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EC3 Board Meeting Minutes
February 21, 2017; 6:15 p.m.; EC3 Gym
Present: Brad Barron, Cameron Cichocki, Betsy Clinton (staff), Peter Cunningham, Lauren Gewirtz, Chris Jackson, Steve Purchase, Lis Weston (staff), Stephanie Winslow, Brad Wurfel
Absent: Katie Carey, Rachel Mangiavellano, Todd Walsh
Call to Order: 6:21 p.m.
Public Comments No members of the public were in attendance.
Old Business Approval of the January 2017 Board Minutes was moved and supported via e-mail on 1/30/17
(Cichocki/Jackson); voting completed on 2/4/17. The minutes passed as presented by majority vote.
Director Report The directors’ report is attached to these minutes; Lis presented the report to the Board.
Finance & Facilities Committee Report The committee report is attached to these minutes; Peter Cunningham presented the report to
the Board.
Regarding the need for garbage can replacements, Lis explained that she was able to make due for now by buying several new lids for existing cans. Brad Wurfel has a contact at Granger and will inquire about the possibility of getting new cans from them.
Development & Marketing Committee Report The committee report is attached to these minutes; Brad Barron and Lis Weston presented the
report to the Board.
Regarding the procurement of beverages for the auction: Brad Barron reported that he had successfully procured bottled water from Culligan once
again, to be used at the auction. Cameron will check with one of his contacts about providing beer. Brad Wurfel will check with his employer about providing wine; Brad Barron has already
sent an inquiry to Burgdorf winery in Haslett and will follow up with them.
Board members reviewed the list of last year’s auction donors and selected individual vendors to target for personal follow-up; the list, with Board member designation, is attached to these minutes. Ideas for new items were also discussed in a brief brainstorming session.
Lis will email the donation form to Board members so they can use it when procuring items.
Lis emphasized that all auction items must be turned in to the EC3 office no later than April 1st, in order to provide enough time for the item to be appropriately packaged and written up for the guidebook.
EC3 Board Meeting Minutes (February 2017): Page 1
Lis also reminded the Board members that we traditionally auction off a basket of assorted wines, and that each member is required to bring in two bottles for the basket.
New Business Dates for upcoming Board-related meetings and events: FinFacCom Meeting: 3/2/17, 5:00 p.m. DevMarCom Meeting: 3/9/17, 5:00 p.m. ProgCom Meeting: 3/14/17, 4:30 p.m. Board Meeting: 3/21/17, 6:15 p.m.
Adjourn: 7:21 p.m.
EC3 Board Meeting Minutes (February 2017): Page 2
2017Item
TitleBusiness/Group
ContactPhone
noBreakfast & BBQ - 40lbs of Locally Raised Pork
Andrea & Dana KirkDana Kirk
517-281-5681silvernail13@
gmail.comLG
Twistars Birthda y PartyTwistars Gymnastics Club
Tanya Dean517-322-0360
BBSparty Gift Basket
Sparty Gift BasketTheresa Sattazahn
517-884-6723theresas@
msu.eduyes
$50 Gift Certificate to the MSU Community Music SchoolMSU Community Music School
Andrea Worful
517-884-4824worful@
msu.edu
MSU Theatre De partment 2016/2017 Season PassesMSU Department of Theatre
Kirk A. Dormer517-355-6690
yes$50 Gift Certificates
TanninAnne Uitvlugt 616-446-4554
$25 Gift Card to Gap/Old Navy/Banana Republic/AthletaDirect Consumer Services, LLC
Katie Carey
yes$25 Eastwood Towne Center Gift Certificate
Eastwood Towne CenterEmily Desrochers
517-316-9209desrochers@
rpai.com30 Minute Inte grated Holistic Massage
Holistic Butterfly StudioBeverly Bates
517-303-5849bev@
holisticbutterflystudio.com4 Tickets to a Lansin g United Soccer Match
Lansing UnitedJeremy Sampson
517-449-6074jeremy@
lanunited.comSoccer Cam p Enrollement
Michigan Rush Matt Resch
yes2 Rounds of Golf with Complementar y Range Balls before the round at Hawk Hollow Golf Course
Hawk Hollow Golf PropertiesEric Fink
517-641-4295
noAutographed Broadway Show Poster - I Love Lucy
Wharton Center
Jarrod Bradford517-884-3101
EWHouse-Cleaning Service
Complete Carpet Care & UpholsteryMartha Castillo-Guiterrez
517-908-0606cccu@
comcast.net
yesW
ine BasketEC3 Board of Directors
Elisabeth Weston
Two 4-Piece Sets of Diamond En graved Crystal Stemless Glassware
Gewirtz FamilyLauren Gewirtz
10-Class Punch card at Hillto p YogaHilltop Yoga
Katy Joe DeSantishilltop@
hilltopyoga.com$25 Pla ymakers Gift Card
Playmakers517-349-3808
2 Single Day General Admission Tickets to the Common Ground Music Festival
Meridian Entertainment GroupBrendan Hamilton
517-267-1502bhamilton@
meridianconcerts.com
yesImpression 5 Museum Family 4-Pack
Impression 5 Science CenterJoyce W
hite517-485-8116
yesR.E. Olds Museum Family Admission for a Single Visit
R.E. Olds Transportation MuseumKristi Schwartzly
517-372-0529autos@
reoldsmuseum.orgFull Vehicle Detailing
Champion Chrysler Jeep DodgeJeff Freese
517-827-2555yes
Limited Edition Twelve Inch Fine Art PrintSea Glass Fine Art
Thomas Fallon207-347-1925
One Free Session at Twistars G ymnastics ClubTwistars Gymnastics Club
Jo Edwards517-668-0805
Personal Training PackageCapital Fitness, Inc.
Bernadette Friedrich
517-927-5851drbefit@
att.net
$25 Carrabba's Gift CardBloomin' Brands
Katie Careyyes
$50 Gift Certificate for Douglas J Salon ServicesDouglas J Salon East Lansing
Ember Osborn517-349-7482
yesGoldfish Swim School Birthday Party
Goldfish Swim SchoolJenn Smith
517-458-5555swimokemos@
goldfish.comOne Night's Stay at the Holiday Inn Express in Munising
Holiday Inn ExpressDana Boyak
906-387-4880hiexmunisingmi@
gmail.com
yesPotter Park Zoo Annual Family Membership
Potter Park ZooKelly Gibson
517-342-2717kgibson@
ingham.orgBB
$25 Gift Card and a Gift BasketJude's Barbershop
EC3 Board Meeting Minutes (February 2017): Page 3
2017Item
TitleBusiness/Group
ContactPhone
Sleepwalker Growler w/Gift Certificate for One Growler Fill
Sleepwalker Sprits and AleMatt Jason
989-948-8086matt@
drinksleepwater.com
One Week Pass to the Michigan Athletic Club
Michigan Athletic ClubKerryn Cooper
517-364-8825kcooper@
themac.orgFootball Autographed by MSU Coach Mark Dantonio.
MSU Athletic DepartmentLG
Two Guitar Lessons at Music Manor with Doug FritchMusic Manor
Doug Fritchno
Breakfast & BBQ - 40lbs of Locall y Raised PorkAndrea & Dana Kirk
Dana Kirk517-281-5681
LGHaircut at Bella Rio Salon
Bella Rio SalonKar yn Braman
517-999-3303yes
1 Hour Massage at Creative Wellness
Creative Wellness
517-351-9240yes
4 Rounds of 18 Holes of Golf, with CartsHawk Hollow Golf Properties
Clare DeBlaay517-641-4570
yes4 Pack of Lansing Lugnuts Tickets
Jessica Yorko, Lansing City CouncilJessica Yorko
517-599-0949jyorko@
lansingmi.gov yes
Top to Bottom House Cleaning & Basket of Cleaning Supplies
Helpful Hands Cleaning ServiceSusan Chiocli
517-375-2837info@
helpinghandscleaning.net
yes6 Pack Admission Passes & Assorted Gifts
Impression 5 Science Center$20 Gift Card to Jalapenos
Jalapenosyes
Two tickets for the 2016/2017 Lansing Symphony Orchestra season
Lansing Symphony Orchestra
yesDinner for Two a the State Room Restaurant
The State Room RestaurantRebecca Selesky
517-432-4000seleskyl@
rhs.msu.eduno
Autographed Broadway Show Poster - Kinky BootsW
harton CenterJarrod Bradford
517-884-3101jarrod.bradform@
whartoncenter.comno
Rachael Ray 10-Piece Gradient Bubble & Brown Cookware Set
Penelope Phelps231-775-4069
yesImpression 5 Museum Family 4-Pack
Impression 5 Science CenterJoyce W
hite517-485-8116
yesR.E. Olds Museum Family Admission for a Single Visit
R.E. Olds Transportation MuseumKristi Schwartzly
517-372-0529autos@
reoldsmuseum.orgyes
Bonfire/Hayride PartyPeacock Road Tree Farm
Ed Carpenter517-651-9193
LG$20 Mother & Earth Bouti que Gift Certificate
Mother & Earth Baby BoutiqueLynn Ross
517-204-2248info@
motherandhearth.comyes
$20 in Gift Certificates to Riverwalk Theatre & $20 Off your Next Costume Rental
Riverwalk TheatreMike Siracuse
517-482-5700rwt@
riverwalktheatre.com
yes$50 Gift Certificate
TanninAnne Uitvlugt 616-446-4554
Budweiser Beer Si gnDave Gewirtz
989-845-4773$25 Bass Pro Sho ps Gift Card
Bass Pro ShopsKatie Carey
yesIngham County Parks Annual Parking Pass, 1 Hour Pedal Boat and 1 Canoe Trip
Ingham County Parks DepartmentNicole W
allace517-676-2233
yesBirthday Party at Play
PlayShelley Thomas
517-708-8746playeastlansing@
gmail.comno
Autographed Broadway Show Poster - Motown the Musical
Wharton Center
Jarrod Bradford517-884-3101
yesZap Zone Laser Tag Party
Zap Zone517-327-0747
30 Minute Inte grated Holistic MassageHolistic Butterfly Studio
Beverly Bates517-303-5849
3 $5 Starbucks Gift CardsStarbucks
Katie Care y616-240-3701
LGBirthda y Party
Preuss Petsno
12" Schwinn Roadster Tric ycleFedewa Family
Dawn Fedewagvrunner@
hotmail.com S pecialty Coffee Gift Box
Paramount Coffee CompanyDeana Florian
517-853-2454dflorian@
paramountcoffee.com
EC3 Board Meeting Minutes (February 2017): Page 4
2017Item
TitleBusiness/Group
ContactPhone
Special Event Appearance with the Detroit Tigers Official Mascot "Paws"
Detroit TigersKyle Liechty
517-740-3762k5liechty@
gmail.com
yesGarbage Disposal & 6-pack of Beer
R. A. Holm Plumbing Company(517) 694-9956
yes4 Pack of Lansing Lugnuts Tickets
Jessica Yorko, Lansing City CouncilJessica Yorko
517-599-0949jyorko@
lansingmi.gov EW
$20 Lansing Brewing Company Gift Card, T-shirt and Pint Glass
Lansing Brewing CompanyKelsey Jenks
noAutographed Broadway Show Poster - I Love Lucy
Wharton Center
Jarrod Bradford517-884-3101
$100 Annabelle's Gift Card and Good y BasketAnnabelle's Pet Station
517-599-0995$20 Grand Traverse Pie Com pany Gift Card
Grand Traverse Pie Company517-316-0900
Anticipation by Mary Ann Beckwith 300 Piece Jigsaw Puzzle
Lansing Art Gallery517-374-6400
$20 Grand Traverse Pie Com pany Gift CardGrand Traverse Pie Company
517-316-0900yes
4 Pack of Lansing Lugnuts TicketsJessica Yorko, Lansing City Council
Jessica Yorko517-599-0949
A Lansing City Market apron, pot holders, and $10 gift certificate.
Lansing City Market
Old Town Festival Package - 2 tickets to Festival of the Moon, Festival of the Sun, and Oktoberfest
Old Town Commercial AssociationMegan Barrett
517-485-4283
BBFull Vehicle Detailing
Champion Chrysler Jeep DodgeJeff Freese
517-827-2555$25 Ho p Cat Gift Card
Cichocki FamilyCameron Cichocki
MTGift Basket of Scholastic Books and Accessorie s
ScholasticSchlitz Beer Sign
Dave Gewirtz989-845-4773
yesOne Month Family Pass and Y-bucks
Downtown YMCA Wellness Center
One Week of Lunches for your EC3 Child
Elisabeth Weston
yes$70 Saper Galleries Gift Certificate
Saper Galleries$25 Nuthouse S ports Grill Gift Certificate
Nuthouse Sports Grill$25 Summit Comics and Games Gift Card, and Adventure Time Comic Book
Summit Comics and Games517-485-2369
Private Tour for 10 at Fenner Nature CenterFenner Nature Center
Jenny Mensch517-482-4224
$25 Nuthouse Sports Grill Gift CertificateNuthouse Sports Grill
Set of Decorative Lam psGewirtz Family
Lauren GewirtzEW
Four Tickets to a Detroit Tigers Game on Sunday, May 22, at 1:08 p.m. Section 134, Row 27, Seats 1-4
On Behalf of Stephanie and Justin W
inslowyes
Family Fun Pack of Four Admission Passes to the Grand Rapids Children's Museum
Grand Rapids Children's MuseumAdrienne Brown
616-235-4726
One Night's Stay at the Homewood Suites by Hilton - Grand Rapids in a One Bedroom Suite
Homewood Suites by Hilton - Grand Rapids
Rebecca Kupty
EWCoca-Cola Refreshments Gift Basket
Julie Morgan, Market Development Manager for Coca-Cola Refreshments
BBBeerfest Event Package
I'm a Beer HoundPaul Starr
517-331-0528paul@
imabeerhound.com
EC3 Board Meeting Minutes (February 2017): Page 5
2017Item
TitleBusiness/Group
ContactPhone
BBTullymore Golf Package
EWTwo Nights Lodging, Breakfast, Dinner & 18-Hole Round of Golf with Cart
The HomesteadJamie Jewell
231-334-5524jamie@
thehomesteadresort.com
yesBirthday Party at the Airport with Plane Rides & 2 Dozen Cupcakes
Grand Air AviationPete Kamarainen
517-627-9557pete@
grandairaviation.com
yesTwo Round Trip Ferry Tickets to Mackinac Island
Shepler's Mackinac Island Ferry231-436-5023
noTwo Ni ghts at Mackinac Island's Grand Hotel
The Grand HotelKen Hayward
906-847-3331EW
Cu pcake Decorating PartyKerry Roberts
yesW
eekend Stay at a Three Bedroom Lake Michigan Cottage
Resch Family
EC3 Board Meeting Minutes (February 2017): Page 6
Directors Report: February 2017
Program Update Enrollment patterns for the most recent four years are shown in the chart below, with the
horizontal axis placed at the budgeted breakeven point for the 2016-17 fiscal year.
We currently have 124 children enrolled, representing 99 families.
Tour conversion rates are as follows: Tours Sep. Oct. Nov. Dec. Jan. Feb. (TD)
Tours given 7 5 5 8 11 5 % enrolled 57% 60% 40% 38% 45% 40%
We are looking for two (2) full-time teachers, plus several more support staffers. We purchased an advertisement on CareerBuilder in order to broaden our reach beyond the typical ads on college websites. The market appears to be very tight, as we are not getting many applications at all. This puts an incredible strain on all staff, as it’s harder to maintain ratio and consistency in the classrooms.
We have offered a summer camp teaching position to Nick Sauve, a member of our support staff who is currently teaching part-time in the Lansing Schools. Nick is an excellent teacher and is very interested in the position; we expect he will accept. His wife is a teacher with DeWitt Schools, and we may have an opportunity to hire her for the summer as well.
We will be revising our teaching staff performance policies to more strongly emphasize our ban on the use of exclusion as a behavioral management tool. In the last couple years we have witnessed an increase in teachers taking away gym- or playground-time for students who misbehave, as well as giving other exclusionary consequences unrelated to the misbehavior.
70.0%
75.0%
80.0%
85.0%
90.0%
95.0%
100.0%
Oct. Nov. Dec. Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep.
2012‐13 2013‐14 2014‐15 2015‐16 2016‐17
EC3 Board Meeting Minutes (February 2017): Page 7
We have provided general trainings on best disciplinary practices, and we have corrected individual teachers who employ poor tactics, but we believe the formality of a policy change will allow us to better emphasize the importance of positive behavioral supports. We intend to make this the focus of the March Program Committee meeting.
This month’s in-service training will feature several teachers in the instructor role, rather than Lis and Betsy. Betsy has been working with several teachers to deliver the required trainings as part of their own professional development. This in-service covers our annual required training on emergency procedures and allergy awareness, as well as training on updated classroom procedures, teaching social skills to children, and environments that enhance learning.
Finance & Facilities Update As money begins to come in for auction sponsorships ($5,900 pledged, $4,600 collected so
far), we are beginning to chip away at the past-due bills. Thus far, our creditors have been very understanding.
Development & Marketing Update Auction update: We’ve got 31 silent auction items thus far, some of which will be packaged
with others to make more significant offerings. The most updated list will be distributed later in the Board meeting.
The annual report will include a pre-printed envelope, bound in the center, that people can use to mail in contributions.
Lis submitted a preliminary grant application to the Capital Region Community Foundation, for a capacity-building grant in the amount of $50,000. If funded, the money would go toward strategic re-visioning for the purposes of (1) revising EC3’s mission statement to reflect service to families and the community; and (2) developing a management/governance transition plan that brings sustainability to EC3 beyond its current leadership personnel. We will know by mid-March whether we may submit a formal application; if so, it would be due by mid-April and awards will be given in early August.
EC3 Board Meeting Minutes (February 2017): Page 8
Finance & Facilities Committee Meeting Report
February 2, 2017 Present: Peter Cunningham, Lis Weston (staff)
Absent: Cameron Cichocki, Steve Purchase
FINANCE MATTERS The committee reviewed the financial statements from January. Revenue was higher than budgeted for the period, due to three tuition billing cycles rather
than two. Expense was below budget for the period. Cash flow was practically flat—we spent merely $383 more than we brought in for the
period. Our financial position remains the same: stable, but highly leveraged.
We were not able to make any of our budgeted “extra payments” for the period (to reduce the line of credit balance and to increase savings for payroll liabilities and building improvements).
FACILITIES MATTERS The committee reiterated its intent to upgrade the security system and replace the Tiger room
bathroom door when funds are available.
The task list of projects awaiting funding was not reviewed, due to lack of funds.
Lis Weston reported that several of our heavy-duty trash cans are in questionable condition and may need to be replaced prior to EC3’s license renewal inspection. The typical price for commercial-grade receptacles is $200-$500. The committee determined that if the inspection reveals the need for replacement, Lis will seek approval to use BBC funds for the purchase. Until then, she will purchase some new lids for the existing cans.
Next meeting: Thursday, March 2, 2017, 5:00 p.m.
EC3 Board Meeting Minutes (February 2017): Page 9
Development & Marketing Committee Meeting Agenda
February 9, 2017 Present: Brad Baron, Katie Carey, Todd Walsh, Lis Weston (staff)
Absent: Stephanie Winslow, Brad Wurfel
Update on Auction Preparations Lis Weston reported to the committee members on tasks that have been accomplished to-date. Raffle license has been procured Tables, chairs, and stage have been reserved Auctioneer has been notified (waiting on contract) Letters and forms have been updated
Committee members reviewed the list of sponsors and donors from previous years, and discussed this year’s prospects for both. Lis Weston agreed to bring updated lists to the Board meeting, where members can discuss specific targets and contacts.
Beverage procurement (water, beer, wine) is still needed.
FY2015 Annual Report The committee discussed the content and general design of the annual report for FY2015 (Oct.
1, 2015 – Sep. 30, 2016), which has been submitted to Redhead Design Studio for production.
The target completion date is March 31, 2017.
The committee discussed the distribution plan. The target recipients for the report have always been EC3 current and alumni families, and
EC3 donors. The committee suggested we investigate whether the Michigan Nonprofit Association
provides any assistance with distributing annual reports.
Regular Development/Fundraising Practices at EC3 The committee discussed a variety of ways that EC3 has raised non-tuition revenue in the past,
as well as ideas for growth in the future. (See “Easy Ways to Support EC3” handout.) Building Blocks Fund: $17,770 (2012 – present)— not including “Raise the Roof”
campaign funds Tuition Round-up: $6,150 (2013 – present) Sales-based Fundraisers: EC3 does not participate in fundraising activities that do not
relate to our missional activities. E.g., Scholastic Book Fairs promote literacy, so we participate in those; selling popcorn, cookies, or gift-wrap does not relate to education or family welfare in any way, so we do not participate in those.
Event Fundraisers: Other than the auction each spring, we have not been successful raising money through events because we have limited manpower to plan, publicize, and execute such events on a valuable level.
EC3 Board Meeting Minutes (February 2017): Page 10
Todd Walsh suggested we investigate the use of PayPal as a means to make it easier for people to donate funds. He will gather information and pass it along to Lis, who will also make some inquiries about what programming changes might need to be made on our end.
Next meeting: March 9, 2017, 5:00 p.m.
EC3 Board Meeting Minutes (February 2017): Page 11
