FINAL MINUTES - Mackay Council · FINAL MINUTES WEDNESDAY 6 NOVEMBER 2013 restrictions in these areas. The Plan aims to strike a balance between the provision of public access and

FINAL MINUTES

6 November 2013

FINAL MINUTES WEDNESDAY 6 NOVEMBER 2013

Table of Contents

Folio Date Particulars 30097 06.11.2013 Ordinary Meeting Minutes 30136 30.09.2013 Engineering Services Monthly Review - September 2013 30188 06.11.2013 Blacks Beach Management Plan 30234 06.11.2013 City Centre Taskforce Terms of Reference 30237 06.11.2013 Propose Contract: Reef Catchments 30240 18.10.2013 Minutes - Traffic Advisory Committee 30244 02.10.2013 Minutes - Natural Environment Advisory Committee 30248 03.09.2013 Minutes - Equitable Access Advisory Committee 30255 11.10.2013 Minutes - Character & Heritage Advisory Committee Declaration of Potential Conflict of Interest

Nil.

MIN/06.11.2013 FOLIO 30096


ORDINARY MEETING MINUTES

1. ATTENDANCE:

Crs K J Casey (Acting Chairperson), C J Bonanno, F A Gilbert, A N Jones, G J Martin, T A Morgan, D J Perkins, P F Steindl, and R D Walker were in attendance at the commencement of the meeting. Also present was Mr B Omundson (Chief Executive Officer) and Mrs M Iliffe (Minute Secretary). The meeting commenced at 10.00 am

2. OPENING PRAYER:

Fr Peter Tonti led those present in Prayer.

3. ABSENT ON COUNCIL BUSINESS:

Nil

4. APOLOGIES:

Crs D T Comerford and L G Bonaventura

5. CONDOLENCES:

Nil

6. CONFIRMATION OF MINUTES:

6.1 ORDINARY MEETING MINUTES 23 OCTOBER 2013

THAT the Ordinary Meeting Minutes held on 23 October 2013 be confirmed.

Moved Cr Gilbert Seconded Cr Perkins

CARRIED

MIN/06.11.2013 FOLIO 30097


7. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:

Nil

8. MAYORAL MINUTES:

Nil

9. CORRESPONDENCE AND OFFICERS’ REPORTS:

9.1 ENGINEERING SERVICES MONTHLY REVIEW FOR SEPTEMBER

File No Engineering Services Monthly Review Author Director Engineering Services

Purpose

To present to Council the Engineering Services Monthly Review for September 2013 for information purposes.

Officer's Recommendation

THAT the Engineering Services Monthly Review for September 2013 be received. Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Morgan Seconded Cr Jones

CARRIED

9.2 BLACKS BEACH SPIT MANAGEMENT PLAN

Author Natural Environment Coordinator

Purpose

To update Council about the outcomes of community engagement activities relating to the Draft Blacks Beach Spit Management Plan and to submit the final version of the plan for adoption by Council.

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Background/Discussion

Blacks Beach spit consists of forty two (42) hectares of land managed and/or owned by Mackay Regional Council including approximately seven (7) hectares of “Beach Scrub” listed as critically endangered under the Environment Protection and Biodiversity Conservation Act 1999. Twenty seven (27) hectares of freehold land on the Blacks Beach Spit was purchased by Council in 2012 with funds from the Natural Environmental Levy Land Acquisition Fund. In accordance with the strategic goals for land purchased by the Natural Environment Levy land acquisition fund, Blacks Beach Spit is to be managed to:

• Maintain and enhance the natural area; • Protect and restore biodiversity and ecological processes; • Contribute to a world class natural area reserve system; • Reduce the loss of significant native vegetation and habitat areas; and • Provide appropriate opportunities for nature-based recreation, education and

learning. (Mackay Regional Council, 2013, POL-26.001)

The neighbouring fifteen (15) hectares of land are classified as Reserve land which obligates Council to provide management of the area in accordance with the Land Act 1994 – “for the protection of natural environment values while allowing low impact public use” A draft Blacks Beach Spit Management Plan was prepared by Reef Catchments in March 2013. The purpose of the document is to provide a framework for the long term management of the area, in line with the strategic goals and management aspirations for the site. It is a requirement of the Land Acquisition Fund that a Management Plan be developed for all land purchased with this fund. The Plan has been developed in accordance with Mackay Regional Council’s Coastal Management Guidelines (2009) and should be read in conjunction with the Blacks Beach, Beach Plan (Mackay Regional Council and Reef Catchments, 2010).

Consultation and Communication

In line with the Council approved Community Engagement Strategy, the draft Plan was released for public consultation for four (4) weeks, closing 5th July 2013. Fourteen (14) written responses were received during the community consultation period. The comments, responses and proposed changes to the Management Plan are summarised in attachment 2. This was the subject of a Council briefing on 21st August 2013. The majority of comments were in favour of the recommendations proposed in the plan, including the exclusions of vehicles, with the exception of two submissions requesting vehicle access to the spit. Requests for additional signage directing visitors to the spit, and the relocation of a bench seat were some of the additional comments that have been reviewed and included in the plan. Several comments were received relating to the value of the reserve for shorebirds, and highlighting the disturbance resulting from pedestrian and dog access, and proposing additional

MIN/06.11.2013 FOLIO 30099


restrictions in these areas. The Plan aims to strike a balance between the provision of public access and the preservation of important ecological sites such as shorebird roosts. For this reason it is proposed that public access be confined to the designated tracks and dogs be permitted on lead only. Signage to this effect is proposed and compliance will be monitored. Should off-lead dogs become a problem or disturbance to roost sites increase, Council could consider seasonal prohibition of dogs, as has occurred at Sandfly Creek Environmental Reserve. Minor changes have been made to the management plan, taking into account comments received during the community consultation phase, as documented in the attached Community Feedback Summary document (Attachment 2). Prior to the development of the draft Plan, a petition signed by 210 people was received on 5th December 2012. The comments contained in this petition are summarised in attachment 3 and have also been considered in the review and finalisation of the Plan. The main concern raised in the petition relates to the provision of vehicular access.

Resource Implications

The Management Plan contains detailed indicative costings and priority ratings for all recommended activities. $60,880 has been allocated from the Natural Environment Levy in 2013/14 for implementation of the first stage of the Plan. Activities include a small revegetation project to reduce light pollution for nesting and hatching marine turtles, weed control across three habitat zones, directional, regulatory and interpretive signage installation and the provision of infrastructure such as park benches, bins and dog waste bag dispensers. An additional $250,000 has been allocated from the Natural Environment Levy to potentially fund hard infrastructure such as car parking. Implementation of the recommended activities will be undertaken by Council’s Beach and Habitat Restoration Teams, community groups, volunteers, contractors and local residents with the involvement of government and non-government groups and agencies.

Risk Management Implications

The preparation of a Management Plan to secure and/or restore biodiversity and identify ongoing maintenance requirements is stipulated in the Acquisition of Land for Environmental Purposes policy (POL-26.001).

Conclusion

During public consultation on the draft Management Plan, a total of fourteen (14) written responses were received. The majority of submissions welcomed the management plan and supported the recommendations. There was strong support for the exclusion of vehicles (mentioned in 12/14 submissions) and for enforcing or increasing regulations relating to dogs (mentioned in 6/14 submissions). Comments contained in a petition, received prior to the development of a Management Plan were also considered as part of the review process. Minor changes to the plan have been made and the final version is now ready for release.

MIN/06.11.2013 FOLIO 30100



THAT 1. Council adopt the Blacks Beach Spit Management Plan and approve its release

to the community; and 2. Submitters be thanked for their comments and provided with the Summary of

Community Feedback document. 3. A copy of this report be provided to the principal petitioner to finalise the

petition received on 5 December 2012.

Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Morgan Seconded Cr Steindl

CARRIED

9.3 MACKAY PRECINCTS 18A, B, C AND D AND 19/20 LOCAL AREA TRAFFIC MANAGEMENT (LATM) STUDY

File No Local Area Traffic Management (LATM) Author Manager Technical Services

Purpose

To report to Council on the outcome of the Mackay Precincts 18A, 18B, 18C, 18D, 19 and 20 Local Area Traffic Management (LATM) Study, and recommend traffic management treatments associated with a staged program of works.


At Council's Ordinary Meeting in July 2002, Council adopted the use of LATM and Local Traffic Precincts to review, prioritise and program traffic management works on Council's local and collector street network to address community concerns. This process had proved to be successful in dealing with traffic generated issues on a precinct wide base rather than treating individual problems which ultimately have compounding wider implications. Public Survey The Mackay LATM is the fifth program to be reviewed and is bounded by the Pioneer River to the north, Chain Street to the east, George Street to the South and Milton Street to the west. The Mackay LATM required consultation from both residential and business constituents. Survey forms were sent to both residents and businesses to identify traffic issues.

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A Traffic Issues Survey form was sent to both residents and businesses in October 2012 to be returned to Council by Friday, 16 November 2012. Survey forms were sent to approximately 2927 properties within the survey area. Council received completed surveys from 111 residents and 47 businesses within the Mackay LATM area. Accordingly, approximately 5% of residents and businesses replied to the survey and is considered a good response, with comments spread across the study area. Public Meeting On 4 December 2012 a public meeting was held. The purpose of the public meeting was to inform residents and business owners of the results of the survey and form a LATM Working Group. The Mackay LATM Working Group was formed with the following members: ● Brit Kiehle (resident) ● Gerry Doyle (Mackay Police Traffic Branch) ● Kevin Casey (Councillor) ● Kevin Gibbons (resident) ● Les Williams (resident) ● Ray Smith (resident) Mackay LATM Working Group Meetings 13 December 2012 Members of the working group reviewed the issues identified in the Traffic Issues Survey and council's traffic survey data, and prioritised a list of issues and locations to be treated.

Street Name Exact Locations Issues raised by the community

Matsuura Drive Matsuura Drive & River Street Intersection Pedestrian crossing

River Street River Street & Sydney Street Intersection Pedestrian signal timing

Tennyson Street Tennyson Street & Victoria Street Need pedestrian treatments

Victoria Street Nelson Street to Sydney Street Pedestrian sight distance restriction caused by vegetation

Gordon Street Gordon Street & Sydney Street Pedestrian priority

Alfred Street Wellington Street to Milton Street Pedestrian sight distance restriction caused by vegetation

Gregory Street to Nelson Street

Pedestrian sight distance restriction caused by vegetation

Luscombe Street

Rat run

Norris Street James Street to Milton Street Street lighting East Gordon Street At Byron Street Pedestrian issues

At Endeavour Street Pedestrian issues

At Goldsmith Street Pedestrian issues

Jubilee Street

Street lighting Boddington Street At Sydney Street Traffic refuges

MIN/06.11.2013 FOLIO 30102


Street Name Exact Locations Issues raised by the community

Carlyle Street Carlyle Street & Shakespeare Street Intersection issues

Prospect Street Prospect Street & Shakespeare Street Intersection issues

Prospect Street & Evan Street Intersection issues

Parking issues

Footpath?

Wentford Street

Speeding issues

Parking issues

Footpath in place or not

Hucker Street

Speeding issues

Gold Street

Consideration of left in/out treatment (one way southbound) & shared zone

Endeavour Street

100m north of Endeavour St to Endeavour/East Gordon St intersection Footpath in place or not?

1 May 2012 Council officers prepared a treatment theme and strategy to base the selection of treatments. The working group was presented with a selection of treatment options consistent with the treatment theme and strategy and requested to choose the most appropriate treatment they feel is appropriate for their area. Treatment Theme The treatment theme is to 'localise' the resident/commercial fringing areas to reduce conflicting resident versus business needs, and to enhance the open space in the CBD to encourage higher levels of pedestrian activity. The theme is to be based on enhancing the amenity of streets according to their function, with a view of encouraging better modal share of residential streets and increased use of the open space environment of the CBD. The focus of the theme is to create road environments that encourage road users to behave more appropriately, according to the road environment. Treatment Strategy Use the principle of streetscaping to create an environment to encourage behaviour consistent with its function, and to create an amenity consistent with resident and business expectations. Treatment Concept After considering options for treatment the working group has identified the following treatments for concept design: ● Norris Street

MIN/06.11.2013 FOLIO 30103


- Install threshold treatments at Milton Street, Wellington Street and James Street intersection. - Install streetscaping including tree planning to act as traffic calming. - Arrange maintenance of kerb and channel as recent reseal has resulted in un-brushed stone

blocking drains.

● Luscombe Street - Install Local Traffic Only signage. - Review street lighting for pathway between Luscombe Street and Jubilee Street.

● Hamlet Street - Install streetscaping including tree planting to act as traffic calming.

● Prospect Street

- Install 1.5 metre formalised footpath on the western side. - Install formalised parking bays on the western side. - Install edge line on the eastern side.

● Wentford Street - Install threshold treatments at Shakespeare Street and Evan Street. - Install streetscaping including tree planning to act as traffic calming.

● Hucker Street - Install threshold treatments at Shakespeare Street and Evan Street. - Install 1.5 metre formalised footpath on the eastern side.

● Gold Street

- Install threshold treatments at Shakespeare Street and Evan Street. - Install Shared Zone signage.

● Footpath Link from Moore Street to Endeavour Street 16 May 2013 Council officers presented a concept design according to the treatment theme and strategy, as proposed by the working group. The working group was presented with concept sketches to assist members with visualising the treatments. Members of the working group were requested to critically review the concept design and comment on any changes they considered appropriate. The working group was also provided cost estimates for concept treatments and was tasked with prioritising a Capital Program over a potential 3-year period of construction. The following concept treatment has been endorsed by the Mackay LATM Working Group:

MIN/06.11.2013 FOLIO 30104


Stage 1

Treatment Street Cost per Treatment Threshold Treatment Norris Street

Wentford Street Hucker Street Gold Street

$35,000 each

Linemarking Norris Street Prospect Street Hamlet Street Wentford Street

$5,000 each

Footpath Shade Trees Norris Street Prospect Street Hamlet Street Wentford Street Hucker Street

$45,000 each

Signage Luscombe Street $500 1.5m Footpath Moore Street $45,000

Approximate Stage 1 cost $430,500. Stage 2

Treatment Street Cost per Treatment 1.5m Footpath Wentford Street $96,000 1.5m Footpath Norris Street $96,000 1.5m Footpath Park Street $31,000

Approximate Stage 2 cost $223,000. (Note: Park Street footpath is not required given that Cross City Link path to be constructed under the Active Towns program) Stage 3

Treatment Street Cost per Treatment 1.5m Footpath Hucker Street $96,000 1.5m Footpath Byron Street $80,000 1.5m Footpath Hamlet Street $96,000

Approximate Stage 3 cost $272,000. Stage 4

Treatment Street Cost per Treatment 1.5m Footpath East Gordon Street $100,000

Total approximate cost of concept treatment $925,500 (Stages 1 to 4).

MIN/06.11.2013 FOLIO 30105



Director Engineering Services Manager Technical Services Manager Parks and Environment Traffic and Investigations Coordinator Community consultation as indicated in body of report related to LATM Working Group


Council has available $71,000 unallocated within the 2014/15 Capital Works Program under the Traffic and Road Safety sub program for the implementation of the recommendations of LATM studies. Projects recommended under this study based on priorities will be progressively submitted to Council for approval within budget limitations. Currently all available funds have been allocated for 2013/14 and partially for 2014/15 for the Ooralea LATM area. It is proposed that Stage 1 works for Mackay LATM area would be proposed to be undertaken as part of the 2014/15 Capital Works Program and carried over into the 2015/16 and 2016/17 Capital Works Programs dependant on the availability of funding.


There are no Risk Management implications.

Conclusion

The LATM precincts for the City Centre and surrounding areas is considered to be the next priority area for treatments based on a regional wide perspective. The process involved a comprehensive engagement and community driven approach to the identification and prioritisation of treatments across the precincts. The development of Stage 1 works as funding becomes available will allow an assessment of the success of the treatments and determine the implementation timetable of future stages.

MIN/06.11.2013 FOLIO 30106



1. THAT Council approve the treatment proposals for the Mackay Local Area Traffic Management (LATM) precinct and based on the current commitments for completion of works in the Ooralea precinct that Council approve the following priority of works in the precincts (18A, B C & D, 19, 20).

Stage 1 - 1.5m footpath for Moore Street, between Shakespeare Street and Park Street -

$45,000. - Footpath street-scaping where required for Norris Street, Prospect Street,

Hamlet Street, Wentford Street and Hucker Street - $225,000. - Edge linemarking treatment for Norris Street, Prospect Street, Hamlet Street

and Wentford Street - $20,000. - Local Traffic Only signs for Luscombe Street - $500. - Threshold treatment for Norris Street, Wentford Street, Hucker Street and

Gold Street - $140,000. 2. THAT it be noted that all works within Stage 1 will be subject to the availability

of funding in future years.

3. AND THAT the subsequent stages of treatment be reviewed subject to the performance of Stage 1 treatments.

Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Martin Seconded Cr Bonanno

CARRIED

9.4 CHRISTMAS CLOSURE AND SCHEDULE OF COUNCIL MEETINGS

Author Chief Executive Officer

Purpose

To finalise the dates for the last Council Meeting for 2013 and the first Council Meeting for 2014.


A decision is required for the closure of the Mackay Regional Council Offices over the Christmas and New Year period 2013-14 and also the first Council meeting for 2014.

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Strategic Leadership Performance Team.


There are no direct resource implications.


Nil.

Conclusion

Approval is sought for Council to close the Mackay Regional Council Offices at 12 noon on Friday, 20 December 2013 and re-open on Monday, 6 January 2014. It is also proposed that the last Ordinary Meeting for 2013 be held on Wednesday 11 December 2013 and the first Ordinary Meeting of 2014 be held on Wednesday 29 January 2014.


THAT: 1. The Mackay Regional Council Client Service Centres close to the public at 4.30 pm

on Friday, 20 December 2013 and reopen at 8.30 am on Monday, 6 January 2014. 2. Council's last Ordinary Meeting for 2013 be held on Wednesday 11 December 2013.

3. Council's first Ordinary Meeting for 2014 be held on Wednesday 29 January 2014.

Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Bonanno Seconded Cr Perkins

CARRIED

MIN/06.11.2013 FOLIO 30108


9.5 ROYALTIES FOR THE REGIONS - MARIAN WATER TREATMENT PLANT AND RAW INTAKE SYSTEM

Author Executive Officer Sustainability and Collaboration

Purpose

This report is to receive the advice from the Queensland State Government (State) regarding success by Mackay Regional Council (Council) for funding under the latest round of the Royalties for the Regions (R4R) program, and confirmation of Council’s support for the project.


Following collaboration with Isaac and Whitsunday Regional Council’s at the Whitsunday ROC, Council prioritised the lodgement of a R4R funding application for assistance with costs for the Marian Water Treatment Plant and Raw Intake System project. This project was seen as assisting to cater for the continued growth of the area, growth driven by the resources sector, and around which the R4R program is based. The project itself is based around the fact that existing drinking water for the townships of Marian and Mirani is supplied via groundwater bores which have limited allocation, however, the new plant will provide high-quality river water to residents. Construction of the raw water intake system (Stage 1) is now under way, and the water treatment plant construction is expected to commence early 2014 with the entire project anticipated to be completed in early 2015. Council has received confirmation from the State of the success of the funding application, meaning a contribution of $6.44M towards the overall project cost of approx. $14M. As with all other announced projects in Queensland under the R4R program, formalisation of the funding agreement will be conditional upon lodgement of the necessary business case and associated information.


Whitsunday ROC (including Isaac and Whitsunday Regional Councils) Council’s Water and Waste Services Department


The Council allocated cost component of the project has been allowed within current Capital Works Programs and 2013/14 Budget.


NIL

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Conclusion

Announcement of this funding support under the latest round of the R4R funding is considered significant recognition of Mackay’s place in the resources sector of Queensland, and will be well used in the provision of necessary infrastructure to assist with catering for associated growth. Council should acknowledge the funding and confirm its commitment to the project.


THAT Council acknowledge the recently announced successful Royalties for the Regions funding of $6.44M towards the Marian Water Treatment Plant and Raw Intake System project by the Queensland State Government, and confirm Council’s desire to continue with the project in line with the funding program.

Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Gilbert Seconded Cr Walker

CARRIED

9.6 2013 PLANNING INSTITUTE OF AUSTRALIA (PIA) QUEENSLAND STATE CONFERENCE - MACKAY

Author Chief Executive Officer

Purpose

This report is to request that Council nominate a delegate to attend the Planning Institute of Australia’ State Conference in Mackay on 7 and 8 November 2013 at the Mackay Entertainment & Convention Centre.


The Annual Planning Institute of Australia (QLD Division) State Conference, the premier event for planning professionals across the state, will be held on 7 and 8 November 2013 at the MECC. The conference theme ‘Sugar and Spice – Diversity in our Regions’ is about the diverse and dynamic nature of Queensland’s regions. The conference theme is supported by four sub-themes: • Cane - the role of agriculture and sustainable food production in our regions. • Coal - how resource industries will shape regions in the future. • Coast - protecting and managing our coastal and riparian environments. • Communities - fostering strong communities to underpin our regions.

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More than 200 conference delegates will be attending the conference in Mackay this year. The conference will host a number of high calibre speakers including: • The Hon. Tim Fischer AC; • Nigel Marsh (known for 3 best sellers but also top CEO); • Ross Dunning (Chairman of Port of Townsville); • John Cotter (the founder of Flinders Group); • Cr Margaret de Wit (President of the LGAQ); • Quinton Hildebrand (CEO of Mackay Sugar); and • Professor Barbara Norman (founding Chair of Urban and Regional Planning, University

of Canberra).


Councillors discussed the matter at their Councillors Forum.


Cost of attendance is catered for in the current budget.


Nil

Conclusion

It is proposed that a Councillor be nominated to attend the 2013 PIA Qld State Conference to be held in Mackay on 7 and 8 November 2013.


THAT Council nominate Cr David Perkins to attend the 2013 PIA Qld State Conference to be held in Mackay on 7 and 8 November 2013.

Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Bonanno Seconded Cr Morgan

CARRIED

MIN/06.11.2013 FOLIO 30111


9.7 CITY CENTRE TASKFORCE TERMS OF REFERENCE

Author Manager Economic Development

Purpose

To create a representative City Centre Taskforce, by undertaking an expression of interest process to form the Taskforce - to operate under appropriate Terms of Reference (ToR). Please see the attached draft ToR).


Following the announcement of the City Centre Taskforce in 2012, Council reviewed feedback from community engagement undertaken to produce the Mackay City Centre Concept – Public Realm Report (having designed The Public Realm Concept as a living document, with ongoing public engagement and input welcomed throughout the life of the entire project). 1. From the initial community feedback, a call was identified for a catalyst project at the core of the City Centre. Accordingly, Council prepared an Expression of Interest (EOI) for Regional Development Australia (RDA) funding, targeting $8.8 million from the Australian Government for City Centre streetscape and public realm improvements with a total project value of $17.7 million. The proposed project included upgrading of sections of Wood and Victoria Streets within the 'traditional core' of the City Centre, plus improvements to the Old Pioneer Shire Council heritage building. Council received notification in June 2013 that the application had been successful. In support of the application, Council created a new City Centre Co-ordinator position in April 2013, to assist with overall CBD engagement and communications, including specifically during the construction period for streetscape improvements 2 (Improved communication during construction has been shown to significantly minimise disruption to business, on other similar scale projects). Council also revamped its dedicated City Centre website with new livery and digital communications to a growing database of business people and consumers - mackaycitycentre.com.au continues to attract growing numbers of visitors as a key portal for the City and e-platform for businesses located there. The portal now enjoys well over 120,000 visitors per year; with numbers consistently on the rise (the site recently recorded it highest ever number of visits for a single month of 18,400 - during September 2013). 770 businesses are currently partnering with Council on the web. Footnotes for the above: 1. The Lord Mayor of Adelaide City Stephen Yarwood (a keen urban design specialist),

visited Mackay recently, following an invite from the Mayor of Mackay Regional Council. He was asked to tour the CBD, speak to business owners and operators and Council staff, and to present to the community. Lord Mayor Yarwood's insights were taken on board by all.

2. This new role has proven to be very successful and continues to enhance Council's ability

to build a partnership approach between City Centre traders, Council and other stakeholders.

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Structure The proposed Taskforce structure has been designed with a range of outcomes in mind: • Create a group of champions (internal and external) capable of advocating the importance

of the broader Mackay City Centre Concept - with a focus on the immediate improvements at this point;

• Create a group that can meet without a great deal of formality (that might otherwise stifle input and discourage involvement);

• Create an opportunity for traders and other stakeholders to have serious input into processes and decisions regarding the project; and importantly, for Council to be seen to be providing the platform for that to occur; and

• Create a taskforce capable of working closely with Council to explore the best options for delivering the Mackay City Centre Concept in a collaborative way (one that also encourages Council staff to embrace this type of engagement, potentially on a range of future economic development initiatives).


The current City Centre Taskforce (formerly the City Centre Advisory Committee) was designed to provide an ongoing method of engagement with stakeholders and thereby provide a mechanism for Council to collaborate effectively. The structure has necessarily changed over time and has been dependent on the requirements at different stages of the overall project. Now that funding has been secured and initial design work has been completed for the initial streetscape and public realm improvements, it will be critical to the future success of the overall program that the new Taskforce is capable of adding value, being responsive and proactive as needed, and can provide professional and well-structured advice and recommendations regarding issues and opportunities for the project roll-out moving forward.


Expenses for Taskforce operations and administration already accounted for in existing budget.


Nil.

Conclusion

• The previous Advisory Group / Taskforce members were in place during earlier phases of the project;

• Recommendations were made at the last meeting of the existing group to look at additional potential members (and since that meeting one member has resigned - advised they will be moving from Mackay);

• It is suggested that the opportunity be taken now to undertake a brief expression of interest (EOI) process to seek membership interest for the new Taskforce moving forward. Following this process, Council would then be in a position to formally approve the new suggested Terms of Reference and the final membership of the City Centre Taskforce.

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• An EOI process would also provide an opportunity to reengage / reconnect with the community through appropriate media exposure by highlighting Council’s commitment and the important role of the Taskforce.


THAT Council approve the following: A. The undertaking of a brief expression of interest (EOI) process to seek membership

interest in the new Taskforce. B. The final Terms of Reference under which the Taskforce will operate.

Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Martin Seconded Cr Bonanno

CARRIED

9.8 PROPOSED CONTRACT: REEF CATCHMENTS

Author Natural Environment Coordinator

Purpose

To seek Council approval to enter into a contract with Reef Catchments to deliver the Natural Environment Levy funded priority projects for 2013/14 identified in attachment 1 in accordance with section 235 of the Local Government Regulation 2012.


Reef Catchments is a not-for-profit company that delivers natural resource management projects in partnership with the community and stakeholder organisations across the Mackay Whitsunday Isaac region. Reef Catchments facilitates on ground change and works for long-term solutions to protect the natural resources of the region, through partnerships with local, state and federal governments and agencies as well as the community and private sector. They are a locally-based company employing approximately 25 staff across a range of scientific disciplines. Council engaged Reef Catchments to prepare a Natural Environment Plan for the region, which was finalised and approved by Council on 17/10/12. As part of the implementation of this plan, priority projects totalling $510,000 were identified under the headings of Coasts, Waterways, Plains and Ranges, and funding was approved from the Natural Environment Levy, as part of the 2013/14 budget approval.

MIN/06.11.2013 FOLIO 30114


Council will be working closely with Reef Catchments regarding the planning and delivery of these projects. Recognising this partnership and the collaborative nature of working arrangements, it is proposed that Reef Catchments manage the delivery of some of the 27 priority projects, at no cost to Council other than a 10% administration fee. It is proposed to enter into a contract with Reef Catchments to facilitate this. Although Reef Catchments is only charging a 10% administration charge for the management of these projects the value of this contract is deemed a large-sized contract as it represents over $200,000 in overall expenditure (excluding GST). This would ordinarily require an invitation for written tenders under section 228 of the Local Government Regulation 2012. However under section 235 of this Regulation, a local government may enter into a large-sized contract without first inviting written quotes or tenders if (b) the local government resolves that, because of the specialised or confidential nature of the services that are sought, it would be impractical or disadvantageous for the local government to invite quotes or tenders. Due to Reef Catchments employing specialist scientists who currently work closely with Council staff across a range of projects including the Coasts and Communities Project and the Natural Environment Plan, its staff are well placed to liaise with the key stakeholder organisations to coordinate the delivery of the priority projects. The awarding of the contract to Reef Catchments satisfies the requirements of the Sound Contracting Principles pursuant to section 104 (3) of the Local Government Act (2009) by providing value for money to Council due to project management fees not being charged for delivering the works which would have required additional funds if provided by a commercial entity. The 10% administration fee is considered to represent good value for money as it covers administration costs only, with specialist staff time for project management being contributed for free, in recognition of the partnership nature of the projects. The priority projects proposed to be managed by Reef Catchments are included as an attachment to this report.


Consultation has been held with Council staff, including Manager Procurement and Plant and Manager Parks and Environment as well as the Natural Environment Advisory Committee regarding the funding of the Natural Environment plan priority projects and their delivery.


There is no additional financial cost to council to contract Reef Catchments to manage the priority projects, other than the costs of preparing the contracts, which are covered by normal operating costs. Priority projects to the value of $510,000 have been funded from the Natural Environment Levy, through the 2013/14 budget process. The proposed contract with Reef Catchments will be for the delivery of projects to the value of $255,455. The 10% administration fee will be covered in the approved budget amounts.


If council does not resolve to award the contract to Reef Catchments to deliver the identified priority projects, it is unlikely that the projects will be completed by the end of the financial year.

MIN/06.11.2013 FOLIO 30115


Conclusion

Recognising the collaborative working arrangement between Council and Reef Catchments, it is proposed to enter into a contract with Reef Catchments to manage the delivery of the Natural Environment Levy funded projects identified in Attachment 1.


THAT Council award the contract to Reef Catchments to deliver the priority projects identified in Attachment 1 of this report to the value of $255,455, in accordance with Section 235B of the Local Government Regulation 2012, on the basis that value for money is provided due to the non-inclusion of project management fees other than a 10% administration charge.

Council Resolution


CARRIED

MIN/06.11.2013 FOLIO 30116


10. CONSIDERATION OF COMMITTEE REPORTS:

10.1 DRAFT TRAFFIC ADVISORY COMMITTEE MEETING MINUTES - 18 OCTOBER 2013

File No Advisory, Regulated Parking and Bicycle Advisory Committee Author Manager Technical Services

Purpose

To present to Council the draft Traffic Advisory Committee Meeting Minutes dated 18 October 2013, for consideration of committee recommendations.


1. THAT the Draft Minutes of the Traffic Advisory Committee dated 18 October 2013 be received.

2. THAT Council approve the proposal from Lend Lease to increase the provision for

vehicles queuing in Victoria Street west of the Milton Street/Victoria Street roundabout by reducing the number of kerb side parking spaces up to the existing break in the central parking.

a. THAT should it be identified that further provision for queuing vehicles is

required, that Lend Lease be required to justify the use of any further kerbside parking.

b. THAT all costs for the proposed works be met by Lend Lease.

c. THAT Lend Lease put in place arrangements to ensure that staff park within the

centre's parking facilities and do not utilise the Memorial Pool parking area when displaced from parking in Victoria Street.

3. THAT Council note and endorse the outcome of the speed review assessed by the Speed

Management Committee in relation to Watts Road and that no further action be undertaken.

a. THAT the residents be advised of the outcome of the speed review.

Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Gilbert Seconded Cr Steindl

CARRIED

MIN/06.11.2013 FOLIO 30117


10.2 DRAFT MINUTES NATURAL ENVIRONMENT ADVISORY COMMITTEE

File No NEAC minutes Author Coordinator Natural Environment

Purpose

To present to Council the draft Natural Environment Advisory Committee Meeting Minutes dated 2 October 2013, for consideration of committee recommendations.


THAT 1. The draft Minutes for the Natural Environment Advisory Committee meeting dated 2

October 2013 be received. 2. The Wildmob application under the Community Environmental Grants program for

$5,000 be approved. 3. Discussions be held with Mackay Conservation Group, with a view to facilitating

their working with Council to promote the values of the Blacks Beach Spit, identify gaps in research and assist with implementation of management plan activities.

Council Resolution


CARRIED

MIN/06.11.2013 FOLIO 30118


10.3 DRAFT MINUTES EQUITABLE ACCESS ADVISORY COMMITTEE

Author Manager Community Programs

Purpose

Attached is a copy of the draft Equitable Access Advisory Committee minutes of 3 September 2013 for information purposes.


THAT the minutes of the Equitable Access Advisory Committee meeting held 3 September 2013 are received.

Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Jones Seconded Cr Walker

CARRIED

10.4 DRAFT MINUTES CHARACTER AND HERITAGE ADVISORY COMMITTEE - 11 OCTOBER 2013

Author Strategic Planner - Local Area Planning

Purpose

Attached is the draft minutes of the Heritage Advisory Committee meeting held on 11 October 2013, for information purposes and consideration of recommendations.


THAT Council receive the Draft Minutes of the Character and Heritage Advisory Committee dated 11 October 2013.

Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Perkins Seconded Cr Bonanno

CARRIED

MIN/06.11.2013 FOLIO 30119


11. RECEIPT OF PETITIONS:

Nil

12. TENDERS:

12.1 TENDER: MRC 2013-066 DE-NUTTING OF COCONUT PALM TREES

File No MRC 2013-066 De-nutting of Coconut Palm Trees Author Manager Parks and Environment

Purpose

To present to Council for approval the tenders received for MRC 2013-066 De-nutting of Coconut Palm Trees.


Mackay Regional Council (Council) is seeking the services of experienced contractors to undertake the de-nutting of Coconut Palm Trees throughout the Mackay Region. The commencement date for MRC 2013-066 De-nutting of Coconut Palm Trees contract is the 1st November 2013, for an initial period of two (2) years, with the option of a one (1) year extension. Tenders were invited on the 25 May 2013, via Council’s website and advertised locally in the Daily Mercury. The following submissions were received by the closing date of 18 June 2013: • Advanced Tree Lopping Pty Ltd Logan Village Queensland • ATS (Qld) Service Trust T/A Allround Tree Services Whitepatch Queensland • Last day Warriors Mourilyan Queensland • LJR Holdings Pty Ltd T/A Complete Tree Management Mackay Queensland • North Queensland Tree Services Mission Beach Queensland • The Palm Guy Wurtulla Queensland • Tree Arrangements Pty Ltd Cairns Queensland • Tropical Aqua Blasting Pty Ltd Sarina Queensland An initial compliance check was conducted by the Evaluation panel on 28 June 2013 to identify submissions that were non-conforming with the immediate requirements of the Request for Tender (RFT). This included compliance with contractual requirements and the provision of request information. Tender Information Requests (TIR) were issued to Complete Tree Management and Tree Arrangements Pty Ltd requesting further information in relation to their qualitative criteria responses.

MIN/06.11.2013 FOLIO 30120


All response to the TIR’s were received within the relevant timeframe and reviewed at the evaluation meeting All submissions were progressed through to the qualitative criteria assessment. During the evaluation, tenderers were assessed against the nominated qualitative criteria. The weighting attributed to each qualitative criterion was:

a) Relevant Experience 25% b) Key personnel skills and experience 25% c) Tenderers’ Resources 20% d) Demonstrated Understanding 20% e) Local Content 10%

The tendered schedule of rates prices below, are for de-nutting 3,181 coconut palm trees over a one (1) year period (excluding GST)

• Tree Arrangements Pty Ltd $151,097.50 • Tropical Aqua Blasting Pty Ltd $168,593.00 • Last day Warriors $181,317.00 • North Queensland Tree Services $206,765.00 • Advanced Tree Lopping Pty Ltd $294,242.50 • The Palm Guy $318,100.00 • LJR Holdings Pty Ltd T/A Complete Tree Management $346,415.00 • ATS (Qld) Service Trust T/A Allround Tree Services $433,792.97

The Request for Tender (RFT) stipulated that pursuant to AS 4373-2007, traditional spikes for tree climbing should not be used as they may wound the bark and conductive tissues of the trees. Council’s Parks and Environment branch advised that traditional spikes have a rigid set up with no flexibility. The spikes are strapped to the lower leg of the climber and used by penetrating the trunk of the palm during climbing. As the climber moves or when adjustments to climber positions are made, the spike penetrates further into the trunk damaging the vascular bundles (minute tubes transporting nutrients through the palm). Damage caused to palms cannot be repaired as the penetration of the spikes leaves tunnels that pathogen can enter, resulting in the palm rotting from the inside. Primarily the only time the damage becomes noticeable is once the trunk has begun to deteriorate. Following the evaluation assessment, a further TIR was issued to Tree Arrangements Pty Ltd requesting confirmation of the type of climbing equipment to be used and their availability to complete the works within Council’s times frame. Tree Arrangements Pty Ltd confirmed that an Elevated Work Platform (EWP) would be utilised for day to day services but when the situation requires higher access, traditional spikes would be used. A further qualitative assessment was carried out by the evaluation panel to review the response received from Tree Arrangements Pty Ltd.

MIN/06.11.2013 FOLIO 30121


Tropical Aqua Blasting Pty Ltd have demonstrated relevant experience in providing mowing and slashing services, trimming of trees and general garden maintenance however provide limited experience of a similar nature to the requirements of the RFT. Last Day Warriors provided details demonstrating significant experience in working with local Councils in the Central and Northern Queensland in the performance of the same type of work, key personnel with over 30 years’ experience and work methods which conform to the Australian Standards, ultimately causing minimal damage to Coconut Palms.


The evaluation of the tenders was conducted by:

• Supervisor Arboriculture Parks and Environment • Leading Hand Arborists Parks and Environment • Contracts Officer Procurement and Plant


The tender price submitted by Last Day Warriors - $181,317.00 is under the $280,000 allocated in the 2013/2014 budget for the de-nutting of coconut palms.


Due diligence has been exercised in the selection of the preferred contractor. De-nutting of coconut trees is essential to the public risk management function of Council.

Conclusion

That awarding MRC 2013-066 De-nutting of Coconut Palm Trees contract to Last Day Warriors for a term of two (2) years, with the provision of a one (1) year extension period, together with the provision of an annual increase in line with the Consumer Price Index (CPI) (All Groups Brisbane) on the contract anniversary, represents the most advantageous outcome to Mackay Regional Council based on their ability to perform the services required.


THAT the schedule of rates tender MRC 2013-066 De-nutting of Coconut Palm Trees for a term of two (2) years, with the provision of a one (1) year extension period together with the provision for an annual increase in line with the Consumer Price Index (CPI) (All Groups Brisbane) on the contract anniversary, be awarded to Last Day Warriors for the assessed amount of $181,317.00 (excl. GST).

Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Morgan Seconded Cr Bonanno

CARRIED

MIN/06.11.2013 FOLIO 30122


12.2 MRC 2014-033 EXPRESSIONS OF INTEREST - CENTRAL BUSINESS DISTRICT (CBD) REVITALISATION PROJECT

File No MRC 2014-033 Expressions of Interest – Central Business District (CBD)

Revitalisation Project Author Director Water and Waste Services

Purpose

To present to Council a report demonstrating the benefit of calling Expressions of Interest for the construction of the civil works Central Business District (CBD) Revitalisation Project, as per Section 228 (3) of the Local Government Regulation 2012. To support the successful delivery of the CBD Revitalisation Project, it is recommended that a short term fixed contract Project Manager role be appointed.

Operational Plan Linkage

The issuing of the Expression of Interest assists in the completion of Strategies:

• 2.3 - Support the local business to expand and meet the growing needs of the Region and where appropriate special levies to achieve this outcome.

• 5.4 - Manage the Region's road network to enable the movement of people and

goods in a safe and efficient manner.

• 7.2.3 - Tenders issues in accordance with Tender Contracts Manual in a timely manner.


The $18.5 million CBD Revitalisation Project is jointly funded by Council and grant funding through the Department of Regional Australia, Local Government, Arts and Sport, Regional Development Australia Fund. The Project includes the refurbishment of both sides of a portion of Victoria and Wood Streets along with the historic Pioneer Shire Council Building and adjoining parkland. High quality pavements, interactive signage, new street lighting, street furniture, trees and greenery and a new public space to complement the heritage listed Pioneer Shire Council Building are planned.

The Expression of Interest (EOI) mechanism, as prescribed under the Local Government Regulation 2012, provides Council with the opportunity to shortlist respondents based upon their demonstrated understanding and experience, technical and financial capacity and their ability to complete projects within a Project's budget and timeframes whilst ensuring all stakeholders are consulted through all stages of the Project. Following the shortlisting of the respondents to the EOI, tenders will be called from those respondents which will greatly reduce the evaluation timeframes whilst ensuring only

MIN/06.11.2013 FOLIO 30123


contractors with the necessary experience and capacity are considered which assists in the successful delivery of the Project. This Project involves numerous external and internal stakeholders and therefore requires good governance and project management to ensure the Project objectives are achieved. Given the existing focus on delivery of Council's current adopted capital projects, there is currently not an experienced Project Manager available within Council to successfully manage this Project. On this basis, it is recommended that a new Project Manager be endorsed and externally advertised.


Given the significance of this Project, its high profile location, stakeholder engagement requirements and involvement of many Council programs, a separate governance structure has been developed to ensure the Project’s success. The new governance arrangement establishes a Project Delivery and Project Governance Group. The Project Delivery Group is made up of Officers and Directors tasked with the responsibility for establishing programs and budgets and delivery of the various components of the Project. The Delivery Group then reports to the Project Governance Group who oversees the overall direction of the Project. The Delivery Group members include the CEO, Directors, Mayor and relevant Portfolio Councillors. The delivery mechanism for the Project was discussed and agreed by Council's Chief Executive Officer, Directors and the Project Governance and Delivery Groups. In addition, an external review was completed by Ranbury Management Group to confirm the mechanisms selected for the delivery of the Project.


The administrative cost for the issuing of the Expression of Interest documentation is funded through 2013/2014 operational and capital budgets. The proposed cost for the City Centre Revitalisation Project Manager role will be covered through the capital funding for the Project.


The issuing of the Expression of Interest will assist Council in ensuring only those contractors who have the experience and capacity to perform the works will be shortlisted. The EOI documentation will stipulate that compliance criteria in relation to financial capacity, insurances and Work Health and Safety performance and systems are to be submitted. The appointment of a dedicated Project Manager role to the Project ensures that there is co-ordination and responsibility for all the different Project facets including contractor management, stakeholder engagement and delivery.

Conclusion

The calling of Expressions of Interest would benefit the Mackay Regional Council by enabling Council to shortlist respondents based upon their relevant experience and capabilities to assist

MIN/06.11.2013 FOLIO 30124


in the successful delivery of the CBD Revitalisation Project. Following the shortlisting of respondents, tenders will be called from the shortlisted panel for the Project. The appointment of a new contract role of City Centre Revitalisation Project Manager provides a dedicated resource to ensure the Project can be delivered against its established objectives.


THAT Expressions of Interest are called for the CBD Revitalisation Project, as per Section 228 (3) of the Local Government Regulation 2012. AND THAT a new short term fixed contract Project Manager role of City Centre Revitalisation Project Manager be approved.

Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Gilbert Seconded Cr Martin

CARRIED

12.3 MRC 2014-018 PREFERRED SUPPLIER ARRANGEMENT - SUPPLY AND DELIVERY OF ROADMARKING PAINT AND GLASS BEADS

Author Manager Procurement and Plant

Purpose

To present to Council for approval, tenders submitted for MRC 2014-018 Preferred Supplier Arrangement – Supply and Delivery of Roadmarking Paint and Glass Beads in accordance with Section 233 of the Local Government Regulation 2012.


Preferred Supplier Arrangements have proven to be a cost-effective means of supplying high usage goods utilised by Council's departments due to negating the requirements for quotes to be obtained for each purchase. The tendered prices are for items Free into Store (FIS) which provide emergency and programmed supply to all Council departments. If quotes were required to be obtained as stipulated under the Local Government Regulation 2012, this would cause considerable delays in the delivery of Council services as well as not achieving competitive market rates due to the economies of scale achieved by aggregating demand.

MIN/06.11.2013 FOLIO 30125


The proposed commencement date for this contract is the 1st December 2013, for a twenty-four (24) month term with an option of a twelve (12) months extension. The contract provides for rise and fall of the schedule of rates after each twelve (12) month period. Approval of claims for rise and fall is subject to the provision of sufficient supporting evidence being provided to Council, one month prior to each notice period. Tenders were invited on the 24th August 2013, via Council's website and advertised locally in the Daily Mercury seeking submissions from suitable suppliers for the supply and delivery of Roadmarking Paint and Glass Beads. The following submissions were received by the closing time of 10.00am on the 17th September 2013: • Asian Paints (QLD) Pty Ltd Trading as APCO Coatings Brisbane based • Artcraft Pty Ltd Townsville based An initial compliance check was conducted on the 1st October 2013 to identify submissions that were non-conforming with the immediate requirements of the RFT. This included compliance with contractual requirements and provision of requested information. All submissions were progressed through to the qualitative criteria assessment on the basis that all terms and conditions and mandatory requirements of the Request for Tender (RFT) had been met. The qualitative criteria assessment was carried out by the Evaluation Panel on 1st October 2013, with the Evaluation Panel scoring the tenders according to the qualitative selection criteria as published in the RFT. A Tender Information Request was issued on the 1st October, 2013 to Asian Paints (QLD) Pty Ltd Trading as APCO Coatings seeking clarification of the manufacturer’s specification of the Glass Beads – Highway Safety Spheres they had tendered on together. The response was received and reviewed by the Evaluation Panel. Following a trial previously conducted by Council’s Civil Operations department and the response to the Tender Information Request issued, it is recommended that all items requested in the RFT be awarded to Asian Paints (QLD) Pty Ltd Trading as APCO Coatings. The weighting attributed to each qualitative criteria was: a) Value for Money 90% b) Local Preference 10% The evaluation of the tender was conducted by: • Warehouse Supervisor Plant and Procurement • Leading Hand Line-marking Civil Operations • Contracts Coordinator Procurement and Plant • Contracts Officer Procurement and Plant

MIN/06.11.2013 FOLIO 30126



Prior to releasing the Request for Tender, all operational programs were consulted, to ensure all requirements were specified in the tender documentation.


The total value of the contract MRC 2014-018 Preferred Supplier Arrangement – Supply and Delivery of Roadmarking Paint and Glass Beads, if awarded as recommended, is approximately $121,067.73 (Excl GST) for the twenty-four (24) month period based on the estimated annual usage. The following breakdown is for the twenty-four month term: 1. Paint and paint products $82,707.73 2. Glass Beads – Highway Safety Spheres $38,360.00 $121,067.73 The total value of the last contract based on the same usage figures was $106,030.50 (Excl GST), with a breakdown as follows: 1. Paint and paint products $79,178.50 2. Glass Beads – Highway Safety Spheres $26,852.00 $106,010.50 The rates received from the tender submissions demonstrate: 1. An increase of approximately 5% on the last contract period for paint and paint products; and 2. An increase of approximately 43% on the last contract period for the supply of the Glass Beads – Highway Safety Spheres.


The recommended tenderers are required to provide all relevant insurances, provision of Safety Data Sheets (SDS) and compliances prior to the execution of their contract. The conditions of contract provide sufficient remedies to Council based on the risk profile of the goods and being provided.

Conclusion

It is recommended that MRC 2014-018 Preferred Supplier Arrangement – Supply and Delivery of Roadmarking Paint and Glass Beads be awarded to Asian Paints (QLD) Pty Ltd Trading as APCO Coatings for a twenty-four (24) month period with the option of a twelve (12) month extension, together with the availability for the provision of rise and fall after each twelve (12) month period.

MIN/06.11.2013 FOLIO 30127



THAT Council award tender MRC 2014-018 Preferred Supplier Arrangement – Supply and Delivery of Roadmarking Paint and Glass Beads be awarded to Asian Paints (QLD) Pty Ltd Trading as APCO Coatings for a twenty-four (24) month period with the option of a twelve (12) month extension, together with the availability for the provision of rise and fall after each twelve (12) month period.

Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Walker Seconded Cr Morgan

CARRIED

13. CONSIDERATION OF NOTIFIED MOTIONS

Nil

14. LATE BUSINESS:

14.1 LEAVE OF ABSENCE - CRS COMERFORD, JONES AND GILBERT

THAT Crs Deidre Comerford, Alison Jones and Frank Gilbert be granted leave of absence for the Meeting on Wednesday 27 November 2013.

Moved Cr Morgan Seconded Cr Steindl

CARRIED

14.2 2013 CLEANSEAS CLEANUP

Cr Gilbert participated in this year's Cleanseas Cleanup, assisting in the removal of 1,062 kg of rubbish from Town Beach. Congratulations were expressed to the organisers and all of the volunteers who took part in cleaning up beaches in the Mackay region. A very important point to mention is that all of the rubbish collected was sorted and recycled where possible.

14.3 5th ANNUAL REGIONAL EVENTS CONFERENCE

Crs Bonanno and Martin attended the 5th Annual Regional Events Conference in Townsville last week and the Mackay Beach Races were recognised during the conference as destination event which will bring tourists to the Mackay region for a reason.

MIN/06.11.2013 FOLIO 30128


Congratulations to all of the Melbourne Cup winners and event organisers around the region who helped contribute to the tourism and economic wellbeing of Mackay.

14.4 2013 KAKODA TRIP

Three members of Mackay Regional Council (MRC) staff recently completed the Kokoda Track and also assisted the locals with repairs and maintenance of equipment. The trip was part of the MRC sponsorship and these staff members were great ambassadors for MRC.

14.5 2013 PLANNING INSTITUTE OF AUSTRALIA (PIA) QUEENSLAND STATE CONFERENCE - MACKAY

Cr Perkins spoke about the PIA Conference which was listed on the Agenda under Item 9.6 and the benefits to Mackay of hosting this Conference.

15. PUBLIC PARTICIPATION:

Nil

16. CONFIDENTIAL REPORTS:

16.1 PLANNING & ENVIRONMENT COURT APPEAL NO. 3819 OF 2013 - SANDSKY DEVELOPMENTS PTY LTD - 30 HALIFAX DRIVE, RURAL VIEW (244539-34-DA-2013-48)

Confidential Council Recommendation

THAT the Chief Executive Officer and Director Development Services be delegated to: A. Retain legal representation and appropriate experts as required. B. Settle the appeal in consultation with the Mayor and/or Planning Portfolio Councillor.

Moved Cr Perkins Seconded Cr Gilbert

CARRIED

MIN/06.11.2013 FOLIO 30129


16.2 PLANNING & ENVIRONMENT COURT APPEAL NO. 3915 OF 2013 - MACKAY PROPERTY INVESTMENTS PTY LTD - 8-14 CENTURION DRIVE, PAGET (247920-33-DA-2013-139)

Confidential Council Recommendation

THAT the Chief Executive Officer and Director Development Services be delegated to: A. Retain legal representation and appropriate experts as required. B. Settle the appeal in consultation with the Mayor and/or Planning Portfolio Councillor.

Moved Cr Perkins Seconded Cr Steindl

CARRIED

17. MEETING CLOSURE

The meeting closed at 10.43 am.

18. FOR INFORMATION ONLY

18.1 DEVELOPMENT APPLICATION INFORMATION - 14.10.13 TO 20.10.13

For Council Information Only - No Decision Required. Development Applications Received

App no Code /

Impact Address Applicant Description Officer

CAC-2013-356

19 Carl Street, RURAL VIEW

Eulcom Pty Ltd Combined Application: Reconfiguration of a Lot, 1 Urban Expansion Lot into 5 Lots; and Material Change of Use - Preliminary Approval for a Locality Concept Plan

Julie Brook

CON-2013-250

L 900 Stone Drive, SHOAL POINT

GMA Certification Group Pty Ltd - Townsville

Building Work - Boundary Setback for Dwelling House

Matthew Ingram

CON-2013-251

40 Ocean Avenue, SLADE POINT

Tropical Outdoor & Living Solutions

Building Work - Boundary Setback for Residential Storage Shed

Andrea McPherson

MCUC-2011-313

Code 19 Wellington Street, MACKAY

Andrew Gaffney Request for Permissible Change - Change of Conditions- Commercial Premises and Catering Shop

Josephine McCann

MCUC-2013-346

Code 128 Kippen Street, SOUTH MACKAY

Mackay and Whitsunday Building Certification

Dwelling House Extension (Flood & Inundation Overlay)

Josephine McCann

MIN/06.11.2013 FOLIO 30130


App no Code / Impact

Address Applicant Description Officer

MCUC-2013-358

Code 172A Goldsmith Street, SOUTH MACKAY

Greenslade Homes

Dwelling House (Aviation Facilities Buffer Area) Andrea McPherson

MCUCD-2007-286

Code 70-90 Beaconsfield Road East, ANDERGROVE

Andergrove Lakes Pty Ltd

Request for Permissible Change - Material Change of Use - Preliminary Approval for a proposed development generally consistent with the Preliminary Structure Plan and the Site Plan including:-i) Integrated Tourist Facility comprising two (2) Cable Water Ski Parks with ancillary Ski Lodges, Motel, Villas and Apartments, Backpacker Resort, Restaurants and Shops;ii) Residential Purposes including standard dwelling houses on separate lots at a density commensurate with that sought by the Planning Scheme for the Urban Residential Zone, and terraced dwellings and high density units at an overall density commensurate with that sought by the Planning Scheme for the Higher Density Residential Zone;iii) Commercial purposes including local shops, medical centre, gym and offices;TOiii) Commercial purposes (6,000m2) including local shops, medical centre, gym, service station, catering shop and offices;iv) Child Care Centre Plus Overriding the Planning Scheme so development relating to the proposed concept is regulated as if the land is located in the Special Activities (Tourism) Zone for the Integrated Tourism Facility component, the Urban Residential for the standard residential component; the Higher Density Residential Zone for the terraced dwellings and High Density Residential components; and the Commercial Zone for the local shops, gym, medical centre and offices; and no overlays apply in certain circumstances as detailed in Conditions of Approval..

Julie Brook

MCUI-2013-360

Impact L 51 Makybe Diva Drive, OORALEA

Cane Bridge Developments Pty Ltd

Multiple Dwelling Units (14) in 2 Stages Matthew Ingram

ROLC-2013-352

Code 34 Danmaar Drive, HABANA

John C Kleidon and Kim Kleidon and Alexandra I Van Wakeren

Boundary Realignment - 2 Rural Residential Lots into 2 Lots

Darryl Bibay

ROLC-2013-359

Code 66 Williams Road, ALLIGATOR CREEK

T & P Plath Pty Ltd

Boundary Realignment 2 Rural Lots into 2 Lots Andrea McPherson

ROLC-2013-362

Code L 2 Koumala Bolingbroke Road, KOUMALA

Aurizon Operations Limited

1 Rural Lot into 2 Lots (Sarina) Helle Jorgensen Smith

ROLI-2013-355

Code 91987 Bruce Highway, ALLIGATOR CREEK

Racesea Pty Ltd Boundary Realignment (2 Rural Lots into 2 Lots)

Josephine McCann

Development Applications Entering Decision Making Period

App Number


MCUC-2013-271

Code 18 Emma Drive RICHMOND

Ross K Nelson and Karen E Nelson

Residential Storage Shed Helle Jorgensen Smith

MIN/06.11.2013 FOLIO 30131


App Number


MCUC-2013-306

Code 23827 Peak Downs Highway ETON

Kilby Contracting Pty Ltd

Home-Based Business - (Office) Kathryn Goodman

MCUC-2013-333

Code 84 Cinnamon Drive GLENELLA

Sandsky Developments

Material Change of Use - Dual Occupancy Brogan Jones

MCUI-2013-242

Impact 167 Barren Creek Road CALEN

Paulette M Caruana and Francis P Caruana

Noxious Offensive or Hazardous Industry (Explosives Storage, Ancillary Offices & Vehicle Storage)

Darryl Bibay

RECONF-2001-107B

0 Sugarshed Road ERAKALA

Ajana Park Pty Ltd

Permissible Change - Extension of the Relevant Period - Material Change of Use from 'Rural' Use to 'Park Residential' Use & Preliminary Approval for a Reconfiguration of Park Residential - Settlers Rise Estate Stage 4-12 (254 lots)

Matthew Ingram

ROLC-2013-256

Code 66 Apsley Way ANDERGROVE

Dzemal Solo Reconfiguration of a Lot (boundary realignment) - 2 Rural Residential Lots into 2 Lots

Brogan Jones

Development Applications Finalised

App No Code /

Impact Location Applicant Description Officer

Approved Subject to Conditions CAC-ASPA-2012/323A

70-90 Beaconsfield Road EastANDERGROVE QLD 4740

Andergrove Lakes Pty Ltd

Request for Change of Conditions - Combined Application for Andergrove Lakes Eastern Precinct- Material Change of Use: Tourist Facility (including 38-bed Cable Ski Lodge, Cafe and ancillary operating facilities, Lake Grande and in-line lakes, Manager's Residence and 48 Tourist Accommodation Units); and Reconfiguration of a Lot: 1 Lot (Proposed Lot 600) into 145 Lots (including 113 Residential, 31 Terrace Houses, 1 Multiple Dwelling Unit Lot, 1 Tourist Facility Lot and 1 Tourist Accommodation Lot), plus parkland and drainage lots over 4 Stages (6 to 9) in accordance with Preliminary Approval DA-2007-286/B.TO:Combined Application for Andergrove Lakes Eastern Precinct- Material Change of Use: Tourist Facility (including 38-bed Cable Ski Lodge, Cafe and ancillary operating facilities, Lake Grande and in-line lakes, Manager's Residence and 48 Tourist Accommodation Units); and Reconfiguration of a Lot: 1 Lot (Proposed Lot 600) into 145 Lots (including 113 Residential, 36 Terrace Houses, 1 Multiple Dwelling Unit Lot, 1 Tourist Facility Lot and 1 Tourist Accommodation Lot), plus parkland and drainage lots over 4 Stages (6 to 9) in accordance with Preliminary Approval DA-2007-286/B.

Julie Brook

CAC-ASPA-2013/249

Code 24 Milne LaneWEST MACKAY QLD 4740

Scot G Alcorn and Rebecca J Alcorn

1 Urban Residential Lot into 2 Lots & Dual Occupancy

Kathryn Goodman

CAI-ASPA-2012/322

Impact 86 Andergrove RoadANDERGROVE QLD 4740

Palmbild Pty Ltd

Combined Application:-Reconfiguration of 1 Rural Residential into 26 Lots AND Material Change of Use For 13 Multiple Dwelling Units & 1 Dual Occupancy.

Josephine McCann

CA-IDAS-2008/218A

14/26 Park StreetMACKAY QLD 4740

Pointglen Pty Ltd

Extension of Relevant Period & Permissable Change - Combined Application for Material Change of Use - (Preliminary Approval) Commercial Premises, Motel, Multiple Dwelling Units and Shop's - Material Change of Use -

Shane Kleve

MIN/06.11.2013 FOLIO 30132


App No Code / Impact

Location Applicant Description Officer

(Development Permit) Commercial Premises AND a Reconfiguration of 1 lot to create 2 Commercial lots

CON-ASPA-2013/182

4 Lettice CourtSOUTH MACKAY QLD 4740

Ranbuild Building Work - Height Relaxation for Shed

Andrea McPherson

CON-ASPA-2013/199

10 Katey CrescentMIRANI QLD 4754

Rockhampton Building Approvals


Darryl Bibay

CON-ASPA-2013/239

28 Buoro StreetBALL BAY QLD 4741

Rodney A Legge

Building Work - Boundary Setback for Carport

Helle Jorgensen Smith

CON-ASPA-2013/241

1 Irene CourtEIMEO QLD 4740

Patio World Building Work - Boundary Setback for Carport

Darryl Bibay

CON-ASPA-2013/242

13 Nautilus ParadeBUCASIA QLD 4750

Holt Industries P/L T/As Spanline Home Additions

Building Work - Boundary Setback for Carport

Andrea McPherson

CON-ASPA-2013/243

31 Botanical DriveOORALEA QLD 4740

Development Certification


Brogan Jones

CON-ASPA-2013/244

L 900 Stone DriveSHOAL POINT QLD 4750



Andrea McPherson

CON-ASPA-2013/246

22 Cone StreetSHOAL POINT QLD 4750

Shed Boss Mackay


Andrea McPherson

CON-ASPA-2013/247

20-22 Culloden PlaceBEACONSFIELD QLD 4740

Patio World Building Work - Boundary Setback for Patio

Josephine McCann

CON-ASPA-2013/250

L 900 Stone DriveSHOAL POINT QLD 4750



Matthew Ingram

MCUC-ASPA-2013/330

Code 79 Lynette DriveNINDAROO QLD 4740

Albert J Hajdu and Michelle Hajdu

Dwelling House Extension & Garage (Steep Land Overlay)

Helle Jorgensen Smith

MCUC-ASPA-2013/334

Code 11 Makybe Diva DriveOORALEA QLD 4740

Sandsky Developments

Multiple Dwelling Units (4) Darryl Bibay

MCUC-ASPA-2013/340

Code 45 Logan CrescentERAKALA QLD 4740

Darlene A Mau Residential Storage Shed Exceeding 85m2 on Rural Residential Lot.

Josephine McCann

MCUC-ASPA-2013/341

Code L 79 Executive DrivePAGET QLD 4740

AAA Exhaust and Fabrications

Material Change of Use - General Industry (Exhaust Manufacturing)

Brogan Jones

MCUC-ASPA-2013/347

Code 23 Bernborough AvenueOORALEA QLD 4740

Tony J Bennett and Kylie M Bennett

Residential Storage Shed Andrea McPherson

MCUC-ASPA-2013/348

Code 31 Stone DriveSHOAL POINT QLD 4750

Joshua A Hunt Material Change of Use - Boundary Setback for Carport and greater than 50% Site Coverage

Brogan Jones

MCUCD-IDAS-2001/39B

Code L 1 Sugarshed RoadERAKALA QLD 4740

Ajana Park Pty Ltd

Permissible Change - Extension of the Relevant Period - Material Change of Use from 'Rural' Use to 'Park Residential' Use & Preliminary Approval for a Reconfiguration of Park Residential - Settlers Rise Estate Stage 4-12 (254 lots)

Matthew Ingram

MCUCD-IDAS-2002/136E

Code L 7 Shoal Point RoadSHOAL POINT QLD 4750

Pointglen Pty Ltd

Request to Change Development Approval - Material Change of Use for Development in accordance with Shoal Waters Development Plan for the Northern Section of the Concept Plan

Matthew Ingram

MCUI-ASPA-2013/240

Impact 26 Hill StreetETON QLD 4741

The Roman Catholic Trust Corporation

Dwelling House Kathryn Goodman

MCUI-ASPA-2013/241

Impact 27 Barrier StreetETON QLD 4741

The Roman Catholic Trust Corporation

Dwelling House Kathryn Goodman

ROLC-ASPA-

Code 653 Farleigh-Habana RoadHABANA QLD

Carmel Muscat and Pauline

Boundary Realignment 2 Rural Lots into 2 Lots

Matthew Ingram

MIN/06.11.2013 FOLIO 30133


App No Code / Impact

Location Applicant Description Officer

2013/216 4740 Muscat

ROLC-ASPA-2013/287

Code L 4 Bentleys RoadHOMEBUSH QLD 4740

Barry G Adair and Roslyn F Adair

Reconfiguration of a Lot (boundary realignment) - 2 Rural lots into 2 Lots

Brogan Jones

Negotiated Decision MCUC-ASPA-2013/115

Code 6 David Muir StreetSLADE POINT QLD 4740

National Masonry Pty Ltd

General Industry (Concrete Block Construction Facility)

Matthew Ingram

MCUC-ASPA-2013/317

Code 49-53 Dozer DrivePAGET QLD 4740

Telstra Corporation Ltd

Telecommunication Facility Helle Jorgensen Smith

Application Refused ROLC-ASPA-2011/187

Code L 5 Sarina Beach RoadSARINA BEACH QLD 4737

Lance M Steindl 1 Rural Residential Lot into 20 Lots Julie Brook

Confirmed on Wednesday 13 November 2013

……………………………………… MAYOR

MIN/06.11.2013 FOLIO 30134


APPENDIX / ATTACHMENTS

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Documents

FINAL MINUTES - Mackay Council · FINAL MINUTES WEDNESDAY 6 NOVEMBER 2013 restrictions in these areas. The Plan aims to strike a balance between the provision of public access and