COLLEGE LEARNING COUNCIL3:00 PM – 5:00 PM Monday, November 15, 2010 AC-107

Co-Chairs: Ann Beheler, Susan Lala-Bell, Tiffany Haynes

MINUTES

Present:Andrew Messchaert, Ann Beheler, Ann Marie Wagstaff, Antonia Ecung, Baldomero Garcia, Bill Henry, Chris Craig, Craig Britton, David Bezayiff, Donna Berry, Eric Mendoza, James Entz, Jason Duncan, John Word, Kim Behrens,Lorie Barker, Maria Roman, Richard Goode, Russell Fletcher, Susan Lala-Belle, Susan Regier, Terry Crewse, Virginia Gurrola

Absent:Bret Davis, Leif Syrdahl, Michael Carley, Miles Vega, Rosa Carlson, Steve Schultz, Stewart Hathaway, Tiffany Haynes

Guests:Leonor Serna

I. Call to OrderThe meeting was called to order by Susan Lala-Bell at 3:07 PM.

II. Motion to Adopt the Agenda (with corrections)Motioned: Donna BerrySeconded: Bill Henry

Ayes: 21 Nays: 0 Abstentions:0

Motion: Carried

III. Motion to Approve the Minutes of November 1, 2010 (with corrections)Motioned: James EntzSeconded: Susan Regier

Ayes: 21 Nays: 0 Abstentions:0

Motion: Carried

IV. Information Itemsa. CA Mini-Corps – Leonor Serna

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Leonor Serna presented information on the CA Mini-Corps program.

The funding for Mini-Corps comes through Title I, Federally Funded Migrant Education.

The two objectives of the program are:o To meet the needs of migrant children.o Increase the number of individuals going into the field of

education. Students interested in getting the training and experience

provided by Mini-Corps can reach Ms. Serna at (559) 791-2300.

b. Transfer Degrees – Richard Goode Mr. Goode presented information on the new Transfer Degrees

as required by SB1440. The C-ID now has five model transfer curricula on their website:

o Mathematicso Sociologyo Communicationso Psychologyo Geology

The State Chancellor’s Office has indicated that they will expedite the approval of transfer degrees that are based on the model curricula.

PC has all the classes in place to offer the Mathematics Degree, and is only one course shy of the Geology Degree.

The website is C-ID.net.

c. Sign Language Interpreters – Donna BerryEstablish budget of $39k for Contracted Services for Sign Language Interpreters for Fall 2010 Semester, and $15k for Sign Language Interpreter III for Spring 2011 Semester, as a compliance requirement for hearing impaired students (voted in the October 4, 2010 CLC Meeting to add budget to DSPS for Sign Language Interpreters) Ms. Berry presented updated information on sign language

interpreters being incorporated into the adopted budget.

d. Yearly Program Review Sheets/Budget Worksheets – Ann Beheler/ Donna BerryYearly Program Review update data sheets and Budget Worksheets to be sent to Instructional and Non-Instructional Budget Managers

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The Budget Worksheets did go out to both instructional and non-instructional areas. The worksheets are very similar to what they were last year.

Attached to the worksheets was a Yearly Program Review sheet for the instructional areas. The sheet was created by Ann Beheler and Michael Carley. The purpose of the sheet is to ensure that Program Review requests are data-driven.

A Sustainability and Service Area Questionnaire went out to the non-instructional areas.

e. Budget Planning Calendar – Donna Berry The Budget Committee is working on updating planning calendar

in conjunction with the strategic calendar. The Budget Planning Calendar will be brought back as a

discussion item and an action item in the future.

f. ASPC Representation on Committees Russell Fletcher will bring the list of needed representatives to

the ASPC senators and match up senators with the vacancies on committees.

g. Academic Senate’s Faculty Hire Ranking David Bezayiff gave the Faculty Hire Rankings as determined by

the Academic Senate’s discussion and voting. The rankings are as follows in descending order, with the first one being the number one priority position:o Reading 29 pointso Chemistry 36 pointso Math 47 pointso English 49 pointso Health Career I 54 pointso Reference Librarian 57 pointso Human Services 64 pointso Counseling/DRC 68 pointso Heath Careers II points not stated

V. Discussion Itemsa. PC’s Definition of Sustainability – Steve Schultz (discussion

led by Ann Marie Wagstaff in Mr. Shultz’s absence) The Budget Committee is open to input from anyone who sees

problems with the current, updated, Definition of Sustainability at Porterville College, which was distributed as a meeting handout.

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Discussion ensued regarding the second bullet under “When Sustainability Is Not Maintained to Support Ideals,” primarily the issue of campus operation hours.

Discussion ensued regarding the vagueness of the term “Student Services.”

b. Budget Committee Membership & Charge – Donna Berry Ms. Berry presented the new Budget Committee Charge and

Membership Document. This item will be an Action Item on the December 6th CLC Meeting

agenda.

c. Campus Security – Lorie Barker Ms. Barker inquired about campus security at night and who is to

be contacted in the event that security is needed. Ms. Berry shared that Ron Childress has been hired for campus

security. She will send out a pc_all announcing Officer Childress and his email address.

Officer Childress will be working 8:30 AM – 12:30 PM, Monday - Friday.

An RFP has been submitted to HR for an evening Public Safety Officer, but until one is hired, Officer Childress will be covering the hours of 5:45 PM – 10:30 PM, Monday – Thursday. He is here on campus, along with one or two cadets.

The phone number on the safety posters will reach Officer Childress.

An RFP has been submitted to HR to fill the security opening in the middle of the day, as well as on Saturdays.

Presently, from 12:30 PM to 5:45 PM, contact Steve Schultz or any other administrator if there is an incident.

VI. Action Itemsa. PC’s Definition of Sustainability

This action item was struck from the agenda.

b. CLC Composition Subcommittee Recommendations/Revisions to College Learning Council Membership Document, Procedures for Establishing a New Committee or Modifying a Current Committee, and Porterville College Committees / Councils Mr. Goode presented the recommendations of the CLC

Composition Subcommittee and the revised CLC documents. A definition of “Emergency Items” was the most significant

change made to the membership/charge document.

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Discussion ensued regarding HR’s inclusion in CLC meeting, whether an HR representative should be on the CLC Membership List, and the fact that they should be ex officio.

Motion to Approve the CLC Composition Subcommittee Recommendations and Revisions to the College Learning Council Document, Procedures for Establishing a New Committee or Modifying a Current Committee, and Porterville College Committees / Councils (with the addition of HR being ex officio)Motioned: Ann BehelerSeconded: Chris Craig

Ayes: 23 Nays: 0 Abstentions:0

Motion: Carried

c. Recommendation to Disband the Program Review Committee (Function Moved to Strategic Planning Committee)

Motion to Disband the Program Review CommitteeMotioned: Virginia GurrolaSeconded: Lorie Barker

Ayes: 23 Nays: 0 Abstentions:0

Motion: Carried

d. Revised Motion from Budget CommitteeUse carryover dollars to purchase instructional computers identified on list, and allow replaced computers to trickle down to replace older computers for other staff. Mr. Goode presented the spreadsheets identifying what has been

requested as instructional materials, both computers and non-computer related items.

It has been discussed in the Division Chairs Meetings and the Budget Committee Meetings that the designated instructional monies would be spent as far as they could go, and the remaining items – mostly the computers – would be purchased out of carryover.

$47,000 of the $138,000 in designated instructional funds can be applied to computers.

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Motion to use carryover dollars to purchase instructional computers identified on list, and allow replaced computers to trickle down to replace older computers for other staffMotioned: Susan RegierSeconded: Ann Marie Wagstaff

Ayes: 22 Nays: 0 Abstentions:1

Motion: Carried

VII. Subcommittee Reportsa. Enrollment Management Committee

In Michael’s absence, Dr. Beheler reported that the Enrollment Management Committee is working on an Enrollment Management Plan.

b. Grant Oversight Committee/Grant Progress Reports No report.

c. Budget Committee – Donna Berry No report.

d. Strategic Planning Committee No report.

VIII. Other Reportsa. President

No Report.

b. Accreditation No Report.

c. Academic Senate – David Bezayiff David Bezayiff shared information from the State Academic

Senate Fall Plenary Session about the “Hayward Award for Excellence in Education.”

Dr. Bezayiff distributed applications to the Division Chairs, so that outstanding faculty members from PC can be nominated

The applications must be completed and turned in by Thursday, November 19th.

d. Curriculum Committee No Report.

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e. Basic Skills Committee – Antonia Ecung A written report was submitted by Antonia Ecung.

f. Student Learning Outcomes Committee No Report.

g. Facility Planning Advisory Committee No Report.

h. Marketing and Outreach Committee No Report.

i. Information Technology Committee No Report.

j. CCA No Report.

k. CSEA No Report.

l. ASPC – Russell Fletcher The Porterville College Veterans’ Day Float won 1st Place in the

Veterans’ Day Parade, and the ASPC received a $250.00 check.

IX. Other Itemsa. BAM Evaluation Committee Report – Ann Marie Wagstaff

Ms. Wagstaff reported that the BAM Evaluation Committee Report that goes to Consultation Council is done. It will go to the meeting on Tuesday, November 16th.

The key issues being watched are:o District Office Discretionary Carryovero The Strategic Initiative Processo Structural Cost Differenceso An External, Independent Consultant Being Hired

Discussion ensued.

b. Completion By Design Dr. Beheler presented information on the Completion by Design

Grant, which is funded by the Gates Foundation. PC is going in with the Central Valley Higher Education

Consortium and applying for this grant. The idea is to look at possibly doing business differently, and

share between all the colleges in the consortium, resulting in

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students actually being able to complete credentials, complete classes first and complete programs second.

c. Learning Cohorts Posters Dr. Ecung shared information regarding the Spring 2011

Learning Cohorts; she stated that the announcements will be posted this week.

X. Future Agenda Items

XI. Motion to Adjourn the MeetingThe meeting was adjourned by Susan Lala-Belle at 4:22 PM.