Integrated Management Framework

IntroductionWhat is PAS 99Examples of Integrated Management SystemsAuditing IMSBenefits & BarriersWhat the Certification Bodies dont mention

What is PAS 99Specification issued by BSIRecognised by Certification BodiesFramework by which you can manage all elements of your businessISO 9001ISO 14001OHSAS 18001Sector Standards: ISO/TS 16949, ISO 13485 etcSpecialist Standards: Organic Food, Fair Trade, Lexel, Sarbanes Oxley

Principles of PAS 99Based on ISO 14001 structurePDCA Cycle to support systematic managementRisk Based StandardHelps is you really know your processes!Process identification with inputs & outputs are essential

Structure of PAS 996 common requirements:

Policy Planning Implementation & Operation Performance Assessment Improvement Management Review

The Specification

Practical Examples of Key Areas

Risk Based Approach4.3.1 Evaluation of Aspects & Impacts : evaluate the significant business issues & the associated risk

Quality: Preventive Action?Automotive: FMEAFood: HACCPMedical Devices: Product Risk AssessmentEnvironmental: Aspects & ImpactsOH&S: Risk Assessment, HAZOPCorporate Governance: Corporate Risk

Goal: Establish a common frame work to identify, evaluate and control business risks of any type.

Legal & Other Requirements4.3.2 Identification of legal & other requirements

Environmental: licences, waste, water, WEE etcOH&S: HASAW, Manual Handling, PUWER, ConsultationHuman Resource: Working time directive, equality, disability etcData Protection: Do you hold customer information?Products: CE Marking, design requirementsImport/Export: Legal requirements, product specificsSoftware: Are you licensed correctly?Corporate Governance: New companies act & director liability

Goal: Legal compliance (and keep the Managing Director out of court).

Achieving Compliance

System Linkages

Documenting Working Procedures4.4.1 Operational Control - for example machine maintenance:

OH&S: Wear your PPE, Use the permit to work, isolate the machineProduct: Ensure machine is cleaned, set up for quality critical to quality parametersEnvironmental: Dont throw the oil down the drain etc.

Goal: One stop shop document for each process and task.

Core Systems4.4.3: Documentation requirements, 4.5.4: Handling non conformities, 4.6.2: Corrective & preventive action

Control of documents & dataControl of recordsControl of non conformitiesCAPA

Goal: Common procedures for these systems and clear priority on CAPA for the business as a whole

Management Responsibilities4.2: Policy, 4.3.4: Objectives, 4.7 Management Review

One policyCommon (non conflicting) objectivesOne Management Review of the business

Goal: Common vision, goals and priorities for the business as a whole

IMS Audit4.5.2: Internal Audit

Saves timeMust focus on processes (not system elements)Use auditors & specialists to achieve competencyCarefully define the scope of the audit & criteria

Goal: Common vision, goals and priorities for the business as a whole

A Turtle Process Map

Some Barriers to IntegrationPerception: Can a good Environmental/Quality/H&S Manager cut it running an IMS?Fear: Is this a cleaver way to right size the organisation?Too Hard: Sound fantastic Mike but

Lack of Control:Nice try Mike but Ive just spent the last 5 years trying to get everyone to follow the Q/E/H&S procedures we need to maintain the focus not dilute it!

Implementing an IMSWrite a policy for the IMSDefine the system write a well structured manual to act as your instruction bookMake sure you have well developed process understandingInstall common system elements

Benefits of an IMSEncourages risk management across the businessGives a competitive edge more holistic approach to business managementStakeholder satisfaction systemic approach to risk, governance across the businessCommon goals across the business

You should not integrate to save a few on Certifications costs!

What the Certification Bodies didnt tell you!Still need to be certified 3 times (i.e. ISO 9001, ISO 14001 & OHSAS 18001)

Probably will not make any kind of cost saving

Not all auditors are multi skilled (you may get 2-3 auditors) Are all auditors competent to audit your business?

So in conclusionPAS 99 Simple framework to useGenuinely drives a risk based approach to managementSimplifies systemsCan lead to internal savings

But

Translate your systemEnsure common processesEnsure correct competencies are sustained

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