COLLEGE LEARNING COUNCIL

3:00 PM – 5:00 PM Monday, April 16, 2012 AC-105

Co-Chairs: Steve Schultz, Susan Lala, Tiffany Haynes

MINUTES

Present:Dale Norton, Steve Schultz, Virginia Gurrola, Lorie Barker, Chris Craig, John Word, Susan Lala, Michael Carley, Stewart Hathaway, Joel Wiens, Andrew Messchaert, Bret Davis, Craig Britton, James Entz, Valerie Lombardi, Miles Vega, Richard Goode, Rickelle Syrdahl, Ann Marie Wagstaff, Russell Fletcher and Jorge Lopez.

Absent:Rosa Carlson, Antonia Ecung, Bill Henry, Kim Behrens, Rodney Frese, Maria Roman, Erin Cruz, Eric Mendoza, Resa Hess, Susan Regier, Leif Syrdahl, Terry Crewse, Tiffany Haynes, Baldomero Garcia

I. Call to OrderThe meeting was called to order by Schultz at 3:45 p.m.

II. Adoption of AgendaMotion to adopt the agenda was approved.

III. Approval of MinutesAdoption of the minutes were deferred to next scheduled meeting.

IV. Information/Announcement ItemsA. Integrated Planning And Assessment Action – Steve Schultz

Mr. Schultz was sent an example of a planning model from another community college. As a planning document it’s meant to be a complete picture of the campus’ planning written in a concise, easy to understand way. The campus in question is doing a lot of things that Porterville College is doing. Because PC has not yet developed an official planning model, it seemed appropriate for the Strategic Planning Committee to compile the plans and planning calendars that have been created, bring them together in a document, give the model a name and create something that can be easily presented to the Accrediting Commission. Mr. Schultz asked the committee to review the draft which was handed out. He is seeking suggestions or input on omissions from the committee, and believes that this plan will be an item to come up for approval in the fall. Once adopted, this plan can be used as a model for each program on the campus when planning is done in the future.Richard Goode – IT should be a CLC sub-committeeMichael Carley – Facilities Planning should be CLC sub-committees as well.

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Further input should be sent to Mr. Schultz, who will report the changes/suggestions to Strategic Planning.

V. Discussion/Action ItemsA. Program Reviews – Steve Schultz

Copies of four program reviews were distributed to the committee after being reviewed by the Strategic Planning Committee, which has recommended that these program reviews be approved by CLC. Four copies were distributed to the committee, Social Science, Information Technology, President’s Office and Office of Student Services. Each program either met or exceeded expectations as they are laid out by the program review rubric.

Mr. Schultz noted that the Student Services program compiles 12 separate programs under the department of Student Services. As these reviews are written in a consistent manner, Enrollment Management suggests they be approved as a group.

The program review rubric will need to be updated and redistributed to those who write program reviews in the future, to ensure that these reviews either meet or exceed the standards for the program review process.

Two more programs will be presented in the future: Physical Education and Library. Language Arts is near completion. Mr. Shultz will distribute digital copies online to be passed by CLC at the next meeting.

B. 2012 Accreditation Report – Steve SchultzThe Chancellor has requested a copy of the report by April 24th so she can review it, before it goes to the Board in May. Mr. Schultz is looking to have all the changes being sent to him made to the report before sending it to the Chancellor. These changes are not substantive in nature. Mr. Schultz proposes that CLC approve the document as a continuing work in progress, in the understanding that minor changes will still be made. Major changes will be brought before CLC for review. If a major change needs to be made after it is printed for Accreditation Commission, an addendum will be written to submit with the report.

As far as changes from the Chancellor and the Board, Mr. Schultz suspects that the changes made, if any, will be minor and in an editorial fashion, such as noting places where evidence should be cited.

Mr. Schultz will have a final, bound copy of the report to present at Flex Days.

Changes noted at the meeting: Carley – Still missing: In Standard 1, the evidence was reorganized, and a couple

of changes were made to 1B, such as a reference to the Educational Master Plan,

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the deletion of the second actionable improvement plan, and the addition of a paragraph on the campus using CurricUNET for the assessment of SLOs (page 78).

“I move that the institutional self-evaluation report be approved with the proviso that any substantive changes will be brought back to CLC for approval.”

Motioned: Ann Marie Wagstaff Seconded: Russell Fletcher

Ayes: 21 Nays: 0 Abstentions: 0Motion: Carried.

VI. Subcommittee ReportsA. Enrollment Management CommitteeB. Grant Oversight Committee/Grant Progress ReportsC. Budget CommitteeD. Strategic Planning Committee

VII. Other ReportsA. PresidentB. AccreditationC. Academic SenateD. Curriculum CommitteeE. Basic Skills CommitteeF. Student Learning Outcomes Committee – Rickelle Syrdahl

The SLO Committee has drafted a new set of Institutional SLOs and has renamed the existing ISLOs GE SLOs. There is a distinction being made between the two at other campuses. There are fewer ISLOs, and they are written in a broader manner, to provide for institution-wide outcomes that apply to all students, including certificate students as well as degree and transfer students.

Mrs. Syrdahl has sent this draft to the Academic Senate to review, and feels it’s important to notify CLC as well.

Discussion followed to clarify the need for this change. Mr. Schultz asked that the SLO Committee review the section on Institutional SLOs in the Accreditation Report to ensure that it is still accurate. Mrs. Syrdahl will bring copies of the new ISLOs and the GE SLOs to the next Curriculum committee to better demonstrate the need for a distinction.

G. Facility Planning Advisory CommitteeH. Marketing and Outreach CommitteeI. Information Technology CommitteeJ. CCA

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K. CSEAL. ASPC – Russell Fletcher

The ASPC is seeking an update on the status of either the reinstatement of the student government course, or priority registration for the ASPC government members.

Vega: Student Services does not technically own the class yet. As far as the prospects of having it appear on the schedule, it would be spring 2013 at the earliest. The course needs to be revised and sent through the Curriculum process. This summer the involved parties will be able to come up with an official resolution on either the reinstatement of the class, or allowing the ASPC to have priority registration.

M. OtherVIII. Future Agenda Items

A. ISLOs – Rickelle SyrdahlB. Degree Works Presentation – Virginia GurrolaC. Mental Health Services Grant – Michael Carley/Susan Lala

IX. AdjournmentMeeting was adjourned at 4:25 p.m. by Mr. Schultz.