1. Clienta. Maxima entidad jerarquica

2. Company codea. Minima entidad legal b. Smallest organizational unit for which you must report a legal balance sheet and a profit

and loss statement3. Chart of accounts

a. Incluye dos segmentos (Chart of account / Company code)b. Se crea a nivel cliente

Characteristics are:- company code- customer- vendor- country- period- account

Organizational elements of financial accounting- client- company code- business area

Resources of the application component Financial Accounting- management and presentation of all accounting data- open and integrated data flow- operational reports preparation

an integrated financial accounting is an important factor for billing because when creating the billing document, the documents for financial accounting (FI) and Controlling (CO) ARE AUTOMATICALLY CREATED

4. Principio de variante a. Ejemplos de variante: posting year, screensb. Que propiedades puedes asignar a un field al crear una variante

i. Hide a fieldii. Protect a field

iii. Make a field mandatory5. Document principle

a. Toda transaccion debe contener un documento6. Fiscal year

a. Independenti. Calendar

ii. Non calendarb. Specificc. Fiscal year variant

i. Controls

1. The open periods (a period interval for closing and another for day-to-day business)

2. The number of periods (up to 16 periods and special periods)ii. Un fiscal year variant definido como year dependent tiene todos los años los

mismos numeros de periodos y empiezan en las mismas fechasiii. Número máximo de periodos especiales a ser definidos en el SAP ECC system

1. CUATROd. Los open posting periods durante un fiscal year estan definidos por

i. Posting periods variant7. Field status (HDRO)

a. El de document no tiene display, el de la cuenta tiene los cuatrob. Factores que determinan el field status para vendor

i. Account groupii. Transaction

iii. Company codec. Cuando se postea un GL document con dos field status diferentes para posting key. Si un

status se marca REQUIRED ENTRY y el otro HIDDEN ENTRYi. Un mensaje de error ocurre

d. Que controlan:i. Document type: number range assigned

1. Es a nivel clienteii. Account group: controls the data that has to be entered at the time of creation

of a master recordiii. Posting key: controls how document line items are entered and posted in the

sap system1. Controla

a. Account type (customer, vendor, fixed asset, general ledger)b. The status of the fields in the document postingsc. If the posting is a debit or a credit

e. The field status group is defined in a field status variant8. Account group

a. Controla toda las cuentas de costumer y vendorb. Controla

i. Field statusii. Number range

iii. One time customer or vendorc. General ledger account group

i. The account group determines the number range interval for the general ledger accounts

ii. The account group controls the status of the fields in the company code segment of the general ledger master record

iii. The account group is a classification for general ledger accountsd. Account group for vendors controls

i. If the vendors are one-time vendorsii. The field status of the master records

iii. The number range interval for vendor master datae. Account group for customer controls

i. If the customers are one-time customers

ii. The number range interval for customer master dataiii. The field status of the master records

9. Cost centera. Que data es transferida automaticamente al cost center planning

i. Planned depreciation from fixed assets10. Profit center11. Segment

a. Splittingi. Neceito rules and methods

12. General ledger approach (una conta bajo varios escenarios) / Parallel accounting (muchas contas)

a. La unica desventaja: solo puedo hacer las valuaciones grupales de un layer groupb. Ventajas:

Un customer quiere implementar parallel accounting en asset accounting. Como se implementa- by using two depreciation areas

FACTS:- the general ledger accounts defined with a foreign currency can be posted only in this currency

- the general ledger accounts defined with local currency can be posted in any currency

- the general accounts defined with open item management must have the line item display option activated

- it is NOT always possible to display the line items of a general ledger account

- las cuentas para las que no se recomienda activar el line item display en su master records son:o reconciliation accountso tax accountso revenue accountso inventory accounts

The reconciliation accounts link the subledgers with the general ledger in real time

Reconciliation accounts- the reconciliation accounts link the sub ledgers (accounts payable and accounts recievable) with

the general ledger- the reconciliation accounts are assigned to the customers and vendors in their master records

which evaluations can be executed with flexible General ledger- financial evaluation reports- account balances and financial statements based on drilldown reports

Interest types that are possible in the SAP ECC system- account balances

- interest on arrears

To calculate interest for a customer, it must have an interest indicator in its master data

el asset accounting se usa en financial accounting para- manage fixed assets by the system

13. Scenarios (6 escenarios)a. Bussiness areab. Cost of sales accountingc. Cost center updated. Profit center updatee. Segment reportingf. Preparation of consolidation

14. Group chart of accounta. Tres tipos de chart of accounts

i. Alternative or country chart of accountsii. Operating chart of account

iii. Group chart of accounts15. Controlling16. Operating concern

a. Unidad maxima de control,b. Agrupa

i. Controlling areas1. Se asignan a: company code2. Si quieres asignar muchos company codes a una controlling area

a. The company code must have the same operating chart of accounts

17. Currencya. Key identificator

18. Foreign exchange rate tipo de cambioa. The general ledger accounts used for exchange rate differences, in the foreign currency

valuation, must NOT be solely the profit & loss statementb. For the same method, the exchange rate postings can use the direct and indirect

procedure at the same date FALSEc. The exchange rate differences posted at the time of the invoice payment are not

defined as exchange rate differences realized19. General ledger accounts 10 dígitos, cuentas de IBAN 34 pueden ser alfanumericas

a. Deben teneri. Company code segment

ii. Chart of accounts segmentHouse bank solo se puede asignar a un company codeLiga para matchear cuentas de banco con sap cuentas de reconciliación (nivel company code), bank key and country ( nivel cliente)

20. Business area21. Customer / vendor accounts (customer le vendo, vendor le compro)

a. General segmentb. Company code segmentc. Sales segment / purchase

When creating master data for vendors/customer, the screen layout can be affected by- account group control- transaction dependent control- company code dependent control

When creating a master record for customer/vendor, an account group is assigned. This account group- is filled out in the first screen of the master record creation

The complete customer account has the following segments- company code- general data (client level)- sales area

Se previene vendors duplicados por medio de:- activate master data comparison for the vendor- activate message control for the duplicate vendor check

SEGMENTOS:- Del customer: sales area segment- Del vendor: purchasing organization segment

Un purchasing organization puede ser asignado a varios company codes

The maintenance of data for vendors and customer MUST NOT be done centrally

22. Si es customer y vendor a la veza. Settings necessary to clear both roles against each other

i. The “clearing with vendor” field must be selected in the customer account and the corresponding

ii. The vendor number must be entered in the customer account or the customer number must be entered in the vendor account

b. Se debe especificar solo en la general data segment23. Payer / Payee

a. Alternative payeei. You can specify an alternative payee in the general data sement and also in the

company code segmentii. The alternative payee in the company code segment has more priority than the

alternative payee in the general data segmentb. Alternative payer

i. The alternative payer in the company code segment has more priority than the one in the general data segment

ii. It can be filled out an alternative payer in the general data segment and in the company code segment

24. Head office / Brancha. Funcion que puede apoyar a un customer a transferir todos los items que estan posted

en su customer account25. Dual control principle (cuando necesita una reconfirmación)

a. Ejemplos: confirmation of the vendor account to change of sensistive fields, parking26. Document

a. Header / ítemi. 3 caracteristicas: document number, company code, fiscal year

b. Que hay a nivel headerc. Document Type (numero rango)

i. Numero de documento no se puede traslapar, es único.ii. Controla

1. Account types allowed for posting2. Number range interval for accounting documents

d. Posting Key (controla: tipo de cuenta / debito y crédito / field status additional details)i. S cuenta de mayor G/L, Asset, K vendor , D customer, M material

e. Numero externos e internosi. Internos numéricos

1. Defined to a fiscal year in the future2. Per each fiscal year

ii. Externos alfanuméricos--- alfanumericosf. Campo asignación – Assignment

i. Assigment sort fieldused as a reference for different modules for finance, llenado con info del sistema automaticamente, el usuario no puede cambiarla

g. Document splittingi. Un customer quiere usar document splitting para enable balance sheets by

segments. How do you set up the document split1. Assign the splitting method to the transaction variant2. Define splitting rules

h. Reglas, métodos splitting (entry view – general ledger view)i. Document control change (textos campos de referencia a nivel header y a nivel item)

i. En el posted solo puedo cambiar los textosii. En el parked puedo cambiar, el amount, fechas, cuenta, taxes… no puedo

cambiar document type, currencyj. Reversa (tipos: standard – negativa)

si se postea una cantidad incorrecta en financial accounting, se puede corregir- reverse the document by normal reversal posting- reverse the document by negative posting

o the transaction figures are not increased because the reversal document has the same posting type (debit/credit) but with negative sign

un cleared line item solo puede ser reversed despues de el reversal del clearing document

k. TaxesThe tax code is usued for:

verify the tax amount

calculate the tax amount verify the tax category

l. Cross companyi. Cuando hago asientos contables cross company se van a general ledger

ii. Numero de la cross company se conforma poriii. A cross-company code transaction has at least two accounting documentsiv. The tax amounts related to a cross-company code transactions are posted

completely for the first company codev. The company code used in a cross-company code document can have different

currenciesvi. The clearing accounts used for cross-company code document must be general

ledger accountm. COFI – FICO

i. Parámetros para real time integrationii. Que actividades generan un Fi document en real time integration?

1. Subsequent change of a segment in a CO document2. Assessment between cost centers in one company code with different

cost centersiii. In a cross-company controlling: several company codes can be assigned to a

controlling area

You entered a G/L account posting and recieved an error message, which objet causes this error:- posting key- field status variant

Que objetos puedes postear via cash journal- one-time customer- customer

Para crear un nuevo cash journal para un company code, se debe configurar:- the name and identification of the cash journal- the general ledger account to be used with the transactions of the cash journal- the company code to use in the cash journal- the currency to execute the cash journal

Que es obligatorio para hacer que las G/L accounts esten listas para postear?- a chart of account segment- at leas one company code segment

qué elementos del customer account creation tiene que ser completadas antes de postear entradas a la cuenta

- general data- company code data- sales area data

In a customer master record- the fields forming each screen for customer master record can be defined as required,

suppressed or optional- the customer key can be externally assigned- the customer master record has 3 segments: general data, company code and sales area

segments- the general ledger account assigned to a customer master record is recorded in the company

code segment

Prerequisities for posting a vendor invoice in FI- create a company code segment in the vendor master- set up a number range for vendor invoices

General ledger accounts master records are used for- control posting transactions in general ledgers accounts- process the accounting dataOption for creating a General Ledger account master record in the system- data transfer- general ledger account copy- with template

27. Clearing an accounta. Se casan las facturas con los pagos y se genera un documento que no tiene line itemsb. The clearing document posting never has line items FALSEc. The payment document created when an outgoing payment is posted is also a clearing

documentd. A payment term can only be used if it is assigned to the vendor master record FALSE

i. The payment terms used in the vendor master record in the company code segment can differ from the one used in the purchasing organization segment

e. When a manual payment is posted, the system automatically posts the payment document and clears the open line item

f. The automatic clearing program create automatic postings

28. Posting with paymenta. En el mismo documento de pago lo saldo.

Residual se crea un nuevo documento con la diferenciaPartial los dos quedan abiertos y no cambian los terminosReason code limpias las cuentas porque te las llevas a cuentas de incobrables

En un pago que usa partial payment, la invoice y el payment se quedan como open line items

Cuando la diferencia del pago de la posted invoice es mas grande que el tolerance limit, puedes:- post the difference to an account assigned to a reason code- post the different as a residual item the invoice item is cleared and a new line item is created

with the total of the difference

The tolerance groups can define amount limits for:- amount per vendor /customer line item- employee authorization fo discount by anticipated payment- total amount per document

The credit memo can be related to invoices and assure the same due date for both

Un payment block puede ser hecho:- in a vendor invoice line item- in the vendor master record- when a difference arises in the invoice verification process

Your customer do not pay open invoices. How can you accomplish an automatic flat-rate individual value adjustment?

- enter a value adjusment key in the customer master- create and dispatch a valuation run for each period

Si en el pago los datos ingresados para el método de pago en el documento, los datos del payment data y la fecha del master dada son diferentes. Como lo maneja el sistema?

- the payment run are stopped and the system issues on errore message- DOCUMENT data overrides the master data

Funciones de accounts payable- book and manage accounting data- making automatic accounting documents related to operational movements

Important controls related to the accounting documents- document type- posting key

Group fields in which alll of them are in table FLAGLFLEXT- fiscal year- company code- business area- cost center- account

Typical sequence of steps in a purchase to pay process1. purchase requisition2. purchase order3. goods reciepts4. invoice verification5. payment

Typical sequence of steps in a product sales from stock1. Incoming order2. Transport/delivery3. Billing4. Dunning and payment

29. Accruals – Deferralsa. Accrual anticipadob. Deferrals diferido

30. Payment runa. Se debe definir payment method a nivel company code y despues en el customer

/vendor master datab. El payment method puede ser usado si antes es ingresado en

i. El vendor master record o en una line itemc. Propuesta se puede borrar y editar, la corrida solo una vezd. Si haces la corrida y te aparece bloqueda una factura la puedes desbloquear

temporalmentee. In the parameters of the automatic payment run, all company codes must be at the

same countryf. Parámetros que se deben especificar:

i. Payment methodii. Company code

iii. Payment proposaliv. Next payment run

31. Sapscripta. Formatos que existen en sap para imprimir

32. PMWa. Callup points specific places in an application that specify the exact location

where a validation/substitution occurs. If you want to validate or substitute a value, you must activate validation or substitution for the callup point for which you want the validation or substitution to occur.

b. Ventajasi. It can be used to change payment formats without modifying the programs

ii. It can be used to create new payment formatsiii. It provides a uniform set of functions for all kings of payment transactions

33. Dunninga. Niveles minimo: no hay, máximo: 9b. Para crear dunning notices se debe utilizar:

i. Dunning areas (objeto)c. Que se define cuando configuras dunning procedure

i. Dunning levelsii. Dunning charges for each dunning level

d. Que listas se pueden imprimir para edit un dunning proposei. Blocked accounts

ii. Blocked line items34. Reportes (Drill down report)

a. Componentes

i. Characteristicsii. Key figures

b. Características del Drill down reporti. Fiscal year

ii. Company codeiii. Bussiness area

c. Puede ser interfacesi. Saltar del drilldown a otra interfaces

ii. Infocubes cubo que te toma información de diferentes fuentesd. Objetos en la total table (FAGLGLEXT) puede ser evaluado con drill-down reports

i. Segmentsii. Profit centers

iii. Cost centersiv. Business areasv. Functional areas

35. Financial statement versión36. Audit trail

a. Reportes para auditoria, son obligatoriosb. Puedes ir al detalle del documento

37. Actividades de cierrea. Mensuales

i. Legalesii. operativas

b. Anualesi. Tienes que estar en el ultimo periodo del año anterior para empezar a hacer los

cirresii. El posteo de activos se hace anual

1. Book depreciation2. Cost of sales deprecation

c. Actividades de year-end. Cuales son obligatorias para cerrar los librosi. Run the carry forward

1. El sistema carries forward the balance de PROFIT ACCOUNTS a un special retained

ii. Run the fiscal year change in asset accounting1. Prerequisitos

a. The previous year has to be closed for ASSET accountingb. The fiscal year change program cannot be started before the

last posting period of the current yeard. Which functions are provided by the closing activity reclassify payable/recievable

i. Adjustment posting for changed reconciliation accountii. Regrouping and sorting of payables and recievables

e. Actividades de cierre supported by the systemi. Open of new posting periods

ii. Balance carry forwardiii. Value adjustmentiv. Discountsv. Foreingn currency revaluation

vi. Closing notes

f. Como parte del cierre del fin de mes, algunas actividades de general ledger accounting son ejecutadas. Algunas de estas son

i. Open and closing posting periodsii. External reporting

iii. Book accounting dataiv. Internal analysisv. Balance audit trail execution

g. Antes de cerrar el general ledger accounting, es común ejecutar actividades de cierre de las subsidiary ledgers.

i. Las últimas son1. Accounts recievable2. Accounts payable3. Asset accounting

ii. The assignment field of a line item is automatic filled during a posting according to the sort field used in the account master record of a general ledger or subsidiary ledger

h. Las actividades de cierre mayores en general ledger accounting se clasifican eni. Period closing (monthly in general)

ii. Fiscal year closing38. Actividades de cierre legales39. Actividades de cierre técnicas y organizacionales40. Valuaciones41. Schedule manager

a. Tool to schedule the monthly closing activities in financial accounting and in other components of the system

b. Para tareas recurrentesc. 4 tareas que se pueden hacer

i. create task listii. schedule task in daily overview

iii. monitor executioniv. analyze results

42. Cockpita. Es un schedule manager Para cirresb. Proposito

i. Performe periodically recurring activitiesc. Beneficios

i. Handling notesii. Task list

d. Tasks types supported by closing cockpit or schedule manageri. Programs with or without variant

ii. Notes (as a reminder or milestone)iii. Transactions

RECURRING ENTRIES periodic postings recorded by a program based in template documents

43. ASSETSa. Chart of depreciation

i. Pueden ser creadas como copias de charts of depreciation disponibles en el sistema

ii. A que primary cost accounting ojects puede ser posteada la depreciación1. Internal order2. Cost center

iii. El chart of depreciation tamplate by country, supplied by SAP has a list of depreciation areas that CAN be changed

iv. Es posible que diferentes legal companies usen la misma chart of depreciationb. Transaction type

i. Determina exactamente cual GL account debe de usarse en una asset stransaction

c. Áreas de depreciacióni. Represent different valuation of fixed assets

ii. Frecuentemente, el fixed assets inventory and movements son valuadas de una manera específica y con un propósito. El objeto DEPRECIATION AREAS permite mas de una forma de fixed assets valuation in el systema SAP ECC

iii. How do you recommend setting up a depreciation area1. Based on company codes

iv. Métodos de depreciationv. Depreciation key

d. Asset classi. Aplica a TODAS LAS COMPANY CODES A NIVEL CLIENTE

ii. The account determination from asset class has the general ledger account to be used

iii. Controla1. Fixed asset classification2. Account determination

iv. Funciones basicas del asset class1. Account determination2. Number range assignments3. Screen layout4. Fixed assets special types

v. Number range1. Un memo item puede usar internal o external number range, but it

must be the number range assigned to the document type useda. False

2. Puede ser asignado a mas de una customer/vendor account group3. Only one number range can be assigned to a vendor account group

vi. Maintenance rulesvii. Screen layout

viii. Account determination1. One of the major functions of an asset class is to link, by the account

determination the fixed assets master records to the general ledger accounts to be used

2. Valuation method caracteríctica de la account determination que puede ser usada para asignar un revaluation adjustment to different G/L accounts

e. Fixed assetsi. Some fixed assets line items reports usa the ALV (ABAP List Viewer) function

ii. The information system for fixed assets is a report tree available by SAPiii. Some fixed assets line items reports use the ABAP Query function

Some data in the fixed asset master record by depreciation area- depreciation key- useful life

Actividad que tiene un impacto en el net book value de un asset- changing the useful life of the asset

Características de account determination que pueden ser usadas para asignar revaluation adjustment- valuation method- currency- valuation key

f. Tipos de activos , el tipo entra en el activog. AUC

i. Caracteristicasii. Razones para capitalizar un asset under construction usando el line item

settlement1. The auc has not been released2. The settlement profile does not allow assets as valid recievers3. There is no settlement profile assigned to the company code

h. Master Data i. Características

1. It must be assigned on client level2. It is used on a long-term basis for mutiple business processes

i. Acquisitionsi. Creacion de master data catalogo

ii. Adqusicion cuando ya empieza registrarlos contablemente para que su vida util empiece a depreciar

iii. Opciones para booking on asset acquisition1. Asset acquisition integrated with account payable2. Asset acquisition posted from material management3. Asset acquisition using the clearing account

iv. El GR/IR clearing account se usa en el componente Material Managementv. Cuando una purchase order es creada en material managemente, NO SE crea un

correlated document en el componente financial accounting

In the scenario of buying for stock, when a material reciept is recorded, the system creates a debit posting in a stock account and a credit posting in the clearing account GR/IR FALSE

When you post an acquisition from a vendor in the fixed asset component, the system credits the vendor account and debits the fixed asset TRUE

j. Retirementsi. Completos

ii. Parcialesiii. Scrapping basura (obsoletos)

k. Aucl. Depreciation

i. Planned (normal)1. Planned value reduction of the fixed asset based on a natrual wearing

ii. Unplanned1. Caused by exception circumstances like damage in the fixed assets that

reduces permanently its valuesiii. Special

1. No solo representa la depreciacion basada en reglas legalesUn investment request puede ser usado para simular fixed assets depreciations

m. Inter-intra company asset acquisitioni. Que funciones pueden ser usadas para generar inter-company posting

documents1. Central payment2. Central procurement

Que transacciones en el procurement process con valuated good reciept crean documentos- post valuated goods reciept- enter invoice reciept

n. Actividades de fiscal year change – year change progami. Fiscal year change program (cuando cambia tu año fiscal)

44. SAP List viewera. Es como un excelb. Puedes:

i. Sortii. Filter

iii. Subtractiv. Change position of the columns

c. Funciones interactivas provided por el SAP List vieweri. User of the report-report interface

ii. Creation of subtotals for specific values45. Validation—tiene mas peso en el orden jerarquico que la sustitucion

a. Pasosi. Prerrequisito

ii. Chequeiii. Mensaje

46. Substitutiona. Pasos

i. Prerrequisito

ii. Sustituyo

Ej. Two cost centers are merged, and all future postings should go to only one of posting, your customer wants to ensure that the wrong cost center is automatically replaced by the correct one.

- Define a substitution in FIo Prerequisite: wrong cost centero Substitute: correct one

47. Rulesa. Maneja a traves de operandos

48. Special G/L Transactionsa. Se dividen en:

i. Free offstingii. Automatic offsetting

iii. Noted item

New General Ledger accounting- si un customer quiere usar segment reporting en balance sheet y PLL accounts- que necesitas hacer para tener las updates del profit center sean parte de la general ledger

o assign the profit center upduate scenario to the ledger- solo una ledger puede ser definido como la active leading ledger

Prerequisito para usar el segment field como un standard account assignment object- new segment accounting must be activated in the SAP system

49. Parking – Holdinga. En el parking hay mas control, se neciesita un workflow definition para soltrlob. Holding no aparece en reports, parking sic. Ninguno de los dos afectan las transaction figuresd. Parking documents ofrece las siguientes opciones adicionales comparado con los

holding documentsi. A parked document can be changed and posted by a different user, thereby

supporting the documentii. A parked document can be posted using a workflow

NetWeaver- supports core business solutions in four subcomponents including people internal platform- Master data management company with unification of data in heterogeneous environments- SAP Enterprise Infraestructure (SAP XI) component de SAP NetWeaver que realiza cross-

system application processes- SAP WEB AS provides SAP NetWeaver Application Server is a component of the NetWeaver

solution which works as a web application server to SAP solutions

ASAP Roadmap

1. project preparation2. business blueprint3. realization4. final preparation5. go live & support

Solution Manager- En que scenarios es usado

o Operationso Implementationo optimization