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MUNICIPAL CORPORATION, GURGAON
TENDER DOCUMENT
Name of Work : Providing /Supplying of skilled, unskilled and semi skilled
manpower on outsourcing service for various works in different offices such
as WSS, Sanitation etc. under Municipal Corporation, Gurgaon.
Executive Engineer- IV
For Commissioner
Municipal Corporation,
Gurgaon.
Page 2 of 26
INDEX
Sr.
No
Section Description Page No
1 Press notice 03
2 Notice Inviting Tender 04
3 Section-1 Condition for e-tendering 08
4 Section-2 Definitions 12
5 Section-3 Scope of Work 14
6 Section-4 Eligibility Criteria for Tender 14
7 Section-5 Bid evaluation 15
8 Section-6 Terms and Conditions 19
9 Section-7 Penalty Clause 24
10 Section-8 General condition 25
11 Section-9 Technical Bid 28
12 Section-10 Financial bid 30
13 Section-11 DNIT 31
MUNICIPAL CORPORATION GURGAON
Press Notice for Tender
No. EE-IV/MCG/2015/ Dated:
Sealed tenders are invited from eligible registered manpower service providers having
all valid license from Labour / Home and other Government Departments and also having
ESI / EPF/ PPF, Service Tax and PAN/TAN No. from the concerned departments of the
Government with at least three years‟ experience for providing skilled & unskilled
manpower services for Municipal Corporation, Gurgaon for a period of one year as per
schedule.
Name of work Time
Limit for
work
Earnest Money Tender
Document Fee
Providing /Supplying of skilled,
unskilled and semi skilled
manpower on outsourcing
service for various works in
different offices such as WSS,
Sanitation etc. under Municipal
Corporation, Gurgaon.
12 Months Rs. 750000/- Rs. 5000/-
Page 3 of 26
1. Tender documents can be seen on website: http://mcg.gov.in and downloaded
online from the Portal: http://mcg.etenders.in by the Firms / Individual registered
on the Portal.
2. As the Bids are to be submitted online and are required to be encrypted and
digitally signed, the Bidders are advised to obtain Digital Signature Certificate
(DSC) at the earliest.
3. Tender Documents Fees has to be paid online through payment gateway during the
"Downloading of Tender Document & Payment of Tender Document fees" stage and
Earnest Money Deposit has to be submitted through Citizen Facility Center (CFC)
in the form of demand draft in favour of Commissioner Municipal Corporation
Gurgaon at Municipal Corporation Office, Opp. Civil Hospital, Gurgaon(0124-
2220154). However, as the details of the EMD are required to be filled at the time
of Bid Preparation and Hash Submission stage, the Bidders are required to keep the
EMD details ready beforehand. Possession of Digital Signature Certificate (DSC) and
registration of the contractors on the portal i.e. http://mcg.etenders.in is a
prerequisite for e-tendering.
For further details and e-tendering schedule, visit website http://mcg.etenders.in
Executive Engineer -IV
for Commissioner,
Municipal Corporation,
Gurgaon.
MUNICIPAL CORPORATION GURGAON
NOTICE INVITING TENDER
Sealed tenders are invited from eligible registered manpower service providers having all
valid license from Labour / Home and other Government Departments and also having ESI
/ EPF/ PPF, Service Tax and PAN/TAN No. from the concerned departments of the
Government with at least three years‟ experience for providing skilled & unskilled
manpower services for Municipal Corporation, Gurgaon for a period of one year as per
schedule.
Name of work Time
Limit for
work
Earnest Money Tender
Document Fee
Providing /Supplying of skilled,
unskilled and semi skilled
manpower on outsourcing service
for various works in different
offices such as WSS, Sanitation
etc. under Municipal Corporation,
Gurgaon.
12 Months Rs. 750000/- Rs. 5000/-
1. Tender documents can be seen on website: http://mcg.gov.in and downloaded
online from the Portal: http://mcg.etenders.in by the contractors/
agencies/individual registered on the Portal.
2. As the Bids are to be submitted online and are required to be encrypted and
digitally signed, the Bidders are advised to obtain Digital Signature Certificate (DSC)
at the earliest. For obtaining Digital Certificate, the Bidders should follow point No. 3
under Section 2 (Conditions of e-tendering).
3. The interested persons should submit the following documents along with his
application.
Page 4 of 26
Sales Tax/Vat No
VAT Return Last Financial Year
4. Key Dates
Sr.
No.
MCG Stage Contractor Stage
Start
Date and
Time
Expiry
Date and
Time
1 Release of Tender
document
22.06.2015
09:00
23.06.2015
17:00
2
-
Downloading of
Tender Documents
along- with Tender
fees
23.06.2015
17:01
09.07.2015
12:00
3
-
Online Bid
Preparation & Hash
Submission
23.06.2015
17:01
12.07.2015
17:00
4 Technical &
Financial Lock -
13.07.2015
09:01
14.07.2015
12:00
5 -
Re-Encryption of
Online Bids
14.07.2015
12:01
16.07.2015
09:00
6 Open EMD &
Technical/PQ Bid -
17.07.2015
09:00
19.07.2015
17:00
7 Eligibility criteria
evaluation -
19.07.2015
17:01
23.07.2015
15:00
8 Open Financial
Bid
23.07.2015
15:01
25.07.2015
17:00
5. (a) The pre-bid meeting will be held on 09/07/2015 in the office of Joint
Commissioner (HQ), Municipal Corporation, Gurgaon, C-1, GTPL Building,
Sector-34, Gurgaon at 15:00 hours.
(b) Any queries relating to bid document should be given in writing & by
E-mail on [email protected] untill prebid meeting. Any other pt if
raised at a later stage will not be entertained & no claim will be
entertained. The decision of Joint Commissioner (HQ) in this regard
will be final.
6. The manual submission of documents be made on 16.07.2015 upto 17.00
Hrs in office of EE(IV)- C-1, Infocity, 2nd Floor, Sector-34, Gurgaon .
7. The Bidders can download the tender documents from the Portal:
http://mcg.etenders.in. Tender Documents Fees has to be paid online through
payment gateway during the "Downloading of Tender Document & Payment of
Tender Document fees" stage and Earnest Money Deposit has to be submitted
through Citizen Facility Center (CFC) in the form of demand draft in favour of
Commissioner Municipal Corporation Gurgaon at Municipal Corporation Office, Opp.
Civil Hospital, Gurgaon(0124-2220154). However, as the details of the EMD are
required to be filled at the time of Bid Preparation and Hash Submission stage, the
Page 5 of 26
Bidders are required to keep the EMD details ready beforehand.The tender shall be
submitted by the bidder in the following three separate envelops online:
i. Earnest Money in shape of Envelope 'ED'
ii. All the documents in support of eligibility criteria and Technical Bid containing
all information & documents as defined hereinafter in - Envelope 'T I'
iii. Price Bid prescribed on the format in - Envelope 'C I'
iv. The envelopes 'ED' & 'TI' shall be kept in a big outer envelope, which shall also
be sealed. In the first instance, the Envelop - 'ED' of all the Bidders containing
the Earnest Money and TI containing the document in support of eligibility
criteria and Technical Bid shall be opened in the presence of such bidders who
either themselves or through their representatives choose to be present. After
that the financial bid will be opened as per schedule
v. The bidder will submit the necessary documents as under.
The bidder will submit the necessary documents as under.
Envelope 'ED' - Earnest Money Deposit Envelope
Online EMD Envelope-Reference details as well as scanned copy of the Earnest Money
Deposit instrument and scanned copy of documents.
Envelope 'TI' - Eligibility criteria and Technical Bid Envelope
Online Technical Envelope - All the information and scanned copies of the Documents /
Certificates as required to be submitted supporting eligibility criteria and technical bid as
per the Tender. Also, all such documents, if any, that cannot be submitted online i.e. all
the Information and Documents / Certificates as required to be submitted in physical
technical envelope as per the schedule given at Sr. No. 6.
Envelope 'CI' - Price Bid Envelope
To be submitted mandatory online- "Information related to Price Bid of the Tender".
Physical Financial Envelope "CI" shall be submitted clearly marking "Blank".
The bidder can submit their tender documents as per the dates mentioned in the schedule
above.
CONDITONS:-
a. Application for tender documents must accompany with an attested copy of
registration certificate of the contractor at the time of submission of tender. The
successful bidder if not enlisted with MCG will get the enlistment done with MCG
within one month.
b. The tender without earnest money will not be opened.
c. The jurisdiction of court will be at Gurgaon.
d. The tender of the bidder who does not satisfy the eligibility criteria in the bid
documents is liable to be rejected summarily without assigning any reason and no
claim whatsoever on this account will not be considered.
e. The bid for the work shall remain open for acceptance during the bid validity period
to be reckoned from the date of "Online Bid preparation and Hash submission". If
any bidder withdraws his bid before the said period, any modifications in the terms
and conditions of the bid, the said earnest money shall stand forfeited. Bids would
require to be valid for 3 months from the date of closing of online "Bid preparation
and Hash submission stage".
Executive Engineer -IV
for and On Behalf of Commissioner,
Municipal Corporation,
Page 6 of 26
Endst. No. EE-IV/MCG/2015/ Dated :
A copy of above is forwarded to the following for information and wide publicity:
1. Mayor/Sr. Deputy Mayor/Deputy Mayor, Municipal Corporation, Gurgaon
2. Commissioner, Municipal Corporation Gurgaon.
3. Deputy Commissioner, Gurgaon.
4. Chief Engineer, Municipal Corporation Gurgaon.
5. Superintending Engineer, P.W.D. (B&R) Circle, Gurgaon.
6. Superintending Engineer, Public Health Engineering Circle, Gurgaon.
7. Superintending Engineer, Circle No. 1 & 2, HUDA, Gurgaon.
8. Chief Account Officer, Municipal Corporation Gurgaon.
9. Executive Engineer, Marketing Board, Gurgaon.
10. Dy. Director (Audit), Municipal Corporation Gurgaon.
11. Assistant Register, Cooperative Societies, Gurgaon.
12. Manager, Gurgaon Distt. Co-op. L/C Federation Ltd. 209/3 Gopal Nagar, Gurgaon.
13. Notice Board, Municipal Corporation Gurgaon.
14. CFC, Municipal Corporation Gurgaon for publication on net.
15. All Contractors.
Executive Engineer -IV
for and On Behalf of Commissioner,
Municipal Corporation,
Gurgaon.
Page 7 of 26
SECTION-1
CONDITIONS OF E-TENDERING
1.1 These conditions will over-rule the conditions stated in the tender
documents, wherever relevant and applicable.
1.2 All the contractors/ agencies/individual intending to participate in the tenders
processed online, are required to get registered for the Electronic Tendering
System on the Portal http://mcg.etenders.in
For more details, please see the information in Registration info link on the home
page.
1.3 Obtaining a Digital Certificate
1.3.1 The Bids submitted online should be encrypted and signed electronically with a
Digital Certificate to establish the identity of the bidder bidding online. A digital
signature certificate has two keys i.e. Public Key and Private Key. Public Key is
used to encrypt the data and Private Key is used to decrypt the data. Encryption
means conversion of normal text into coded language whereas decryption means
conversion of coded language into normal text. These Digital Certificates are
issued by an approved certifying authority, by the controller of Certifying
Authorities, Government of India.
1.3.2 A Digital Certificate is issued upon receipt of mandatory identity proofs and
verification letters attested by the Notary Public / Chartered Accountant / Any
Gazetted Officer whose stamp bears emblem of Ashoka. Only upon the receipt of
the required documents, a digital certificate can be issued.
1.3.3 The contractors/ agencies/individual may obtain Class II B digital certificate from
any Certifying Authority or Sub- certifying Authority authorized by the Controller of
Certifying Authorities on the portal http://cca.gov.in. or may obtain information
and application format and documents required for issue of digital certificate from
one such certifying authority on given below which is :-
1. TATA Consultancy Services Ltd.
11th
Floor, Air India Building, Nariman Point, Mumbai-400021 website -
www.tcs-ca.tcs.co.in
2. Sify Communications Ltd.
III Floor, Tidel Park, 4 Canal Bank Road, Taramani, Chennai-
600113. Website - www.safescrypt.com
3. MTNL Trustline CA
O/o DGM (IT-CA), 5515, 5th Floor, Core-V Mahanagar Doorsanchal Sadan,
CGO Comples, MTNL, Delhi-125003.
Website - www.mtnltrustline.com
4. iTrust CA (IDRBT)
Castle Hills, Road No.1, Masab Tank, Hyderabad, Andhra Pardesh -
500057. Website - idrbtca.org.in
5. (n)Code solutions
301,GNFC Tower, Bodak Dev, Ahmedabad-380054, Gujarat. Website-
www.ncodesolutions.com
6. National Informatics Centre Ministry of Communication and
Information Technology
A-Block CGO Complex, Lodhi Road,
New Delhi-125003. Website https://nicca.nic.in
7. e-Mudhra CA
Page 8 of 26
3i Info-tech Consumer Services Ltd
3rd Floor, Sai Arcade, Outer Ring Road, Devarabeesanahalli,
Bangalore560036, Karnataka
Website - http://www.e-Mudhra.com
Contractors/ agencies/individual may also obtain information and
application format and documents required for issue of digital certificate
from the following:-
8 Nextenders (India) Pvt. Ltd.
O/O Additional Chief Engineer, HUDA, Sector 40, M- Block South City –I,
Gurgaon. Contact persons : Sh. Rajit Garg – 09650482332
9. Nextenders (India) Pvt. Ltd.
YUCHIT, Juhu Tara Road, Mumbai-400049 Email-
10. Nextenders (India) Pvt. Ltd.
O/o HSRDC, Bays No.13-14, Sec-2, Panchkula-134151
Contact Person: Manmit – 09815034028 Rishi – 09878012160
1.3.4 Bid for a particular tender may be submitted only using the digital certificate,
which is used to encrypt the data and sign the hash during the stage of bid
preparation and hash submission. In case, during the process of a particular
tender, the user loses his digital certificate (i.e. due to virus attack, hardware
problem, operating system problem), he may not be able to submit the bid
online. Hence, the users are advised to have back up of certificate and keep the
copies at safe place under proper security to be used in case of emergencies.
1.3.5 In case of online tendering, if the digital certificate issued to the authorized user
of a firm is used for signing and submitting a bid, it will be considered equivalent
to a no-objection certificate/power of attorney to that User. The firm has to
authorize a specific individual via an authorization certificate signed by all
partners to use the digital certificate as per Indian Information Technology Act
2000. Unless the certificates are revoked, it will be assumed to represent
adequate authority of the user to bid on behalf of the firm for Municipal
Corporation Gurgaon, Haryana tenders as per Information Technology Act 2000.
The digital signature of this authorized user will be binding on the firm. It shall
be the responsibility of management / partners of the registered firms to inform
the certifying authority or Sub Certifying Authority, in case of change of
authorized user and applies for a fresh digital certificate and issues an
'authorization certificate' for the new user. The procedure for application of a
digital certificate will remain the same for the new user.
1.3.6 The same procedure holds true for the authorized users in a private/Public
limited company. In this case, the authorization certificate will have to be signed by
the directors of the company.
1.4 Set up of machine
In order to operate on the electronic tender management system, a user's machine
is required to be set up. A help file on setting up of the system can be obtained
from NexTenders (India) Pvt. Ltd. or downloaded from the home page of the
website - http://mcg.etenders.in.>> "Information for new users".
1.5 Online Viewing of Notice Inviting Tenders:
The contractors/ agencies/individual can view the N.I.T and the time schedule
(Key Dates) for all the packages floated using the e lect ron i c tendering
system on the Haryana MCG websi te http://mcg.etenders.in. Contractors/
agencies/individual may refer to NIT in the office of Executive Engineer, Municipal
Corporation, Gurgaon, C-1, GTPL Building, Sector-34, Gurgaon.
Page 9 of 26
1.6 Opening of an Electronic Payment Account:
1.6.1 For purchasing the tender documents online, contractors/ agencies/ individual are
required to pay the tender documents fees online using the electronic payments
gateway service as mentioned at S. No.8.
1.6.2 For the list of payments using which the online payments can be made, please
refer to the Home page of the Portal http://mcg.etenders.in
1.7 Submission of Earnest Money Deposit:
1.7.1 Earnest Money Deposit has to be submitted through Citizen Facility Center (CFC)
in the form of demand draft in favour of Commissioner Municipal Corporation
Gurgaon at Municipal Corporation Office, Opp. Civil Hospital, Gurgaon(0124-
2220154). However, as the details of the EMD are required to be filled at the time
of Bid Preparation and Hash Submission stage, the Bidders are required to keep the
EMD details ready beforehand.1.8 Submission of Tender Document Fees:
1.8 The Payment can be made by eligible contractors/ agencies/individual online
directly via Credit Card / Internet Banking Account / Cash Card / Debit card. The
contractors/ agencies/individual have to pay for the tender documents online by
making online payment of tender document fees using the service of the secure
electronic payment gateway. The secure electronic payments gateway is an online
interface between contractors and credit card / online payment authorization
networks.
1.9 Purchase of Tender Documents:
Download of Tender Documents: The tender documents can only be downloaded
from the Electronic Tendering System on the Portal http://mcg.etenders.in
1.10 Submission of Bid Seal (Hash) of online Bids:
Submission of bids will be preceded by submission of the digitally signed bid seal
(Hash) as stated in the tender time schedule (Key Dates) of the Tender. Bidders
should take note of any corrigendum being issued on the website on a regular
basis. They should view and note down the tender Hash and ensure that it
matches with their previous noted Hash before confirming the rates.
1.11 Generation of Super Hash:
After the time of submission of Bid Seal (Hash) by the bidders has lapsed, the bid
round will be closed and a digitally signed tender Super Hash will be generated by
authorized Haryana MCG official. This is equivalent to sealing the tender box.
1.12 Submission (Re-encryption) of actual online bids:
Bidders have to submit their encrypted bids online and upload the relevant
documents for which they generated the hash at the stage of hash generation and
submission after the generation of Super Hash within the date and time as stated
in the Notice Inviting Tenders (Key Dates). The electronic bids of only those
contactors who have submitted their bid seals (Hashes) within the stipulated time,
as per the tender time schedule (Key Dates), will be accepted by the System. A
bidder who does not submit his bid seal (Hash) within the stipulated time will not be
allowed to submit his bid.
1.13 Key Dates:
1.13.1 The bidders are strictly advised to follow dates and time as indicated in the Notice
Inviting Tender.
The date and time will be binding on all the bidders. The bidders are required to
complete the stage within the stipulated time as per the schedule to continue their
participation in the tender. All online activities are time tracked and the system
enforces time locks that ensure that no activity or transaction can take place
outside the start and end dates and time of the stage as defined in the Notice
Page 10 of 26
Inviting Tender. The bidder should check the status of a particular stage by
following the below mentioned procedure:-
a. Click on "Main" after login into the portal.
b. Select "Tender Search" and click on "Go"
c. Next screen will appear on the screen and click on "Search" button to view
the list of various tenders.
d. Select the tender whose status is to be viewed by clicking on the tender no.
e. Click on “Action page” button. The status of all the stages i.e. whether
"Pending" or "Completed" can be viewed.
The bidder should ensure that the status of a particular stage should be shown as
"Completed" before the expiry date and time of that particular stage and he should
possess a copy of receipt of completion of each stage to be performed from his
end. It will be the sole responsibility of the bidder if the status of a particular stage
is "Pending" till the expiry date and time of that stage and he is not able to proceed
further in the e-tendering process.
1.14 OTHER INFORMATION:
1.14.1 The intending bidders shall fill the lump sum rate in the online templates of the
online tender. The Price Bid has to be submitted mandatory online.
1.14.2 Technical Bid Documents except EMD that cannot be submitted online, if any
should be put in separate sealed envelopes and these sealed envelopes together
with the documents listed below should be sealed in another cover and delivered
to this office before the date and time mentioned in the Tender Notice.
i. A list of all documents accompanying the sealed envelopes containing the
tender documents.
ii. Duly accepted power of Attorney in original along with its two certified
copies in the name of bidder or authorized representative to act on behalf of
the agency.
iii. Documents in respect of payment of earnest money.
1.14.3 Tender must strictly abide by the stipulations set forth in notice inviting tender &
while tendering for the work, the bidder shall adopt only the three envelope
system.
1.14.4 The third envelop - Price Bid envelope has to be submitted mandatory online and
shall not be accepted physically under any circumstances. In case any bidder does
not comply with procedure given above, it will be presumed that he is not
interested in the work and the work shall not be let out to him. Further he may
be de-listed without further notice to him for failing to abide by the strictly
approved terms of notice inviting tender for this work.
1.14.5 The tenders which are not accompanied by the earnest money or proof of
earnest money or do not strictly follow the technical requirement, are liable to be
rejected summarily.
1.14.6 Tenders / quotations which are dependent upon the quotations of another bidder shall be
summarily rejected.
1.14.7 The tenders of the bidders who does not satisfy the qualification in the bid documents
are liable to be rejected summarily without assigning any reason and no claim
what so ever on their account will be considered.
Note: - Bidders participating in e-tendering shall check his/her validity of Digital
Signature Certificate before bidding in the specific work floated online at e-
tendering portal of Municipal Corporation Gurgaon , Haryana on the website
http://mcg.etenders.in. Also, the bidder will be held liable solely, in case, while
Page 11 of 26
bidding in particular stage - Date & Time expired as per the key dates available
on the tender document. Key dates are subject to change in case of any
amendment in schedule due to any reason but the same will be intimated via
Corrigendum on website.
SECTION-2
Definitions
2.1 “Corporation” means Municipal Corporation Gurgaon 2.2 “MCG” means Municipal Corporation Gurgaon 2.3 “Work” means the complete work as mentioned in scope of work with details to be
performed by the Agency pursuant to the Contract.
2.4 “Agency” means any eligible entity which submits a Proposal and which upon
selection, would provide Services to the Employer under the Contract.
2.5 “Contract” means the contract signed by and between Employer and the Agency and all its attached documents.
2.6 “Day” means calendar day. 2.7 “Employer” means the Commissioner, Municipal Corporation Gurgaon, Haryana or
his authorized representative.
2.8 “Government” means the Government of Haryana . 2.9 “Personnel” means professionals and support staff provided by the Agency and
assigned to perform the Services or any part thereof. 2.10 “Proposal” means the Technical Proposal and the Financial Proposal, considered
together. 2.11 “Terms of Reference” (TOR) means the document for work which explains the
objectives, scope of work, activities, tasks to be performed by the Agency and the deliverables of the Assignment/job.
SECTION-3
SCOPE OF WORK
Commissioner, Municipal Corporation, Gurgaon requires the services of reputed, well
established and financially sound Manpower service provider for providing manpower to
perform jobs assigned to outsource staff for works as specified in Annexure - A.
1. MCG has tentative (initial) requirement of the number of persons, category/group
wise as given below:
Group Category/Description of
Services
Approximate number
1. Providing /Supplying of
skilled, unskilled and semi
skilled manpower on
outsourcing service for
various works in different
offices such as WSS,
Sanitation etc. under
Municipal Corporation,
Gurgaon.
306
TOTAL 306
However, above number may be subject to change depending on actual requirement. The
job description of the categories of the persons to be deployed are given at Annexure-A.
Page 12 of 26
2. The contract will likely to commence after allotment as per work order and would
continue for a period of one year. The period of the contract may be further
extended after the completion of contract, provided the requirement of the MCG for
augmenting its present manpower persists at that time or may be curtailed /
terminated before the contract period owing to deficiency in service or substandard
quality of manpower deployed by the selected bidder or cessation of the
requirement of work.
SECTION 4
ELIGIBILITY CRITERIA
1. The bidder firm shall be an incorporated entity/Professional Manpower servicer
provider registered with competent authority of state/central government and in
existence for a minimum period of 3 years. The Agency shall submit documentary
evidence regarding their incorporation/existence.
2. Only those bidders with a minimum annual turnover of Rs. 5 Crore each of last
three years from similar services shall be eligible to participate in the bidding
process. The company should have earned profit during the last three years. The
work order, payment details and a certificate from a Chartered Accountant in this
regard shall be submitted with the technical bid.
3. The Service Provider should have a valid license from the competent licensing
authority under the provisions of Contract Labour (Regulation and Abolition) Act,
1970 and Contract Labour (Regulation and Abolition) Central Rules, 1971 and have
office in the Gurgaon district.
4. The Bidder must be ISO 9001:2008 certified company.
5. The bidder should have experience of completion of similar works in any of the
Departments/Government/Autonomous Institutions/Universities/PSUs of Govt. of
India/State Govt./Municipalities/Reputed private company as given below:-
(i) Three similar completed works costing not less than Rs 2.0 Crore and service
of at least 100 skilled and unskilled manpower per work in last five years.
OR
(ii) Two similar completed works or costing not less than Rs.3.00 Crore and
service of at least 200 skilled and unskilled manpower per work in last five
years.
OR
(iii) One similar completed work of costing not less than Rs.4.50 Crore and
service of at least 300 skilled and unskilled manpower in last five years.
A satisfaction completion certificate for a period as above applicable from the
concerned department must be submitted with the technical bid. The tender will
be rejected straightway if the documents are not uploaded at time of filling
tenders & if not possible due to some reason then at the time of submission
of documents physically as per the schedule.
6. The service provider must be registered under ESI, EPF Act and Shops &
Establishments Act. Copy of registration papers along with code numbers allotted to
the service provider must be provided with technical bid.
7. The service provider must have valid service tax registration number and
documentary evidence must be provided with technical bid.
8. The PAN/TAN No. of the service provider must be indicated and documentary
evidence of this must be provided with technical bid.
9. The service provider must submit balance sheet and Income Tax returns for the last
three financial years (2012-13, 2013-14 & provisional balance sheet along with
chartered accountant certificate for 2014-15) duly attested from Chartered
Accountant with technical bid.
Page 13 of 26
10. The Service provider should have adequate facilities (infrastructure, qualified and
expert manpower) for testing/screening of personnel to ensure that they conform to
the given standards of knowledge/skill and experience before deployment. This
aspect is also subject to evaluation/verification by MCG at any stage. (this will be
given weightage).
11. The provision of training facilities/up-gradation of skills of the persons deployed by
the service provider, if any (this will be given weightage).
12. The bidder should not have been debarred/ blacklisted by any Central/State
Government Organisation/ any PSUs/Municipal Corporation or any other
Government Organisation. The Bidder shall submit an affidavit stating that the
service provider is not / has not been debarred /black listed by Central/State
Government Organisation/ any PSUs/Municipal Corporation or any other
Government Organisation.
13. All documents to be submitted by the service provider should be duly attested by a
Class-I Gazetted Officer/Notary in case these are the copies of the original
documents. No un-attested documents will be entertained.
Non-compliance with any of the above conditions by the company/firm will
amount to non-eligibility for the service for which tender has been floated
and its tender will be summarily rejected.
SECTION 5
BID EVALUATION
Bids will be evaluated on Technical and Financial criteria. A committee constituted of Chief
Account Officer, Account Officer(concerned), Section Officer(concerned),EE-4,AE-8 will
jointly examine the technical bid and financial bid and do the needful. 70% weightage will
be given to Technical bid and 30% to financial bid. A minimum of 75% score (out of 100)
will be necessary for qualifying in technical bid evaluation and financial bids of only those
bidders would be opened who score this minimum score in technical evaluation.
5.1 Tender Document Evaluation procedures shall consist of marking system.
Marks shall be allotted on the following basis:
SI Evaluation Criteria Maximum Marks
1 Specific Experience of providing similar
manpower by the Firm/Agency to
government/or reputed organisation
50 Marks
2 Adequacy of proposed methodology and Work
plan in response to the terms of reference
20 Marks
3 List of Clients 10 Marks
4 Financial Capability of Firm/ Agency 20 Marks
Total 100 Marks
Criteria, Sub-criteria and point system for evaluation to be followed under this
procedure are as under:
Page 14 of 26
No. Item Maximum
Marks
1. Bidder‟s experience & existence Below 3 years Disqualified
3 to 5 years 5
Above 5 years 10
2. Bidder‟s experience of completion of similar works of
outsourcing in any of the Departments/Govt. of
India/Autonomous Institutions/Universities/PSUs of Govt. of
India/State Govt./Municipalities/ Reputed private
company having turnover of 500 crore annually during
the last 3 years as follows;
(i) Three similar completed works costing not less than
Rs.2.0 Crore and service of at least 100 skilled and unskilled
manpower per work (Note: for evaluation purpose these
three assignment would consider as one project) or
(ii) Two similar completed works of costing not less than
Rs.3.00 Crore and service of at least 200 skilled and
unskilled manpower per work (Note: for evaluation
purpose these two assignment would consider as one
project)
or
(iii) One similar completed work of costing not less than
Rs.4.50 Crore and service of at least 300 skilled and
unskilled manpower.
1 Project 4
2 Project 10
3 & more project 20
3. Bidder‟s facilities (infrastructure, qualified and expert
manpower) for testing/screening of personnel to
ensure that they conform to the given standards of
knowledge/skill and experience before deployment.
5 qualified and
expert manpower
in board of director
or decision making
authority
3
10 qualified and
expert manpower
in board of director
or decision making
authority
5
More than 10 8
Adequate Office
space in Gurgaon. 2
4. Bidder's infrastructure in form of training facilities/up-
gradation of skills/ safety of the persons deployed by
the service provider.
Tie-Up with training
institute or in house
infrastructure
5
Panel of Trainer
with their details
bio-data
5
Key Clients
5. Successfully completion of Outsourcing work for providing
similar staff to government organisation or Reputed
private company having staff capacity (outsourcing and
regular) more than 500 and having turnover or budget of
more than 500 crore. (Please provide complete details of
such organisation along with name and address and details
of service provided with work order
1 such client 1
2 such client 2
3 such client 3
5 such client 5
More than 5 such
client 10
6. Details Approach & Methodology to
understanding and completion of said
assignment.(Along with presentation, if
desired by CMC, GGN.)
A Details Approach
for project 5
B Details
Methodology 5
Page 15 of 26
C Response to handle
crisis 5
D Presentation 5
7. Financial Capacity of the Bidder
A.
Annual Turnover
of previous year is
more than 3 crore
5
B.
Annual Turnover
of previous year is
more than 5 crore
10
C.
Annual Turnover
of previous year is
more than 10 crore
15
D.
Net profit
(Rs.25/-lacs) &
above
5
Total 100
The minimum thresh-hold score will be 75 Mark
5.2 Evaluation of Bid :
1. The Method of selection and evaluation of Bid is QCBS (Quality & Cost Based Selection) system. The weightage assigned is 70% for technical score and 30% for financial score.
2. The bidders who qualify and get minimum score of 75 of eligibility criteria will only be considered for evaluation of Financial Bid. The bids will be evaluated on a total score of 100 comprising Technical component of 70 marks and financial component of 30 marks.
3. Technical Evaluation: The Technical evaluation will be done on the basis of the
above criteria with maximum marks of 100. The weight age for each factor of the criteria shall be according to marking system as detailed in qualification criteria.
4. Weight for Financial parameters: Proposal with the lowest cost will be given a financial score of 100 and other proposals will be given financial scores that are inversely proportional to their quotation.
5.3 Composite Evaluation:
T: Technical Proposal evaluation score out of 100 F: Commercial Proposal evaluation = 100 x Af/ Bf Where Af= Price of lowest responsive Bidder and Bf= Price of any other Bidder The Final Total score will be worked out by adding the weighted marks on technical and financial proposals i.e. Final Score for particular bidder C= T x 0.70+ F x 0.30
6 The total score will be arrived at by summing up the Technical and Financial scores. Firm getting higher mark on above parameters would be considered for award of said assignment.
7 The right to reject any or all bids rests with the Commissioner MCG without assigning any reason
5.4 BIDDING PROCESS:
The tender should be submitted as per the scheduled given.
Page 16 of 26
A. PROCEDURE FOR SUBMISSION OF BIDS:
a) Technical Bid in one sealed cover (marked „X‟- Technical Bid) along with earnest
money on prescribed form enclosed in the bidding document. All the relevant
document should be attached along with technical bid. (all pages should have page
Nos. with proper Index)
b) Technical Bids will be opened on the prescribed date and time. However, the
Financial Bids of the Technically Qualified bidders shall only be opened after they
qualify the technical bid.
c) The cover thus prepared should also indicate clearly the name and address of the
bidder along with Contact Numbers such as Landline or Mobile phone numbers with
e-mail details to enable the Bid to be returned unopened in case it is declared
“Late”.
d) Conditional tenders and tenders with deviations shall be summarily rejected.
B. DETAILS OF REQUIRED STAFF WITH QUALIFICATION:-
I) Qualification of required staff as prescribed by Government/MCG.
SECTION 6
TERMS & CONDITIONS
1. The complete Tender Document with scope of work and terms & conditions can be
downloaded from the website of this Corporation i.e. www.mcg.gov.in as per
schedule.
2. The offer not accompanied with Earnest Money in shape of Demand Draft duly
placed in favour of the Commissioner, Municipal Corporation, Gurgaon and Tender
form/Fee will be rejected straight way. The successful tenderer can claim this
earnest money after a period of three months of completion of project without
interest.
3. Bank Guarantee equivalent to one month salary of total staff required within fifteen
days of allotment of tender with agreement. Tender form‟s Terms & Conditions
should be mentioned on these bank guarantee. The bank guarantee should be valid
for one year.
4. The quoted rates shall not be less than DC Rate as applicable for the period 2014-
15 as per orders of Deputy Commissioner, Gurgaon vide Endst. No. 86-185 dated
27.05.2014 for Gurgaon District plus ESI + EPF + all other statutory liabilities plus
minimum 5% service charge. Rate of any bid found to be less than the above rate
shall be summarily rejected.
5. The service provider shall appoint one manager having minimum qualification of
MBA with specialization of Human Resource and atleast 3 years experience of
management, deployment, providing substitute of the absentee, completion of
service record i.e. deposit of ESI, EPF etc. The manager shall exclusively
control/manage the manpower provided by the service provider. No extra
remuneration shall be paid for these managers, to the service provider by MCG.
6. All Government taxes including Income Tax will be deducted at source in all cases of
payment of Tender as per rule from time to time.
7. The successful bidder will pay the wages to all the employees engaged by him and
deposit ESI, EPF etc. charges of every employee as per rules upto the 5th of every
succeeded month. Only after the above payment the bill will be reimbursed after
checking the receipts provided by successful bidder for that particular month.
Page 17 of 26
8. The initial period of contract for the work shall be one year from the date of award
and which is extendable by Commissioner, Municipal Corporation, Gurgaon on
satisfactory performance of the work of the service provider. In case work is found
unsatisfactory during the contract period, then the contract shall be terminated with
forfeiting of security deposited with MCG.
The contract can, however, be terminated by the Commissioner, MCG at any
time by giving 15 days notice in case the quality of the services is found
unsatisfactory or for such other reason, as Court orders, Government policy or any
other reason which is to the satisfaction of the Commissioner, MCG is sufficient to
terminate the contract.
9. The service provider shall provide any number of extra persons as desired by the
Municipal Corporation, Gurgaon office during the period under this agreement at the
rates already agreed to in the contract.
10. Sub-letting of contract directly or indirectly is not permissible which shall result in
pre-mature termination of contract and imposition of any penalty decided by
Commissioner, MCG including forfeiting of entire security. Sub-letting in any way
would tantamount to forgery and criminal liability against the service provider can
be fixed as per law.
11. In case of any material violation of any of the terms and conditions by the Service
Provider, the Commissioner reserves its right to unilaterally terminate the contract.
In case of any dispute, the decision of the Commissioner will be final and binding.
12. The salary /remuneration shall be disbursed through Bank Accounts only.
13. In case of revision in minimum wages, in writing, by Government of
Haryana/Ministry of Labour and Employment, Government of India, the
corresponding revised rates shall be payable by the MCG after the approval of
Competent Authority in the MCG.
14. The payment will only be made after the payment of salary EPF, ESI, Service tax
etc. by the service provider to the employees /department. He will submit the
copies of bank advice and EPF/ESI, service tax challans and after submission of
these documents is payment will be processed and paid. No payment shall be made
without submission of above documents.
15. It shall be the responsibility of the service provider to fulfil all legal/contractual
obligations towards the employees such as P.F. deduction, ESI contribution etc. as
applicable.
16. The service provider shall ensure that all his workers deployed in Municipal
Corporation, Gurgaon office are covered under the requisite ESI Scheme under the
prescribed Act and in case of any accident to staff while working it shall be the sole
responsibility of the service provider on this account whatsoever.
17. MCG shall not bear any other expenses payable to the employee of the service
provider such as CPF contribution; to and fro transport charges from residence
medical expenses etc.
18. The service provider undertakes to comply with the applicable provisions of all
welfare legislations and more particularly with the Contract Labour (Regulation and
Abolition) Act, 1970, if applicable, for carrying out the purpose of this agreement.
The Services Provider shall further observe and comply with all Government laws
concerning employment of staff employed by the Services Provider and shall duly
pay all sums of money, to such staff as may be required to be paid under such laws.
It is expressly understood that the Service Provider is fully responsible to ascertain
and understand the applicability of various Acts, and take necessary action to
comply with the requirement of law.
Page 18 of 26
19. The Service Provider shall be obliged and solely responsible to comply with all
statutory requirements in respect of the manpower engaged by him and MCG shall
not be a party to any dispute arising out of such deployment by the contractor.
20. The Service Provider before selecting the manpower will satisfy himself about the
character and integrity of the persons proposed to be provided to the Corporation.
The Service Provider shall obtain a character certificate in respect of every such
person from the school/college last attended by such person or a character
certificate from a Gazetted Officer and a copy of such certificate should be made
available to the MCG at the time of deployment. The persons deployed by the
Agency should not have any Police record/criminal cases against them and they
should be deployed after police verification. The agency should make adequate
enquiries about the character and antecedents of the persons whom they are
recommending. The character verifications of the personnel are sole responsibility of
bidder.
21. The Service Provider shall be responsible for all acts of commission and omission on
the part of the manpower engaged for the purpose. The Commission shall not be
responsible in any manner, whatsoever, in matters of injury/death/health etc. of the
Service Provider‟s employees performing duties under the contract.
22. If service provider fails to discharge the obligation of tender so awarded part or in
full or on the grounds of quality of staff, the Municipal Corporation, Gurgaon has the
right to impose appropriate cut or terminate the contract and to place the order to
other service provider even at higher rate at the risk and cost of service provider
and the Municipal Corporation, Gurgaon shall have the right to forfeit the security
money or to take any legal action against defaulter service provider.
23. The Service Provider‟s personnel shall not divulge or disclose to any person, any
details of office, operational process, technical know-how, security arrangements
and administrative/organizational matters as all are of confidential/secret nature as
this will be considered as criminal breach of trust.
24. The Service Provider‟s personnel shall not have any right to claim any
benefit/compensation/absorption/regularization of services with the MCG under the
provision of Contract Labour (Regulation & Abolition) Act, 1970 or any other Act.
Undertaking from the person to this effect will be required to be submitted by the
Service Provider to this office.
25. All disputes are subject to Gurgaon jurisdiction. Every dispute, difference or
questions which may at any time arise between the parties hereto or to any other
person claiming under them touching or arising out in respect of this agreement, or
the subject matter thereof shall be referred to the Sole Arbitration of the authorised
representative of Commissioner, Municipal Corporation, Gurgaon whose decision
shall be final and binding on the parties. His decision will not be open to be
challenged before any Court of law.
26. For all intents and purposes, the service providing Company/firm shall be the
“Employer” within the meaning of different Labour Legislations in respect of
manpower so employed and deployed in the MCG. The persons deployed by the
Company in MCG shall not have claims of any Employer and Employee relationship
nor have any principal and agent relationship with or against MCG.
27. The service provider shall supply an Indemnity Bond on Non-Judicial Stamp Paper
that in case of any mishap he shall be responsible for the payment of all types of
compensation to the staff as per provision and various Acts such as workman
compensation Act etc. and the Municipal Corporation, Gurgaon will have no
accountability on this account. The service provider shall also supply an Indemnity
Bond on Non-Judicial Stamp Paper that in case of any mishap or damage of the
office record/office equipments he shall be responsible for all type of payments or
compensation to the Municipal Corporation, Gurgaon.
Page 19 of 26
28. Complaints regarding payment of lesser wages and marking of wrong attendance
shall be viewed seriously and the Service Provider shall be liable for criminal legal
proceedings as per law.
29. The service provider shall not default in making the persons available and shall not
change persons deployed except in exceptional circumstances only with the consent
of Commissioner/ Joint Commissioner (HQ), Municipal Corporation, Gurgaon in this
regard & number of staff required can be increased & decreased by them.
30. The service provider will maintain necessary records as required under labour
regulations and make available the same for inspection to the competent authority
and to the MCG.
31. The service provider shall obtain workman‟s compensation insurance policy from an
approved insurance company to cover up the risk of injury /death of the contract
labour engaged by him at site. The service provider has to give a compensation of
Rs. Ten Lakhs within one month of the death of a person deputed by him in the
MCG. The labour regulations shall be deemed as part of the contract and breach
thereof shall be deemed as breach of contract. Accordingly the service provider will
render himself for penal action for omission and commission on his part by the
competent authority. The service provider will have to open EPF, ESI & GIS
accounts and shall ensure the deposit of the same and submit challan receipts to
MCG by the 7th of each month. In case MCG deposit the EPF, ESI & GIS directly
then it shall not be payable to the service provider and a penalty amounting to Rs.
1000/- per month per employee shall be recovered from the service provider.
32. Firms/Contractor who have been debarred / black listed by any Deptt. /
Autonomous body of the Central / State Govts. / Union Territories and Municipal
Corporation or any other govt. or semi government organisation are not eligible to
apply. In case this fact is established after allotment of the contract, then such
contract will be terminated after due enquiry without any notice and in such an
eventuality the security deposit and bank guarantee will stand forfeited. The above
condition of being debarred/black listing shall also apply to associate
concern/partners of the applicant firm/contractor.
33. Any of orders/decisions passed by honourable Court from time to time shall be bound
to consider by both the parties.
34. The service provider shall be required to sign an agreement with Commissioner,
Municipal Corporation, Gurgaon containing all the terms and conditions of the
tender document within seven days of receipt of work order. A certificate given in
the below format is also to be submit with Technical Bid.
I/We certify that I/We have read the terms and conditions of the tender as
well as the provisions as mentioned in the service agreement. I/We undertake that
it is my/our responsibility to ensure that being the employer in relation to persons
engaged/deployed by me/us to provide the services/activities under this service
agreement as well as to make the payment of monthly wages/salaries, which in any
case shall not be less than the D.C. rates as fixed for Gurgaon district along with all
other statutory dues as Employees Provident Fund, Employee State Insurance,
Employee Deposit Link Insurance etc. to his employees. I/We undertake to observe
the compliance of all the relevant labour laws as applicable viz. Payment of wages
Act, 1936, Minimum Wages Act, 1948 Contract Labour (Regulation and Abolition)
Act. 1948, Contract Labour (Regulation and Abolition), Act, 1970, State/UT Contract
Labour/ (R&A) Rules, 1974, EPPF Act, 1952, ESI Act (1948) as applicable and as
amended from time to time and or any other rule framed there under from time to
time by the Central or State Government or any Authorities constituted by or under
any Law, for the category of persons deployed be me/us.
Certified that I/We have read the tender documents containing the nature
and scope of work, terms and conditions and the draft of service agreement and
have understood the contents.
Page 20 of 26
I/We undertake to abide the terms and conditions as laid down in the tender
document and the service agreement in case the work order is allotted to me/us.
SECTION 7
PENALTY CLAUSE
1. Penalty will be levied as decided by Commissioner or any higher authorities in case
of non-completion of contract or non-fulfilment of any condition of this tender. The
decision of JC(HQ) in writing will be sufficient and binding on all parties.
2. Penal recovery at triple of the amount on quoted/allotted rates shall be made if
services of any of categories not provided by the contractor.
3. If during the pendency of contract any worker is found inefficient the Contractor will
have to replace him with another suitable worker. If contractor failed to do so and
any loss incurred by the corporation shall be born/ recovered from the contractor
along with penalty.
4. In case of fraud or financial loss or physical damage or any other problem bidder
has to repay amount decided by Commissioner or any higher authorities
5. Persons deputed by the service provider shall be allowed only one leave per month.
Prior permission for leave shall be obtained from the concerned officer of this
Corporation. In emergent cases, such as the person deployed falls sick or is not able
to attend the office for the reason beyond his control continuously for more than 3
days, the Service Provider shall deploy a suitable substitute. If the contractor fails
to deploy requisite number of persons due to default on his part or fails to send the
substitute, without prejudice to any other right or remedy available under the law to
the Corporation on account of such breach, pro-rata recovery along with penalty
equal to triple the amount payable to the agency for deployment of that person, on
pro-rata basis for the first ten days from the date of absence of the person from
duty will be made. In case the Service Provider fails to provide suitable substitute(s)
within ten days, additional penalty @ 5% of the total wage bill (excluding taxes) of
that month will be imposed. The quantum of recovery will be decided by Competent
Authority in MCG, which will be final and binding on the Service Provider.
6. The service provider shall send the requisite number of persons within stipulated
time after requisition from the MCG. In case of any inability of personnel deputed to
the job in the MCG the same will be got done from the market at the cost of service
provider and amount spent along with penalty mentioned above shall also be
recovered from the service provider.
7. The t e n d e r e r applicant and their respective officers, employees, agents and
advisers shall observe the highest standard of ethics during the Bidding Process.
Notwithstanding anything to the contrary contained herein, MCG may reject a
tender without being liable in any manner whatsoever to the tenderer if it
determines that the tenderer has, directly or indirectly or through an agent,
engaged in corrupt practice, fraudulent practice, coercive practice, undesirable
practice or restrictive practice in the Bidding Process.
8. Without prejudice to the rights of the MCG under Clause 7 hereinabove, if a
tenderer is found by the MCG to have directly or indirectly or through an agent,
engaged or indulged in any corrupt practice, fraudulent practice, coercive practice,
undesirable practice or restrictive practice during t h e Bidding Process, s u c h
tenderer shall not be eligible to participate in any tender floated by MCG.
C. INTERVIEW
1. For interview and skill test the Service Provider has to send a list of candidates two
times of the requirements (2x1) within a week‟s time from the date of placement of
the requisition.
Page 21 of 26
2. Manpower agency has to appoint only the persons who have been interviewed/
selected by MCG. Agency / contractor has to submit the bio‐data (affixed with photo
and enclosed all certificates for education and professional experience). If, required
MCG may verify originals documents.
SECTION-8
GENERAL CONDITIONS
1. The service provider shall ensure that the employees / workers are punctual and
remain alert and vigilant in performance of their duties. The service provider shall
engage physically fit persons of minimum age of 18 years and not more than 45
years.
2. The service provider shall certify regarding fulfilling of prescribed qualification &
experience requirement by the workers deployed by him in Municipal Corporation,
Gurgaon. These workers shall have to pass the test conducted before deployment in
MCG.
3. The service provider shall ensure that the staffs employed by him are decently and
properly dressed in distinct uniform. The uniform shall be approved by the Joint
Commissioner (HQ), MCG. Those employees found working without uniform shall be
treated as absent from work despite their presence in the biometric system. The
cost of the uniform shall be borne by the service provider.
4. The service provider shall ensure that none of their employees will be a member of
any of the employee‟s union(s) and political parties or take any interest in such
activities.
5. The employees engaged by the service provider will be in the employment of the
service provider only and not of the Municipal Corporation, Gurgaon in any way.
6. The service provider shall provide Identity Card to all its manpower deployed as per
the format provided by the MCG Office.
7. The staff provided by the service provider to the department, in case is found to be
indulging in any undesirable or unfair activities in the premises of the office, the
service provider will solely be responsible for all the consequences apart from the
liberty of MCG to lodge complaints before appropriate authorities. The decision on
what qualifies as an unfair activity rests solely with Commissioner, Municipal
Corporation, Gurgaon.
8. The service provider will be responsible for the discipline of manpower deployed by
them as per Conduct Rules and Regulations.
9. Service provider shall compensate in full the loss sustained by MCG on a/c of any
damage caused to any equipment/ items available at the office/premises or due to
negligence/lapse of the employees engaged by service provider to Municipal
Corporation, Gurgaon. The amount so involved on this account shall be deducted
from the payment due to service provider.
10. The service provider shall strictly comply with the terms and conditions of
agreement. Further, they shall also comply with all statutory obligations. In case of
violation, the agreement shall be liable for cancellation immediately and security
deposited will be forfeited.
11. In case of any unsatisfactory services rendered by the service provider, the
Commissioner, Municipal Corporation, Gurgaon reserves the right to terminate the
contract even during the continuity of the contract after giving reasonable
opportunity.
12. Leave reserve for weekly rest and other holiday/National holiday shall be provided
by the Service Provider and no extra charges will be paid by MCG.
Page 22 of 26
13. The service provider shall furnish a personal guarantee of its Managing Director/
Partner, guaranteeing the due performance by the Service Provider of its
obligations.
14. All payments made by the Department shall be after deduction of Tax at source
wherever applicable as per the provision of the Income Tax Act, 1961.
15. Service Provider shall obtain all registration(s) permissions(s)/ license(s) etc. which
are/may be required under any labour or other legislation(s) for providing the
services.
16. The Service Provider shall at all times indemnify and keep indemnified the MCG
against any claim by any third party for any injury, damage to the property or
person of the third party of for any other claims whatsoever for any acts of
commission or omission of its employees or personnel during the hours of providing
the services at the MCG premises or before and after that.
17. The service provider shall provide all type of required safety equipments and
accessories keeping in view the work assigned to staff deputed by them.
18. The Service Provider has complied with and obtained necessary permissions/
licenses/ authorizations under the Central, State and Local Authorities and obtained
all required permissions/license for carrying out its obligations.
19. All the persons engaged by the service provider should be healthy, physically fit and
free from communicable diseases.
20. The personnel sent/deputed on job will be on the pay roll of the service provider
and will be the employees of the service provider for all intents and purposes.
However, the services of service provider shall communicate the name, parentage,
residential address, date of birth, academic qualification previous experience etc.
along with a photograph of the person in the prescribed format of Municipal
Corporation, Gurgaon.
21. The antecedents of personnel deployed by the service provider should be credible
and above board.
22. In case of pilferage, theft breakage; the service provider will be responsible. The
Commissioner, Municipal Corporation, Gurgaon will be at liberty to recover the
amount of such loss from the service provider after holding an enquiry. The decision
of the Commissioner, MCG to this effect shall be final and binding upon the parties.
In case unsatisfactory performance and violating of any condition of the contract /
service agreement, the contract shall be liable to the cancelled and security will be
forfeited.
23. Tender received after the closing date and time will be summarily rejected. No
appeal against such rejection shall lie.
24. Tender shall be in the prescribed form. No tender will be considered which is not as
per the printed form and does not bear the tenderer‟s signature and seal at the
bottom of every page of the tender document.
25. Commissioner, Municipal Corporation, Gurgaon reserves the right to accept or reject
any tender in part or full without assigning any reason whatsoever.
26. Commissioner, Municipal Corporation, Gurgaon takes no responsibility for delay,
loss or non-receipt of tender sent by post.
27. Biometric attendance will be made for the employees provided by the service
provider. A complete electronic generated attendance will be maintained.
IMPORTANT:- Offer without prescribed Tender form/Tender fee or not supported
with Earnest Money/Authority letter will not be considered in any
circumstances.
SECTION 9
TECHNICAL BID (‘X’)
Page 23 of 26
1. Name of organization /Service provider
2. Address and phone No. of organization/Service
provider
3. Contact Person Name
Phone No :
Mobile No. :
E-Mail ID :
4. Status of the organization/Service provider
(whether private or public sector undertaking or
Sole Proprietor or Partnership or Cooperative
Society etc.) the tender should attach a resolution
passed by the Executive Body authorizing the
specific officer/Partner for signing the documents.
5. Declaration in the form of affidavit that the
individual /Service provider /Organization including
its partners and share-holders, was not black
listed/prosecuted by any departments/ Statutory
Bodies in Haryana or by any Court of Law, is to be
attached.
6. Registration No. of labour license for providing
skilled manpower.
(Attested copy)
7. Registration number Shops & Establishment Act
(Attested copy)
8. Registration No./Code No. registered under EPF/ESI
Act. (Attested copy)
9. Service Tax Registration No.
(Attested Copy)
10. PAN /TAN No. of the Service provider /Service
provider (Attested copy)
11. ISO No. (Attested copy)
12. Receipt No. date of deposit of tender Fee / Demand
Draft No. & date amount Rs.
13. Detail of earnest money in the shape of demand
draft payable at Gurgaon for Rs.__________ /-(Rs.
__________ Lacs) in favour of Commissioner,
Municipal Corporation, Gurgaon.
14. a) Certificate from Service provider / Service
provider for deposit of EPF upto date i.e.
31.03.2015.
b) Certificate from Service provider / Service
provider for deposit of Service Tax upto date i.e.
31.03.2015
(certificate of chartered accountant for (a) &
(b) above)
15. Work experience for a minimum of three years with a Govt. Department with at
least hundred skilled employees per year in the last 3 years from the competent
authority.
Year Name &
Address of
Govt.
Department
No. of
Manpower/
Employee
Type of
Manpower
Financial
Value
(Rs.)
(1) 2014-
2015
Page 24 of 26
(2) 2013-
2014
(3) 2012-
2013
Note Use separate sheet, if required
16. Annual Turnover amounting of Rs. ______ Crores in 2014-15 and Rs. __________
Crores in 2013-14 & 2012-13 for providing skilled manpower.
(certificate of chartered accountant)
Year Financial value (Rs.)
(in figure & in words)
(1) 2014-
2015
(2) 2013-
2014
(3) 2012-
2013
17. Has the tenderer read all conditions etc mentions in tender
form/ bidding document & tender notice carefully. (Please tick
Yes/No)
Yes/No
18. Has the tenderer enclosed tender form duly signed by the
tendering service provider accepting all terms and conditions
mentioned in the Tender Form/ Bidding document & tender
notice? (Please tick Yes/No)
Yes/No
19. Proposed Number/Methodology and Detailed plan to provide services
(May use separate sheet for write up)
Verification:
I solemnly declare and affirm that the above facts given from Sr. No. 1 to 19
are true to the best of my knowledge and nothing has been concealed.
Date: Signature with Seal
Page 25 of 26
SECTION 10
FINANCIAL BID (‘Y’)
(Mandatory to be submitted only ONLINE)
(FINANCIAL BID SHELL BE OPEND AFTER THE FINALISTION/ELIGIBILTY OF
TECHNICAL BID)
Service Provider‟s Proposal Reference No. & Date:
Service Provider‟s Name & Address:
Person to be contacted:
Designation:
Telephone No:
Fax No:
Mob No:
Email address:
Sr.
No.
Type of Service Rate to be quoted by the Firm Per
Year
1. Providing /Supplying of skilled,
unskilled and semi skilled manpower
on outsourcing service for various
works in different offices such as WSS,
Sanitation etc. under Municipal
Corporation, Gurgaon.
In Figure
____________________________
In words
____________________________
Note:- The Service Charge/ rate shall be quoted in percentage of DC Rates
for the year 2014-15 as per orders of Deputy Commissioner, Gurgaon
vide Endst. No. 86-185 for Gurgaon District.(Total payable would be
DC rate + ESI + EPF + all statutory liabilities + service charge as
quoted above)
Date: Signature
Name Service provider
With Stamp/Seal
Page 26 of 26
SECTION-11
DNIT Sr.
No.
Type of Service Rate to be quoted by the Firm Per
Year
1. Providing /Supplying of skilled,
unskilled and semi skilled manpower
on outsourcing service for various
works in different offices such as WSS,
Sanitation etc. under Municipal
Corporation, Gurgaon.
In Figure
____________________________
In words
____________________________
ANNEXURE-A
S.No. Post Swerage & Water services
1 Office Asst. 2
2 Clerk/Computer Clerk 30
3 Peon 10
4 Driver 6
5 Safaisupervisor(Diploma holder) 14
6 Gangman 20
7 Beldar 30
8 Fitter 12
9 Sewermen 65
10 Plumber 2
11 Electrician 2
12 Diesel Engin operator 6
13 Helper /Plumber helper 9
14 Store Munsi 1
15 Surveyor 1
16 Electric Helper 3
17 Meter reader 6
18 Chowkidar 5
19 Pump Attendant 82
TOTAL 306
