home.portervillecollege.eduhome.portervillecollege.edu/bulletin_board/CLC/2011/8-2… · Web viewChris Craig, Terry Crewse, Baldomero Garcia, Richard Goode, Eric Mendoza, Susan

COLLEGE LEARNING COUNCIL

3:00 PM – 5:00 PM Monday, August 29, 2011 AC-105

Co-Chairs: Ann Beheler, Susan Lala, Tiffany Haynes

MINUTES

Present:Lorie Barker, Ann Beheler, Kim Behrens, Craig Britton, Michael Carley, Rosa Carlson, Erin Cruz, Bret Davis, Antonia Ecung, James Entz, Russell Fletcher, Rodney Frese, Virginia Gurrola, Stewart Hathaway, Tiffany Haynes, Bill Henry, Resa Hess, Susan Lala, Valerie Lombardi, George Lopez, Andrew Messchaert, Steve Schultz, Miles Vega and Ann Marie Wagstaff

Absent:Chris Craig, Terry Crewse, Baldomero Garcia, Richard Goode, Eric Mendoza, Susan Regier, Maria Roman, Leif Syrdahl, Joel Wiens and John WordGuests:

I. Call to OrderThe meeting was called to order by Ann Beheler at 3:05PM.

II. Adoption of AgendaMotion was made to approve the agenda.

Motioned: Russell FletcherSeconded: Steve Schultz

Ayes: 23 Nays: 0 Abstentions: 0

Motion: Carried

III. Approval of MinutesMotion was made to approve the minutes dated May 2, 2011, with corrections

Motioned: Russell FletcherSeconded: George


Motion: Carried

Motion was made to approve the minutes dated June 20, 2011.

Motioned: Russell Fletcher

College Learning CouncilMeeting MinutesAugust 29, 2011Page 2 of 10

Seconded: George


Motion: Carried

IV. Information ItemsA. Accreditation Committee Member Assignments

Dr. Beheler thanked the staff for signing up for an Accreditation Sub-Committee; the remaining staff will be assigned to a committee. It is important that everybody is involved and knows what their committee is doing.

We will work on the self-study report this fall; the final report is due by May and hopefully the final draft done by the first of January.

Patrick Chan volunteered to co-chair standard 3C, Danny Sciacqua will co-chair standard 2B and Muriel Josten will Co-chair standard 2A sub-committees.

B. District Strategic Planning ReportA draft proposal went out, then before it was approved recommendations came in that will have to be evaluated.

KCCD Strategic Planning work group met after the Student Success work group and used the information from the Student Success work group to implement goals and objectives. Mr. Carley attended the meeting and shared information from the meeting.

Since the KCCD Strategic Plan is complete the Porterville College’s Strategic Planning Committee will align the Porterville College plan. The Ed Master plan’s draft is almost finished and that will also need to align.

C. Student Success ReportBrad Philips facilitated the district wide group pulling together information for the district to set a student success agenda. The first goal of the draft is about student success. The group then came up with the first 18 criteria the group wanted the measures to address. The next step would to prioritize the criteria and measures which will be more meetings.

Question: What are the Momentum Points?o When trying to measure degree completion or transfer a six year cohort

is usually used. This evaluation makes it hard to implement programs to improve the colleges rate of success when you have no way of knowing


for several years if said program worked. The State believes it is useful to look at points along the way (momentum points) that relate to longer term success goals to determine if a program is working before the end. The group is still working on defining all the momentum points.

o A cohort is the entire group of students who meet the criteria that is being examined; the students themselves have different majors and backgrounds.

Question: “Are community colleges still under the impression that funding of community colleges will change based on student success and when will that take effect?”

o KCCD Chancellor is part of a CEO group that is drafting a proposal that defines student success; if the community colleges don’t do this then the legislature will, and it may well impact funding.

D. Nominees for Co-Chairs Administrator

Ann Beheler was nominated. Dr. Beheler is willing to co-chair CLC for one more year.

FacultySusan Lala was nominated.

ClassifiedTiffany Haynes was nominated

Motion: Steve Schultz motioned that current co-chairs continue their position for another year, seconded by Ann Marie Wagstaff and approved by census of members.

V. Discussion ItemsA. CLC Membership

This is the time of year that division chairs have changed, job titles have changed, employees have left and new ones have been hired to fill vacant jobs; some of these changes are as follows:

1. Valerie Lombardi is the new Division Chair for Health Careers.2. Kim Behrens is the new Associate Dean of Health Careers.3. Jim Entz is the new Division Chair for Fine and Applied Arts.4. Erin Cruz is the Interim Director of Financial Aide.

Question: Is there anyone else that needs to be added or something changed to the membership?

o Associate Dean of Health Careers needs to be added.


o The title, Director of Admission & Records/Financial Aide needs to be separated into Director of Admission & Records and Director of Financial Aide.

B. Organization of AgendaThere was a question about separating information, discussion and action items. Since information items usually end up has discussion in the same meeting.

Mr. Carley explained that information items are there to bring announcements/information to CLC members and are not necessarily acted on. Discussion items are items that are discussed and then brought back for action to be voted upon at the next scheduled meeting. Mr. Carley stated that items have been in both discussion and action in some cases; in reality the item should probably be either discussion or action not both.

Dr. Wagstaff also agrees that the agenda works and should not be changed.

Mrs. Gurrola suggested change discussion items to Review, then Dr. Wagstaff proposed that CLC have a 1st Review then a 2nd Review and so on until the item has been acted on; thus the CLC members can see how many times that particular item has been up for review.

Mrs. Gurrola recommended, after each review item in parenthesis the number of times the item has been up for discussion needs to be added; example: Agenda Organization(1) meaning Agenda Organization is up for the first time under discussion/Review.

Finally, it was determined to Change Information Items to Information/Announcements and Discussion Items to Discussion/Review (# up). The majority members of CLC agreed this would help expedite meetings.

VI. Action ItemsA. CLC Membership

Motion: “To add the position of Associate Dean of Health Careers and Director of Financial Aid to the Membership.”

Motioned: Valerie LombardiSeconded: Susan Lala

Ayes: 23 Nays: 0 Abstentions:

Motion: Carried


VII. Subcommittee ReportsA. Enrollment Management Committee

Porterville is currently at a 105% of goal for the fall; Dr. Beheler isn’t terribly alarm because instructors haven’t dropped non attending students before census. She thinks we are just about where the college needs to be. Dr. Beheler has asked the Deans to ask Division Chairs to schedule the same number of sections we have for fall for spring; Porterville is managing the numbers pretty tightly.

Dr. Wagstaff says that Bakersfield’s numbers are low. Mr. Carley stated that Cerro Coso and Porterville are making up for Bakersfield’s enrollment.

Question: Is the district watching the lower high school enrollment?o Mr. Carley stated that the college is watching high school enrollment;

however the waitlists are high. o Mr. Schultz said that the productivity levels are high at 17.4. There is one

instructor for the equivalent of 17.4 fulltime students; small community colleges are not normally that high.

B. Grant Oversight Committee/Grant Progress ReportsGrant Oversight has lost half their membership: Mrs. Berry and two Faculty members need to be replaced. Grant Oversight assumes Dr. Frese will take over Mrs. Berry’s seat on the committee; and Dr. Hathaway has asked for two faculty members to fill those empty seats. Grant Oversight usually meets on the first Tuesday of the month at 1pm. The committee however, will wait until the two new faculty seats are filled, and then meetings will be scheduled.

Question: Is PC going to more actively pursue grants and have support?o The Grant Oversight Committee exists to provide support not write

grants. People who are willing to take the lead to pursue grants can use the district grant writer and Grant Oversight for support and advice.

o The District is applying for a lot of the grants; most of the grants Porterville is getting are for CTE.

Dr. Beheler stated that there is a lot of grant money out there; it is just a matter of someone taking the initiative to initiate the proposal.

Mr. Carley says there has been talk about getting a grant writer, however the money isn’t there.

Dr. Beheler informed the committee that she has a lot of grant background and is to discuss any grants. What it would take to write the grant, what the possibilities are


and ideas are. Grants mean new money, not there to fund existing programs/operations.

Question: Did the college get the 10 DOC campus grant?o No, the DOL grant hasn’t been decided and the TAA grant will be

determined end of September.

C. Budget CommitteeDr. Frese talked with Tom Burke this morning and was told that there is no new news from the State.

Budget Committee would like to make a recommendation to revise the Program Review Process to include a review by the appropriate Dean and/or Vice President to ensure alignment of specific content and budget requests with college strategic plan and Ed Master Plan. This review will serve to assist the budget committee in validating that budget requests appropriately support college strategic plans. Changes in the review process:

Initial program review write up is by Division Chair or Budget Manager. Next the Division’s Dean approves specific content and alignment with

strategic plan. After approval by Dean the budget is forwarded to the Vice President to

approve specific content and alignment with the strategic plan. The Vice President will then send the review to the Strategic Planning

Committee for approval of components meeting the rubric. After approved in Strategic Planning the Program Review will then go to

CLC for approval. As soon as the review has gone through all the above steps, the budget

Portion of the program review be given to the Budget Committee by November to be prioritized in next year’s budget.

On the Program Review update there is one page for technological request. The request will then go to Mr. Craig to be prioritized and placed on the technology budget. The Budget Committee expects this will eliminate duplicate requests allowing the college to utilize the monies more effectively.

Question: When during the term is program reviews due to the Budget Committee?o Dr. Wagstaff stated that documents are due to the Budget Committee

prior to November 15th. Mr. Schultz remarked that the program review process would have to be completing revised since there is a program review up in March. Dr. Beheler mentioned CLC that the budget committee is talking about the one year program review update.


o Mr. Carley thinks CLC is getting one step ahead because the one page of the program review hasn’t been brought before CLC before; which needs to happen. CLC needs to look at this calendar and compare it to the calendar Strategic committee has adopted, and then CLC can see the mismatches between the two calendars and align them.

o Budget isn’t suggesting that the one year review go through strategic planning. Specific budget request haven’t gone through CLC before because there has been confusion between the update and the review. If a change for program review on the one year update then that would be stated.

Question: If the Program Review one year update doesn’t align with the program review process; why not put them on the same calendar at the same point and time of the year?

o Dr. Wagstaff stated that doesn’t work because the Budget Committee needs those program review updates in order to create the budget.

o Mr. Carley mentioned it seems strange to do a program review, take it through the process and submit it to Budget by November then turn around in March and do the one year update.

o Dr. Wagstaff said that the only part of the program review is the one budget page. If departments want to do the program review that way then the review would need to be done in the fall.

o Dr. Beheler suggested it would be impossible to get the program review through all the approval steps and submitted to Budget by November unless it was started in the spring.

o Dr. Frese stated that the Budget Committee needs the budget portion of the review not the complete program review. When determining priorities the budget committee can’t have one person come in now and request monies then a couple months later someone else puts in a request; all the requests need to be brought in at one time to do priorities.

o Dr. Wagstaff stated that the one page shows the change in the area; this page becomes an addendum to the program review.

The budget Committee will clarify the calendar and bring this discussion back at the next scheduled CLC meeting.

D. Strategic Planning CommitteeFYI: At the KCCD Strategic Planning meeting the committee at the end of last term reviewed an institution research program review which Mr. Schultz will bring to CLC; the committees’ charge this term will be to bring in to CLC a new strategic plan for the spring.


VIII. Other ReportsA. PresidentB. AccreditationC. Academic Senate

Academic Senate is meeting this Friday and the discussion will be about the smoking areas and policy on campus.

The senate has had complaints about the designated smoking areas; back in the spring a subcommittee was formed to represent smokers and non-smokers. The committee reached a census to the smoking problem.

Smoking areas between SM and AC will be moved farther back. The area by the mailroom is moved away from the road and traffic. The smoking area around Health Careers will stay. Completely do away with the smoking area by the cafeteria; Mr. Word

suggested getting rid of the smoking area by the cafeteria may not be a good idea, instead moved to a better central location.

A suggestion was made to move or include in the smoking areas the parking lot.

The whole committee agreed that the smoking policy is to be enforced. Mr. Childress would be the one to enforce the policy. Mr. Schultz feels that if a student is breaking campus policy the student should be referred to Mr. Schultz for discipline. It was decided that any staff can refer a student to Mr. Schultz for action but not the cadets. Mr. Childress will also refer any student breaking the policy to Steve.

Dr. Hathaway suggested that the faculty, administers and classified staff be held accountable for not following the smoking policy.

There is a proposal from some faculty to have Porterville’s spring break aligned with Porterville Unified Districts. No decision has been made.

D. Curriculum CommitteeE. Basic Skills Committee

Basic Skills worked on the division plan.

DRC purchased the Read and Write Gold; this is a program instructors can use has a teaching tool. This is a “text to speech” program that should be available next week. The Program can be used on faculty computer or used from a flash drive.

The DRC is fully staffed, and Mrs. Lala thanks everyone for their understanding during the transition over the last year.


She asked that faculty inform DRC when looking at newly adopted text books, DRC needs to know as soon as possible so they can order and/or download the books for students.

F. Student Learning Outcomes CommitteeG. Facility Planning Advisory CommitteeH. Marketing and Outreach CommitteeI. Information Technology CommitteeJ. CCA

CCA is sponsoring a speaker this Wednesday at 11:15 in the SCCR to talk about health benefits and what happens if things change. This is for faculty but classified staff is invited.

CCA doesn’t except that they are at an impasse with the District; CCA has tried everything to avoid this. Basically the district has created the impasse.

K. CSEAL. ASPC

Mr. Fletcher is sitting in for the ASPC President, Phillip Duncan, and this semester.

The ASPC is going through a lot of changes this semester. The ASPC is dropping their class starting the Spring 2012, disbanding and rewriting their constitution and bylaws. ASPC will be maintaining a vocal voice on CLC, continuing to do the same events such as music in the quad on Mondays.

If staff needs help in any particular department let ASPC know and a student will be sent over to assist.

The only student complaint so far this year is long lines last week in Admission and Records.

ASPC’s goal is to have another great semester.

M. Other FYI: Mrs. Gurrola informed CLC that College night will be held in Visalia at the

Convention Center in the next couple of weeks. She is asking for volunteers, especially faculty that live in the area; it would be nice to have faculty come out for support. Mrs. Gurrola will send out an email with the date and time.

Mrs. Gurrola would like for Faculty to clear their rosters. Admissions & Records doesn’t want students coming in to add a class three weeks into the semester.


IX. Future Agenda Items

X. AdjournmentMeeting was adjourned at 4:31p.m. by Dr. Beheler.

Documents

home.portervillecollege.eduhome.portervillecollege.edu/bulletin_board/CLC/2011/8-2… · Web viewChris Craig, Terry Crewse, Baldomero Garcia, Richard Goode, Eric Mendoza, Susan