.1. Time Management........................................................................................................................ 10

3.1.1. Public Holiday Calendar ............................................................................................................ 11

3.1.2. Infotype 0007- Planned Working Time..................................................................................... 15

3.1.3. Infotype 0080 – Maternity protection...................................................................................... 18

3.1.4. Infotype 2006- Absence Quota................................................................................................. 20

3.1.5. Infotype 2001 - Absences.......................................................................................................... 26

3.1.6. Infotype- 2005- Overtime ......................................................................................................... 30

4. Generate Work Schedule.................................................................................................................. 32

5. Time Data- Fast Entry (PA71) ............................................................................................................ 34

6. Time Management Reports .............................................................................................................. 37

6.1. Personal Work Schedule ............................................................................................................... 37

6.2. Quota Overview – PT50 ................................................................................................................ 38

6.3. Leave Balance Report.................................................................................................................... 41

6.4. Absence Data: Calendar view ....................................................................................................... 42

7. Time Management Edit Checks ........................................................................................................ 44


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1. Master Data

Master data contains data records that are stored in the database for a long period of time. These

are stored centrally and used and processed on a cross-application basis. These prevent multiple

storage of data.

When you create purchasing documents, the R/3 System facilitates data entry by copying the data

from existing master records as default values into the purchasing documents. It also copies data

such as units of measure and material short texts from the material master record. The data in the

vendor master record includes addresses and payment data. You can store data for a particular

material (for example, delivery time and purchase price) on a vendor basis in info records.

1.1. Absence (Infotype – 2001)

A Period during an employee’s planned work time in which the employee is working for thecompany, either on company premises or off-side.

Absences are times when employees are not at work. Employees are absent if their plannedworking time, as stipulated in their work schedules, is not fully worked.

1.2. Overtime (Infotype – 2005)

To enter hours worked in additional to the employee’s planned working time specified in the daily

work schedule. It is normally used if time evaluation is not implemented. Time evaluationevaluates overtime automatically

1.3. Absence Quota (Infotype – 2006)

It specifies an employee’s entitlement to time off for a limited period. It is dependent on an absencequota type.

1.4. Employee Remuneration Info (Infotype - 2010)

To store manually calculated wage amounts, hazardous duty payments, and other payroll-relatedwage types. These wage types cannot be automatically generated in payroll and must therefore berecorded manually. Values determined in the remuneration information are transferred directly topayroll.


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2. Getting Started

Switch ON your PC. A screen similar to the one shown below will flash on your PC:

2.1. To open Login Window

Double click on the Toolbar “SAP logon” on above Screen.

Following Logon window shall open on your screen:


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2.3. To open the SAP Easy Access window

• Enter your client number. (If different than default )

• Enter your SAP User ID.

• Enter your SAP User Password.

• Press Enter on your Keyboard.


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The user menu contains only those items – such as transactions, reports, and Web Addresses –you need to perform your daily tasks. If your system Head has defined a user menu, it is displayedwhen you log on to the system.

If you have not been assigned a user menu, or you need to access items that are not contained inyour user menu:

• Open the SAP standard menu by choosing Menu SAP standard menu. You now have acomplete overview of the SAP System you are currently working with. Use the workplace menuto navigate to the items you need.

On the SAP Easy Access initial screen, you can also:

Create a Favorites list consisting of the transactions, files, and Web addresses you use most

frequently.


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2.4. Standard toolbar

The functions assigned to the standard toolbar are listed below:

Button Name Function

Enter Confirms the data you have selected or

entered on the screen. Same function as the

Enter key. Does not save your work.

Command field Allows you to enter commands, such as

transaction codes.

Save Saves your work. Same function as Save in

the Edit menu.

Back Returns you to the previous screen without

saving your data. If there are required fields

on the screen, these fields must be completed

first.

Exit Exits the current function without saving.

Returns you to the initial screen or main menu

screen.

Cancel Exits the current task without saving. Same

function as Cancel in the Edit menu.

Print Prints data from the current screen.

Find Searches for data required in the current

screen.

Find next Performs an extended search for data


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required in the current screen.

First page Scrolls to the first page. Same function as the

CTRL + Page Up keys.

Previous page Scrolls to the previous page. Same function

as the Page Up key.

Next page Scrolls to the next page. Same function as the

Page Down key.

Last page Scrolls to the last page. Same function as the

CTRL + Page Up key.

Create session Creates a new SAP session. Same function

as Create session in the System menu.

Create shortcut Allows you to create a desktop shortcut to any

SAP report, transaction, or task if you are

working with a Windows 32-bit operating

system.

F1 Help Provides help on the field where the cursor is

positioned.

Layout menu Allows you to customize the display options.

2.5. Application toolbar

The functions assigned to the application toolbar are listed below:


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Button Name Function

Create You use this function to create a new object.

Change You use this function to change an object.

Display You use this function to display an existingobject. You cannot change data in displaymode.

Copy You use this function to copy objects totemporary storage or to the database.

Delimit Delimit means you want to change a validityperiod, so that the end date occurs soonerthan is currently stated

Delete You use this function to delete an object.

Overview Screen within a task that displays a summarytable of the sub-objects of an object. Eachsub-object usually has a detail screen

Execute You use this function to run a program.


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3.1.1. Public Holiday Calendar

Public holiday calendar distinguishes between holidays and working days in the Human Resources

(HR) component. The public holiday calendar affects the definition of the organizational structure of

your enterprise. It plays a central role in the scheduling process as well in generating monthly work

schedules. A valid public holiday Calendar keeps valid public holidays and validity period. These

public holidays can be with fixed date, movable date, fixed day from Date, distance to Easter. All

public holidays have validity period. A public holiday calendar is assigned to personnel sub area

and personnel area. For creating work schedule a valid public holiday calendar is prerequisite. As a

public holiday calendar keeps valid public holidays

To create Public Holiday Calendar, firstly create holidays. After creating holidays for the year

create Public Holiday Calendar by assigning the holidays to them.

CREATE PUBLIC HOLIDAY CALENDAR:

Access t ransaction by:

Sap Easy Access Menu Human Resources → Time Management →

Administration → Work schedule → Holiday Calendar

Via Transaction Code SCAL

To create new Public Holidays:

• Select radio button Public Holidays and go to change icon


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• Go to create icon to create or in case to make any changes to existing holidays i.e. updatingthe calendar select holiday and click on change icon and add the dates as per the year.

• Public Holidays will be created either with fixed dates such as National Day or a movableholiday like Lord Buddha’s Parinivana.

• Click on radio button, according to the required holiday (i.e. For National day click on radiobutton with fixed date or In case , you have to create Lord Buddha’s Parinivana holiday ,clickon radio button ‘Is a movable holiday’)

• Click on create icon

• In sort criteria enter “D1” for DGPC and “D2” for DHI

• For public holiday class choose “1” -Gazetted holiday ; “3” - Restricted holiday

• Give a short name and long text for the holiday

• Choose Insert date icon and enter the year, month and date of the holiday

• Choose save icon and save the holiday

The screen below to make the above entries:


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Field Name Description R/O/C User Action and Values

Day Day of month for public

holiday( I.e. date)

R Enter Day of the month

Month Month of the year R Enter the month

Guaranteedfield

Indicates Public Holidayshould not be moved if it falls

on a weekend.

O Do not make any entry let theentry standard remain

Sort Criterion Three character short key.

The holidays can be sorted

R Enter short Criterion


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in alphabetical order with this

key

Religion Holiday religion (Christian,

Hindu, Muslims, Buddhist :

C DO NOT ENTER ANY

RELIGION

Holiday Class The holiday class specifies the

holiday type

R Enter Holiday class

Public Holiday

short

Short name of the public

holiday

R Enter Public holiday short

Holiday Long

Text

Name of the public holiday R Enter holiday long text

Procedural Steps of creating Public Holiday Calendar:

• Click Radio button Holiday Calendar

• Click on Change icon

• Choose create icon and give a calendar ID and long text for the calendar

• Enter the validity period

• Click on the assign holidays icon and assign the holidays and save the calendar


Calendar ID Public Holiday Calendar I D R Enter Calendar I D

Valid( From ,To ) Validity Of Public Holiday

Calendar

R Enter Validity Period

Assign Public

Holiday

Assignment of Public

Holidays from list

R Click on Assign Public

Holidays icon

NOTE: Please note Calendars should be updated every year in the beginning of the year with the

respective holidays for proper functioning of the work schedules.


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3.1.2. Infotype 0007- Planned Working Time

Infotype 0007 is used to define when and where an employee works within your enterprise on a

daily basis. By assigning a work schedule rule in the Planned working time infotype (0007), you

ensure that the system can determine the employee's personal planned working time

Work Schedule Rule:

The work schedule rule determines which period work schedule is used to set up the work

schedule and the day of the period as of which it applies. Work Schedule Rule changes form

personnel area to personnel area. Working schedule belonging to the particular employee can be

seen here. To view the work schedule of a particular employee, go to PA61 and choose Infotype

0007 Planned Working Time record and choose display icon. The system takes you to Display

Work Schedule screen as shown below:



Administration → Time Data → Maintain

Via Transaction Code PA61

• Enter the Employee Code for whom Planned Working Time has to be created

• Enter Infotype 0007

• Click on Overview / Change icon

• For all Employees the Time management status should be 0 – No Time Evaluation.

Field Name Description R/O/C

User Action and Values

Start Date The date the Work schedulebegins for the employee R

WorkSchedule rule

The shift of the employee R Choose from the F4 options

TimeManagementStatus

The Status is selected as 7 O Choose TM status 0

Note: On above table in column “R/O/C”; “R” = Required, “O” = Optional, “C”= Conditional


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After selection of the Work schedule rule, press ENTER. After pressing enter button system will

show all the Working Time related data on the screen

This Infotype is used for Maintaining Employees Planned working Schedule / Time


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The Working time gives the employment percentage, which comes by default from customizing

tables.

If the work Schedule icon in the above screen shot is chosen then the

employee’s daily shifts can be seen month wise for present month, previous month and next month.The screen shot is given below.


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Start Date The Date Maternity Leavestarts

R

End date The date the maternity leave isup to or ends

R

Expecteddate ofdelivery

The due date as given by thedoctor

R Check the documentationprovided by the employee

Actual date of

birth

This date is the date of the birth

of the child

O As given by the employee

Date officiallyreported

The date when the birth wasreported


Type of Birth The type of birth i.e. normal orC section


Note:

On above table in column “R/O/C”; “R” = Required, “O” = Optional, “C”= Conditional


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3.1.4. Infotype 2006- Absence Quota

Quota Generation

There are two ways of creating absence quota:

1. Assigning Individual employee quota.

2. Assigning all employees quota at a time.

1. Assigning Individual employee quota

To assign the absence quota to an individualemployee this method is used in time management system.

• Enter Transaction code PA30 in command field.

Generating Quota

• Press ENTER button.

• Enter Employee Number of an employee.

• Enter info type 2006 directly or search option of info type is available on the right side of info

type box.

• Select subtype from the search option available.

• Click on the create button.


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• Enter start and end date of the quota.

• Enter quota available for current period.

• Enter Deduction from and deduction to date.

• Save.


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• Start date is the day the leave quota is credited to the employee.

• End date is the validity till the quota can be availed; incase of EL the leaves are carriedforward and hence end deduction date has 31.12.9999. CL get lapsed within thecalendar year if not availed.

• Quota Number- gives the Absence quota number and Quota text gives the quota typetext

• Start deduction specifies the period in which the employee can avail the quota. The StartDeduction date determines the start date of the quota deduction period. The entries inthe Deduction from date and End deduction to date

• End deduction to - specify the period within which an employee can deduct upto a timequota. End d

determine the quota deductionperiod. If no entries are made in these fields, the validity period of the quota recorddetermines the period in which the quota can be deducted is the number of quotadeducted leaves availed.

eduction to date

•

Number field gives the total number of quota credited.

determines the end date of the quota deduction period.The date 31.12.9999 is a standard date which shows that the quota is carried forward tillthe employee is with the company.

2. Assigning all employees quota at a time This Program is used to generate Leave

balances/Quota such as Casual Leave, Earned Leave etc. Infotypes to be maintained

before quota generation:

• 0007 - Planned Working Time


Via Transaction Code PT_QTA00

Generating Quota

• Enter the Transaction code PT_QTA00

• Choose radio button other period and enter the date in Other Period

• For generating the quota for a employee sub group, a personnel sub area, personnel areaetc choose the further selection tab for selection options and choose the required option.


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• Enter the Employee code in Personnel Number. For Multiple employees use multiple optionscreens.


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• Enter the quota type number i.e. the quota to begenerated example CL or EL. Multiple quota types can be chosen from multiple selections.

• Click on Test Run icon in Generation Type

• Click on Display only New Quota record in Output option

• Execute the program.

• Please check the output.

• Go back to the Main screen of Generate Absence Quota.

• After which click on direct icon in Generation Type tab


Keep pressing enter as the quota is generated and the final output shows the number of quotagenerated for all the types of leaves selected in the quota type.


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PT_QTA00 program is used for generating the following leaves quota created for DGPC/DHPC

Serial No. Absence Quota Type

Code

Absence Type Quota (DGPC) Quota (DHPC)

1. CL Casual Leave 10 days 10

2. EL Earned Leave 20 days 30

3. MTL Maternity Leave 90 days 3 Months

4. PL Paternity Leave 5 working days 5 working days

5. BL Bereavement Leave 15 working days 15 working days

Quota Types of DHI

Serial

No.

Absence Quota

Type Code

Absence

TypeQuota

1. CL Casual Leave 10 days


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2. AL Annual Leave 15 days

3. MTL Maternity Leave 3 months

4. PL Paternity Leave 5 days

NOTE:

• This Program is to be run on 01 January every.

• For new joiners this program is to be run on their Date of his joining. While running thisprogram on 01 Jan the Evaluation up to date must be maintained as 31.12.2011 (end ofyear date)

3.1.5. Infotype 2001 - Absences

Recording of Absences/Leave period according to Leave Policy is done through this infotype.

Below mentioned are the leave types created for DGPC/DHPC and DHI as per the leave policy.

Following are the leave type for DHI:

Serial

No.

Absence

Type

Code

Absence

Type

Paid/

Unpaid

Eligibility

Group

1. CL Casual Leave Paid All

2. HDCL Half Day Casual Leave Paid All

3. AL Annual Leave Paid All

4. ML Medical Leave Paid All

5. MTL Maternity Leave Paid Female only

6. PL Paternity Leave Paid Male only

7. LWP Leave without Pay Unpaid All


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Following are the leave type for DGPC:

Serial

No.

Absence

Type

Code

Absence

Type

Paid/

Unpaid

Eligibility

Group

1. CL Casual Leave Paid All

2. HDCL Half Day Casual Leave Paid All

3. EL Earned Leave Paid All

4. ML Medical Leave Paid All

5. MTL Maternity Leave Paid Female only

6. PL Paternity Leave Paid Male only

7. UAL Unauthorized Leave Unpaid All

8. EOL Extraordinary Leave Unpaid All

9. BRL Bereavement Leave Paid All

10. ESL Escort Leave Paid All

11. STDL Study Leave Paid All

• CL Casual Leave

Leaves applicable through ESS:

• HDCL Half Day Casual Leave

• EL Earned Leave

• ML Medical Leave

• BRL Bereavement Leave

• ESL Escort Leave



Administration → Time Data → Maintain

Via Transaction Code PA61 or PA30


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• Enter the employee code

• Select Infotype 2001- Absences

• In the Period Tab page select Period button and enter from & to dates

• Select the subtype – leave type i.e. CL or EL

• Click on Create icon

• Press enter and then save the record icon

The following screen appears:

The status bar gives the message to save the leave and thus the leave is created.


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In case of ESS the workflow is triggered and the leave application goes to the employee’s reporting

manager. After the reporting managers approval leave will be automatically updated in the system.

• Select Infotype 2001- Absences

Process of seeing the leaves availed

• In the Period Tab page select All radio button

• Click on the overview icon and see the records of leaves availed

Deleting Leave Record

• Enter the Employee number

• Select Infotype 2001

• Select Subtype

• Click on overview button and then select the leave to be deleted

• Click on Delete icon.

• Record will be deleted.

Change a leave record

• Enter the Employee number

• Select Infotype 2001

• In period tab select all radio button


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4. Generate Work Schedule

The work schedules or shift templates are to be generated every year for all employees and this

activity shall be carried out in the beginning of every year for the whole year or can be done on

regular intervals.



Administration → Work schedule → Create /Change/Display

Via Transaction Code PT02 –Change; PT03 – Display ; PT01 - Create;


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Employee sub

group grouping

Group employee sub Groups for whom

same work schedule applies incase of

DGPC “1” for DHI “1”

R Enter employee sub group grouping

Holiday calendar A public holiday calendar distinguishes

working days and public holidays

R Enter applicable holiday calendar

Personnel sub area

grouping

A personnel sub area grouping for work

schedules is a grouping of personnel sub

areas with the same work schedule rules.

Incase of DGPC “01” for DHI “02”

R Enter Personnel sub area grouping

Work schedule rule The work schedule rule determines which

period work schedule is used to set up the

work schedule, and the day of the period as

of which it applies.

R Enter work schedule rule

Period Enter begin and end time of

work schedule

R Enter period

• To change a work schedule use Tcode PT02 and change the work schedule rule from theF4 help and generate it.

• For display the same easy access path can be used or Tcode PT03 can be used for displayof work schedule

• To create a work schedule the Tcode is PT01, which is used to generate work schedule forfuture periods.

• For DGPC/DHPC employees Work Schedule Rule have been defined according to the shift

templates provided by the respective sites. If the user clicks on Work Schedule Rule Entryfield and Press ‘F4’ Key, Work Schedule Rules appears.

There will seven public holiday calendar applicable to all employees of DGPC / DHPC.

Calendar Code Company/Plant

D1 DGPC- Corporate Office

D2 BHP

D3 CHP

D4 THP

D5 KHP

D6 DHPC

DH DHI


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5. Time Data- Fast Entry (PA71)

Fast entry of data allows creating and maintaining the same info type or subtype record for several

employees at the same time. Fast entry is to maintain time data for several employees; enter the

data record separately for each employee. Using fast entry, you can enter data on one screen for

several employees at the same time; the screens only contain the required input fields for each info

type. You can then process data for a large number of employees quickly and efficiently.

There are three different methods for selecting the personnel numbers you want to process in fast

entry screen in SAP time Management Component

1- Manually compiling a list of personnel numbers before processing from the fast entry screen.

2- Entering personnel numbers directly in the fast entry screen.

3- Generating a list of personnel numbers using a report based on specific search criteria.



Administration → Time Data → Fast Entry Time data

Via Transaction Code PA71

• Enter dates in the Period column

• Enter Infotype and sub type from ‘Infotype text field’ or Enter in ‘Direct Selection field’.

• Select save option from ‘Save option field’

• Select field in ‘Personnel Number’ field

• Choose Create icon


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Field Name Description R/O/C User Action and ValuesDirect

selection

Enter the Infotype for which fast entries

have to be made

R Enter the required infotype

Save option Choose radio button save record directly R Saves the records

Enter

Personnel

numbers

Choose the radio button enter in fast

entry screen

R

• This method is very handy for bulk data entry in single phase. Which ever thetransaction PA61 – create or List Entry or PA71 Fast Entry of Time Data, these arevarious modes to record information as per requirements. The data entered under theseare saved in one and same table.


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By selecting LIST ENTRY button, for one person, you can enter data for multiple dates

absences / leaves through transaction PA61


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• The above screen shot gives all the details of the employees personal work schedule, theshift details, start time end time, RH list i.e. days having holiday class 3, the holiday calendarattached to the personnel area.

• Select eh employee and choose the Daily WS icon to see the daily work

schedule, break schedule

• Select the employee and choose Planned working time icon to seeInfotype 0007.

• The schedule can be taken in report format by printing it tin excel, word, html format, alsosend as attachment in mail.

6.2. Quota Overview – PT50

This transaction is used to have an overview of all the quota types entitled to the employee and the

quota remaining. Choose the Absence quotas tab and select all button, it gives an overview of all

the quota availed, remaining and compensated.

Via Menus Human Resources → Time Management →

Administration → Time Data → Quota Overview

Via Transaction Code PT50

• Enter the Personnel Number

• Select the Absence quotas tab

• All the quotas will be displayed


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• Ab- gives the Absence quota number and Quota text gives the quota type text• Unit is – days of quotas credited for an employee

• Entitled – the number of quotas credited to the employee

• Rem. – Is the number of quotas remaining with the employee

• Requested - is the quota availed by the employee

• Compensated is the EL encashed by the employee

• Deduction from specifies the period in which the employee can deduct a time quota. TheDeduction from date determines the start date of the quota deduction period. The entriesin the Deduction from date and Deduction to date

• Deduction to - specify the period within which an employee can deduct from a timequota. The

determine the quota deduction period.If no entries are made in these fields, the validity period of the quota record determinesthe period in which the quota can be deducted is the number of quota deducted leavesavailed.

Deduction to date determines the end date of the quota deduction period.Quota deduction is based on the entries in the Deduction from and Deduction to

fields. Ifno entry is made in these fields, the quota record's validity period determines the periodwithin which the quota can be deducted.


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For more detailed view as to when the quotas were given tot the employee select the expend tab

and it gives the detailed view as to the start days from which the quotas were credited to the

employee’s account.

The screen shot below gives a detailed view. All the columns have been explained above, last

column Det.Ent. is Indicator for determining quota entitlement Absence quota types can either be

created manually by the administrator or automatically by time evaluation. In the quota overview,

the absence quota types are indicated by different symbols to highlight the different quota

attributes.


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6.3. Leave Balance Report

This Report is used to display all the Leave Balance of Employees:

Sap Easy Access Menu Human Resources → Time Management → Administration→ Time Data → Administration → Information systems →

Report Selection →Time Accounts → Display AbsenceQuota Information

Via Transaction Code PT_QTA10

• Enter the date for the period this report to be run

• Enter the Employee code in Personnel Number. For Multiple employees use multiple optionscreens.

• Selection gives options to run the report for PA, PSA, EG,ESG and payroll area wise



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Pernr Enter the employee code forwhich the quota is to beoverviewed.

R Employee code

Period The to and from dates of thereport

O

Selection Tab Choose the criteria for takingthe report

O

QuotaSelection

Choose the quota type forwhich the report is being taken

O

• To take out a report click on the print preview icon

6.4. Absence Data: Calendar view

This report gives the absence/attendance data according of the employees and displays them in a

calendar for a defined period of time.



Administration → Information System → Report

selection → Absence → Absence Data: Calendar view

Via Transaction Code PT90


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Process of running the report:

• Enter the period in the period column

• In selection column choose the criteria for running the report i.e. PA, PSA etc

• In the Absence/Attendance evaluation column select the evaluate absence tab in perioddisplay let standard entry remain and choose the execute icon

The above screen shot displays the format of the report; it brings the absence data of all employees

in the selected personnel area. The red color is displayed for the restricted holidays and Gazetted

holidays.


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If the multiple employee view is selected, it gives the employee wise list of their absence and

leaves.

7. Time Management Edit Checks

Different types of edit checks are inserted in the system to reduce the possibility of the errors:

Edit Check 1

1. Casual Leave (CL): To prevent combination of leaves i.e. CL (Absence type no. CL) cannot be

combined with any other leave other than Half Day CL (Absence type no. HDCL). If

employee wants to combine the CL with another leave type then system should give a error

message “CL cannot be combined with other leaves except Half Day CL”

• CL should not be allowed either after or before any other leaves like Absence types no.

BRL (Bereavement Leave), EL (Earned Leave), EOL (Extraordinary Leave), ML

(Medical Leave), MTL (Maternity Leave), PL (Paternity Leave), STDL (Study Leave), UAL

(Unauthorized Leave)


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• The system should also check for CL leave application in prefix and suffix to other leaves,

for example when an employee applies for EL from 11.01.2011 to 13.01.2011 and then

applies for CL from 9.01.2011 to 10.01.2011, the system should not allow such

manipulations.

2. Half Day Casual Leave (HDCL): To prevent combination of leaves i.e. HDCL (Absence type

no. HDCL) cannot be combined with any other leave other than CL (Absence type no. CL). If

employee wants to combine the HDCL with another leave type then system should give a

error message “Half Day CL cannot be combined with other leaves except CL”

• HDCL should not be allowed either after or before any other leaves like Absence types

no. BRL (Bereavement Leave), EL (Earned Leave), EOL (Extraordinary Leave), ML

(Medical Leave), MTL (Maternity Leave), PL (Paternity Leave), STDL (Study Leave), UAL

(Unauthorized Leave).

• The system should also check for HDCL leave application in prefix and suffix to other

leaves, for example when an employee applies for EL from 11.01.2011 to 13.01.2011

and then applies for HDCL from 9.01.2011 to 09.01.2011, the system should not allow

such manipulations.

3. Earned Leave (EL): EL (Absence type no. EL) can be combined with only leave like BRL

(Bereavement Leave), MTL (Maternity Leave), PL (Paternity Leave), STDL (Study Leave), UAL

(Unauthorized Leave). If employee wants to combine the EL with another leave type thensystem should give a error message “Earned Leave cannot be combined with the entered

leave type”

• EL should not be allowed either after or before any other leaves like EOL (Extraordinary

Leave), ML (Medical Leave), CL (Casual Leave) and HDCL (Half day casual leave).

• The system should also check for EL leave application in prefix and suffix to other leaves,

for example when an employee applies for CL from 11.01.2011 to 13.01.2011 and then

applies for EL from 9.01.2011 to 09.01.2011, the system should not allow such

manipulations.

4. Study Leave (STDL): STDL (Absence type no. STDL) can be combined with only leave like BRL

(Bereavement Leave), MTL (Maternity Leave), PL (Paternity Leave), EL (Earned Leave), UAL

(Unauthorized Leave). If employee wants to combine the EL with another leave type then


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system should give a error message “Study Leave cannot be combined with the entered

leave type”

• STDL should not be allowed either after or before any other leaves like EOL

(Extraordinary Leave), ML (Medical Leave), CL (Casual Leave) and HDCL (Half day casual

leave).

• The system should also check for STDL leave application in prefix and suffix to other

leaves, for example when an employee applies for CL from 11.01.2011 to 13.01.2011

and then applies for STDL from 9.01.2011 to 09.01.2011, the system should not allow

such manipulations.

5. Medical Leave (ML): To prevent combination of leaves i.e. ML (Absence type no. ML)

cannot be combined with any other leave. If employee wants to combine the ML withanother leave type then system should give a error message “Medical Leave cannot be

combined with other leaves”

• ML should not be allowed either after or before any other leaves like Absence types no.

BRL (Bereavement Leave), EL (Earned Leave), EOL (Extraordinary Leave), MTL

(Maternity Leave), PL (Paternity Leave), STDL (Study Leave), UAL (Unauthorized

Leave), CL (Casual Leave) and HDCL (Half day casual leave).

•

The system should also check for ML leave application in prefix and suffix to otherleaves, for example when an employee applies for EL from 11.01.2011 to 13.01.2011

and then applies for ML from 9.01.2011 to 10.01.2011, the system should not allow such

manipulations.

6. Extra Ordinary Leave (EOL): To prevent combination of leaves i.e. EOL (Absence type no.

EOL) cannot be combined with any other leave. If employee wants to combine the EOL with

another leave type then system should give a error message “Extra Ordinary Leave cannot

be combined with other leaves”

• EOL should not be allowed either after or before any other leaves like Absence types no.

BRL (Bereavement Leave), EL (Earned Leave), ML (Medical Leave), MTL (Maternity

Leave), PL (Paternity Leave), STDL (Study Leave), UAL (Unauthorized Leave), CL (Casual

Leave) and HDCL (Half day casual leave).

• The system should also check for EOL leave application in prefix and suffix to other

leaves, for example when an employee applies for EL from 11.01.2011 to 13.01.2011


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and then applies for EOL from 9.01.2011 to 10.01.2011, the system should not allow

such manipulations.

7. Maternity Leave (MTL): MTL (Absence type no. MTL) can be combined with only leave likeBRL (Bereavement Leave), EL (Earned Leave), PL (Paternity Leave), STDL (Study Leave), UAL

(Unauthorized Leave). If employee wants to combine the MTL with another leave type then

system should give a error message “Maternity Leave cannot be combined with the entered

leave type”

• MTL should not be allowed either after or before any other leaves like EOL


leave).

• The system should also check for MTL leave application in prefix and suffix to otherleaves, for example when an employee applies for CL from 11.01.2011 to 13.01.2011

and then applies for MTL from 9.01.2011 to 09.01.2011, the system should not allow

such manipulations.

8. Paternity Leave (PL): PL (Absence type no. PL) can be combined with only leave like BRL

(Bereavement Leave), EL (Earned Leave), MTL (Maternity Leave), STDL (Study Leave), UAL

(Unauthorized Leave). If employee wants to combine the PL with another leave type then

system should give a error message “Paternity Leave cannot be combined with the entered

leave type”

• PL should not be allowed either after or before any other leaves like EOL (Extraordinary

Leave), ML (Medical Leave), CL (Casual Leave) and HDCL (Half day casual leave).

• The system should also check for PL leave application in prefix and suffix to other leaves,

for example when an employee applies for CL from 11.01.2011 to 13.01.2011 and then

applies for PL from 9.01.2011 to 09.01.2011, the system should not allow such

manipulations.

9. Bereavement Leave (BRL): BRL (Absence type no. BRL) can be combined with only leave like

PL (Paternity Leave), EL (Earned Leave), MTL (Maternity Leave), STDL (Study Leave), UAL

(Unauthorized Leave). If employee wants to combine the BRL with another leave type then

system should give a error message “Bereavement Leave cannot be combined with the

entered leave type”


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• BRL should not be allowed either after or before any other leaves like EOL


leave).

• The system should also check for BRL leave application in prefix and suffix to other

leaves, for example when an employee applies for CL from 11.01.2011 to 13.01.2011

and then applies for BRL from 9.01.2011 to 09.01.2011, the system should not allow

such manipulations.

Edit Check 2

An Edit check has to be set for subtype- EOL Extra Ordinary Leave of Infotype 2001. The check

should be set up in such a way that it should not allow the employee to take the EOL more than 12

months in complete service of employee and employee should complete 5 years of service.

Documents

Sap Hcm User Manual Time Management