NIT - Solar Power Plant

7/28/2019 NIT - Solar Power Plant

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No. KIOCL/BD/ Solar/431 20 April 2013

NOTICE INVITING TENDER(NIT)

(LAST DATE OF SUBMISSION: 20 May 2013, 3.00 PM)

Dear Sir,

PREPARATION OF DETAILED PROJECT REPORT (DPR)AND REQUEST

FOR PROPOSAL (RFP)FOR SETTING UP OF PV SOLAR POWER PLANT

IN ANANTAPUR DIST. OF ANDHRA PRADESH

In response to the subject NIT, we request for bids from interested agencies

fulfilling the eligibility criteria stipulated for the PREPARATION OF DETAILED

PROJECT REPORT (DPR) AND REQUEST FOR PROPOSAL(RFP) FOR

SETTING UP OF PV SOLAR POWER PLANT WITH INSTALLED CAPACITY OF

25 MW IN ANANTAPUR DISTRICT, ANDHRA PRADESH.

1. SCOPE OF WORK

Detailed Scope of Work shall be as under but not limited to

(a) Preparation of Detailed Project Report and Request for Proposal

including selection of latest cost effective technology and suitable design &

engineering for setting up of 25 MW (1X25 MW) PV Solar Power Plant inAnantapur district of Andhra Pradesh.

(b) Furnishing details on System Design and Technical Specifications:

Type of solar cell, technology, arrangement / facility, layout of the array and

plant layout, comparison of different type of accessories and

recommendations, area requirement and layout.

(c) Furnishing Specifications and relevant Standards (Indian and

international).

(d) Preparation of detailed solar radiation assessment for Anantapur dist

and projection for power generation.

(e) Listing and detailed deliberation on Operating norms, Control

systems, Scheme for best power evacuation option and also Schematic

diagram for power evacuation, back up arrangement.

(f) Listing of statutory approvals required and deliberating on the

detailed procedures for obtaining the same and Regulations (State &


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Central) / suggesting other options available for distribution of power and

making recommendations.

(g) Furnishing details for submitting application for Renewable Energy

Certificate (REC) Registration of Solar Power Project to AP Nodal Agency

(NEDCAP).

(h) Preparation of financial analysis including projected profit and loss

and cash flow statements, break-even analysis, payback period and internal

rate of return for a period of ten (10) years operation of the plant.

(i) Calculation of levellised tariff for 25 years based on the estimated cost

of the project including Interest during construction (IDC), miscellaneous

charges and the guidelines released by Central Electricity Regulatory

Commission (CERC) for determination of tariff for Solar PV projects.

(j) Listing details of Incentives available for the project from Central and

State Govt.

(k) Providing detailed Recommendations for Clean Development

Mechanism (CDM) benefits and consideration of the same in the DPR.

(l) Listing of details of equipment suppliers for the plant, Materials and

procurement process.

(m) Furnishing details of Water and power requirement for the project

activities.

(n) Furnishing details ofEfficiency and Plant Load Factor (PLF), overload

capacity etc, Life of the project, maintenance schedule with major O & M

activities.

(o) Preparation of road map / action plan for implementation of the

project from step one till commissioning and commencing distribution of

generated power.

(p) Preparation of time schedule bar chart.

(q) Preparation of RFP (Request for Proposal) which also to include under

the scope of Plant equipment supplier to undertake liaison with various

statutory authorities and other agencies for facilitating commissioning of the

PV Solar Plant on turnkey basis and distribution of generated power, besides

extending AMC services till the specified period.

(r) Evaluation of offers (to arrive at L1 bidder) received from Plantequipment suppliers based on RFP floated.


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(r) Any other relevant information.

2. PRE-QUALIFICATION CRITERIA

The bidder who is submitting the tender document shall fulfill the following

pre-qualification and should furnish documentary evidence for the same.

(a) The bidder should have average annual financial turnover of at least

`30 Lakhs (Rupees Thirty Lakhs) from consultancy services only during the

last 03 financial years ending 31st March 2012.

Note: Audited Profit & Loss account and Balance sheet for past three

completed financial years ending 31 March 2012 should be furnished clearly

depicting the turnover from consultancy service.

(b) The bidder should have completed at least 01 Similar Project

Consultancy Services for preparation DPR & RFP of minimum 25 Mw in the

last 03 financial years ending 31st March 2012.

OR

(c) The bidder should have completed at least 02 similar Project

Consultancy Services for preparation DPR & RFP of minimum 10 Mw each in

the last 03 financial years ending 31st March 2012.

Note:

i. The works completion certificates along with work orders should be

furnished and the details should be given as per following proforma:

Sl.No. Description of the

work carried out

by the agency

Name and

address of

the client

Value of the

work order

(In Indian `)

Period of the work

order and date of

completion

ii. Similar project means Preparation of Detailed Project Report and RFP

document for setting up of PV Solar Project of minimum 10/25 Mw capacities

as per respective clauses above.

iii. The offer of the bidders who do not qualify the above conditions

and who do not furnish the documents shall not be considered.


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(d) KIOCL reserves the right to seek more information / clarifications /

details / documents from the bidders in order to assess the capacity of the

bidders to undertake the tendered assignments.

3. DELIVERABLE OF DOCUMENTS

Bidder shall prepare reports in English language and in metric system.

Bidder will submit various reports, documents prepared by him in number

of copies mentioned as under:

(a) Draft Report: 05 copies as draft + 1 soft copy

(b) Final Report: 05 copies as final +1 soft copy.

(c) Making presentations of draft report and final report to KIOCL at

Corporate office, Bangalore to KIOCL Management / KIOCL Board, as

required.

(d) Draft RFP: 03 Copies + 1 Soft Copy

(e) Final RFP: 03 Copies + 1 Soft Copy

4. TIME SCHEDULE

(a) Three (03) Weeks for data collection, preparation & submission of

draft report from the date of issue of Work Order.

(b) One (01) Week for KIOCL to furnish comments.

(c) One (01) Week for submission of final report on receipt of comments

from KIOCL.

(d) One (01) Week for KIOCL to furnish comments on the draft RFP.

(e) One (01) Week upon receipt of comments from KIOCL on the draft for

submission of final RFP.

5. TERMS OF PAYMENTS

(a) 10% of the lump sum fee is payable on detailed discussions /

presentation on draft report at KIOCLs Corporate Office, Bangalore and

obtaining consent for preparation of final report by KIOCL.


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(b) 20% of lump sum fee is payable on submission of the final report

along with soft copies and presentation to be made to KIOCLs Corporate

Office, Bangalore on the final report. Also presentation to KIOCLs Board of

Directors at the venue where the Board meeting takes place (generally

meetings are held at Bangalore or New Delhi). The suggestions, if any,made by Board will also be required to be incorporated and the DPR

amended and resubmitted.

(c) 10% of the lumpsum fee is payable upon submission of the draft RFP.

(d) 20% of lumpsum fee is payable after discussions with KIOCL on draft

RFP and obtaining consent for preparation of Final RFP.

(e) 40% of lumpsum fee is payable upon completion of evaluation of

offers received in response to RFP and submission of final recommendationto KIOCL.

6. PRICES

(a) Price quoted shall be lump sum inclusive of all expenses towards the

scope in complete, including applicable taxes & duties, expenses towards

site visits and visit to KIOCLs Corporate Office at Bangalore, to and fro travel

expenses, boarding, lodging and local travel etc. except the service tax and

cess which will be reimbursed by KIOCL along with each invoice.

(b) The quoted price shall be firm and binding without any escalation

whatsoever till completion of works in all respects.

(c) Income tax as per prevailing rate shall be deducted from each invoice

and the TDS certificate will be issued by KIOCL Limited at the end of the

financial year.

(d) Prices shall be filled in the Price Schedule at Annexure-III B with ball

pen ink. There shall not be any corrections or over writing. Please ensure

that the column where price needs to be mentioned is filled up.

(e) Price schedule shall be signed and shall not contain any

alterations/conditions/notes whatsoever.

(f) All amounts would be payable to Bidder electronically through RTGS /

NEFT only and Bidders are requested to provide Account No., Bank details

and other information in this regard.


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(g) Any variation in govt. taxes, statutory levies, & duties imposed after

the date of submission of offer will be paid /recovered by KIOCL as the case

may be, only during the tenure of contract, depending upon the nature of

levies and enabling clauses to pay / recover the same from the concerned

party.

7. PENALTY

(a) In the event of failure to complete the work or the component part of

the work within the stipulated completion date or the component milestone

stipulated in the Work Order, Agency shall pay to KIOCL, as penalty for such

default (unless extension of time is granted by KIOCL) as below which lapse

between the date of completion as prescribed in the order and the actual

date of completion of the work. The amounts shall be determined on the

basis of percentages of the proportioned value as specified herein.

(i) Delay for first 20 days 0.1 % per day.

(ii) Delay beyond first 20 days 0.15 % per day.

Subject to a maximum of 5% of the total work order value.

(b) KIOCL reserves the right to waive the Penalty Clause either in part orin full at its sole discretion.

8. VALIDITY OF THE BID

(a) Bidder shall keep the bid valid for a period of not less than 180 days

from the date of opening of PART- I (TECHNOCOMMERCIAL OFFER).

(b) If due to any reason the bid could not be finalized within the validity

period of the bid, in such case, the bidder will be advised to extend thevalidity of the bids for a suitable period. If the bidder does not extend the

validity of the bids for required period, the bids will not be considered

further.

9. TENDER DOCUMENT FEE AND EARNEST MONEY DEPOSIT

(a) In this Notice Inviting Tender (NIT), Tender Document/Participation

Fee is not envisaged.


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(b) The Bid shall be accompanied with Earnest Money Deposit (EMD) of

` 10,000/- (Rupees Ten Thousand only) in the form of Demand draft in favour

of KIOCL LIMITED payable at Bangalore. Bids not accompanied with EMD

are liable for rejection.

(c) EMD will be returned to the unsuccessful Bidders without any interest

after the award of the work to Successful Bidder. For the Successful Bidder

the EMD amount will be returned on completion of Work without any

interest.

10. BRIEF DESCRIPTION OF THE SELECTION PROCESS

(a) The Bidder shall submit the bid in two parts as:

PART I

TECHNICAL AND COMMERCIAL DOCUMENTS:

(i) Letter of Undertaking in the format as at ANNEXURE I.

(ii) Bidders Profile as at ANNEXURE II.

(iii) Signed copy of Price Bid (without Price Quotes mentioned) as at

ANNEXURE III-A.

(iv) Power of Attorney.

(v) EMD as per clause 9 (b) above.

(vi) On-line bidding-cum-e-Reverse auction procedure as per

ANNEXURE-IV.

PART II

PRICE BID:

As per ANNEXURE III-B.

(b) The bid shall be submitted by the Bidder in the manner as described

below:

(i) First sealed envelope shall contain one full set of NIT document

along with document as prescribed at clause 10 (a) PART I, dulysigned by authorized signatory with official seal on all pages. This


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envelope shall be super-scribed as TECHNICAL AND

COMMERCIAL DOCUMENTS PART I PREPARATION OF

DETAILED PROJECT REPORT (DPR) and RFP FOR SETTING UP

OF PV SOLAR POWER PLANT WITH INSTALLED CAPACITY OF

25 MW IN ANANTAPUR DISTRICT, ANDHRA PRADESH.

(ii) Second sealed envelope shall contain Price Bid as per ANNEXURE

III-B, duly signed by authorized signatory with official seal on all pages

without any correction(s)/modification(s) and overwriting and super-

scribed as PRICE BID PART II PREPARATION OF DETAILED

PROJECT REPORT (DPR) and RFP FOR SETTING UP OF PV SOLAR

POWER PLANT WITH INSTALLED CAPACITY OF 25 MW IN

ANANTAPUR DISTRICT, ANDHRA PRADESH.

(iii) Both the above envelopes should be kept in one single cover andsealed and super-scribed as CONFIDENTIAL PREPARATION

DETAILED PROJECT REPORT (DPR) and RFP FOR SETTING UP OF

PV SOLAR POWER PLANT WITH INSTALLED CAPACITY OF 25 MW

IN ANANTAPUR DISTRICT, ANDHRA PRADESH and addressed to:

GENERAL MANAGER (BUSINESS DEVELOPMENT & PROJECTS)

KIOCL LIMITED

II BLOCK, KORAMANGALA

BANGALORE 560 034

KARNATAKA, INDIA

(c) Last date for submission of the Bid in complete is 20 May 2013.

11. PRE BID MEETING

A Pre-Bid Meeting will be scheduled at 3.00 PM on 03 May 2013 at the Office

of GENERAL MANAGER (BD & Project), KIOCL LIMITED, II BLOCK,

KORAMANGALA, BANGALORE 560 034 KARNATAKA, INDIA to clarify the

queries of Bidders, if any. The clarifications, if any, to the NIT, arising out of the

Pre-Bid meeting, will be communicated to all the Bidders. Bidders intending to

attend Pre-Bid Meeting shall inform along with queries to the e-Mail

[email protected] least 04 days prior to the meeting date.

12. SIGNING AUTHORITY

A person signing the bid or any documents forming part thereof on behalf of

the Bidder shall be deemed to warrant that he has the requisite authority to

sign such document. A Copy of power of attorney for the authorized

signatory for signing of bid shall be submitted along with proposal. If,
mailto:[email protected]:[email protected]:[email protected]


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subsequently it is revealed that the person so signing has no authority to do

so, KIOCL may, without prejudice to any other civil and criminal remedies,

cancel the contract and hold the signatory liable for all costs and damages.

13. FORCE MAJEURE

Any delay, in or failure of performance of the Contract by Bidder or KIOCL

shall not constitute defaults by such party or give rise to any claim for

damages against it, if and to the extent such delay or failure of performance

is caused by acts of God, acts of war or hostilities, acts or omissions of

Government, invasion, revolution, civil commotion, blockade, embargo,

sabotage, fires, severe earth quakes, typhoons, cyclones, lightning, plague,

epidemic or other act, omission or circumstances, which are beyond the

reasonable control of the parties affected which they could not have

reasonably foreseen and guarded against which by exercise of reasonable

care and diligence, they are unable to prevent (herein after referred to as

Force Majeure). KIOCL shall be the sole judge to decide and the decision is

final and binding. Monsoon season is not considered a Force Majeure.

14. SECRECY

Both the Bidder and KIOCL undertake that they shall hold in confidence one

Part to the other directly or indirectly in connection with the report. All

information gathered there from and therein shall not be disclosed to any

third party.

15. TERMINATION AND SHORT CLOSING OF WORK ORDER

(a) KIOCL reserves the right to cancel the tendering process at any stage

at its discretion without assigning any reasons.

(b) Conditional bids will be rejected without assigning any reasons

thereof.

(c) Under exceptional circumstances KIOCL reserves the right to

terminate the order/contract either in whole or portion thereof without

assigning any reason whatsoever. In such cases, KIOCL will be

compensating for the services carried out till the date of cancellation as per

mutually agreed terms.


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(d) In case the contract is short closed by the company for reasons not

attributable to the consultant; the company shall pay 40 % (forty percent) of

payment only for the immediate next milestone under payment terms.

16. CONFIDENTIALITY

All the information, in any form, provided by KIOCL to the Agency in

connection with the assignment, shall be kept Strictly Confidential by the

Consultant.

17. BIDDERS RESPONSIBILITIES

Bidder shall perform the contract with such level of standards of care

as normally and customarily exercised by professional consultants. KIOCL

requires that the Bidder provides professional, objective, and impartial

advice and at all times hold KIOCLs interests paramount, avoid conflicts with

other assignments or its own interests and act without any consideration for

future work. The Bidder hereby represents and warrants that the advice,

assistance, information or material provided by them shall be correct, true,

justified, realistic, without any motive and not inflated. Bidder hereby

represents and warrants that after entering into contract it shall not take or

fail to take any action in an investment banking capacity which would affect

the performance of its duties and obligations under this contract or may

cause a conflict of interest to the transaction. The Bidder shall be liable forany loss to KIOCL in case of any breach of above representation.

18. ACCEPTANCE OF TERMS AND CONDITIONS

Bidder is requested to submit one full set of signed and stamped

affixed copy of this NIT including all Annexures, along with bid, as a token of

acceptance of all terms and conditions of this NIT. Submission of the bid by

Bidder will be deemed as agreeing to all the terms & conditions of KIOCL

including payment terms specified herein.

19. The tender is also subject to the VERY IMPORTANT NOTE (VIN) in thefollowing

VERY IMPORTANT NOTE (VIN)

a) First stage: Receipt of complete bidding documents and Evaluation ofTechno Commercial Bids:

i) Issue of Enquiry: by KIOCLii) Receipt of quotation in Two Bid systemby KIOCL directly from


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bidders, i.e. Techno-Commercial and Price Bid in two separate sealedcovers.

iii) The Techno-Commercially qualified bidders will be allowed toparticipate in the online bidding cum reverse auction process to beheld by the service provider appointed by KIOCL.

b) Second stage : Online bidding cum Reverse auction

All techno-commercially acceptable bidders, those, who have accepted

business rules provided by our service provider would be required to

participate in the online bidding cum e-reverse auction, on a date and time

to be intimated by service provider.

After the online bidding cum reverse auction, KIOCL will collect final pricebid comparative statement from service provider.

c) Third stage : Composite price comparative statementAfter the receipt of the price comparative statement from the serviceprovider, the sealed price bids of all the techno- commercially acceptabletenders received along with the techno-commercial offers will be openedand a composite price comparative statement shall be made (i.e. price bidssubmitted in sealed covers & online bid cum e-reverse auction pricescomparative statement received through service provider) of all the tenders.Placement of order shall be considered on the L-1 price so arrived.

d) In case of L-1 price discovered through e-reverse auction and L-1

price found on opening of sealed price bid, being same, between two

different parties, KIOCL Limited shall place the order on the bidder whose

L-1 price has been discovered through e-reverse auction.

e) If no bid is received within the specified time & duration of the online

bidding cum reverse auction, then KIOCL at its discretion may scrap the

online bidding cum reverse auction process and open only sealed price bids

of the techno-commercially qualified bids. Accordingly Contract will be

finalized on L-1 basis.

20. AWARD OF WORK, CONTRACT AGREEMENT AND

COMMENCEMENT OF WORK

(a) KIOCL will issue the Two (02) Original copies of Work Order to

successful Bidder and Successful Bidder will sign and seal all the pages of

One (01) copy of the Work Order as a token of unconditional acceptance and

return that copy to KIOCL within a week of the receipt of Work Order.

(b) The NIT including all enclosures and other correspondences between

KIOCL and the Bidder including Work Order shall be treated as an

agreement between KIOCL and the Bidder for this work. No separate


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agreement will be executed. Effective date of contract shall be from the date

of issue of Work Order/Letter of Intent.

(c) The successful bidder immediately on receipt of Work Order/Letter of

Intent shall commence the work.

21. ACCEPTANCE OF TERMS AND CONDITIONS

Bidder is requested to submit one full set of signed and stampedaffixed copy of this NIT including all Annexures, along with bid, as a token ofacceptance of all terms and conditions of this NIT. Submission of the bid byBidder will be deemed as agreeing to all the terms & conditions of KIOCLincluding payment terms specified herein.

22. GOVERNING LAW AND ARBITRATION

(a) Bidder will be governed by the substantive laws of India, without

giving effect to any choice of law/ rules that may require the application of

the laws of another jurisdiction.

(b) Any disputes or difference which may arise between KIOCL and

Bidder in connection with this contract shall be to the extent possible settled

amicably between the parties. In the event such dispute or difference is not

resolved within 30 days any dispute or difference whatsoever arising

between the parties out of this contract or the breach thereof shall be settled

by arbitration in accordance with the Rules of Arbitration of the Indian

Council of Arbitration and the Award made in pursuance thereof shall be

binding on the parties.

23. FRAUD PREVENTION POLICY

Every one may take note that a Fraud Prevention Policy is being followed

by KIOCL, which provides a system for prevention/detection/reporting of

any fraud. It also forbids everyone from involvement in any fraudulent

activity and that where any fraudulent activity is suspected by anyone, the

matter must be reported to the `Nodal Officer` (Chief Vigilance Officer) as

soon as he / she comes to know of any fraud or suspected fraud. KIOCL

requires that Bidder under this contract observe the highest standard of

ethics during the execution of this contract.

24. All other general terms & conditions governing this contract shall be as per

General Terms of contract of KIOCL Ltd. (Ref: KIOCL Web sitewww.kioclltd.in)
http://www.kioclltd.in/http://www.kioclltd.in/http://www.kioclltd.in/http://www.kioclltd.in/


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25. SCHEDULE OF SELECTION PROCESS

EVENT DESCRIPTION DATE

a. Pre-Bid Meeting [3.00PM on 03 May 2013]

b. Submission of Bid [3.00 PM on or before 20 May 2013]

c. Opening of Technical bids [3.30PM on 20 May 2013]

d. Online bidding and [will be intimated later]

e-reverse auction

e. Opening of price bids [After the Online bidding ande-reverse auction]

26. No Bidder shall submit more than one offer for the Consultancy.

27. List of ANNEXUREs to be enclosed with the bid:

a. ANNEXURE I : LETTER OF UNDERTAKING

b. ANNEXURE II : BIDDERS PROFILE

c. ANNEXURE III-A : FORMAT FOR BLANK PRICE BID (un priced bid)

d. ANNEXURE III-B : PRICE BID

e. ANNEXURE-IV : ON LINE BIDDING CUM E-REVERSE AUCTIONPROCEDURE

28. DISCLAIMER

The information contained in this NIT or subsequently provided to Bidders,

whether verbally or in documentary or any other form by or on behalf of

KIOCL or any of its employees or advisers, is provided to Bidders on the

terms and conditions set out in this NIT and such other terms and conditions

subject to which such information is provided. This NIT is not an agreement

or an offer by KIOCL to the prospective Bidders or any other person. Thepurpose of this NIT is to provide interested parties with information that may

be useful to them in the formulation of their offer pursuant to this NIT. This

NIT includes statements, which reflect various assumptions and assessments

arrived at by KIOCL in relation to the consultancy. Such assumptions,

assessments and statements do not purport to contain all the information that

each Bidder may require. This NIT may not be appropriate for all persons,

and it is not possible for KIOCL, its employees or advisers to consider the

objectives, technical expertise and particular needs of each party who reads

or uses this NIT.


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KIOCL accepts no responsibility for the accuracy or otherwise for any

interpretation or opinion on the law expressed herein. KIOCL, its employees

and advisers make no representation or warranty and shall have no liability

to any person including any Bidder under any law, statute, rules or

regulations or tort, principles of restitution or unjust enrichment or otherwisefor any loss, damages, cost or expense which may arise from or be incurred

or suffered on account of anything contained in this NIT or otherwise,

including the accuracy, adequacy, correctness, reliability or completeness

of the NIT and any assessment, assumption, statement or information

contained therein or deemed to form part of this NIT or arising in any way in

this Selection Process. KIOCL also accepts no liability of any nature whether

resulting from negligence or otherwise however caused arising from

reliance of any Bidder upon the statements contained in this NIT. KIOCL may

in its absolute discretion, but without being under any obligation to do so,

update, amend or supplement the information, assessment or assumption

contained in this NIT. The issue of this NIT does not imply that KIOCL is

bound to select a Consultant or to appoint the Selected Bidder, as the case

may be, for the Consultancy and KIOCL reserves the right to reject all or any

of the proposals without assigning any reasons whatsoever. The Bidder shall

bear all its costs associated with or relating to the preparation and

submission of its offer including but not limited to expenses associated with

any demonstrations or presentations which may be required by KIOCL or

any other costs incurred in connection with or Result relating to its offer. All

such costs and expenses will remain with the Bidder and KIOCL shall not be

liable in any manner whatsoever for the same or for any other costs or other

expenses incurred by the Bidder in preparation or submission of the offer,

regardless of the conduct or outcome of the Selection Process.

Yours faithfully,

For KIOCL Limited,

(TNT Gangarao)

General Manager (Business Development & Projects)

Mobile: +919880597562

Email:[email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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ANNEXUREI

(To be submitted in Bidders letter head)

LETTER OF UNDERTAKING

To,

The General Manager (BD & Proj),KIOCL Limited,II Block, Koramangala

Bangalore - 560034

Sir,

I/We have read terms and

conditions of the Notice Inviting Tender No. KIOCL/BD/ Solar/422 dated 18

April 2013 for PREPARATION OF DETAILED PROJECT REPORT (DPR) AND

REQUEST FOR PROPOSAL (RFP) FOR SETTING UP OF PV SOLAR POWER

PLANT WITH INSTALLED CAPACITY OF 25 MW IN ANANTAPUR DIST. OF

ANDHRA PRADESH.

I/We offer to undertake services as detailed in the scope of work. We undertake to

complete the work as per scope of work within time as specified in terms and

conditions of this NIT.

In case of acceptance of the offer by KIOCL, I/We undertake to commence the workimmediately after receipt of work order.

Yours Faithfully,

Authorized SignatoryName of the Bidder

Office seal

Date:Place:


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ANNEXUREII

(To be submitted in Bidders letter head)

BIDDERS PROFILE

(NIT No. KIOCL/BD/ Solar/422 dated 18 April 2013)

1. Place of registration

2. Principal place of business

3. Name , address and contact nos. of Directors and Principal Office

4. Total revenue in INR ( in last three years i.e. 2009-10,2010-11 & 2011-12)

5. Nature of business

6. Power of attorney for the authorized signatory for signing of quote

7. Bank Details for RTGS/NEFT

8. Name of contact person with designation, address, telephone, telex, fax,e-mail id, etc

Authorized Signatory

Name of the BidderOffice seal

Date:Place:


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ANNEXURE - III-A`

UN PRICE BID

(To be typed and submitted in the companys letterhead)

To,

M/S KIOCL LTD.,2nd Block, Koramangala,

Sarjapur Road,

Bangalore560 034

Dear Sir,

PREPARATION OF DETAILED PROJECT REPORT (DPR) AND REQUEST FOR

PROPOSAL (RFP) FOR SETTING UP OF PV SOLAR POWER PLANT WITH INSTALLED

CAPACITY OF 25 MW IN ANANTAPUR DIST. OF ANDHRA PRADESH

- - - - - - - -

I/We have perused the Notice Inviting Tender for subject assignment containing scope of work at

para no. 1 of KIOCLs Notice Inviting Tender No. KIOCL/BD/ Solar/422 dated 18 April 2013 and other

details and am / are willing to undertake and complete the assignment as per terms and conditions

stipulated in the tender document.

Our offer is inclusive of all taxes and duties, incidentals, overheads, travelling expenses,

accommodation and local transportation during site visits, printing and binding of reports, all

sundries, all other expenditure for execution of this work / assignment covering all Scope of Work

as mentioned in the tender document of KIOCL Ltd except service tax applicable. Service tax

applicable is shown separately. This offer is valid for a period of 180 days from the bid due date.

Sl.No. DESCRIPTION OF WORK UNIT AMOUNT IN

INDIAN

RUPEES

01 Preparation of Detailed Project Report (DPR) and

Request For Proposal (RFP) for Setting up of PV Solar

Power Plant with Installed Capacity of 25 MW in

Anantapur Dist. of Andhra Pradesh

LUMPSUM Without

quote as it is

unpriced

bid

02

Applicable service taxes including Cess

extra @ %-

Without

quote as it is

unpriced

bid

TOTAL (Rs)= (01+02) - -

IN WORDS:(Rupees .)

Thanking you,

Yours faithfully,

(Signature & Seal)


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ANNEXURE - III-B`

PRICE BID

(To be typed and submitted in the companys letterhead)

To,

M/S KIOCL LTD.,2nd Block, Koramangala,

Sarjapur Road,

Bangalore560 034

Dear Sir,

PREPARATION OF DETAILED PROJECT REPORT (DPR) AND REQUEST FOR

PROPOSAL (RFP) FOR SETTING UP OF PV SOLAR POWER PLANT WITH INSTALLED

CAPACITY OF 25 MW IN ANANTAPUR DIST. OF ANDHRA PRADESH

- - - - - - - -

I/We have perused the Notice Inviting Tender for subject assignment containing scope of work at

para no. 1 of KIOCLs Notice Inviting Tender No. KIOCL/BD/ Solar/422 dated 18 April 2013 and other

details and am / are willing to undertake and complete the assignment as per terms and conditions

stipulated in the tender document.

Our offer is inclusive of all taxes and duties, incidentals, overheads, travelling expenses,

accommodation and local transportation during site visits, printing and binding of reports, all

sundries, all other expenditure for execution of this work / assignment covering all Scope of Work

as mentioned in the tender document of KIOCL Ltd except service tax applicable. Service tax

applicable is shown separately. This offer is valid for a period of 180 days from the bid due date.

Sl.No. DESCRIPTION OF WORK UNIT AMOUNT IN

INDIAN

RUPEES

01 Preparation of Detailed Project Report (DPR) and

Request For Proposal (RFP) for Setting up of PV Solar

Power Plant with Installed Capacity of 25 MW in

Anantapur Dist. of Andhra Pradesh

LUMPSUM

02Applicable service taxes including Cess

extra @ %-

TOTAL (Rs)= (01+02) -

IN WORDS:(Rupees .)

Thanking you,

Yours faithfully,

(Signature & Seal)


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ANNEXURE-IV

E PROCUREMENT PROCEDURE

The Country's prestigious Mini Ratna Company, KIOCL Limited has its

Pelletisation Complex and Pig Iron Complex at Mangalore, coastal city of

Karnataka and is engaged in the business of manufacturing and exporting high

quality Iron Ore Oxide Pellets and also supply of Pig Iron for domestic market.

KIOCL Limited has introduced to procure goods / services through e-Procurement

process except steel, cement & proprietary items where the purchase value is

more than Rs. 5.00 Lakhs. As a part of e-procurement process, online bidding

cum reverse auction is being conducted through service provider with the

following main objectives:

To bring transparency in the procurement system.

To provide opportunity for bidders to quote their most competitive price.

To get more competitive prices

To save in procurement cost.

The required IT system for eprocurement shall be developed and same

should be secure, capable of maintaining complete confidentiality at

appropriate stages of the bidding process, so that the tenderers feel

confidence in electronically transmitting their price bids.

The help of external agency / service provider may be utilized for

conducting online price bidding cum reverse auction.

As a part of tender document, hard copy of the technocommercial and

price bids shall be obtained in two separate sealed covers. Online price

bidding cum reverse auction will be held through service provider among

the techno

commercially acceptable offers. Subsequently hard copy of pricebids of technocommercially acceptable offers will be opened. Composite L1

KUDREMUKH

KIOCL Limited Tel : (080)-25531461-70(Formerly Kudremukh Iron Ore Company Limited) Fax : (080)-25532153

(A Government of India Enterprise) Website :www.kioclltd.com

Registered Office: e-mail :[email protected]

II Block, Koramangala, BANGALORE-560 034AN ISO 9001:2008, ISO 14001:2004, OHSAS 18001:2007 COMPANY
http://www.kioclltd.com/http://www.kioclltd.com/http://www.kioclltd.com/http://www.kioclltd.com/


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i.e. lower among ebidding cum reverse auction prices and hard copy prices

will be arrived and accordingly placement of order on composite L1 will be

considered.

Digital signatures, a form of electronic signatures, are created and verifiedusing Public Key Cryptography that is based on the concept of a key pair

generated by a mathematical algorithm, the public and private keys. The

bidders should have a valid digital Certificate issued by any of the valid

certifying authorities (CA) to participate in the online bidding.

BUSINESS RULES FOR ON LINE PRICE BIDDING CUM REVERSE AUCTION

ANNEXURE A

A) General Terms and Conditions of Online Price Bidding cum ReverseAuction

1.Against the Tender Enquiry for the required item/system with detailed scope ofsupply as per requisite specification, KIOCL Limited, hereinafter referred to asKIOCL, may resort to ONLINE PRICE BIDDING CUM REVERSE AUCTIONPROCEDURE to obtain most competitive price.

2.For the Online price bidding cum reverse auction, technically and commerciallyacceptable bidders are only shall be eligible to participate. Bidders are to ensurethat they have valid digital certificate well in advance so as to confirm participationbefore the online price bidding cum reverse auction.

3.KIOCLs authorized service provider who will provide all necessary training andassistance before commencement of on line price bidding on Internet. Serviceprovider shall also explain to the bidders, all the rules related to the Online Pricebidding cum Reverse Auction / Business Rules.

4.Business rules like event date, time, bid decrement, extensions, etc. also will be

communicated through service provider.

5. Any commercial loading shall be intimated to bidders in advance and it shall beadded to price during ONLINE PRICE BID dynamic auction process. For evaluationpurpose, commercial loading if any, shall be added to the quoted price of respectivebidder. However for ordering only the final bid placed by the bidder shall beconsidered.

6.Bidding Currency, Price Terms, Bid Price, Unit of Measurement, Validity of Bids : Asper techno-commercial bid submitted by the bidders in line with to the terms and

conditions of respective tender document.


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7.Vendors have to fax / e-mail the compliance form in the prescribed form providedby service provider, before start of Online price bidding. Without this the vendorwill not be eligible to participate in the event.

8.Online price bidding cum Reverse auction will be conducted on schedule date &

time.

9.At the end of Online price bidding cum reverse auction event, the bidders who hadparticipated in the event has to fax / e-mail the duly signed filled-in prescribedformat in their company letter head as provided on case-to-case basis to KIOCLthrough service provider within 24 hours of auction without fail.

B) Business Rule for finalization of the Online Price Bidding cum ReverseAuction.

1. Online price bidding cum reverse auction shall be conducted by KIOCL, on pre-specified date, while the vendors shall be quoting from their own offices/ placeof their choice. Internet connectivity shall have to be ensured by vendorsthemselves. In extreme case of failure of Internet connectivity, (due to anyreason whatsoever may be) it is the bidders responsibility / decision to sendfax communication immediately to KIOCLs authorized service providerfurnishing the price the bidder wants to bid online with a request to the serviceprovider to upload the faxed price on line so that the service provider will upload that price on line on behalf of the Bidder. It shall be noted clearly that theconcerned bidder communicating this price to service provider has to solely

ensure that the fax message is received by the service provider in a readable /legible form and also the Bidder should simultaneously check up with serviceprovider about the clear receipt of the price faxed. It shall also be clearlyunderstood that the bidder shall be at liberty to send such fax communicationsof prices to be up loaded by the service provider only within the closure of Bidtime and under no circumstance it shall be allowed beyond the closure of Bidtime / reverse auction. It shall also be noted that the service provider should begiven a reasonable required time by the bidders, to upload such prices onlineand if such required time is not available at the disposal of the Service providerat the time of receipt of the fax message from the bidders, the service providerwill not be uploading the prices and either KIOCL or the service provider are notresponsible for this unforeseen circumstances. In order to ward-off suchcontingent situation bidders are requested to make all the necessaryarrangements/ alternatives whatever required so that they are able tocircumvent such situation and still be able to participate in the online pricebidding cum reverse auction successfully. Failure of power at the premises ofvendors during the Online price bidding cum Reverse auction cannot be thecause for not participating in the Online bidding auction. On account of this, thetime for the auction cannot be extended and neither KIOCL nor service provideris responsible for such eventualities.


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2. The detailed process for online price bidding cum reverse auction isexplained below:

The online price bidding event will be conducted in three stages :-

STAGE -I : Online initial price bid

At scheduled time, the screen for On-line price bidding will be launched wherein

the techno-commercially qualified bidders will be allowed to submit their offers

through online.

During the Stage-I online initial price bidding, the bidders would be required to

quote price only on the basis of price terms indicated in their sealed price bid

submitted along with techno-commercial bid before.

STAGEII : Start Bid Price

After the expiry of the time for submission of on-line initial price bids, the

lowest Price will be frozen by the system as the Start Bid Price (SBP) for Stage

III on line bidding.

Stage III: Reverse Auction on Start Bid Price

a)In Stage III of the online competitive bidding, computer screen will displayStart Bid Price and which shall be visible to the all vendors participated in theinitial online price bid auction during the start of the reverse Auction. Biddersare required to start bidding after announcement of Start Bid Price anddecrement amount. Also, please note that the start price of an item in onlinereverse auction is open to all the participated online bidders. Any bidder canstart bidding, in the online reverse auction, from the start price itself. If thestart price is your own price, you still need to bid in the online reverseauction. Also, please note that the first online bid that comes in the systemduring the online reverse auction can be equal to the auction's start price, orlesser than the auction's start price by one decrement, or lesser than theauction's start price by multiples of decrement. The second online bid andonwards will have to be lesser than the L1 rate by one decrement value, orlesser than the L1 rate by multiples of the decrement value.

b)Those vendors who have participated in the Initial online Price BidAuction, will only be eligible to participate in the subsequentEnglish Reverse Auction.

c)Online Initial Price Bid will be for 30 minutes and Online English Reverse(no ties) Auction shall be for a period of one hour with a 30 minutes time


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difference between Initial Price Bid and RA. If a bidder places a bid in the last10 minutes of closing of the Reverse Auction and if that bid gets accepted,then the auctions duration shall get extended automatically for another 10minutes, for the entire auction (i.e. for all the items in the auction), from thetime that bid comes in. Please note that the auto-extension will take place

only if a bid comes in those last 10 minutes and if that bid gets accepted. Ifthe bid does not get accepted, the auto-extension will not take place even ifthat bid might have come in the last 10 minutes. In case, there is no bid inthe last 10 minutes of closing of Reverse Auction, the auction shall get closedautomatically without any extension. However, vendors are advised not towait till the last minute or last few seconds to enter their bid during the auto-extension period to avoid complications related with internet connectivity,network problems, system crash down, power failure, etc.

d)The commercial loading factor, bid decrement amount shall be specified by

KIOCL before start of bidding. The bidder can bid lower than the start bidprice in reverse auction by a bid decrement or multiple of Bid decrement.

e)Any commercial loading shall be intimated to bidders in advance and it shallbe added to price during dynamic auction process. For evaluation purpose,commercial loading if any, shall be added to the quoted price of respectivebidder.

f)Bidder will be able to view the following on your screen along with thenecessary fields in the English Reverse (no ties) {Reverse Auction}:

a. Leading Bid in the Auction (only total price)b. Bid Placed by youc. Your Own Rankd. Start Bid Price & Bid Decrement value.

g)After the completion of English Reverse Auction (no ties), the Closing Price(CP) shall be available.

h)At the end of the Reverse Auction, Service Provider will evaluate all

the bids (final price) submitted and final price comparativestatement will be forwarded to KIOCL for further processing.

i) The bidders who have participated in the event, shall be required to submitthe final prices, quoted during the English Reverse (no ties) in Annexure-CFormat after the completion of Auction to Service Provider / KIOCL dulysigned and stamped as token of acceptance without any new condition otherthan those already agreed to before start of auction.

j)Bids once made by the bidders, cannot be cancelled / withdrawn.


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k)During the Online English Reverse (No Ties) Auction, if no bid is received inthe auction system/website within the specified time duration of the onlineprice bidding cum reverse auction, then KIOCL, at its discretion, may scrapthe online price bidding cum reverse auction process and open only sealedprice bids of all technically and commercially acceptable bidders submitted

earlier along with techno-commercial bids.

l) KIOCL shall be at liberty to cancel the Online price bidding cum reverseauction process / tender at any time, before ordering, without assigning anyreason.

3. KIOCL shall not have any liability to bidders for any interruption or delay inaccess to the site irrespective of the cause.

4. Bidders are required to submit their acceptance to the terms and conditionsgiven above before participating in the reverse auction.

5. Our Service provider shall explain all the Rules related to the Online PriceBidding cum Reverse Auction/ Business Rules Document to be adopted alongwith bid manual. Bidders are required to give their compliance on it before startof bid process.

6.At the end of the reverse auction, bidder has to provide a detail price break upfor his lowest offer (if KIOCL insists the same) within 24 hours

OTHER TERMS & CONDITIONS:

1. The Bidder shall not involve himself or any of his representatives in Pricemanipulation of any kind directly or indirectly by communicating with othersuppliers / bidders.

2. The Bidder shall not divulge either his Bids or any other exclusive details ofKIOCL to any other party.

3. KIOCLs decision on award of Contract shall be final and binding on all theBidders.

4. Service Provider shall not have any liability to Bidders for any interruption ordelay in access to the site irrespective of the cause.

5. Service Provider is not responsible for any damages, including damages thatresult from, but are not limited to negligence.

6. Service Provider will not be held responsible for consequential damages,

including but not limited to systems problems, inability to use the system, lossof electronic information etc.


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Change in Business Rules, Terms & Conditions of Reverse Auction :

1) KIOCL reserves the right to modify / withdraw any of the Business rules, Terms

& conditions of online price bidding cum reverse Auction at any point of time.

2) Modifications of Business rules, Terms & conditions of Reverse Auction will bemade available in the respective tender documents.

3) Modifications made during the online price bidding and Reverse Auction eventwill be advised to participating Bidders immediately.


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ANNEXURE - B

Process Compliance Form

(The bidders are required to print this on their companys letter head andsign, stamp before faxing)

To

Service Provider

Sub: Agreement to the Process related Terms and Conditions for the Online pricebidding cum Reverse Auction

Dear Sir,

This has reference to the Terms & Conditions for the Online Price biding cum Reverse

Auction mentioned in the Tender No. .....................................................for

...............

This letter is to confirm that:

1. The undersigned is authorized representative of the company.

2. We have studied the Commercial Terms and the Business rules governing theOnline price bidding cum Reverse Auction as mentioned in your letter andconfirm our agreement to them.

3. We also confirm that we have a valid digital certificate which will be valid forthe subject tender whenever we sign on the bid submission.

4. We also confirm that we have taken the training on the auction tool and haveunderstood the functionality of the same thoroughly.

5. We also confirm that we will fax the price confirmation & break up of ourquoted price as per Annexure 4 & the price bid format in the tender document.

6. We, hereby confirm that we will honour the Bids placed by us during the

auction process.

With regards

Signature with company sealNameCompany / OrganizationDesignation within Company / Organization

Address of Company / Organization


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ANNEXURE C

To Date :

The Service Provider

..

Sub: Final price quoted during online price bidding cum reverse auction for supply of

.

Ref: 1. Tender No. KIOCL/, dated .

2. e-Auction dated. 3. Our Offer No. dated

Dear Sir,

We confirm that we have quoted our Final Prices during the Online price bidding cum

Reverse Auction conducted today and Final Price offered is as under :

**

Sl.No Description Qty. Unit Rate Total

Note:

Place: Signature

Date: Name, Designation and Seal of the bidder

** To be submitted as per price bid format attached in the tender document

Documents

NIT - Solar Power Plant