KEY WEST INTERNATIONAL ANDFLORIDA KEYS MARATHON AIRPORTS

DISADVANTAGED BUSINESS ENTERPRISE (DBE) ANDAIRPORT CONCESSION DISADVANTAGED

BUSINESS ENTERPRISE (ACDBE) PROGRAMS

Presentation Agenda

• What is a DBE or ACDBE?

• Purpose/Objectives of DBE/ACDBE Programs

• Florida Unified Certification Program (UCP)

• Certification Process

• FY 2014-2016 Projected Goals

• More Information

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Presentation Agenda

WHAT IS A DBE/ACDBE?

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What is a Disadvantaged Business Enterprise (DBE or ACDBE)?A DBE/ACDBE is a for-profit small business that is:I. At least 51% owned by one or more individuals who are both socially

and economically disadvantaged

II. Whose management and daily business operations are controlled by one or more of the socially and economically disadvantaged individuals who own it

III. Eligibility requirements stated in Code of Federal Regulation, 49 CFR Parts 23 and 26

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What are the Objectives of the Airports’

DBE & ACDBE Programs?

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What are the Objectives of the Airports’ DBE & ACDBE Programs?• Ensure nondiscrimination in the award and

administration of contracts

• Create a level playing field on which DBEs/ACDBEs cancompete fairly for contracts

• Ensure that the DBE/ACDBE program is narrowly tailored

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• Ensure that only firms that fully meet the eligibility standards are permitted to participate as DBE/ACDBE

• Help remove barriers to participation of DBEs/ACDBEsin contracting

• Assist in the development of firms that can compete successfully in the marketplace outside the DBE/ACDBE Program

What are the Objectives of the Airports’ DBE & ACDBE Programs?

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Who Qualifies to be a DBE or ACDBE?Socially and economically disadvantaged individuals are

those who are:

• Found to be socially and economically disadvantaged on a case-by-case basis

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Who Qualifies to be a DBE or ACDBE?• Individuals in the following groups, which are presumed to

be socially and economically disadvantaged include: o African Americanso Hispanic Americans o Native Americans o Asian-Pacific Americans o Subcontinent Asian Americans o Women

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What are the Benefits of being a Certified DBE/ACDBE?

• For projects that receive federal funding (FAA), a DBE goal is identified (typically ranging from 0% – 25% of the project)

• DBEs/ACDBEs receive information on up-coming contracting and bid opportunities

• Only firms certified as a DBE by a Florida UCP agency can meet the DBE goals

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What are the Benefits of being a Certified DBE/ACDBE?

• The DBE/ACDBE Directory is used to locate subcontractors/subconsultants for up-coming projects

• DBEs may participate in design services and construction opportunities ACDBEs can support rental car and concessions

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• New to DBE/ACDBE Plans• Expands opportunities for small businesses• Airports encourage small business participation by:

o Unbundling: Separating larger contracts into smaller pieces

o Outreach/Technical Assistance: Airport advertises contracting opportunities and takes input from SBEs

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What is the Small Business Element (SBE)?

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• Certification & Verification procedures accepted by the Airport:o Florida UCP Certification: Current DBE certification by a certifying

UCP member in accordance with 49 CFR Part 26o State of Florida Department of Management Services Certification:

Current certificate & documentation of Small Business Administration size standards for NAICS code

o City/County/Authority Certification: Current, Government Certification indicating eligibility in women, minority, and/or veteran’s procurements & documentation of Small Business Administration size standards for NAICS code

o SBA 8(a) Business Development Certification

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What is the Small Business Element (SBE)?

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FLORIDA UNIFIEDCERTIFICATION PROGRAM

(UCP)

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What is the UCP?• “One-stop shopping” for firms seeking DBE and/or ACDBE

certification• DBE/ACDBE certification accepted by all USDOT recipients

in Florida• Eliminates duplication of certification for all UCP members

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What does this mean to Certified Firms?• Simplicity and Efficiency

o Single statewide UCP DBE/ACDBEdirectory

o Reduces time locating DBE/ACDBE contractors, service providers, rental car or concession support

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Benefits to DBE/ACDBEs:• Single DBE/ACDBE application reduces paperwork• Real time updates on directory• Certification by trade (NAICS)• One UCP contact person

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Florida UCP Members include:• Certifying Members

o Broward Countyo City of Tallahasseeo Florida Department of Transportationo Greater Orlando Aviation Authorityo Hillsborough County Aviation Authorityo Jacksonville Transportation Authorityo Key West International Airport & Florida Keys Marathon Airporto Lee County Port Authorityo Miami-Dade Countyo Volusia County

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Florida UCP Members (continued)• Non-Certifying Members

o Boca Raton Airport Authorityo Charlotte County Transito City of Gainesvilleo City of Key West – DOTo City of Leesburgo City of Miramaro City of Naples Airport Authorityo City of Ocalao City of St. Petersburgo City of Umatillao Collier Area Transito Council on Aging of St. Lucie

o Escambia County Area Transit

o Hillsborough Transit Authorityo Indian River County Council on Agingo Lake Countyo Lakeland Area Mass Transit Districto Lee Countyo Lee County Transito LYNX/Central Florida Regional

Transportation Authorityo Manatee County Area Transito Melbourne Airport Authorityo Okaloosa County

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Florida UCP Members (continued)• Non-Certifying Memberso Palm Beach International Airporto Palm Trano Panama City MPOo Panama City-Bay County Airport &

Industrial Districto Pinellas Suncoast Transit Authorityo Sarasota County Transportation

Authority

o Sarasota Manatee Airport Authority

o South Florida Regional Transportation Authority

o Space Coast Area Transito St. Lucie Countyo St. Johns Countyo St. Petersburg/Clearwater International

Airport

• Representativeso Highwayo Airportso Transit

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Points to Remember:

• Statewide DBE/ACDBE Certification

• Submission of Certified DBE/ACDBE with Bids or Proposals

• Home State Rule for Out-of-State Firms

• UCP does not yet have reciprocity between States (not yet)

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CERTIFICATION PROCESS

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What is the DBE/ACDBE Certification Process at the Airports?

Application is completed and Applicant provides all required information

On-site review conducted at the applicant's office

Firm's eligibility reviewed

If the application is approved, the applicant is notified, in writing, of the certification approval

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Step 1 Step 2

Step 3

Step 4

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What is the DBE Certification Process?• DBE approval by the Airport is indicated on DBE certificate.• Annual resubmittal of some information to retain certification including:

o Affidavit of Continuing Eligibilityo Current Business Tax Returno Current Tax Return of Owner Claiming Disadvantageo Current Statement of Personal Net Wortho Current Business, Occupational, Contracting and Professional

Licenses

• In Case of Denial: Airport issues denial letter listing the reasons for the intended denial and provides information related to the appeal process

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PROJECTED FAA FY 2014 - 2016 DBE & ACDBE GOALS

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Projected Goals Two-Step Methodology

Base Figure established by comparing Ready, Willing, and Able DBE vendors with all vendors in the Census

County Business Pattern

Establish an adjustment to the Base Figure by determining median DBE participation for previous years

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Step 2

Step 1

Projected DBE Goals FAA FY 2014 - 2016

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Key West International Airport• 13.4% Race-Conscious Goal• 0.0% Race-Neutral Goal

Florida Keys Marathon Airport• 12.6% Race-Conscious Goal• 0.0% Race-Neutral Goal

Projected DBE Goals FAA FY 2014 - 2016

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Projected ACDBE Goals FAA FY 2014 - 2016

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Key West International Airport• 0.4% Car Rental Concessions• 0.5% Non-Car Rental Concessions

Florida Keys Marathon Airport• 0.4% Car Rental Concessions• No goal established for Non-Car Rental Concessions

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Projected DBE & ACBDE Goals FY 2014 - 2016 Airport Improvement Program (AIP) Funds and Projects• FAA requires recipients of AIP Funds for planning and

development exceeding $250,000 to have DBE program

• 49 Code of Federal Regulation (CFR) Part 26 (DBE) and Part 23 (ACDBE)

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FAA FY 2014 - 2016 AIP ProjectsKey West International Airport

a. Monroe Co. Terminal & Annex Modifications and Custom Upgrades

b. Pave Airport Entrance Road

c. EMAS for Runway 27 Departures

d. Commercial Apron Reconstruction

Estimated Budget

$1,221,593

$378,000

$6,000,000

$2,859,750

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FAA FY 2014 - 2016 AIP ProjectsKey West International Airport (continued)

e. Photovoltaic Studies and Plans

f. Noise Improvement Project 8

g. Master Plan Update

h. Chiller Duct Expansion

i. ARFF Fire Truck

Estimated

Budget

$135,000

$9,000,000

$540,000

$450,000

$900,000

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FAA FY 2014 - 2016 AIP ProjectsFlorida Keys Marathon Airport

a. Obstruction Removal – RPZ/Runway 25 Design and Construction

b. Runway 7/25 Rehabilitation, Design and Permitting

c. Master Plan Update

d. PAPI’s – Design, Permit, and Construct

Estimated

Budget

$411,409

$90,000

$90,000

$90,000

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DBE Opportunities FAA FY 2014 - 2016 Primarily:

• Architectural Services • Engineering Services • Commercial and Institutional Building Construction• Highway, Street and Bridge Construction• Residential Remodelers

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ACDBE Opportunities FAA FY 2014 - 2016 Primarily:

• Support for Car Rental Activities• ACDBE Food/Beverage Suppliers• ACDBE Gifts/Sundries - Store Suppliers

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MORE INFORMATION

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Confirm Your Contact Data is Current on New UCP Site!DBE’s review your DBE Listing Here:

• Florida’s UCP DBE Directory can be accessed via their new website at:

http://www3b.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/Home.aspx

Select “DBE Directory” Tab• Any changes? please notify the Airport’s DBE/ACDBE Support Services:

Jo Kinkead, Montgomery Consulting Group, Inc.Telephone: 305-360-2086E-mail: jo.kinkead@mcgi-us.com

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How can I get more information about the DBE/ACDBE Programs? Key West DBE Website: www.keywestairportdbe.net

• See Updated Bid Opportunities

• View Certification Information• View the DBE Directory

• Download Forms• Check out Helpful Links

Additional information for the Airport’s DBE/ACDBE Support Services:

Jo Kinkead, Montgomery Consulting Group, Inc.Telephone: 305-360-2086E-mail: jo.kinkead@mcgi-us.com

Additional Information on DBE/ACDBE Programs found on U.S. Department of Transportation website: http://osdbuweb.dot.gov/business/dbe/index.html

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COMMENTS AND FEEDBACK