Monthly Progress Report No. 2103.211.51.154/storage/data/C2_Implementation-Support/C2.02_CTC/C2.02...Monthly Progress Report February 2013 Western Indonesia National Roads Improvement

Monthly Progress Report No. 2Covering Project Activities During

February 2013

PT.PERENTJANADJAJAin subconsultancy with ~ Yongma Engineering Co. Ltd and 51PT. Epadascon Permata Engineering ConsultanteTCOffice: JI.Ciniru VII No. 25, Kebayoran saru, Jakarta Selatan, 12180

Phone /Fax: (021) 7229823

Cc:1. Acting Directorof Planning, DGH2. Head of SubDirectorate of Financingand ForeignCooperation3. Kasatker PembinaanAdministrasidan PelaksanaanPengendalian PHLN4. Head of Section for Foreign Cooperation, Sub Directorate Financing and Foreign Cooperation

Directorateof Planning, DirectorateGeneralof Highways (Bina Marga),Ministryof PublicWorks5. File .

Thank you for your kind attention.

........

Hereby we submit February Monthly Progress Report WINRIP Loan IBRDNo 8043-ID (document

attached);"tr

Dear Sir,

.Subject : Submission of FebruaryMonthly Progress Report; WINRIPLoan IBRONo. 8043-10

Attention: Ir. Agusta Ersada Sinulingga , MTOfficer In Charge PMUWINRIP

DirectorateGeneral of HighwaysDepartmentof Public Works

. Jl. Patimura20Kebayoran Barujakarta SelatanIndonesia

Jakarta, March 7, 2013Our Ref.No. : 03_02/BAB/O/M-2.2013Enclosure : 20 (twenty)sets

MINISTRY OF PUBLIC WORKSDIRECTORATE GENERAL OF HIGHWAYS

DIRECTORATE OF PLANNINGCoreTeam Consultant for

Western Indonesia National Roads Improvement Project (WIN RIP)IBRO Loan No. 8043-10

Monthly Progress Report February 2013

Western Indonesia National Roads Improvement Project

Table of Contents

1 EXECUTIVE SUMMARY................................................................................................... 12 PROJECT DESCRIPTION................................................................................................. 5

2.1 Background...................................................................................................................... 52.2 Project Development........................................................................................................... 5

Project Component 3 : Road Sector Institutional Development........................................... 92.3 Project Objective................................................................................................................10

3 CONSULTANCY SERVICES .............................................................................................103.1 CTC Consultants................................................................................................................10

3.1.1 Scope of Services.....................................................................................................103.1.2 CTC Manning .........................................................................................................113.1.3 CTC Contract..........................................................................................................12

3.2 DSC Consultants.............................................................................................................134 CIVIL WORKS...................................................................................................................13

4.1 Detailed Design Preparation.................................................................................................134.2 Procurements ....................................................................................................................144.3 Civil Works Implementation .............................................................................................154.4 Civil Works Progress..........................................................................................................154.5 Quality Assurance ...........................................................................................................154.6 Environmental and Social Considerations .......................................................................15

4.6.1 Current Overall Situation ............................................................................................154.6.2 Monitoring of Environmental Aspects During Construction.......................................164.6.3 Design Integration, Road Safety aspects and Monitoring of Environmental Studies.17

4.7 Anti Corruption Issues .....................................................................................................174.7.1 Anti‐Corruption Action Plan (ACAP) .......................................................................174.7.2 Community Representative Observers (CRO) ......................................................174.7.3 Publication/Disclosure ............................................................................................184.7.4 Complaints Handling Mechanism (CHS) ...............................................................224.7.5 Third Party Monitoring (TPM) .................................................................................23

4.8 Road Safety Audit ...........................................................................................................235 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS ..............................................25

5.1 Draw‐Downs and Future Costs........................................................................................255.2 Disbursement ..................................................................................................................255.3 Management Information System....................................................................................26

5.3.1 General Overview ....................................................................................................265.3.2 Database ..................................................................................................................26



5.3.3Project Progress Monitoring System .......................................................................285.3.4 Website ...................................................................................................................29

6 PROJECT PERFORMANCE.............................................................................................306.1 World Bank and GOI Compliance....................................................................................30

6.1.1 World Bank Missions..............................................................................................306.1.2 Performance Indicators..........................................................................................30

6.2 Implementation Support Components .............................................................................306.2.1 Core Team Consultant (CTC)................................................................................306.2.2 Design and Supervision Consultant (DSC) ...........................................................316.2.3 Road Sector Institutional Development .................................................................32

6.3 Training ...........................................................................................................................326.4 Anti‐Corruption Issues .....................................................................................................34

6.4.1 Anti Corruption Action Plan (ACAP) ......................................................................346.4.2 Community Representative Observers (CRO)......................................................356.4.3 Third Party Monitoring (TPM) ................................................................................366.4.4 Complaint Handling System (CHS) .......................................................................37

6.5 Road Safety Audit ...........................................................................................................376.6. Environmental and Social Impact Issues ........................................................................38

6.6.1. LARAP Study Report for Package No.01 : Krui – Biha ........................................386.6.2. LARAP Study Report for Package No.02 : Padang Sawah – Simpang Empat ...386.6.3. LARAP Study Report for Package No.03 : Manggopoh – Padang Sawah..........386.6.4. LARAP Study Report for Package No.04 : Ipuh – Bantal.....................................38

6.7 Management Information Systems ..................................................................................396.8 Quality Assurance ...........................................................................................................396.9 Project Risks and Mitigation Measures............................................................................39

6.9.1 Risks Related to Delays.........................................................................................396.9.2 Financial Risks .......................................................................................................396.9.3 Risks Related to Quality.........................................................................................39

7 ISSUES and RECOMMENDATIONS ................................................................................417.1 Current Situation .............................................................................................................417.2 Action Required...............................................................................................................41



APPENDICES

Appendix A : Overall Loan Progress

Appendix B : Highway Design Progress

Appendix C : Financial Progress

Appendix D : Environmental & Socio Impact Progress

Appendix E : Procurement Plan & Progress

Appendix F : Training/Dissemination Progress

Appendix G : Performance Indicator

Appendix G : Correspondence



ABBREVIATIONS AND ACRONYMS

ACAP : Anti-Corruption Action Plan

AER : Application Evaluation Report

AIP : Australian Indonesia Partnership

AMDAL : Environmental Management (Analisis Mengenai Dampak

Lingkungan)

ANDAS : Analisis Dampak Sosial

AWPs : Annual Work Programs

Balai : Regional Office for National Roads Implementation

BAPPENAS : Badan Perencanaan Pembangunan Nasional (National

Development Planning Agency of GOI)

Bappedalda : Regional Environmental Impact Agencies

BBPJN : Balai Besar Pelaksanaan Jalan Nasional (Regional Office for

National Roads Implementation)

BER : Bid Evaluation Report

BLH : Badan Lingkungan Hidup

BPK : Badan Pemeriksaan Keuangan (Audit Board of the

Government of Indonesia)

CAD : Computer Aided Design

CHS : Complaint Handling System

CTC : Core Team Consultant

CHU : Complaint Handling Unit

DIA : Directorate of Implementing Affairs

DOP : Directorate of Planning

DGH : Directorate General of Highways

DMS : Document Management System

DTA : Directorate of Technical Affairs

DGH : Directorate General of Highway

DMS : Document Management System

DSC : Design and Supervision Consultants

EA : Executing Agency

EINRIP : Eastern Indonesian National Roads Improvement Project

EIRTP-1 : Eastern Indonesia Regional Transport Project First Project)

ESAMP : Environmental and Social Assessment Plan



ESS : Environmental and Social Safeguards

FMIS : Financial Management Information System

FIDIC : Federation Internationale des Ingenieur Conseils

FMIS : Financial Management Information System

GIS : Geographic Information System

GOI : Government of Indonesia

IA : Implementation Agency

IBRD : International Bank for Reconstruction and Development

IFR : Internal Financial Report

IRMS : Integrated Road Management System

Kabupaten : Regency

KPIs : Key Performance Indicators

LAN : Local Area Network

LARAP : Land Acquisition and Resettlement (Rencana Tindak

Pengadaan Tanah dan Pemukiman Kembali)

MIS : Management Information System

MOF : Ministry of Finance

MPW : Ministry of Public Work

MPRs : Monthly Progress Reports

P2JN : Perencanaan Pengawasan Jalan dan Jembatan Nasional

PDF : Portable Document Format

PMU : Project Management Unit

PAPs : Project Affected Peoples

PMM : Project Management Manual

PMU : Project Management Unit (WINRIP)

POKJA : Bina Marga Project Managers and Procurement Committes

PPC : Project Preparation Consultants

PP3 : Pemantau Pihak ke 3

PPK : Sub Project Manager

PPR : Project Progress Report

QPRs : Quarterly Progress Reports

RKL/RPL : Rencana Pengelolaan/Pemantauan Lingkungan

RS : Road Safety

Satker : Satuan Kerja (Work Unit for Road Project Implementation)

SPPL : Surat Pernyataan Pengelolaan Lingkungan

SRIP : Strategic Road Infrastructure Project



TA : Technical Assistance

TOR : Terms of Reference

UKL/UPL : Upaya Pengelolaan Lingkungan dan Upaya Pemantauan

Lingkungan (Site Specific Environmental and Monitoring Plans

WINRIP : Western Indonesia Roads Improvement Project

WB : World Bank

WP : Work Program

WPs : Works Programs

WPM : Wakil Pengamat dari Masyarakat


Western Indonesia National Roads Improvement Project 1

1 EXECUTIVE SUMMARY

Loan 8043-ID Progress

Loan Allocation and Disbursement % to Date

The total disbursement from the loan to date was USD 800,000.00 equivalent toapproximately 0.32% of the loan funds. The following table summarizes the individualdisbursements as calculated by CTC but retaining the total disbursement from ClientConnection at the end of February 2013.

Category Description Loan Amount US$ Totals Disbursed toEnd March in US$

%Disbursed

1Part 1 Betterment andCapacity Expansion of

National Roads.220,400,000.00 0 0

2Part 2

ImplementationSupport

16,000,000.00 674,177.03 4.21

3

Part 3Road SectorInstitutional

Development

1,000,000.00 0 0

4

Part 4Contingency for

Disaster RiskResponse

0 0 0

Unallocated 12,600,000.00 0 0

LN 8043 DA-A 125,822.97 0

Original Loan Amount 250,000,000.00 800,000.00 0.32

0.00

11%

26%

44%

63%

78%

90%

100%

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

Year

% C

ompl

ete

WINRIP DISBURSEMENT PLAN



Project Status to End February 2013

Length WidthEstimated Cost(PIP Mar 2012)

(excl. VAT)DED

(Km) (m) (IDR Million) StatusDoc

Requirement

StatusDoc

Requirement

StatusBudget

AllocationStatus

Est'd.Start

Duration(months)

SUMATERA UTARA

5 Sp. Rampa - Poriaha 11.1 6 55,126.60 Review byCTC

UKL/UPLOK

Balai I2011

SLARAPConsultantrecruitment

(Balai 1)Balai 1 100% Not yet started Dec-13 18.00

15 Sibolga - Bts Tap Sel 36 7 129,228.00 Review byCTC

UKL/UPLOK

Balai I2011

LARAPConsultantrecruitment

(Balai 1)Balai 1 Inventory Not yet started Apr-14 21.00

SUMATERA BARAT

Padang Sawah - Sp Empat 40.9 7

Including Air Gadang Bridge 100 m 7

3 Manggopoh - Padang Sawah 32 7 152,434.90 Completed SPPLOK

P2JN2010

1. LARAP2. Monit.LARAPReport

1. NOL WB13 Dec 122. Process

Dinas PUProp

100% Awaiting WBNOL for AER

Oct-13 24.00

7 Indrapura - Tapan 19.5 7 96,921.00 AwaitingDSC

AMDAL Just ANDAL SLARAPConsultantrecruitment

(Balai 2)Balai 2 Staking Out Not yet started Feb-15 21.00

8 Bts. Kota Pariaman - Manggopoh 46.8 7 183,268.80 AwaitingDSC

AMDAL ApprovalProcess

LARAPCompleted

P2JN2011

Balai 2 Inventory Not yet started Dec-14 24.00

10 Sp Empat - Sp Air Balam 61.7 7 241,617.20 AwaitingDSC

AMDAL ApprovalProcess

LARAPCompleted

P2JN2011

Balai 2 Inventory Not yet started Dec-14 24.00

12 Kambang - Indrapura 55.2 6 171,948.00 AwaitingDSC

AMDAL Process toconvene


(Balai 2)Balai 2 Staking Out Not yet started Feb-15 24.00

14 Painan -Kambang 31.5 7 118,993.00 AwaitingDSC

AMDAL Process toconvene


(Balai 2)Balai 2 Staking Out Not yet started Jul-15 21.00

20 Lubuk Alung - Sicincin 14.6 7 54,557.00 AwaitingDSC

UKL/UPLOK

TLKJ2011


(Balai 2)Balai 2 Inventory Not yet started Oct-15 18.00

21 Lubuk Alung -Kurataji 16.8 7 65,788.00 AwaitingDSC

UKL/UPLOK

TLKJ2011



BENGKULU

4 Ipuh- Bantal 42.4 7 226,275.10 Completed SPPLOK

P2JN2010


1. NOL WB10 Dec 122. Not yetprepared

SAL 2013Administr

Process forLamd Acq.

Awaiting WBNOL for AER

Oct-13 24.00

6 Ps Pedati - Kerkap 25 7 72,018.80 Review byCTC

UKL/UPLOK

TLKJ2011

LARAP Underpreparation

Balai 3 Inventory Not yet started Apr-14 18.00

11 Bantal - Mukomuko 50.1 6 157,820.00 Review byCTC

AMDAL InPreparation



13 Sp Rukis - Tj Kemuning 56.3 7 225,481.50 Review byCTC

UKL/UPLOK

P2JN2011



Seblat - Ipuh including 34.5 6

Air Lalang & Air Guntung Bridge 64 m 6

18 Mukomuko - Bts. Sumbar 25.8 6 69,233.00 AwaitingDSC

UKL/UPLOK

TLKJ2011



19 Lais- Bintunan 11.6 7 37,558.00 AwaitingDSC

UKL/UPLOK

TLKJ2011



LAMPUNG

1 Krui - Bha 25 7 146,668.00 Completed SPPLOK

P2JN2010

1. LARAP2. Lap MonLARAP

1. NOL WB4 Jan 132. NOL WB

Satker PJNProp

100%Awaiting WBNOL for AER

Oct-13 24.00

36.8 6

30 m 6

9 Rantau Tijang - Kota Agung 42 7 149,831.50 AwaitingDSC

UKL/UPLOK

TLKJ2011


(Balai 3)APBN 2014 Not yet started Jul-15 21.00

2,776,633.60

LARAPUnder

preparationAPBN/SAL

2013Measurement by BPN

Not yet started Apr-14 21.0017 104,238.00 Review byCTC

AMDALOK

TLKJ2011

16 110,237.00

DesignConsl beingrecruited by

P2JN

AMDALProcess to

conveneSLARAP

Consultantrecruitment

(Balai 3)Balai 3

Oct-13

Inventory Not yet started Jul-15 21.00

2 207,390.20 Completed SPPL&UKL/UPL Bridge


1. NOL WB13 Dec 122. Process

Dinas PUProp

60% Awaiting WBNOL for AER

ContractImplementation

Plan

24.00

Sp.Gunung Kemala - Pg. Tampak

Pack.No.

Loan Package Name

Environment Social Land AcquisitionProcuremen

t Status

OKP2JN2010



World Bank Missions

A World Bank missions visited Indonesia during 4 to 14 February 2013 to review theimplementation status of the Western Indonesia National Roads Improvement Project(WINRIP) and the Strategic Roads Infrastructure Project (SRIP). The draftAide‐Memoire (AM) discussed and agreed the following action plan regarding theWINRIP implementation.

No. Action Plan Responsibility Target Dates

1 Submit LARAP Monitoring Report for Krui – Biha Sub-projectto the Bank. DGH 31 March 2013

2Submit LARAP Monitoring Reports for Manggopoh – PadangSawah and Padang Sawah – Simpang Empat including AirGadang Bridge Sub-projects to the Bank.

DGH 31 March 2013

3 The Bank to expedite the clearance of PQ evaluation ofAWP-1 packages. Bank 28 February 2013

4 Submit the updated Procurement Plan to the Bank. DGH 28 February 20135 Submit updated PMM for FM aspects to the Bank. DGH 31 March 2013

Procurement

All subprojects for WP-1 have been started with prequalification since 30 December 2011for ICB multiple contract. This was an advanced procurement action agreed by both DGHand the World Bank prior to the CTC establishment. The deadline of QualificationDocument submission by the Applicants was on 28 February 2012. There are twenty nine(29) Applicants who submitted and applied their qualification documents for variouspackages which are summarized as follow.

Package No. 1 (Krui – Biha) : 13 Applicants applied. Package No. 2 (Pd. Sawah – Sp. Empat) : 13 Applicants applied. Package No. 3 (Manggopoh – Pd. Sawah) : 18 Applicants applied. Package No. 4 (Ipuh – Bantal) : 12 Applicants applied.

All three (3) Procurement Teams or Pokja evaluated all qualification documents submittedby those Applicants. Submission of the Application Evaluation Report (AER) to the Bankwas on 9 May 2012 for two packages (Package No.1 and No.4) and on 20 June 2012 forother two packages (Package No.2 and No.3). The Bank still reviews the AERs andrequested the Pokja to submit supporting documents. The latest request from the Bankwas sent to DGH on 15 March 2013 for board of director and board of commissionerinformation of the Government’s Entity participated in the prequalification.

DGH has also completed the draft of consolidated multiple contract ICB Standard BiddingDocument for four (4) packages under AWP-1. The draft had been submitted to the Bankon 8 March 2012. The Bank’s comments had been issued on 12 March 2012. The draft ofconsolidated SBD was revised by DGH accommodating the Bank’s comments andsubmitted to the Banks on 27 June 2012. Second revision of the draft consolidated SBD,as requested by the Bank regarding synchronization between drawings and Bill ofQuantities by letter dated 1 August 2012, was then concurred by the Bank on 31 October2012.



Potential Problems

The bid of four (4) packages under AWP-1 is delayed. The Application Evaluation Reports(AERs) have been discussed between the DGH and the Bank for almost a year. Thetender could not be started until the AERs are approved by the Bank even the BiddingDocuments are ready to be issued.

The existing road conditions of the four packages under AWP-1, which are predictedbeing deteriorated rapidly by the traffic during almost a year, shall be anticipated.

Establishment of the Design and Supervision Consultant (DSC) is delayed. It is requiredto expedite the DSC recruitment process. The DEDs for AWP-2 and AWP-3 packages,including the 7 packages under CTC review at the current time, shall be completedsoonest and the procurement can be started immediately.

Action Required

The project managers (PPKs) are suggested and required to update the DEDs of theAWP-1 packages following actual condition of the existing roads. The estimatedconstruction cost should be considered to not significantly increase. Otherwise, theprequalification shall be cancelled since the experience criteria for the Applicants were setbased on previous estimated construction cost.

It is hopefully that the Bank will not take long time approving the proposed negotiated anddraft contract for DSC which was submitted by DGH on 25 March 2013.



2 PROJECT DESCRIPTION

2.1 BackgroundThe Government of Indonesia wishes to continue the strengthening of the NationalRoad system in Indonesia while the Eastern Indonesia National Roads ImprovementProject (EINRIP which is assisted by AusAID through the Australian IndonesiaPartnership or AIP), is providing support program of National road and bridgeimprovement works in Eastern Indonesia. The Western Indonesia National RoadImprovement Project (WINRIP) will provide similar support for National road andbridge in the Sumatra region of Indonesia. The focus of WINRIP will be roadsadministered directly by the National Government, including those currently classifiedas Provincial, Kabupaten (District) or non-status roads which are in process of beingreclassified as National roads. In addition, provision will be made for major bridgerepair works, rehabilitation, duplication and replacement as necessary to complementthe road betterment works.

2.2 Project DevelopmentThe Loan Effectiveness Date for the WINRIP is 12 March 2012 and the key projectdata is shown in the following detail.

Key Project Data WINRIP Loan No. 8043-IDProject Cost US$350 millionOriginal Loan Amount US$250 millionRevised Loan Amount N/ABoard Approval Date 26 May 2011Loan Signing Date 14 December 2011Effectiveness Date 12 March 2012Disbursement (as of 31 February 2013) US$ 0.67 million (0.27%)Original Closing Date 31 December 2017Formally Revised Closing Date N/AEnvironmental Category B-Partial Assessment

The IBRD Loan amount is US$250 million. The Project is intended to finance a part ofthe DGH investment program for national roads with a particular focus on theWestern corridor of Sumatra. The corridor is one of the three main corridors inSumatra and connects the city of Padang (with a population of around one million) tomajor towns along the west coast (Bukittinggi, Sibolga and Bengkulu). It alsoconnects through connector roads on the West coast to Medan in the northeast andto Pekanbaru in the centre of the island. The project has four components:



Project Component 1 : Betterment and Capacity Expansion of National Roads

According to the Loan Agreement, this component will cover three work programs ofbetterment and capacity expansion of approximately 715.6 km including replacementof 194 meters of bridges. This civil works program will be executed in three AnnualWorkPrograms (AWP), as summarized in Table 2.1. The table shows the IBRDassisted scope and costs of civil works at estimated current (year of implementation)prices, excluding taxes.

Table 2.1 Proposed Physical Works by DGH Program

Type of WorksAWP-1 AWP-2 AWP-3

Km US$mill Km US$

mill Km US$mill

Road Betterment - - 53.10 22.77 - -Capacity Expansion 137.10 79.70 314.60 127.67 207.60 74.58Bridge works 0.100 1.94 - - 0.08 2.06TOTAL(excluding tax @ current prices) 137.20 81.64 367.70 150.45 207.68 76.65

* Contingency costs not included - ** including 194 meters of bridges

The batches of projects are termed Annual Work Programs (AWPs) in line withterminology used in other Bina Marga projects. They are not in fact “annual”programs as such but rather a series of multi-year programs, each commencing inconsecutive years. Hence, hereinafter it will call as just Work Programs (WPs). It isexpected that implementation of the first Works Program (WP-1) will commence inthe third quarter of 2013 and be completed by third quarter or late 2015. The secondWork Program (WP-2) is expected to commence in early 2014 and be completed bylate 2015 or middle 2016. The third Work Program (WP-3) is expected to commencein early 2015 and be completed by mid 2017. The loan will be closed on December2017.

Table 2.2 presents details of the First Works Program (WP-1). The four packages inthis group should have been free from any land acquisition issues, but in fact twopackages (Krui – Biha and Manggopoh – Padang Sawah) had land issues whichwere solved by the DGH properly. Thus, there are no foreseeable impediments toimplementation.



Table2.2 IBRD Assisted WINRIP Civil Work WP-1

No Province LinkNo.

LinkName

Cla

ss

Roa

d Ty

pe

Road Works Bridge Works Total Cost

From

To Leng

th

Trea

tmen

t

Cos

t (20

10)

No

Leng

th

Cos

t (20

10)

2010

Pric

es

Equi

vale

nt

Km Km Km Rp mill m Rpmill Rp mill US$ mill

1 Lampung 053.0 Krui –Biha K1 IU 221.5 246.5 25.0 Bett’nt

to 7 m. 148,668 148,668 16.52

2 WestSumatra 047.2

PadangSawa –SimpangEmpat

K1 IU 0.0 40.9 40.9 Bett’ntto 7 m. 189,810 189,810 21.09

2a WestSumatra 34.1 AirGadan

gBridge K1 IU NewBridge 1 100 17.580 17,580 1.95

3 WestSumatra 047.1

Manggopoh –PadangSawah

K1 IU 102.2 134.2 32.0 Bett’ntto 7 m. 152,435 152,435 16.94

4 Bengkulu 015.3 Ipuh -Bantal K1 IU 0.0 49.7 49.7 Bett’nt

to 7 m. 226,275 226,275 25.14

It should be noted that all road sub-projects have been subject to economic appraisaland have estimated Economic Internal Rates of Return (EIRR) in excess of 15%.These were selected for inclusion and are subject to completion of environmental andsocial screening, to confirm that there is no land acquisition or resettlementrequirements remain outstanding.

Final Engineering Designs, Engineer’s Estimates and bidding documents have beencompleted for all projects proposed for WP-1.

Sub-projects to be included in WP-2 and WP-3 have also been determined as listedin Table 2.3. Final Engineering Designs and Engineer’s Estimates for all WP-2 andWP-3 proposed works require preparation or finalization. In the cases of someprojects, preliminary Engineering Designs were prepared during Project preparationwhich will require review and possible amendment by the Design and SupervisionConsultant prior to procurement.

The costs presented in Table 2.1 are planning estimates only, and the overall scopeand contents of WP-2 and WP-3 may need to be revised as when revised costs andbudgets are determined.



Table2.3 : IBRD Assisted WINRIP Civil Work WP-2 and WP-3

NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM)

COST(RP. MILL)

WIDTH(M)

IMPLEMENTATION PLAN

START DURATION(MONTHS)

WP-2

5. Sumut : Link No. 015.xx,Sp. Rampa – Poriaha 11.1 55,126.6 6.0 May 2013 18

6. Bengkulu : Link No. 010.0,Ps. Pedati – Kerkap 25.0 72,018.8 7.0 May 2013 18

7. Sumbar : Link No. 019.0,Indrapura – Tapan 19.5 96,921.0 7.0 Oct.2013 21

8. Sumbar : Link No. 024.0,Bts. Pariaman – Manggopoh 46.8 183,286.8 7.0 Oct. 2013 24

9. Lampung : Link No. 026.1,Rantau Tijing - Kota Agung 42.0 149,831.5 7.0 Oct. 2013 21

10. Sumbar : Link No. 034.1,Sp. Empat - Sp. Air Balam 61.7 241,617.2 7.0 Oct.2013 24

11. Bengkulu : Link No. 015.2,Bantal – Mukomuko 50.1 157,820.0 6.0 Dec. 2013 24

12. Sumbar : Link No. 017.2,Kambang – Indrapura 55.2 171,948.0 6.0 Dec. 2013 24

13. Bengkulu : Link No. 006.1,Simpang Rukis - Tanjung Kemuning 56.3 225,481.5 7.0 Dec. 2013 21

WP-3

14. Sumbar : Link No. 017.1,Painan – Kambang 31.5 118,993.0 7.0 March. 2014 21

15. Sumut : Link No. 016.0,Sibolga - Bts. TapSel 36.0 129,228.0 7.0 March 2014 21

16.Bengkulu : Link No. 009.4,Seblat – Ipuh, including Air Galang and AirGuntung Bridges

34.50.052 110,237.0 6.0 March 2014 21

17. Lampung : Link No. 061.1,Sp. Gunung Kemala - Pugung Tampak

36.80.03 104,238.0 6.0 March 2014 21

18. Bengkulu : Link No. 015.3,Mukomuko - Bts. Sumbar 25.8 69,233.0 6.0 May 2014 18

19. Bengkulu : Link No. 009.1,Lais – Bintuan 11.6 37,558.0 7.0 May 2014 18

20. Sumbar : Link No. 002.0,Lubuk Alung – Sicincin 14.6 54,557.0 7.0 May 2014 18

21. Sumbar : Link No. 027.0Lubuk Alung – Kuraitaji 16.8 65,788.0 7.0 May 2014 18

Project Component 2 : Implementation Support

This component provides consulting services to support project management andimplementation so as to ensure implementation efficiency and overall quality of theworks. It also includes funds for a small amount of training of DGH staff and for



incremental operating costs for the project. This will provide support to the MPW forthe implementation of the civil works, including: (a) provision of Core TeamConsultants (CTC), Design and Supervision Consultants (DSC) and road safetyaudits; (b) Project management support and technical audits. This is directly relatedto the implementation of the civil works and covers consulting services for design andsupervision of the civil works in Component 1; management support and technicalaudits to help improve the quality of construction and support to governanceimprovements during procurement and implementation; and a series of systematicroad safety audits of road designs for all project roads in Component 1. This is toensure compliance with road safety standards and regulations, identify road hazardsand undertake remedial treatments for safety improvements.

Project Management Core Team Consultants (CTC).The CTC will provide supportto the PMU and DGH in the management of the Project, based in Jakarta. Their tasksinclude financial and progress monitoring and reporting, information management anddissemination, quality assurance and performance review for the Design andSupervision Consultants, implementation and monitoring of the anti-corruption actionplan, support for project monitoring and evaluation, and support for implementation ofa training program to support project management and implementation. The CTCcontract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November 2012 by bothDGH and a Join Venture of PT. PerentjanaDjaja, Yongma Engineering Co.Ltd.,and PT. EpadasconPermata Engineering Consultant.

Design and Supervision Consultants (DSC).A Design and Supervision Consultant(DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision ofall civil works. They will have the role of ‘Engineer’ under a FIDIC-type contract. Thetasks include the preparation and maintenance of a quality assurance plan, validationand updating of designs, supervision of all civil works, environmental and socialmonitoring and management, and support for financial and progress monitoring andreporting. The DSC will also be responsible for quality assurance of materials andworkmanship, certifying whether or not contractors have achieved the required results,as well as documentation and reporting based on the financial management plan.They will prepare a Quality Assurance system covering all subprojects, andcontinuously monitor the effectiveness of their supervision procedures. The team willbe contracted and managed by DGH through the BinaMarga Regional Office (Balai II),and will be based in Padang, West Sumatra. The DSC selection is under thefinalization of bid evaluation by the Procurement Committee (Pokja) inBalaiBesarPelaksanaanJalanNasional II (BBPJN-II) of DGH. The DSC contract ispredicted to be signed in June 2013.

Project Component 3 : Road Sector Institutional Development

This component will provide technical assistance and support to strengthen disasterrisk mitigation in the road sector, including capacity building support for the newenvironment/risk mitigation and road safety unit of DGH to conduct disaster riskassessments and planning, risk mapping of land-slides, coastal erosion, earthquakeand floods, and analysis of alternative designs for road segments that pass through



critical environmental assets and vulnerable areas.The procurement for consultantsunder this component has not yet been started. Preparation for the procurementwould be coordinated soon by the PMU WINRIP, the CTC and the DGH.

Project Component 4 : Contingency for Disaster Risk Response

This special component will provide preparedness and rapid response to disaster,emergency and/or catastrophic events as needed. This provisional zero dollarcomponent will be added under this project to allow for rapid reallocation of loanproceeds from other components under streamlined procurement and disbursementprocedures.

2.3 Project ObjectiveThe main objective of the program will be to increase the effective use of selectedsections of National roads along the Western Sumatra Corridor by reducingroad user costs, through improvingthe National road network especially in 4 (four)Provinces of Sumatra (North Sumatra, West Sumatra, Bengkulu and Lampung) and,where desirable, raise the road standard to that set by the Directorate General ofHighways. This will contribute significantly to ensuring that the National road networkin the region provides acceptable standards of service and accessibility, and iscapable of supporting local and regional economic development.

3 CONSULTANCY SERVICES

3.1 CTC Consultants

3.1.1 Scope of ServicesThe CTC contract services originally were structured in its different project managementelements.

Inception PhaseA key activity during the inception phase will be to establish lines ofcommunication with PMU-WINRIP and DSC’s Team Leader as well as with allProvincial Project Managers (Satkers) where the first works are to be constructedunder WP-1.

Project Management and Support to PMU, including acting DSC until the DSC isestablishedThe Terms of reference identify a number of sub-items to be performed by CTC.The key factor that will ensure success is that the CTC must work pro-actively andalongside PMU counterparts and with DSC team in a professional manner basedon mutual respect and trust.

Preparation of Work ProgramsThe tendering process for WP 1 sub-projects began as soon as procurementcommittees have been formed and received appropriate training in theprocurement procedures required. The indicative work programs and costestimates identified for WP-2 and WP-3 are subject to verification, and are likely tochange following more detailed investigations. Further preparation for WP-2 andWP-3 will be managed by the PMU supported by the CTC.



Financial MonitoringIt will be the role of the CTC to first assess the level of understanding of thefinancial management, monitoring and reporting procedures by the finance staff atthe provincial and central level and subsequently devise an appropriate trainingprogram and assist the PMU in training delivery.

Project Progress and Performance MonitoringCTC will monitor the loan project progress and prepare the report in monthlybasis. In the meantime, GOI and the World Bank have agreed on a set of KeyPerformance Indicators (KPIs) to measure the project’s performance in achievingits stated development objectives. CTC will therefore first concentrate on theestablishment of precise definitions, calculation methods and data collectionprocedures to monitor the KPIs.

Support for the Implementation of the ACAPThe CTC will assist PMU be responsible for ensuring the ACAP is properlyimplemented and for revising the Project Management Manual on an annual basisto incorporate necessary improvements to processes and procedure.

ESAMP and LARAP Implementation MonitoringCTC will closely work with BLHand DSC and will monitor and report the action ofthe Environmental Management Plan on a periodical basis and/or as required.

Training to Support Project ImplementationCTC is responsible for preparation and management of all training programrequired under WINRIP.

ReportingCTC is responsible for all reports required under the contract agreement withstandardize forms, charts and tables.

3.1.2 CTC Manning

CTC professional staffs involved in the project as at the end of February 2013are listed in the following table:

Position MM Name

Assignment TimeUsed toEnd of

February2013

ContractTime

RemainingStart End

Team Leader 40 Mahbub urRahman - - - * 40.00

Senior Highway Eng. 8 Moon, SungHyun - - - 8.00

Senior Road SafetyAudit Engineer 6 Cho, Woo Sung - - - * 6.00

Senior ProcurementSpecialist 18 Wasim ur

Rahman - - - * 18.00

Assistant Team Leader 40 Besar AfiatBowo Nov-2012 Feb-2016 3.37 36.63

Highway Engineer 36 Whiliyanto Nov-2012 Oct-2015 3.37 32.63



Position MM Name

Assignment TimeUsed toEnd of

February2013

ContractTime

RemainingStart End

Bridge Engineer 5 HarimurtiSuprihartono Jan-2013 May-2013 1.93 3.07

Quality AssuranceEngineer 36 Uray Abdul

Manaf - - - * 36.00

Financial ManagementSpecialist 36 Uus Martawijaya Nov-2012 Oct-2015 3.37 32.63

EnvironmentalSpecialist 30 Leti Hermawati Dec-2012 Jun-2015 2.43 27.57

Social ImpactSpecialist 36 M. Sutopo Nov-2012 Oct-2015 3.37 32.63

ProcurementSpecialist-1 12 Darmansiri - - - * 12.00

ProcurementSpecialist-2 12 Rudi Rungkat Nov-2012 Mar-2013 3.37 8.63

ManagementInformation Specialist 30 Agung Lukito - - - * 30.00

CommunityDevelopment Officer 36 Yakobus Jan-2013 Dec-2015 1.90 34.10

Notes: * : Not yet mobilized

The table shows that a number of key personnel have not yet been mobilized eventhough the project has already been running for almost five months. A number ofthe originally proposed names are no longer available due to a late start for theproject and substitutes have been proposed but the project is still awaitingapproval for these proposed replacement key personnel. These personnel arecritically required for the production of reports in a timely fashion.

Since the original Team Leader was resigned prior to his mobilization, the CTCproposed a replacement for the Team Leader position to DGH. The qualification ofthe replacement has been being reviewed by DGH.

The DSC has not been established yet. In parallel with the instruction to speed upthe process, detailed engineering design (DED) of some subprojects of WP-2 andWP-3 were prepared and completed by respective P2JN. The CTC has beeninstructed by DGH for acting as DSC to review the DEDs completed by the P2JNs.

3.1.3 CTC ContractThe CTC contract for “Western Indonesia National Roads Improvement Project”(Contract No. 06-20/CTC/TA/LN/8043/1112) was signed on 05 November 2012.The contract is between the Government of Indonesia represented by the Ministryof Public Works, Directorate General of Highways and PT. Perentjana Djaya injoint venture with Yongma Engineering Co.Ltd. and PT. Epadascon PermataEngineering Consultant.

The notice to proceed was issued by letter dated 6 November 2012 from the PPK,



and the official starting date of the contract was set at 6 November 2012.

The following table shows a list of contract amendment for the CTC contractwith DGH.

Contract Date USD (Excl. VAT) IDR (Excl. VAT)

Original Contract 5-Nov-2012 1,276,700 21,415,400,000

3.2 DSC Consultants

A Design and Supervision Consultant (DSC) will be responsible for design of WP-2and WP-3 civil works and supervision of all civil works. They will have the role of‘Engineer’ under a FIDIC-type contract. The tasks include the preparation andmaintenance of a quality assurance plan, validation and updating of designs,supervision of all civil works, environmental and social monitoring and management,and support for financial and progress monitoring and reporting. The DSC will also beresponsible for quality assurance of materials and workmanship, certifying whether ornot contractors have achieved the required results, as well as documentation andreporting based on the financial management plan. They will prepare a QualityAssurance system covering all subprojects, and continuously monitor theeffectiveness of their supervision procedures. The team will be contracted andmanaged by DGH through the BinaMarga Regional Office (Balai II), and will be basedin Padang, West Sumatra.

4 CIVIL WORKS4.1 Detailed Design Preparation

Final Engineering Designs, Engineer’s Estimates and bidding documents have beencompleted for all projects proposed for WP-1.

WP-2 (nine subprojects) and WP-3 (eight subprojects) will be designed by DSC andthe construction supervision of all the works programs will be performed by the DSC.During the CTC mobilization, the DSC has not been established yet. In parallel withthe instruction to speed up the process, detailed engineering design (DED) of somesubprojects of WP-2 and WP-3 were prepared and completed by respective P2JN.

Senior Highway Engineer is mobilized on schedule on 1 February.

Senior Highway Engineer has implemented Technical Design Review with HighwayEngineer for Package No.5 Sp. Rampa – Poriaha. Simultaneously, Senior HighwayEngineer have prepared the technical parts in the Project Management Manual forWINRIP project which reflected Indonesia BINA MARGA manual and Internationaldesign manual in order to review the technical design review exactly than other things.The Technical Review and Road Safety Review Report have been included thechecklists of Road Engineering and Road Safety audit each package by SeniorHighway Engineer and Senior Road Safety Auditor.

Progress of Technical Design Reviewing up to the end of February 2013 is includedas Appendix B.



4.2 Procurements

Procurement shall be conducted under the Bank’s Procurement Procedures asmentioned in the Loan Agreement. The International Competitive Bidding (ICB) willapply to the packages with the construction estimated cost more than US$ 10 Million tocomply with the Bank’s threshold for ICB. According to the GOI regulation, aprequalification shall be applied for the packages with the construction estimated costmore than IDR 10 Billion.

Therefore, all subprojects for WP-1 have been started with prequalification since 30December 2011 for ICB multiple contract. This was an advanced procurement actionagreed by both DGH and the World Bank prior to the CTC establishment. The deadlineof Qualification Document submission by the Applicants was on 28 February 2012.There are twenty nine (29) Applicants who submitted and applied their qualificationdocuments for various packages which are summarized as follow.

Package No. 1 (Krui – Biha) : 13 Applicants applied. Package No. 2 (Pd. Sawah – Sp. Empat) : 13 Applicants applied. Package No. 3 (Manggopoh – Pd. Sawah) : 18 Applicants applied. Package No. 4 (Ipuh – Bantal) : 12 Applicants applied.

No Singles / JO Legal NameParticipate and Result of the PQ

PackageNo.1

PackageNo.2

PackageNo.3

PackageNo.4

1 PT. AdhiKarya (Persero), Tbk. Applied NA NA Applied2 PT. AdhiKarya - PT. AngkasapuriKonsursindo, JO. NA Applied Applied NA3 PT. BangunCiptaKonstruksi - PT. AmartaKarya (Persero), JO. Applied NA NA NA4 PT. BrantasAbipraya (Persero) Applied NA Applied NA5 PT. Citra GadingAsritama NA NA NA Applied6 PT. ConblocInfratecno Applied NA Applied NA7 PT. Duta Graha Indah, Tbk. Applied Applied Applied NA8 PT. HutamaKarya (Persero) NA Applied Applied NA9 PT. HutamaKarya (Persero) - PT. SuciKarya Bad inusa, JO. Applied NA NA Applied

10 PT. Jaya Konstruksi MP, Tbk. Applied Applied Applied A p p l i e d11 Kuk Dong Eng. Corp. - PT. Duta Graha Indah, Tbk., JO. NA NA NA Applied12 PT. Multi Structure Applied Applied Applied Applied13 PT. NindyaKarya (Persero) NA A p p l i e d Applied A p p l i e d14 PT. NindyaKarya (Persero) - PT. RindangTigasatuPratama, JO. Applied NA NA NA15 Pan Asia Corp. - PT. AnugerahKarya Agra Sentosa, JO. Applied NA Applied A p p l i e d16 PT. PP (Persero), Tbk. NA Applied Applied NA17 PT. PP (Persero) Tbk - PT. Tri Citra Perdana JO. Applied NA NA Applied18 PT. WaskitaKarya (Persero) NA Applied Applied NA19 PT. WaskitaKarya (Persero) - PT. AngkasaPuriKonsursindo, JO. Applied NA NA NA20 PT. WaskitaKarya (Persero) - PT. DayaMuliaTurangga, JO. NA NA NA Applied21 PT. WijayaKarya – PT. LubukMinturunKaryaPersada, JO. NA Applied Applied Applied22 PT. Yasa Patria Perkasa NA NA Applied NA23 PT. AngkasaTeknik Raya NA Applied Applied NA24 PT. BangunCipta - Barettamuda KSO. NA NA Applied NA25 PT. BumiRejo Applied NA NA Applied26 PT. CiptaKarya Prima Mandiri NA Applied Applied NA27 PT. SumberBatu NA Applied NA NA28 Synohidro Co. Ltd. NA Applied Applied NA29 PT. TelagaMegabuana - PT. Mawatindo Road Construction, JO NA NA Applied NA

No. Of applicants submitted the document 13 13 18 12

Note : NA = Not Applied for Prequalification.



All three (3) Procurement Teams or Pokja evaluated all qualification documentssubmitted by those Applicants. Submission of the Application Evaluation Report (AER)to the Bank was on 9 May 2012 for two packages (Package No.1 and No.4) and on 20June 2012 for other two packages (Package No.2 and No.3). The Bank still reviewsthe AERs and requested the Pokja to submit supporting documents. The latestrequest from the Bank was for company statutes information of the Government’sEntity participated in the prequalification. DGH sent the required documents to theBank on last 15 January 2013.

DGH has also completed the draft of consolidated multiple contract ICB StandardBidding Document for four (4) packages under AWP-1. The draft had been submittedto the Bank on 8 March 2012. The Bank’s comments had been issued on 12 March2012. The draft of consolidated SBD was revised by DGH accommodating the Bank’scomments and submitted to the Banks on 27 June 2012. Second revision of the draftconsolidated SBD, as requested by the Bank regarding synchronization betweendrawings and Bill of Quantities by letter dated 1 August 2012, was then finallyconcurred by the Bank on 31 October 2012.

The WINRIP Procurement Plan is shown in Appendix E.

4.3 Civil Works ImplementationUntil the end of February 2013, there was no subproject contracted.

4.4 Civil Works ProgressNo civil works progress can be reported since there was no subproject contracted untilthe end of February 2013.

4.5 Quality AssuranceThe DSC will be responsible for quality assurance of materials and workmanship,certifying whether or not contractors have achieved the required results, as well asdocumentation and reporting based on the financial management plan. They willprepare a Quality Assurance system covering all subprojects, and continuouslymonitor the effectiveness of their supervision procedures.

A Quality Assurance Engineer of CTC will guide DSC preparing quality assurancesystem including standard operation procedures for all work items under the contractbased on contract specification. He is also responsible to conduct regular monitoringon the quality assurance for all civil works implementation. The Quality AssuranceEngineer of the CTC will be in charged soonest.

4.6 Environmental and Social Considerations

4.6.1 Current Overall SituationA project category is assigned to each package as either Category A, B or Cdepending on the likely degree of influence on environmental issues with abrief explanation as follows.

Category A project is one which will have a significant negative impact on theenvironment and may have an influence on areas outside the actual project



area. A project classified as such requires an AMDAL (ANDAL, RKL/RPL)study.

Category B project is one which affects the people or the environment to someextent but with a smaller impact than a Category A. The required environmentalanalysis is a UKL/UPL study only.

Category C project has minimal effect on the people or environment and anenvironmental analysis is not required. Standard operational procedures (SOP)are used to handle any minor problem which may arise.

Details of packages that require environmental and social safeguards are given inAppendix D.

The following table provides a summary of the required documents of 21 packagesunder the WINRIP.

WorksProgram

No ofPackag

es

Investigations Approved by RemarksNos Documents BLH World Bank

AWP-1 4 8SPPL (4)Full LARAP (4)

4(SPPL)

4(Full LARAP)

NOLs have been issuedby WB, except for SPPL.

AWP-2 8 17

Simple LARAP (1)Full LARAP (8)AMDAL Study (4)UKL&UPL (4)

4(UKL&UPL)

0(Full LARAP)

1 (one) AMDAL Study forthree packages of AWP-2and AWP-3 (PackageNos. 7, 12 and 14).1 (one) AMDAL Study fortwo packages of AWP-2and AWP-3 (PackagesNo.11 & 16).

AWP-3 9 14Full LARAP (8)AMDAL Study (1)UKL/UPL (5)

5(UKL&UPL)

0(Full LARAP)

Total 21 39 13 4

4.6.2 Monitoring of Environmental Aspects During ConstructionCTC will circulate of environmental monitoring forms to DSC. This set of formsfocused on environmental and social impacts, and amounted to 7 pages. Theseforms were intended to be used every month by the DSC EnvironmentalSpecialist.

CTC’s environmental staff will actively advise to DSC on environmentalmonitoring, but have not directly carried out monitoring, despite the CTC TORrequirement to “to implement the Environmental and Social Assessment andManagement Plan for WINRIP”, which involves monitoring of environmentalplans and studies.

After finalizing the Standard Environmental Clauses (SEC), CTC assisted SubditEnvironmental Affairs to produce monitoring forms covering all aspects of thetechnical specifications, and introduced them to participants of environmentaltraining including P2JN, Project Manager, DSC, Contractors, Pokja etc. There are69 pages of forms, covering all aspects of construction.



4.6.3 Design Integration, Road Safety aspects and Monitoring of EnvironmentalStudiesTask 5.8.0 of CTC-2 TOR (Implement the Environmental Sosial Assessment andManagement Plan/ESAMP) and Para 10.9 of the PMM requires ensuring thatenvironmental management aspects of contracts have been implemented inaccordance with AMDAL, UKL&UPL, SPPL studies and Environmental issues willintegrated to design, Prepare environmental mitigation on construction stage forcontractor (Contractor Program for Executing Environmental Managemen PlanCPEMP/RKPPL). Therefore CTC will propose to visit the site of projects subject tothe studies or issues, and ensure that the plans are being implemented. Aschedule for these visits is still in discussion with the PMU.

4.7 Anti Corruption Issues

4.7.1 Anti‐Corruption Action Plan (ACAP)ACAP for WINRIP was developed from the previous SRIP experiences.Basically, it has the same main components of involving the CommunityRepresentative Observers (CRO) in the bid opening and Third PartyMonitoring (TPM) during the construction supervision although modification wasmade on the selection process of the CROs for SRIP. Within this plan there arefour main pillars as indicated separately below

a) Community Representative Observers (CRO)b) Publication/ Disclosurec) Complaints Handling System (CHS)d) Third Party Monitoring (TPM)

4.7.2 Community Representative Observers (CRO)

The Community Representative Observers, required to observe the actual bid opening,were appointed for WP-1 group. All of the CROs were university staff, selected inaccordance with the World Bank suggestion to request assistance from localuniversities.

CRO is the independent observer who is not related directly or indirectly to theContractors, Consultants, and Suppliers or not be part of the WINRIP’smanagement, and not a member of any political party.

CROs selection procedures:

a. Review the criteria and qualifications of candidates for the CRO.b. Director of Planning, DGH/ as Chairman of the Project Management Unit,

delegated of the authority to the selection of the CRO to the Head of NationalRoads Implementation Agency (BBPJN) / Head of Procurement Services Unit(Unit LayananPengadaan - ULP), hereinafter referred to as Head of Balai.

c. Head of Balai invited CRO candidates from the local universities or colleges.d. Selection of CRO facilitated by Balai (BBPJN) / Procurement Services Unit

(Unit LayananPengadaan - ULP).e. Elected CRO and substituted CRO must follow the one day training held by

the PMU / CTC WINRIP.



f. Head of Balai reported the result of CRO selection by attaching the Minutes ofElection Meeting and send an approval application letter of the CRO toDirector of Planning DGH as the Chairman of PMU.

g. Based on the report and a written request from the Head of Balai above, theDirector of Planning DGH as the Chairman of PMU signed a Letter ofAgreement and the Decree of the Establishment of CROs.

The duties and obligations of CRO are:

a. CRO must be present in any procurement activity (Pre-Bid Meeting + SiteVisit, Bids Submission and Opening of Bids, and Announcement of BidsWinner) by invitation of the Procurement Committee, and are required to signthe attendance list

b. If the elected CRO unable to attend on procurement activities, thenSubstituted CRO appointed have to attend these activities.

c. In discharging the Substituted CRO have the same responsibilities as electedCRO.

d. The CRO / Substituted CRO, after attending the Procurement activities,required to make a report of his/her activities and submit them to the PMU andCC to the related Head of Balai.

CRO as the representative of the community is to be independent observers and inperforming their duties voluntarily and not demanding benefits of their works.

In the performance of its duties, the CROs receive transportation cost from theirhome / office to the location of procurement meeting, and also he / she alsoreceives per diem or Out Station Allowance (OSA) and hotel accommodation ifnecessary to stay. CROs also got additional charged for their reporting costs. Thefinancing standards adjusted to the General Cost Standard (StandarBiayaUmum)issued by the Ministry of Finance.

The CRO’s financing charged to the Contract for Consulting Services for TechnicalAssistance for Core Team Consultants (CTC) No: 06-20/CTC/TA/LN/8043/1112,dated 5 November 2012.

4.7.3 Publication/Disclosure

The second task under ACAP is publication of related ACAP documents for publicdisclosure with easy access to the general public and this is mainly manifest in theACAP segment of the WINRIP website. This ACAP section has been beingdesigned to attain the best possible transparency of the project.

Ministry of Public Work (MPW) will provide necessary information in the ProjectImplementation Plan (PIP), Project Management manual (PMM) on its website, andin the bidding documents, such as contact point for complaint (mail and e-mailaddress, phone, fax, text message). The contact will also include the Bank’s Fraudand Corruption Hotline. MPW will hold Annual Accountability Meetings to enhanceaccountability and project information sharing with civil society. The PMM willprovide guidelines on disclosure of information related to the project. MPW officialwebsite will display critical information on WINRIP to enhance both internal and



external monitoring of the project:

Work Plan and Procurement Plan. Quarterly newsletter containing information on the list of contracts,

implementation progress, projects related activities, number, types andstatus of complaints in each location. The newsletter will also be madeavailable to civil society in hard copy and through electronic mailingsystem.

Mid-Term Review Report, promptly after completion of the mid-term reviewimplementation support is carried out in accordance with the loanagreement;

All final audit reports (financial or otherwise, including qualified auditreports) prepared in accordance with the loan agreement and all formalresponses of the government in relation to such reports. The publicationshould be done within one month after the report is accepted as final.

Contracts awarded with information on general scope of work (withlocation), value, and summary information of the awarded firms/contractors. The practice in other projects demonstrates that disclosure ofcontracts awarded will help in reducing fraudulent practices

Ministry of Public Works (PU) maintains a website: http://www.pu.go.id/, with a linkto 'eproc.pu.go.id' for information on semi e-procurement or e-procurement. PMUWINRIP supported by CTC will develop his own website: http://www.winrip-ibrd.com, and with it all the information and data about WINRIP be inputted oruploaded on this site.

In the application of one of the components of ACAP, the public disclosure andtransparency, it is necessary to spread information and increase the capacity of allstakeholders involved in the implementation of this WINRIP project, through avariety of relevant training. The trainings have been expressed in the ToR of CTCWINRIP and described in the Project Implementation Plan (PIP).

One of the major risks to effective project implementation and management derivesfrom the likelihood that project management staff does not have adequate training inor experience of the management of large-scale projects.

Procedures to mitigate these risks include the need to conduct comprehensivetraining of staff in all participating entities involved with the procurement, financialmanagement and supervision of the project.

In response to this need, an Annual Training Program has been prepared, whichidentifies the major training requirements to be addressed. This program builds onprevious training programs prepared and implemented by DGH to strengthenmanagement staff and support the implementation of loan programs like WINRIP.

Activity of training will be carried out and supported in CTC contract, including thebudget which use provisional sum budgets

Internal training of central and regional government staff will be required to supportand strengthening administration and management of the project trhroughout its



implementation. This will help ensure that procedures for procurement, projectimplementation and monitoring are well understood, to explain the safeguard aspectof the project including the Anti-Corruption Action Plan (ACAP) and theEnvironmental and Social safeguards (ESS), and to reinforce technical guidelinesas required.

Training will be provided an extension of normal DGH training program as outlinedin table below:

No Training Topic Purpose Target Agencies/Units

EstimatedTrainees/

Year

1 Procurement Training(Including Provision of ACAP)

Special Training in procurementfor members of ProcurementCommittees Detailed provision of ACAP

ProcurementCommittees atProvincial Level

30

2 Training In ProjectManagement

Required civil service training Prospective staff forSatkrer (Work Units)

20

3 Refresher Training in ProjectManagement

Feedback to Projectmanagement staff from widerexperience

Satkrer (Work Units) inProvinces

60

4 Application of PMM(including other provisions ofACAP)

Familiarization with ProjectManagement requirements Awareness of particular

requirements of ACAP

Senior Staff ofProvincial Agencies Administrative Staff Technical Staff

60

5 Financial ManagementReporting Training (IFR)follows on from PMMTraining

Procedures for monthly datacollection, consolidation andreporting for procurement,Disbursment; Physical Progress

Staff of Satkers Staff of Provincial

Financial Agencies Technical Staff

30

6 Environmental MonitoringWorkshops

Review of Results ofEnvironmental Special Clauses(ESCs) to be provided by DSC

Provincial WorksAgencies Supervision

Consultants Contractors

30

7 Training of Treasurers(Bravate A Cource)

Basic civil service training frofinancial officers

Project Units (Satker) inProvinces

20

Total Trainees Estimated 250

WINRIP project implementation is planned for 3 (three) years (2013 -2015), thenumber of trainees is 3 x 250 = 750. It is also possible on the way of time, type orduration of training may change tailored to the needs.

The Training Program summarized and described below:

1. Procurement Training: For the Procurement Working Group Committees(POKJA Pengadadaan) of each entity.

To make sure that members of Procurements Committees in eachparticipating entity are fully familiar with requirements of Perpres 54/2010 andPerpres 70/2012 and World Bank Procurement Guidelines, plus provisions ofPMM regarding procurement (including the Anti-Corruption Action Plan,ACAP).



The intention is to provide in-depth training once a year, before the maintendering activity, and timed to ensure that this is not delayed.

2. Training in Project Management: Annual course for prospective key staff.

Purpose of Training is to train the candidates for future appointments as keyproject staff in all aspects of Project Management.

Prospective key staffs (Heads of Work Units, Commitment Officers andTreasury), who were do not yet have a certificate in project management. Thecandidates will be selected from officials of the public works agencies(National/Provinces) in the 3 / 4 provinces with WINRIP Subprojects

3. Refresher Training in Project Management: Annual refresher course for keystaff of project units.

Training purpose is to give staff currently occupying key position in Work Unitsa brief updating in latest developments in project management.

Training target is Key staff: Heads of Work Units, Commitment Officers andTreasurers.

4. Project Management Manual (PMM) Training: Initial training / annualrefresher training in use of PMM.

To introduce provisions in the PMM to all the elements that are responsible forthe implementation of WINRIP, in order to carry out their duties in accordancewith the need to properly and fully observed during project implementationWINRIP.

All groups participating in project implementation should be included in theaudience addressed by this component

5. Training in Reporting for FMR: Initial training / subsequent refresher trainingin the details of monthly financial and other reporting requirements for FMRand other financial management aspects of the project.

The purpose is to provide staff at project level with training in the preparationand submission of monthly reports on disbursements, procurement activitiesand project progress.

The recipients of this training will include but not limited Staff of the units involved in recording and reporting project performance

information of each project (2 persons per project).

The Chief Financial Officer (KepalaBagianKeuangan) in each Province (2per entity).

6. Environmental Workshop: Annual workshops to disseminate environmentalmanagement and monitoring procedures to contractors, consultants and keyproject staff.

The training is intended to provide staff and consultants with information onthe Environmental Special Clauses in works contracts and to enhance their



awareness of their responsibilities both under the project and in the widercontext of all works implementation.

7. Training in Treasury (Brevet A): Annual training for financial staff of projectunits.

To provide staff currently occupying key financial positions in Work Units withfull understanding of financial record keeping and compliance with Ministry ofFinance and Treasury standards and procedures.

The training target is the key financial staffs (Treasurers, SPM IssuingOfficers, and Accountants).

4.7.4 Complaints Handling Mechanism (CHS)

The ACAP as adopted by the Ministry of Public Works for WINRIP states on thesubject of “Complaints Handling System”. The Community Development Specialistand the Management Information Specialist will play a crucial role in the set-up ofthe Complaints Handling System (CHS) within PMU, in cooperation with the PMUofficer(s) in charge of the Complaints Handling Unit (CHU).

CHS essentially has four main components as follows:

Data Entry.

All complaints were expected to be submitted through the WINRIPwebsite but in fact, to date, most complaints have been received by letter,either directly or indirectly, although a few were sent by fax or email.However, to attain the best possible transparency of the project,complaints submitted manually through letter, facsimile, telephone,e‐mail or visit to the Public Works regional offices will be entered in theWINRIP website by the CHS team of CTC. The possibility of using the‘short message service’ (SMS) from a cell phone for complaints wasconsidered and it was decided that all SMS messages, although nottreated as formal complaints, will be recorded as additional information.

Complaint Registration.

Every submitted complaint is registered and stored into the CHSdatabase, categorized, and sent to the correlated expert for futureconsultation in order to formulate a response.

Complaint Assessment.

The CHS Team assesses the urgency and complexity of allcomplaints. Simple complaints are followed by the formulation of aresponse for PMU’s approval before uploading the formal responseinto the WINRIP website. Complex complaints are followed by athorough investigation.

Field Investigation and Analysis.

In the case of an investigation being required, the CHS team will makefield visits and take necessary action such as discussion with relatedinstitutions (Satker, Dinas, Supervision Consultant, etc); invite the



complainer; interview the contractor; etc. Findings will be used foranalysis to formulate a conclusion, solution, next action and any furtherdecision.

Problem Solving and taking the Decision.

Complaints that have been investigated have to be studied, analyzed,discussed with various stakeholders, evaluated the problems and solvedthe problems/look for the solutions, and made the decisions and imposedthe sanctions if necessary.

All the decisions that have been taken are reported to the PMU andsubmitted to complainant and to all related parties. Furthermore PMUconvey the decision and / or sanctions to the Directorate General ofHighways - Ministry of Public Works and to the World Bank.

4.7.5 Third Party Monitoring (TPM)

All WINRIP packages are designed to have external parties involved inconducting an independent assessment of the project throughoutconstruction. Project information is accessible through the WINRIP website (underconstruction), project information booth which is normally maintained in thePPK/Satker/Dinas office or, project announcement (billboard) at each site.ACAP requires a third party, from outside the project, to independently monitor theprogress of construction work of each link and these personnel are provided byuniversities nearby each package.

It was decided that the best method of recruitment for TPM was through theuniversities closest to each package and PMU mailed invitations asking them toexpress their interest in forming independent monitoring teams of Third PartyMonitors. This concept is based on the fact that Universities/Technical Facultieshave the engineers available for recruitment and Universities could use thisopportunity to be involved in public service. It is hoped that this concept will bemore effective and more efficient in getting legitimate, competent, independentThird Party Monitoring (TPM).

The duties of a TPM included:

a) Report to the PPK for his intended package and obtain copies of alldrawings and contract documentation.

b) Make at least three (3) separate visits to site, with each visit up to four(4) days long, and ascertain that the works are being carried out incompliance with the drawings and documentation.

c) Prepare and submit a report for the PMU following each visit with theirlast report post PHO.

4.8 Road Safety Audit

As stipulated in the TOR, the CTC shall conduct independent Road Safety Audits(RSA) for all sub-projects. This task is under responsibility of the Senior Road SafetyAudit Engineer. The RSA for AWP-1 shall be conducted one time during construction.



The RSA for AWP-2 and AWP-3 shall be conducted each one time during design andeach one time during construction, and make sure that some initial RSA action haveto be incorporated in the design for AWP-2 and 3. The purpose of the RSA is toidentify the road safety weaknesses in design during the design and actualconstruction and make recommendations for realistic improvements which can behandled within the scope of the construction works of the project. The CTC shallcompile all the road safety recommendations in the Road Safety Audit Reports whichshall be part of the technical reports. The RSA report has to be disseminating inparticular to the audited packages.



5 FINANCIAL & MANAGEMENT INFORMATIONSYSTEMS

5.1 Draw‐Downs and Future Costs

Details of the disbursements already made from the loan are listed in the followingsub‐section.

5.2 Disbursement

The total disbursement from the loan to the end of February 2013 was USD800,000.00 equivalent to approximately 0.32% of the loan funds.

The total expenditure to date measured in the term of the World Bank commitment,not including the Special Account advance, is shown in Appendix C.The followingtable summarizes the individual disbursements as calculated by CTC but retainingthe total disbursement from Client Connection at the end of February 2013.

Category Description LoanAmount US$

TotalsDisbursed to

End Feb. 2012in US$

%Disbursed

1

Part 1 Bettermentand CapacityExpansion of

National Roads.

220,400,000.00 0 0

2Part 2

ImplementationSupport

16,000,000.00 674,177.03 4.21

3

Part 3Road SectorInstitutional

Development

1,000,000.00 0 0

4

Part 4Contingency forDisaster Risk

Response

0 0 0

Unallocated 12,600,000.00 0 0

LN 8043 DA-A 125,822.97 0

Original LoanAmount 250,000,000.00 800,000.00 0.32



5.3 Management Information System

5.3.1General OverviewThe Management Information System tasks will include the followings:

1) Information Systema. Develop and manage a database system to store soft copy documents

into a file storage server.b. Establish a Document Management System (DMS) to provide:

Letter Database System, used to record all information of incoming andoutgoing letter.

Document Library System, used to record all information of hard copydocuments then store it into libraryshelves.

c. Create and maintain a WINRIP official website.d. Develop and update a Geographic Information System (GIS) of spatial

and roads information that overlay into Google Maps.e. Develop and manage a Financial Management Information System

(FMIS), the web based application to monitoring financial progress.f. Develop and manage a Progress Monitoring System (PMS), the web

based application to monitoring physical progress.g. Provide a Complaint Handling System (CHS), used and support the

ACAP activities to accommodate complaints from the public via short-massage-service gateway, email and website.

2) Data Collection and Document Uploada. Collecting data and updating list of data catalog every month.b. Uploading documents into afilestorageserver.

3) Technical and Computer Troubleshootinga. Setting up and manage cablenetwork of local area network and internet

connection.b. Setting up and manage hardware problem of the computer, printer,

copier and phone.c. Software installation and cleaning up of computer virus.

5.3.2Database

A typical work flow in management of incoming and outgoing data will be dividedinto 3 types of data handling as follows:

1. Hardcopy, the documentis storedin a rack.2. Softfiles, saved in theFileStorageServer.3. Data information, inputted in database applications.

For further handling that needs to be made an integrated database managementsystem so that all data can be stored properly. The database system will beprepared to store all of WINRIP project information in a systematic, easilytraceable, maintainable, and manageable format as outlined below with the



following systems:

a. File Storage Server, used to store all files of reports and otherdocuments.

b. Letter Database System, used to record all information of incoming andoutgoing letter.

c. Document Library System, used to record all information of hard copydocuments then store it into libraryshelves.

Following further review the sub‐folder server file system will be providedtoaccommodate the needs of the professional staff as follows:

CODE ROOT 1st FOLDER 2nd FOLDER01 01_Project_Document

01_01 01_01_PIP01_02 01_02_Loan_Agreement01_03 01_03_Loan_Agreement_Extention01_04 01_04_PAD01_05 01_05_PMM01_06 10_06_Aide_Memoire

02 02_General_Contract02_01 02_01_Pre-contract02_02 02_02_Contract02_03 02_03_Mobilization02_04 02_04_Amendment02_05 02_05_Addendum02_06 02_06_MOA

03 03_General_Report03_01 03_01_Inception_Report03_02 03_02_Monthly_Progress_Report03_03 03_03_IFR03_04 03_04_IFR_Q

03_05 03_05_Procurement_Committee_Readiness_Assessment_Report

03_06 03_06_Bid_Evaluation_Procurement_Report03_07 03_07_Draft_Project_Completion_Report03_08 03_08_Project_Completion_Report03_09 03_09_Technical_Report

04_01 04_General_Letter

05 05_General_Documentation05_01 05_01_Meeting05_02 05_02_Workshop05_03 05_03_Training05_04 05_04_Site_Visit

06 06_Office_Manager06_01 06_01_Document06_02 06_02_Operational

07 07_Highway07_01 07_01_General07_02 07_02_Design_Review

07_02_01 Package 1, 2, 3, 407_03 07_03_Auditor

07_03_01 Package 1, 2, 3, 407_04 07_04_Meeting07_05 07_05_Report

08 08_Quality_Assurance08_01 08_01_General08_02 08_02_Meeting08_03 08_03_Report

09 09_Financial09_01 09_01_General



CODE ROOT 1st FOLDER 2nd FOLDER09_02 09_01_Meeting09_03 09_01_Report

10 10_Environmental10_01 10_01_General10_02 10_02_Environmental_Review10_03 10_03_Environmental_Studies10_04 10_04_HIV/AIDS10_05 10_05_Monitoring10_06 10_06_Meeting10_07 10_07_Report

11 11_Social_Impact11_01 11_01_General11_02 11_02_LARAP_Review11_03 11_03_Monitoring11_04 11_04_Meeting11_05 11_05_Report

12 12_Procurement12_01 12_01_General_Procurement_Notice12_02 12_02_Special_Procurement_Notice12_03 12_03_Bidding

12_03_01 CTC12_03_02 DSC12_03_03 Civil Works12_03_04 Capacity Building

12_03_05 DisasterManagement

12_04 12_04_Meeting12_05 12_05_Report

13 13_Data_and_Information13_01 13_01_General13_02 13_02_Source_Code13_03 13_03_Master_Software13_04 13_04_Meeting13_05 13_05_Report

14 14_Community_Development14_01 14_01_General14_02 14_02_ACAP_Review14_03 14_03_WPM14_04 14_04_PP314_05 14_05_Meeting14_06 14_06_Report

15 15_Supporting_Staff15_01 15_01_Tedi_Okta_Pratama15_02 15_02_Banu_Amanda_Zuhri15_03 15_03_Data_Manager15_04 15_04_Bayu_Rendro

Each folder will only be able to be accessed by responsible and nominated staffmembers to prevent any undesirable alteration or addition to the stored material.Each engineer will save every document into its correct folder which will bebacked‐up weekly by the Management Information Specialist on a 1.5 Terabyteexternal hard disk.

5.3.3Project Progress Monitoring SystemA Project Progress Monitoring System will be developed to record all of WINRIPpackage progress activities including financial and physical progress.



5.3.4 Website

The WINRIP-CTC website will contain all of the following items:

a) General WINRIP information including copies of all reports i.e. MonthlyProgress Reports, Social and Environmental Status Reports and the RoadSafety Audit Reports.

b) Project list and Project Progress Status including Procurement Plan and BidWinners, and Copies of all Bid Documents.

c) ACAP and Complaint Handling System including contact points, list ofCommunity Representation Observers, and list of Third Party Monitors.

d) Announcements (current and archived)

e) Newsletter

f) Documents, (including all reports and bidding documents)

g) Gallery and other important information

h) Package Location Map

i) Response from the CHU will be recorded following contract signing.

During February 2013 there were no activities for the WINRIP website due to latemobilization of the Information Management Specialist.



6 PROJECT PERFORMANCE6.1 World Bank and GOI Compliance

6.1.1 World Bank Missions

A World Bank missions visited Indonesia during 4 to 14 February 2013 to reviewthe implementation status of the Western Indonesia National RoadsImprovement Project (WINRIP) and the Strategic Roads Infrastructure Project(SRIP). The draft Aide‐Memoire (AM) discussed and agreed the followingaction plan regarding the WINRIP implementation.

No. Action Plan Responsibility Target Dates

1 Submit LARAP Monitoring Report for Krui – BihaSub-project to the Bank. DGH 31 March 2013

2Submit LARAP Monitoring Reports for Manggopoh– Padang Sawah and Padang Sawah – SimpangEmpat including Air Gadang Bridge Sub-projects tothe Bank.

DGH 31 March 2013

3 The Bank to expedite the clearance of PQevaluation of AWP-1 packages. Bank 28 February 2013

4 Submit the updated Procurement Plan to the Bank. DGH 28 February 20135 Submit updated PMM for FM aspects to the Bank. DGH 31 March 2013

The Mission visited the project sites in West Sumatra (Manggopoh – PadangSawah and Padang Sawah – Simpang Empat) and Lampung (Krui – Biha andRantau Tijang – Kota Agung).

6.1.2 Performance IndicatorsGOI and the World Bank have agreed on a set of Key Performance Indicators(KPIs) to measure the project’s performance in achieving its stated developmentobjectives. These KPIs are provided in the World Bank’s Project AppraisalDocument (PAD), together with baseline data and targets.

The annual targets for KPIs that are indicated in the Project Appraisal Documentare based on the initial Project Implementation Schedule as shown in AppendixH.

The CTC is concentrating on the establishment of precise definitions, calculationmethods and data collection procedures to monitor the KPIs.

6.2 Implementation Support Components

6.2.1 Core Team Consultant (CTC)

The CTC is responsible to provide support to the PMU and DGH in themanagement of the Project, based in Jakarta. The CTC tasks include financial andprogress monitoring and reporting, information management and dissemination,quality assurance and performance review for the Design and SupervisionConsultants (DSC), implementation and monitoring of the anti-corruption actionplan, support for project monitoring and evaluation, and support for implementation



of a training program to support project management and implementation.

The CTC contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November2012 by both DGH and a Joint Venture of PT. PerentjanaDjaja, YongmaEngineering Co.Ltd., and PT. EpadasconPermata Engineering Consultant.

The main CTC activities during February 2013 included:

Continue mobilizing CTC personnel (Senior Highway Engineer, AssistantCommunity Development Officer and supporting staff).

Continue assistance to PMU as and when required. Finalize and submit Monthly Progress Report No.1 for the month of January

2013. Attend the kick off and wrap up meeting for the Bank Implementation Review

Mission. Review and finalized draft Bidding Document for Package No. 05 : Simpang

Rampa – Poriaha (North Sumatra Province). Continue preparing draft LARAP Monitoring Report for Package No.01 Krui –

Biha. Continue preparing draft LARAP Monitoring Report for Package No.02

Padang Sawah – Simpang Empat. Continue preparing draft LARAP Monitoring Report for Package No.03

Manggopoh – Padang Sawah. Continue preparing draft LARAP Monitoring Report for Package No.04 Ipuh –

Bantal. Review and update WINRIP Procurement Plan. Review WINRIP PMM (Project Management Manual) especially Financial

Management aspects.

The following table summarized the CTC personnel field activities during February2013.

Date Position Destination Purpose

4 – 7February 2013

Assistant TeamLeader, EnvironmentalSpecialist and SocioImpact Specialist

West Sumatraand Lampung

The Bank ImplementationReview Mission site visits.

21 – 25February 2013

EnvironmentalSpecialist and SocioImpact Specialist

West Sumatra

LARAP monitoring for PackageNo. 02 and 03 (Padang Sawah– Simpang Empat andManggopoh – Padang Sawah)and survey for traditionalmarkets along the project links.

6.2.2 Design and Supervision Consultant (DSC)

The Design and Supervision Consultant (DSC) will be responsible for design ofWP 2 and WP 3 civil works and supervision of all civil works. They will have therole of ‘Engineer’ under a FIDIC-type contract. The tasks include the preparationand maintenance of a quality assurance plan, validation and updating of designs,



supervision of all civil works, environmental and social monitoring andmanagement, and support for financial and progress monitoring and reporting.

The DSC will also be responsible for quality assurance of materials andworkmanship, certifying whether or not contractors have achieved the requiredresults, as well as documentation and reporting based on the financialmanagement plan. They will prepare a Quality Assurance system covering allsubprojects, and continuously monitor the effectiveness of their supervisionprocedures. The team will be contracted and managed by DGH through theBinaMarga Regional Office (BalaiBPJN II), and will be based in Padang, WestSumatra.

DSC recruitment process is still ongoing. Technical Evaluation Report wascompleted by the Procurement Team in Balai II Padang, West Sumatra. Thereport has been submitted to the Bank on 20 December 2012. The Bank issuedthe No Objection Letter (NOL) for the report on 21 February 2013. TheProcurement Team will invite all qualified consultant firms for official opening oftheir financial proposal and determine the winner candidate based on their finalscore.

6.2.3 Road Sector Institutional DevelopmentThis component consists of technical assistance for capacity building for the newenvironment/risk mitigation and road safety unit to enhance its capacity fordisaster risk assessment and planning, risk mapping of land-slides, coastalerosion, earthquake and floods, analysis of alternative road designs for roadsegments passing through critical environmental assets and vulnerable areas.

It is planned so far that there will be three (3) consultants services for:

Capacity Building of Disaster Risks Reduction Capacity Building for Environmental Management Capacity Building for Road Safety

Draft of the respective Terms of Reference is still finalized by the Sub-Directorateof Environment and Road Safety outlining the proposed scope activities for thecomponent.

The procurement for consultants under this component has not yet been started.Preparation for the procurement would be coordinated by the PMU, the DGHProcurement Team and the CTC.

6.3 Training

The Annual Training Program to support WINRIP will include intensive courses andrefresher training and workshops, highlighting new and poorly-understood aspects ofthe procedures and safeguards. It includes a limited range of technical topics, otherthan environmental management (see Table 4.7.1 WINRIP Training Program).

There is a possibility of this training program has changed with the real needs of theproject, such as training in Project Management is a certified training for aspiring



Project Manager (PPK / Head of Unit) with a duration of about one month, it may notbe too relevant to the implementation of this project.

In a coordination meeting on February 13, 2013, which was followed by the Chairmanand Vice Chairman and members of the PMU WINRIP, the World Bank, Directorateof Planning and Directorate of Implementation Regional I, Procurement Committee(Pokja Pengadaan Lampung, Bengkulu and West Sumatra), BBPJN II and III,Satker/PPK of National Road Implementation from BBPJN II and III, and CTCWINRIP, noted that one of the delays Factor is related to the quality of theProcurement Committee.

Therefore in order to speed up the procurement process and reduce delays, thereshould be efforts to increase the competences and the equation of knowledge andskills in Tender Document control, based on World Bank guidelines, including thepreparation of Owner Estimate (OE) for members of the Procurement Committee(POKJA) and the related Working Unit.

There was proposed to conduct of a Workshop on Bidding Documents Evaluation forto increase the competences of the members of the Procurement Committee for theunderstanding and applying of the Standard Bidding Document (SBD), as well as BidEvaluation Report (BER).

This workshop was not listed in WINRIP training program, but due to an urgent need,it needs to be implemented.

The Community Development Officer, as requested by Director of Planning andcoordinated by Assistant Team Leader of the CTC, should prepare and arrange thisworkshop, including providing the materials and speakers or presenters/facilitator,looking for the venue, organizing and coordinating the workshop implementation.

The Workshop on Bidding Documents Evaluation was being delivered from 28February to 1 March 2013, in Swiss-belhotel, Jalan Kemang Raya No. 7 JakartaSelatan, Tlp: 021-7198000, Fax: 021-719088, attended by 33 participants fromProcurement Committee (Pokja Pelelangan) from Provinces, Satker/PPKPelaksanaan Jalan Nasional, on AWP-1 of WINRIP, BPJN II & III , and PMU WINRIP.

Target Group of the workshop was Procurement Committee (Pokja Pelelangan) fromfour provinces, Project Manager (Satker/PPK) National Roads Implementation fromfour packages Annual Works Program (AWP-1), Official /staff of Balai (BBPJN IIPadang & BBPJN III Palembang), and PMU WINRIP.



Number of trainees candidate were invited 46, who attended in workshop was 33 asfollowing listed:

No. Element of workshop participants Invited Presence ofParticipants

1 Procurement Team (Pokja) West Sumatra 7 4

2 Procurement Team (Pokja) Lampung 7 6

3 Procurement Team (Pokja) Bengkulu 7 3

4 Procurement Team (Pokja) North Sumatra 2 4

5 Satuan Kerja / PPK : Manggopoh – Padang Sawah 3 2

6 Satuan Kerja / PPK : Padang Sawah – Simpang Empat 3 2

7 Satuan Kerja / PPK : Krui – Biha 3 3

8 Satuan Kerja / PPK : Ipuh – Bantal 3 1

9 Balai II Padang 2 1

10 Balai III Palembang 2 1

11 PMU and Satker PAP2PHLN 7 6

Total 46 33

72 %

Some prospective participants who were invited could not attend because of avarious other activities.

Head of Balai (BBPJN) I, II, and III were presented only in the opening ceremonywhich was opened by the Director of Planning together with the Director ofImplementation Region I.

The workshop matters which were discussed in this workshop, in summary are asdescribe below, and in detail is shown in Appendix F1. The Key Speakers are listedin Appendix F2.

Subject Matters of Workshop:1. Standard Bidding Documents (SBD):2. Bid Requirements and Regulations:3. Bid Evaluation Report (BER).4. Owner Estimate.

6.4 Anti‐Corruption Issues

6.4.1 Anti Corruption Action Plan (ACAP)The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance asrequired with the establishment of anti-corruption measures necessary to supportthe project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan (ACAP) agreed between the World Bank and the DGH.

The following tasks particularly need to establish procedures to be undertaken:



Selection of Community Representative Observers (CROs) of civil societygroups to attend the procurements process on key procurement stepsincluding pre-bid meeting and site visit, bids submission and bids opening,and the announcement of the bid winner. These CROs will be invited fromlocal universities or other selected independent institutions, and will sign theattendance list for the procurement/selection process.

Establishment of a Third Party Monitoring (TPM) mechanism, whereby themedia and civil society groups can become involved in monitoring theprogress of the project. This mechanism will include regular sharing ofinformation with the media.

Establishment and Management of a Complaints Handling Mechanism(CHM), which includes maintaining project complaint log and filing to monitorstatus of follow-up of each complaint. This mechanism will include provisionfor follow up investigations of substantial complaints by the InspectorateGeneral of Ministry of Public Works or third party audit to ensureindependence and reliability of the system. The CTC assignment concernsthe monitoring of the aspects of Anti-Corruption Action Plan (ACAP)implementation and where required act pro-active in resolving issues whensuch a matter arises. The Community Development specialist has a majorrole in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit (CHU) for the ACAP relatedincidents

Enhanced Disclosure Provisions and Transparency, Ministry of Public Work(MPW) will provide necessary information in the Project Implementation Plan(PIP), Project Management manual (PMM) on their website, and in thebidding documents, such as contact point for complaint (mail and e-mailaddress, phone, fax, text message). The contact will also include the Bank’sFraud and Corruption Hotline. MPW will hold Annual Accountability Meetingsto enhance accountability and project information sharing with civil society.The PMM will provide guidelines on disclosure of information related to theproject. MPW official website will display critical information on WINRIP toenhance both internal and external monitoring of the project

6.4.2 Community Representative Observers (CRO)

The activities of the Community Development Officer during February 2013 inpreparation of selection of the Community Representative Observers (CROs)mainly for 2 (two) Packages of Annual Works Program (AWP-1) WINRIP in regionof National Roads Implementation Agency (BBPJN) III Palembang, that arePackage: 01. Krui – Biha, Lampung Province and Package: 04. Ipuh – Bantal,Bengkulu Province, and 2 (two) Packages in region of BBPJN II Padang, that arePackage: 02. Padang Sawah – Simpang Empat, and Package: 03. Manggopoh -Padang Sawah, (West Sumatera Province)

Activities progress until the end of February 2013, were:

Preparation of Term of Reference (TOR) of the CRO's Selection (95 %).



Provide Standard Format of the CRO's Reports on monitoring of theProcurement process (95 %).

Preparation of Guidelines/Manual for Selection of CROs and theAttachments (95%)

Provision of Training Materials for the selected the CROs, including GeneralExplanations about WINRIP (Slide Presentation/ Power-point), 80%.

The Progress of Community Representative Observers (CROs) activities onFebruary 2013, as shown in table below:

NoSubject of Activities Status/condition

1. Conducted Workshop of Procurement Document Evaluationfor POKJA, Satker/PPK, Balai BBPJN and PMU.

February 28, 2013– March 01, 2013

2. Provided of Term of Reference (TOR) of the CRO's Selectionand Guidelines for CRO’s Selection

95 %

3 Preparation of Guidelines/Manual for Selection of CROs andthe Attachments

95 %

4. Provided the Materials (Slide Presentation/Power-point) ofGeneral Explanations about WINRIP and the CRO’s selectionand

95 %

5. Provided Training Materials for CROs. 80 %

The Activities Progress from January 2013, as shown in Appendix F3.The Works Plan for the required steps after February 2013 is shown in AppendixF4.

6.4.3 Third Party Monitoring (TPM)Selection of TPMs will be done by invite the Universities/Colleges who interestedto participate in Third Party Monitoring. The TPMs for the first four AWP-1packages are now being preparing, and will elected before signing theconstruction contracts.

Some steps of the selection of TPM activities have been done until the end ofFebruary 2013, and the activities will be done for the future are as follow:

Preparation the initial draft of TOR of selection the TPM is currently running. Providing TPM selection guidelines has started in the end of February 2013. Providing the Training Materials for the TPM is ongoing preparing outlines. Sending the official letter from the Director of Planning as Chairman of PMU

to Head of BBPJN II & III, about the Selection of TPM + TOR and GuidelinesDocument

Help the PMU on formulating the TPM Evaluation Team. Socialization of the TPM selection for AWP-1 packages. Implementation of selection of the TPM for AWP-1 packages by TPM

Evaluation Team Delivery of the Training for elected TPM.



Approval process of elected TPM Signing of TPM contracts and mobilization of TPM.

Until the end of February 2013, the Third Party Monitoring (TPM) has not yetbeen started.

The Works Plan for the Third Party Monitoring (TPM) is shown in Appendix F5.

6.4.4 Complaint Handling System (CHS)

The implementation of these activities will collaborate with MIS Specialisttodevelop the system to the WINRIP website. The web is being developing by MISSpecialist. These activities will be done about the end of the year 2013 until thebeginning of year 2014.

Establishment of Management of a Complaints Handling Mechanism System(CHS) which includes several components that needs to be prepared inconnection with the management of CHS as follows:

Formation of the Complaints Handling Unit (CHU). Preparation of Complaints Register and the complaints address. Preparation of Complaint Handling Procedure. The completion of the Initial investigation of a complaint Procedure, and the

procedure for the investigation of Complaints, as well as the conclusion ofinvestigation.

The establishment of the Complaint Handling Commission (ExecutingAgency).

Preparation of the device for Executing Agency. The development of a code of conduct and actions for Implementing

Institutions/ Implementing Agency (Bidders, Suppliers, contractors andConsultants).

Support the PMU in the Management and Monitoring of the implementationpolicy in handling public complaints

In the implementation of Complaint Handling System (CHS) essentially there arefour main components as follows:

Data Entry. Complaint Registration. Complaint Assessment. Field Investigation and Analysis. Problem Solving and taking the Decision

There was no activity for management of CHS until the end of February 2013.

6.5 Road Safety AuditThe Senior Road Safety Audit Engineer has not yet been mobilized. The activity forproject road safety audit will be reported soon after his mobilization.



6.6. Environmental and Social Impact Issues

6.6.1. LARAP Study Report for Package No.01 : Krui – BihaThe report was concurred by the World Bank on 4 January 2013. The draftMonitoring LARAP Report was being prepared the CTC.

6.6.2. LARAP Study Report for Package No.02 : Padang Sawah – SimpangEmpatThe report was concurred by the World Bank on 13 January 2013. The draftMonitoring LARAP Report was being prepared the CTC. On 5-7 February 2013,Environmental Specialist and Social Impact Specialist of the CTC accompaniedthe Bank’s Social Expert and Environmental Specialist visiting the site to: (i) checkcompensation payment for the Project Affected People (PAP), (ii) check theLARAP implementation, and (iii) identify 3 (three) traditional markets developed bythe Local Government along Package No.02 and 03. The Mission found that theLocal Government has paid the compensation to the PAPs, but there are still 36PAPs (for Package No.02 and 03) remained on process of payment. The localGovernment will manage the three traditional markets along link of Package No.02and 03. Another site visit to subproject Padang Sawah – Simpang Empat in WestSumatra Province was conducted by Environmental Specialist and Social ImpactSpecialist on 21-25 February 2013 continuing the previous site to: (i) identifyamount of squaters/PKL within the Right Of Way, (ii) conduct interviews withsquaters/PKL, and (iii) discuss with the Local Government, Land Commitee (PPT),Land Agency (BPN) and Satker PJN for necessary actions following the Bank’srequest. It was concluded that the Local Government will resettle all squaters/PKLto another proper place which is located nearby the existing location.

6.6.3. LARAP Study Report for Package No.03 : Manggopoh – Padang SawahThe report was concurred by the World Bank on 4 January 2013. The draftMonitoring LARAP Report was being prepared the CTC. As mentioned above, on5-7 February 2013, Environmental Specialist and Social Impact Specialist of theCTC accompanied the Bank’s Social Expert and Environmental Specialist visitingthe site. Another site visit to subproject Manggopoh Padang Sawah in WestSumatra Province was conducted by Environmental Specialist and Social ImpactSpecialist on 21-25 February 2013 continuing the previous site to: (i) identifyamount of squaters/PKL within the Right Of Way, (ii) conduct interviews withsquaters/PKL, and (iii) discuss with the Local Government, Land Commitee (PPT),Land Agency (BPN) and Satker PJN for necessary actions following the Bank’srequest. It was concluded that the Local Government will resettle all squaters/PKLto another proper place which is located nearby the existing location.

6.6.4. LARAP Study Report for Package No.04 : Ipuh – BantalThe report was concurred by the World Bank on 10 December 2012. TheMonitoring LARAP Report was being prepared by the CTC. A site visit toSubproject Ipuh – Bantal in Bengkulu Province is planned to be conducted byEnvironmental Specialist on next March 2013 to check the status of land to beacquired, to estimate of land area which is affected by the project and to identify



the type of land asset affected by project, to carry out interview with PAPs, to getinformation related land acquisition process and to check the current status of theAppraisal Team readiness for payment of the land acquisition.

6.7 Management Information SystemsThe Information Management Specialist has not yet been mobilized. The activity formanagement information system will be reported soon after his mobilization.

6.8 Quality Assurance

The Quality Assurance Engineer has not yet been mobilized. The activity for projectquality assurance will be reported soon after his mobilization.

6.9 Project Risks and Mitigation Measures

6.9.1 Risks Related to DelaysSince the detailed engineering design (DED) is under responsibility of the Designand Supervision Consultant (DSC), delay on DSC establishment affected to theprocurement of AWP-2 and AWP-3 sub-projects. As discussed previously above,the DED of several subprojects of WP-2 and WP-3 were prepared and completedby respective P2JN. The CTC has then been instructed by DGH to review theDEDs of some packages completed by the P2JNs and the Senior HighwayEngineer has implemented Technical Design Review with the Highway Engineerfor Package No.5 : Simpang Rampa – Poriaha.

6.9.2 Financial RisksThe following factors will be monitored during implementation of the loan project.

Loan Amount Actual Tender Prices Price Adjustment Currency Fluctuation Current Estimated Situation

No risk was detected until preparation of this report since the main program of theloan (civil works implementation) has not yet been started with contract sign.

6.9.3 Risks Related to Quality

The quality of work is inherently tied to the competence of the Contractors andthe diligence of the Supervision Teams. The competence or otherwise ofcontractors shall be considered at the time of bid evaluation and prior to theaward of any contract.

The quality of supervision however is influenced by the following factors:

Ensuring that supervision staff levels are fully manned with competent,honest, qualified and experienced personnel.

The provision of properly equipped laboratories with properly trainedoperators for each package.



Package supervision comes under the responsibilities of the immediatesupervision teams and the relevant DSC but the Quality Assurance Engineer fromCTC, when mobilized, will periodically monitor their performance.



7 ISSUES and RECOMMENDATIONS7.1 Current Situation

The main issue during February 2013 is the procurement of four (4) packages underAWP-1. The AERs have been discussed between the DGH and the Bank for morethan a half year. The tender could not be started until the AERs are approved by theBank even the Bidding Documents are ready to be issued. In the meeting held on 13February 2013 and attended by respective representative of the Bank, DGH, PMU,CTC and Balai, it was noted that the delay factor is related to the quality of theProcurement Committee.

At the other side, the existing road conditions of the four packages under AWP-1,which are predicted being deteriorated rapidly by the traffic during almost a year, shallbe anticipated.

Another issue is establishment of the Design and Supervision Consultant (DSC). It isrequired to expedite the DSC recruitment process. The DEDs for AWP-2 and AWP-3packages shall be completed soon and the procurement can be started immediately.

7.2 Action RequiredIn order to speed up the procurement process and reduce delays, a Workshop for BidDocuments Evaluation of four packages under AWP-1 was being delivered from 28February to 1 March 2013, in Swiss-Bell Hotel at Kemang Raya No. 7 JakartaSelatan. The workshop was attended by 33 participants from ProcurementCommittee (Pokja), Satker/PPK, Balai II, Balai III, and PMU.

The project managers (PPKs) are suggested and required to update the DEDs of theAWP-1 packages following actual condition of the existing roads. The estimatedconstruction cost should be considered to not significantly increase. Otherwise, theprequalification shall be cancelled since the experience criteria for the Applicantswere set based on previous estimated construction cost.

The proposed consultants rank based on the Technical Evaluation Report has beensubmitted by DGH on 20 December 2012. The Bank has no objection on the reportas stated in Bank’s letter dated 21 February 2013. The opening of Financial Proposalwill be conducted by the DGH’s Procurement Committee in short coming period.



Appendix AOverall Loan Progress

Exchange Rate : $1 equal to IDR 9,750 28 February 2013

Estimated Contractor(s) or Total Est. BudgetStarting Completion Consultant(s) Man-Month WB + GOI Remarks

Date Date Name (Excl. the (PIP) Original Revised Physical Man-Month Physical Man-Month Physical Man-MonthSupp. Staff) (USD, Excl.VAT) (Excl. VAT) (Excl. VAT) ( % ) ( MM ) ( % ) ( MM ) ( % ) ( MM )

1 Betterment and Capacity 314,900,000.00Expansion of NationalRoads

1.A AWP-1 ICB DGH 81,630,000.00 Procurement process (prequalification).

1.B AWP-2 and AWP-3 ICB / NCB DGH 227,100,000.00 Detailed Engineering Design preparation.

1.C Contingency - DGH 6,170,000.00

2 Implementation Support 6,000,000.00

2.A Core Team Consultants (CTC) QCBS DGH 6-Nov-12 15-Feb-16 PT. Perentjana Djaja 556 5,000,000.00 $1,276,700.00 9.849% 54.76 6.432% 35.76 -3.417% -19.00 Ongoing Joint Venture with Rp21,415,400,000.00 Yongma Engineering Co.Ltd. Or US$ equivalent total : PT. Epadascon Permata $3,473,151.28

2.B Design & Superv. Consultants QCBS DGH Recruitment process.

2.C Incremental Operating Cost Varies PMU 1,000,000.00Including Technical Audits

3 Road Sector Institutional 1,000,000.00Development

3.A Capacity Building for NCB DGH 350,000.00 Preparation of TOR.Disaster Risks Reduction

3.B Capacity Building for NCB DGH 350,000.00 Preparation of TOR.Environmental Management

3.C Capacity Building for NCB DGH 300,000.00 Preparation of TOR.Road Safety

4 Contingency for Disaster - DGH -Risk Response

5 Unallocated - DGH 18,100,000.00

Total 340,000,000.00 3,473,151.28 9.849% 54.76 6.432% 35.76 -3.417% -19.00

PROGRESS

Respon-sibility

Contract Value/BudgetTotal ( WB + GOI )

Appendix - AOVERALL PROGRESS STATUS

Description

WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)IBRD LOAN No. 8043-ID

Proc.MethodCategory

Planned Actual Balance

CTC30-Nov-12 31-Dec-12 31-Jan-13 28-Feb-13 31-Mar-13 30-Apr-13 31-May-13 30-Jun-13 31-Jul-13 31-Aug-13 30-Sep-13 31-Oct-13 30-Nov-13

Team Leader 25-Mar-13 0.25 1.25 2.25 3.25 4.25 5.25 6.25 7.25 8.25Senior Highway 1-Feb-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00Senior ProcSenior Road Sft 1-May-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00Ass. TL 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.33 11.33 12.33Highway Eng 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.33 11.33 12.33Qualty Ass. Eng 1-Jul-13 1.00 2.00 2.82 3.82 4.82Financial 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.33 11.33 12.33Enviro 17-Dec-12 0.45 1.45 2.45 3.45 4.45 5.45 6.45 7.45 8.45 9.27 10.27 11.27Socio 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.33 11.33 12.33Proc. Speclt-1Proc. Speclt-2 19-Nov-12 0.33 1.33 2.33 3.33 4.35 5.35 6.35 7.35 8.35 9.35 10.35 11.35 12.35MIS 1-May-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00Comm.Devlp. 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00

Total Prof 1.65 7.10 14.10 22.10 30.37 39.37 50.36 61.36 73.36 85.36 97.00 109.00 121.00

Ass. HighwayAss. Financial 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.33 11.33 12.33Ass. Env/Socio 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.33 11.33 12.33Ass. MIS 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00Ass. Comm. Dev 1-Feb-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00Ass. Proc-1 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00Ass. Proc-2 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00

Total Sub Prof 0.66 2.66 7.66 13.66 19.66 25.66 31.66 37.66 43.66 49.66 55.66 61.66 67.66

Grand Total 2.31 9.76 21.76 35.76 50.03 65.03 82.02 99.02 117.02 135.02 152.66 170.66 188.66

Mobilized Total Manmonth Up To

28-Feb-02

ContractPackage Original Add Actual To Original To Add

(days) (days) (days) (%) (%) Constr. % Escalation %

T O T A L #DIV/0! - #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

109,670.00

Appendix - A1

IBRD LOAN No. 8043-ID

ScheduledTIME Contract Sum (Incl. Tax)(in Rp Million) Last Month

SUMMARY OF OVERALL PHYSICAL PROGRESS OF CIVIL WORK AWP-1WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)

Const.PeriodAccumulate Progress of Civil Works

(%)(%)Original

28 February 2013

To dateAddendum

(Eq.Rp.Million) (Eq.Rp.Million) (Eq.Rp.Million)

To date

(%)Total (%)Contractor's Time Elapsed This Month

(Eq.Rp.Million)

28 February 2013

NO LINK NAME PACKAGECODE

EFFECTIVELENGTH

(KM)CONTRACTOR ORIGINAL CONTRACT

PRICE (incl. TAX)

CONTRACT PRICE AFTERADDENDUM (Incl. TAX, Excl.

Prc.Escalation)

CONTRACTSIGNED DATE START DATE

ORIGINALCONTRACTDURATION

(DAYS)

CONTRACT DURATIONAFTER ADDENDUM

(DAYS)

PLANNEDPROGRESS

(%)

ACTUALPROGRESS

(%)

CERTIFICATE OFCOMPLETION

ISSUEDCOMMENTS

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Total for AWP-1 - - #DIV/0! #DIV/0!

CIVIL WORKS PROGRESS STATUS OF AWP-1WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)

IBRD LOAN No. 8043-ID

Appendix - A2



Appendix BHighway Design Progress

Appendix B. Technical Design Reviewing Progress

Amendment 9.7 6 126,219 Date 01-Feb-13

Amendment Date

Amendment Date

Amendment Date

Amendment Date

Amendment Date

Amendment

Amendment Date

Amendment

Amendment Date

Amendment

Amendment Date

Amendment Date

Amendment Date

Amendment Date

Amendment Date

Amendment Date

21Lubuk Alung – Sicincin

(Link No.009.1)Original 16.8 7 65,778 Process

20Lubuk Alung – Sicincin


Process

19Lais - Bintuan


18Mukomuko – Bts.Sumbar

(Link No.015.3)Original 25.8 6 69,223

17Sp.Gng Kemala–Pg.Tampak


129,228 Process

16Seblat – Ipuh


Process

AWP-3

14Painan – Kambang

(Link No.017.1)Original 31.5 7 118,993

13SP.Rukis - TJ.Kemuning

(Link No.006.0)Original 56.3 7 225,481.5

Process

15Sibolga – Bts TapSel

(Link No.016.1)Original 36 7

Process

12Kambang – Indrapura


10Sp.Empat – Sp. Air Balam


9Rantau Tijang – Kota Agung

(Link No.026.1)Original 42 7 149,831

8Bts.Pariaman – Manggopoh


20%TechnicalReviewby CTC

6PS.Pedati - Kerkap

(Link No.010.0)Original 25 7 72,019 Process

AWP-2

5Sp.Rampa – Poriaha

(Link No.015.xx)Original 11.1 6 55,127

EstimatedCost /

Excl.VAT(mil. RP)

Technical Design Review Process for Design Stage

Process

7Indrapura – Tapan


Process

11Bantal - Mukomuko

(Link No.015.2)Original 50.1 6 157,820

ApprovalBy BINTEC

Total Process(%)

RemarkStatus

ReceivedDatum

Post-Review Site Visting Full-ReviewGroup

PkgNo.

Name of Sub-project ECLLength(km)

Width(m) Presentation&

Discussion

TechinicalReport

Submission

QualityAssurance



Appendix CFinancial Progress

Appendix C : Financial Progress

The table below shows total expenditure to date measured in the terms of WorldBank Commitment, not including the special account advance.

DatePercentage

Completion oftime

WBExpenditureCommitment

Percentage ofAvailable

ExpenditureSource

31/03/2012 1.45% - - -30/04/2012 2.90% - - -31/05/2012 4.35% - - -30/06/2012 5.80% - - -31/07/2012 7.25% - - -30/08/2012 8.70% - - -30/09/2012 10.15% - - -31/10/2012 11.60% - - -30/11/2012 13.05% - - -31/12/2012 14.50% 800,000 0.32% Actual31/01/2013 15.95% 800,000 0.32% Actual28/02/2013 17.40% 800,000 0.32% Actual31/03/2013 18.85%30/04/2013 20.30%31/05/2013 21.75%30/06/2013 23.20%31/07/2013 24.65%31/08/2013 26.10%30/09/2013 27.55%31/10/2013 29.00%30/11/2013 30.45%31/12/2013 31.90%31/01/2014 33.35%28/02/2014 34.80%31/03/2014 36.25%30/04/2014 37.70%31/05/2013 39.15%30/06/2014 40.60%31/07/2014 42.05%31/08/2014 43.50%30/09/2014 44.95%31/10/2012 46.40%30/11/2014 47.85%31/12/2014 49.30%31/01/2015 50.75%

DatePercentage

Completion oftime

WBExpenditureCommitment

Percentage ofAvailable

ExpenditureSource

28/02/2015 52.20%31/03/2015 53.65%30/04/2015 55.10%31/05/2015 56.55%30/06/2015 58.00%31/07/2015 59.45%31/08/2015 60.90%30/09/2015 62.35%31/10/2015 63.80%30/11/2015 65.25%31/12/2015 66.70%31/01/2016 68.15%28/02/2016 69.60%31/03/2016 71.05%30/04/2016 72.50%31/05/2016 73.95%30/06/2016 75.40%31/07/2016 76.85%31/08/2016 78.30%30/09/2016 79.75%31/10/2016 81.20%30/11/2016 82.65%31/12/2016 84.10%31/01/2017 85.55%28/02/2017 87.00%31/03/2017 88.45%30/04/2017 89.90%31/05/2017 91.35%30/06/2017 92.80%31/07/2017 94.25%31/08/2017 95.70%30/09/2017 97.15%31/10/2017 98.60%30/11/2017 99.05%31/12/2017 100.00%



Appendix DEnvironmental & Social Progress

Length Width

(Km) (m) Result CommentsBudget

Alocated,YearStatus BLH Approval Result Comments

Budget Alocated,YearStatus THE WB Approval

1 Krui - Bha Lampung 25 7 ICB/PriorSPPL Air pollution, trafficcongestion, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(P2JN 2010)

100% YES, 2010 LARAP Total PAP 2.805 in 21 Pekon. Land affected 28.763,12M2 ; Aset affected : building 882,13 M2 ; Fence 2.445,41M ; Plant 653 rod ; paddy field 25 plots ; Social & PablicFacilities

Rp. 5.172.349.955APBN, Satker PJN IILampung, 2011 - 2012

LARAP monitoring report under preparation A. NOL LARAP 04 Jan2013 ; B. NOL

ENV : CTC in preparing detil environmental mitigationon construction stage (discussion process with SubditTLKJ). SOS : (1) CTC will be conducted LARAPmonitoring report.

2 Padang Sawah - Sp Empat Sumatera Barat 40.9 7 Total PAP 15. Land affected 2,110 M2 ; Aset affected:building 6 unit = 410 M2 ; Plant 72 rod.

2a Including Air Gadang Bridge Sumatera Barat 100 m 7 Total PAP 430 . No Land affected . Aset affected: building149 unit = 2.110 M2 ; Fence 2 unit = 341.8 M ; KiosksBBM: 25 unit; Plant: 873 rod ; Mosque: 2 unit

3 Manggopoh - Padang Sawah Sumatera Barat 32 7 ICB/PriorSPPL Air pollution, trafficcongestion, market onstreet, sopt soil and rivers

APBN(P2JN 2010)

100% YES, 2010 LARAP Total PAP 1.338 . No Land affected . Aset affected :building 115 unit = 668,33 M2 ; Culvert 661,05 m ;concrete & foundations 1.421,60 M3 ; Soil embankment5.564,21 M3; Plant 5.324 rod ; paddy field andlemongrass & turmeric = 17.695 clumps ; Mesjid &Market

Rp. 1.147.700.000APBD Prov Sumbar,Dinas PU, 2012/2013

A. NOL LARAP 04 Jan2013 ; B. NOLImplemetation LARAP 18April 2013, Rev 26 June2013.

4 Ipuh- Bantal Bengkulu 42.4 7 ICB/PriorSPPL Geometric, trafficcongestion, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(P2JN 2010)

100% YES, 2011 LARAP Total PAP 178. Land affected 2.730 M2 ; Aset affected :building 141 unit = 1.014 M2 ; Fence 52 unit = 531 M ;cemetery 2 unit ; Plant 32 rod.

Rp.286.743.000. APBN,Satker PJN I, Bengkulu,2013

A. NOL LARAP 10 Dec2012 ; B.-

5 Sp. Rampa - Poriaha Sumatera Utara 11.1 6 NCB/PostUKL&UPL slope stability, waterquality, Run off, bridgesacces, continued trafficaccess & quarry problem

APBN(BBPJN I 2011)

100% YES, 2011 Simple LARAP 1 PAP with aset affected : 1 kios BBM. Agree to relocatethe kios. relocate to the beside her house. relocatingcosts be the responsibility of the project

Rp.53.000.000. APBN,Satker PJN II, Sumut,2014

LARAP study- under bidding under preparation - ENV : r opose to site visit for finding environmentalissues on field. SOS : CTC will be reviewed LARAPreport

6 Ps Pedati - Kerkap Bengkulu 25 7 NCB/PostUKL&UPL Comersil areas, trafficcongestion, market on thestreet, air pollution &noise,

APBN(TLKJ 2011)

100% YES, 2011 LARAP

-

APBN Satker PJN I,Bengkulu, 2014

LARAP study - under bidding preparation A. -B.-

ENV : Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL).Propose to site visit forfinding environmental issues on field. SOCIAL: CTC willbe conducted LARAP monitoring report

7 Indrapura - Tapan (1 Doc Amdal) Sumatera Barat 19.5 7 ICB/PriorAMDAL Sensitive forest areas,social issues, slopestability, water quality,waste management, airpollution, squater on ROWetc

APBN(TLKJ 2012)

60% Not Yet Simple LARAP &

-

APBD Prov Sumbar,Dinas PU,

LARAP study - under bidding preparation A. -B.-

Environmental issues will integrated to design, Prepareenvironmental mitigation on construction stage forcontractor (RKPPL).Propose to site visit for findingenvironmental issues on field.

8 Bts. Kota Pariaman - Manggopoh Sumatera Barat 46.8 7 ICB/PriorAMDAL Comersil areas, market,public facilities, Airpollution, trafficcongestion, market onstreet, sopt soil and rivers

APBN(BBPJN II 2011)

60% Not yet LARAP

-


Larap study - under bidding preparation A. -B.-

Environmental issues will integrated to design, Prepareenvironmental mitigation on construction stage forcontractor (RKPPL).

9 Rantau Tijang - Kota Agung (Replace) Lampung 42 7 ICB/PriorUKL&UPL Sensitive areas, resident,air pollution, trafficcongestion, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(TLKJ 2011)


- - -

A. -B.-

Environmental issues will integrated to design, Prepareenvironmental mitigation on construction stage forcontractor (RKPPL). Propose to site visit for findingenvironmental issues on field.

10 Sp Empat - Sp Air Balam Sumatera Barat 61.7 7 ICB/PriorAMDAL Sensitive forest areas,social issues, slopestability, water quality,waste managemnt, bridgetraffic access & quarryproblem

APBN(BBPJN II 2011)

65% Not yet LARAP

-




11 Bantal - Mukomuko (1 Paketdoc AMDAL)

Bengkulu 50.1 6 ICB/PriorAMDAL Sensitive areas, socialissues, market on thestreet, geometric, wastemanagemnt, continuedtraffic access, etc

APBN(TLKJ 2011)

65% Not Yet LARAP

-



ENV : Propose to site visit for finding environmentalissues on field. SOCIAL:

12 Kambang - Indrapura (1 Doc Amdal) Sumatera Barat 55.2 6 ICB/PriorAMDAL Resident, productive land,Catcment areas,rivers,slope stability, squater onthe street, land acquisition.

APBN(TLKJ 2011)

60% Not Yet LARAP

-



Input RKL&RPL integration to design doc.

LARAP monitoring report under preparation A. NOL LARAP 13 Jan2013 ; B. NOLImplemetation LARAP 19July 2013

LARAP monitoring report under preparation

Remedial Action

AWP - 1

No Loan Package Name Provinces

Proc

Approval Status by Environmental Agency (BLH)Environmental Screening Social Screening Approval Status by The World Bank

YES, 2010ICB/Prior

ENV : Propose to site visit for finding environmentalissues on field. SOCIAL: (1) CTC will be conductedLARAP monitoring report

Appendix D : ENVIRONMENTAL STATUS & PROGRESS FOR WINRIP, IBRD LOAN NO.8043-IDas per 28 February, 2013

one link,sensitiveareas/resident,public,facilities, squater,market,sopt soil and rivers

ENV : Propose to site visit for finding environmentalissues on field. SOCIAL: (1) CTC will be conductedLARAP monitoring report

AWP - 2

SPPL&UKL/UPL

Bridge

LARAP Rp.2.340.600.000 APBDProv Sumbar, Dinas PU,2012

APBN(P2JN 2010)

100%

Length Width

(Km) (m) Result CommentsBudget

Alocated,YearStatus BLH Approval Result Comments

Budget Alocated,YearStatus THE WB Approval

Remedial ActionNo Loan Package Name Provinces

Proc

Approval Status by Environmental Agency (BLH)Environmental Screening Social Screening Approval Status by The World Bank

13 Sp Rukis - Tj Kemuning Bengkulu 56.3 7 ICB/PriorUKL/UPL one link,sensitive/steepsopes,slopes,sopt soiland rivers, squater onthe street, resident,productive land.

APBN(P2JN 2011)


-

APBN, Satker PJN IBengkulu, 2014


ENV : Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL). Propose to site visit forfinding environmental issues on field. SOCIAL:

14 Painan -Kambang (1 doc Amdal) Sumatera Barat 31.5 7 ICB/PriorAMDAL Sensitive forest areas,social issues, slopestability, water quality,waste managemnt,continued traffic access &quarry problem

APBN(TLKJ 2011)

60% Not Yet Simple LARAP

-




15 Sibolga - Bts Tap Sel Sumatera Utara 36 7 ICB/PriorUKL/UPL resident, comersil areas,geometric etc.

APBN(BBPJN I 2011)


-

APBN, Satker PJN II,Sumut, 2014



Seblat - Ipuh including (1 Amdal) 34.5 6 Air Lalang & Air Guntung Bridge 64 m 6

Sp.Gunung Kemala - Pg. Tampak 36.8 6

Way Tauu Bridge 30 m 6

18 Mukomuko - Bts. Sumbar (Replace) Bengkulu 25.8 6 NCB/PostUKL&UPL one link,sensitive/steepsopes,slopes,sopt soil andrivers

APBN(TLKJ 2011)

100% YES, 2011 LARAP- - -

Site visit to finding environmental issues on field,propose schedule the first of July 2013

19 Lais- Bintunan Bengkulu 11.6 7 NCB/PostUKL&UPL one link,sensitive/airpollution, trafficcongestion, squater on thestreet, etc

APBN(TLKJ 2011)

100% YES,2011 LARAP

-

APBN, Satker PJN IILampung, 2014

Larap study under bidding preparation A. -B.-

ENV: Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL).Propose to site visit forfinding environmental issues on field. SOCIAL:

20 Lubuk Alung - Sicincin Sumatera Barat 14.6 7 NCB/PostUKL&UPL sensitive areas/resident,land acquisition, steepsopes,slopes,sopt soil andrivers

APBN(TLKJ 2011)

100% YES, 2011 Simple LARAP

-




21 Lubuk Alung -Kurataji Sumatera Barat 16.8 7 NCB/PostUKL&UPL one link,sensitive/steepsopes,slopes,sopt soil andrivers

APBN(TLKJ 2011)

100% YES, 2011 Simple LARAP

-




-



17 Lampung ICB/Prior YES, 2012

APBN(TLKJ 2011)

100%

16 Bengkulu ICB/Prior

AMDAL

65%


sensitive areas/resident,land acquisition, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(TLKJ 2011)

LARAP Total PAP 1.885 . Land affected 1.926 plot = 194.278 M2.Aset affected : building 440 unit = 4.557 M2 ; ; Plant4.267 rod ;paddy field 48.602 clumps.

RP.57.414.485 .000APBN, Satker PJN IILampung, 2014

(1). Formation of the Appraisal team on process.(2). Preparation of Measurements and Inventoryfor Affected Assets

A. NOL LARAP 16September 2013B.-

AMDAL sensitive areas/steepsopes,slopes,sopt soil andrivers and beach, abrasion

Simple LARAP ENV : Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL).Propose to site visit forfinding environmental issues on field. SOCIAL:

Not Yet

AWP - 3



Appendix EProcurement Plan & Progress

Procurement Plan of Implementation Support and Road Sector Institutional DevelopmentWestern Indonesia National Roads Improvement ProjectName of Executing Agency: Directorate General of Highways , Ministry of Public Works. Edit 28 March 2013

Ref.No. Contract Description Project Cost

(US$)Procurement

Method

Review byBank

(Prior/Post)Schedule

WB provideagreement

to REOI

EOIadvertised innewspaper

SubmissionRFP to WB

WB NOL toRFP

Date ofReceipt ofProposals

Opening ofFinancialProposal

FinalEvaluationReport

ContractSign

Service Startdate

Period(Month)

Completion Date Remarks

Allocated Contract Actual Submission WB NOL Submission WB NOL Submission Submission WB NOL

2 Implementation Support

Schedule 14-Nov-10 05-Dec-10 23-Jan-11 12-Feb-11 12-Mar-11 02-Apr-11 23-Apr-12 04-Jun-12 22-Jul-12 05-Aug-12 12-Aug-12 15-Sep-12 29-Sep-12 22-Oct-12 12-Nov-12

Actual 26-Nov-10 7-Jun-11 30-Jan-12 7-Mar-12 9-Dec-11 6-Mar-12 30-Apr-12 14-Jun-12 29-Jun-12 27-Aug-12 3-Sep-12 21-Sep-12 12-Oct-12 5-Nov-12 16-Nov-12 40 Feb-16

Schedule 11-Dec-11 08-Jan-12 27-Feb-12 26-Mar-12 07-May-12 28-May-12 08-Oct-12 22-Oct-12 05-Nov-12 12-Nov-12 19-Nov-12 26-Nov-12 01-Apr-13 18-Apr-13 02-May-13

Actual 26-Nov-10 7-Jun-11 4/2/2012 10-Aug-12 20-Jan-12 23-May-12 23-Oct-12 20-Dec-12 21-Feb-13 5-Mar-13 13-Mar-13 25-Mar-13 19-Apr-13 42

3 Road Sector Institutional Development(DGH)Capacity Building for DGH Environment/ Schedule 01-Jun-13 15-Jun-13 13-Jul-13 27-Jul-13 27-Jul-13 12-Aug-13 16-Sep-13 07-Oct-13 21-Oct-13 04-Nov-13 11-Nov-13 25-Nov-13 09-Dec-13 23-Dec-13 06-Jan-14

Risk Mitigation and Road Safety Unit

(developing roadmap, norm, standard, procedure,criteria for disaster risk management in roadsector, risk analysis and standad implementation)

Actual

Note: TOR of packages for Part 3 of Loan Agreement (Road Sector Institutional Development DGH) will send for approval to WB on May 2013.

Prior

5,000,000 Prior

Prior

Technical EvaluationReport

Negotiation & DraftContract

T O T A L

aCore Team Consultant (Project Management,Technical Assistant, Enviromental & SocialAspect and Road safety Audit)

Design and Supervision Consultant (DesignAWP-2 & 3 and Construction Supervision of CivilWorks Project)

10,000,000

1,000,000

b

QCBS

QCBS

Evaluation and Short List

QCBS

Appendix E : Procurement Plan of Civil WorksWestern Indonesia National Roads Improvement Project (WINRIP)Name of Executing Agency: Directorate General of Highways , Ministry of Public Works. Update 28 March 20139000 Edit 250112

Qualification Schedule Submission Notification

Sub - Project Link No. Length Criteria Actual of of(Km) IDR (x10⁶) USD million IDR (x10⁶) (Pre/Post) Application Qualification

A W P - 11 Krui - Biha Lampung 053.0 25.00 ICB 148,668.00 16.52 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-13 08-Jul-132 Padang Sawah - Sp.Empat West Sumatera 047.2 40.90 ICB Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Including Air Gadang Bridge 0.10 Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-13 08-Jul-133 Manggopoh - Padang Sawah West Sumatera 047.1 32.00 ICB 152,434.90 16.94 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-13 08-Jul-134 Ipuh - Bantal Bengkulu 015.1 42.40 ICB 226,275.10 25.14 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-13 08-Jul-13Sub Total AWP - 1 734,768.30 81.64A W P - 2 and 3

90 2015 Simpang Rampa - Poriaha North Sumatera 015. 11.10 NCB 55,126.00 6.13 Post Schedule 01-May-13 15-May-13 22-May-13 05-Jun-13 12-Jun-13 17-Jul-13 16-Aug-13 30-Aug-13 20-Sep-13 540

Actual

11 Bantal - Mukomuko Bengkulu 015.2 50.10 ICB 157,820.00 17.54 Pre Schedule 11-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 720Actual

13 Sp Rukis - Tj Kemuning Bengkulu 006.1 56.30 ICB 225,481.00 25.05 Pre Schedule 11-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 630Actual

15 Sibolga - Batas Tapsel North Sumatera 016.1 36.00 ICB 129,228.00 14.36 Pre Schedule 11-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 630Actual

17 Sp.Gng Kemala - Pugung Tampak Lampung 061.1 36.80 ICB 104,238.00 11.58 Pre Schedule 11-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 630Including Way Taau Bridge(**) 0.03 Actual

6 Ps. Pedati - Kerkap Bengkulu 010.0 25.00 NCB 72,018.00 8.00 Post Schedule 20-Oct-13 10-Nov-13 17-Nov-13 01-Dec-13 08-Dec-13 12-Jan-14 11-Feb-14 25-Feb-14 18-Mar-14 540Actual

8 Bts.Kota Pariaman - Manggopoh West Sumatera 024.0 46.80 ICB 183,268.00 20.36 Pre Schedule 12-Mar-14 02-Apr-14 09-Apr-14 23-Apr-14 30-Apr-14 14-Jun-14 14-Jul-14 28-Jul-14 29-Jul-14 03-Aug-14 17-Sep-14 04-Oct-14 18-Oct-14 17-Nov-14 720Actual

10 Simpang Empat - Sp.Air Balam West Sumatera 034.1 61.70 ICB 241,617.00 26.85 Pre Schedule 12-Mar-14 02-Apr-14 09-Apr-14 23-Apr-14 30-Apr-14 14-Jun-14 14-Jul-14 28-Jul-14 29-Jul-14 03-Aug-14 17-Sep-14 04-Oct-14 18-Oct-14 17-Nov-14 720Actual

7 Indrapura - Tapan West Sumatera 019.0 19.50 ICB 96,921.00 10.77 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 02-Jul-14 16-Aug-14 15-Sep-14 29-Sep-14 30-Sep-14 05-Oct-14 19-Nov-14 06-Dec-14 20-Dec-14 19-Jan-15 630Actual

12 Kambang - Indrapura West Sumatera 017.2 55.20 ICB 171,948.00 19.11 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 02-Jul-14 16-Aug-14 15-Sep-14 29-Sep-14 30-Sep-14 05-Oct-14 19-Nov-14 06-Dec-14 20-Dec-14 19-Jan-15 720Actual

9 Rantau Tijang - Kota Agung Lampung 026.1 42.00 ICB 149,831.00 16.65 Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 630Actual

14 Painan - Kambang West Sumatera 017.1 31.50 ICB 118,993.00 13.22 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 630Actual

16 Seblat - Ipuh, Including Bengkulu 009.4 34.50 ICB 110,237.00 12.25 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 630Air Lalang & Air Guntung Bridge 0.052 Actual

18 Mukomuko - Batas Sumbar Bengkulu 015.3 25.80 NCB 69,233.00 7.69 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

19 Lais - Bintunan Bengkulu 009.1 11.60 NCB 37,558.00 4.17 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

20 Lubuk Alung - Sicincin West Sumatera 002.0 14.60 NCB 54,557.00 6.06 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

21 Lubuk Alung - Kuraitaji West Sumatera 027.0 16.80 NCB 65,788.00 7.31 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

Sub Total AWP - 3 2,043,862.00 227.10

Total AWP - 1 , 2 & 3 2,778,630.30 308.74

Ref. No. Province Procurement Method Request

Date

EstimatedCost Contractor

Name

Construction

Period(day)

Appr'd/NOL Date

Invitationfor Bids

Date

BidOpening

Date

Bid Evaluation Report

NOL Date

ContractSignature

DateSubmittedDate

207,390.30 Pre

Pre

Invitation forPre-

qualification

Evalt.QualificationReport

RequestDate

Appr'd/NOL Date

SubmittedDate

Appr'd/NOL Date

23.04

ContractAmount

Design Bidding Document(including qualification)Estimated Cost

Appendix E : Procurement Plan of Civil WorksWestern Indonesia National Roads Improvement Project (WINRIP)Name of Executing Agency: Directorate General of Highways , Ministry of Public Works. Updated 28 February 20139000 Edit 250112

Qualification Schedule Submission Notification

Sub - Project Link No. Length Criteria Actual of of(Km) IDR (x10⁶) USD million IDR (x10⁶) (Pre/Post) Application Qualification

A W P - 11 Krui - Biha Lampung 053.0 25.00 ICB 148,668.00 16.52 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-132 Padang Sawah - Sp.Empat West Sumatera 047.2 40.90 ICB Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Including Air Gadang Bridge 0.10 Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-133 Manggopoh - Padang Sawah West Sumatera 047.1 32.00 ICB 152,434.90 16.94 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-134 Ipuh - Bantal Bengkulu 015.1 42.40 ICB 226,275.10 25.14 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13Sub Total AWP - 1 734,768.30 81.64A W P - 2 and 3

90 2015 Simpang Rampa - Poriaha North Sumatera 015. 11.10 NCB 55,126.00 6.13 Post Schedule 01-May-13 15-May-13 22-May-13 05-Jun-13 12-Jun-13 17-Jul-13 16-Aug-13 30-Aug-13 20-Sep-13 540

Actual

11 Bantal - Mukomuko Bengkulu 015.2 50.10 ICB 157,820.00 17.54 Pre Schedule 11-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 720Actual

13 Sp Rukis - Tj Kemuning Bengkulu 006.1 56.30 ICB 225,481.00 25.05 Pre Schedule 11-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 630Actual

15 Sibolga - Batas Tapsel North Sumatera 016.1 36.00 ICB 129,228.00 14.36 Pre Schedule 11-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 630Actual

17 Sp.Gng Kemala - Pugung Tampak Lampung 061.1 36.80 ICB 104,238.00 11.58 Pre Schedule 11-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 630Including Way Taau Bridge(**) 0.03 Actual

6 Ps. Pedati - Kerkap Bengkulu 010.0 25.00 NCB 72,018.00 8.00 Post Schedule 20-Oct-13 10-Nov-13 17-Nov-13 01-Dec-13 08-Dec-13 12-Jan-14 11-Feb-14 25-Feb-14 18-Mar-14 540Actual

8 Bts.Kota Pariaman - Manggopoh West Sumatera 024.0 46.80 ICB 183,268.00 20.36 Pre Schedule 12-Mar-14 02-Apr-14 09-Apr-14 23-Apr-14 30-Apr-14 14-Jun-14 14-Jul-14 28-Jul-14 29-Jul-14 03-Aug-14 17-Sep-14 04-Oct-14 18-Oct-14 17-Nov-14 720Actual

10 Simpang Empat - Sp.Air Balam West Sumatera 034.1 61.70 ICB 241,617.00 26.85 Pre Schedule 12-Mar-14 02-Apr-14 09-Apr-14 23-Apr-14 30-Apr-14 14-Jun-14 14-Jul-14 28-Jul-14 29-Jul-14 03-Aug-14 17-Sep-14 04-Oct-14 18-Oct-14 17-Nov-14 720Actual

7 Indrapura - Tapan West Sumatera 019.0 19.50 ICB 96,921.00 10.77 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 02-Jul-14 16-Aug-14 15-Sep-14 29-Sep-14 30-Sep-14 05-Oct-14 19-Nov-14 06-Dec-14 20-Dec-14 19-Jan-15 630Actual

12 Kambang - Indrapura West Sumatera 017.2 55.20 ICB 171,948.00 19.11 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 02-Jul-14 16-Aug-14 15-Sep-14 29-Sep-14 30-Sep-14 05-Oct-14 19-Nov-14 06-Dec-14 20-Dec-14 19-Jan-15 720Actual

9 Rantau Tijang - Kota Agung Lampung 026.1 42.00 ICB 149,831.00 16.65 Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 630Actual

14 Painan - Kambang West Sumatera 017.1 31.50 ICB 118,993.00 13.22 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 630Actual

16 Seblat - Ipuh, Including Bengkulu 009.4 34.50 ICB 110,237.00 12.25 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 630Air Lalang & Air Guntung Bridge 0.052 Actual

18 Mukomuko - Batas Sumbar Bengkulu 015.3 25.80 NCB 69,233.00 7.69 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

19 Lais - Bintunan Bengkulu 009.1 11.60 NCB 37,558.00 4.17 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

20 Lubuk Alung - Sicincin West Sumatera 002.0 14.60 NCB 54,557.00 6.06 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

21 Lubuk Alung - Kuraitaji West Sumatera 027.0 16.80 NCB 65,788.00 7.31 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

Sub Total AWP - 3 2,043,862.00 227.10

Total AWP - 1 , 2 & 3 2,778,630.30 308.74

207,390.30 23.04 Pre

Pre

Construction

Period(day)

SubmittedDate

Appr'd/NOL Date

SubmittedDate NOL Date Request

DateAppr'd

/NOL DateRequest

DateAppr'd

/NOL Date

Evalt.QualificationReport Invitation

for BidsDate

BidOpening

Date

Bid Evaluation Report ContractSignature

Date

ContractorNameRef. No. Province Procureme

nt MethodEstimated Cost Estimated

CostContractAmount

Design Bidding Document(including qualification) Invitation for

Pre-qualification



Appendix FTraining/Dissemination Progress

Appendix F : Training/Dissemination Progress

Appendix F1 : Topics of Workshop on Biding Documents Evaluation

1. Standard Bidding Documents (SBD)Book I – Bidding ProceduresChapter 1 Instruction to BiddersChapter 2 Bid Data SheetChapter 3 Evaluation and Qualification CriteriaChapter 4 Bidding FormsChapter 5 Eligible CountriesBook II – Provisions WorkChapter 6 Provisions Work: Scope of Work, Specifications, and DED DrawingBook III – Contract Requirements and Contract FormsChapter 7 General ConditionChapter 8 Particular ConditionChapter 9 Annex to the Particular and Contract Forms

2. Bid Requirements and Regulations1. Procurement of Goods / Services by Presidential Decree No. 54/2010 and Presidential

Decree No.70/2012.2. Procurement of Goods / Services for Foreign Affairs Loan Fund (IBRD World Bank Guideline)

3. Bid Evaluation Report (BER): Analysis of Contractor’s Biding Documents, Determining theWinners, and Contract Documents

4. Owner Estimate (OE): Translating Estimate Engineer (EE) to Owner Estimate (OE) based onBasic Local Unit Price

Appendix F2 : Schedule and List of Speakers / Facilitators Workshop on BidingDocuments Evaluation

No Topics Speaker/Facilitator Moderator & panelist Learninghours *)

1. Standard BiddingDocuments (SBD)

Ir. Irawan SuhartonoEdhi Fachri, ST

Ir. Budi Harimawan S, MEng.ScIr. Biot Zakaria,Ir. Besar A. Bowo

7

2

Bid Requirements andRegulations: Perpres No.54/2010 and Perpres No.70/2012, and Foreign LoanFund (IBRD World Bank)

Ir. Biot Zakaria Ir. Besar A.Bowo,Edi Fachri, ST 2

3 Owner Estimate (OE) Sofyan Mulyana Edi Fachri, STIr. Rusli Lukman 5

4 Bid Evaluation Report (BER) Ir. Biot Zakaria Edi Fachri, STIr. Besar A.Bowo 6

5 General Discussion andAction Plan

Ir. Biot Zakaria Ir. Budi Harimawan S, MEng.ScEdi Fachri, ST 1

6 Conclusions andAgreements

Ir. Agusta E. Sinulingga, MTIr. Budi Harimawan S, M.Eng.Sc 1

*). 1 Learning hours @ 45 minutes

Appendix F3 : The Activities Progress from January to February 2013

No Subject of Activities Status/condition

1. Orientation and studied of WINRIP documents and Development ofWorks Plan

January 2013

2 Prepared of Workshop of Procurement Document Evaluation. February 2013

3. Conducted Workshop of Procurement Document Evaluation forPOKJA, Satker/PPK, Balai BBPJN and PMU.

February 28, 2013– March 01, 2013

4. Provided of Term of Reference (TOR) of the CRO's Selection andGuidelines for CRO’s Selection

Status 95%

5. Preparation of Guidelines/Manual for Selection of CROs and theAttachments

Status 95%

6. Provided Slide Presentation/Power-point of General Explanationsabout WINRIP and the CRO’s selection and

Status 95 %

7. Provided Training Materials for CROs. Status 80 %

Appendix F4 : The Works Plan for the next steps of CROs subject activities

No Subject of Activities Actual condition /Datelines Plan

1. Continuing activities on preoaration of ToR, Manual, and Training Materials March, 2013

2. Sending an official letter No. Hm.0603/Bp-11/0175/2013, from the Director ofPlanning as Chairman of PMU to Head of BBPJN II & III, about the Selection ofCROs/WPM, + TOR and Guidelines Document

March, 2013

3 Preparation of Socialization on CROs selection in BBPJN II Padang for package 02Padang Sawah – Simpang Empat and package 03 Manggopoh - Padang Sawah, andSocialization on CROs selection in BBPJN III Palembang for package 01 Krui – Bihaand package 04 Ipuh – Bantal.

March, 2013

4. Socialization on CROs selection in BBPJN II Padang for package 02 Padang Sawah –Simpang Empat and package 03 Manggopoh - Padang Sawah

April 9, 2013

5 Socialization on CROs selection in BBPJN III Palembang for package 01 Krui – Bihaand package 04 Ipuh – Bantal.

April 11, 2013

6. Sent the Invitation letter from Head of BBPJN III to Rector of Universities /Head ofColleges in Palembang, about selection of the CROs for package 01. Krui – Biha(Prov. Lampung) and package 04. Ipuh – Bantal (Prov. Bengkulu).

May 17, 2013

7. Sent the Invitation letter from Head of BBPJN II to Rector of Universities /Head ofColleges in Padang, about selection of the CROs for package 02. Padang Sawah –Simpang Empat and package 03. Manggopoh - Padang Sawah (Prov. SumateraBarat).

May 20, 2013

8. Selection of CROs for Packages Krui – Biha Province Lampung and Ipuh – BantalProvince Bengkulu, and training for selected CROs in BBPJN III Palembang

May 23, 2013

9. Selection of WPM/CROs for Packages Manggopoh – Padang Sawah and PadangSawah – Simpang Empat, and training for selected CROs in BBPJN II Padang

May 27, 2013

10. Sending an official letter No. Hm.0603/Bp-11/0175/2013, from the Director ofPlanning as Chairman of PMU to Head of BBPJN II & III, about the Selection ofCROs/WPM, + TOR and Guidelines Document

May, 2013

11. Guiding the Balai Besar Pelaksanaan Jalan Nasional (Balai) II Padang to composethe Application Letter for Approval of selected CROs for Package 03. Manggopoh –Padang Sawah, package 02. Padang Sawah – Simpang Empat, and Balai IIIPalembang for Package 01. Krui – Biha Province Lampung and Package 04. Ipuh –Bantal Province Bengkulu.

May, 2013

12. Assist PMU to prepare the Approval letter of selected CROs for four AWP-1Packages, and prepare of the Decree on Establishment the CROs of AWP-1 WINRIPfrom Director of Planning DGH, as the Chairman of PMU.

June, 2013

13. Monitor and observation the Pre-Bid Meeting and Site Visit activities ofProcurement Process that held by the Procurement Committee, in BBPJN II and III,on 10 June 2013 by CROs in implementing their tasks on the Pre-Bid Meeting + SiteVisit

June, 2013

14. Monitor /Observe of Bids Submission and Bids Opening for four packages AWP-1by Community Representative Observers (CROs) for Package 01, 02, 03, and 04

July, 2013

15. Monitor /Observe of Commencement of Bid Winners for four packages AWP-1 byCommunity Representative Observers (CROs) for Package 01, 02, 03, and 04

September, 2013or depends on theprocurementprogress

Appendix F5 : The Works Plan for Third Party Monitoring (TPM) Activities

No Subject of ActivitiesActualStatus

Planning

Target

1. Preparation the initial draft of ToR of selection the TPM - August, 2013

2 Providing the TPM selection guidelines. - Sept., 2013

3. Providing the Training Materials for the TPM - Sept., 2013

4. Sending the official letter from the Director of Planning asChairman of PMU to Head of BBPJN II & III, about the Selection ofTPM + TOR and Guidelines Document

- Sept., 2013

5. Help the PMU on formulating the TPM Evaluation Team - Sept., 2013

6. Socialization of the TPM selection for AWP-1 packages. - October, 2013

7. Implementation of selection of the TPM for AWP-1 packages byTPM Evaluation Team

- October, 2013

8 Delivery of the Training for elected TPM - October, 2013

9 Approval process of elected TPM - Novemb, 2013

10. Signing of TPM contracts and mobilization of TPM - Novemb, 2013



Appendix GPerformance Indicator

Project Development Objective: The development objective is to increase the effective use of selected sections of national roads along the Western Sumatera Corridor by reducing

road user costs.

PDO Level Results Indicators*

Co

re Unit of Measure Baseline

(2010)

Cumulative Target Values** Frequency Data Source/

Methodology

Responsibility

for Data

Collection YR 1 YR 2 YR3 YR 4 YR5

Indicator One:

Average passenger travel times reduced by

at least 20% on project roads.

(i) For light vehicles with base year Speed

of 51 km/h

(ii) 46 km/h for large buses

(iii) 40 km/h heavy trucks

Km/h

0 % --- --- 5 % --- 20 % Mid-term

and ICR

Travel speed

survey

PMU/CTC

Indicator Two:

Average vehicle operating cost for a

typical car, bus and heavy truck reduced

by at least 5%, 8%, and 10% respectively,

on project roads

(i) For light vehicles with base year

Vehicle Operating Cost of $US0.19 per

veh-km

(ii) $US0.35 veh-km for large buses

(iii) $US0.65 veh-km for heavy trucks

$US/km

0 %

0%

0%

--- --- 3 %

5%

7%

--- 5 %

8%

10%

Mid-term

and ICR

Road condition

and travel speed

surveys. And

use of HDM-IV

VOC estimation

Model

PMU/CTC

Indicator Three:

Increase of AADT on project road sections

as per forecast

AADT PAD-Annex 7 AADT

Increases

as per

forecast

ICR

Traffic surveys

PMU/CTC

INTERMEDIATE RESULTS

Intermediate Result (Component One): Betterment and Capacity Expansion of National Roads

Intermediate Result indicator One:

Number of kilometers of improved

national roads in the project region as

planned.

km

0 km 50

km

100

km

300

km

500

km

715 km Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result indicator Two:

Number of meters of improved bridges

meter

0 m 0 m 100

m

130

m

160

m

194 m Semi-

Annually

Reports from

PMU

PMU/CTC

Appendix G : WINRIP Performance Indicators

PDO Level Results Indicators*

Co

re Unit of Measure Baseline

(2010)

Cumulative Target Values** Frequency Data Source/

Methodology

Responsibility

for Data

Collection YR 1 YR 2 YR3 YR 4 YR5

Intermediate Result (Component Two): Implementation Support


Satisfactory completion of technical audits

for all road projects of component 1

0 %

20 %

40 %

60 %

80 %

100 %

Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result indicator Two:

Satisfactory completion of road safety

audits for all road projects of component 1

0 %

20 %

40 %

60 %

80 %

100 %

Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result (Component Three): Road Sector Institutional Development


% of Environment unit staff trained and

capacitated to mitigate disaster risk related

to road network

0%

20 %

40 %

50%

75%

100%

Semi-

Annually

Reports from

PMU and Bank

Supervision

PMU/CTC



Appendix HCorrespondence

Appendix H : Correspondence during February 2013

Incoming Letter

Date From To Activity5 February 2013 Kasubdit Sistem

Pengendalian Wlayah I :Ir. Agusta E. Sinulingga,MT.

Ketua Pokja DSC, ULP BBPJNII, Satker BBPJN II Prov.SUMBAR, ketua Pokja AWP1,ULP BBPJN, Satker ProvinsiSUMBAR,Bengkulu,Lampung

Koordinasi dan Diskusidengan ImplementationReview Mission BankDunia terkait pengadaanPaket WINRIP AWP-1dan seleksi KonsultanDSC

7 Februari 2013 Direktur BinaPelaksanaan Wilayah I :Ir. Subagyo, CES

Direktur Bina Program Penyampaian DokumenLelang Paket WINRIP,IBRD Loan No. 8043-IDWP-2 Sp. Rampa –Poriaha Prov SumateraUtara untuk MendapatPersetujuan (NOL)Dokumen

11 February 2013 Kepala BiroPerencanaan dan KLN

Direktur Bina Program,Ditjen : Sumber Daya Air,Bina Marga & Cipta Karya

Dokumen Pendukunguntuk Program/ProyekPrioritas TA.2014-2017

11 February 2013 Direktur Transportasi :Bambang Prihartono

CTC WINRIP Undangan Wrap-UpMeeting World Bank’sImplementation ReviewMission

25 February 2013 Sincerely YoursProcurement Comitte :Ir. Evi Roza, MT

Director of BOTEK,CECI,Renardet S.A, PT.Virama Karya

Approval of TechinalProposal Scores andInvitation of OpeningFinancial Proposal forDesign SupervisionConsultan (DSC) WINRIPIBRD Loan 8043-ID

26 February 2013 Direktur Bina Program :Ir. Harris H. Batubara,M.Eng.SC

Direktur Bina PelaksanaanWilayah I, Ditjen BinaMarga, Direktur BinaPelaksanaan Wilayah II,Kepala Pimpro IRSMS-2,Korps Lalu Lintas POLRI

Penyampaian Draft AideMemoireImplementation ReviewMission Bank Dunia SRIPIBRD Loan No. 7786-ID(4834-IND) dan WINRIPIBRD Loan 8043-ID

Outgoing Letter

Date To From Activity1 February 2013 Head of Sub Directorate of

System and ControllingRegion I as Officer InCharge PMU WINRIP : Ir.Agusta Ersada Sinulingga,MT

CTC WINRIP WINRIP Loan IBRD No. 8043-ID ; Schedule propose visit toManggopoh – Padang Sawah-Sp. Empat include Air GadangBridge