NEW PAY ROLL SOFTWARE – SAP

NEW PAY ROLL SOFTWARE – SAP

jkpo;ehL kpd;cw;gj;jp kw;Wk; gfph;khd fofj;jpy; mYtyHfs; kw;Wk; gzpahsHfs;(Employee) rk;ge;jkhd midj;J tpguq;fisAk; cs;slf;fpa Gjpa nkd;nghUs;mwpKfg;gLj;jg;gl;L cs;sJ. SAP vd;fpw nkd;nghUs; mwpKfg;gLj;jg;gl;Ls;sJ. me;j nkd;nghUis jkpo;ehL kpd;cw;gj;jp kw;Wk; gfph;khd fofk; kw;Wk; njhluikg;G fofj;jpw;F Vw;wthW khw;wpmikf;fg;gl;Ls;sJ.

I. cs; nry;Yk; Kiw

1. jq;fsJ fzpdpapd; ‘Desktop’–y; cs;s SAP Logon vd;w icon-I Double Clicknra;j gpwF Open MFk; Window-tpy; “S4QAS’’ icon vd;W ,Ue;jhy; Click nra;aNtz;Lk;. ,y;iynadpy; File-Open connection Data Document -y; S4QAS–I Click nra;aTk;.

2. SAP – logon Screen Open MFk;. mjpy;

Client : 600 User : 52210037 (jq;fSf;F nfhLf;fg;gl;l User Name) Password : xxxxxx Language : EN

Windows OS

S.SARAVANAN M.E MCA ASST.PROGRAMMER MADURAI EDC 1

Linux OS

II) SAP nkd;nghUspd; Kjy; eltbf;ifahf Oracle nkd;nghUspy; ,Ue;J xUFwpg;gpl;l khjj;jpd; rk;gs tpguq;fis ,e;j nkd;nghUspy; mjw;F Vw;wthWnfhz;L tug;gl;L cs;sJ.

Logon nra;j gpwF ftdpf;f Ntz;bait

1. jq;fsJ tl;lk;> kz;lyk; kw;Wk; Nfhl;lj;jpYs;s midj;J gzpahsHfSf;Fk; SAP-Payroll-y; khw;wg;gl;l khjj;jpypUe;J rk;gsk;/gpbj;jk; rhpahf cs;sjh vd;gij cWjp nra;aNtz;Lk;.

rk;gsk;/gpbj;jk; rhpahf cs;sij ghHg;gjw;F “ User menu” tpy; cs;s

vd;w module-I NjHT nra;aNtz;Lk;.


2. rk;gsk;/gpbj;jk; rhpahf ,y;iy vdpy; mjid rhpnra;aNtz;Lk;.

Personal Number vd;gJ SAP nkd;nghUspy; xt;nthU Employee f;Fk;epakpf;fg;gl;l vz; MFk;. ,jid mUfpYs;s rpwpa Box I Click nra;J ngaHnfhLj;J Njb ngw;Wf;nfhs;syhk;. Last name vd;gjpy; Initial IAk;> First namevd;gjpy; ngaiuAk; nfhLf;f Personnel vz; fpilj;J tpLk;.

(Fwpg;G: Initial kw;Wk; ngaH gioa Paybill-y; ,Ug;gJ Nghd;Nw jUtJ mtrpak;)

,e;j Personal Number-I jq;fsJ Bill-y; Fwpj;J itj;Jf;nfhs;sTk;. mJNtgpd;dhspy; milahs vz;zhfTk; ,Uf;fyhk;.

3.jw;NghJ ‘ Payroll Driver, India vd;w Gjpa window open MFk;. mjpy; fPo;fz;l mj;jpahtrpakhd tpguq;fis nfhLj;J Execute (F8) nra;aNtz;Lk;.

(a) Pay roll area - TN

(b)‘Other period’I NjHT nra;J khjk; kw;Wk; tUlj;ij nfhLj;J Enter

nra;aNtz;Lk;. ve;j khjj;jpw;fhd rk;gs tpguq;fis ,e;j

nkd;nghUspw;F khw;wg;gl;Ls;sJ vd;gij Head Quarter-y; njhlHG

nfhz;L ngw;Wf;nfhs;sTk;.

(cjhuzk;: [ 08/2020] ; vd;W nfhLf;Fk; NghJ 01.11.2020 to 30.11.2020

khj rk;gsgl;bay; Njh;thFk;)

08/2020 vd;gJ Vg;uy; khjj;jpypUe;J etk;gH khjj;ij fzf;fpLtJ

04/20 -> 1/20> 05/20 -> 2/20>.........

(Fwpg;G: SAP-Payroll Financial Year Kiwapy; jahH nra;ag;glLs;sJ.)

(c) Personnel Number nfhLf;fg;glNtz;Lk;

(d) Schema – ZN00 vd;W nfhLf;f Ntz;Lk;

(e) ‘Display Variant remun. Statem” vd;gij NjHT nra;J ‘‘ TANGEDCO’’

Vd;W nfhLf;fg;gl Ntz;Lk;.

(f) filrpahf ‘‘ Execute ’’ (F8) nra;a Ntz;Lk;.


(4) Execute MdgpwF NjHT nra;ag;gl;l gzpahsUf;Fhpa ‘Payslip’ display MFk;.


(5) Display MFk;. Payslip-y; NjHT nra;ag;gl gzpahsUf;Fhpa Earnings (Pay) kw;Wk; Deductions FCR-y; cs;sgb rhpahf cs;sjh? vd;gij cWjp nra;a Ntz;Lk;.

(6) khw;wq;fs; ,Ug;gpd; vd;ndd;d khw;wq;fs; ,Ug;gij Fwpj;Jf;nfhs;sTk;.

Pay kw;Wk; Deductions VNjDk; khw;wk; nra;a Ntz;bapUg;gpd; nra;a Ntz;bait:

Earnings – khw;wk; nra;tjw;F

(1) User menu-tpy; vd;w module-[ NjHT nra;a Ntz;Lk;.

(2) gpwF ve;j gzpahsUf;F khw;wk; nra;aNtz;LNkh> me;j gzpahshpd; ‘Personnel No’ nfhLj;J Enter nra;a Ntz;Lk;.

Screen-d; ,lJ Gwj;jpy; ngaHfs; ,Ug;gpd; mjpypUe;Jk; NjHT nra;J nfhs;syhk;.

(3) fPo;fz;ltw;wpy; (Infotype Text) khw;wk; my;yJ Gjpajhf create ‘nra;tjw;F Screendisplay MFk;.



Fwpg;G: Nkw;fz;l Infotype Text -y; (Tick) khHf; ,Ue;jhy; mjpy; VNjDk;

khw;wk; nra;a Ntz;bapUg;gpd; ‘ change ‘ button--[ Click nra;J khw;wk;

nra;J nfhs;syhk;.

Tick khHf; ,y;iy vdpy; Gjpajhf Infotype Text -[ ‘ create ‘ nra;Jnfhs;syhk;.


nghJthf tUk; khw;wq;fs;

Infotype Text -- Basic pay ( 0008 )

xU gzpahsUf;F ‘ Basic pay ’ jtWjyhf ,Ue;jhNyh> my;yJ

Basic pay ’ ,y;yhky; ,Ue;jhNyh mjid rhp nra;tjw;F

1) ‘‘ PA 30 – Maintain HR Master Data ’’ vd;w Module-[ NjHT nra;a Ntz;Lk;.

2) gzpahsUf;Fhpa ‘‘ Personnel No ’’ - [ nfhLj;J Enter nra;a Ntz;Lk;.

3) Pers Admin –y; cs;s ‘‘ Infotype -- Basic pay - 0008 NjHnjLf;f Ntz;Lk;.

4) a) ‘‘ Infotype - Basic pay - 0008 –y; khHf; ,Ue;jhy; mjid Click nra;J ‘ Change ’ nra;J nfhs;syhk;.

b) ‘‘ Infotype - Basic pay - 0008 –y; khHf; ,y;iy vd;why; mjid Click nra;J ‘ Create ’ nra;J nfhs;syhk;.


5) Basic pay-y; (change) khw;wk; ,Ue;jhy; pay scale-y; me;j gzpahsUf;Fhpa PayGroup kw;Wk; level-[ rhpahf nfhLf;f Ntz;Lk;.

6) Basic pay-[ (create) nra;tjw;F

(a) Start date ( jq;fSila Oracle Pay bill jfty;fs; khw;wg;gl;l khjj;jpd; Kjy; ehs; Ex 01.11.2020.)

(b) Group / Level nfhLj;J %d;W Kiw ‘ Enter ’ Button-[ mOj;j Ntz;Lk;.



Infotype – Basic pay – 0008

1001 Wage type Code (Basic Pay) for Class I & II Officers 2001 Wage type Code (Basic Pay) for Class III & IV employees 5001 Wage type Code (Basic Pay) for part time staff

Basic pay ,y;yhj gzpahsHf;F> Basic pay Create nra;Ak; NghNj mtUf;Fhpa DA,

HRA, CCA, Medical allowance ( ,Ue;jhy;) te;J tpLk;.

Class I & II Officers Mf ,Ue;jhy; ‘ OH ‘ allowance Tk; Basic pay cld; Nrh;j;J

te;JtpLk;.


IT Recurring payments / Deductions - 0014

xU gzpahsUf;F fPo;fz;l Allowances-fspy; khw;wk; my;yJ Gjpajhf Create

nra;tjw;F> me;j gzpahshpd; Personnel No’ %yk; payroll-y; Recurring Payments /

Deductions – 0014’ vd;w module-[ NjHe;njLf;f Ntz;Lk;.

1) Shift allowance.2) Spl.Pay. ( Hot line, Protection, SS Erection [ Transformer erection etc)3) Washing allowance.4) Personal Pay.5) Conveyance allowance.6) Personal Car for official.7) Steno typist special pay.8) VIP Driver spl.pay kw;Wk; all other allowances.

gzpahshpd; ‘Deduction’–y; VNjDk; khw;wk; my;yJ Gjpajhf deduction NrHf;ftopKiwfs;.

nghJthd Deductions

1. GPF / CPS Subscription.2. FSFS.3. Health Insurance Scheme.4. SPFG 2000.5. Income Tax.6. Thrift Society.7. Festival Advance.8. LIC 1, LIC 2, etc.

GPF Subscription

SAP nkd;nghUspy; Default Mf 12% (Basic Pay + DA) fzf;fPL nra;J GPF

Subscription te;JtpLk;.

GPF Subscription gzpahshpd; tpUg;gjpw;Nfw;g $Ljyhf gpbj;jk; nra;tjw;F

‘PA 30 – Maintain HR Master Data’’ module ypy; gzpahshpd; Personnel No-[ nfhLj;J

Payroll-y; Recurring Payments / Deductions –0014-[ NjHe;njLf;fNtz;Lk;.


STEP – 1 Infotype 0014-y; subtype 3000 – Employee GPF Contribution-[ NjHe;njLj;J

Create (F5) nra;aNtz;Lk;.

STEP – 2 gpwF njhpAk; Screen-y; nfhLf;f Ntz;ba jfty;fs;

a) Start Date

b) Amount nfhLj;J ‘ Save’ nra;aNtz;Lk;.

jfty;fs; rhpahf nfhLj;J ‘ Save ’ nra;Ak;NghJ ‘ Record Created ’ vd;W tUk;.


STEP – 3 Mainmenu-tpy; cs;s module-[ NjHe;njLj;J tUk;Screen-y; fPo;fz;l jfty;fis nfhLj;J Execute’ nra;a Ntz;Lk;.

a) Payroll Area – TNb) Other period – 08 / 2020c) Personnel No

STEP – 4 GPF Report Screen-y; gzpahshpd; 12% GPF amount, Employee GPF Contribution amount and difference amount njhpAk;.

Nkw;fz;l gzpahshpd; details-[ (Tick) nra;J ‘ Post ‘nra;aNtz;Lk;.

‘Record saved’ vd;W te;jTld; GPF Contribution-y; amount khw;wj;Jld;te;JtpLk;.

(Single Selection)

(Multiple Selection)


Fwpg;G:

Post nra;tjw;F Kd; Screen I close nra;a Ntz;Lk;.,y;iynadpy; rhpahf tuhJ. CPS – Subscripipn

midj;J gzpahsHfSk; (CPS) 10% (Basic pay + DA) fzf;fPL nra;JCPS Subscription te;JtpLk;.

Medical Allowance/OH Allowance

(1) xU employee-f;F earnings-y; (Basic Pay, HRA, CCA, DA, MA, OH’s allowance)VNjDk; tuhkypUe;jhy; Payroll tab-y; Infotype 0014 Recurring payments/deductionsfpspf; nra;J sub type-y; fPo;f;fz;ltw;wpy;

Not applicable Health insuranceNot applicable Medical allowanceNot applicable HRA allowanceNot applicable Office Helper Allowance

VNjDk; amount ,Ue;jhy; mjid ‘delete’ nra;J rhpghHf;fTk;


(2) Employeef;F rk;ge;jkpy;yhky; (Basic Pay, HRA, CCA, DA, MA, OH’s allowance)

VNjDk; Amount te;jhy; Nkw;nrhd;d infotype-y; rk;ge;jg;gl;l subtype-[ NjHT nra;J ‘

Create nra;J amount column-y; ‘1’ vd nfhLj;J save nra;aTk;.

(3) earnings rk;ge;jkhd NtW khw;wq;fs; ,Ug;gpd; Head Quarters-[ njhlHG nfhs;sTk;.

Income Tax Deduction nra;a

STEP – 1

Infotype 0014-y; subtype 7000 – Replace Income Tax -[ NjHe;njLj;J



a) Start Date

b) Amount nfhLj;J ‘ Save’ nra;aNtz;Lk;.

jfty;fs; rhpahf nfhLj;J ‘ Save ’ nra;Ak;NghJ ‘ Record Created ’ vd;W tUk;.


“Infotype – Membership Fees – 0057 –[ NjHe;njLj;J fPo;fz;l Dedcution-fspy;

khw;wk; my;yJ Gjpajhf gjpT nra;ayhk”;.

a) SPFG 2000

b) Health Insurance Scheme

c) Thirft Society

d) LIC

e) PLI

f) Union subscription

LIC Gjpajhf gjpT nra;a

Step 1 :


Per Admin-y; Membership Fees –0057 SubType 3001 LIC 1 -[ NjHe;njLj;J Create (F5)

nra;aNtz;Lk;.



a) Start Dateb) Amount nfhLj;J ‘ Save’ nra;aNtz;Lk;.


“ Infotype – “ Loan 0045 –[ NjHe;njLj;J fPo;fz;l Dedcutions- fspy; khw;wk; my;yJGjpajhf gjpT nra;ayhk;.

a) Building Loanb) Car Loan / Motor Cyclec) Computer Advanced) Education Advancee) Festival Advancef) GPF Temporary Advanceg) Audit recovery

GPF Temporary Advance

Step 1 :


Per Admin-y; Infotype – 0045 Sty - 9004 GPF Temporary Advance -[ NjHe;njLj;J



a) Start Dateb) Basic Data Tab – i) Approval Date

ii)Loan Amount Grantedc) Condition Tab – i) Repayment start date

ii)Repayment Instalment amountd) Payments Tab – i)Date

ii)Payment Type – Loan Payment(External)

vd;W nfhLj;J SAVE nra;J ; %d;W Kiw ‘ Enter’ nra;Ak; NghJ ‘ Record Created ’ vd;W tUk;.


Amount column j;jpy; Vw;fdNT gpbj;jk; nra;j njhifia fopj;J kPjKs;s njhifia nfhLf;f Ntz;Lk;.


Note: 1.End of Loan date is automatically calculated based on the sanction amount and Instalment amount.2.Test run y; instalment details njhpahJ. Live run tUk;nghOJ instalment details njhpa tUk;.

“ Infotype – “ Additional Payments 0015 –[ NjHe;njLj;J fPo;fz;l Payments- fspy;khw;wk; my;yJ Gjpajhf gjpT nra;ayhk;.

a) Additional Chargeb) Tour Advancec) Leave Travel Concessiond) Excess Paye) Excess Pay Arrears f) Promotion Arrears

SAP ERP Paybill- y; Oracle Pay bill-y; ,Ue;J khw;wg;gl;l khjj;jpw;fhdrk;gsg;gl;baiy rhpnra;J cWjp mspj;jgpd; Head QuartersypUe;J rk;gsgl;bay; SAPERP-y; eilKiwf;F tUk;.


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NEW PAY ROLL SOFTWARE – SAP