jira.skatelescope.org€¦ · Web viewDocument No.: Revision: Date: SKA-TEL-SKO-0001670. C. 2020-07-23. FOR PROJECT USE ONLY. Author: Jacque Stoddart. Page 12 of 14

Name Designation Affiliation Signature

Authored by:

Jacque StoddartKoos Kegel

Grant Hampson

Project Manager Low

DigitizationAstron

CSIRO

SKAODate:

Owned by:

Jacque Stoddart Project Manager Low Digitization SKAO

Date:

Approved by:

Andre van EsSr. Project

Manager SKA-LOW

SKAODate:

Approved by:

Andrea CassonHead of Project Management

GroupSKAO

Date:

Approved by:

PROCUREMENT PLAN SKA-1 CSP LOW CONTRACTS

Document Number.......................................................................SKA-TEL-SKO-0001670Document Type..........................................................................................................PLNRevision..........................................................................................................................Author.................................................................................................... Jacque StoddartDate...............................................................................................................2020-07-27Document Classification............................................................FOR PROJECT USE ONLYStatus....................................................................................................................... Draft

Author, 03/01/-1,

Document structure by Jacque Stoddart, most words written by Koos Kegel (ASTRON) and Grant Hampson (CSIRO), diagrams by CSIRO. We agree Jacque is the owner but not the author.

Author, 03/01/-1,

Noted and agreed

Ian HastingsHead of

Procurement Services

SKAODate:

Approved by:

Joe McMullinDeputy Director-

General and Programme

Director

SKAODate:

Approved by:

Michiel van Haarlem

Head of NL SKA Office

ASTRONDate:

Approved by:

Deputy Director CSIRODate:

Released by:

Joe McMullin

Deputy Director-General and Programme

Director

SKAO

Date:

Document No.:Revision:Date:

Error: Reference source not foundC2020-07-23

Error: Reference source notfound

Author: Error: Reference sourcenot foundPage 2 of 16

DOCUMENT HISTORYRevision Date Of Issue Engineering Change

NumberComments

A 2019-01-09 - First draft release for internal review

B 2020-07-27 Modification to document structure, added new figures and tables, changed contract allocation

DOCUMENT SOFTWAREPackage Version Filename

Word processor MS Word Word 2007 document.docx.docx

Block diagrams MS PowerPoint SKA-TEL-SKO-0001670_SKA1-LOW CSP Contracts Procurement Plan_Diagrams.pptx

Other

ORGANISATION DETAILSName SKA Organisation

Registered Address Jodrell Bank Observatory

Lower Withington

Macclesfield

Cheshire

SK11 9FTUnited Kingdom

Registered in England & WalesCompany Number: 07881918

Fax. +44 (0)161 306 9600Website www.skatelescope.org

© Copyright 2016 SKA Organisation.

This work is licensed under a Creative Commons Attribution 4.0 International License.





http://creativecommons.org/licenses/by/4.0/

TABLE OF CONTENTS1 INTRODUCTION............................................................................................6

1.1 Purpose of the Document......................................................................................................6

2 REFERENCES................................................................................................62.1 Applicable Documents...........................................................................................................62.2 Reference Documents...........................................................................................................6

3 EXECUTIVE SUMMARY...................................................................................7

4 BACKGROUND AND HISTORY...........................................................................7

5 DESCRIPTION OF CONTRACT(S) TO BE PROCURED.................................................95.1 Scope of work........................................................................................................................95.2 Contract Duration and Key Milestones..................................................................................95.3 Estimated Contract Values.....................................................................................................95.4 Critical Dependencies and Constraints................................................................................10

6 THROUGH LIFE COSTS..................................................................................11

7 CONTRACTUAL CONSIDERATIONS....................................................................117.1 Contract Types.....................................................................................................................117.2 Price Type and Payments.....................................................................................................13

8 STATUS OF TECHNICAL REQUIREMENTS FOR PROCUREMENT.................................13

9 OUTLINE OF PROPOSED PRINCIPLES FOR MARKET ENGAGEMENT...........................13

10 SUPPLIER SELECTION.................................................................................13

11 RISKS ASSOCIATED WITH THIS PROCUREMENT PLAN.........................................14

12 FAIR WORK RETURN................................................................................14

13 RECOMMENDATIONS................................................................................14

LIST OF FIGURESFigure 1: Internal CSP cost allocations to be consolidated and finalised before contract award...........8Figure 2: Delivery proposal for CSP Low and Low.CBF.........................................................................12

LIST OF TABLESTable 1: Internal CSP cost allocations to be consolidated and finalised before contract award..........10





LIST OF ABBREVIATIONS

AA.....................................Array Assembly

AIV....................................Assembly, Integration and Verification

ASTRON.............................Netherlands Institute for Radio Astronomy

CBF....................................Correlator Beam-Former

CDR...................................Critical Design Review

CPTF..................................Council Preparatory Task Force

CSP....................................Central Signal Processor

CSIRO................................Commonwealth Scientific and Industrial Research Organisation

ECC....................................Engineering and Construction Contract

ECP....................................Engineering Change Proposal

INAU..................................Infrastructure Australia

ITF.....................................Integrated Test Facility

LFAA …………………….. ........Low Frequency Aperture Array

LMC …………………….. .........Local Monitoring & Control

MCCS…………………… ..........Monitor, Control and Calibration Services

NEC4 ………………………........New Engineering Contract 4th Edition

PI ………………………..............Program Increment (SAFe term)

PSC....................................Professional Services Contract

PSS………………………............Pulsar Search

PST………………………............Pulsar Timing

SaDT..................................Signal and Data Transport

SAFe..................................Scaled Agile Framework

SC......................................Supply Contract

S-CDR................................System CDR

SDP....................................Science Data Processor

SKA....................................Square Kilometre Array

SKA-1.................................Square Kilometre Array Phase 1

SKAO.................................SKA Observatory

SSI.....................................Sub System Integration

T0......................................Start of SKA construction Tendering

TM.....................................Telescope Manager









1 Introduction1.1 Purpose of the DocumentThis draft procurement plan outlines how the SKA Observatory (SKAO) intends to procure/acquire the work-packages described within this plan.

2 References2.1 Applicable DocumentsThe following documents are applicable to the extent stated herein. In the event of conflict between the contents of the applicable documents and this document, the applicable documents shall take precedence.

[AD1] S-CDR costbook[AD2] SKAO Procurement Policy and Procedures[AD3] Roll-out Plan for SKA1 Low[AD4] SKA-1 Master Schedule

2.2 Reference DocumentsThe following documents are referenced in this document. In the event of conflict between the contents of the referenced documents and this document, this document shall take precedence.

[RD1] The Netherlands SKA1 tier 1 CSP Low Work package Delivery Plan[RD2] CSP Low CDR roll out plan





3 Executive Summary

The overall SKA-1 procurement model is a hybrid of allocation and tendering, with a number of significant work-packages, including the CSP Low work-packages which were provisionally allocated to The Netherlands by the Council Preparatory Task Force during its eighth meeting (CPTF-08) in September 2019.

Work-packages not allocated by the CPTF will be bundled into contracts and competitively tendered amongst the membership of the SKAO.

Members with provisional allocations were asked to submit outline proposals. The Netherlands and Australia prepared an outline CSP proposal for Work Package 01.03.04 CSP Low;

The Netherlands SKA1 tier 1 CSP Low Work package Delivery Plan [RD1]

These outline proposals were reviewed internally by the SKAO and preliminary positive feedback was provided by the SKAO to CPTF-10 in November 2019.

The CSP Low contracts will be procured for a cash consideration for both the Dutch and Australian contributions.

There is one issue that remains to be concluded, the agreement on the type of NEC4 contracts. This document addresses the current form of contract and indicates that changes may still occur in order to align contracts used throughout SKA-1 construction and/or further negotiations with contracting parties. Note that the SKAO holds the central contingency and controls the processes by which the contingency is released.

This draft procurement plan is a further iteration of the outline proposal [RD1] received from The Netherlands and Australia. This draft procurement plan, once approved, will form the basis for the procurement section of the SKA-1 Construction Proposal.

4 Background and History

The original CSP element consisted of five sub-elements, with the correlator/beamformer dedicated to respectively the Mid or Low telescopes (Mid.CBF, Low.CBF) and sub-elements common to both telescopes (LMC, PSS, PST). When the SAFe method was introduced, the work package breakdown structure for CSP Low changed and now only contains CSP Low Activity Management and the Low Correlator and Beamformer (Low.CBF).





The CSP Low Activity Management work package contains the organisation and the Assembly/Integration/Verification for all sub-elements of CSP Low. This includes the integration of Pulsar Search (Low.PSS), Pulsar Timing (Low.PST), Correlator and Beamformer (Low.CBF), and Local Monitoring and Control (Low.LMC). Note that Low.PSS, Low.PST and Low.LMC are not part of this work package. To coordinate delivery, all development tasks are performed within the SAFe framework.

The Assembly/Integration/Verification activity within CSP Low, now called CSP Sub-System Integration (SSI), depends strongly on the availability of PSS, PST and LMC, therefore close cooperation with the SAFe PSS, PST and LMC development teams is required.

The Low.CBF work package delivers the CBF to the CSP Low SSI. It contains the hardware development, production, and the code development for the complete correlator and beamformer functionality.

Both hardware development at ASTRON and code development at CSIRO will be organised within SAFe which optimizes the integration within the SKA and prepares for the CSP SSI. The Tier 1 Lead will work closely with the SKA SAFe teams to ensure overall on schedule delivery and technical alignment of CSP Low. The Hardware Production sub-contractor will primarily interface with ASTRON in technical matters and the Tier 1 Lead for scheduling and financial matters.

Figure 1 illustrates a possible cost breakdown of CSP Low starting with the allocations provided in the CSP Low Work Packages. The approximate internal CSP Low allocations are indicative only and will be finalised before contract award.





Figure 1: Internal approximate CSP cost allocations to be consolidated and finalised before contract award

5 Description of Contract(s) to be procured

5.1 Scope of work

The SKAO will procure, in accordance with the SKAO Procurement Policy and Procedures [AD2], four single source contracts (to be formally confirmed) for The Netherlands and Australia covering the following outline scope of work:

1. Management and System Engineering for the CSP Low and Low.CBF work packages, including delivery to System ITF and/or Site according to the Roll-out Plan for SKA1 Low [AD3]

2. Development and design verification of the Low.CBF hardware 3. Production and testing of the Low.CBF hardware 4. Development of the Low.CBF code (firmware and software), integration of the

Low.CBF sub-element, and CSP Low sub-element Sub-System Integration (SSI) including testing of products delivered by other CSP Low product contracts (CBF, PSS, PST and LMC), as well as integration support with all SKA Low products (CSP Low, LFAA, TM, INAU, SDP, and SADT)

CSP Low contract documents, including the CSP Low reference designs, for all contracts will be prepared by the SKAO during the bridging phase. SAFe contracts are to be written to cover the full scope of work to be delivered by The Netherlands and Australia. Commercial tender packages (such as hardware production) will be prepared by the CSP Low Tier 1 Lead during construction.

5.2 Contract Duration and Key MilestonesThe SKAO intends to procure these contracts as soon as possible after T0 as this work is on the SKA1 Low critical path.

The duration of the contracts will extend throughout all Array Assemblies and will end after completion of support services to the Low System AIV team.

These contracts will be procured according to the SKA-1 Master Schedule [AD4].Document No.:Revision:Date:



Author: Error: Reference sourcenot found

Page 10 of 16

These contracts will be activity-based with key delivery milestones derived from the SKA-1 Master Schedule [AD4] and Roll-out Plan for SKA1 Low [AD3].

5.3 Estimated Contract ValuesThe estimated contract values below are as per the SKA-1 Cost Book (System CDR version) [AD1].

The Cost Book value of these CSP Low contracts is approximately €23M excluding contingency. These contracts are allocated to two countries as shown in Table 1. Costs indicated are approximate internal CSP allocations and will be finalised before the contracts are awarded (to achieve an appropriate balance of management and technical work).

Note that for Australia:

the Low.CBF code development, Low.CBF integration and CSP Low SSI contracts will be with CSIRO.

For The Netherlands:

the hardware development contract will be awarded to ASTRON the hardware production contract will go to a Dutch production company The Low.CBF Management contract will be awarded to a commercial Dutch company

and will deliver Low.CBF to CSP Low (and effectively SKAO) The CSP Low Management Tier 1 contract will be awarded to a commercial Dutch

company and will deliver CSP Low to SKAO.

Table 1: Internal CSP cost allocations to be consolidated and finalised before contract award

Work Package Cost Book value

(2017 exchange rate)

The Netherlands Contracts

(excluding contingency)

Australia Contract

(excluding contingency)

€ 6.5MCSP Low Activity Management:

WP 01.03.04.01

€ 5.7M(Management of

CSP Low and Low.CBF)

€ 2.25M(Hardware Development)

€ 5M(Hardware Production)

€ 10.05M(Sub-System Integration, (Code Development and

Low.CBF Integration)

€ 16.5MLow.CBF Delivery:





Page 11 of 16

Author, 03/01/-1,

Will the SAFe PSC contracts be activity-based? Or will they be based on providing personnel into SAFe?

WP 01.03.04.02

€ 23M € 12.95M € 10.05M

5.4 Critical Dependencies and Constraints

There are a number of critical dependencies and constraints that could impact this Procurement Plan, including:

■ CSP Low PSS/PST/LMC are contracted to other Tier 1 contractors which may potentially result in this CSP Low contract not delivering the product or functionality (and/or to schedule) due to lack of direct control of the other CSP sub-elements.

■ Lack of maturity of the interfacing SKA SAFe process particularly with regard to the integration of hardware and software products.

■ AA0.5 was not identified as an Array Assembly milestone in the CSP Low CDR roll out plan [RD2] and consequently this will place extra constraints on the delivery schedule.

■ The Roll-out Plan for SKA1 Low [AD3] has evolved in pre-construction and may be different to the CDR version which may result in schedule discrepancies.

■ Exchange rate variations may result in costs beyond the contract estimated value.

■ COVID-19 may create travel restrictions between The Netherlands and Australia and could result in schedule constraints.

6 Through Life Costs

All NEC4 Engineering and Construction Contracts (ECC) will include the following:

● Delivery of the functionality for the particular array assembly

● Simulators and/or emulators, as needed, for integration activities

● As Built Information and data packs

● Training materials and documentation

● Warranties (and Spare Parts)





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● Maintenance of assets after handover to SKAO

All NEC4 Professional Service Contracts (PSC) will include the following: Delivery of the functionality for the particular SAFe Program Increment (PI) Activity schedule for each PI Mutually agreed set of objectives or features Up to date documentation on the delivered products As built information and data pack provided to SKAO

7 Contractual Considerations

7.1 Contract TypesNEC4 contracts are felt to be appropriate to SKA’s context as it is based on collaborative rather than adversarial processes. The following information on NEC4 is provided for reference only (source: Wikipedia)

NEC4-ECC: The NEC4 Engineering and Construction Contract (ECC) has been developed for any construction based contract between an Employer and a Contractor. It is intended to be suitable for any sector of the industry. Within the ECC contract there are six family level options.

NEC4-PSC: This contract is for anyone providing a service, rather than doing any physical construction works. Designers are the most obvious party that fit into this category. Whilst they are producing a design for an employer or contractor, they would sign up and follow the clauses within the PSC. Most of the clauses within this contract are the same or similar to those in the main ECC contract, so that all contractors, designers and subcontractors have pretty much the same obligations and processes to follow as each other.

NEC4-SC: This is for a supplier of supplies or goods to a project, and puts extra contractual requirements on them during their procurement/manufacture period. The Supply Contract is for big bespoke items i.e. designed and manufactured specifically for that contract, with the Short Supply Contract potentially being for more run of the mill / commoditised items on a project. Neither of these contracts cover working on a Site. i.e., as written they are not 'supply and install' contracts.

The exact type of contract will be determined before contract award, however for the moment the assumption is that

ECC contracts could be used for the management (CSP Low and Low.CBF) SC contract could be used for hardware production PSC contracts could be used for SAFe teams (development and integration)





Page 13 of 16

Author, 03/01/-1,

To be discussed as this could form standard wording and PI ‘s are flexible or a PSC contract can be given every 3 months with this listed – for discussion

Author, 03/01/-1,

Does this mean the activity schedule for every PI will be in the contract up-front? I thought PI schedules were set more flexibly?

Figure 2 illustrates a possible management structure for both CSP Low and Low.CBF. CSP Low delivers the overall element to SKAO, and Low.CBF delivers the sub-element to CSP Low.

Figure 2: Delivery proposal for CSP Low and Low.CBF

7.2 Price Type and Payments

The CSP Low Tier 1 contracts will be cash contribution agreements based on NEC4 contracts.

All construction credits awarded by the SKAO for work performed under the Tier 1 CSP Low contracts will be made upon satisfactory completion of milestones (which may be based on time contributed to SAFe teams).

8 Status of Technical Requirements for Procurement

The current scope of work is for the full SKA-1 Design Baseline. However, the SKA-1 Construction Proposal could be developed around a reduced SKA-1 Deployment Baseline.

The SKA Office is currently assessing and planning to update the following documents to reflect the Deployment Baseline as required:

Statements of Work Technical Requirements including interfaces Reference Design(s) Pricing Documents





Page 14 of 16

The Design Baseline has been approved at S-CDR, any changes will follow the ECP process.

9 Outline of Proposed Principles for Market Engagement

The CSP Low Contracts will be awarded to organisations within the Netherlands and Australia and need to be expedited as a sole source negotiated acquisition in order to enable timely appointment within 6 months of T0 so as to allow construction to start as soon as possible.

10 Supplier selection In the case where sub-contracts are placed, these are bound to national procurement laws and will be advertised according to applicable rules/regulations.

All potential suppliers will be pre-qualified. Prequalification will be led by the Tier-1 Lead on behalf of the SKAO in accordance with criteria set by the SKAO in consultation with the Tier-1 Lead. These will include both qualitative and financial criteria and must include health, safety and environmental criteria.

Shortlisting of potential tenderers will be carried out based on ranking. Any final shortlist will be capped appropriately.

Tendering and subsequent contract award will be carried out in accordance with SKAO Policies and Procedures.

11 Risks associated with this Procurement Plan

Time to award is delayed by lack of maturity of the interfacing SKA SAFe process particularly about definition of the responsibilities for integration of hardware and software products and identification of resources to undertake any additional integration activities.

● CSP Low PSS/PST/LMC are contracted to other Tier 1 contractors which may

potentially result in this CSP Low contract not delivering the product or functionality (and/or to schedule) due to lack of direct control of the other CSP sub-elements.

● Exchange rate variations may result in costs beyond the contract estimated value.

● For the integration of CSP Low hardware and software products the identification of

which resources (System AIV, CSP Low SSI, Low.CBF Integration) are to undertake any issue-fixing activities to make the integration successful. It is often the case that responsibility gets pushed down to lower parties even though they may not be responsible.





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Author, 03/01/-1,

This can be discussed and we have all the right information

Author, 03/01/-1,

Can this be a bit faster?

Author, 03/01/-1,

To be discussed

Author, 03/01/-1,

I don’t think we have a deployment baseline any more – aren’t we working towards the full design baseline (but with the option of scope contingency if necessary)

12 Fair Work ReturnAll contracts will be awarded to entities from the Netherlands or Australia. The contract amounts are within the Fair Work Return specified and approved by the SKAO.

13 RecommendationsRegarding the SKA-1 CSP Low contracts, and subject to consideration of the risks identified in Section 10 above, the authors recommend that:

● This Procurement Plan is endorsed and approved; and

● This Procurement Plan is used to develop the procurement section of the SKA-1

Construction Proposal.





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