REGIONAL DISTRICT OF MOUNT WADDINGTON

AGENDA – BOARD OF DIRECTORS MEETING

January 19, 2016 at 2:00pm, Regional District Office – 2044 McNeill Road Port McNeill

Call to Order: The meeting shall be called to order at 2:00 pm

SECTION A – Agenda / Nominations / Delegations / Recognitions

Adoption of Agenda: 1. Adopt the Agenda as circulated.

Delegations: 2. Marine Harvest Ian Robertson, Director of Public Affairs; Dean Dobrinsky, Director of Human Resources; Stephen Hall, Processing Director

SECTION B – Minutes / Correspondence on the Table / Appointments

Minutes:

1. Minutes of the meeting held December 15, 2015 Pages 1-5

Correspondence on the table:

2. a) District of Port Hardy Regular meeting minutes dated Nov 24/15; Town of Port McNeill Regular meeting minutes dated Dec 7/15, Nov 16/15; Village of Port Alice Regular meeting minutes dated Nov 25/15. b) Coal Harbour LCC minutes dated Nov 11/15, Oct 14/15; Hyde Creek APC minutes dated Jan 6/16, Dec 2/15; Quatsino APC minutes dated Dec 17/15. c) Cheque Register Report dated Dec 15/15 – Jan 18/16.

Appointments: 3. 2016 Board Appointments Page 6

SECTION C – Staff Operation Reports

Administrator’s Report:

1. Monthly report from the Administrator dated January 11, 2016 Page 7 2. Travel report dated January 19, 2016 Page 8

Economic Development: 3. Monthly report from the Manager of Economic Development dated January 19, 2016

a) Tourism Coordinator report dated January 12, 2016 Pages 9-10

Operations: 4. Monthly report from the Manager of Operations dated January 11, 2016 Page 11

Planning & Development: 5. Monthly report from the Manager of Planning & Development Services dated January 4, 2016

Pages 12-13

SECTION D - Financial Reports

Monthly Finance Report:

1. 2015 Auditor Appointment a) Engagement Letter b) Estimated Fees Pages 14-17

Page 2 RDMW Agenda

2. Monthly Single Source Report dated January 12, 2016 Page 18

SECTION E - Committee Reports

Committee Reports from Directors:

1. Minutes of the Public Hearing dated January 19, 2016 re: Proposed Regional District of Mount Waddington Zoning Bylaw Amendment Bylaw No. 882, 2015.

SECTION F – Bylaws

1. Bylaw No. 882 cited as “Regional District of Mount Waddington Zoning Bylaw Amendment Bylaw No. 882, 2015” to be read a third time. Pages 19-20 Pending Approval of the Public Hearing Minutes: 2. Bylaw No. 882 to be adopted.

SECTION G – Correspondence

Correspondence: NONE

SECTION H – Director Reports / Other Business / Next Meeting

Other Board Business:

NONE

Rural Updates: Area “A” – Broughton (Malcolm Island) Area “B” – Quatsino Area “C” – Rupert Area “D” – Nimpkish a) Woss Local Services Management Committee Appointments

Municipal Updates:

Village of Alert Bay Village of Port Alice District of Port Hardy Town of Port McNeill

Committee Meetings:

Next month Committee meetings as required

Next Month Meeting Date and Time:

Next month meeting February 16, 2016 at 2:00pm

Adjourn: Motion to adjourn the meeting

REGIONAL DISTRICT OF MOUNT WADDINGTON

MINUTES MINUTES of the regular Board meeting of the Regional District of Mount Waddington held

Tuesday, December 15, 2015 at the Regional District Office, 2044 McNeill Road, Port McNeill. PRESENT: CALL TO ORDER:

Chair: D. Rushton Directors: H. Soltau, P. Wainwright, A. Hory, M. Berry, D. Buchanan-Alternate,

J. Allen, D. Dugas, H. Bood, S. Ackland Staff: G. Fletcher-Administrator; P. English-Manager of Economic

Development; P. Donaghy-Manager of Operations; J. Long-Manager of Planning & Development Services; J. White-Tourism Coordinator; L. Patterson-Recording Secretary

Public: 1 Media: North island Gazette The meeting was called to order at 2:04 pm.

SECTION A Nominations for Chair: Nominations for Vice-Chair:

1. The Administrator will call for Nominations for Chair The Administrator called for nominations for the Chair of the Board.

Director Rushton was nominated and accepted the nomination. The Administrator called three times for any further nominations and

hearing none, declared Director Rushton Chair of the Board. 2. The Administrator will call for Nominations for Vice-Chair The Administrator called for nominations for the Vice-Chair. Director Hory was nominated and accepted the nomination. The Administrator called three times for any further nominations and

hearing none, declared Director Hory Vice-Chair of the Board. Chair Rushton resumed duty as Chair.

Adoption of Agenda: 224/15

3. Adopt the Agenda It was moved and seconded that the Agenda be adopted with the following additions:

• December Travel Report • Bylaw No. 882 CARRIED

SECTION B Minutes: 225/15

1. Minutes of the meeting held November 17, 2015.

It was moved and seconded that the minutes of the Regional District of Mount Waddington board meeting held November 17, 2015 be adopted.

CARRIED

Correspondence on the table: 226/15

2. a) District of Port Hardy Regular meeting minutes dated Nov 10/15, Oct 27/15, Oct 13/15; Committee of the Whole meeting minutes dated

Nov 9/15; Special Council meeting minutes dated Nov 10/15, Oct 27/15; Town of Port McNeill Regular meeting minutes dated Nov 2/15, Oct 20/15; Village of Port Alice Regular meeting minutes

dated Nov 10/15, Oct 14/15; Village of Alert Bay Regular meeting minutes dated Nov 9/15.

b) Coal Harbour LCC minutes dated Sep 16/15, Aug 12/15; Malcolm

Island Local Services minutes dated Nov 30/15. c) Cheque Register Report dated Oct 20 – Nov 16/15.

It was moved and seconded that the correspondence on the table be received and filed. CARRIED

Page 1 of 20

RDMW Minutes December 15, 2015 – Prior to Adoption Page 2 of 5

Appointments: 2016 Fire Chief Appointments 227/15

3. 2016 Board Appointments • Chair will review current appointments with Directors and make

appointments in January 2016. 4. 2016 Fire Chief Appointments It was moved and seconded that the following Fire Chief Appointments for 2016 be approved: Coal Harbour Andrew Hory Sointula Tom Trimmer Hyde Creek Cam Brady Woss Brad Galeazzi

CARRIED SECTION C- STAFF REPORTS: Administrator’s Report: Quatsino-911 Fire Dispatch Service 228/15 229/15 230/15

1. Monthly Report from the Administrator dated December 9, 2015.

• Mount Cain opened Dec 12 • North Island 911 is developing a proposal for a repeater on Mt. Byng

that could provide a new dispatch service to Quatsino and improve service to Coal Harbour, Holberg and Port Alice

• Costs associated with this proposal would be approximately $4000 in capital and $900/year operating costs

o Three funding options for consideration: Quatsino Fire Department pays the costs Area C Director utilizes area funds RDMW covers through 911 reserve funds

It was moved and seconded that a Quatsino 911 fire dispatch service to the Quatsino Fire Hall be supported and that costs associated with implementation will be paid from the 911 reserve funds. CARRIED It was moved and seconded that the December 2015 report from the Administrator be received and filed. CARRIED 2. Verbal Travel Report It was moved and seconded that the following travel be approved: Jeff Long PADM 200 Cowichan Bay Jan/Feb/Mar $2745.84

CARRIED

Economic Development Report: 231/15

3. Monthly report from the Manager of Economic Development dated December 15, 2015. • CEO of Aboriginal Tourism Canada, Keith Henry, will be presenting at

the North Island Tourism Forum; Thanks to Conrad Browne of GNN for helping to make the connection

• In January the Forum website will be operational and save the date info will be sent out

• EcoPlan will be facilitating the Forum and assisting with planning • Community Futures has opened a temporary branch in Alert Bay • Plan for an interactive web-based trail map will be integrated with the

ICET-funded Tourism Vancouver Island trails marketing strategy; Director Berry added that all Cormorant Island trails have been GPS’d

• WFP acknowledged ineffective consultation and has committed to improving; not sure if any changes are coming forward although they advised in the public meeting that the 4x4 shifts would not be implemented

• Working on 2016 knotweed funding application; if any individual communities wish to participate, advise Manager and note there will be a requirement for cost-sharing

It was moved and seconded that the December 2015 report from the Manager of Economic Development be received and filed. CARRIED

a) VINTAC Presentation • 2016-2018 Strategic Business Plan-Destination BC’s (DBC) new

funding model will hopefully provide more funds to promote North

Page 2 of 20

RDMW Minutes December 15, 2015 – Prior to Adoption Page 3 of 5

232/15 Recommendations from VINTAC 233/15

Island tourism; plan implements additional performance measures and consideration of developing new products

• 2016 Marketing Plan-upon Board approval of the 2016 Marketing Plan it will be sent to DBC; any notice of approval would be in January; large increase in the budget which is due to the DBC funding model change; VINT is really ahead in being able to maximize matching funds from DBC

Discussion: • Whale Heritage Site:

o There are currently no designated sites as the initiative is in the formative stage of determining and developing sites

o North Island application was submitted at the last moment and isn’t available on the website

o This is a very new program and NIMMSA/VINT have been following up to determine what is involved in the accreditation process, what are the costs, what benefits would the north island receive for money?

• First Nations Engagement Strategy o VINT is increasing representation making additional seats

available to every First Nation that signed the Regional Protocol o It is recognized that First Nations have ownership of their culture

and need to be involved in planning-this is one of the goals of the Tourism Forum

b) Tourism Coordinator report dated December 7, 2015

It was moved and seconded that the December 2015 report from the Tourism Coordinator be received and filed. CARRIED c) Recommendations from VINTAC dated November 25, 2015 It was moved and seconded that the following recommendations from the Vancouver Island North Tourism Advisory Committee be approved: 2015-13 The 2016 Marketing Plan with the addition of the Whale Heritage Site promotional project and to base the Destination BC Cooperative Marketing application on this plan.

2015-14 The 2016-2018 Strategic Business Plan with the identified revision.

2015-15 The Corporate Review of the Vancouver Island North Tourism Advisory Committee Final Report as presented.

2015-16 The expansion of the First Nations positions on the Vancouver Island North Tourism Advisory Committee to offer a space for each signatory to the Regional Protocol signed between the RDMW and local First Nations.

2015-17 That all municipal and First Nations positions on the Vancouver Island North Tourism Advisory Committee be designated as 2-year appointments.

2015-18 That the members currently sitting in the Strategic Appointment positions be appointed for another 2-year term: Donna Gault, Tourism Port Hardy; David Mitchell, Community Futures Mount Waddington; Cathy Denham, North Island Daytrippers; Roger McDonell, Stubbs Island Whale Watching.

CARRIED

Operations Report: Malcolm Island Waste Collection Service Agreement 234/15

4. Monthly Report from the Manager of Operations dated December 8, 2015. • All local services budgets were approved as presented • Gas tax funding for Sointula Lift Station #5 was approved • Working on Malcolm Island waste disposal agreement

It was moved and seconded that Fox’s Disposal Services Ltd be contracted to provide waste collection services for Malcolm Island for five years commencing on January 1, 2016 with a 2% increase of fees and subsequent annual increases of 1% or the BC CPI whichever is greater.

CARRIED

Page 3 of 20

RDMW Minutes December 15, 2015 – Prior to Adoption Page 4 of 5

235/15 It was moved and seconded that the December 2015 report from the Manager of Operations be received and filed. CARRIED

Planning Report: Bylaw No. 882 Public Hearing 236/15 237/15

5. Monthly Report from the Manager of Planning and Development Services dated December 7, 2015. • Bylaw No. 882 regarding Nimmo Bay is coming forward in Bylaws

below • Property owner has changed request to remove expansion areas

which were the focus of First Nations opposition; has all Island Health permits in place

It was moved and seconded the the Board directs staff to undertake preparations for advertising and conducting a public hearing with respect to Regional District of Mount Waddington Zoning Bylaw Amendment Bylaw No. 882, 2015, at 1:30pm on January 19, 2016 at the Regional District office addressed as 2044 McNeill Road, Port McNeill, BC, in accordance with Sections 890 and 892 of the Local Government Act. It was moved and seconded that the December 2015 report from the Manager of Planning and Development Services be received and filed. CARRIED

SECTION D FINANCIAL REPORTS: 238/15

1. Monthly Single Source Report dated December 8, 2015. It was moved and seconded that the December 2015 Single Source awards report be approved. CARRIED

SECTION E COMMITTEE REPORTS:

NONE

SECTION F – BYLAWS Bylaw No. 859 Rescind 3rd Reading 239/15 Bylaw No. 859 3rd Reading 240/15 Bylaw No. 892 Adoption 241/15 Bylaw No. 882 Rescind 2nd Reading 242/15 Bylaw No. 882 2nd Reading 243/15

1. Bylaw No. 859 cited as “Regional District of Mount Waddington Quatsino Waste Management Service Area Establishment Bylaw No. 859, 2014” to rescind third reading.

It was moved and seconded that the third reading of Bylaw No. 859 be rescinded. CARRIED 2. Bylaw No. 859 to be reconsidered and read a third time. It was moved and seconded that Bylaw No. 859 be read a third time.

CARRIED 3. Bylaw No. 892 cited as “Woss Fire Protection and Rescue Local Service

Establishment Amendment Bylaw No. 892, 2015” to be adopted. It was moved and seconded that Bylaw No. 892 be adopted.

CARRIED 4. Bylaw No. 882 cited as “Regional District of Mount Waddington Zoning

Amendment Bylaw No. 882, 2015” to rescind second reading. It was moved and seconded that the second reading of Bylaw No. 882 be rescinded. CARRIED 5. Bylaw No. 882 to be reconsidered and read a second time. It was moved and seconded that Bylaw No. 882 be read a second time.

CARRIED SECTION G Correspondence: NONE SECTION H Other Board Business:

1. Recommendation from December 15 In-Camera meeting re: Emergency Coordinator It was moved and seconded that Gloria LeGal be appointed as Emergency Coordinator effective January 1 to December 31, 2016.

CARRIED

Page 4 of 20

RDMW Minutes December 15, 2015 – Prior to Adoption Page 5 of 5

Rural Updates: Sointula-Alert Bay Power Linkage Cable Work Request 244/15 Quatsino APC Appointment 245/15

Area “A” – Broughton (Malcolm Island) • Merry Christmas to everyone • Recently had another power outage due to failure of the main cable

from Alert Bay, in the past the RDMW and Alert jointly wrote a letter to BC Hydro requesting a second cable, however First Nations were opposed and this dropped off the priority list

It was moved and seconded that a letter be written to BC Hydro requesting that repair work be prioritised on the main and only power linkage from Alert Bay to Sointula.

CARRIED Area “B” – Quatsino

• Best of the season and best wishes in 2016 Area “C” – Rupert

• Merry Christmas to everyone • Received another application for the Quatsino APC from a former

member It was moved and seconded that Dianne Renaud be appointed to the Quatsino Advisory Planning Commission from December 15, 2015 to December 31, 2018.

CARRIED Area “D” – Nimpkish

• Last week of the 5 and 2 shifts; workers are ready for a break, will be returning in early January but no idea how the shifting will be implemented

Municipal Updates:

Village of Alert Bay • Merry Christmas, it has been a fun year and looking forward to next

year • High hopes that the New Year will finish up staffing processes

Village of Port Alice

• Thank you, it has been a pleasure to sit as Vice Chair of the Board, congratulations to Director Hory and Merry Christmas to everyone

District of Port Hardy

• Wishing everyone a happy and prosperous season • Director Dugas is looking forward to working on the Policy Manual

Review Town of Port McNeill

• Successful Christmas Craft Fair and “Deck the Halls” community event • Attended excellent Poetry Slam at NISS • Merry Christmas, it has been wonderful to spend time with you, looking

forward to next year

Committee Meetings:

Committee meetings at the Call of the Chair

Next Month Meeting Date:

Next month meeting December 15, 2015 at 2:00 pm

Adjourn: 223/15

It was moved and seconded to adjourn the meeting at 3:29 pm. CARRIED

CERTIFIED CORRECT: SECRETARY CHAIR

Page 5 of 20

Updated: January 12, 2016

Effective: 2016-Current File: 310.09

COMMITTEESD. RushtonChair/Area D

H. SoltauArea A

P. WainwrightArea B

A. HoryArea C

M. BerryAlert Bay

J. AllenPort Alice

H. BoodPort Hardy

D. DugasPort Hardy

S. AcklandPort McNeill

Management & Personnel/Policy Committee

Municipal Insurance Authority Representative AlternateMount Cain Alpine Park Society RepresentativeHospital Capital Planning Advisory Committee

Rural RepresentativeMount Waddington Health Network Steering Committee - Rural Representative Representative

North Island Regional Emergency Plan Committee Representative AlternateVancouver Island Library Board Representative AlternateMunicipal Finance Authority Alternate Representative911 Corporation RepresentativeCoastal Community Network-Awaiting Status Representative AlternateScott Islands Group Representative AlternateMarine Planning Partnership(MaPP/Regional (REMaPP/MPAC) Representative Alternate

Sport Fishing (Rural) RepresentativeVancouver Island Tourism (Rural) RepresentativeVancouver Island North Tourism Advisory Comm RepresentativeTlowitsis Treaty Negotiations (each March) Representative AlternateVancouver Island Trails Society RepresentativeIsland Coastal Economic Trust RepresentativeMount Waddington Transportation Advisory Comm Wendy White

Coastal Regional District Chairs Ferry Committee RepresentativePolicy Manual Review Committee Representative Representative RepresentativeSpecial Finance Committee Representative Representative RepresentativeOTHER APPOINTMENTSVancouver Island North Woodlands Advisory GrNimpkish Woodlands Advisory Committee

REGIONAL DISTRICT OF MOUNT WADDINGTON2016 RDMW Board Appointments

Representative-P. DonaghyRepresentative-P. English

Alternate-P. EnglishAlternate-P. Donaghy

Page 6 of 20

REGIONAL DISTRICT OF MOUNT WADDINGTON

REPORT

TO: BOARD FROM: Greg Fletcher, Administrator SUBJECT: January, 2016 Administration Report DATE: January 11, 2016 __________________________________________________________________________________ Budgets – Finance staff have been busy working with Managers in preparation of the 2016 Budget. We should be able to have a budget ready for first reading for the February Board meeting. Office Computer Network- The back-up server has been restored and the current scheduled back-ups are being done. Restoration of data from missed back-ups continues. Respectfully Submitted,

Greg Fletcher Greg Fletcher, Administrator

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REGIONAL DISTRICT OF MOUNT WADDINGTON

Travel Report

TO: BOARD FROM: Greg Fletcher, Administrator SUBJECT: January Travel Report DATE: January 19, 2016 Authorization required for the following travel outside the RDMW:

Name Purpose Location Date Est. $ Patrick Donaghy

BC MSW Management Study

Nanaimo Jan. 22 $429.45

Motion Required.

Page 8 of 20

REGIONAL DISTRICT OF MOUNT WADDINGTON

REPORT TO: Chair and Directors FILE NO. 315.03 FROM: Pat English, Manager of Economic Development SUBJECT: Monthly Report DATE: Jan 19, 2015 _____________________________________________________________________________ During the past month, I undertook the following economic development activities:

• We have sent “Save the Date” notices to 153 tourism sector stakeholders as advance notice for the North Island C2C Tourism Forum and have developed a website for information and registration. The web address is www.northislandtourism.ca A copy of the draft agenda is expected to be available on the web site by the end of the week.

• I met with several members of the group applying for designation as a whale heritage site to discuss development issues and how the RD could assist moving this initiative forward. We will be holding further meetings in February with the goal of completing a work plan for the application over the next several months.

• I have been assisting the Ministry of Jobs, Tourism and Skills Training to organize an Economic Development Building Blocks workshop on January 25th at Port McNeill Community Futures office.

• We have sent invitations to all of the First Nations who were signatories of the 2010 Protocol Agreement to join the Vancouver Island North Tourism Committee.

• I have been working with accounting staff to complete a budget for 2016 that will provide the resources to move ahead with the various initiatives in my portfolio.

Respectfully submitted,

Manager of Economic Development

Page 9 of 20

January 12, 2016 Pat English Manager of Economic Development Regional District of Mount Waddington P.O. Box 729 Port McNeill, BC Canada Re: Vancouver Island North Tourism Report; December 2015 - January 2016 Destination BC Cooperative Marketing Program Application

Application prepared based on the 2016 VINT Marketing Plan Presented as integrated marketing campaign with each of the individual tactics presented as

activities supporting the main campaign messaging Presented as a multi-year campaign over a three year duration with campaign tactics building on the

previous year’s messaging; If the application is approved, VINT would have cooperative marketing investment secured for 2016, 2016 & 2018

Application submitted December 30 Notification is expected by January 31

Tourism Vancouver Island Marketing Committee meeting Attended the Tourism Vancouver Island Marketing Committee meeting on January 5 Looking forward to receiving more information on the Destination Development initiatives that will be

delivered through Tourism Vancouver Island; Details to be confirmed with programming scheduled to begin in the new fiscal year, after April 1

Changes to trade and media program delivery through Tourism Vancouver Island with direction primarily being delivered through Destination BC for familiarization tours beginning at the start of the new fiscal year

2016 Vancouver Island North Explorer Guide Guides delivered to Port Hardy on January 6 Design moved towards alignment with the new BC brand guidelines Expansion of guide from 48 to 56 pages based on increase in advertisers Activity and community sections used imagery and text call-outs to draw readers attention and inspire

them to read deeper into the editorial

Respectfully Submitted,

Joli White, Tourism Coordinator Vancouver Island North | 250 902-8281 | joli@vancouverislandnorth.ca

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REGIONAL DISTRICT OF MOUNT WADDINGTON

REPORT

TO: Chair and Directors FILE NO. 315.04 FROM: Patrick Donaghy, Operations Manager SUBJECT: January Report DATE: January 11, 2016 The Manager of Operations has been on a number of different priorities since the January Board meeting. By the time of the January Board meeting, a request for proposals for the replacement of the 7 Mile truck scales should be posted on BCBid. The estimated cost of this capital investment is $80,000 and potentially could provide the opportunity to increase the efficiency of billing for tipping fees and easing the maintenance of the scales to maximize their service life. It is the intent of the Manager of Operations to get advice both from staff at 7 Mile and the Finance departments in assessing the solicited proposals. It is hoped that by the time of the January Board meeting, that the Regional District will finally receive an offer to install the heat pump at the Hyde Creek Fire Hall. This heat pump was deemed surplus by the arena and is being reallocated to serve the Hyde Creek Fire Service. Other areas that will be occupying the Manager of Operations in the coming months include the update to the Regional Solid Waste Management Plan, the integration of the communities of Klemtu and Bella Bella into the RDMW solid waste shed, ramp up of the Fire Pro information management system and the development of the Quatsino Solid Waste Service. If there should be any questions, please contact me at your convenience. Respectfully submitted _________________________________________ Patrick Donaghy PEng, MSc Manager of Operations

Page 11 of 20

TO: Board of Directors File: 315.05

FROM: Jeff Long, Manager of Planning & Development Services

SUBJECT: December, 2015 Planning & Development Services Department Summary Report

DATE: January 4, 2016

1. Woss Crown Grants: Provincial staff advises it is preparing the documentation to be filed such that an

Order of Council can be drafted for consideration by Cabinet. Once approved, the Order in Council would authorize the granting of all three Woss Crown land properties (Woss Heritage Park, Sewage Lagoon and Community Hall / Fire Hall / Pool) to the RDMW.

2. Regional Plan: Deadline for comments from organizations and the public was 4:30pm, December 31, 2015. Staff is preparing a report for the January Planning Committee meeting to compile the input received as a result of the advertising / referral process.

3. PROJ-08-2015 Civic Addressing in iMap: A grant application was approved to help improve the civic addressing mapping and information associated with the iMap geographic information system. This project is to be completed by February 1st.

4. PROJ-09-2015 Highway Use Permit for Sewage Works: Upgrades to the sewage system

infrastructure is to be undertaken on 17th Avenue in Sointula. Staff will assist Operations by applying for and obtaining a permit from the Ministry of Transportation and Infrastructure for the proposed works.

5. Quatsino APC: The inaugural meeting of the newly established Quatsino APC took place on

December 17th. Staff presented information on the proposed new Regional Plan and solid waste and recycling service and transfer station. The Quatsino APC was to hold another meeting on December 28th to continue with its review of the Regional Plan and comments are expected to be forthcoming.

6. Crown Land Tenures:

a) Cancellation of Investigate Permit No. 112572 issued to Kleana Power Corporation with respect

to a 75.08 hectare (185.53 acre) site in the vicinity of the Klinaklini River in Electoral Area ‘A’ with respect to potential run of river hydroelectric project.

b) Cancellation of Investigate Permit No. 112918 issued to C-Free Power Corp with respect to a

4,913.61 hectare (12,142 acre) site in the vicinity of the Keogh Lake in Electoral Area ‘A’ with respect to potential run of river hydroelectric project.

c) Issuance of Licence No. V920121 to TB Forestry Ltd. for a ten year period effective May 6, 2015 with respect to a 13.5 hectare water based site in Strachan Bay for log dump, log handling and storage and camp tie up purposes.

d) Referral response submitted with respect to Crown Land Tenure Application and related Water Licence Application with for a commercial accommodation development on a 0.19 hectare (0.47 acre) site on the east side of Wakeman Sound adjacent to Wakeman Forest Service Road in Electoral Area ‘A’. The proposal to utilize the site for a commercial accommodation development appears consistent with the policies of Regional Plan Bylaw No. 674, 2003 however, the site not zoned in accordance with RDMW Zoning Bylaw No. 21 in a manner that permits commercial accommodation. In order to proceed with the proposed development, the applicant must submit a

REGIONAL DISTRICT OF MOUNT WADDINGTON

MONTHLY REPORT

PLANNING & DEVELOPMENT SERVICES DEPARTMENT

Page 12 of 20

December, 2015 Planning & Development Services Department Summary Report 2

Regional District of Mount Waddington

Development Application to the RDMW to request and obtain approval of a bylaw amendment that has the effect of applying a suitable zoning category that permits the proposed use.

e) Cancellation of Licence No. 120510 issued to Columbia Energy Inc. with respect to a 1.45 hectare (3.6 acre) water based site located adjacent to the west side Cormorant Island, south of the ferry dock in Alert Bay.

f) Renewal of tenure for ten years through the issuance of Licence No. V919480 to Kwatsi Bay Marina with respect to a 1.31 hectare (3.24 acre) upland portion of District Lot 828 adjacent to Kwatsi Bay in Simoom Sound for commercial resort use.

g) Renewal of tenure for ten years through the issuance of Licence No. V919481 to Kwatsi Bay Marina with respect to a 0.645 hectare (1.593 acre) water based site in Kwatsi Bay of Simoom Sound for commercial boat moorage in association with an upland commercial resort use under separate Crown tenure.

h) Cancellation of Lease No. 102514 issued to Coast Dryland Services Ltd. with respect to a 21.77

hectare (53.8 acre) water based site on the south side of Ledge Point for log handling and storage purposes.

i) Renewal of tenure for ten years through the issuance of Licence No. V919807 to the District of Port Hardy with respect to road access from Holberg Road to the District’s Tsulquate River waterworks intake infrastructure.

j) Renewal of tenure for ten years through the issuance of Licence No. V919772 to Gatehouse Investments Ltd. with respect to a 0.456 hectare (1.13 acre) water based site in Echo Bay for dock, wharf, walkway ramp, and/or pier for personal, non-commercial use.

7. Zoning Bylaw Amendments:

a) Nimmo Bay Resort (2015-ZBA-01): The applicant has revised its application for rezoning to

exclude the two proposed future expansion areas. As a result, the Board rescinded second reading of Bylaw No. 882 and reread second reading with these two areas excluded from it. A public hearing will take place on January 19th and staff has made arrangements in this regard.

8. Building / Demolition / Site Permits:

a) Application for Site Permit was received and a site permit issued (2015-SP-16) for a primary dwelling on a property on the north shore of Malcolm Island in the vicinity of Bere Point.

Respectfully submitted,

Jeff Long Manager of Planning & Development Services

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December 30, 2015

Mr. Joe MackenzieRegional District of Mount WaddingtonP. O. Box 729 2044 McNeill RoadPort McNeill, BC V0N 2R0

Dear Mr. Mackenzie:

This letter will confirm the arrangements discussed with you regarding the services we will render to RegionalDistrict of Mount Waddington ("the Regional District") commencing with the fiscal year endingDecember 31, 2015.

Our responsibilities

We will audit the consolidated financial statements of Regional District of Mount Waddington for the year endedDecember 31, 2015.

Our audit will be conducted in accordance with Canadian generally accepted auditing standards. Accordingly, wewill plan and perform our audit to provide reasonable, but not absolute, assurance that the consolidated financialstatements taken as a whole are free of material misstatement, whether caused by fraud or error, including non-compliance with laws and regulations whose consequences have a material effect on the consolidated financialstatements.

Our statutory function as auditors is to report to the Board of Directors by expressing an opinion on the annualconsolidated financial statements. At the conclusion of our audit we will submit to you a report containing ouropinion on the consolidated financial statements. If, during the course of our work, it appears for any reason thatwe will not be in a position to render an unmodified opinion on the consolidated financial statements, we willdiscuss this with you.

Our responsibilities, objective, scope and the inherent limitations of an audit conducted in accordance withCanadian generally accepted auditing standards are detailed in Appendix A, which forms part of our mutualunderstanding of the terms of this engagement.

Independence

The Rules of Professional Conduct require that we are independent when conducting this engagement. We willcommunicate to the Board of Directors any relationships between the Regional District (including related entities)and MNP LLP (“MNP”) that, in our professional judgment, may reasonably be thought to bear on ourindependence.

Further, we will confirm in writing our independence with respect to the Regional District.

If matters should arise during this engagement that can reasonably be assumed to have impaired ourindependence, we may need to withdraw from this engagement.

SUITE 400, MNP PLACE, 345 WALLACE STREET, NANAIMO B.C., V9R 5B6 T: 250.753.8251 F: 250.754.3999 MNP.ca

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Management's responsibilities

The operations of the Regional District are under the control of management, which has responsibility for theaccurate recording of transactions and the preparation and fair presentation of the consolidated financialstatements in accordance with Canadian public sector accounting standards. This includes the design,implementation and maintenance of internal control relating to the preparation and presentation of theconsolidated financial statements.

Appendix B, which describes in detail management’s responsibilities with respect to: information to be madeavailable; fraud and misstatement; representations on recognition, measurement and disclosure; andreproduction or publication of our report, forms part of our mutual understanding of the terms of thisengagement.

Reporting

Unless unanticipated difficulties are encountered, our report will be substantially in the form illustrated inAppendix C.

Fees and expenses

Our fees are determined on the basis of time spent on the engagement at the tariff rates of various members ofour team. Any disbursements will be added to the billing. The proposed audit fee will be included on the 2015Audit Service Plan.

Our estimated fees are based on our past experience and our knowledge of the Regional District. This estimaterelies on the following assumptions:

No significant deficiencies in internal controls which cause procedures to be extended; No major unadjusted misstatement(s) or un-reconciled balances; Significantly all adjusting entries are completed prior to trial balance and journal entries being

provided to the audit team; All management and required staff are available as needed; Information and working papers required, as outlined in our letter of fiscal year-end requirements, are

provided in the mutually agreed form and timing; and There are no changes to the agreed upon engagement timetable and reporting requirements.

If any significant issues arise during the course of our audit work which indicate a possibility of increasedprocedures or a change in the audit timetable, these will be discussed with management by the practitionerleading your engagement so a mutually agreeable solution can be reached. In accordance with our standardterms and conditions, included as Appendix D, if significant changes to the arrangements set forth in thisengagement letter are required, any change in scope of the engagement will need to be agreed in writing, in a“Change Order” agreement.

Other matters

We will ask that your personnel, to the extent possible, prepare various schedules and analysis, and makevarious invoices and other documents available to our team. This assistance will facilitate the progress of ourwork and minimize the cost of our service to you.

We will, as permitted by the Rules of Professional Conduct, provide additional services upon request, in areassuch as taxation, leadership and human resource management, communication, marketing, strategic planning,financial management and technology consulting.

As part of our services, if during the course of our engagement, we become aware of possible areas forimprovement, we will submit to you a memorandum containing suggestions for improvement of existing systemsof controls, accounting policies and procedures, and related matters that come to our attention during the courseof our work.

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Our standard terms and conditions, listed below, form part of our mutual understanding of the terms of thisengagement. In the event that you choose to terminate this engagement based on the terms outlined inAppendix D, we reserve the right to notify all financial statement users of the change.

The privacy and security of the personal information you provide is important to us. We strive to ensure thestrictest compliance with all applicable provincial and federal standards of protection and disclosure of personalinformation by any and all of our employees, agents, divisions and/or affiliates (referred to collectively as “MNP”).You may review our privacy policy at www.mnp.ca. We will not collect, use, or disclose any of your personalinformation without your knowledge and consent, unless required to do so by legal authority or the applicableprovincial Rules of Professional Conduct.

By signing this engagement letter you agree that for the purposes of this engagement MNP may collect, use, anddisclose personal information in accordance with our privacy policy. You also agree that MNP may collect anduse personal information from you for the purposes of providing other services or informing you of otheropportunities from time to time (“Other Matters”). Personal information that is not relevant to the purposes of thisengagement or to any Other Matters will not be disclosed to anyone for any reason without your further priorconsent.

In accordance with professional regulations (and by Firm policy), our client files must be periodically reviewed byprovincial or national practice inspectors and by other Firm personnel to ensure we are adhering to professionaland Firm standards. Confidentiality of client information will be maintained throughout this process.

The arrangements outlined in this letter and its appendices will continue in effect from year to year, unlesschanged in writing.

We believe the foregoing correctly sets forth our understanding, but if you have any questions, please let usknow. If you find the arrangements acceptable, please acknowledge your agreement to the understanding bysigning and returning the second copy of this engagement letter to us.

It is a pleasure for us to be of service to you. We look forward to many years of association with you andRegional District of Mount Waddington.

Yours truly,

Chartered Professional Accountantsencls.

RESPONSE:/jjb

This letter correctly sets forth the understanding of Regional District of Mount Waddington.

_____________________________Officer Signature

___________________Title

________________Date

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Page | 10

9. FEES AND ASSUMPTIONS Our audit hours and fees for the Year-ended December 31, 2015 are estimated to be the following, exclusive of applicable taxes:

2015 ESTIMATE 2014 ACTUAL

Base fee 28,000 28,000

Additional cost estimate for audit of new PS3260 Liabilities for contaminated sites, expected to be between $1,000 and $6,000

3,500

-

Estimated travel costs (hours, mileage, expenses) – estimated at 50% of actual

3,000 3,000

Administrative expense of 5% of fees 1,725 1,550

Total (before GST) $36,225 32,550

Our estimated audit fees above are based on our past experience and our knowledge of the Regional District. These estimates rely on the following assumptions:

• No significant deficiencies in internal controls which cause procedures to be extended

• No major unadjusted misstatements or un-reconciled balances

• Significantly all adjusting entries are completed prior to trial balance and journal entries being provided to audit team

• All management and required staff are available as needed

• Information and working papers required, as outlined in our letter of fiscal year-end requirements, are provided in the mutually agreed form and timing

• There are no changes to the agreed upon audit timetable and reporting requirements If any significant issues arise during the course of our audit work which indicate a possibility of increased procedures or a change in the audit timetable, these will be discussed with management by the engagement partner so a mutually agreeable solution can be reached.

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REGIONAL DISTRICT OF MOUNT WADDINGTONSingle Source Awards

TO: BOARD

FROM: Jamie Hamilton, Finance Clerk

DATE: January 12, 2016

Policy # II - 2:1 Tendering Procedure and Policy requires that instanceswhere there has been a single source procurement or the lowest quote has not been accepted the reasons therefore shall be reported to the next meeting of theBoard for information, the following is submitted:

Single Source Procurements

DATE CHEQUE # PAYABLE TO AMOUNT SERVICE11-Dec 48705 Northern Lights Restaurant 933.42$ Staff Christmas Party

11-Dec 48711 The Hobby Nook 468.50$ Decals for CHFD Hydrants

11-Dec 48712 Van Houtte Coffee Services 245.37$ Concession coffee supplies Arena

17-Dec 48733 Island Foods 430.88$ Concession supplies Arena

17-Dec 48735 Northern Lights Restaurant 138.60$ Board Day sustenance

17-Dec 48737 Under Cover Enterprises 182.00$ Zamboni oil/filter service

22-Dec 48742 Busy B's Distributing 931.75$ Concession Supplies

05-Jan 48753 A Step A-Head Engine & Machine 736.71$ 7 Mile Forklift Maintenance

05-Jan 48761 H.L.S. Contracting Ltd 2,992.50$ Brushcutting CH Water

07-Jan 48798 Sunco Plywood 1,040.45$ Materials for Woss Recyc Depot Office (Ed Noble)

07-Jan 48798 Sunco Plywood 450.53$ Materials for Woss Recyc Depot Outhouse (Ed Noble)

07-Jan 48782 Abernethy Contracting 1,317.75$ Emergency Repair of Campbell Way Arena sign

07-Jan 48801 TwoFourOne Consulting 178.50$ HC FD radio reprogramming

07-Jan 48792 Kal Tire 1,192.64$ 4 new tires and wheels for forklift Woss Recyc Depot

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REGIONAL DISTRICT OF MOUNT WADDINGTON ZONING BYLAW AMENDMENT BYLAW NO. 882, 2015

A Bylaw to amend Regional District of Mount Waddington Zoning Bylaw No. 21, 1972, to zone

land and water areas associated with Nimmo Bay Resort in the vicinity of Little Nimmo Bay WHEREAS the Regional District of Mount Waddington has received a Development Application requesting consideration of an amendment to Regional District of Mount Waddington Zoning Bylaw No. 21, 1972; NOW THEREFORE the Board of the Regional District of Mount Waddington, in open meeting assembled, hereby enacts as follows: 1. Citation

This Bylaw shall be cited as “Regional District of Mount Waddington Zoning Bylaw Amendment Bylaw No. 882, 2015”.

2. Zoning Map Amendment

a) Regional District of Mount Waddington Zoning Bylaw No. 21, 1972, is hereby amended by including in the Recreational and Tourist Commercial Zone (C-2RT), those unsurveyed Crown land and water areas, as well as District Lots 403 and 404, Range 1, Coast District, all located within the vicinity of Little Nimmo Bay, as shown on Schedule “A” which is attached hereto and forms part of this Bylaw.

READ A FIRST TIME THIS 17th DAY OF MARCH, 2015

READ A SECOND TIME THIS 17th DAY OF MARCH, 2015

SECOND READING RESCINDED THIS 15th DAY OF DECEMBER, 2015

READ A SECOND TIME THIS 15th DAY OF DECEMBER, 2015

PUBLIC HEARING HELD THIS DAY OF , 2015

READ A THIRD TIME THIS DAY OF , 2015

ADOPTED THIS DAY OF , 2015 ADMINISTRATOR CHAIR

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Regional District of Mount Waddington Zoning Bylaw Amendment Bylaw No. 882, 2015 2

SCHEDULE “A” TO BYLAW NO. 882, 2015

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