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Morristown Alumnae2012-2013 Retreat June 8, 2013 Charging into a new Century..Armored with a new bond of Sisterhood!1Attempt to informAttempt to bondAttempt to feel change in some wayAgenda To be updated Welcome 2012 2013 UpdatesMission, Vision, Year in Review & Introduction of OfficersSOP Review Communication and T&EReview Strategic Plan 2013-2014MAC CommitteesInformation and Communication Break 10 Mins2013-2014 Programs Program Sign-UpMIT 2013 VoteAnnouncements Questions

2MAC June Financial Report Treasurer and Financial Secretary3

Treasurers Report Operations Account

Treasurers Report Programs Account

Announcements/Actions from the Program Chairs 6

Financial Secretary Report 7

Monthly Mail Report 8

Project 13

March of DimesFight for Preemies bracelets distributed April meeting picture holding the bracelets. March for Babies 2013 Walk - Sunday, April 28, 2013, FDUCollected: $720 9 Sorors participated in the walk. Article announcing our focus on infant mortality will be submitted for the chapter newsletter A minimum of fifty wallet cards (9 things to do before getting pregnant or signs of preterm labor has been distributed to the community). Sisters Network, Inc.Stop the Silence Walk April 13, 2013, Houston, TXNames of a breast cancer survivor submitted for inclusion on The Centennial Survivor/In Memoriam Tribute ListEastern Region is the lead region for the St. Jude and the National Council of Negro Women, Inc. (NCNW) initiatives. Sorors are asked to join NCNW no later than June 10, 2013. The NAACP membership drive, 13 in 13, continues as well. All participating chapters are requested to report their Project 13 activities by June 10, 2013. Our submission is currently in review by our internal review committee.Name of Program/Project: Spring Art Auction

Location of Program/Project: County College of Morris; #chapter sorors: __28___ # non-chapter sorors: _0_ # committee members: __9___ # program participants: _46____ # Method/s of Publicity: Flyers, email blasts, Facebook, MAC website; BlackNJ.com, word of mouth, Supplies Utilized: Permit - $150 ; Table Cloths/Balloons/Silent Auction Supplies - $189; Catering $1500Giveaway/s: Yes No (If Yes, please name type/s of giveaways) Piece of art as door prize46 tickets sold. Final monetary gains TBD, however event is estimated to have generated ~$1400+Program/Project recommendations or suggestions: If event is held again next year, suggestion is to not schedule near a holiday. Also- additional chapter support is needed to generate both ticket sales and auction attendees that are willing to purchase art.EMBODIApril 20, 2013 - 11:00 am to 2:00 pm7 male participants presentCurriculum CoveredModule 2 College and Career Pathways (Second Session)

Second SessionRobert Ballat - Massage TherapistShawn Yett - Business Owner, Ice Hockey OfficialArik Cotton High School Coach, Teacher AssistantErik Boykin - Mechanical Engineer

GEMSTHEME: Campus Squeeze & Dont Be School Daze - Delta GEMS Group Session: Campus Squeeze & Dont Be School Daze April 2013 21st - 2:30pm - 5:30pmCollege Application Process, Essays, Test(s), and FundingCollages (1-3 participants)THEME: No More Drama, No More Victims- Delta GEMS Group Session: No More Drama, No More Victims Part IMay 2013 19th-- 2:30pm - 5:30pmDate Rape (STD, importance of annual/self-exams, etc.), Safe Dating, Battered Women, & Peer PressureTHEME: Girls Just Want To Have Fun & End of Year Celebration- End of Year Outing: Girls Just Want to Have FunJune 2013 9th Short Hills Mall 2:30pm - 5:30pm Dress for Success Show & TellEtiquette Practice during Dinner OutingAcademy Delta Academy Educational Development Manahan Village Resident Center Delta Academy Meeting Transformation of Me and Developing Me Component - Self Image Girls talked about how to improve their self image for their upcoming school year.

They talked about the clubs they would like to become a part of. They each worked on public speaking and standing up talking in front of a crowd.

Hadia Kimborough, Nylah Steele, Amber Carrington, Alexis Carrington, Deionne Miller Tasha Roe Boykin, Vanessa Davis, Melviena Miller, Adrienne Richardson Morristown Alumnae Chapter Vision To positively impact the lives of its members and those of the community in which it serves and to be recognized as an exemplary chapter representative of Delta Sigma Theta Sorority, Inc. and its mission.

14Morristown Alumnae Chapter Mission Delta Sigma Theta Sorority, Inc. is an organization of college educated women committed to the constructive development of its members and to public service with a primary focus on the black community. 152012-2013 MAC Year in Review MAC Membership reached 71 all time high; Interim Officers take over. Continued Successes: Community health fair and walk, socializing with seniors, Eric Johnson House and walk (top team again)GEMS and Academy and both submitted entries for the Presidents Awards program Congratulations to Dee for being selected as a Presidential Academy RepresentativeMAC was at the Rose Bowl Parade and lighting the torch in TokyoOn the Today Show and Good Morning America kicking off Founders Day and we celebrated Founders Day in DC and Morristown

Launched EMBODI, Supported Project 13Hosted our 1st Tricky Tray and Art AuctionDistributed $11,000 in Scholarship

Centennial Celebration 16Morristown(NJ) Alumnae Chapter

Morristown Worshiping Together

Red Carpet 42 Movie

Morristown Community Health Fair

Launched EMBODIMorristown(NJ) Alumnae Chapter2013 MAC Anniversaries50 Years Jackie Chapman, Rubye Hickerson45 Years 40 Years35 Years30 Years25 Years Kendra Williams 20 Years15 Years Cindy Flowers10 Years Davon Gorman5 Years Ashley Scruggs1 Year - Neos19Elected Officers 2013 - 2015President Soror Stacey Harris Vice PresidentSoror Marian Sykes JohnsonRecording SecretarySoror Tina Allen Corresponding Sec. Soror S. Desiree Harper-RegisterFinancial SecretarySoror Regina AshfordAsst. Financial Sec. Soror Mitzi SherrellTreasurerSoror Ernestine Cash

20Appointed Officers 2013 - 2015Chaplain Soror Tracy YettParliamentarianSoror Rosalind Cox-LarrieuxSergeant at ArmsSoror Abena NelsonHistorian Soror Matthette Williams

Elected Committees: Internal Audit: Janet Jones, Rhonda Tombling, Faith Alcantara Nominating: Kimberly Monroe, Tiffany Rice, Alexis Gardner

21Review of MAC SOPs Communication Info and communication 22Chapter Wide CommunicationThe Goal is to only send out announcements and or reminders 1-2 xs a week Exceptions are: Illness/Death/Emergency Notifications

Communication should be sent to the Corresponding Secretarys email address: MACDST.Announcements@gmail.com with a copy to the presidentmacdst@gmail.com

Weekly Postings will be: Wednesday & Sundays (as needed) this will include reminders (from the calendar events, committee meetings, etc.).If you have a calendar change please let the CS/PP Chair with a cc to Pres. ASAPFor Wednesday information must be received by EOD on MondayFor Sunday information must be received by EOD on FridayAll E-Board and Chapter Meeting reports are to be uploaded to the Members Only Portal by Info and Communication team.

Note: It is the responsible of the Corresponding Secretary or her designee to send out all Chapter wide communication (note Pres/VP may have exceptions)

Meeting and Committee Reports Ongoing Communication Schedule1st Wednesday E-Board Meeting (or as scheduled)Issue E-Board Notes and Actions within 7 days

2nd Saturday Chapter Meeting Issue Chapter Meeting Notes and Actions with in 7 days

When communicating to your committee you do not have to send it through this process.

Meeting and Committee Reports Committee Reports Send to Information and Communication

All Reports are due 7 days prior to E-Board If not submitted for E-Board then there is not report for the chapter as E-board must review prior to the chapter meeting

E-Board Agenda and Reports posted to the Members ONLY Portal by EOD Monday before E-Board and the Thursday before Chapter MeetingAgendas will be focused on Proposals/Actions Reports on Financials and other key reports

Chapter Agenda and Committee Reports (with revisions if required) must be sent to information and Communications the Sunday before Chapter Meeting Chapter Meeting Agenda and Committee Reports must be sent to the Corresponding Sec. by the Wednesday before Chapter meeting25E-Mail Request/Questions/IssuesTo help manage the volume of questions/comments that are addressed to the Executive Committee (Pres, VP, Tres, Fin Sec, Assit Fin Sec and Rec Sec)Email request/questions: will be answered within 48 hours

Phone Calls: (please be mindful): will be answered within 24 hours (or immediately)

Text msgs: will be answered within 24 hours (or immediately)

When responding to emails: Do not use the reply to all. Only address the Reply to the relevant people

Please respect the Sorors time and Non-Delta commitments and use e-mail unless a faster response is required.Review of MAC SOPs 27 Travel Reimbursement Chapter Communication Strategic Plan Fiscal Year 2013 2014 Goal: To be a value-added resource to the chapter membership and to the community in which we serve.

28We serve: Morris County

Question: What communities do we serve? Strategic Plan Fiscal Year 2013 2014 Objective 1: In accordance with National Guidelines, administer at least 2 programs and or activities that support the Five Point Program Thrust of the Sorority and the community service priorities of the chapter:

29Strategic Plan Fiscal Year 2013 2014 30Who can name the Sororities Five Point Program Thrust?Economic Development, Educational Development International Awareness and InvolvementPhysical and Mental Health Political Awareness and InvolvementStrategic Plan Fiscal Year 2013 2014 31Economic Development: Participate in Habitat for Humanity building projectImplement the Money Smart Adult Education Program Adopt a black business

Educational Development:Delta Academy ProgramDelta GEMS ProgramDelta EMBODIChapter Scholarship Program Sponsor a Black History Month Program

International Awareness and InvolvementSupport the Mary Help of the sick Mission Hospital in KenyaSupport AIDS International Day of Awareness

Strategic Plan Fiscal Year 2013 2014 32Physical and Mental HealthAnnual Community Health FairInternational IMPACT Day of ServiceEric Johnson House Meals programs and walkSocializing with Seniors ProgramHomeless Solutions Christmas Party

Political Awareness and Involvement Delta Days at the Nations Capital Delta Days at the State CapitolDelta Days at the UNVoters Rights/RegistrationMLK Birthday Celebration 32Strategic Plan Fiscal Year 2013 2014 33Physical and Mental HealthCommunity Health FairEric Johnson House Meals and walkSocializing with Seniors ProgramHomeless Solutions Christmas Party

Political Awareness and Involvement Delta Days at the Nations Capital Delta Days at the UN CapitolVoters Rights/RegistrationMLK Birthday Celebration Economic Development: Participate in Habitat for Humanity building project

Educational Development:Delta Academy ProgramDelta GEMS ProgramDelta EMBODIChapter Scholarship

We have chosen to support the following Program Thrusts of the Sorority: We support 3 fully and one sometime (Economic Development- Sometimes)

33Strategic Plan Fiscal Year 2013 2014 Objective 2: Institute at least three new initiatives to promote the economic, personal, and professional development of chapter members and the growth of the chapter

Survey the members and their participation in chapter activitiesPresent Delta Internal Development ProgramsSponsor For Delta Only social activitiesAssess the demand for MIT

34Strategic Plan Fiscal Year 2013 2014 Objective 3: Generate sufficient funds to support the programs, priorities and initiatives established by the chapterExplore Fundraising grantsSponsor one fund-raising in the Fall and one in the SpringFall Event TBC Spring Event Tricky Tray 35Opportunity to do a casino night.. Monte Carlo Style.. 35Congratulations to Sorors:Nadirah Dee Dee Keith, Masters Educational Leadership & Sheronica Taylor, MBA

LETS CELEBRATE!!MAC Role & Responsibility Review Matching Exercise 37MAC CommitteesStanding CommitteesArts and Letters, Finance, Heritage and Archives, Information and Communications, Internal Audit, Membership Services, Nominating, Program Planning and Development, Policies and Procedures, Risk Management, Scholarship, Social Action and Ways and Means

38MAC Standing CommitteesReports: All committee chairpersons must submit, within 30 days after a committee activity, a written report of the activity and an itemized financial report to the President and Recording Secretary. An itemized financial report must also be submitted to the Financial Secretary and Treasurer.

Budgets: Each chairperson shall submit a budget for the year and for major activities to the Finance Committee.

Meetings: The committee meetings of the chapter shall be held monthly, in person, via email or teleconference with a written report being submitted to the President, Executive Board and Chapter.

39Standing Committee ResponsibilitiesArts and Letters: to plan and implement chapter activities in accordance with the policies of the National Arts and Letters Commission.

Heritage and Archives:to provide an organized method of research, analyzation and categorization of the historical data of the Sorority.

40Standing Committee ResponsibilitiesFinance Committee:prepare a budget projecting the income and expenses for the ensuing year;present the budget to the chapter for review and recommendations and adoption;include input from all members of the Programs Committee;submit supplement and make adjustments as necessary during the fiscal year;assist the Financial Secretary and Treasurer with financial reports as appropriate;monitor the ongoing expenditures to maintain budget compliance.41Standing Committee ResponsibilitiesInternal Audit Committeeensure that the chapter is in compliance with all audit rules, regulations, and reporting requirements of the National office;audit (or have audited) the books of the Treasurer and Financial Secretaryimmediately following the close of the Sorority business year in June;present the results of the audit to the chapter within 15 days of the close of the Sorority year.42Standing Committee ResponsibilitiesInformation and Communications:serve as editorial committee for the Morristown Alumnae Chapter publications;coordinate public affairs activities, keeping mass media, the membership and national office informed of current newsworthy issues;implement techniques and strategies for developing and maintaining a positive public awareness of the Sorority's focus and programs;advise the President and chapter on matters pertinent to strengthening cooperative and other public relations.43Standing Committee ResponsibilitiesMembership Services Committeeplan and implement member reclamation procedures;maintain current member profiles;be responsible for special amenities to individual members of the Sorority;celebrate special events within the organization as outlined by the following rules:appropriate memento or gifts, as the occasion warrants, shall be given to Sorors, or memorial gifts for family members;appropriate memento, as the occasion may warrant, shall be sent to Sorors other than Morristown Alumnae Chapter members, This is to be done at the discretion of the chairperson with the approval of the President in consultation with the chapter;appropriate memento shall be given to outgoing officers as approved by the chapter. 44Standing Committee ResponsibilitiesNominating Committeereceive recommendations from chapter members for positions of officers;verify eligibility and ascertain willingness of all nominees to serve in nominated positions;select candidates for consideration;present a slate with names of candidates at the regular April meeting of an election year;prepare ballots for distribution to the chapter members, as provided in Robert's Rules of Order, Newly Revised; receive candidates nominated from the floor eligibility credentials at the time of nomination; any other information relevant to the nominees leadership roles may be presented.

45Standing Committee ResponsibilitiesProgram Planning and Development Committeesurvey community needs, reflecting Grand Chapter focus, and make recommendations to the chapter of specific programs to be undertaken commensurate with the aims, purposes, and resources of the chapter;provide coordination and oversight in the administration of current and future chapter programs, such as:Delta Academy, Delta GEMS, EMBODIFamily Outreach, Health Affairs, Senior CitizensAny other programs developed in support of Five Point Program Thrust;develop tentative chapter activity schedule for the year. This schedule must be presented at the October meeting to the chapter membership; develop and present to the Finance Committee: a budget for each proposed activity, and a composite budget reflecting all program activities;prepare Program Calendar to be presented to the Regional Director annually46Standing Committee Chairs / Co-Chairs 2013 - 2015Arts & Letters:Sorors Melviena Miller & Jeannie HolmanFinance:Soror Ernestine Cash Membership Services: Soror Marian Sykes JohnsonHeritage & Archives: Soror Matthette WilliamsInformation/Communications:Sorors Gianni Spradley & Tiffany RiceScholarship: Soror Janet Jones & Faith AlcantaraProgram Plan & Develop.:Sorors Davon Gorman & Hope Summerset-Neely

Internal Audit:Soror Janet Jones Nominating:Soror Kimberly MonroePolicies & Procedures: Soror Terry Ann Smith & Michelle Dabney Risk Management:Soror Alexis Gardner & Tasha Boykin Ways and Means: Soror Mica McGhee-Bey & Carolyn Lamb

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Gianni Spradley, ChairTiffany Rice, Co-ChairInformation, Communications and PR

Debut of the Members Only Portal

Update on the MAC Brochure

Debut of the MAC Newsletter

Standing Committee Sign-Up5210 Minutes Sorors to come and sign-up to serve on one of the standing committees

MAC-Delta Sigma Theta2013-2014 Program Strategy

MAC Program CoordinatorsDelta Academy Soror Adrienne an Tasha BoykenDelta GEMS - Soror Lynn LoftonEMBODI Soror Zahara Wadud-PinkettHIV/Aids- Eric Johnson House Soror Ernestine CashSocializing with Seniors Soror Mitzi SherrellHomeless Solutions Soror Mica and Lori Community Health Fair Soror MD and Sharon StratorHabitat for Humanity Soror Gianni and Matthette Williams Dress For Success Soror Jeannie and LPMLK Breakfast Soror Tiffany and AmandaCommunity Run/Walks - Soror Mel and Stacey International Impact Day Soror JacquelineProject 13 Soror Zahara Wadud-Pinkett54Who know the difference between the Standing Committees and 54GoalTo bodly and whole heartily execute quality programs that impact the lives of Morris County residents, being recognized as the Premier Community Service provider in the community in which we serve

Major ThemesDevelop Deep Partnerships with Key Local Agency's (Morristown Housing Authority)

Leverage Resources Across Programs

Operate Programs Efficiently and Effectively

Increased Program Awareness Participants

56Whats Changing-An OverviewAll Youth Programs to be held at Marion Sally Resident Center in Manahan Village (Morristown Housing Authority) on a consistent day and time

Try to hold programs the same weekend as Chapter meeting

By mainstreaming we hope to make chairing a committee more appealingBy having programs the same weekend as chapter meeting may help those who work weekend and having the meeting at a place where we can provide childcare may help those who are in of child care57Economic DevelopmentDress for Success Collect clothing once a year business attire at chapter meeting.

Affordable Housing and Apartment Search Workshop at Homeless Solutions (Soror Hope Summerset-Neely currently does this workshop in the month of May)

We could add to the apartment search workshop by adding information about rental insuranceEducational Development All youth programs should be held on the Sunday after Chapter meeting from 2pm to 4pm at Marion Sally Resident Center. This will enable us to join resources such as lunch, volunteers, place and help parents who may have two kids different ages who may want to participate in two programs. For some subject matters we may also be able to combine the GEMS and the EMBODI programs in a given month. Simplify the applicationOpen House for all Programs in September all programs should begin in October GEMS: Goal is to maintain 10- 12 girlsDelta Academy: Goal is to maintain 10-12 girlsEMBODI: Goal is to maintain 10-12 boys in program (we have five men who are willing to be trained in Risk management to assist us with the EMBODI program)Participation Reward: Take High School youth who complete the program participation requirements on a one day college tour to visit 3 HBCU.

There are other programs being offered to youth on Sundays and by us having all of ours on the day they youth will be able to participate in more then one program in the community. We also hope that having all programs on the same day and time they kids will be more willing to come out and by having the college tour we hope to retain the attendance and excitement of the programs.Physical and Mental HealthTARGET KEY WALKS AS OFFICIAL

Socializing with Senior What do Sorors want to do?

Community Health Fair- September

Christmas Party for Homeless Solutions Families- Move event to Morristown Senior Center if possible we have out grown the Jean Street location. Have our youth come in and do arts and crafts with the kids and other activities with the moms such as nails and makeup stations.

Eric Johnson House- Monthly Dinner

Provide healthier snacks at all programs in order to address the obesity crisisHomeless Solutions asked if we could find a bigger location they just dont have one. They said its a great program we just have outgrown the space. This will enable us to have stations to separate the kids activity and let the parents have their own activity area. At Senior event in the winter or the spring we can have a presentation about a health issues that concern our seniors

International and Political AwarenessWorld AIDS Day - AIDSVoter Registration on going, have forms, signs and information at all of our eventsVoter Education At the fall Socializing with Seniors event (meet the candidates)There is an election in November and we can have an event where those who are running can come out and speak to the seniors and we can also have absentee ballots available for those who dont drive.Community Events and Chapter PublicityOutdoor summer events: George Gramby Day Second Saturday in JulyNeighborhood House Community Family Day AugustKids on Top Back to School Event September (could provide school supplies)

We can do recruitment for our youth programs at the summer events and also highlight things we have done in the community in the past and any events we plan in the future.

Events during Chapters Calendar Year 2013-2014Art in the Atrium - JanuaryMartin Luther King Service - JanuaryNeighborhood House Black History Program - February

62Questions 63MAC Program Coordinators Sign - UpDelta AcademyDelta GEMS - Soror Lynn LoftonEMBODIEric Johnson House Soror Ernestine CashSocializing with SeniorsHomeless SolutionsCommunity Health FairHabitat for HumanityDress For SuccessMLK BreakfastHIV/AIDS InitiativesCommunity Run/Walks International Impact Day Project 13 64Who know the difference between the Standing Committees and 6465MAC Program CoordinatorsDelta Academy Soror Adrienne an Tasha BoykenDelta GEMS - Soror Lynn LoftonEMBODI Soror Zahara Wadud-PinkettHIV/Aids- Eric Johnson House Soror Ernestine CashSocializing with Seniors Soror Mitzi Sherrell

Homeless Solutions Soror Mica and Lori Community Health Fair Soror MD and Sharon StratorHabitat for Humanity Soror Gianni and Matthette Williams Dress For Success Soror Jeannie and LPMLK Breakfast Soror Tiffany and AmandaCommunity Run/Walks - Soror Melviena Drew Miller and Stacey HarrisInternational Impact Day Soror JacquelineProject 13 Soror Zahara Wadud-Pinkett66Who know the difference between the Standing Committees and 66Programs Sign-Up6710 Minutes

Sorors to sign-up if they want to serve on one of the programs committees

67Programs Meeting/Plan Break into groups and meet for 15 minutes to: Identify a program coordinator (if needed)Identify a monthly meeting dateWhen over the summer you plan to meet to develop your programs objective/scope and budgets

68Start with the Program Groups break up into 2 sets of groups based on the signups Standing committee meet to do the same thing.Discussion of output.

68GRAND CHAPTER 2013 SLATING RESULTS69Print and pass out for discussion 69The Ritual and Ceremonies CommissionThe Ritual and Ceremonies Commission is planning a series of Regional webinars to discuss proposed changes to the Ritual. Action on these proposed changes will occur during the National Convention Special instructions will be provided at a later date regarding how to connect/dial in to the webinars. Please share this information as well with those members of your chapter who are designated in this role.

Please note, there are separate Call-In dates for Collegiate and Alumnae Chapters.Please remember to place the correct date and time on your calendar.

COLLEGIATE SORORS & ADVISORS Monday, June 10 - 10:00 EDT

ALUMNAE CHAPTERSThursday, June 13 - 7:00 - 9:00 pm EDT70Officers TrainingYou should have already received this information by now. However, I understand that a few of you did not receive the email from National Headquarters with the webinar registration information. Please be sure to verify your email address on the Red Zone for future correspondence.

I have attached the registration information again to this email. Please forward this information to the following current and incoming Chapter Officers: -- Chapter Presidents -- (6/10/13) -- Secretaries -- (6/13/13) -- Parliamentarians -- (6/17/13) -- Vice Presidents -- (6/23/13) -- Committee Chairs -- (6/27/13) These officers are requested to register for the appropriate Officer Training,You may invite other Sorors in your chapter that you feel should attend these webinars. All of the above webinars will begin at 9:00p.m EDT71The National Finance Committee and the National Audit CommitteeDue to several requests for additional training, The National Finance Committee and the National Audit Committee of Delta Sigma Theta Sorority, Inc. will be hosting additional webinars regarding Chapter Bookkeeping and the Annual IAR-1/audit requirements. All Sorors, especially recently elected fiscal officers (President, Treasurer, Financial Secretary's) Advisors and Internal Audit Committee Chairs who were not able to attend the previous webinars should participate. The links for the webinars are below.

June 5, 2013: Audit Requirements and Online IAR-1 Reporting https://www1.gotomeeting.com/register/214326648 June 12, 2013: Chapter Bookkeeping https://www1.gotomeeting.com/register/400768057

June 14, 2013: Audit Requirements and Online IAR-1 Reporting https://www1.gotomeeting.com/register/796264361

All webinars begin at 9PM Eastern72Questions !!73