September 17, 2019 09 17 RDMW AGENDA PKG(4).pdf · 12-13 . 14-15 . 16 - 22 . 23-24 . CALL TO ORDER Time: A. APPROVAL OF AGENDA . 1. Adoption September 17, 2019 RDMW Board of Directors

REGIONAL DISTRICT OF MOUNT WADDINGTON

SCHEDULE OF MEETINGS Board Room, RDMW Administrative Office, 2044 McNeill Road, Port McNeill, BC

September 17, 2019

Electoral Area Directors: 11:00 AM

Planning Committee: 12:00 PM

In Camera: 1:00 PM

Board of Directors: 2:00 PM

Mount Waddington Hospital Board: Follows Board of Directors Meeting


BOARD OF DIRECTORS MEETING AGENDA

September 17, 2019 at 2:00pm Board Room, RDMW Administrative Office, 2044 McNeill Road, Port McNeill, BC

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CALL TO ORDER Time: A. APPROVAL OF AGENDA 1. Adoption September 17, 2019 RDMW Board of Directors Meeting Agenda as Presented (Or

amended) B. DELEGATIONS & RECOGNITIONS

1. North Island College – John Bowman 2. Geoscience BC – Richard Truman

C. ADOPTION OF MINUTES 1. Minutes of the Board of Directors Meeting held July 16, 2019 D. CORRESPONDENCE ON THE TABLE 1. District of Port Hardy Regular Council Meeting-Jun 25; Committee of the Whole-Jun 25; Town

of Port McNeill Regular Council Meeting-Jun 17, Special Meeting of Council-Jun 6, Jun24, Public Consultation Meeting-Jun 24; Village of Alert Bay Regular Council Meetings-Jun 24, July 8.

2. Cheque Register Report (July 31, 2019/August 31, 2019) E. STAFF REPORTS 1. Administrator (September 11, 2019)

a) Travel Report (September 11, 2019 2. Manager of Economic Development (September 10, 2019)

a) Tourism Coordinator Report (September 17, 2019) 3. Manager of Operations (September 11, 2019) 4. Manager of Planning & Development Services (September 6, 2019) 5. Treasurer - None

a) Single Source Report (July 2019/August 2019) F. COMMITTEE REPORTS – (To be brought forward from earlier Committee Meetings)

1. Recommendations from September 17, 2019 Electoral Area and Municipal Regional District Tax Directors Committee

2. Recommendations from September 17, 2019 Planning Committee

G. BYLAWS AND PERMITS

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1) Bylaw No. 970, 2019 cited as “Malcolm Island Official Community Plan Bylaw No. 708, Amendment Bylaw No. 970, 2019” to be read for a 1st time.

2) Bylaw No. 971, 2019 cited as “Malcolm Island Zoning Bylaw No. 725, Amendment Bylaw No.

971, 2019” to be read for a 1st time.

a. Public Hearing recommendations arising from Planning Committee Bylaws 970 and Bylaw 971

3) Bylaw No. 972, 2019 cited as “Regional District of Mount Waddington 2020 Permissive Tax

Exemption Bylaw No. 972, 2019 for 1rst, 2nd and 3rd reading and adoption. H. CORRESPONDENCE - None I. OTHER BUSINESS / DIRECTORS REPORTS / NEXT MEETING 1. Other Business: None 2. Electoral Area Updates: Area “A”- Broughton / Malcolm Island / Mainland Area “B”- Quatsino / Winter Harbour Area “C”- Hyde Creek / Rupert Area “D”- Nimpkish Valley / Woss 3. Municipal Updates: Village of Alert Bay Village of Port Alice District of Port Hardy Town of Port McNeill 4. Question Period: 5. Committee Meetings: Next month as required. 6. Next Regular Meeting of the Board of Directors: October 15, 2019 at 2:00 p.m. J. ADJOURNMENT Time:


BOARD OF DIRECTORS MEETING MINUTES

July 16, 2019 at 2:00pm Board Room, RDMW Administrative Office, 2044 McNeill Road, Port McNeill, BC

Chair:

Directors: Andrew Hory Sandra Daniels, James Furney, Rod Sherrell, Gaby Wickstrom, Dennis Buchanan, Kevin Cameron, Dennis Dugas, Janet Dorward

Staff: Pat English, Rose Liu, Greg Fletcher, Liette Patterson, Denise Le Gal, Tourism Coordinator

Media: Kathy O’Reilly, North Island Eagle Public: None

Resolution No. CALL TO ORDER 2:12 PM

134/2019

Moved/Seconded/CARRIED 1. THAT the RDMW Board of Directors July 16, 2019 meeting agenda be adopted as

presented.

A. DELEGATIONS & RECOGNITIONS

Tom Foulds, Sustainable Development & Environmental Manager & Amy Jonnson, Communications Specialist; Cermaq Canada Ltd

• Cermaq second largest salmon farming operation in BC – Head office in Campbell River; second office in Tofino

• 300 employees; 26 licenses, 2/3rd of which are in use 1/3rd fallow, and four hatcheries

• Committed to the communities in which they live and work; Spent $2.1 million on local vendors in 2018

• $93,000 in community investment and sponsorship in RDMW • Important to pay employee’s above average, fair salaries along with benefits and

vacation • Would like to increase average annual production levels in the Broughton which

were reduced under DFO and have been frozen for last 12 years • Majority of employees are bused up from down island but shop locally and use local

services like water taxis • New technologies-new hydrolicer barge, no chemicals used at all and reduces

stress on fish; an entire farm can be treated in 2-3 days; lice and eggs are removed through filtration system and disposed of on land; clean water returned to ocean; counts and weighs fish as well

• Botngaard Semi-closed containment system-being trialed in Norway has been very successful, potentially Canada in late 2020 o Physical barrier between predators and wild fish o Pulls water from deeper, colder depths to avoid sea lice o Mitigates environmental issues and grows fish faster o All organic material is collected at bottom of pen; currently treating but in future

may be able to dispose of on land o Double layer system design mitigates escapes and fish exposure to predators

• Investigating an Integrated Multi-Tropic Aquaculture (IMTP) program with North Island College and Ahousaht First Nations o Opportunity for additional utilization of farm sites for First Nations to grow kelp o Kelp growth offsets carbon, acts as natural biofilter, and reduces ocean

acidification

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July 16, 2019 RDMW Board of Directors Meeting Minutes Page 2 of 6

o If successful, hopefully other First Nation’s will also be interested as a way to diversify economies

• Seafood and kelp exports to China have not been impacted thus far • Semi-closed containment and land-based systems are green only if located close

to hydro source; Cermaq is working to address remote farm dependence on fossil fuels and GHG emissions; perhaps through wind or tidal power

• Outlook for the Broughton Letter of Understanding Area; one site closed and Burdwood site is closing after the current cycle is complete o Working with First Nations on the Indigenous Monitoring Program (IMP) to

bring monitors to farms and train on operations to restore trust and prove minimum impact; monitors would be able to drop-in any time to audit farms

o If not able to make agreements with First Nations, all licenses would be ended in 2024

o Burdwood operations will likely be moved to another site and application has been submitted for an amendment to the site; farms work four years in advance and will need to have a place to raise smolts from Burdwood

o Local Governments can provide support through building relationships and bringing First Nations to the table; challenging for fish farm operations to build relationships after long history of distrust; hope to alleviate some of the distrust through the IMP

o Will address with Regional District an increase in tenure areas at Simmonds & Wehlis Bay to launch semi-closed systems

• Relationship has really improved with Ahousaht and hope to do the same with other First Nations in whose territories Cermaq hopes to work

• Working on farms is a definite lifestyle; but there is a benefit to more employees living locally o Shifts are 8 days on/6 days off; prefer camp situation to ensure someone is

always available to deal with any issues o Tends to be a young person’s job, it is tough on families, Cermaq would like to

make attractive opportunities for women and families o Not just a job can be a career

• Technology has progressed to the point where operations could technically be done on cameras from an office; better to have people on site taking care of fish

• Comment that Cermaq is not earning their social license with respect to property taxes and local employees; only way to increase investment at this point is by increasing operations and spending in the region

• Would love to take directors out for operation tours Chair thanked Cermaq for their presentation

B. MINUTES

135/2019 Moved/Seconded/CARRIED THAT the Minutes of the Board of Directors Meeting held June 18, 2019, be adopted as presented.

136/2019 Moved/Seconded/CARRIED THAT the Correspondence on the Table be received and filed.

137/2019 Moved/Seconded/CARRIED THAT the Cheque Register report dated June 30, 2019 be received and filed.

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C. STAFF REPORTS

1. Administrator (July 11, 2019)

• MWTAC committee recommended approving the VTN agreement with PWT; some risk transferred to RD if program expands beyond budget; trial project for PWT as they have never operated a program like this before

• Port Alice VTN renewal is in July; need to increase number of passengers per trip • Agreement based on previous agreement with NICS • Reviewed draft Riders Guide; discussion regarding schedule change for Quatsino

First Nation but they have decided against any changes • Qualicum Rivers Lodge has been running Winter Harbour Recycling Centre • Ecotrust (working with us on North Island energy costs); did research are seeking

letters of support for applications for funding through Natural Resources Canada, BC Rural Dividend, and Employment & Social Development Canada o to get the capacity to apply for grants to have homeowner energy assessments

completed o whole home or mini split heat pump system subsidy of 50% (Clean BC) for 60

lower income homes on North Island including First Nation’s (residential only) o professionally weighted survey of home energy use on North Island o Using heat pumps would continue increased use of Tier 1 & 2 Hydro; research

has given us a data set of increased hydro costs since 2010; the latest generation of heat pumps are more energy efficient, match natural gas in costs

o No cost to Regional District, supported by non-profit and grant students through UBC

138/2019 PWT-VTN Agreement

Moved/Seconded/CARRIED THAT a contract be approved with PW Transit to operate the Volunteer Transportation Network for a base cost of $2042 per month from August 1, 2019 to March 31, 2020.

139/2019 Moved/Seconded/CARRIED THAT the July 11, 2019 Administrator Report be received and filed.

a) Travel Report (July 16, 2019)

140/2019 Moved/Seconded/CARRIED THAT the Travel Report dated July 16, 2019 be approved.

2. Manager of Economic Development (June 10, 2019)

• Detailed engagement plan by end of month for the Hut-to-Hut project • Working on two funding applications to BC Rural Dividend Fund for VINTAS and a

Wood Waste Utilization project

141/2019 VINTAS

Application to BCRDF & $5000 Contribution from

RDMW

Moved/Seconded/CARRIED THAT the Regional District of Mount Waddington authorizes the submission of an application to the BC Rural Dividend Program for the Vancouver Island North Training and Attraction project and that the Board will support this project through its duration, contributing up to $5000 in 2020 and 2021 subject to confirmation of matching contributions from other partners.

142/2019 BC Rural Dividend Application-Waste Wood Utilization

Moved/Seconded/CARRIED THAT the Regional District of Mount Waddington supports the application by Atli Resources Ltd. to the BC Rural Dividend Fund and will contribute up to $5000 for the initiative.

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• Attended planning workshop for the Rural Island Economic Forum • Confirmation of $13000 contributed from other islands with four islands still to

respond

143/2019 Plan Development

BC Rural Island Communities

Moved/Seconded/CARRIED THAT the Regional District of Mount Waddington will contribute up to $2000 towards the development of a plan for a permanent organization for collaboration, communication and advocacy on behalf of British Columbia’s rural island communities.

• Quatsino Wharf Transfer Agreement conditions include completed dive survey identifying waste under wharf and clean-up of existing seabed, (paid for by Transport Canada)

• Current agreement stipulates $987,000 to be transferred when agreements finalized which would cover complete rebuilding of the wharf; funds to be segregated to support wharf operations

• Current condition: o Capital plan-need to spend $100,000 over next five years to bring some of

structure up to standards o Engineering report-recommends another $250,000 to spend by 2030 o Allocated $50,000 every five years for the next period

• Port Hardy Directors noted that other wharves moved to communities have incurred huge costs; Port Hardy wharf is a big liability and revenue generated does not come anywhere near covering expenditures

• Quatsino is willing to take on liability due to community being water access only; wharf is a much smaller structure although costs may be large

• Legal review could potentially result in rejection; if this is not approved now might have to be deferred until the Spring to move forward which might change costs again

• In 20 years, the community may review the service again in terms of costs, liabilities etc; perhaps a road will be built by then

• Not certain if government changes will necessitate starting the process over again • Local service and costs are the responsibility of Quatsino to bear, money received

is restricted for the Quatsino Wharf

144/2019 Quatsino Wharf

Transfer Agreement

Moved/Seconded/CARRIED THAT the Regional District of Mount Waddington approves the execution of the Transfer Agreement and associated schedules for the acquisition of Quatsino Wharf with Transport Canada, subject to a final review and advice from our legal counsel.

• WFP labour situation, no assurances as to return; Fundamentals of Forestry relies on access to Western sites so August course will be deferred to March 2nd, 2020

145/2019 Moved/Seconded/CARRIED

THAT the July 10, 2019 Manager of Economic Development report be received and filed.

a) Tourism Coordinator Report (Denise Le Gal, July 16, 2019) • Report contains a typo-MRDT revenue correction-9.9% increase • Port Hardy industries not included in report because meetings occurred

yesterday and today-very positive response, happy that ferries up and running again; people coming from Campbell River to fish due to impact of fishery closures

146/2019 Moved/Seconded/CARRIED THAT the July 16, 2019 Tourism Coordinator report be received and filed.

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D. FINANCIAL REPORTS 1. Finance Report from the Treasurer (July 16, 2019) • Treasurer extended recognition of Jamie Hamilton for her hard work and dedication

over the years she’s worked with the RDMW

147/2019

Moved/Seconded/CARRIED THAT the July 16, 2019 Finance Report from the Treasurer be received and filed

a) Single Source Report (June 30, 2019) • Directors would like to discuss Single Sourcing policy at the next Board meeting

148/2019 Moved/Seconded/CARRIED THAT the June 30, 2019 Single Source report be approved and filed.

E. COMMITTEE REPORTS F. BYLAWS AND PERMITS G. CORRESPONDENCE

H. OTHER BUSINESS / DIRECTORS REPORTS / NEXT MEETING 1. Other Business: None 2. Electoral Area Updates: Area “A”- Broughton / Malcolm Island / Mainland

• Nothing to report

Area “B”- Coal Harbour / Quatsino / Winter Harbour • Nothing to report

Area “C”- Hyde Creek / Rupert

• New water storage tanks placed in last few weeks; work well for the Fire Department

• Hyde Creek MusicFest coming up August 24

Area “D”- Nimpkish Valley / Woss • Working on Woss budgets; lots of work going on

3. Municipal Updates: Village of Alert Bay

• Visit from Onsite Engineers who conducted a site survey of proper route for sewer and stormwater drainage system; should have report in the next few weeks

• Hope to put out to tender in August or September

Village of Port Alice • Sept 14-Councillor byelection • Alternative assent process for rezoning of park land which has always been a

parking lot in the past • Phase 2 of Marina expansion-pavement and lines; building with washrooms,

showers and office space

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• Unbelievable how many tourists seeing this year, unfortunate no place to house them longer term

• Never though that Port Alice would be seeing a housing crunch but it’s starting; housing prices have really jumped

• Port Alice Campsite open now

District of Port Hardy • North Island Seniors Housing Foundation are hoping to build a facility for seniors

and those with disabilities-BC Housing has approved some money for this project for environmental Geotech, archeological and site plan; starting with 24 but may expand to 48 units in the future

• Attended ribbon cutting for Hardy Bay Seniors new greenhouse and gardens • Hardy Bay Seniors started 120 members, now 180 could have 200 by the end of

the year • Really working on continuing regular meetings with local First Nations; important to

build those relationships • Filomi days starts this Friday; Movie in the Park on Friday and Saturday; parade

Saturday; fireworks on Sunday night; Duck race tickets available • Port Hardy has 0.2% vacancy rate; need some developers to come and show some

interest in North Island communities • Regional District boardroom renovation discussion from Board Retreat-good thing

to do to provide office space for all staff; grant applications have been turned down in the past but need to keep trying and update the costs

• Director Dugas will be Filomi Sam in the parade • Sept 14th-Port Hardy Pride celebration

149/2019 First Nations

Territory Recognition

Moved/Seconded/CARRIED Opposed-2 THAT a recognition that “meetings are taking place on the traditional territory of the Kwak’wala speaking peoples” will be included when calling future Board meetings to order.

Town of Port McNeill • Advisory planning and tourism steering and harbour committees in place • Ad hoc group of business people who wish to improve the downtown esthetics are

bringing in Roger Brooks and accessing some funding to have a plan • Volunteer group working on beautification • Planning report: 2 new housing permits; 6 residential renos; 6 new commercial

construction or renovations-projects worth $2.8 million • Ad for a full-time Treasurer going out by end of week

4. Question Period: - None 5. Committee Meetings: - None 6. Next Meeting of the Board of Directors: At the Call of the Chair

150/2019 I. ADJOURNMENT TIME 4:31 PM

CHAIR SECRETARY

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REPORT

TO: BOARD FROM: Greg Fletcher, Administrator SUBJECT: September, 2019 Administration Report

DATE: September 11, 2019 _________________________________________________________________________________________ Transit – The new Port Hardy Airport route was operational on September 3rd with traffic gradually increasing since then. The Volunteer Transportation Network operating contract was transferred from North Island Community Services to PW Transit as planned, on August 1st. Parks- The camping season ended at Link River on September 8th and is being extended at Bere Point until September 15th. At Link River, the final attendance numbers were up to a record a record 800 camper nights with gross revenues of just over $17,000. The results in Bere Point are also expected to be good but the percentage increase will be lower as Bere Point has been at maximum capacity for most of August for the last few years. UBCM Meetings- The following requests for meetings have been submitted: 1) Minister of Forests regarding the extension of support for the Forest Academy; 2) Forest & Lands Staff on Crown land approvals granted that are contrary to local government bylaws; 3) Environment Ministry Staff regarding the rationale for permitting wood waste dumps when the Province has a new contrary policy of reducing wood waste; 4) Tourism Ministry staff about how the hotel tax collection is administered; and 5) BC Hydro staff regarding a variety of policies including LED streetlight program, feed in rates and administration for solar power and other long term hydro power initiatives including eventual changes to the two tiered hydro rates that adversely impact rural communities. Briefs will be prepared and circulated once meeting times and dates are confirmed. Fall Fair, Port McNeill, Sept 7,8 – Thanks to all the staff who helped getting material ready for the fall fair and to Patrick Donaghy, Rose Liu and Nadine Weldon who volunteered to man the booth over the weekend. Emergency Planning - Emergency Coordinator Bransfield has been working closely with the Coast Guard, the District of Port Hardy and many other groups to help develop the Goletas emergency training exercise which will specifically focus on local government and First Nation response capacity on September 22nd. To support that effort, Mount Waddington Transit operator PW Transit will provide bus service capacity for 4 hours that day, with BC Transit and the Regional District covering costs for the service for the remainder of the day. Respectfully Submitted, _____________________ Greg Fletcher, Administrator

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Travel Report

TO: BOARD

FROM: Greg Fletcher, Administrator

SUBJECT: September Travel Report

DATE: September 17, 2019

Authorization required for the following travel outside the RDMW:

Name Purpose Location Date Est. $ Rose Liu Vadim Training/

CFO-Treasurer Meeting – Nanaimo RD

Vancouver, BC/ Nanaimo

September 16-20 $1,800.79

Greg Fletcher

911 Meeting Courtenay, BC September 13 $ 100.00

Patrick Donaghy

CWMA 2019 Annual Conference

Victoria, BC October 22-25 $1,547.33

Andrew Hory Climate Leadership Forum

Nanaimo, BC September 6 $ 508.55

Motion Required.

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TO: Board of Directors FILE: 315.03 DATE: Sept 10, 2019 FROM: Pat English, Manager of Economic Development

SUBJECT: Monthly Economic Development Department Report During the past two months, I have undertaken the following economic development activities:

• I attended meetings with the Quatsino First Nation to discuss the Hornsby and the Hut to Hut projects; with

the MFLNR in Victoria to discuss aquaculture tenures in the Broughton archipelago; and with Donna Merry, the new Director of Community Affairs at NIC to discuss training needs for the region.

• I met with our consultants and the BC Wildfire Service to review the plan for the Woss Community Wildfire

Protection Plan. We expect to have a draft plan that can be submitted to the community and the Regional District Board in January 2020 WPP.

• The Hut to Hut planning study is moving ahead with an online survey and interactive planning tool available

for public input. We are planning a community meeting in Port Hardy late in October to collect additional comments.

• Planning for the BC Rural Island Economic Forum continues, and the registration website is now live.

Invitations have been extended to several potential participants from Sointula and Alert Bay to attend the event, and in view of the limited numbers that can be accommodated I encourage anyone interested in building a network with economic practitioners to register early. We are working with representatives from ‘Namgis and Kwakiutl First Nations to plan the forum and expect that they will have a major voice in determining the future direction of the initiative.

• Applications to the BC Rural Dividend Fund for Vancouver Island North Training and Attraction Society and

for a wood waste opportunity study in partnership with Atli Forest Products and Kwakiutl First Nation were completed. We expect to receive notification of a decision on these applications by the end of February 2020.

• I completed discussions with Transport Canada for the transfer of the Quatsino Wharf to the Regional District

and, in accordance with the direction provided at the meeting of the Board of Directors on July 16, 2019, I arranged for the execution of the Transfer Agreement, Operating Agreement and Grant Agreement. The two conditions precedent that need to be satisfied before the Agreements come fully into effect are (i) the cleanup of the sea bed in accordance with the debris report completed earlier, and (ii) the issuance of a license from the Province of BC to the Regional District for the water lot on terms and conditions acceptable to the Regional District. These conditions are expected to be fully addressed prior to the end of the year.

Respectfully submitted,

Manager of Economic Development


ECONOMIC DEVELOPMENT DEPARTMENT

MONTHLY REPORT

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September 17, 2019 Pat English Manager of Economic Development Regional District of Mount Waddington PO Box 729 Port McNeill, BC Vancouver Island North Tourism Report; August – September 2019 Upcoming and in-progress activities:

• Explorer Guide distribution to date: o 15,150 via GoBrochures o 253 individual requests

• Denise Le Gal attended a Tourism and Emergency Communications & Media Relations Workshop, which was hosted by Tourism Vancouver Island. Topics included: Crisis Communications; Media & Stakeholder Relations; 360 Crisis Management; and Media Training. The workshop was led by Deirdre Campbell who has almost 30 years of experience in public relations and is Managing Director of Beatty Tartan.

• Marketing activities are underway for multiple tactics including: o Recreation Map – The map is fully sold and at the printers and delivery is expected

imminently. o Trail App Promo Pieces – Marketing materials have been produced to encourage

visitors to download the North Island Trail Guide app on their devices. Two sizes have been produced (business card-sized tent cards and 5”x7” tent cards) and have been personally delivered to 25 businesses throughout the Vancouver Island North region.

o VancouverIslandNorth.ca – The merge of the two consumer-facing websites is complete and launched in mid-August. GetLostFindYourself.ca has been merged into VancouverIslandNorth.ca, which has the strongest audience and SEO of the two. New functionality includes implementation of CrowdRiff galleries, which features user-generated content and ability to search activities by travel type (i.e.: family, friends, individually), seasonality and activity type (i.e.: bear viewing, dining, kayaking, etc.).

Industry Engagement Activities: Meetings have been held with many Vancouver Island North Tourism stakeholders to discuss a range of topics including MRDT (renewal and how it’s used), general updates on business, shooting 360° photography, etc. Recent stakeholder meetings include:

• Kwa’lilas Hotel • Quarterdeck Inn • Quatse Salmon Stewardship Centre • Alert Bay Lodge • Port Hardy Visitor Centre • Alert Bay Cabins • Cove Adventure Tours • Ecoscape Cabins • Bear Cove Cottages • Nimpkish Hotel • Glen Lyon Inn

MRDT Revenue by Month:

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The Vancouver Island North Tourism project receives 80% of MRDT revenue collected from designated recipients in the Vancouver Island North Region (Port McNeill, Alert Bay, RDMW Rural Areas & Port Alice), with the exception of Port Hardy, from whom the project receives 53.33%. The District of Port Hardy continues to remit 80% of the original 2% MRDT and retains the full allocation of the additional revenues when they began collecting 3% MRDT. Regional totals for January through May 2019 reflect a 49.8% increase over the same period in 2018. It is important to note however, that May revenues have not yet been received from the Town of Port McNeill.

Respectfully submitted,

Karen Bannister, Director, Destination Marketing Tourism Vancouver Island 250-740-1222 | [email protected]

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mailto:[email protected]

TO: Board of Directors FILE: 315.04 DATE: September 10, 2019 FROM: Patrick Donaghy, Manager of Operations

SUBJECT: September 2019 Operations Report

The Manager of Operations was on vacation during the previous Board meeting in July and with the cancellation of the August Board meeting, the following report will attempt to inform the members of the Board for the past three months. On June 21st 2019, 7 Mile Landfill experienced a major release of effluent from the Equalization Pond during the course of upgrading access to flow monitoring station. Staff immediately responded by turning on the sprinkler irrigation system to reduce the volume being released as a point source. It is estimated that in excess of 10,000 m3 was released. It should be noted that the contents of the Equalization Pond are continually aerated and do not need to be processed by the Sequence Batch Reactors for 7 Mile Landfill to meet its leachate obligations. That being said, the operational expectation is for the contents of the pond be distributed by the sprinklers to spread out the flow. There are no water users of the drainage system into which the leak fed into. The Regional District as a precautionary action directed BCL Biotechnologies to conduct water sampling downstream from the landfill to determine whether there was an sign of an impact on the environment associated with the release with the results showing no impact. It should also be noted that as part of the regular ongoing leachate monitoring program carried out a 7 MileLandfill, the Equalization Pond’s contents had been tested less than a week prior with the results being within normal expectations. To provide transparency, the Provincial spill hot line was contacted and informed of the event. To date the Province has not contacted the Regional District. By June 23,2019, the leak had been fully repaired and subsequently the access issue to the monitoring station completed so as to remove a closed confined entry issue. In addition to the Province and contractors who repaired the leak, the Manager of Operations informed the Administrator, the Board Chair and Sperling Hansen Associates of the incident. As a follow up to this incident, an operationalguideline will be developed for staff and contractors regarding any work that could accidentially damage the leachate collection system. The accident also identified the need for adding extra shut off valves to reduce the impact of back flow incidents. A letter has been received from Environment Canada dated September 4, 2019 regarding the waste water treatment plants in Coal Harbour and Sointula. The letter identifies deficiencies of the part of the Regional District in regards to the Wastewater Systems Effluent Regulations (WSER) in the area of reporting and effluent quality. The report shows that at the time of the letter, the backlog of reports had been erased but that over the period from 2015 to present, the two facilities were not meeting the WSER standards for Biological Oxygen Demand (BOD) and Total Suspeneded Solids (TSS) on a number of occasions. WSER was published in July 2012, but its implementation has been lengthy as Environment Canada has worked out equivalency agreements with various provinces of which British Columbia does not have one to date. Until the introduction of WSER, wastewater treatment plants at Sointula and Coal Harbour needed to meet the BOD and TSS standards set out in their provincial discharge permits which were 135 mg/L for Sointula and 45 mg/L for Coal Harbour. The WSER standards are the general rule across Canada for wastewater treatment plants are 25 mg/L. Prior to any upgrades, all of the wastewater treatment plants managed by the RDMW were meeting their provincial Discharge Permit requirements but some are challenged by the WSER. The Manager of Operations has had several constructive conversations with the letter’s author Gregory Lee to communicate what the Regional District has done to date to meet its WSER obligations which include the following:

• Completion of the Coal Harbour wastewater treatment plany upgrades at the end of 2018. o Since upgrades have been completed, the Coal Harbour wastewater treatment plant has consistently met

WSER BOD and TSS regulations • Nearing completion of sludge dewatering infrastructure through the usage of polymers upstream of the clarifier which

should help reduce TSS The Regional District has also initiated efforts to address the challenges facing the Sointula wastewater treatment plant. John Motherwell PEng, the facilities designer has been contacted to get feedback on some modifications that are feasible especially in conjunction with upgrades to the Process Logic Control system made to the treatment plant that were completed under the Clean Water Wastewater Fund. The Manager of Operations hopes to get support from the Malcolm Island Advisory Commission at the end of September to apply for a Infrastructure Planning Grant to study opportunities of increasing the


OPERATIONS DEPARTMENT

MONTHLY REPORT

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aeration along the whole length of the aeration ditch. The Manager of Operations will continue to the keep the Board informed on future developments The Regional District is working with the Quatsino First Nation in identifying leaks on the Reserve’s water distribution system. These leaks which are significant and maybe related to the actual watermains being compromised. Another potential cause relates to both the Reserve and Coal Harbour have homes that are connected to water mains with copper piping which are “rotting out” on a regular basis causing significant water losses. These issues and others are beginning to impact upon the resiliency of the shared system. The water losses on the Reserve have been estimated to being between 300-400 m3/day which for a community of approximately 200 people is quite high. Currently the lead water operations personnel from both communities are working together on this project to identify leaks so they can be repaired. To get past a cycle of high maintenance costs due to repairs, the Manager of Operations and the Coal Harbour Water/Sewer Operator are exploring infrastructure improvements such as replacing copper lines with high density polyethelene substitutes and tightening the leak detection network with piezoelectric water flow detection sensors. On weekend of September 7 & 8, Port McNeill hosted the Fall Fair which is an excellent opportunity for Regional District staff to meet face to face with the public and discuss the various ways that the RDMW provides support to our communities. Some the most popular topics of discussion were invasive plants, recycling and the transit service. Tentatively on September 17, Maura Walker and Associates will visiting the Regional District to start the process for updating the Regional Solid Waste Management Plan. The Regional District used the Fall Fair as an opportunity to start engaging the public about the update process and garner ideas as where the public feels there are opportunities for improvement on the North Island. Over the next few weeks, an Advisory Committee will be formed with invitations to participate being offered to the following:

• Manager of Operations • Municipal Staff • First Nations Representatives • Representative from the Board • Private Sector Waste Management • Non-Profit Group with an Interest in Waste Management • Industrial, Commercial, Institutional Sector Representatives

On a related soild waste note, Thompson-Nicola Regional District (TNRD) is organizing a letter to be presented to the Honourable George Heyman, Minister of Environment and Climate Change Strategy to amend the Recycling Regulation regarding printed paper and packaging so that it is expanded to institutional, commercial and industrial users and not be limited to strictly to residential sources. The intent of TNRD is to have as many regional districts sign a joint letter to emphasize the broad support for the proposed change. Brtish Columbia’s Extended Producer Responsibility model for recycling has been very successful when compared to alternative strategies used around North America especially in the context of glabal turbulence in waste processing as seen in the closure of access to processors in China, Phillipines, etc. While BC’s residential recycling has continued with little head winds, recycling for our business and institutional sectors has been challenging or non-existent especially in rural communities. Staff recommend that the Regional District be a signatory to this letter. Finally,the Manager of Operations is working with the Fire Chiefs of Port Hardy and Port McNeill in organizing two training weekends that will be hosted by these departments. It is the hope that the event will provide access to a wide selection of training opportunities while saving money and allowing members of different departments to better know one another which will strengthen effectiveness in mutual aid events. If anyone on the Board has any questions, please contact me at your convenience. Respectfully submitted _________________________________________ Patrick Donaghy PEng, MSc

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TO: Board of Directors FILE: 315.05 DATE: September 6, 2019 FROM: Jeff Long, Manager of Planning & Development Services SUBJECT: June, July & August 2019 Planning & Development Services Department Report 1. Projects: a) Housing Needs Report Project (2019-PROJ-03): Staff, working in partnership with the Mount Waddington

Health Network, BC Healthy Communities and its four municipal partners, were able to prepare and compile the required information to submit the Housing Needs Reports Program 2019 Application to the Union of BC Municipalities on behalf of the Regional District of Mount Waddington, District of Port Hardy, Town of Port McNeill, Village of Alert Bay and Village of Port Alice. The application was successful for a grant in the amount of $120,000 such that the we can proceed with preparation of the Mount Waddington Housing Needs Assessment and Action Plan. The RDMW will act as project coordinator working with its partners and consultant(s) to complete the project which would involve other key partner organizations like the Mount Waddington Health Network who has already been engaged in housing strategy work in our region, and First Nations who with established communities of their own, struggle with housing issues which are closely tied into the overall housing challenges that our region faces. Staff will proceed with preparation of a request for proposals in consultation with its partners and advertise same such that proposals can be obtained from consultants who are interested in participating in the project. As part of the tendering process, it would make sense to form a selection committee for the purpose of vetting a consultant to undertake the project. In this regard, staff could send a request to each of the partners requesting they appoint a representative to participate on the selection committee.

b) Information Technology: The Manager of Planning & Development Services undertakes the unofficial role of IT manager for the RDMW administrative and arena offices and as such, recently purchased and configured three new computers to replace outdated and problematic equipment. This includes a new computer for the boardroom which has been setup with a 1080 high definition webcam for meeting purposes. This new computer and setup should make for reliable, efficient and trouble-free meetings. The old boardroom computer has been relocated to the spare office (copier room) for use by temp staff and others needing a computer for temporary use. Staff configured a new computer for the receptionist as the old one had technical difficulties that were not worth repairing given comparative costs. Lastly, a new computer has been configured for use with complex mapping, GIS and AutoCAD type programs which replaces an outdated computer that has been setup as a spare in case someone’s computer experiences issues.

c) Provincial Lidar and Orthoimagery Project (2018-PROJ-06): The Province has received funding from the

Federal Government as part of the National Disaster Mitigation Program which will allow the Province to obtain LIDAR and imagery data for many low lying and populated areas on Vancouver Island. Staff have been coordinating with GeoBC staff to ensure the project will include all four municipalities and the Regional District’s unincorporated communities, as well as key rural areas and facilities. This new imagery data will be invaluable and will be made available for use by the RDMW and its four municipal partners as part of the RDMW’s iMap geographic information system. The flights required to capture the imagery are still being undertaken and are approximately 83% complete. Once the imagery is fully captured, the data will be processed and converted into a format and provided to the RDMW for integration into the iMap GIS.

d) Woss Land Swap with School District No. 85 (2019-PROJ-11): Staff has investigated what would be required

to legally facilitate a land swap between SD No. 85 and the RDMW in Woss. This would involve having SD No. 85 subdivide a portion of its property which includes the pool, and transferring it to the RDMW to be amalgamated with its community services (community hall, fire hall, etc.) property (Block M), while the RDMW


PLANNING & DEVELOPMENT SERVICES DEPARTMENT

MONTHLY REPORT

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would subdivide its property, Block L, and transfer the majority of it to SD No. 85 to amalgamate with its property, which is where it should have went in the first place. Given all these properties were Crown granted, staff have determined that the complexities involved to accommodate such an arrangement have given pause for thought on whether to pursue the land swap.

2. Crown Land Tenures: a) BC Timber Sales (2019014): Referral of proposal by BC Timber Sales, a division of the Ministry of Forests,

with respect to a proposal to remove the bridge over Catherine Creek on the old Catherine Creek Main in Electoral Area ‘D’. The old Catherine Creek Main provided access into an area which is now occupied by the Tsitika Mount Ecological Reserve, Mount Derby Ecological Reserve, Robson Bight Ecological Reserve and Lower Tsitika River Park. Access to this bridge was barricaded after the proposed harvesting area to the north was converted into the Tsitika Mountain Ecological Reserve in 1989. As a result, road access to the area has been closed since this time however recently, barricades to the bridge were removed with the use of equipment by an unknown person(s) and the bridge is once again accessible. The age and condition of the bridge poses significant safety concerns and BC Timber Sales proposes to remove the bridge altogether. The RDMW has advised BC Timber Sales that it has no objection to removal of the Bridge given this route has not been accessible to the public for almost 30 years and the portion of the road on the north side of Catherine Creek that goes into the Reserve has become overgrown. It is also understood that the agencies who oversee the reserves and park on the north side of Catherine Creek do not require or want public access into these areas.

b) BC Hydro (2019018): Referral by Province of Application for Changes In and About a Stream under section 11 of the Water Sustainability Act, with respect to repair works to be undertaken to the electrical transmission infrastructure in proximity to the headwaters of the Nimpkish River, approximately 27 kilometers southeast of Woss in Electoral Area ‘D’. In its response, the RDMW indicated it has no objection to the repair of electrical transmission works within the BC Hydro statutory right of way which is a public utility permitted by RDMW Zoning Bylaw No. 21, subject to compliance with all relevant provincial and federal government policies and regulations, and compliance with the recommendations of the environmental professional (Pacificus Biological Services Ltd.) in relation to the application / project.

c) Karmamount Mineral Exploration Inc. (2019019): Referral by Province of Notice of Work Application for a

Mines Act Permit for the purpose of conducting geophysical surveys and mapping work in the area immediately west of the Yreka skarn deposits on the west side of Neurotsos Inlet, just south of where it intersects with Quatsino Sound. This will involve survey work along five polarization induced survey lines in an area which has been logged in the last five years or is in less dense forest. Policies included in RDMW Regional Plan Bylaw No. 890 support aggregate and mineral resource extraction activities that involve the ecologically sound use of land and water, and that include responsible management practices that meet all relevant provincial, federal and local government policies and regulations. The subject area is included in the Rural Zone (A-1) as per Regional District of Mount Waddington Zoning Bylaw No. 21. This zoning category permits aggregate and mineral resource extraction and certain related activities. In its response, the RDMW indicated it has no objection to this application subject to: 1) Compliance with all relevant provincial, federal and local government policies and regulations is achieved; 2) Consultation with local First Nations is undertaken and considered as part of the proposal; and, 3) The proponent supports the local RDMW economy in accordance with RDMW policies, by utilizing local employment and goods and services as part of its operations, wherever possible.

d) Alder Bay Holdings Ltd. (2019021): Referral by Province of Crown Land Tenure Application in relation to a log breakwater structure located adjacent to the marina component of the Alder Bay RV Park & Marina in Electoral Area ‘D’ of the RDMW. The applicant currently has a tenure in place for the existing marina facility while the tenure for the previous breakwater expired. The new owners have recently constructed a new breakwater consisting of logs, concrete blocks and rigging and are seeking a tenure over the 2.31 hectare marine area that is occupied by this structure. In its review of this application, the RDMW advised that the applicable zoning category permits a dock, but does not include a breakwater structure that is established in conjunction with a dock use. Given the previous breakwater structure in this general location, the need for significant maintenance in associated with that structure, and the need for a form of breakwater protection at

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this location, the RDMW will treat this breakwater structure as a non-conforming use as per the Local Government Act. Non-conforming uses and structures are recognized by the regulations of the Marine Zone (MAR-1) and are allowed to continue to be used subject to the provisions of the Local Government Act. As a result, the RDMW indicated it has no objection to this application subject to compliance with relevant provincial and federal policies and regulations, and noted that it it expects that any environmental review required to be undertaken in association with the installation of a structure of this nature in the marine environment will be dealt with by the Province and applicant as part of the tenure review process.

e) Interfor Corporation (2019022): Referral of Application for Water Licence with respect to taking of water from Sallie Creek, and pipe it to a float camp located in the marine tenure area subject to Licence No. V935518 on the west side of Knight Inlet in Electoral Area ‘A’. The float camp is being operated in conjunction with forestry operations for upland forestry licences in the area. These waterworks are considered to be accessory to the permitted forestry uses of the applicable Rural Zone (A-1) for the upland area and Marine Zone (MAR-1) associated with the marine area. As a result, the RDMW indicated it has no objection to the application subject to subject to compliance with all relevant provincial and federal government policies and regulations, consultation with local First Nations, and assurance that the water pipeline will be placed such that it does not cause undue environmental harm or is a hazard or eyesore to public users of Crown land.

f) Interfor Corporation (2019023): Referral of Application for Water Licence with respect to taking of water from

an unnamed creek, and pipe it to a float camp located in the marine tenure area subject to Licence No. V934737 on the south side of Knight Inlet in Electoral Area ‘A’. The float camp is being operated in conjunction with forestry operations for upland forestry licences in the area. These waterworks are considered to be accessory to the permitted forestry uses of the applicable Rural Zone (A-1) for the upland area and Marine Zone (MAR-1) associated with the marine area. As a result, the RDMW indicated it has no objection to the application subject to subject to compliance with all relevant provincial and federal government policies and regulations, consultation with local First Nations, and assurance that the water pipeline will be placed such that it does not cause undue environmental harm or is a hazard or eyesore to public users of Crown land.

g) North Island Mining Corp. (2019024): Referral by Province of Notice of Work Application for a Mines Act

Permit for the purpose of conducting exploratory drilling at four sites as well as geophysical surveys and mapping work along five polarization induced survey lines. The location of these activities will be in an area of mineral title held by the applicant, approximately 10 kilometres northwest of the community of Coal Harbour in Electoral Area ‘B’ of the RDMW. Two of the drill sites will be accessed via existing logging roads while the other two will be access via helicopter. The survey lines will be brushed out where necessary while avoiding the removal of standing trees. Policies included in RDMW Regional Plan Bylaw No. 890 support aggregate and mineral resource extraction activities that involve the ecologically sound use of land and water, and that include responsible management practices that meet all relevant provincial, federal and local government policies and regulations. The subject area is included in the Rural Zone (A-1) as per Regional District of Mount Waddington Zoning Bylaw No. 21. This zoning category permits aggregate and mineral resource extraction and certain related activities. In its response, the RDMW indicated it has no objection to this application subject to: 1) Compliance with all relevant provincial, federal and local government policies and regulations; 2) Consultation with local First Nations is undertaken and considered as part of the proposal; and, 3) The proponent supports the local RDMW economy in accordance with RDMW policies, by utilizing local employment and goods and services as part of its operations, wherever possible.

h) Interfor Corporation (2019025): Referral of Application for Water Licence with respect to taking of water from

an unnamed creek, and pipe it to a float camp located in the marine tenure area subject to Licence No. V935798 in Duck Cove on the north side of Knight Inlet in Electoral Area ‘A’. The float camp is being operated in conjunction with forestry operations for upland forestry licences in the area. These waterworks are considered to be accessory to the permitted forestry uses of the applicable Rural Zone (A-1) for the upland area and Marine Zone (MAR-1) associated with the marine area. As a result, the RDMW indicated it has no objection to the application subject to subject to compliance with all relevant provincial and federal government policies and regulations, consultation with local First Nations, and assurance that the water pipeline will be placed such that it does not cause undue environmental harm or is a hazard or eyesore to public users of Crown land.

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3. Crown Land Tenures – Fish Farms in the Broughton Archipelago:

Given steering committee recommendations related to finfish farms in the Broughton Archipelago and the desire by the Province to work with First Nations to reduce finfish farms in the Broughton Archipelago, the Province has issued a number of short-term licences (less than 5 years) in relation to existing farms. In some cases, these licences are extensions to existing tenures and in others, they replace existing licences and reduce the duration of the tenures. This licensing scheme is designed with a view that these finfish tenures cease and will be decommissioned in the short term. In some cases, the tenure areas have been expanded as part of temporary arrangements to assist with finfish operations as part of the overall decommissioning process. No consultation has occurred with the RDMW by the Province on any aspect of this initiative. a) Cermaq Canada Ltd. (2003063): Renewal of tenure through issuance of Licence No. V931007 for a 10 month

period until January 31, 2020 with respect to a 35.4 hectare marine site located adjacent to the west side of Burdwood Island in Raleigh Passage in Electoral Area ‘A’ for finfish aquaculture purposes. The Province indicates this finfish operation is intended to be decommissioned by June 1, 2020. This new licence includes a minor expansion (1.1 hectares) to the previous tenure boundary and was not referred to the RDWM for review and input.

b) Mowi Canada West Inc. (2002103): Renewal of tenure through issuance of Licence No. V930998 for a 1 year, 9 month period until December 31, 2020, with respect to a 11.7 hectare marine site located adjacent to the west side of Gilford Island in Retreat Passage in Electoral Area ‘A’, for finfish aquaculture purposes. The Province indicates this finfish operation is intended to be decommissioned by August 31, 2021. This new licence includes a minor expansion (0.7 of a hectare) to the previous tenure boundary and was not referred to the RDWM for review and input.

c) Mowi Canada West Inc. (1996006): Renewal of tenure through issuance of Licence No. V931004 for a 2 year, 9 month period until December 31, 2021, with respect to a 16.4 hectare marine site located adjacent to the southeast side of Gilford Island in Fife Sound in Electoral Area ‘A’, for finfish aquaculture purposes. The Province indicates this finfish operation is intended to be decommissioned by June 30, 2022. This new licence includes a minor expansion (1.6 hectares) to the previous tenure boundary and was not referred to the RDWM for review and input.

d) Mowi Canada West Inc. (2001075): Renewal of tenure through issuance of Licence No. V930991 for a 3

year, 4 month period until July 31, 2022, with respect to a 32.02 hectare marine site located adjacent to the south side of Gilford Island in Port Elizabeth in Electoral Area ‘A’, for finfish aquaculture purposes. The Province indicates this finfish operation is intended to be decommissioned by February 28, 2023 as part of an overall agreement arrangement with the Province and First Nations as it relates to finfish. This new licence includes a 7.12 hectare expansion to the previous tenure boundary and was not referred to the RDWM for review and input.

e) Mowi Canada West Inc. (2002105): Renewal of tenure through issuance of Licence No. V931013 for a 3

year, 4 month period until July 31, 2022, with respect to a 24.3 hectare marine site located on the west side of Larsen Island in the Indian Channel in Electoral Area ‘A’, for finfish aquaculture purposes. The Province indicates this finfish operation is intended to be decommissioned by February 28, 2023.

f) Mowi Canada West Inc. (1998019): Renewal of tenure through issuance of Licence No. V930999 for a 3

year, 9 month period until December 31, 2022, with respect to a 43.1 hectare marine site located on the north side of Midsummer Island in Electoral Area ‘A’, for finfish aquaculture purposes. The Province indicates this finfish operation is intended to be decommissioned by August 31, 2023. This new licence includes a minor reduction to the previous tenure boundary (1.3 hectares).

g) Mowi Canada West Inc. (2002129): Renewal of tenure through issuance of Licence No. V931000 for a 3

year, 9 month period until December 31, 2022, with respect to a 25.75 hectare marine site located on the north side of Swanson Island in Electoral Area ‘A’, for finfish aquaculture purposes. The Province indicates this finfish operation is intended to be decommissioned by August 31, 2023. This new licence includes a

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minor expansion (0.95 of a hectare) to the previous tenure boundary and was not referred to the RDWM for review and input.

h) Mowi Canada West Inc. (2001009): Renewal of tenure through issuance of Licence No. V931015 for a 3

year, 9 month period until December 31, 2022, with respect to a 51.9 hectare marine site located on the east side of Gilford Island in Nickoll Passage in Electoral Area ‘A’, for finfish aquaculture purposes. The Province indicates this finfish operation is intended to be decommissioned by August 31, 2023. This new licence includes a major expansion (18 hectares) to the previous tenure boundary and was not referred to the RDMW for review and input.

i) Mowi Canada West Inc. (2002102): Renewal of tenure through issuance of Licence No. V930992 for a 3

year, 9 month period until December 31, 2022, with respect to a 40.2 hectare marine site located in Sargeaunt Passage between Knight Inlet and Tribune Channel in Electoral Area ‘A’, for finfish aquaculture purposes. The Province indicates this finfish operation is intended to be decommissioned by August 31. This new licence includes a major expansion (12.4 hectares) to the previous tenure boundary and was not referred to the RDMW for review and input.

j) Cermaq Canada Ltd. (2003028): Renewal of tenure through issuance of Licence No. V930996 for a 4 year,

9 month period until December 31, 2023, with respect to a 25.1 hectare marine site located on the east side of Broughton Island in Sir Edmund Bay in Electoral Area ‘A’, for finfish aquaculture purposes. The Province indicates this finfish operation is intended to be decommissioned by June 30, 2024.

k) Cermaq Canada Ltd. (2003029): Renewal of tenure through issuance of Licence No. V931003 for a 4 year,

9 month period until December 31, 2023, with respect to a 60.4 hectare marine site located on the north side of Broughton Island adjacent to Cecil Island in Electoral Area ‘A’, for finfish aquaculture purposes. The Province indicates this finfish operation is intended to be decommissioned by June 30, 2024. This new licence includes a minor expansion of 0.9 of a hectare to the previous tenure boundary and was not referred to the RDMW for review and input.

l) Cermaq Canada Ltd. (2003067): Renewal of tenure through issuance of Licence No. V931005 for a 4 year,

9 month period until December 31, 2023, with respect to a 11.45 hectare marine site located on the north side of Broughton Island in Cypress Harbour in Electoral Area ‘A’, for finfish aquaculture purposes. The Province indicates this finfish operation is intended to be decommissioned by June 30, 2024.

m) Mowi Canada West Inc. (2000022): Renewal of tenure through issuance of Licence No. V931014 for a 4

year, 9 month period until December 31, 2023, with respect to a 41.1 hectare marine site located on the south side of Gilford Island in Knight Inlet in Electoral Area ‘A’, for finfish aquaculture purposes. The Province indicates this finfish operation is intended to be decommissioned by August 31, 2024.

n) Cermaq Canada Inc. (2019015): Referral of Pacific Marine Finfish Aquaculture Amendment Application in

relation to this 25.1 hectare finfish aquaculture site in Sir Edmund Bay adjacent to the east side of Broughton Island. The purpose of the application is to formalize the current net pen configuration which consists of ten 30 metre x 30 metre cages in two rows of five and associated underwater infrastructure (buoys, anchor blocks, rope, etc.) that support it. This configuration has been in place since 2001 as according to the applicant, the licence provided the flexibility to implement a net pen configuration that did not exceed the approved cage area of 9,000 square metres. The application would also remove the current approval to have two separate and distinct cage arrays (twenty-four 15 x 15 metre cages in two rows of 12 and four 30 x 30 metre cages in two rows of two). This was the previous configuration before it was changed in 2001 to the current configuration. Both equal 9,000 square metres in area. There would be no increase to the licensed area or fish production however, there is the proposed addition of a round semi-enclosed containment pen of 120 metres in diameter (11,310 square metres in area) which according to the applicant, is new technology in Canada. The applicant advises this new cage technology is designed to benefit the production of fish and provide mitigation against environmental impacts as: 1) Fish are double contained by both the conventional mesh net and a bag system; 2) A variable depth intake allows the operator to adjust water intake depth to better control the growing environment to optimize growth; 3) Being fully enclosed mitigates against wild/farmed fish interactions, thus eliminating direct contact transfer of disease & parasites. Also reduces the

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impact of the use of lights in the winter period; and, 4) Positive water pressure in the bag system eliminates deformation of the net pen, therefore maintaining cage volume and allowing for higher densities of fish to be grown. This new cage would also require an oxygen generation float of 14 x 19 metres to be established at the site that would operate in conjunction with it. There would also be the addition of some new supporting infrastructure (buoys, anchor blocks and mooring lines) for the new semi-enclosed containment pen and oxygen generation float.

This proposal does not comply with the regulations of the applicable Marine Zone (MAR-1) of RDMW Zoning

Bylaw No. 21 as it does not permit aquaculture. While the existing aquaculture operation is deemed to be non-conforming and can continue to operate in its present form, the proposed changes to it would require the prior adoption of a zoning bylaw amendment (rezoning). In its response to the Province, the RDMW indicated that it objects to approval of this application at this time due to non-conformity with the RDMW’s zoning regulations and that this can only be rectified if the applicant has submitted the necessary Development Application to the RDMW, and the RDMW Board of Directors has adopted a bylaw that allows the proposed expansion and related changes to the existing finfish aquaculture operation.

o) Cermaq Canada Inc. (2019026): Referral of Pacific Marine Finfish Aquaculture Amendment Application in

relation to the finfish aquaculture site at Simmonds Point in Wells Passage in Electoral Area ‘A’. This 37.8 hectare (93.4 acre) marine Licence of Occupation provides for the farming of finfish and is licensed to produce 675 tonnes of Atlantic Salmon annually. The purpose of the application is to expand the existing Licence of Occupation from 37.8 hectares (93.4 acres) by 23.3 hectares (57.58 acres) to a total of 61.1 hectares (151 acres). In addition, the application requests a change in the fish containment (cage) array from 24 15x15 metre cages to 10 40x40 metre cages which is an increase in the total surface containment area from 5,400 square metres to 16,000 square metres. These changes/increases are designed to accommodate a proposed increase in the annual production limit of Atlantic Salmon at this location from 625 tonnes to 4,000 tonnes. Additional changes that are proposed include: 1) Removal of a 20x10 metre feed barge to be replaced with a 40x16 metre feed barge; 2) Addition of a 9x15 metre accommodation float; 3) Addition of a 5x5 metre septic float; 4) Addition of a 12x14 metre oxygen generation float; 5) Addition of a 12x12 metre compressor float; 6) Addition of a 14x14 metre ensilage float; 7) Addition of a 3 x 12 metre visitor dock; and, 8) Addition of 195 anchor blocks, 42 mooring lines and 43 buoys to accommodate the infrastructure additions.

This proposal does not comply with the regulations of the applicable Marine Zone (MAR-1) of RDMW Zoning Bylaw No. 21 as it does not permit aquaculture. While the existing aquaculture operation is deemed to be non-conforming and can continue to operate in its present form, the proposed changes to it would require the prior adoption of a zoning bylaw amendment (rezoning). In its response to the Province, the RDMW indicated that it objects to approval of this application at this time due to non-conformity with the RDMW’s zoning regulations and that this can only be rectified if the applicant has submitted the necessary Development Application to the RDMW, and the RDMW Board of Directors has adopted a bylaw that allows the proposed expansion and related changes to the existing finfish aquaculture operation.

p) Cermaq Canada Inc. (2019027): Referral of Pacific Marine Finfish Aquaculture Amendment Application in relation to the finfish aquaculture site in Wehlis Bay in Wells Passage in Electoral Area ‘A’. This 35.4 hectare (87.5 acre) marine Licence of Occupation provides for the farming of finfish and is licensed to produce 675 tonnes of Atlantic Salmon annually. The purpose of the application is to expand the existing Licence of Occupation from 35.4 hectares (87.5 acres) by 6.9 hectares (17 acres) to a total of 42.3 hectares (104.5 acres). In addition, the application requests a change in the fish containment (cage) array from 24 15x15 metre cages to 10 40x40 metre cages which is an increase in the total surface containment area from 5,400 square metres to 16,000 square metres. These changes/increases are designed to accommodate a proposed increase in the annual production limit of Atlantic Salmon at this location from 625 tonnes to 4,000 tonnes. Additional changes that are proposed include: 1) Removal of a 20x10 metre feed barge to be replaced with a 40x16 metre feed barge; 2) Addition of a 9x15 metre accommodation float; 3) Addition of a 5x5 metre septic float; 4) Addition of a 12x14 metre oxygen generation float; 5) Addition of a 12x12 metre compressor float; 6) Addition of a 14x14 metre ensilage float; 7) Addition of a 3 x 12 metre visitor dock; and, 8) Addition of 195 anchor blocks, 42 mooring lines and 43 buoys to accommodate the infrastructure additions.

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This proposal does not comply with the regulations of the applicable Marine Zone (MAR-1) of RDMW Zoning Bylaw No. 21 as it does not permit aquaculture. While the existing aquaculture operation is deemed to be non-conforming and can continue to operate in its present form, the proposed changes to it would require the prior adoption of a zoning bylaw amendment (rezoning). In its response to the Province, the RDMW indicated that it objects to approval of this application at this time due to non-conformity with the RDMW’s zoning regulations and that this can only be rectified if the applicant has submitted the necessary Development Application to the RDMW, and the RDMW Board of Directors has adopted a bylaw that allows the proposed expansion and related changes to the existing finfish aquaculture operation.

4. Subdivisions: a) Quatsino Land Company Ltd. (2018-SUB-03): This Preliminary Subdivision Application relates to a proposed

sixteen lot bare land strata subdivision of two properties totaling 155 hectares (383 acres) adjacent to the east side of Atkins Cove in Quatsino Sound in Electoral Area ‘B’. In its response to the referral of this application to the RDMW by the Ministry of Transportation and Infrastructure (MoTI), the RDMW provided its comments on May 1, 2019 and requested that a number of conditions be included in the Preliminary Layout Approval. MoTI has since issued review status letter in response to the application and comments the MoTI has received from referral agencies and indicates that additional information is required to be submitted before the preliminary review can be completed. The applicant will have to compile such information and submit it to the MoTI before processing can resume.

b) Telegraph Cove Holdings Ltd. (2001-SUB-01): Referral from the Ministry of Transportation and Infrastructure

regarding a request by the applicant for extension to the Preliminary Layout Approval and amendment to Form P insofar as phasing of development, with respect to Phase 4 of 10 of this Telegraph Cove subdivision. The RDMW responded that it had no objection to these requests.

c) Vining / Hansen (2017-SUB-02): Request by applicant for final approval of the subdivision plan such that this

two lot subdivision (boundary adjustment) can be registered at the Land Title Office. Upon review by staff, it was determined that conditions imposed by the RDMW as part of the Preliminary Layout Approval issued by the Ministry of Transportation and Infrastructure have not been satisfied and additional information is needed.

5. Permits: a) Site Permit No. 2019-SP-09 issued with respect the existing single-family dwelling and accessory garage /

storage / office building, as well as proposed 36.6 square metre addition to the single-family dwelling, on the property at 6030 Mine Road in Hyde Creek.

b) Site Permit No. 2019-SP-10 issued with respect to a new single-family dwelling, as well as the existing accessory garage / storage / shop building and existing accessory storage building, on the property at 848 Jekyll Road in Hyde Creek.

c) Building Permit No. 95-04: Current owners of the log home dwelling at 323 Harbour Road enquired about

the availability of the occupancy permit for the dwelling building. While a building permit and two subsequent inspections were conducted, there is no final building inspection report and occupancy permit on file. This is likely due to a lapsed permit and no follow through on permitting requirements. Staff arranged to have the Building Official inspect the building to determine if it is possible to issue an occupancy permit post construction.

d) Site Permit No. 2019-SP-11 issued with respect to a new detached accessory garage / storage / shop

building on the property at 305 14th Avenue in Sointula. Respectfully submitted, Jeff Long Manager of Planning & Development Services

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REGIONAL DISTRICT OF MOUNT WADDINGTONSingle Source Awards

TO: REGIONAL DISTRICT BOARD MEMBERS

FROM: Jamie Hamilton, Finance Clerk

DATE: July 31, 2019

Policy 2.2.2 Purchasing & Authorizaiton Policy requires that instances where therehas been a single source procurement above $1000 or the lowest quote has not been accepted, the reasons shall be reported to the Board for information.Local preference policies or most value criteria may override accepting the lowest bid.

Single Source Procurements

DATE CHEQUE # PAYABLE TO AMOUNT SERVICE02-Jul 1753 McElhanney Ltd. 4,074.00 Woss swimming pool engineering

02-Jul 1755 Merrytrail Contracting Ltd. 2,816.63 Telegraph Cove brushing

08-Jul 1778 Henlors Exploration and Mechanical 1,979.26 7 Mile various equipment R&M

08-Jul 1778 Henlors Exploration and Mechanical 1,603.93 7 Mile various equipment R&M

08-Jul 1792 TwoFourOne Consulting Ltd. 1,985.73 Sointula Fire Department x 3 pagers

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Single Source Awards

TO: REGIONAL DISTRICT BOARD MEMBERS

FROM: Liette Patterson, Finance Clerk

DATE: August 31, 2019

Policy 2.2.2 Purchasing & Authorization Policy requires that instances where there

has been a single source procurement above $1000 or the lowest quote has not

been accepted, the reasons shall be reported to the Board for information.

Local preference policies or most value criteria may override accepting the lowest bid.

Single Source Procurements

DATE CHEQUE # PAYABLE TO AMOUNT SERVICE

07-Aug 1873 LockZ2Fit 1,409.81 RDMW Basement Fire Doors

07-Aug 1873 LockZ2Fit 1,576.72 RDMW Basement Fire Doors Installation & Hardware

07-Aug 1865 Henlors Exploration and Mechanical 4,907.28 7 Mile Blower Replacement

07-Aug 1865 Henlors Exploration and Mechanical 3,348.69 7 Mile Baler Shed Wall Strengthening

19-Aug 1906 Bazett Land Surveying Inc. 1,680.00 Hornsby Shelter Land Surveying

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MALCOLM ISLAND OFFICIAL COMMUNITY PLAN BYLAW NO. 708, AMENDMENT BYLAW NO. 970, 2019

A Bylaw to Amend Malcolm Island Official Community Bylaw No. 708, 2005 WHEREAS the Regional District of Mount Waddington has received a Development Application requesting an amendment to Malcolm Island Official Community Plan Bylaw No. 708, 2005 to change the policies associated with the Marine (M) land use designation, and more specifically, the Marine D (MD) foreshore designation, to permit accessory residential use, and to consider tourist accommodation uses in the Marine C (MC) and Marine D (MD) foreshore designations on existing Crown land tenures only; NOW THEREFORE the Board of Directors of the Regional District of Mount Waddington, in open meeting assembled, hereby enacts as follows: 1. Citation

This Bylaw shall be cited as “Malcolm Island Official Community Plan Bylaw No. 708, Amendment Bylaw No. 970, 2019”.

2. Text Amendment

a) Section 5.8 of Malcolm Island Official Community Plan Bylaw No. 708, 2005 is hereby amended by adding section 5.8.11 as follows:

One residential dwelling unit of a maximum of 93 square metres (1,000 square feet) shall be permitted as an accessory use in conjunction with a permitted principal use, within each existing Crown land tenure included in the Marine D (MD) foreshore designation as shown on Schedule C Foreshore Designations.

b) Section 5.8 of Malcolm Island Official Community Plan Bylaw No. 708, 2005 is hereby amended

by adding section 5.8.12 as follows:

In areas included in the MC (Marine C) and MD (Marine D) foreshore designations as shown on Schedule C Foreshore Designations, consideration shall be given to approval of zoning bylaw amendments for the purpose of permitting tourist accommodation uses in areas subject to existing Crown land tenures only (as of February 21, 2006), subject to the following criteria: a) The potential impacts on surrounding uses in both the marine and upland areas; b) Input from surrounding landowners and tenants as part of the public notification and public

hearing process; and, c) The serviceability of the accommodation use(s) which must be connected to and serviced by

the community sewer (Sointula Sanitary Sewer Service) operated by the Regional District of Mount Waddington, and the community water service operated by the Sointula Water Improvement District, as well as the provision of suitable parking and other services / amenities (e.g. garbage storage and collection).

READ A FIRST TIME THIS DAY OF , 20__ PUBLIC HEARING HELD THIS DAY OF , 20__ READ A SECOND TIME THIS DAY OF , 20__ READ A THIRD TIME THIS DAY OF , 20__

ADOPTED THIS DAY OF , 20__ CHAIR ANDREW HORY CHIEF ADMINISTRATIVE OFFICER GREG FLETCHER

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MALCOLM ISLAND ZONING BYLAW NO. 725, AMENDMENT BYLAW NO. 971, 2019

A Bylaw to Amend Malcolm Island Zoning Bylaw No. 725, 2006 WHEREAS the Regional District of Mount Waddington has received Development Applications requesting amendments to Malcolm Island Zoning Bylaw No. 725, 2006 to allow one residential dwelling unit to be permitted as an accessory use in conjunction with a permitted principal use within existing Crown land tenures included in the (MD) Marine Conservation D Zone, and to add a new (MTA) Marine Tourist Accommodation Zone which can be considered for application to existing Crown land tenures (as of February 21, 2006) that are included in the (MC) Marine Conservation C Zone or (MD) Marine Conservation D Zone. NOW THEREFORE the Board of Directors of the Regional District of Mount Waddington, in open meeting assembled, hereby enacts as follows: 1. Citation

This Bylaw shall be cited as “Malcolm Island Zoning Bylaw No. 725, Amendment Bylaw No. 971, 2019”.

2. Text Amendments

a) Section 5.2.7 of Malcolm Island Zoning Bylaw No. 725, 2006 is deleted and replaced with the

following new section 5.2.7: The zone regulations of this Bylaw do not apply to highways unless a portion of a highway has been specifically included in a zone.

b) Section 5.6.4(b)x) of Malcolm Island Zoning Bylaw No. 725, 2006 is deleted and replaced with the following new section 5.6.4(b)x): Accessory buildings and structures including one dwelling unit with a maximum total floor area of 93 square metres (1,000 square feet) which is located within a building in which a principal use is undertaken.

c) Section 5.6 Marine Conservation Areas of Malcolm Island Zoning Bylaw No. 725, 2006 is hereby amended by adding section 5.6.5 (MTA-1) Marine Tourist Accommodation Zone as follows:

5.4.5 (MTA) Marine Tourist Accommodation Zone (a) General Purpose

This zone is intended to provide waterfront-based accommodations for tourists and the traveling public, within those Crown land tenures that existed as of the date of adoption of this Bylaw (February 21, 2006), and for which the associated tenure agreements with the Province permit accommodation use. (b) Permitted Uses

i) Cabin ii) Apartment Dwelling iii) Attached Dwelling

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iv) Duplex Dwelling v) Float Home Dwelling vi) Single Detached Dwelling vii) Bed and Breakfast

(d) Minimum Setbacks

i) The minimum setback for buildings and structures from the boundary of a Crown land tenure is 1.0 metre. Where a development is comprised of a Crown land tenure and an area of adjacent road allowance under jurisdiction of the Ministry of Transportation and Infrastructure, and a valid Provincial Public Highway Permit has been issued by the Ministry to allow uses permitted by this Zone in that area of road allowance, the minimum setback for buildings and structures from the boundaries of the combined Crown land tenure and permitted area of road allowance is 1.0 metre.

(c) Conditions of Use

i) Motor vehicle parking stalls must be provided for all uses established in this Zone in accordance with Part 3 of this Bylaw. Notwithstanding section 3.1(d) of this Bylaw, where a development is comprised of a Crown land tenure and an area of adjacent road allowance under jurisdiction of the Ministry of Transportation and Infrastructure, and a valid Provincial Public Highway Permit has been issued by the Ministry to allow uses permitted by this Zone in that area of road allowance, required parking stalls must be located entirely within the boundaries of the combined Crown land tenure and permitted area of road allowance that comprises the development. Notwithstanding section 3.1(d), 50% of the required parking stalls may be provided on a lot within 100 metres of the development and associated uses for which the parking stalls are required, provided a covenant is registered on the title of said lot that preserves the area of that lot for this purpose, to the satisfaction of the Regional District of Mount Waddington.

ii) Markers and signs identifying the uses permitted in this Zone are allowed, but no fences or any other structures shall be located on or embedded into the foreshore area that would impede the free and ready access by pedestrians across the foreshore areas, are permitted.

iii) All permitted uses must be connected to and serviced by a community sewer system operated by the Regional District of Mount Waddington.

iv) All permitted uses must be connected to and serviced by a community water system operated by the Sointula Waterworks Improvement District.

v) Solid waste (garbage) shall be stored within dwelling units and / or in a waste container(s) that is located in an enclosed structure in order to minimize odour and unsightliness.

(d) Development Density i) No more than one single detached dwelling or duplex dwelling shall be located on a

Crown land tenure or combined Crown land tenure and area of road allowance subject to an approved Provincial Public Highway Permit issued by the Ministry of Transportation and Infrastructure.

ii) There shall be no more than one dwelling unit per 125 square metres of area associated with a Crown land tenure. In a situation where a development occupies a Crown land tenure and an area of adjacent road allowance under jurisdiction of the Ministry of Transportation and Infrastructure, and a valid Provincial Public Highway Permit has been issued by the Ministry to allow uses permitted by this Zone in that area of road allowance, there shall be no more than one dwelling unit per 125 square metres of area associated with the combined Crown land tenure and adjacent road allowance.

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3. Zone Map Amendment

Schedule B (Sointula) of Malcolm Island Zoning Bylaw No. 725, 2006 is hereby amended by including in the “(MTA) Marine Tourist Accommodation Zone”, those areas shown as Area 1, Area 2 and Area 3 which are comprised of an area of 378.8 square metres of Crown land and road allowance associated with the “Orca Lodge” development, which is civically addressed as 500 1st Street and is included in the Crown land tenure associated with Licence of Occupation No. 113664 under Provincial Land File 1402872, as well as a portion of the 1st Street road allowance under the jurisdiction of the Ministry of Transportation and Infrastructure which is authorized by Provincial Public Highway Permit Number: 2019-03381, as shown on Schedule “A” which is attached hereto and forms part of this Bylaw.

READ A FIRST TIME THIS DAY OF , 20__

PUBLIC HEARING HELD THIS DAY OF , 20__

READ A SECOND TIME THIS DAY OF , 20__

READ A THIRD TIME THIS DAY OF , 20__

ADOPTED THIS DAY OF , 20__

CHAIR ANDREW HORY CHIEF ADMINISTRATIVE OFFICER GREG FLETCHER

28

SCHEDULE “A” TO MALCOLM ISLAND ZONING BYLAW NO. 725, AMENDMENT BYLAW NO. 971, 2019

Areas 1, 2 and 3, each of which are bounded in heavy blue line and comprise a total area of 378.8 square metres, are included in the (MTA) Marine Tourist Accommodation Zone as per Malcolm Island Zoning Bylaw No. 725, Amendment Bylaw No. 971, 2019

NORTH

Area 3 Area = 104 m2

Area 2 Area = 76.5 m2

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BYLAW NO. 972

A bylaw to exempt land and improvements on recreational and service Properties from taxation within the Regional District of Mount Waddington.

WHEREAS certain land and improvements exist for various public amenities; AND WHEREAS the Regional District of Mount Waddington under the provisions of Section 391 of the Local Government Act RS2015 wishes to exempt certain lands and improvements from taxation in 2019; NOW THEREFORE the Board of the Regional District of Mount Waddington, in open meeting assembled, hereby enacts as follows: Land and improvements on the following properties are exempt from taxation for the year 2020 to an amount equal to 100% of the net taxable value of the land and improvements: 1. Seven Hills Golf & Country Club, Lot 1, Plan 38029, Section 16 TP 3, Rupert Land District,

Roll No.785-15189.005. 2. Sayward Fish & Game Association, DL 461, Rupert Land District, parts of DL 461 & 462,

LBF 1406370, for rifle and trap range purposes, Roll No. 785-27506.875. 3. Nimpkish Valley Rod & Gun Club, Section 21, Rupert Land District, LCB 1405338, skeet

trap pistol and rifle range purposes, former SUP 9368, Roll No.785-26105 .550. 4. Tri-Port Speedway Association, Lot 1, Section 16, Township 6, Rupert Land District, Plan

VIP52750, Roll No. 785-27509.808. This Bylaw may be cited as the "Regional District of Mount Waddington 2020 Permissive Tax Exemption Bylaw No. 972, 2019".

READ A FIRST TIME THIS 17th DAY OF SEPTEMBER, 2019

READ A SECOND TIME THIS 17th DAY OF SEPTEMBER, 2019

READ A THIRD TIME THIS 17th DAY OF SEPTEMBER, 2019

ADOPTED THIS th DAY OF SEPTEMBER, 2019

SECRETARY CHAIR

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Documents

September 17, 2019 09 17 RDMW AGENDA PKG(4).pdf · 12-13 . 14-15 . 16 - 22 . 23-24 . CALL TO ORDER Time: A. APPROVAL OF AGENDA . 1. Adoption September 17, 2019 RDMW Board of Directors