Microsoft® Office PowerPoint® 2003 Workshop

Module 1

SECTION 1: Introduction to PowerPoint 03

PowerPoint’s menus

View Buttons and Slide Views

The Task Pane

The Formatting Toolbar To Display Other Toolbar

Click the right mouse button on any toolbarC urrently displayed, e.g. on the Formatting t

oolbar. This action will cause a list of all available to

olbars to be displayed.

SECTION 2 : Creating a Presentation

Creating Presentations

Inserting a New Slide •Click on Insert          New Slide. (Ctrl + M) •Move your arrow pointer over layouts or use the scroll bar and choose a slide layout.

OR•Click the New Slide button at the top of the screen •Move your arrow pointer over layouts or use the scroll bar and choose a design layout. •A gray bar appears on the right •Click the down-pointing arrow and choose Insert New Slide.

Inserting comments in a presentation:

In normal view, display the slide you want to add comments to. Select Insert, Comment. Type your comments into the yellow comments box and then click away. Move the comment box to your preferred position on the slide.

Adding Free Form Text

Insert a text box On the Drawing toolbar, click Text Box . Click in your slide where you want to insert t

he text box. Type in the text you wish to appear in the te

xt box. Resize the text box if necessary using the w

hite resizing circles on each side and corner and format your text as appropriate.

Saving a Presentation

SECTION 3: Formatting a Presentation

To select text by paragraph

To change the background formatting

On the Format menu, click Background. Under Background fill, click the arrow on the right of the box, and

then do one of the following: Select a colour from the colour palette that is displayed when the

menu opens

Editing a Bulleted List

Select the text or list whose numbering style you want to change. On the Format menu, click Bullets and Numbering. On the Numbered tab, do any of the following:

Creating a Slide Master If you have a Slide Master, you don't have to format every single slide in a presentation with the same basic design and text.To Create a Slide Master: Start a new presentation or open an existing one. Click on View Master Slide Master. A slide with placeholders appears

Formatting Text

Formatting Text

To Copy and Paste: Select the text you want to copy. Click the copy button on the Standard Toolbar. (Ctrl + C) Move your mouse pointer to the location on the slide where you

want the text to appear. Click the paste button on the Standard Toolbar. (Ctrl +V)

To Cut and Paste: Select the text you want to cut. Click the cut button on the Standard Toolbar. (Ctrl + X ) Move your mouse pointer to the location on the slide where you

want the text to appear. Click the paste button on the Standard Toolbar. (Ctrl +V)

Customizing the Slide Design

Ordering Objects Select the object you wish to move. Right-click the object. Select Order. Select one of the four options from the cascading menu and the object will mov

e to the location you choose:

Bring to Front

Send to Back

Bring Forward

Send Backward

Headers and FootersSelect View, Header and Footer.

SECTION 4 :Drawing Skills

Drawing Skills

The Drawing Toolbar

To format an object using themenu

Formatting objects using thetoolbar

Grouping and Ungrouping Objects To Group Objects: Select the first object with your mouse. Press and hold the Ctrl key on your keyboard. Note: You will have to hold the

Ctrl key until you select all objects you would like to group. Select the second object with your mouse. Continue to select all the objects you would like to group. Release the Ctrl key. Click the Draw menu.

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SECTION 5: Working with ClipArt/Pictures

Inserting Clip Art into a Slide To Insert Clip Art into a Slide:In the Outline view in the left pane, select

the slide in which you want the clip art to appear .

Click the Clip Art button on the Drawing Toolbar .

Inserting Pictures from File

OR

Resizing Pictures and Clip Art

Inserting an AutoShape

SECTION 6: Table

Inserting a table onto an exis ting slide

To view the Tables and Border Toolbar

Choose View from the menu bar, then Toolbars and select the Tables and Borders toolbar.

To add extra table columns Click into your table to the left or right of wh

ere you would like the new column. From the Table button on the Tables

and Borders toolbar,select

or as appropriate.

Same procedure to add rows.

Formatting Tables

SECTION 7: Charts

Inserting a Chart

Importing Data from Excel•Click into the top left cell of the Datasheet. •Select Edit, Import File.•Select the file containing the data.•Click on Open.

SECTION 8: Organization Charts

Inserting a Diagram or Organization Chart

Adding New Boxes

Formatting the Organization Chart

To change box layout

Inserting a Hyperlink

www.google.com

SECTION 9:Transition and Animation Effects

TransitionAdding Transition

Animating Effects

Animating Text/Pictures

Setting Direction and Speed

SECTION 10:Organizing And Delivering Presentations

Using the Set Rehearsed Timings Feature To Rehearse and Save Timings: Select Slide Show Rehearse Timings from the main menu.

The slide show will appear in Slide Show view and a Rehearsal dialog box will appear in the top, left part of the screen.

Click the blue arrow in the Rehearsal dialog box to advance to the next slide. The timer will reset itself.

Inserting Sound Effects To Insert a Sound Effect: Select Insert Movies and Sounds from the main menu. Select the location of the sound clip:

Sound from Clip Organizer Sound from File Play CD Audio Track Record Sound

In this example, select Sound from File. The Insert Sound dialog box will appear.

Locate the sound file on your computer. Select the file. Click OK. The Microsoft Office PowerPoint dialog box will appear

.

Adding Background Music from a CD To Add Background Music from a CD: Select the first slide where you want the music to play. Select Insert Movies and Sounds. Select Play CD Audio Track. The Insert CD Audio dialog box will appear. Verify that you have a CD in the CD drive of your computer. Select the track number to start playing. Select the track number where you want to end.

Packaging a Presentation for CD To Package a Presentation for CD: Select File Package for CD from the main menu. Enter a name for your CD. Click Add Files and follow the instructions to add any extra files to the CD that

you may need. If you link to files outside of your presentation, PowerPoint will automatically add those files.

Click Options.

Online Collaboration

Previewing a Slide Show

Click on the Slide Show button  

Sources http://www.gcflearnfree.org/

http://www.mousetraining.co.uk/

Thanks for attending our Workshop!