LITENS IMDS Guidelines · A follow up letter requiring IMDS submissions as part of PPAP was ... Ford – WSS, or Toyota ... LITENS IMDS Guidelines

LITENS IMDS Guidelines

Prepared by: Litens ELV Team Page 1 of 1 Date Revised: 01/04/2005 REFERENCE ONLY

A. Introduction

The European End-of-Life Vehicle (ELV) Directive 2000/53EC that has been entered into force on October 2000 imposes specific rules for materials used in the vehicles. The Directive allows for exemptions relating to restricted / prohibited substances found in Annex II. This Directive requires the reporting of all the prohibited substances and materials that are presently listed in IMDS (International Material Data System). Reporting in IMDS has been made mandatory in the automotive industry. These guidelines are distributed with the purpose of summarizing the pertinent information for the use of Litens suppliers and related users and are for Reference Only. The guidelines should be used in combination with the other sources of information identified in these guidelines. These sources should be used to obtain all updated legal and technical information to comply with the legislated requirements.

B. Communication to Suppliers

IMDS Reporting requirements were initially communicated by Litens to all suppliers in a letter dated January 22, 2003. A follow up letter requiring IMDS submissions as part of PPAP was released to all suppliers on February 16, 2004.

C. Litens Particular Requirements Litens requires that IMDS reports be submitted for all parts for approval (PPAP) and production parts for customer requirement upon request.

• Submit an MDS Component Report for the part. • Enter the unique id# in Comment section of PPAP Warrant form. • Part weight should refer to one unit or part. Weight tolerance should not be greater than

10% as required by IMDS 001 standard. • Report the component name as described in the drawing. • Part number should include the engineering change level (i.e. capital letter) e.g.

101075A. There is no need to report the clerical change level in both part number and company data. IMDS submission will not be required for changes classified as clerical except when there is a change in material or coating and the specification; or the material or coating supplier.

• Material name should not be generic. It should define the material e.g. SAE 1010 Steel as required in IMDS 001 standard.

• If equivalent material specification is reported other than the one stated in the drawing, e.g. JIS standard rather than SAE standard, then a statement should be entered in Material “Remark” box.

• Material specification as required in the drawing should be reported. The specification should be entered in Norms / standard box, including code or type.

• Coating specification as required by specific customer requirement should be reported and entered in Material “Remark” box.

• If you have more than one supplier for the material or coating used in the part, a statement that the substances content reported apply to all the suppliers, otherwise, a different IMDS report should be submitted.

• Total wild card substances and confidential content used in the material or coating should not exceed 10% as required by IMDS 001 standard.



• If wild card substances and/or confidential substances shall be reported in the material, a statement as to conformance with applicable standards e.g. VDA 232-101, GMW 3059, Ford – WSS, or Toyota TSZ001, etc. should be entered in Material “Remark” box.

• The “not yet specified” wild card should not be used. This can only be used for parts still in the development or design phase.

• Sample Development Report should not be checked. • In revising the report for compliance to standard, use the Copy, New version options to

retain the original id# of the report. You may use the Copy, Copy options or Create a new report if no previous report for the part has been accepted by Litens.

• For following IMDS submission because of engineering change (A to B), select the Copy, New Version options to retain the original id# of the part.

• The following information in Company Data should be completed: o Part name o Part number (use Litens part number) o Change level (report the engineering change level only unless otherwise

requested) o Drawing number (you may use your own drawing number) o Drawing date (current drawing change date) o Report number (optional, you may use your own numbering control system) o Date of the report (date the report is submitted to Litens) o Supplier code

• Do not publish the report in IMDS, send or propose it to Litens Automotive, id# 20854. • Acceptance of IMDS report does not mean that the substances content is acceptable as

per ELV requirement or specification. Acceptance or refusal of the report shall only refer to the quality of the report as to compliance with Litens requirements, IMDS standard and/or customer specific requirement.

D. Cascading of IMDS Reporting to Sub-tier Suppliers

It is the responsibility of all Litens suppliers to cascade this reporting requirement to all sub-tier suppliers and ensure that their sub-tier suppliers comply with this requirement.

E. IMDS (International Material Data System)

To ensure regulatory compliance to ELV Directive and any applicable substance regulations, Litens requires to document the materials and substances of parts supplied to us in IMDS. 1. Access

To be able to use IMDS, you must be registered. Registration is free of charge. You may register by:

• Calling the IMDS helpdesk at 717 – 506 – 1461; • E-mailing the IMDS helpdesk at [email protected]; • Register on-line at www.mdsystem.com.

2. Logging – in �Go to www.mdsystem.com. Welcome to the International Material Data System is the first screen you will see (figure 1). Select “System Login” option to enter the IMDS system.



Figure 1

The next screen comes up when you select the System Login Figure 2

Select Log on

Select System Login

Select Log on



Figure 3

Enter User Name and Password Figure 4

Figure 4 shows the main menu, the alternative selections are:

Enter user name & password



Create – you can create new MDS (Material Data Sheet) or a module (for internal use) for Component, Semi-component or Material. Search – you can search for an MDS or module for components, semi-components, materials or basic substances. Analysis – allows you to analyze the data. Send – allows you to see the MDS’s sent to external recipients. Received – allows you to see the MDS’s recived from external suppliers. Messages – allows you to view system messages received. Log-off – exit the password protected area of IMDS.

3. Creating the report

Figure 5

In the Create option (Figure 5), there are 3 selections: Component – this is the main structure. Here the component, subcomponents and semi-components (as applicable) must be inserted. Semi-component – is different from the component because it’s exact dimensions or weight is not specified. Use a semi-component when the product you supply to Litens must be further processed prior to achieving its final form. Example, coils of steel. Material – if a material is not found in the published list, you have to create the material or request your supplier to enter the material and send it to you. You have to accept the material report so you can attach it in your own report.

Steps on how to Create the Material Report

a. Select the Material option

Select Material



Note that material must contain at least one substance. Material must be attached to a component or semi-component. Paints, adhesives, plating / coating should be reported as a material and must be attached to a subcomponent (the same symbol as component).

b. Select the Material classification (Figure 6). Select Next to bring you to the Material tree structure.

Figure 6

Select Next



Figure 7

c. Enter the following: Name – must define the material and not generic as per IMDS 001 standard. Example, Steel 1008, Plastic ISO 1043-1 to 4, PP-GF30, Grease U914K, etc. Trade name – enter trade name if applicable Material number – enter the material number as specified in the standard, not the IMDS id#. Symbol – enter symbol for plastic. Norms/standards – enter standard of the material as specified in the drawing. This is mandatory. Click the “+” sign to select among the list the standard, example SAE, JIS, etc. And type the code. Click the “apply” button. In-house norms – example GM 500, etc. only the end recipient of the report will see this data. Enter the customer norms/standard in Remark box. Supplier – enter your material supplier name. Remark – enter compliance statement if wild card substances like misc., further additives are used. Example: Misc. content or further additives does/do not contain prohibited/restricted/reportable substances as per GMW 3059 or VDA 232-101 standard (or the applicable accepted standard). If a substance of concern is reported use the statement, example: Other than disclosed, misc. content or further additives of this material does/do not include prohibited/restricted/reportable substances as per GMW 3059 or VDA 232-101 standard (or the applicable accepted standard). - enter customer specific requirement if applicable. Example for Nissan parts, EU ELV=2a (to identify the substance is exempted. Sample development report – Do not check this box.

d. Attach the substances content. Click the “+ with blue triangle” to display the MDS and

Module search screen (Figure 8). This screen allows you to search for substances that you want to add.

Add a substance button

This is your MDS Material id#



Figure 8

Enter the name of the substance or the CAS# to limit the search. Click the Search button.



Figure 9

The substance or list of substances will be displayed on screen. Highlight the substance and click “apply”.

Figure 10



In Figure 10, enter portion of the substance in the material. Do not forget that min-max portion should be within the required IMDS range (see section 3.5.2 of IMDS Recommendation IMDS 001). Repeat the process of adding the substances until all substances content are added to the report structure. Save the data. Select Yes on the messages that appear in the window when saving. Notes: Total portion of all substances must be equal to 100%. You can mark secret substances if you do not want to disclose them of if they are highly confidential. Click on the confidential box as shown in Figure 10. Secret substances must not be greater than 10% of the material. If joker substances will be used, select the misc. or further additives substances in the system. Total percentage of jokers must not be greater than 10% of the material. Not yet specified joker must only be used for parts that are still in the design phase and should not be used for production parts. Min-Max of basic substances should only be used to indicate actual variations in the material. This must not be used to avoid declaring the full composition. IMDS allows the following ranges:

Basic substance content in the material Allowed range Up to 10% +/- 2.5 % 10-20 % +/- 2.5 % 20-50 % +/- 3 % 50-100 % +/- 5 % Wild cards or system substances cannot be used to replace substances of concern. It cannot also be marked as confidential. Total percentage of secret substances and joker substances (if both will be used in the material) must not be greater than 10%.



Figure 11

e. When all substances content have been added and the portion of each have been identified, complete the Recyclate Information (Figure 11). Click on the “next” button on lower portion of the screen or select Recyclate information section located on left portion of the side. You may or may not enter the information at this time as this is optional for now.



Figure 12

f. Go to next section or Supplier Data. Select your company’s contact person. Save the data.

Figure 13

g. Go to the Recipient Data. Select internal button on top portion. You must release the material report internally to be able to use or attach it in your MDS Component report.

Select Internal



h. Repeat the process if you need to create another material report. Note: Remember the id# of your material report. This will facilitate your search when you are ready to attach it in your MDS Component report.

Figure 14

Figure 14 is a sample of completed and internally released Material report.



Steps on how to create the MDS Component Report a. Select the MDS Component option (Figure 15). Figure 15

b. Enter the following data (Figure 16): Description – as stated in Litens drawing. Note than when you first select MDS, there is a number that will appear beside the component name (i.e. Component_nnnnnnn). You may delete this number or enter Litens part number. Example: Aluminum Bracket 304027 Part/item number – use Litens part number including the engineering revision level (i.e. the capital letter). Example 304027B. Measured Weight – in grams, kg. or lbs. Selection of unit is provided in the system. Tolerance – between measured weight and calculated weight. Maximum tolerance allowed by IMDS is 10%.

Select Component option



Figure 16

c. Attach the material (s) used in producing the part. Select the “add a material” button. Figure 16

Figure 17

d. Enter the id-no. of the material that you have previously created or the MDS material report from your supplier.

This is your MDS component IMDS #. Enter this unique number in “Comment” portion of PPAP Warrant form.

Add Material button



e. Select “own” in the origin if you create the MDS Material report (accepted if report is

submitted by your supplier or published if report is published in IMDS) f. Select the “search” button Figure 18

g. Highlight the MDS Material report and select “Apply” button.

Select “Apply” button



Figure 19

h. Enter the weight of the material in the part. i. Repeat the process of adding the material if additional material must be added. Total

weight of all materials should equal the total weight of the part, otherwise, it should not be greater than the reported tolerance (should not be more than 10% as per IMDS 001 guidelines).

Enter material weight



Figure 20

j. Select “Next” button or Recyclate information. k. Enter recyclate information (optional for now).

Figure 21

l. Select your company’s contact person.



4. Sending the report

a. Select the “Next” button or the “Recipient data” button. b. In Figure 21, select the “Add” button.

Figure 21

c. In Figure 22, type Tesma in company name. Hit the “Search” button.



Figure 22

d. In Figure 23, highlight Litens Automotive Partnership, id# 20854 from among the list. e. Select the “Apply” button.

Figure 23



f. In Figure 24, enter the following company data:

Part/item number – use Litens part number Description – as shown in Litens drawing Drawing No. – Litens drawing number or your own drawing number Drawing dated – current revision date as shown in drawing Drawing Change Level – revision level (engineering change only) Report No. – your company’s reporting control number Date of Report – date you will send the report to Litens (MM/DD/YYYY) Purchase Order No. - PO number (if applicable) Bill of Delivery No. Supplier Code – your vendor code

g. Select “Change” button to accept the data.

Figure 24

h. Save the data



Figure 25

i. In Figure 25, Select “Send” or “Propose” button to submit MDS Component to Litens. The MDS status will change to Handshake if you have successfully sent it to Litens.

Note: You may check the report for error messages before sending it to Litens. Select the icon with √ on top portion of the screen. Correct the error message if needed. The system will not allow you to submit the report if required error messages are not corrected.

j. Status will change to Browse when we view your report. k. Status will change to Accepted when we accept your report, otherwise it will change to

Rejected. l. IMDS will automatically notify you through system message when the report has been

viewed, accepted or refused by Litens. m. Select Log off to exit IMDS. n. You must write the id number of MDS Component report in Comment section of

PPAP Warrant form.

MDS status will change



Figure 26: Sample Completed MDS Component report

This is how a completed MDS Component report should look like.

5. Revising the report

Report should be revised when: - it is refused by Litens - there is an engineering change (e.g. revision level A to B) - there is a change in supplier, coating/finishing content and standard. If a previous report has been submitted and accepted by Litens, the original id# of the report should be retained for Litens recording and maintenance of PPAP database. a. Highlight the report. Select “Copy” option.

Material nodes

IMDS id# must be written in PPAP Warrant form

Component node



Figure 27

b. Select “New version” option to retain the original id#. Figure 28

c. Enter applicable changes.



Note: If change is in MDS Material, you should revise the MDS Material first or request the revised report from your supplier before applying it in MDS Component report.

Figure 29

d. Complete the rest of the section (i.e. recyclate information, supplier data, company data) and resubmit the report to Litens. Follow the steps in # 4 -Sending the report.

Documents

LITENS IMDS Guidelines · A follow up letter requiring IMDS submissions as part of PPAP was ... Ford – WSS, or Toyota ... LITENS IMDS Guidelines