Mike Cummins Power point lessons

Local 16 Power Point Local 16 Power Point TrainingTraining

This PP presentation is to be used This PP presentation is to be used to introduce and develop editing to introduce and develop editing

skills in the Power Point program. skills in the Power Point program.

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Know How To LearnKnow How To Learn

This presentation gives you a clue as to how to This presentation gives you a clue as to how to

learn Power Point.learn Power Point.

Working in the program and being directed to Working in the program and being directed to

different areas gives you an introductions of the different areas gives you an introductions of the

basics and main functions.basics and main functions.

Dissection, exploration and hacking are the keys Dissection, exploration and hacking are the keys

to learning any program.to learning any program.

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Know the BasicsKnow the BasicsTake a moment to practice all this even if you know it.Take a moment to practice all this even if you know it.

View; Slide, Outline, Slide Sorter, Note View; Slide, Outline, Slide Sorter, Note

pages, Slide Show.pages, Slide Show. (launch icons at lower left (launch icons at lower left of window)of window)

Esc (escape) Key drops you out of Slide Esc (escape) Key drops you out of Slide

Show.Show.

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The first rule in editing is The first rule in editing is to select or click to select or click onon

what has to be changed.what has to be changed.

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Editing function Keys. Editing function Keys. Ctrl + Ctrl + C,X,V,Z. C,X,V,Z. (copy,cut,paste,undo). (copy,cut,paste,undo).

As well as Formatting Text Tools. As well as Formatting Text Tools. ((BoldBold, , ItalicItalic, , UnderlineUnderline, Shadow, Text Right, Text , Shadow, Text Right, Text Center, Text Left, Bullets, Paragraph Spacing, Center, Text Left, Bullets, Paragraph Spacing, promote/demote)promote/demote)

Use Spell checking.Use Spell checking.

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Saving files to a logical location and not Saving files to a logical location and not over writing original file. over writing original file. (place original files in (place original files in “Original”“Original” folder and edited files in folder and edited files in “Show”“Show” folder and leave them on the folder and leave them on the Operating System Operating System Desk TopDesk Top.).)

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What is a reasonable situation?What is a reasonable situation?

What do you do when you are surrounded by What do you do when you are surrounded by three Doctors and two production assistants and three Doctors and two production assistants and a room full of half interested on lookers?a room full of half interested on lookers?

What do you do if you are asked to edit on a What do you do if you are asked to edit on a laptop computer that has the cursor button or laptop computer that has the cursor button or track pad set to where it is difficult to control?track pad set to where it is difficult to control?

What do you do when you are handed a sheet of What do you do when you are handed a sheet of writing that is illegible and asked to type it in?writing that is illegible and asked to type it in?

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What is a reasonable situation.What is a reasonable situation.Suggestions and tips.Suggestions and tips.

Go through the entire presentation and make Go through the entire presentation and make

editing notes on paper and then go back and do editing notes on paper and then go back and do

the editing.the editing.

Request a standard Keyboard and mouse.Request a standard Keyboard and mouse.

Carrie your own USB/PS2 mouse.Carrie your own USB/PS2 mouse.

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To Hide Slides go into Slide Sorter.To Hide Slides go into Slide Sorter. Select Slide or Shift Select multiple Slides.Select Slide or Shift Select multiple Slides. Go to Slide Show menu select Hide Slide.Go to Slide Show menu select Hide Slide. Note marker next to slide that indicates that it is Note marker next to slide that indicates that it is

hidden and will not be in presentation.hidden and will not be in presentation.

Hiding a SlideHiding a Slide

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To Advance slides while Editing.To Advance slides while Editing.

WindowsWindows Page Up and Page Down keysPage Up and Page Down keys

MacintoshMacintosh Fn. Page Up and Page Down keysFn. Page Up and Page Down keys

To Advance slides while Presenting.To Advance slides while Presenting.

WindowsPage Up and Page Down keysArrow KeysMouse ButtonsSpace Bar (advances)

MacintoshPage Up and Page Down keysArrow KeysMouse ButtonSpace Bar (advances)

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Start EditingStart Editing

On the previous page practice ChangingOn the previous page practice Changing

The font size.The font size. The font style.The font style. The color of the font.The color of the font. The Text background The Text background

fill color.fill color. The Text background The Text background

fill effect.fill effect. Change BulletChange Bullet

The Line size.The Line size. The Line style.The Line style. The line color.The line color. Arrow style.Arrow style. Drop Shadow.Drop Shadow. 3D effect..3D effect.. Text box placement.Text box placement.

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Start Editing ImagesStart Editing Images

On the Title page #1 Select Local 16 On the Title page #1 Select Local 16

Image and practice Changing it’s shape Image and practice Changing it’s shape

and placement.and placement.

On the Title page #1 Select Local 16 On the Title page #1 Select Local 16

Image then copy and paste to next Image then copy and paste to next

page.page.

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Paste image on this page and center it using Rules.Paste image on this page and center it using Rules.

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Insert/Picture/From FileInsert/Picture/From File(your computer) (your computer) or or

Insert/Picture/Clip Art, image on this page and center it Insert/Picture/Clip Art, image on this page and center it

using Rules.using Rules.

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From the menu View/Master; Slide Master, Title Master, From the menu View/Master; Slide Master, Title Master,

Handout Master and Notes Master.Handout Master and Notes Master.

Slide Master is where you edit Header, Footer, Page Slide Master is where you edit Header, Footer, Page

Number, Background and would place an image that Number, Background and would place an image that

would be seen on every page.would be seen on every page. (such as animation strip (such as animation strip

under title)under title)

Handout Master is where you set the Handout Master is where you set the PrintingPrinting Format. Format.

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Editing TablesEditing TablesSelect this Table and change its contents and then change the style.Select this Table and change its contents and then change the style.

Cables 1999 2000 2001XLR 50 40 30

VGA 55 44 33

BNC 54 43 32RGB 45 54 45

Power 36 27 39

REX 15 20 25

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This is the same information This is the same information that is in the tablethat is in the table

0

10

20

30

40

50

60

1999 2000 2001

XLR

VGA

BNC

RGB

Power

REX

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Editing a GraphEditing a GraphOn previous page select graph and enter graph editing.On previous page select graph and enter graph editing.

Change information in spread sheet.Change information in spread sheet. Change style of graph.Change style of graph. Change by column and by row.Change by column and by row. Change size of graph.Change size of graph. Change line size and color.Change line size and color. Change vertical column line size and color.Change vertical column line size and color. Change horizontal row line size and color.Change horizontal row line size and color.

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Editing a GraphEditing a GraphOn previous Graph page select graph and enter graph editing.On previous Graph page select graph and enter graph editing.

Change “Ledger”; font style, size, color, etc.Change “Ledger”; font style, size, color, etc. Change style of graph then make Change style of graph then make

adjustments so that it looks appropriate.adjustments so that it looks appropriate. Change graph lines and points or bars or pie Change graph lines and points or bars or pie

segments; style, size, color, etc..segments; style, size, color, etc.. Insert small text box with supplemental Insert small text box with supplemental

information on top of graph.information on top of graph.

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Editing AnimationEditing AnimationSlide Show / Custom AnimationSlide Show / Custom Animation

This line enters on first click.This line enters on first click. Then this line enters on second. Then this line enters on second.

This line enters on third click.This line enters on third click. And they are programmed to enter And they are programmed to enter

automatically.automatically.

Change this with Slide Show / Custom Animation menu.Change this with Slide Show / Custom Animation menu.

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This is a Chart PageThis is a Chart PageOpen it and enter your own data.Open it and enter your own data.

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Projection IssuesProjection Issues

Font size should be as big as possible.Font size should be as big as possible. Never use a font less then 20pts.Never use a font less then 20pts. Do not have too much information on a Do not have too much information on a

page.page. Use a color that contrasts with Use a color that contrasts with

background.background.

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Use a Background that dose not have Use a Background that dose not have black in upper left hand corner. black in upper left hand corner. ( This is a ( This is a sync issue for the projectors)sync issue for the projectors)

Never use a pattern fill. Never use a pattern fill. (morrieing)(morrieing)

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In the Next set of slides, the text is too In the Next set of slides, the text is too small and the color dose not contrast small and the color dose not contrast enough for projection but looks good on enough for projection but looks good on the monitor.the monitor.

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Key ShortcutsKey Shortcuts

Activity Shortcut KeysActivity Shortcut Keys Insert a new slideInsert a new slide CTRL+MCTRL+M Switch to the next pane (clockwise) Switch to the next pane (clockwise) F6F6 Switch to the previous paneSwitch to the previous pane (counterclockwise)(counterclockwise) SHIFT+F6SHIFT+F6 Make a duplicate of the current slideMake a duplicate of the current slide CTRL+DCTRL+D Start a slide showStart a slide show F5F5 Promote a paragraphPromote a paragraph ALT+SHIFT+LEFT ARROWALT+SHIFT+LEFT ARROW Demote a paragraphDemote a paragraph ALT+SHIFT+RIGHT ARROWALT+SHIFT+RIGHT ARROW Apply subscript formattingApply subscript formatting CTRL+EQUAL SIGN (=)CTRL+EQUAL SIGN (=) Apply superscript formattingApply superscript formatting CTRL+PLUS SIGN (+)CTRL+PLUS SIGN (+) Open the Font dialog boxOpen the Font dialog box CTRL+TCTRL+T Repeat your last actionRepeat your last action F4 or CTRL+YF4 or CTRL+Y FindFind CTRL+F CTRL+F

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Key ShortcutsKey ShortcutsActivity Shortcut KeysActivity Shortcut Keys View guidesView guides CTRL+GCTRL+G Delete a wordDelete a word CTRL+BACKSPACECTRL+BACKSPACE CapitalizeCapitalize SHIFT+F3SHIFT+F3 Bold Bold CTRL+BCTRL+B ItalicizeItalicize CTRL+ICTRL+I Insert a hyperlinkInsert a hyperlink CTRL+KCTRL+K Select allSelect all CTRL+ACTRL+A CopyCopy CTRL+CCTRL+C PastePaste CTRL+VCTRL+V UndoUndo CTRL+ZCTRL+Z SaveSave CTRL+SCTRL+S PrintPrint CTRL+PCTRL+P OpenOpen CTRL+OCTRL+O

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To really learn a ProgramTo really learn a ProgramYou have to build something with it.You have to build something with it.

The challenge is to build a 15-20 page Power Point The challenge is to build a 15-20 page Power Point Presentation about something that you know, like Electrics, Presentation about something that you know, like Electrics, Carpentry, AV,and subdivisions of “Distro, Movie Distro, Stage Carpentry, AV,and subdivisions of “Distro, Movie Distro, Stage Lighting, Movie Lighting,ETC board Operation, Movie Carpentry, Lighting, Movie Lighting,ETC board Operation, Movie Carpentry, Projection, Audio, Video, Rigging, etc. Stick to basic Projection, Audio, Video, Rigging, etc. Stick to basic understandings.understandings.

These can be down loads from the local16.org website and be These can be down loads from the local16.org website and be used as on-line training for stagehands.used as on-line training for stagehands.

Use this Master Slide and Arial as a Use this Master Slide and Arial as a red red font. Continuity will font. Continuity will build a good website and training program. Theses slides will build a good website and training program. Theses slides will also project well.also project well.

Technology

Mike Cummins Power point lessons