COLLEGE LEARNING COUNCIL3:00 PM – 5:00 PM Monday, December 06, 2010 AC-107

Co-Chairs: Ann Beheler, Susan Lala-Bell, Tiffany Haynes

MINUTES

Present:Andrew Messchaert, Ann Beheler, Ann Marie Wagstaff, Baldomero Garcia,Bret Davis, Chris Craig, Craig Britton, Donna Berry, James Entz, John Word,Kim Behrens, Lorie Barker, Maria Roman, Michael Carley, Miles Vega, Resa Hess, Richard Goode, Rosa Carlson, Russell Fletcher, Steve Schultz, Susan Lala-Bell,Susan Regier, Virginia Gurrola

Absent:Bill Henry, Cynthia Smith, David Bezayiff, Eric Mendoza, Leif Syrdahl,Stewart Hathaway, Terry Crewse, Tiffany Haynes

Guests:Anja Goebel, Rickelle Syrdahl, Joel Wiens

I. Call to OrderThe meeting was called to order by Ann Beheler at 3:01 PM.

II. Motion to Adopt the AgendaMotioned: Russell FletcherSeconded: Miles Vega

Ayes: 17 Nays: 0 Abstentions:0

Motion: Carried

III. Motion to Approve the Minutes of November 15, 2010Motioned: Richard GoodeSeconded: Russell Fletcher

Ayes: 16 Nays: 0 Abstentions:1

Motion: Carried

IV. Information Itemsa. Posting Notices on Campus (who is authorized, proper

placement, proper method of posting) – John Word Mr. Word enlisted the support of the members and the areas

they represent regarding proper posting of notices on campus.

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Mr. Word asked that everyone follow the vendor posting policy and utilize campus bulletin boards whenever possible.

Removable blue tape was distributed to those who requested it. M&O will provide the first roll; subsequent rolls must be purchased by the user. This tape is to be used when posting items that cannot go on a bulletin board.

Discussion ensued.

b. M&O Work Order Requests / Upcoming Work Order System – John Word Mr. Word enlisted the support of the members and the areas

they support in utilizing the Request for Maintenance Service form. The form is available on the PC Website under “Bulletin Board.” The form must be completed, printed, reviewed and signed by the division chair, and submitted to M&O.

Mr. Word stated that he is working with BC and CC to implement a computerized maintenance management system.

Discussion ensued.

V. Discussion Itemsa. Fine & Applied Arts Program Review – James Entz

James Entz presented the Fine & Applied Arts Program Review. Mr. Entz clarified that goals one and two of the Program Review

are now co-goals. One of the main areas the division is looking at is the

sustainability of the music program. If Porterville College is to be thought of as a comprehensive college, it must have a full complement of courses.

Discussion ensued. Mr. Shultz shared that it was decided previously in CLC that the

Strategic Planning Committee would be the body to review Program Reviews.

Mr. Carley clarified that Program Review goals do not have to be ranked by importance.

Mr. Carley also noted that it is more important for a division to compare themselves to themselves over time, rather than comparing themselves to other divisions in the college.

Dr. Beheler asked the members to review the Fine & Applied Arts Program Review and to send feedback to Mr. Entz and copy Mr. Schultz for the Strategic Planning Committee.

Further discussion ensued. Mr. Fletcher stated that the most requests he receives from the

students for Art classes are for Photography. Dr. Beheler shared that there will be an opportunity to work on

an Art transfer degree that is SB1440 compliant.

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Mr. Goode shared that he would be sending out an email regarding two meetings in the spring on the C-ID Descriptors. They will be writing descriptors and working on transfer degrees; one of the disciplines will be Music.

b. Recommendation to revitalize MAA (Medi-Cal Administrative Activities) Program by providing 10% of the net MAA proceeds to be directed to the facilitators division or program, then designate a purpose for the remaining funds to get buy in from faculty and staff – Donna Berry Ms. Berry presented information on revitalizing the MAA

Program. Ms. Anja Goebel shared some of the history of the MAA Program

on the PC campus, and stated that she feels the MAA Program is a “win-win.”

Discussion ensued. It was emphasized that the percentage breakdown and how the

money can or cannot be used must be spelled out ahead of time. MAA Program training was discussed and planned for early

Spring 2011. It was emphasized that the time of the MAA training should not

be during peak hours. It was requested that this item be taken back to the Budget

Committee for further discussion. A final breakdown of the net proceeds was suggested as follows: 45% to the sponsoring program (area or division doing the work), 45% to the college general fund, and 10% to the facilitator.

c. Recommendation from Budget Committee to request that Dr. Carlson explain her decision to veto/alter the recommendation regarding the use of Instructional Materials/Equipment Fund and carryover for computers – Donna Berry Ms. Berry presented a request from the Budget Committee that

Dr. Carlson explain her decision to “veto” the recommendation regarding the use of Instructional Materials/Equipment Fund.

Dr. Carlson shared that she did not veto the recommendation; she altered it. She stated that half of the money would be spent, and half would be put on hold. This was outlined in a very clear memo from Dr. Carlson.

Dr. Carlson clarified that the midyear cuts are unknown at this time.

It was stated at the Chancellor’s Forum that there will be cutbacks to student services and hours that impact students in the library and computer lab. The money that is being placed on

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hold may be needed to bring in temporary employees at key times of the academic year to cover these areas.

Dr. Carlson encouraged the College Learning Council to have a discussion of their priorities.

Dr. Carlson clarified that the instructional funds can begin being spent any time.

Dr. Beheler stated that the Division Chairs will have to meet in January to prioritize the needs list.

TTIP is very specific on what the TTIP monies can be spent. The TTIP monies will have to be pulled out and identified first.

Chris Craig, Lorie Barker, and other s will be involved with the prioritization meetings.

d. BAM Evaluation II Report – Ann Marie Wagstaff Dr. Wagstaff presented information regarding the BAM

Evaluation II Report, and encouraged everyone to read it for themselves.

The report will go back to Consultation Council in January. Members were encouraged to contact Dr. Wagstaff or Dr. Beheler

if they have any questions or feedback about the report.

e. Proposal to Partner with National University – Steve Schultz Mr. Schultz presented information on National University and a

proposal to partner with National University on a satellite Bachelor’s Degree completion program on the Porterville College campus.

National University has met with the Enrollment Management Committee, Division Chairs, and the Administrative Council.

National University is a private non-profit institution. Discussion and questions ensued. Mr. Vega motioned to partner with National University and Ms.

Gurrola seconded the motion. Further discussion ensued.

VI. Action Itemsa. Recommendation to Approve Budget Subcommittee

Membership & Charge – Donna Berry Ms. Berry presented the Budget Subcommittee Membership &

Charge. Mr. Goode motioned to approve the Budget Subcommittee

Membership & Charge, and Mr. Fletcher seconded the motion. Discussion ensued.

Motion to Approve the Budget Subcommittee Membership & Charge

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Motioned: Richard GoodeSeconded: Russell Fletcher

Ayes: 20 Nays: 0 Abstentions:0

Motion: Carried

b. Proposal to Partner with National University – Steve Schultz

Motion to Approve the Partnership with National UniversityMotioned: Miles VegaSeconded: Virginia Gurrola

Ayes: 17 Nays: 1 Abstentions:2

Motion: Carried

VII. Subcommittee Reportsa. Enrollment Management Committee

Mr. Carley shared that the Enrollment Management Committee met with National University during their last meeting.

b. Grant Oversight Committee/Grant Progress Reports Mr. Carley shared that Grant Oversight has not met since the last

CLC Meeting. They will meet on Tuesday, December 07, 2010. The KCCD has applied for a several-district-wide, possibly five-

year grant called Completion By Design through The Gates Foundation.

Discussion ensued.

c. Budget Committee – Donna Berry Ms. Berry shared that budget worksheets went out and came

back in. The Budget Committee is in the process of putting that information together.

The Budget Committee has also been discussing the Sustainability Reports that were due on November 30, 2010. They’ve received a lot of them.

The Budget Committee has also been discussing the One-Page Yearly Program Review Update and how that will be used.

They have also been working on the Budget Planning Calendar and hope to bring that to the next CLC Meeting for discussion.

d. Strategic Planning Committee No report.

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VIII. Other Reportsa. President

Dr. Carlson introduced Resa Hess, the new HR Manager at Porterville College.

Dr. Carlson thanked everyone who attended the Chancellor’s Open Forum and commended their open and honest communication.

b. Accreditation Based on the Accreditation open forums that were held, Ann has

gone through the Accreditation Standards and sub-items and separated them out according to existing committees. The information will be sent out to everyone the first of the Spring 2011 semester.

BRIC will be on campus during FLEX Days doing three separate one-hour sessions.

c. Academic Senate – David Bezayiff No Report.

d. Curriculum Committee No Report.

e. Basic Skills Committee – Antonia Ecung No Report.

f. Student Learning Outcomes Committee No Report.

g. Facility Planning Advisory Committee No Report.

h. Marketing and Outreach Committee No Report.

i. Information Technology Committee No Report.

j. CCA No Report.

k. CSEA No Report.

l. ASPC – Russell Fletcher

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ASPC is planning several events for next semester. Mr. Fletcher shared a message from ASPC President, Phillip

Duncan: “We appreciate your cooperation in trying to get students involved again in the operation of the college. It is a precedence that we are trying to set for future administrations.”

APSC plans to be heavily involved next semester in CLC, as well as the subcommittees that were suggested to them. The hope is to create a more beneficial experience for the administrators, professors and support staff, as well as a better environment for students.

IX. Other Itemsa. First CLC Meeting of the New Year

There will be a special CLC Meeting on Monday, January 31, 2011; the regularly scheduled meetings will begin on Monday, February 7, 2011.

X. Future Agenda ItemsNone

XI. Motion to Adjourn the MeetingThe meeting was adjourned by Ann Beheler at 4:50 PM.

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