New REGIONAL DISTRICT OF MOUNT WADDINGTON 11 17 RDMW AGENDA PKG.pdf · 2015. 11. 16. · 1. Recommendations from the Planning Committee meeting of November 17, 2015. SECTION F –

REGIONAL DISTRICT OF MOUNT WADDINGTON

AGENDA – BOARD OF DIRECTORS MEETING

November 17, 2015 at 2:00pm, Regional District Office – 2044 McNeill Road, Port McNeill

Call to Order: The meeting shall be called to order at 2:00 pm

SECTION A – Agenda / Nominations / Delegations / Recognitions Adoption of Agenda: 1. Adopt the Agenda as circulated.

Delegations: 2. Line Robert, Chief Executive Officer

Island Coastal Economic Trust

SECTION B – Minutes / Correspondence on the Table / Appointments Minutes:

1. Minutes of the meeting held October 20, 2015 Pages 1-6

Correspondence on the table:

2. a) District of Port Hardy Regular meeting minutes dated Sep 15/15; Special Council Meeting minutes dated Sep 15/15; Town of Port McNeill Regular meeting minutes dated Oct 5/15, Sep 16/15; Village of Port Alice Regular meeting minutes dated Sep 9/15. Village of Alert Bay Regular meeting minutes dated Oct 13/15, Sep 28/15, Sep 14/15. b) Cheque Register Report dated Oct 20/15 – Nov 16/15.

SECTION C – Staff Operation Reports Administrator’s Report:

1. Monthly report from the Administrator dated November 10, 2015 Page 7

Economic Development: 2. Monthly report from the Manager of Economic Development dated November 17, 2015

a) Tourism Coordinator report dated November 10, 2015 b) Recommendations from VINTAC dated October 27, 2015 Pages 8-10

Operations: 3. Monthly report from the Manager of Operations dated November 9, 2015 Page 11

Planning & Development 4. Monthly report from the Manager of Planning & Development Services dated November 2, 2015

Pages 12-13

SECTION D - Financial Reports Monthly Finance Report:

1. Monthly Single Source Report dated November 10, 2015 Pages 14-15

SECTION E - Committee Reports Committee Reports from Directors:

1. Recommendations from the Planning Committee meeting of November 17, 2015.

SECTION F – Bylaws Pending Recommendations from Planning Committee:

1. Bylaw No. 891 cited as “Regional District of Mount Waddington Advisory Planning Commissions Bylaw No. 891, 2015 to be read a first, second and third time. Pages 16-19 2. Bylaw No. 891 to be adopted.

Page 2 RDMW Agenda

If Statutory Approval received: 3. Bylaw No. 892 cited as “Woss Fire Protection and Rescue Local Service Establishment Amendment Bylaw No. 892, 2015” to be adopted. Pages 20-21

SECTION G – Correspondence Correspondence: NONE

SECTION H – Director Reports / Other Business / Next Meeting Other Board Business:

NONE

Rural Updates: Area “A” – Broughton (Malcolm Island) Area “B” – Quatsino Area “C” – Rupert Area “D” – Nimpkish

Municipal Updates:

Village of Alert Bay Village of Port Alice District of Port Hardy Town of Port McNeill

Committee Meetings:

Next month Committee meetings as required

Next Month Meeting Date and Time:

Next month meeting December 15 at 2:00pm

Adjourn:

Motion to adjourn the meeting


MINUTES MINUTES of the regular Board meeting of the Regional District of Mount Waddington held

Tuesday, October 20, 2015 at the Regional District Office, 2044 McNeill Road, Port McNeill. PRESENT: CALL TO ORDER:

Chair: D. Rushton Directors: H. Soltau, P. Wainwright, A. Hory, M. Berry, J. Allen, D. Dugas, H. Bood, S. Ackland Staff: G. Fletcher-Administrator; P. English-Manager of Economic

Development; P. Donaghy-Manager of Operations; J. Long-Manager of Planning & Development Services; J. White-Tourism Coordinator; J. Mackenzie-Treasurer; L. Patterson-Recording Secretary

Public: 2 Media: 1 The meeting was called to order at 2:14 pm.

SECTION A Adoption of Agenda: 189/15

1. Adopt the Agenda It was moved and seconded that the Agenda be adopted as circulated.

CARRIED Delegations: 2. Randy Boas, Operations Manager

Kindry Mercer, Regional Engagement Coordinator Western Forest Products

• Sept 10 announcement that Woss, Gold River and Campbell River operations would be consolidated into the Central Island Forest Operation in Campbell River which is centrally located between Gold River and Woss; Jeune Landing and Holberg have already been consolidated into Port McNeill

• Intended to bring planning operations together with consistent systems for operational efficiencies

• WFP hires a lot of Professional Foresters and Engineers and need to recruit to a location which offers more amenities and services for employees and families

• WFP is publically traded and accountable to shareholders; Englewood is a high cost operation a long distance from where the wood gets in the water

• What the changes mean to Woss: o Net loss of 1 resident from Woss; 2 employees to Port McNeill; 1

employee left WFP and is working for another contractor in Woss; 7 people transferred to Campbell River, 2 will be commuting from Woss; 2 people severed; 1 remains in the Woss office and 1 declined the transfer; 60 employees live in Woss; 80 live on the North Island outside of Woss; 50 live in Campbell River

• Continuous Shifting: o Disrupts the normal Mon-Fri operations o May enable two of the five grapple yarders that sit idle for part of

the year to continue working in Campbell River; this applies to log loaders and other equipment as well

o Enable building a stronger business case for equipment replacement if working year round

o Some cost savings in the reduction of overtime o Need an additional 6-8 employees to run the shifts o Working with the Union regarding continuous shifting issues o Don’t see how it will effect fire department practices o Of the seven students at Woss school only one has an hourly

parent; no discussion as yet with employee regarding impacts • Economic and Social Benefits:

o Nimpkish Woodland Advisory Group (NWAG) monitors indicators, community stability, sustainable harvest rates

Page 1 of 21

RDMW Minutes October 20, 2015 – Prior to Adoption Page 2 of 6

o WFP is hoping to create more workforce stability o Hoping to eliminate night shifts and have three crews working

through daylight hours o Planning a meeting with ‘Namgis First Nation

• WFP made internal announcement that changes would be made in March; been a challenging process and plan has changed a few times since; this is an incremental change in comparison to other options that were discussed

• Should have interacted with the Regional District earlier, but got lost in the process

• Joint meeting with NWAG this Thursday (Oct 22) at Black Bear Resort at 7pm (will need to confirm) will send details to municipalities

Discussion: WFP must still operate to a quota; with continuous shifting will reach quota sooner and employees will be laid off sooner; additional hours will wear out the grapple yarders sooner

• Hope to do the maintenance in the winter and that running it more justifies the replacement in the accounting system

• Budgeting 300 operating days; fewer people on shut down • Supervisors now have smaller areas to supervise and less crew

Every mayor in the province was at UBCM when announcement made; local mayors were not aware until after – totally disrespectful Presentation refers to change and moving forward but can’t have effective change without communication; plans sound like a return to logging camps and employees will lose connections to community; WFP should recognize that rather than being a corporate entity they can be a community entity Regional District Board could have provided assistance; should be accountable to communities rather than shareholders Will employees have reduced hours with these shifts?

• Difficult to work out per employee; Yes, there will be less money earned by employees but there will be more employees

Ultimately, there must be a dollar figure of expected savings in the year over year budgets?

• Not able to extrapolate that figure Long shifting impacts morale and safety; diminishes the ability of the community to attract families and residents; Concerned as continuous shifting has been disastrous in the past; Weyerhaeuser unsuccessfully tried continuous shifting in the 2000’s How important is it to WFP to have local employees as opposed to contractors?

• Prefers to hire local people Communities are like a wheel, each time you lose a spoke (Dr’s, teachers etc.) it makes the communities less attractive for the next family; Been in the North Island for 40 years and not sure that raising a family at this time on the North Island would be a good idea because of the lack of opportunity, despite the fact that it’s a great place Decisions are being made regarding reductions in annual allowable cut (AAC) and increased First Nations requests for AAC; should they go to a company that invests in a community rather than companies doing what WFP is doing From a political point of view, preference is someone who produces local jobs and contributes to communities; companies have the ability to build or tear apart the fabric of the North Island. Decisions being made that are shareholder driven Companies have an attitude toward social license that will be difficult in the future WFP made record profits last year and should be investing in communities; Corporation needs to put a value on the human resource available on the North Island

Page 2 of 21


Port McNeill and Port Hardy now have five doctors working in each community only to have a major employer turn direction and go the other way Value an employer that provides a stable workforce, people stick around when they have a job. Hope these changes will support local employees. Final WFP Comment:

• Thank you for the comments, will bring forward to leadership • Social license is important to the company; history is here on North Island

The Chair thanked the delegates for their presentation. SECTION B Minutes: 190/15

1. Minutes of the meeting held September 15, 2015.

It was moved and seconded that the minutes of the Regional District of Mount Waddington board meeting held September 15, 2015 be adopted.

CARRIED

Correspondence on the table: 191/15

2. a) District of Port Hardy Regular meeting minutes dated Sept 8/15, Aug 11/15; Special Council meeting minutes dated Aug 17/15; Town of Port McNeill Regular meeting minutes dated Aug 17/15; Village of Port Alice Regular meeting minutes dated Aug 12/15; Village of Alert Bay Regular meeting minutes dated Aug 24/15, Jul 27/15.

b) Coal Harbour LCC meeting minutes dated Jun 10/15; Malcolm Island

Local Services Management Committee meeting minutes dated Oct 5/15.

c) Cheque Register Report dated Sep 15/15 – Oct 19/15.

It was moved and seconded that the correspondence on the table be received and filed. CARRIED

SECTION C- STAFF REPORTS: Administrator’s Report: Chilton Arena Collective Agreement 192/15 193/15 194/15

1. Monthly Report from the Administrator dated October 14, 2015.

• Parks crew has replaced rotting front siding; comments coming in favour of keeping the natural cedar look so it has been sealed; the wood was milled locally at Spiketop Cedar

• An electronic copy of the Policy Manual will be forwarded to Directors for reviews and comments

• Arena Collective agreement has been finalized and there is a recommendation from In-Camera to ratify the agreement

It was moved and seconded that the Chilton Arena Collective Agreement from September 1, 2015 to October 31, 2019 be ratified. CARRIED It was moved and seconded that the October 2015 report from the Administrator be received and filed. CARRIED 2. Travel Report dated October 20, 2015. It was moved and seconded that the October Travel Report be approved.

CARRIED

Economic Development Report: ICET Funding Application-North Island Economic Forum 195/15

3. Monthly report from the Manager of Economic Development dated October 20, 2015. • Crafted a briefing note to WFP regarding Woss reorganization • North Island Economic Forum Advisory Committee has endorsed the

general outline of the Forum to be held in March; please advise Manager of Economic Development if interested in participating

It was moved and seconded that the funding application to ICET for $30,000 to be applied against the cost of conducting a North Island Economic Forum and contributing towards the implementation of regional projects identified as priorities, be supported. CARRIED

Page 3 of 21


Guest Invites to North Island Economic Forum 196/15 RTAG-Sointula Outdoor Community Commons 197/15 RTAG-North Island Whale Heritage Site 198/15 199/15 200/15

It was moved and seconded that an invitation be extended to all signatories of the North Island Regional Protocol Agreement and selected guests to attend the North Island Economic Forum in March 2016 in Port Hardy.

CARRIED

• Rural Tourism Action Grants It was moved and seconded that a Rural Tourism Action Grant (2015-04) for $2,500 to the Sointula Resource Centre Society for the construction of the Sointula Outdoor Community Commons be approved.

CARRIED It was moved and seconded that a Rural Tourism Action Grant (2015-05) for $2,500 to the North Island Marine Mammal Stewardship Association to seek designation of the North Island as a Whale Heritage Site be approved.

CARRIED It was moved and seconded that the October 2015 report from the Manager of Economic Development be received and filed.

CARRIED

a) Tourism Coordinator report dated October 13, 2015. • Tofino Bus Services took over Greyhound routes Campbell River

North on Oct 1; Open to meeting with communities and stakeholders prior to finalizing summer schedule; Scaling size of buses to expected passenger numbers

• Will provide formal results of the Resident Survey once all surveys are received

It was moved and seconded that the October 2015 report from the Tourism Coordinator be received and filed.

CARRIED

Operations Report: Duncan Electric Contract-Sointula & Coal Harbour Lift Stations 201/15 7 Mile Landfill Scales Replacement Request for Proposals 202/15 203/15

4. Monthly Report from the Manager of Operations dated October 13, 2015. • Sointula and Coal Harbour lift station upgrades

It was moved and seconded that Duncan Electric be awarded the contract to fabricate and install upgrades to Sointula’s Lift Station #1 and Coal Harbour’s Lift Station #3, not including the cost of water management, for $129,736.44 to be funded by an approved Gas Tax project.

CARRIED

• Enclosed trailer to store Malcolm Island “green bikes” purchased and delivered to Malcolm Island

• Sointula fire hydrant-two prospective locations referred back to Sointula Water Works District to determine which standpipe will provide the best water conveyance

• 7 Mile scales-request for $80,000 in addition to 2015 budget allocation It was moved and seconded that a request for proposals be advertised on BC Bid in early November for the provision of the replacement of two weigh scales for 7 Mile Landfill.

CARRIED It was moved and seconded that the October 2015 report from the Manager of Operations be received and filed.

CARRIED

Planning Report:

5. Monthly Report from the Manager of Planning and Development Services dated October 20, 2015. • Quatsino Advisory Planning Commission

Page 4 of 21


Quatsino APC Appointments & Number of Members 204/15 205/15

It was moved and seconded that the Board hereby appoints Josh Solga, Kevin Maher and Maurie Maher as members of the Quatsino Advisory Planning Commission effective October 21, 2015 until December 31, 2018. AND FURTHER THAT staff be directed to prepare a bylaw that has the effect of amending Regional District of Mount Waddington Advisory Planning Commissions Bylaw No. 626, 2000 to reduce the number of members on the Quatsino Advisory Planning Commission from “not less than five and not more than seven members” to “not less than three and not more than five members.”

CARRIED A. Hory excused at 4:04pm It was moved and seconded that the October 2015 report from the Manager of Planning and Development Services be received and filed.

CARRIED

SECTION D FINANCIAL REPORTS: 206/15 207/15

1. Monthly Report from the Treasurer dated October 14, 2015. 2. 2015 Budget Variances It was moved and seconded that the October 2015 reports from the Treasurer be received and filed.

CARRIED 2. Monthly Single Source Report dated October 13, 2015. It was moved and seconded that the October 2015 Single Source awards report be approved.

CARRIED

SECTION E COMMITTEE REPORTS:

NONE

SECTION F – BYLAWS Bylaw No. 892 1st, 2nd & 3rd Readings 208/15

1. Bylaw No. 892 cited as “Woss Fire Protection and Rescue Local Service

Establishment Amendment Bylaw No. 892, 2015” to be read a first, second and third time.

It was moved and seconded that Bylaw No. 892 be read a first, second and third time.

CARRIED

SECTION G Correspondence: Woss Restructuring Letter from WFP 209/15

1. Letter dated September 23, 2015 from Western Forest Products re: WFP

Woss Restructuring. It was moved and seconded that the September 23, 2015 letter from Western Forest Products be received and filed.

CARRIED

SECTION H Other Board Business:

NONE

Rural Updates:

Area “B” – Quatsino • Public road to Winter Harbour has been re-opened. Kudos to Emcon,

Ministry of Transportation, BC Timber Sales and Western Forest Products for the work done to re-open the road

• See WFP’s social license being demonstrated at Grant Bay; expanded the parking lot, erected barricades to keep ATV’s off the beach and conducted a beach cleanup. Director Wainwright commends WFP on an excellent job

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Area “D” – Nimpkish • WFP uncertainties have led to reduced morale in Woss

Municipal Updates:

Village of Alert Bay • First in a series of economic development forums takes place tonight • New CAO starts in November but now hiring for Public Works

Foreman Village of Port Alice

• Attended UBCM, Director Allen would like to give kudos to the Administrator; his knowledge and experience represents the Regional District so well at UBCM

District of Port Hardy

• Beginning budget process • Hired a Director of Operations and finalizing the CAO contract • Port Hardy Inn undergoing a $4 million renovation to turn into a first

nations themed hotel • Seagate Hotel has been sold out of receivership. Renovations are

being done by the same company as Port Hardy Inn • Attended an Airport Renovation meeting; hotel and airport renovations

will really improve the entrances to Port Hardy Town of Port McNeill

• On October 5th Grenville Place was renamed Furney Place, approx. 50 people attended the dedication

• NISS Field Studies class (22 students) visited the Town Office to learn more about local government, elections and attended a mock council meeting

• Collaborative Working Group will have $.5 million in funding coming • October 31st will be the Port McNeill Halloween Fireworks (PMVFD)

and bonfire at the Community Hall

Committee Meetings:

Committee meetings at the Call of the Chair

Next Month Meeting Date:

Next month meeting November 17, 2015 at 2:00 pm

Adjourn: 210/15

It was moved and seconded to adjourn the meeting at 4:34 pm.

CARRIED

CERTIFIED CORRECT: SECRETARY CHAIR

Page 6 of 21


REPORT

TO: BOARD FROM: Greg Fletcher, Administrator SUBJECT: November, 2015 Administration Report DATE: November 10, 2015 __________________________________________________________________________________ Transit – BC Transit has circulated their preliminary budget numbers which will be included on the next MWTAC meeting scheduled for November 25th at the RDMW office at 12:30. Emergency Planning – A regional tabletop exercise was held on Saturday, November 7th in Port McNeill. The Regional Emergency Coordinator will be providing a synopsis. The next NIREPC meeting is scheduled to be held in Port McNeill on November 26th at 10:30. Other Meetings – Managers and or I will continue to attend community meetings relating both to the Regional Plan consultation process and the 2016 budget process. Respectfully Submitted,

Greg Fletcher Greg Fletcher, Administrator

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REPORT TO: Chair and Directors FILE NO. 315.03 FROM: Pat English, Manager of Economic Development SUBJECT: Monthly Report DATE: Nov 17, 2015 _____________________________________________________________________________ During the past month, I undertook the following economic development activities:

• I completed an application to ICET for funding to host a North Island Forum to develop a coordinated plan for development of projects and initiatives in the Tourism Sector. The forum would be facilitated by EcoPlan International, a community economic development firm with considerable experience in the Regional District.

• I attended a two day strategic planning session for VINTAC that established priorities for the VINT marketing plan for the 2016 season. The VINT coordinator will provide the Board with a report on the major recommendations from the planning session.

• I have been working with VINT to finalize several reports concerning the Tourism sector and VINT’s role in the management of the regional marketing plan. Copies of these reports or their executive summaries were included in the Board’s packages and have also been posted on the Regional District’s website. Three common themes that are present in all of the reports are:

o The tourism industry in the North Island has recovered from the recent downturn and is well positioned to take advantage of the growing sectors of cultural and experiential nature tourism.

o The marketing management model that includes a partnership between VINTAC, TVI, and tourism operators appears to be generally well accepted and is supported by most of the stakeholders.

o If the sector is to realize its full potential, additional product needs to be developed that will expand the seasonal duration of the market and attract additional consumers.

• I attended a joint session of the VINWAG and the NWAC that hosted a panel of forest industry and education representatives for a discussion of recruitment and retention issues. The main conclusion of the panel discussion identified life style issues and community as major influence factors that support a stable workforce. The implications of this conclusion will be discussed with WFP at our meeting on Nov 26.

Respectfully submitted,

Manager of Economic Development

Page 8 of 21

November 10, 2015 Pat English Manager of Economic Development Regional District of Mount Waddington P.O. Box 729 Port McNeill, BC Canada Re: Vancouver Island North Tourism Report; October/November 2015 Tourism Vancouver Island Marketing Committee Meeting

Discussion of new Destination BC model and how it will impact the provincial regional DMOs Changes to Tourism Vancouver Island’s consumer marketing plan for fiscal 2017

Destination BC Cooperative Marketing, Vancouver Island Roundtable Discussion with other Vancouver Island communities around the Open Pool cooperative marketing funds

available through Destination British Columbia Matching funding available for new or expanded research-based marketing activities Community consortiums will be favoured applicants BC, Alberta, and Washington State will be the target markets for projects under this program Vancouver Island North Tourism will be applying for to this program once the marketing plan is developed

Remarkable Experiences Module 1 Group session held Monday November 2 Remarkable Strategy & Experience Design session included theory, data, and a workshop component A private Facebook group has been created for participant collaboration One-on-one coaching sessions with participants followed the group session Module 2 group session scheduled for November 24 & 25

Vancouver Island North Tourism Advisory Committee Annual planning sessions held October 26 & 27 Recommendation from meeting attached Next meeting will be held November 23 to finalize the marketing and strategic business plans

Destination BC Road Show Hosted by Destination BC, Vancouver Island events: Nov 5 in Sidney & Nov 6 in Courtenay Sessions included a marketing presentation, a destination and industry development presentation,

and a brand workshop around the new Super, Natural BC Brand Marketing will be focused around three actions: Captivate – creating emotional urgency to visit BC;

Advocate – sharing content with consumers through DBC and through social sharing by advocates; Generate – referring potential visitors to tourism stakeholders to move consumers to purchase

Destination and Industry Development initiatives will include: creation of destination development plans, the Remarkable Experiences pilot projects, and visitor services

BC’s Destination Brand messaging is centered around traveler expectation, in particular, giving travelers a sense of how they are going to feel; There is a focus on powerful nature influences as demonstrated through the Wild Within strategy that launched over the summer; Visual differentiation by using images with an emotional pull is a priority

Visitor Profile Summary Full Visitor Profile included in the circulation package Summary sheet attached with highlights from the profile report The full Visitor Profile document will be circulated to all municipal offices and posted on the

Vancouver Island North Tourism website in the stakeholder area

Respectfully Submitted,

Joli White, Tourism Coordinator Vancouver Island North | 250 902-8281 | [email protected]

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Regional District of Mount Waddington Board of Directors

ATTN: Regional District Administrator

P.O. Box 729

Port McNeill, BC V0N 2R0

October 27, 2016

RE: Recommendations from the Vancouver Island North Tourism Advisory Committee

The following motions were passed for recommendation to the Regional District Board at the

October 26, 2015 meeting of the Vancouver Island North Tourism Advisory Committee.

Recommendation 2015-10

It was moved and accepted to recommend in principal the Community Tourism Plan for

Vancouver Island North, June 30, 2015, as the plan for regional tourism

CARRIED

Sincerely,

Joli White, Tourism Coordinator

Vancouver Island North

Page 10 of 21


REPORT

TO: Chair and Directors FILE NO. 315.04 FROM: Patrick Donaghy, Operations Manager SUBJECT: November Report DATE: November 9, 2015 The Manager of Operations has been on a number of different priorities since the September Board meeting. Duncan Electric has installed the pump in Coal Harbour’s Lift Station #3 which was ordered back in August. This pump will be integrated in the Lift Station #3 upgrade but its installation needed to be fast tracked to ensure reliable service during the expected late autumn rains. Duncan Electric will also assess the pump removed at the time of installation to determine whether there is any opportunity to rebuild it so it can act as a backup. The Manager of Operations has been working with Green By Nature and is preparing the various North Island depots and 7 Mile staff for the changeover away from depot tags to the cellular-based data capture system. To date, scan able barcodes have been distributed to the busiest depots and Green By Nature has contributed a cell phone to the Malcolm Island Recycling Depot so it can scan in data which the Manager of Operations will have trained the depot attendant to do by the time of the Board meeting. It is the goal to have initial meetings with all the groups who act in advisory roles in relation to local services before Christmas. Ideally most of these meetings will be scheduled in November. Currently a list is being developed to identify capital assets that will be developed/acquired in 2016. 7 Mile Landfill had a job posting to fill the part time permanent labourer position which was recently vacated. Patsy Spruyt was the only respondent to the posting and starts her probation immediately. Finally, the Manager of Operations would like to extend his appreciation to the Emergency Planning Coordinator for the excellent tabletop exercise in relation to the running of an Emergency Operations Center. The exercise benefitted greatly from the participation by multiple communities and it is hoped that it will be replicated on a regular basis to maintain the lessons learned. If elected officials have the opportunity to take part in one of these exercises, they will find it worthwhile and will give them greater confidence should an actual emergency occur. If there should be any questions, please contact me at your convenience. Respectfully submitted _________________________________________ Patrick Donaghy PEng, MSc Manager of Operations

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TO: Board of Directors File: 315.05

FROM: Jeff Long, Manager of Planning & Development Services

SUBJECT: October 2015 Planning & Development Services Department Summary Report

DATE: November 2, 2015

I was away for the first half of the month of October on my annual moose hunting holiday. While I could have done without the vehicle problems, credit card fraud and distinct lack of moose, it was great to get away and enjoy the beauty of the foothills of the Rocky Mountains and spend some time with friends. 1. Public Administration Law Course (PADM 203): Patrick Donaghy and I are engaged in this local

government law course which has us undertaking assignments related to the writing of bylaws, assessment of collective agreements and review of legal decisions related to local government law cases.

2. Regional Plan: Deadline for comments from organizations and the public is 4:30pm, December 31,

2015. Staff will be attending meetings of the RDMW’s Commissions in November to discuss the proposed new Regional Plan with the Commissions before they provide any input they may have.

3. iMap Geographic Information System (GIS): The data that was provided to the Comox Valley Regional District Mapping Department to integrate into the RDMW’s iMap GIS has now been completed. This data provides new layers of information and other enhancements for the GIS. Staff will continue to work on improving the functionality and quality of the GIS.

4. RDMW Mount Cain Base Lease: The survey related to the expansion area has been completed by

the surveyor and has been provided to the Province so it can proceed to prepare the lease expansion documentation.

5. Quatsino APC: The Board of Directors has appointed three members to the Quatsino APC based on

the recommendation of Electoral Area ‘C’ Director Andrew Hory. Staff is preparing a bylaw for the Planning Committee’s consideration that if adopted by the Board, would replace the existing Advisory Planning Commission Bylaw in order to update matters pertaining to the APCs, and to reduce the number of members required on an APC from five to three.

6. Subdivisions:

a) A two lot subdivision with respect to the property at 420 Coal Harbour Road in Coal Harbour was

registered at the land Title Office. Staff will undertake civic addressing and ensure the new lot configuration gets updated in the iMap geographic information system.

b) The RDMW has received a referral from the Ministry of Transportation and Infrastructure with respect to a Preliminary Subdivision Application for a two lot subdivision associated with the property at 117 Mitchell Bay Road on Malcolm Island.

7. Crown Land Tenures:

a) Renewal of Permission issued for a ten year period for a 0.158 hectare site for private moorage in relation to a residential lot in a strata subdivision in Echo bay on Gilford Island.

b) Cancellation of five year Licence of Occupation issued to Benwest Logging Ltd. in 2014 for 13.2

hectare (32.6 acre) site in Mereworth Sound for log handling purposes.

c) Renewal of Licence of Occupation issued to Interfor Corporation for a ten year term for a 1.0 hectare (2.47 acre) water based site in Actress Passage for log handling and storage purposes.


MONTHLY REPORT

PLANNING & DEVELOPMENT SERVICES DEPARTMENT

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October, 2015 Planning & Development Services Department Summary Report 2

Regional District of Mount Waddington

d) Lease renewal issued for a ten year term for the 0.17 hectare (0.42 acre) foreshore District Lot at

344 Fir Street in Alert Bay for general commercial purposes.

e) Referral received with respect to application by Interfor Corporation for a five year Licence of Occupation for nine sites totalling 21.9 hectares (54.12 acres) on Violet Lake in Electoral Area A for log helicopter drop and reloading purposes. The RDMW responded that the lack of background information associated with this application will not be tolerated in future and that the eight helicopter drop zone sites are overly dense and it is uncertain how this may impact this freshwater lake and any biological and recreational values it may have. In the interest of not holding up this referral because of the lack of information, the RDMW indicated it has no objection to this application subject to the following conditions assessment by a qualified professional from an environmental perspective and that the findings of said qualified professional permit be implemented accordingly.

f) Referral received with respect to application by Lions Gate Forest Products Ltd. The Application

relates to the use of two sites totaling 6.9 hectares located at the head of Klaskino Inlet for log handling and storage purposes. In process.

g) Referral response sent to Province with respect to application by Polaris Materials for a five year permit for a 588 hectare (1,453 acre) site south of Port McNeill to allow exploratory activities including geologic mapping, trenching, geophysical surveying and drilling with respect to aggregate resources: No objection subject to compliance with all regulations, consultation with Town of Port McNeill and First nations, and assessment is undertaken by a qualified hydrogeologist to ensure that future aggregate resource extraction activities will not negatively impact the groundwater regime and resultant water supply for the Town of Port McNeill.

h) Referral response sent to Province with respect to application by BC Timber Sales for a ten year Licence of Occupation for eight sites totaling 35.4 hectares in Mereworth Sound, Belize Inlet and Nugent Sound for log handling and storage, booming ground and helicopter drop purposes: No objection subject to the uses being operated in accordance with the requirements of Pacificus Biological Services Ltd. as outlined in its assessments, and that the successful bidder / operator be required to satisfy the RDMW’s forestry policy to support employment and business for local workers and firms within the Regional District.

8. Building / Demolition / Site Permits:

a) Site Permit issued with respect to replacement of above ground fuel tanks associated with Coop

gas station on the property at 160 1st Street in Sointula.

b) Occupancy Permit issued with respect to interior renovations associated with fire hall building on the property at 361 Albert Hole Road in Coal Harbour (Building Permit 2014-BP-04 with construction value of $74,000).

c) Occupancy Permit issued with respect to interior renovations associated with fire hall building on the property at 361 Albert Hole Road in Coal Harbour (Building Permit 2014-BP-05 with construction value of $33,914.00).

d) Application for Site Permit received for two dwellings located on a property at 230 21st Street in Sointula. Staff has advised the applicants who have already initiated construction, that two dwellings are not permitted on one lot as per the zoning bylaw and has offered means for dealing with this issue and is waiting to hear back.

Respectfully submitted,

Jeff Long Manager of Planning & Development Services

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REGIONAL DISTRICT OF MOUNT WADDINGTONSingle Source Awards

TO: BOARD

FROM: Jamie Hamilton, Finance Clerk

DATE: November 10, 2015

Policy # II - 2:1 Tendering Procedure and Policy requires that instanceswhere there has been a single source procurement or the lowest quote has not been accepted the reasons therefore shall be reported to the next meeting of theBoard for information, the following is submitted:

Single Source Procurements

DATE CHEQUE # PAYABLE TO AMOUNT SERVICE13-Oct 48414 Robert Rukin 3,000.00$ Covered trailer for MI Free Bike Program (GT)

13-Oct 48428 Hetherington Industries 1,361.85$ Removal of waste fuel from Loco 113 Woss

13-Oct 48423 Coral Refrigeration 387.52$ Freon removal units at 7 Mile

13-Oct 48434 Marshall Welding 2,016.00$ Replacement of dumpster bin lid 7 Mile

13-Oct 48426 Hardy Builders' Supply 245.41$ CH Water service repair hardware

13-Oct 48427 Henlors Mechanical 1,247.11$ Mechanical repair to baler 7 Mile

15-Oct 48456 Pitney Bowes 394.31$ 6 Toner cartridges 7Mile/Gen Govt

15-Oct 48459 Van Houtte Coffee Services 230.31$ Coffee beans/Powder Mix concession

19-Oct 48466 Island Foods 517.38$ Food for concession sales

19-Oct 48466 Island Foods 128.61$ Food for concession sales

19-Oct 48468 Shop Rite 370.98$ Epoxy and paint for Arena

19-Oct 48468 Shop Rite 314.98$ Shop vac for Arena

19-Oct 48470 Stryker Electronics 738.15$ Shaft/seal repair compressor at Arena

19-Oct 48472 Vimar Equipment 261.54$ Ice edger blades for Zamboni Arena

19-Oct 48472 Vimar Equipment 602.78$ Edger batter charger for Zamboni Arena

19-Oct 48467 Rocky Mountain Phoenix 6,913.93$ Firefighting jackets/pants/boots HCFD

19-Oct 48460 Lafrentz Road Marking 1,764.00$ TC Road marking

26-Oct 48483 Accent Refrigeration 3,040.20$ Repair electrical after Crow hit transformer Arena

26-Oct 48483 Accent Refrigeration 3,130.23$ Replacement of pressure tank Arena

26-Oct 48483 Accent Refrigeration 10,342.50$ Energy recovery coil dressing room Arena

26-Oct 48483 Accent Refrigeration 252.08$ Filter/Belt Ice plant Arena

26-Oct 48484 Busy B's Distributing 542.73$ Concession supplies for resale

26-Oct 48491 John Motherwell & Associates 4,337.50$ Woss sewer line relocation engineering

26-Oct 48497 Strategic Forest Management 8,994.09$ Gas Tax project Knot weed consulting

26-Oct 48498 Surespan Construction Ltd. 15,899.24$ Woss sewer line relocation construction

26-Oct 48500 V-Echo Restorations 191.53$ F250 Oil change/service

29-Oct 48514 Just Rite Precision Sharpening 526.40$ Zamboni blade sharpening Arena

29-Oct 48510 Busy B's Distributing 538.30$ Concession supplies for resale

29-Oct 48509 Accent Refrigeration 1,718.49$ Brine pump repair Arena

29-Oct 48508 Abernethy Contracting 2,504.25$ Hiab rental/replace cladding/drywall Arena

29-Oct 48528 Henlors Mechanical 1,245.44$ Guards for circuit box 7 Mile

05-Nov 48562 Windsor Plywood 160.59$ Lumber for Sointula TS repairs

05-Nov 48562 Windsor Plywood 160.84$ Office exterior renos supplies

05-Nov 48566 V-Echo Restorations 2,480.73$ Brakes/ball joints/wheel seal F250

05-Nov 48560 Pitney Bowes 532.33$ Toner for 3 printers in office

Page 14 of 21

05-Nov 48557 J.R. Ewen Ltd. 813.47$ HC Sewer service repair

05-Nov 48555 Ingenious Software 4,670.40$ Fire Department Software for all departments

05-Nov 48555 Ingenious Software 1,736.00$ Software service contract annual fee

05-Nov 48550 Duncan Electric Motor 22,280.87$ Flygt pump for CH Sewer Liftstation Gas tax project

05-Nov 48543 Acklands-Grainger 425.75$ Mops/bathroom supplies for Arena

05-Nov 48556 Island Foods 441.52$ Concession supplies for resale

05-Nov 48546 Busy B's Distributing 153.80$ Concession supplies for resale

05-Nov 48558 K&K Electric 1,982.94$ Water fountain/washer dryer electrical Arena

05-Nov 48558 K&K Electric 672.35$ Emergency repair motor exhaust fan Arena

Page 15 of 21


BYLAW NO. 891

Being a Bylaw to Establish and Regulate Advisory Planning Commissions WHEREAS the Board of Directors may establish advisory planning commissions for one or more electoral areas or portions of an electoral area. NOW THEREFORE the Board of Directors of the Regional District of Mount Waddington, in open meeting assembled, enacts as follows: Title 1. This Bylaw shall be cited as “Regional District of Mount Waddington Advisory Planning Commissions

Bylaw No. 891, 2015”. Purpose and Function 2. The purpose of an advisory planning commission (hereafter “APC”) is to provide input to the Board of

Directors (hereafter “Board”) or a director of the Board representing the affected electoral area (hereafter “electoral area director”), on all matters referred to it by the Board or by that electoral director respecting land use, the preparation and adoption of an official community plan or a proposed bylaw or permit that may be enacted or issued under Part 26 of the Local Government Act.

3. The Board, the standing committee responsible for land use planning, or an electoral area director, may refer to an APC, those matters referred to in section 2 herein that relate to the area for which the APC has been established. Such act shall constitute a referral. The Board hereby delegates to the Regional District’s officer responsible for land use planning to undertake referrals on behalf of the Board of Directors, the standing committee responsible for land use planning or the electoral area director for the affected electoral area.

Establishment of Advisory Planning Commissions 4. APCs are hereby established for each of those portions of Electoral Areas A, B, C and D as outlined

below: (a) A portion of Electoral Area A, the area of which includes Malcolm Island which is defined by the

official community plan bylaw in effect for Malcolm Island. The APC for this area shall be known as the Malcolm Island Advisory Planning Commission.

(b) A portion of Electoral Area B, the area of which includes the unincorporated community of Winter Harbour which is defined by the official community plan bylaw in effect for Winter Harbour. The APC for this area shall be known as the Winter Harbour Advisory Planning Commission.

(c) A portion of Electoral Area C, the area of which includes the unincorporated community of Coal Harbour which is defined by the official community plan bylaw in effect for Coal Harbour. The four elected members of the Coal Harbour Local Community Commission shall also serve as the APC for this area. Where there is a conflict between the regulations associated with Coal Harbour Local Community Commission Bylaw No. 219 and this Bylaw, the regulations of the former shall prevail.

(d) A portion of Electoral Area C, the area of which includes the unincorporated community of Hyde

Creek which is defined by the official community plan bylaw in effect for Hyde Creek. The APC for this area shall be known as the Hyde Creek Advisory Planning Commission.

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Regional District of Mount Waddington Advisory Planning Commissions Bylaw No. 891, 2015 Page 2

(e) A portion of Electoral Area C, the area of which includes the unincorporated community of

Quatsino which is defined by the official community plan bylaw in effect for Quatsino. The APC for this area shall be known as the Quatsino Advisory Planning Commission.

(f) A portion of Electoral Area D, the area of which includes the unincorporated community of Woss

which is defined by the official community plan bylaw in effect for Woss. The advisory planning commission for this area shall be known as the Woss Management Committee.

5. The Board may establish new APCs or repeal existing APCs by amendment to this Bylaw. Membership and Term of Appointment

6. Each APC shall consist of a minimum of three (3) and a maximum of seven (7) members.

7. A member of an APC must reside within the area for which that APC was established as defined in

section 4 herein.

8. With the exception of the APC for the unincorporated community of Coal Harbour, members of APCs shall be appointed by the Board by resolution upon receipt of a recommendation from the electoral area director for the electoral area for which the APC has been established.

9. An electoral area director may solicit expressions of interest from the public with respect to

membership on an APC.

10. The term of an appointment for APC members shall be for a maximum of four years. Members may be reappointed for subsequent terms.

11. The Board may, at its sole discretion, rescind the appointment of any member of an APC at any time.

12. The appointment of a member of an APC in effect at the time of the adoption of this Bylaw, shall

remain in effect for the duration of that member’s term of appointment unless that member’s appointment is rescinded by the Board.

13. Directors and alternate directors, officers and employees of the Regional District may not be

appointed as members of an APC, but they may attend APC meetings in a resource capacity.

14. All members of an APC shall serve without remuneration.

Meetings and Procedures 15. All meetings of an APC must be open to the public to attend and no meeting or part of a meeting

shall be closed to the public.

16. APC meetings shall take place on a weekday (Monday through Friday), but not on a statutory holiday;

17. At its first meeting of the calendar year, an APC shall appoint by resolution, a chairperson, a vice

chairperson and a secretary from among its members.

18. An APC shall meet on an as needed basis to deal with referrals. Upon receipt of a referral, the chairperson shall schedule a meeting for the purpose of considering the referral, with said meeting to take place within thirty days of the date the referral was sent. At that meeting, the APC must adopt a

Page 17 of 21


resolution which includes a recommendation with respect to the referral. The chairman may request an extension from thirty days to forty-five days if it is not possible to conduct the APC meeting within the thirty day timeframe.

19. The chairperson shall, upon receipt of a referral and having scheduled an APC meeting to consider

the referral, prepare an agenda for that meeting and shall distribute the agenda to the members of the APC and to Regional District staff at least 72 hours in advance of the commencement of the meeting, and Regional District staff will post the agenda on the Regional District website and on the public notice board at the Regional District administrative office.

20. Where a referral to an APC relates to an application that has been submitted to the Regional District,

Regional District staff shall invite the applicant to attend the APC meeting at which the application will be considered, and the chairperson shall provide the applicant with an opportunity to speak to his/her application at the meeting.

21. The chairperson of an APC may provide members of the public in attendance at an APC meeting

with an opportunity to provide input on a referral matter that is being considered by the APC however, each member of the public shall be limited to a five minute presentation.

22. The chairperson will preside over APC meetings. The vice chair will undertake the duties of the

chairperson when the chairperson is absent or unable to undertake the duties of the chairperson.

23. A majority of the members of an APC shall be deemed to be a quorum. In the event that a quorum is not present fifteen minutes after the time a meeting is scheduled to commence, the names of those present will be recorded and the meeting shall be adjourned.

24. In the event the chairperson and vice chairperson are not in attendance fifteen minutes after the time

a meeting is scheduled to commence, a quorum of the members present shall appoint by resolution, a member to preside at that meeting.

25. In the event the secretary is not in attendance fifteen minutes after the time a meeting is scheduled to

commence, the quorum of the members present shall appoint by resolution, a member to act as secretary at that meeting.

26. Each member of an APC must vote on a motion unless a member has declared a conflict of interest.

Any member present who does not vote is counted as having voted in the affirmative. A tie vote on a motion means that motion is defeated.

27. The secretary is responsible for taking the minutes of an APC meeting. The minutes shall contain the

following information:

(a) Date, time and location of the meeting;

(b) The time at which the chairperson calls the meeting to order; (c) The names of the members present at the meeting as well as those who are absent; (d) Other persons present (i.e. electoral area director, staff members, applicants, number of persons

from the general public); (e) Description of items dealt with by the APC and brief notes on the discussions related thereto; (f) Delegations who made representation to the APC;

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(g) Recommendations adopted by the APC with respect to referrals. These shall be in the form of a

resolution and shall include one of the following recommendation options:

(i) Approval, with or without stated reasons; or, (ii) Approval subject to conditions, with conditions stated; or, (iii) Refusal of approval with reasons for refusal stated;

(h) Motions and the mover and seconder of the motions; and,

(i) The time the meeting is adjourned.

28. Minutes of APC meetings shall be submitted to the Regional District within ten days following the

meeting of the APC and the minutes must be signed by the chairperson and secretary of the APC.

29. Minutes of APC meetings shall be included in the agendas of meetings of the Board for information purposes, and shall retained by the Regional District and made available to the public upon request.

Repeal 30. Regional District of Mount Waddington Advisory Planning Commissions Bylaw No. 626, 2000 is

repealed. READ A FIRST TIME THIS day of , 201 . READ A SECOND TIME THIS day of , 201 . READ A THIRD TIME THIS day of , 201 . ADOPTED THIS day of , 201 . ADMINISTRATOR CHAIRPERSON I hereby certify the foregoing to be a true and correct copy of Regional District of Mount Waddington Advisory Planning Commissions Bylaw No. 891, 2015 as adopted by the Board of Directors of the Regional District of Mount Waddington on the day of , 2015. Greg Fletcher Administrator

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BYLAW NO. 892

A bylaw to amend 'Woss Fire Protection Local Service Establishment Bylaw No. 563" to provide for rescue services.

WHEREAS by Bylaw No. 563, 1999 the Regional District of Mount Waddington established a local service for the provision of a fire protection service within a portion of Electoral Area "D”; AND WHEREAS the Regional District of Mount Waddington deems it necessary to expand the scope of emergency services to include rescue services; AND WHEREAS written consent, attached to and forming part of this bylaw, has been given on behalf of the Electors by the Electoral Area "D" Director to amend Bylaw No. 563; NOW THEREFORE the Board of the Regional District of Mount Waddington in open meeting assembled hereby enacts as follows: 1. THAT Bylaw No. 563, 1999, Section 1 be amended as follows:

a) Section 1 is amended by striking out the expression “…fire protection service…” and replacing with the expression “…fire protection and rescue services…”.

2. THAT this bylaw be cited as "Woss Fire Protection and Rescue Local Service Establishment

Amendment Bylaw No. 892, 2015".

READ A FIRST TIME THIS 20th DAY OF OCTOBER, 2015

READ A SECOND TIME THIS 20th DAY OF OCTOBER, 2015

READ A THIRD TIME THIS 20th DAY OF OCTOBER, 2015

APPROVED BY THE INSPECTOR OF MUNICIPALITIES THIS DAY OF , 20__

ADOPTED THIS __ DAY OF _____, 20__

SECRETARY CHAIR I, ________________ hereby certify, that the foregoing is a true and correct copy of Bylaw No.892 cited as the Woss Fire Protection and Rescue Local Service Establishment Amendment Bylaw No. 892,2015” as given third reading this 20th day of October, 2015. _____________________________ SECRETARY

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BYLAW NO. 892

Electoral Area Director Consent

October 15, 2015 I, Dave Rushton, Area Director for Electoral Area “D” give consent to expand the scope of emergency services provided by the community of Woss to include rescue services. ______________________________ Dave Rushton Area “D” Director

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Documents

New REGIONAL DISTRICT OF MOUNT WADDINGTON 11 17 RDMW AGENDA PKG.pdf · 2015. 11. 16. · 1. Recommendations from the Planning Committee meeting of November 17, 2015. SECTION F –