COLLEGE LEARNING COUNCIL3:00 PM – 5:00 PM Monday, October 18, 2010 AC-107

Co-Chairs: Ann Beheler, Susan Lala-Bell, Tiffany Haynes

MINUTES

Present:Ann Beheler, Ann Marie Wagstaff, Antonia Ecung, Baldomero Garcia, Bill Henry, Bret Davis, Chris Craig, Craig Britton, David Bezayiff, Donna Berry, James Entz, Jason Duncan, John Word, Kim Behrens, Lorie Barker, Maria Roman, Michael Carley, Russell Fletcher, Susan Lala-Bell, Susan Regier, Terry Crewse

Absent:Andrew Messchaert, Leif Syrdahl, Miles Vega, Richard Goode, Rosa Carlson, Steve Schultz, Stewart Hathaway, Tiffany Haynes, Virginia Gurrola

I. Call to OrderThe meeting was called to order by Ann Beheler at 3:05 PM.

II. Motion to Adopt the AgendaMotioned: Bill HenrySeconded: Susan Regier

Ayes: 16 Nays: 0 Abstentions:0

Motion: Carried

III. Motion to Approve the Minutes of October 04, 2010Motioned: Susan Lala-BellSeconded: Bret Davis

Discussion ensued regarding the minutes. Going forward, it is not necessary to document the details of the

discussion or to attribute comments to specific individuals. Minutes should capture action items and decisions that are made.

It is the pleasure of the committee that the October 04, 2010 minutes be redone.

Motion to table and revise the minutes of October 04, 2010Motioned: Susan Lala-BellSeconded: Donna Berry

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Ayes: 11 Nays: 1 Abstentions:3

Motion: Carried

IV. Discussion Itemsa. Budget Committee Recommendation

Discussion ensued regarding the purchase of instructional computers out of carryover.

It was stated that all areas on campus need to submit their sustainability plans.

Several committee members stated that they did not receive the email that was sent out requesting sustainability plans from all areas that have a budget.

Discussion ensued.

b. Membership of Budget Subcommittee The Budget Committee has been looking at the composition of

their committee in conjunction with their charge.

c. Rework of Budget Committee Charge A subcommittee has been set up to look at the Budget

Committee Charge.

V. Action Itemsa. Vendor Policy

Motion to approve the Vendor PolicyMotioned: Craig BrittonSeconded: Russell Fletcher

Discussion ensued regarding the Vendor Policy.

Motion to amend the Vendor Policy to say, “No entity will solicit students to apply for credit cards or charge cards.”Motioned: Ann Marie WagstaffSeconded: Terry Crewse

Ayes: 19 Nays: 0 Abstentions:0

Motion: Carried

More discussion ensued regarding the Vendor Policy.

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Motion to amend the Vendor Policy to say, “Vendors are required to display their approved Use of Facilities form while on campus.”Motioned: Chris CraigSeconded: Susan Lala-Bell

Ayes: 19 Nays: 0 Abstentions:0

Motion: Carried

Motion to approve the Vendor Policy as amendedMotioned: Craig BrittonSeconded: Russell Fletcher

Ayes: 19 Nays: 0 Abstentions:0

Motion: Carried

VI. Information Itemsa. Program Review Schedule (Revised Fall 2010)

Michael Carley shared the updated 2009/2010 Program Review Schedule.

Program Review of the Childcare Center is an item that still needs to be dealt with. All areas on campus must undergo Program Review, whether they report to anyone on campus or not. This cannot be addressed through campus Program Review, it needs to be addressed through the governance process at the district.

b. Community College Survey of Student Engagement (CCSSE) Michael shared that there will be district-wide participation in

CCSSE starting in Spring 2011. The PC student satisfaction survey will be delayed, so that it

does not occur in the same semester as CCSSE.

c. Performing Arts Protocol The person who requested this agenda item was not in

attendance at the meeting.

d. BAM Evaluation Committee Report Ann Marie shared that the BAM Evaluation Committee is hoping

to complete their recommendation by the end of October. It will go to Admin Council and then the BOT. The future BAM Committee will be responsible for formulating the RFP for the consultant and will review the responses. The PC BAM reps came

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up with and presented to the BAM Committee a list of concerns that PC would like the consultant to look at.

Discussion ensued.

VII. Subcommittee Reportsa. Enrollment Management Committee – Michael Carley

The EMC is continuing to work on the Enrollment Management Committee Charge. It will be brought to the next CLC meeting as a discussion item.

The EMC is also putting together goals for the Enrollment Management Plan.

b. Grant Oversight Committee/Grant Progress Reports – Michael Carley The Grant Oversight Committee did not meet last time. STEM RFP should come out soon. Child Development Exchange Grant – BC sent a representative to

Germany.

c. Budget Committee – Donna Berry The Budget Committee evaluated the items that were put in the

Adopted Budget. The Adopted Budget was presented to the Board of Trustees last

Thursday. The Budget Committee discussed the 2009/2010 carryover,

sustainability, and the proposal to purchase instructional computers from carryover.

d. Strategic Planning Committee No Report

e. Program Review Committee No Report

VIII. Other Reportsa. President

No Report

b. Accreditation – Ann Beheler Ann thanked everyone who came to the Accreditation Self

Evaluation workshops. Ann is available to attend division meetings, Student Services

meetings, and M & O meetings to present the information. The people who are already involved, such as those involved

with the SLO Committee or with Facilities, will be asked to write

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about those areas. The plan is to work within the framework of the committees already in place. Where there are not committees in place, groups will be formed and leads will be chosen.

c. Academic Senate – David Bezayiff David reported that some Academic Senate members have

expressed concern over the fact that Classified personnel are not honoring the designated smoking areas, and that they are smoking all over, including inside and outside the classrooms.

Academic Senate has proposed a two-year academic calendar; they are requesting feedback from all divisions. Please give feedback to division chairs or senate representatives.

Discussion ensued. David will email the division chairs requesting that they establish

and rank the positions needed for their division. They must be sent to David by October 29, 2010. The lists will then be distributed to the Academic Senate members for review. On November 5th the senate will prioritize all of the positions submitted by the various divisions. The list will then be presented to Rosa on November 10th.

The Academic Senate Presidents will meet next month to review equivalency procedures.

d. Curriculum Committee No Report

e. Basic Skills Committee No Report

f. Student Learning Outcomes Committee No Report

g. Facility Planning Advisory Committee No Report

h. Marketing and Outreach Committee No Report

i. Information Technology Committee No Report

j. CCA – Ann Marie Wagstaff CCA is in negotiations this year. Both CCA and the Board

“sunshined” their concerns at the BOT Meeting last Thursday.

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CCA has a concern about the district-wide discussion going on in regard to the CurricUNET Assessment Module.

Discussion ensued.

k. CSEA No Report

l. ASPC – Russell Fletcher ASPC continues to do music in the quad on Mondays. The Board of Trustees/ASPC lunch was a huge success. ASPC requested a list of committees that need student

representation.

IX. Other Itemsa. Library Tech Substitutes

Ann shared that the PC Library is in need of substitute/temporary Library Techs who can cover when Grace and Irene are off. Ann asked the committee to send any interested candidates to her.

b. Fitness Center and Weight Room Bret shared that the Fitness Center and Weight Room will be

completed on Friday.

X. Future Agenda Items

XI. Motion to Adjourn the MeetingThe meeting was adjourned by Ann Beheler at 4:43 PM.