WHAT?WHAT?

HOW?HOW?

WHY?WHY?

MS Power PointMS Power Point

- is a complete graphics package where you can - is a complete graphics package where you can create overhead slides, speaker’s notes, create overhead slides, speaker’s notes, audience handouts and outline. It gives you audience handouts and outline. It gives you everything you need to produce a everything you need to produce a professional professional looking presentation, text handling, outlining, looking presentation, text handling, outlining, drawing, graphing, clipart and so ondrawing, graphing, clipart and so on. It also . It also offers rich speaker support and powerful wizards offers rich speaker support and powerful wizards to help you create and organize truly effective to help you create and organize truly effective presentation step by step. PowerPoint makes presentation step by step. PowerPoint makes you the presenter, an independent producer of you the presenter, an independent producer of your own high quality presentations.your own high quality presentations.

Starting Microsoft PowerPointStarting Microsoft PowerPoint

There are several ways to start PowerPoint. One There are several ways to start PowerPoint. One way is to use the Start button on the taskbar. way is to use the Start button on the taskbar.

1.1. On the taskbar, click Start.On the taskbar, click Start.The Start menu appears.The Start menu appears.

2.2. On the Start menu, point to All Programs.On the Start menu, point to All Programs.The Programs menu appears, displaying all the The Programs menu appears, displaying all the programs on your hard disk drive, including programs on your hard disk drive, including Microsoft PowerPoint. A portion of the Microsoft PowerPoint. A portion of the Programs menu should look like the illustration Programs menu should look like the illustration on the following page.on the following page.

3.3. Click the Microsoft PowerPoint icon to Click the Microsoft PowerPoint icon to start PowerPoint.start PowerPoint.

Exploring the PowerPoint Window - ElementsExploring the PowerPoint Window - Elements

Slide Work Area

Task Pane

Control Buttons

Slide Layout

Status Bar

Drawing Bar

View Buttons

Miniature Slide/s

Tool Bar

Menu Bar

Title Bar

Title barTitle bar

Displays the name of the program you are Displays the name of the program you are currently using and the currently using and the name of the name of the document you are workingdocument you are working. The title bar . The title bar appears at the top of all Windows appears at the top of all Windows program. program.

Displays a Displays a list of menuslist of menus used to give used to give commands to Word. Clicking on a menu commands to Word. Clicking on a menu name displays a list of commands. name displays a list of commands.

Menu barMenu bar

Toolbars are shortcuts. They contain Toolbars are shortcuts. They contain buttons for the most commonly used buttons for the most commonly used commands and provides quick access to commands and provides quick access to them. The default toolbars are the them. The default toolbars are the Standard and the Formatting Toolbars. Standard and the Formatting Toolbars.

Tool barsTool bars

Slide Work AreaSlide Work Area

This is where you insert and edit text, This is where you insert and edit text, graphics/pictures, movie/s, clip arts, etc.graphics/pictures, movie/s, clip arts, etc.

Control ButtonsControl Buttons

Can be found at the right end of the Title Can be found at the right end of the Title Bar these are Bar these are buttonsbuttons that can be used to that can be used to close, minimize, or change the size of the close, minimize, or change the size of the program window or current document program window or current document window. window.

CloseRestoreMinimizeMaximize

At the right side of the PowerPoint At the right side of the PowerPoint window is the window is the task panetask pane, as shown in , as shown in the illustration on the following page. the illustration on the following page. The task pane displays commands The task pane displays commands and features you use often in working and features you use often in working with presentations. Task panes let you with presentations. Task panes let you work with commands without having to work with commands without having to display menus or use toolbar buttons. display menus or use toolbar buttons. Some task panes display Some task panes display automatically. For example, the New automatically. For example, the New Presentation task pane opens along Presentation task pane opens along with PowerPoint each time the with PowerPoint each time the program starts. Other task panes program starts. Other task panes display in response to a specific display in response to a specific request. For example, when you tell request. For example, when you tell PowerPoint you want to insert a clip PowerPoint you want to insert a clip art picture, the Insert Clip Art task art picture, the Insert Clip Art task pane opens to help you find a picture. pane opens to help you find a picture.

Task PaneTask Pane

View ButtonsView Buttons

The view buttons appear on the bottom-The view buttons appear on the bottom-left of the window and are used to display left of the window and are used to display slides in several different views: normal, slides in several different views: normal, online, slide show, slide sorter, note’s online, slide show, slide sorter, note’s page and outline.page and outline.

Slide showSlide sorter show

Normal

Different Kinds of ViewsDifferent Kinds of ViewsNormal ViewNormal View- you can type, draw, add clip art, insert pictures, and - you can type, draw, add clip art, insert pictures, and

change the look of your text and objects. In normal view, change the look of your text and objects. In normal view, you work on one slide at a time. You can type, change you work on one slide at a time. You can type, change the slide layout, and graphics, draw shapes, and add the slide layout, and graphics, draw shapes, and add artwork and graphics from other applications.artwork and graphics from other applications.

Notes Page ViewNotes Page View- you create speaker’s notes for any or all of the - you create speaker’s notes for any or all of the

slides in your presentation. Each notes page slides in your presentation. Each notes page corresponds to a slide. You can draw or type corresponds to a slide. You can draw or type while in Notes Page view just as you do in Slide while in Notes Page view just as you do in Slide View.View.

Slide Show ViewSlide Show View

- You see your slides as an electronic presentation - You see your slides as an electronic presentation on your computer. Each slide fills the screen. on your computer. Each slide fills the screen. You can see the effect of the transition and You can see the effect of the transition and timing that you set sorter view.timing that you set sorter view.

Slide Sorter ViewSlide Sorter View- you see a miniature of each slide, complete with graphics - you see a miniature of each slide, complete with graphics

and text. Working in Slide Sorter view is like working and text. Working in Slide Sorter view is like working with slides on a light table or spreading out the pages of with slides on a light table or spreading out the pages of a report so you can see them all at once. You’re able to a report so you can see them all at once. You’re able to see how your presentation flows. In slide sorter view, see how your presentation flows. In slide sorter view, you can reorder slides, add transition, set timing for you can reorder slides, add transition, set timing for electronic presentation.electronic presentation.

Outline ViewOutline View- You can display formatted or plain text and show - You can display formatted or plain text and show

titles only or full text in outline view. In outline titles only or full text in outline view. In outline view, you work only with slides titles and main view, you work only with slides titles and main text in the classic outline form. It’s a great way text in the classic outline form. It’s a great way to organize your presentation and quickly to organize your presentation and quickly develop your content.develop your content.

Drawing BarDrawing Bar

Contains the work arts which you want to:Contains the work arts which you want to:- draw shapes, lines, arrowsdraw shapes, lines, arrows- insert clip arts/pictures, word art, diagram or insert clip arts/pictures, word art, diagram or

organizational chart, text boxorganizational chart, text box- change text colorchange text color- add shadow style, 3-d styleadd shadow style, 3-d style

- displays various important information, such as - displays various important information, such as the total number of slides in a presentation, the total number of slides in a presentation, which slide you’re currently working on and the which slide you’re currently working on and the kind of slide design. kind of slide design.

Status BarStatus Bar

Saving your PresentationSaving your Presentation

Saving your presentation for the first time. Saving your presentation for the first time. From the file menu, click Save then the dialog From the file menu, click Save then the dialog box appears to enter your filename and click OK. box appears to enter your filename and click OK. Or you click the Save icon in the Toolbar. If you Or you click the Save icon in the Toolbar. If you want your current save document to save from want your current save document to save from another filename, choose File from the menu, another filename, choose File from the menu, click Save As and the dialog box appears click Save As and the dialog box appears prompting you to give a filename and save to the prompting you to give a filename and save to the default extension.default extension.

Working with a PresentationWorking with a Presentation1. Creating a New Presentation Using a Design Template1. Creating a New Presentation Using a Design Template

You can choose a design template or a blank presentation. A You can choose a design template or a blank presentation. A design design templatetemplate is a presentation with a professionally designed format is a presentation with a professionally designed format and color scheme to which you need only add text. You can use one and color scheme to which you need only add text. You can use one of the design templates that come with PowerPoint, or you can of the design templates that come with PowerPoint, or you can create your own. create your own.

In this exercise, you start a new presentation with a design template.In this exercise, you start a new presentation with a design template.11 If you quit PowerPoint at the end of the last lesson, restart If you quit PowerPoint at the end of the last lesson, restart

PowerPoint now.PowerPoint now.22 On the View menu, click Task Pane, if necessary, to display the On the View menu, click Task Pane, if necessary, to display the

New Presentation task pane. New Presentation task pane. 33 In the New Presentation task pane, click In the New Presentation task pane, click From Design TemplateFrom Design Template..

The The Slide DesignSlide Design task pane appears with a variety of design task pane appears with a variety of design templates listed in alphabetical order. templates listed in alphabetical order.

Click here to view tasks

Click here to view slide design

Click Click Format MenuFormat Menu and click and click Slide DesignSlide Design to view in the task to view in the task pane.pane.

Select as design Template located at the task pane. To select, click on every slide design.

22. Selecting and applying slide layout. Selecting and applying slide layout

In this exercise, you apply a different layout to a slide.In this exercise, you apply a different layout to a slide.

11 In the Slides tab, click slide 4.In the Slides tab, click slide 4.22 On the Format menu, click Slide Layout.On the Format menu, click Slide Layout.

The Slide Layout task pane opens with the current slide layout style The Slide Layout task pane opens with the current slide layout style selected.selected.

33 In the Slide Layout task pane, scroll down until you reach the Text and In the Slide Layout task pane, scroll down until you reach the Text and Content Layouts heading.Content Layouts heading.

44 Under the Text and Content Layouts heading, click the Title, Text, and Under the Text and Content Layouts heading, click the Title, Text, and Content slide layout.Content slide layout.The layout of slide 4 changes. The bulleted list occupies only the left half of The layout of slide 4 changes. The bulleted list occupies only the left half of the screen. A content placeholder occupies the right half. The slide is now the screen. A content placeholder occupies the right half. The slide is now ready for you to insert a table, a chart, a piece of clip art, a picture, a ready for you to insert a table, a chart, a piece of clip art, a picture, a diagram or organization chart, or a media clip diagram or organization chart, or a media clip

55 If necessary, choose to AutoFit the text to the text placeholder. If necessary, choose to AutoFit the text to the text placeholder.66 In the Slide Layout task pane, click the Close box to close the task pane.In the Slide Layout task pane, click the Close box to close the task pane.

Click here to select/apply slide layout

Illustration shows how to select/apply slide layout

3. Entering Text in the Slide Pane3. Entering Text in the Slide Pane

To To add text to a presentation, including titles and subtitles, you can enter text add text to a presentation, including titles and subtitles, you can enter text into either the Slide pane or the Outline tab in Normal view. The Slide pane into either the Slide pane or the Outline tab in Normal view. The Slide pane allows you to enter text on a slide using a visual method, while the Outline allows you to enter text on a slide using a visual method, while the Outline tab allows you to enter text using a content method. The Slide pane tab allows you to enter text using a content method. The Slide pane displaying the Title Slide layout includes two text boxes called displaying the Title Slide layout includes two text boxes called text text placeholdersplaceholders. The upper box is a placeholder for the slide’s title text. The . The upper box is a placeholder for the slide’s title text. The lower box is a placeholder for the slide’s subtitle text. After you enter text lower box is a placeholder for the slide’s subtitle text. After you enter text into a placeholder, the placeholder becomes a into a placeholder, the placeholder becomes a text objecttext object, a box that , a box that contains text in a slide.contains text in a slide.

In this exercise, you title a slide and add a subtitle. In this exercise, you title a slide and add a subtitle. 11 Click the Outline tab if necessary in the Outline/Slides pane.Click the Outline tab if necessary in the Outline/Slides pane.22 In the Slide pane, click the text placeholder In the Slide pane, click the text placeholder Click to add titleClick to add title..

A selection box surrounds the placeholder, indicating that the placeholder is A selection box surrounds the placeholder, indicating that the placeholder is ready for you to enter or edit text. The placeholder text disappears, and a ready for you to enter or edit text. The placeholder text disappears, and a blinking insertion point appears.blinking insertion point appears.If you make a typing error, press Backspace to delete the mistake, and then If you make a typing error, press Backspace to delete the mistake, and then type the correct text. type the correct text.

33 Type your desired text.Type your desired text.Notice that the text appears in the Outline tab at the same time.Notice that the text appears in the Outline tab at the same time.

44 Click the text placeholder Click the text placeholder Click to add subtitleClick to add subtitle..The title object is deselected, and the subtitle object is selected.The title object is deselected, and the subtitle object is selected.

55 Type your text desiredType your text desired and then press Enter.and then press Enter.

Illustration: How to use the text placeholders.

4. Creating a New Slide4. Creating a New Slide

You can quickly and easily add more slides to a presentation in two ways: by clicking You can quickly and easily add more slides to a presentation in two ways: by clicking the the New Slide button on the Formatting toolbarNew Slide button on the Formatting toolbar directly above the task pane or by directly above the task pane or by clicking the clicking the New Slide commandNew Slide command on the Insert menu. When you use either of these on the Insert menu. When you use either of these methods, PowerPoint inserts the new slide into the presentation immediately methods, PowerPoint inserts the new slide into the presentation immediately following the current slide, and the Slide Layout task pane appears with twenty-seven following the current slide, and the Slide Layout task pane appears with twenty-seven predesigned slide layouts, any of which you can apply to your new slide. You select a predesigned slide layouts, any of which you can apply to your new slide. You select a layout by clicking it in the Slide Layout task pane. The layout title for the selected layout by clicking it in the Slide Layout task pane. The layout title for the selected slide layout appears as you roll the mouse over each choice.slide layout appears as you roll the mouse over each choice.

Slide layouts allow you to create slides with specific looks and functions. For Slide layouts allow you to create slides with specific looks and functions. For example, you can choose a layout that displays only a title on a slide, or a layout that example, you can choose a layout that displays only a title on a slide, or a layout that provides placeholders for a title and a graph.provides placeholders for a title and a graph.

In this exercise, you create a new slide and then enter text in it.In this exercise, you create a new slide and then enter text in it.11 On the Formatting toolbar, click the New Slide button.On the Formatting toolbar, click the New Slide button.

If you start typing on an empty slide without first having selected a placeholder, If you start typing on an empty slide without first having selected a placeholder, PowerPoint enters the text into the title object.PowerPoint enters the text into the title object.The Slide Layout task pane appears. PowerPoint adds a new, empty slide after the The Slide Layout task pane appears. PowerPoint adds a new, empty slide after the current slide in the Slide pane and creates a new slide icon in the Outline tab. current slide in the Slide pane and creates a new slide icon in the Outline tab. PowerPoint applies the default Title and Text slide layout (a title and bulleted list) to PowerPoint applies the default Title and Text slide layout (a title and bulleted list) to the new slide. The status bar displays the new slide. The status bar displays Slide 2 of 2Slide 2 of 2..

22 Type your desired text.Type your desired text.Notice that the new slide and the new title appear in the Outline pane when you Notice that the new slide and the new title appear in the Outline pane when you create them in the Slide pane. PowerPoint lets you work directly in the Slide pane and create them in the Slide pane. PowerPoint lets you work directly in the Slide pane and Outline tab to enter your ideas. Outline tab to enter your ideas.

33 Close the Slide Layout task pane.Close the Slide Layout task pane.

Illustration shows how to insert/add a new slide using the Illustration shows how to insert/add a new slide using the Insert menu.Insert menu.

Click here to insert/add new slide

Illustration shows how to insert/add a new slide using the Illustration shows how to insert/add a new slide using the tool bar.tool bar.

Click here to insert/add new slide

5. Inserting Clip art or object5. Inserting Clip art or object

1.1. Go to Insert Menu, and point to Picture then click Go to Insert Menu, and point to Picture then click Clipart. Clipart will be display in the task pane.Clipart. Clipart will be display in the task pane.

2.2. To select clipart, click on the task pane search engine To select clipart, click on the task pane search engine box and type the desired clipart/s.box and type the desired clipart/s.

3.3. Then click Then click GOGO button to search the desired clipart/s. button to search the desired clipart/s.4.4. To insert the clip art/s, just click the selected clipart/s.To insert the clip art/s, just click the selected clipart/s.

Clipart/s will automatically insert in your slide work Clipart/s will automatically insert in your slide work area.area.

Click here to insert/add clip art/s

Illustration shows how to insert/add clip art/s.Illustration shows how to insert/add clip art/s.

Selecting or deselecting an Object or ClipartSelecting or deselecting an Object or Clipart

To select object. Click the visible part of the object with To select object. Click the visible part of the object with the pointer, and you will know that the object was the pointer, and you will know that the object was selected when the resizing handle appears around it.selected when the resizing handle appears around it.To select an object, click the pointer anywhere I the To select an object, click the pointer anywhere I the screen, or hold down the shift key as you click the object. screen, or hold down the shift key as you click the object. And the resizing handles disappear.And the resizing handles disappear.To delete the object, select the object and press the To delete the object, select the object and press the delete key, or go to Edit menu and click clear.delete key, or go to Edit menu and click clear.

Resizing handles

To resize the Object/PictureTo resize the Object/Picture

Click or Select the Object.Click or Select the Object.Click without releasing on one of the resizing handle. Click without releasing on one of the resizing handle. The mouse pointer changes to cross two-headed arrow The mouse pointer changes to cross two-headed arrow pointerpointerDrag the two-headed arrow pointer, and release the Drag the two-headed arrow pointer, and release the mouse.mouse.

6. Setting Slide Transition6. Setting Slide Transition

Open your save presentation, or you could make a new Open your save presentation, or you could make a new presentation.presentation.Click the Click the Slide Show MenuSlide Show Menu and click to choose a slide and click to choose a slideOn the Slide Transition – task pane, select by clicking On the Slide Transition – task pane, select by clicking the Slide Transition effect arrow down and choose from the Slide Transition effect arrow down and choose from a different type of slide transition effects.a different type of slide transition effects.Select the modification of the transition to Select the modification of the transition to speedspeed and and sound.sound.Select the advance slide to: Select the advance slide to: on mouse clickon mouse click or or automatically after automatically after and choose to apply the transition.and choose to apply the transition.

Click here to select transition

Illustration shows how to select slide transition.Illustration shows how to select slide transition.

7. Animate Title text, Subtitle text and Clip art/Pictures7. Animate Title text, Subtitle text and Clip art/Pictures

Open your last presentation.Open your last presentation.Display your slide in Slide view.Display your slide in Slide view.Click the Title text/picture/s/ clipart/s (where you have Click the Title text/picture/s/ clipart/s (where you have typed your name) and the select box will appear. Or typed your name) and the select box will appear. Or highlight the text if the blinking insertion point appear.highlight the text if the blinking insertion point appear.Click the Click the Slide showSlide show menu and point to menu and point to Custom Custom Animation Animation and click to and click to Add EffectAdd Effect buttonbutton-task pane.-task pane.Select Entrance option and click to more effects to Select Entrance option and click to more effects to display the dialog box that shows the entrance effects.display the dialog box that shows the entrance effects.Select your desired effects.Select your desired effects.On the Add Effect button, you can also choose your On the Add Effect button, you can also choose your text text emphasisemphasis, , exiexit and t and motion path motion path effect/s.effect/s.Then click Then click SaveSave button or button or CTRL+SCTRL+S to save the to save the presentation effect/s applied.presentation effect/s applied.

Click here to choose entrance effect/s

Illustration shows how to select text/ clipart/s/ picture/s Illustration shows how to select text/ clipart/s/ picture/s entrance effect/s.entrance effect/s.

Click here to choose emphasis effect/s

Illustration shows how to select text/ clipart/s/ picture/s Illustration shows how to select text/ clipart/s/ picture/s emphasis effect/s.emphasis effect/s.

Click here to choose exit effect/s

Illustration shows how to select text/ clipart/s/ picture/s exit Illustration shows how to select text/ clipart/s/ picture/s exit effect/s.effect/s.

Click here to choose motion path effect/s

Illustration shows how to select text/ clipart/s/ picture/s Illustration shows how to select text/ clipart/s/ picture/s motion path effect/s.motion path effect/s.

8. Viewing your presentation8. Viewing your presentation

There are 3 ways to view your presentation.There are 3 ways to view your presentation.1.1. Click to Slide Show menu and select Click to Slide Show menu and select view view

showshow option. option.2.2. Press Press F5F5 from the function keys. from the function keys.3.3. Or click to the Or click to the slide show buttonslide show button from the view from the view

buttons or press buttons or press SHIFT+F5SHIFT+F5. (Be sure to start . (Be sure to start with slide 1 before clicking the Slide Show with slide 1 before clicking the Slide Show view.)view.)

Click here to choose View Show

Illustration shows the first option to view the presentation.Illustration shows the first option to view the presentation.

F5 Press here to apply View Show

Illustration shows the second option to view the Illustration shows the second option to view the presentation.presentation.

Click here to choose View Show

Illustration shows the third option to view the presentation.Illustration shows the third option to view the presentation.