April 18, 2017; 6:15 p.m.; EC3 Gymec3kids.org/uploads/file/BoardMinutes/04_2017_BoardMinutes.pdf · 4:30 Thursday afternoon: Steve, Lauren, Brad B., and Todd will set up tables, linens,

EC3 Board Meeting Minutes

April 18, 2017; 6:15 p.m.; EC3 Gym

Present: Brad Barron, Katie Carey, Cameron Cichocki, Betsy Clinton (staff), Peter Cunningham, Lauren Gewirtz, Chris Jackson, Rachel Mangiavellano, Todd Walsh, Lis Weston (staff), Brad Wurfel

Absent: Steve Purchase, Stephanie Winslow

Call to Order: 6:20 p.m. Lauren Gewirtz officiated the meeting in Steve Purchase’s absence.

Public Comments No members of the public were in attendance.

Old Business Approval of the March 2017 Board Minutes was moved and supported via e-mail on 3/22/17

(Mangiavellano/Winslow); voting completed on 3/28/17. The minutes passed as presented by unanimous vote.

Approval for using BBC funds towards repairing the bricks on the northern façade of the building was moved and supported via e-mail on 4/17/17 (Mangiavellano/Wurfel). The motion passed as presented by majority vote.

Director Report The directors’ report is attached to these minutes; Lis Weston presented the report to the Board.

Finance & Facilities Committee Report The committee report is attached to these minutes; Peter Cunningham presented the report to

the Board.

Program Committee Report The committee report is attached to these minutes; Lauren Gewirtz presented the report to the

Board.

Rachel Mangiavellano asked for more details about the electronic device ban and to whom it applied. Betsy Clinton clarified that support staffers can’t have devices in the classrooms at all, and that regular teachers can use them only for classroom activities and for emergencies.

Rachel also asked about expulsion and whether there would be any case for removing a child from EC3. Betsy responded that none of the incidents involving sexual curiosity were considered abnormal or developmentally inappropriate, and that only if there was some sort of power or size disparity between children would such incidents be considered otherwise. Therefore, removing a child from EC3 in a case such as this one would not be an appropriate response.

EC3 Board Meeting Minutes (April 2017): Page 1

Teacher appreciation week is the first week of May. Next week, Lis will send an email to Board members listing daily activities and gift ideas for the teachers and will enlist Board support in contributing to the process.

Executive Committee Report The committee report is attached to these minutes; Cameron Cichocki presented the report to

the Board.

Development & Marketing Committee Report The committee report is attached to these minutes; Brad Barron presented the report to the

Board.

Lis will have signs “Free Beer & Wine”

Chris Jackson will pick up morning coffee

Katie Carey will pick up afternoon coffee

4:30 Thursday afternoon: Steve, Lauren, Brad B., and Todd will set up tables, linens, and hand sanitizers

Coolers: Katie (3), Rachel (1), Lis (1)

Golf pencils: Lis will ask Stephanie

New Business Dates for upcoming Board-related meetings and events: FinFacCom Meeting: 5/4/17, 5:00 p.m. ProgCom Meeting: 5/9/17, 4:30 p.m. DevMarCom Meeting: 5/11/17, 5:00 p.m. Board Meeting: 5/16/17, 6:15 p.m.

Adjourn: 7:32 p.m.


Directors Report: April 2017

Program Update Enrollment patterns for the most recent four years are shown in the chart below, with the

horizontal axis placed at the budgeted breakeven point for the 2016-17 fiscal year.

We currently have 133 children enrolled, representing 107 families.

Tour conversion rates are as follows:

Tours Nov. Dec. Jan. Feb. Mar. Apr. (TD) Tours given 5 8 11 6 8 3 % enrolled 40% 38% 54% 66% 50% 0%

Staffing is still tight, although we have filled one of the full-time positions we were seeking (Shelley Weissman is the new Otter teacher). We continue to interview new prospects for both full-time and part-time staff.

The parent survey is being fielded right now. We sent it to 214 individuals, so we need to receive at least 107 responses to meet our obligations for NAEYC; to date, we have received 92 responses.

Finance & Facilities Update We have contracted with Laing Masonry to have the bricks on the north façade repaired later

this month, at a cost of roughly $3,000. The Board approved using BBC funds for this project in an email vote conducted 4/17/17.

70.0%

75.0%

80.0%

85.0%

90.0%

95.0%

100.0%

Oct. Nov. Dec. Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep.

2012‐13 2013‐14 2014‐15 2015‐16 2016‐17


Development & Marketing Update Auction updates and reminders are covered in the DevMarCom report.

The annual report will be ready for Board review in early May.


Finance & Facilities Committee Meeting Report

April 6, 2017, 5:00 p.m. Present: Peter Cunningham, Lis Weston (staff)

Absent: Cameron Cichocki, Steve Purchase

FINANCE MATTERS The committee reviewed the financial statements from the second quarter of the fiscal year.

The financial statements are attached. Total revenue was 2.5% below budget for the first half of the fiscal year. Total expense was 5.5% below budget for the same period. Current ratio remains at 0.3.

We were not able to make the budgeted transfers of funds to the BBC savings account and payroll liabilities savings account, nor were we able to make the extra payments toward reducing the line of credit.

FACILITIES MATTERS Update on brick repair/tuck-pointing: Laing Masonry did a ground-level review of the damage

on the front of the building and believes it needs extensive work to repair sufficiently enough for the deck to be used. They are coming by on 4/7/17 to get a roof-top perspective in order to provide a more detailed estimate of the work.

Lis Weston is moving forward to have the half-door installed on the Tiger bathroom.

Next meeting: Thursday, May 4, 2017, 5:00 p.m.


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Mar 31, 17 Mar 31, 16 $ Change % Change

ASSETSCurrent Assets

Checking/SavingsChecking 0.00 926.85 -926.85 -100.0%Master Savings

Payroll Liabilities Savings 0.00 -1.86 1.86 100.0%Master Savings - Other 0.00 1.90 -1.90 -100.0%

Total Master Savings 0.00 0.04 -0.04 -100.0%

MSUFCU BBC Savings 4,415.26 2,005.09 2,410.17 120.2%MSUFCU Chk Deposits-Credits 2,505.40 6,036.21 -3,530.81 -58.5%MSUFCU Chk Withdrawals-Debits -3,268.32 -5,936.55 2,668.23 45.0%MSUFCU Payroll Liab. Checking 1,007.42 985.41 22.01 2.2%MSUFCU Payroll Liab. Savings 1,510.78 705.01 805.77 114.3%Petty Cash 64.75 47.79 16.96 35.5%

Total Checking/Savings 6,235.29 4,769.85 1,465.44 30.7%

Accounts ReceivableAccounts Receivable 33,375.70 -4,673.50 38,049.20 814.2%

Total Accounts Receivable 33,375.70 -4,673.50 38,049.20 814.2%

Other Current Assets*Undeposited Funds 35,787.00 35,971.99 -184.99 -0.5%Accounts Receivable - Auditors -41,546.02 0.00 -41,546.02 -100.0%Prepaid Expenses 8,516.15 8,516.15 0.00 0.0%

Total Other Current Assets 2,757.13 44,488.14 -41,731.01 -93.8%

Total Current Assets 42,368.12 44,584.49 -2,216.37 -5.0%

Fixed AssetsAcc. Dep. - Bldg. Improvements -17,375.00 -10,800.00 -6,575.00 -60.9%Accumulated Depr-Furniture -116,999.00 -113,172.00 -3,827.00 -3.4%Accumulated Depr - Building -101,437.33 -94,051.94 -7,385.39 -7.9%Building and Grounds 386,672.00 385,912.00 760.00 0.2%Building Improvements 107,399.78 93,833.80 13,565.98 14.5%Furniture and Equipment

Lighting Equipment Upgrade 20,000.00 20,000.00 0.00 0.0%Furniture and Equipment - Other 168,285.21 161,671.94 6,613.27 4.1%

Total Furniture and Equipment 188,285.21 181,671.94 6,613.27 3.6%

Total Fixed Assets 446,545.66 443,393.80 3,151.86 0.7%

TOTAL ASSETS 488,913.78 487,978.29 935.49 0.2%

LIABILITIES & EQUITYLiabilities

Current LiabilitiesAccounts Payable

Accounts Payable 7,505.23 19,215.12 -11,709.89 -60.9%

Total Accounts Payable 7,505.23 19,215.12 -11,709.89 -60.9%

Credit CardsHome Depot 40.69 214.60 -173.91 -81.0%Line of Credit -1.23 -1.23 0.00 0.0%Staples 213.88 200.86 13.02 6.5%

Total Credit Cards 253.34 414.23 -160.89 -38.8%

6:01 PM Educational Child Care Center

04/11/17 Statement of Financial PositionAccrual Basis As of March 31, 2017

Page 1


Mar 31, 17 Mar 31, 16 $ Change % Change

Other Current LiabilitiesAccounts Payable - Auditors 5,132.62 -53.25 5,185.87 9,738.7%Accrued PTO 10,879.35 10,879.35 0.00 0.0%Deferred Revenue 0.00 11,557.17 -11,557.17 -100.0%Direct Deposit Liabilities -521.15 -521.15 0.00 0.0%EZ-EFT Returned 546.00 0.00 546.00 100.0%Insta-Charge Payment -987.40 -987.40 0.00 0.0%MSUFCU Line of Credit 67,656.79 75,000.00 -7,343.21 -9.8%Payment -541.11 -541.11 0.00 0.0%Payroll Liabilities 54,292.26 27,463.29 26,828.97 97.7%Tuition Refund 1,752.82 1,341.70 411.12 30.6%

Total Other Current Liabilities 138,210.18 124,138.60 14,071.58 11.3%

Total Current Liabilities 145,968.75 143,767.95 2,200.80 1.5%

Long Term LiabilitiesLighting Equipment Lease 2,549.52 2,903.80 -354.28 -12.2%MSUFCU Building Mortgage 231,617.93 239,339.49 -7,721.56 -3.2%

Total Long Term Liabilities 234,167.45 242,243.29 -8,075.84 -3.3%

Total Liabilities 380,136.20 386,011.24 -5,875.04 -1.5%

EquityOpening Balance Equity 66,567.30 69,866.81 -3,299.51 -4.7%Unrestricted Net Assets 20,645.51 75,756.62 -55,111.11 -72.8%Net Income 21,564.77 -43,656.38 65,221.15 149.4%

Total Equity 108,777.58 101,967.05 6,810.53 6.7%

TOTAL LIABILITIES & EQUITY 488,913.78 487,978.29 935.49 0.2%


04/11/17 Statement of Financial PositionAccrual Basis As of March 31, 2017

Page 2


Oct '16 - Mar 17

OPERATING ACTIVITIESNet Income 21,564.77Adjustments to reconcile Net Incometo net cash provided by operations:

Payroll Expenses 3,529.45Ask My Accountant -8,277.32Accounts Receivable -33,375.70Accounts Receivable - Auditors 55,355.31Prepaid Expenses -1,296.24Accounts Payable -6,000.95Home Depot 570.68Staples -146.04Payroll Liabilities -4,024.42Accounts Payable - Auditors 5,185.87Accrued PTO -1,391.01MSUFCU Line of Credit -21.86

Net cash provided by Operating Activities 31,672.54

INVESTING ACTIVITIESFurniture and Equipment -2,853.28Acc. Dep. - Bldg. Improvements 275.00Accumulated Depr-Furniture 1,200.00Accumulated Depr - Building 858.33

Net cash provided by Investing Activities -519.95

FINANCING ACTIVITIESLighting Equipment Lease 1,345.40MSUFCU Building Mortgage -4,004.25Opening Balance Equity -3,045.08

Net cash provided by Financing Activities -5,703.93

Net cash increase for period 25,448.66

Cash at beginning of period 8,296.31

Cash at end of period 33,744.97


04/18/17 Statement of Cash FlowsOctober 2016 through March 2017

Page 1


Program Committee Meeting Report

April 11, 2017

Members Present: Angie Mendenhall, Christina Young, Ada Scott, Chris Jackson, Lauren Gewirtz, Lis Weston, Betsy Clinton

Members Absent: Rachel Mangiavellano

ENROLLMENT AND STAFFING MATTERS

Currently 89% enrolled; will be over 90% enrolled after May transition, with no full‐time spots available.

Summer camp teachers, Nick and Brittany Sauve, have begun planning for this summer. Themes and field trip scheduling is completed.

Otter teacher, Shelley Weissman, has been hired. Shelley has a bachelor’s degree from University of Michigan Flint in elementary education, with a ZA endorsement. She has been working in the early childhood field since 2010, including a work with infants, Head Start, and school‐aged children. Shelley will be starting with an orientation on Tuesday, April 11, and will be in the classroom beginning April 12.

We are looking at some options for the open Frog teaching position.

We have several candidates we are considering for the Tiger lead teacher opening. Each candidate is responsible for leading an activity with the children in the Tiger class. Our goal is to have the job filled by the end of the month.

REGULATORY AND CURRICULUM MATTERS

Teaching Strategies Gold has updated their program, making it more user‐friendly. New training materials are currently rolling out, and will be available for staff to use when they receive their classroom’s iPad later this spring. We may establish some regular “office hours” to assist with initial training and problem solving.

Staff are currently holding parent‐teacher conferences, utilizing the information gathered about the children using observations and the Teaching Strategies Gold assessment tools. Betsy has been sitting in on some of these, and they appear to be going well. Conferences will be completed by the end of April.

EC3 had another incident involving two 5‐year‐olds looking at and showing one another their genital area during naptime. While sexual curiosity is very common in this age‐group, our concern is focused on the lack of supervision provided to the children during nap time. An incident report has been filed, and since this is the second occurrence within a few months, there will most likely be consequences. We could potentially lose our regular license and be placed on a provisional one. We are implementing‐‐effective immediately‐‐a BAN on all electronic devices in the classroom, except for those used by teaching staff for monitoring and evaluations; These may still not be used during naptime supervision. Our hope is that this decrease distraction for staff, and keeps their focus on their responsibilities. We will talk with


licensing to determine best practice, and whether this ban should remain center‐wide or just specific to larger preschool classrooms. See attached copy of Lis’ letter to the staff.

OTHER PROGRAM MATTERS

Teacher Appreciation Week is the first week in May. Board members will be receiving a list of planned activities for celebrating EC3’s teaching staff via email, after the auction.

Auction Spirit Week begins Monday, April 17. Activities are designed to focus on some of the great items that will be available to bid on during the Auction, and to get families more engaged in the auction by helping their child “celebrate” each day. At the same time, featured items from the auction will be displayed in the main hall. For example, our special birthday auction packages will be displayed in the hall on Monday. Activities include the following:

o Monday is Birthday Party Day

o Tuesday is Sport’s Fan Day

o Wednesday is Road Trip Day

o Thursday is Little Artist’s Day

o Friday is Pajama Day.

Our next scheduled transitions to new classes will occur the week of May 8, with children officially attending their new class starting Monday, May 15. This year’s transition is slightly larger than other Spring transitions.

EC3’s annual parent survey is being fielded now through the end of April. It includes an auction giveaway incentive, to try to increase participation in both the survey and the auction. We will need over 120 responses to meet the requirement of having half of our parents respond.

Next meeting: Tuesday, May 9, 2017, 4:30 p.m.



Executive Committee Quarterly Meeting Report

April 12, 2017 (Q3) Present: Cameron Cichocki, Lauren Gewirtz, Steve Purchase, Lis Weston (staff), Stephanie Winslow

Absent:

1. The committee reviewed the Board composition (see chart below) and discussed specific actions that need to take place.

Begin End Officer Ofc‐Begin Ofc‐End Name

Mar‐14 Sep‐18 Chair Oct‐16 Sep‐17 Stephen Purchase

Dec‐12 Sep‐18 Vice Chair Oct‐16 Sep‐17 Lauren Gewirtz

Oct‐13 Sep‐18 Secretary Oct‐16 Sep‐17 Stephanie Winslow

Sep‐15 Sep‐17 Treasurer Oct‐16 Sep‐17 Cameron Cichocki

Jun‐15 May‐17 Katie Carey

Jul‐15 Jun‐17 Peter Cunningham

Jul‐15 Jun‐17 Rachel Mangiavellano

Nov‐15 Oct‐17 Brad Barron

Nov‐16 Oct‐18 Todd Walsh

Nov‐16 Oct‐18 Brad Wurfel

Jan‐17 Dec‐18 Chris Jackson

a. Stephanie Winslow will be leaving the Board; her last meeting will be May 2017. Steve will appoint a new Secretary at that time.

b. Lis Weston will follow up with Kerry Rosingana and Phyllis Browne about applying to the Board, since both have expressed an interest in the past.

2. The committee will proceed on setting a meeting with Lis Weston to deliver her performance evaluation.

Next meeting: Thursday, July 13, 2017, 8:00 a.m.


Development & Marketing Committee Meeting Report

April 13, 2017 Present: Brad Baron, Todd Walsh, Lis Weston (staff)

Absent: Katie Carey, Stephanie Winslow, Brad Wurfel

Update on Auction Preparations Lis Weston reported to the committee members on tasks that have been accomplished to-date.

Lis distributed the staffing/duties plan for auction night and reviewed the Board member responsibilities. Since there was not a quorum present, these duties will be discussed at the full Board meeting on April 18th. See attached.

Lis distributed the auction logistics checklist, which will also be reviewed and discussed at the full Board meeting. See attached.

Next meeting: May 11, 2017, 5:00 p.m.


4/13/17

2017 EC3 Auction Staffing & Job Descriptions

Task Job Description Set-up

Lis Weston Marney Turner Roger Bertram Available Board Members

Set up tables, chairs, linens, etc…

Welcome wagon Lori Ireland Angela Mendenall Stephen Purchase Brad Wurfel

Greet guests at door Direct people who haven’t already registered

to the registration table. Answer questions Direct families to appropriate classrooms for

child care

Registration Julie Douglas Ada Scott Christina Young Peter Cunningham Todd Walsh

Greet people If they aren’t already registered, give them bidder

number, write name/e-mail Encourage name tags, which will be on the

dining tables Remind EC3 families that we can bill their

account so they can skip the check-out line! Be sure someone is at registration table even

after the auction has started to watch the door and register late comers

Tuition Giveaway Cash Raffle

Marney Turner Abby Powers Stephanie Winslow Brad Barron

Sell cash raffle/tuition giveaway tickets Cash raffle is $15 each, or two for $25. Tuition giveaway is $25 each. Fill out raffle slip with bidder # and amount due Sell tickets until 6:30 p.m. Winners do NOT need to be present to win

Food servers

Julie Waterbury Casey Fowler Julie Douglas TeShawna Robinson

Set up tables with plates, silverware, etc… Start evening off on each table with:

o water for each seat o two pizzas (with different topping

choices) o one salad o two breadsticks

Check in on tables all night – o bring more food when it is running low o clear away empty pizza boxes o clear away empty plates

Make sure everyone has what they need and things aren’t stacking up!

Beverage servers

Chris Jackson Cameron Cichocki

Serve beer and wine


4/13/17 Bake sale

Claudia Conley Lucki Mullen Krista Besley Julie Lewis Shelley Weissmann Lauren Gewirtz Rachel Mangiavellano

Sell Sell Sell! Be friendly! Each item is priced Write bidder # and amount due on bake sale

slip. Check whether they paid cash, or if total is DUE upon checkout.

Place slips in bin for runners to pick up

Auction runners

Lis Weston (auctioneer support)

Wanda Bancroft (EC-Plea $ tracker) Christina Young (backup EC-Plea $

tracker) Katie Carey (EC-Plea $ tracker)

Angie Mendenhall (live auction $ tracker) Cameron Cichocki (live auction $ tracker)

Tammy Stoops (bake sale runner)

Jen Enterline (runner, infant liaison) Melissa Whitaker (runner; toddler liaison) Amy Dungey (live auction runner; older

toddler liaison) Lisa Gross (runner; preschool liaison) Julie Waterbury (runner; school-age

liaison)

Auctioneer support o Support Bob during the auction

EC-Plea $ tracker

o write down bid amounts on EC-Plea tracker sheet.

o Compare amounts with your co-tracker o Tally up total as soon as the plea ends,

and give total to Lis o Give tally sheet to Marney asap so she

can write up slips

Live auction $ tracker o write down bid amounts on Live Auction

tracker sheet o Compare amounts with your co-tracker o Tally up total as soon as live auction

ends, and give total to Lis o Give tally sheet to Marney asap so she

can write up slips

Bake sale runner o Get slips from the bake sale bins (and

Burger) and bring to Marney at check out.

o This needs to be done on a continuous loop – it makes check out much easier!

Runner; Classroom Liaisons o Make sure classroom gets dinner as

soon as it gets here o Check in with classroom every 15 to 20

minutes o Give bathroom breaks, run messages to

parents, etc… o You may want to exchange cell phone

#’s with the teachers in case they need something in between check-ins

o Be friendly – chat with parents and guests.

o Any other duties as assigned in the moment!


4/13/17

Silent Auction Close

Marney Turner Abby Powers Danielle Martin Cheryl Adkins Ryan Mayes

Marney will write out silent auction slips Abby will follow and track totals and final give

total to Lis as soon as it is ready Bob will call out the item name and winning

bidder Marney will hand the item to a silent auction

runner, who will then take it to the winning bidder. The winning bidder will be holding up their bid number. Once you have distributed an item, go right back to Marney for the next item.

For the few very large items we have, you will give the winner a slip that tells them to pick the item up in the office later – you should also verbally tell them that

Check-out

Marney Turner Abby Powers Julie Lewis (runner)

tally up the goods write receipts take cash, checks, or charge cards

Childcare Infants (8)

Riviera Schmunsler Alani DeLeon Cassondra Jones Rachel Elliott (standby for other classes)

Young Toddlers (10)

Mercedes Steward Megan Piavis Kaitlyn Barnhart Christina Orr

Older Toddler (8)

Jordan McCurdy Ilham Sarhan Aliyah Paschal

Preschool (15)

India Cross Emily Orlowski Nicholas Sauve

Elementary (6)

Kelsey McFadden Damonika Canada

Standby

Hailey Van Effen Elaine Snyder

Take care of children Let your runner know how much

pizza/breadsticks you need Have runner grab any veggies/fruit from the

kitchen you want for the kids to go with pizza Give runner any messages that need to get to

parents You may want to exchange cell phone #’s with

your runner in case you need something in between check-ins

Close down room at end of the night, just as you normally would.


4/13/17 Tear-down All available Board members and staff

Audio Equipment o Lauren Gewirtz

Document Collection o Brad Barron

Linens o Katie Carey o Stephanie Winslow

Tables & Chairs o Brad Wurfel o Peter Cunningham o Steve Purchase o Todd Walsh

Leftover food/beverage o Chris Jackson (beer/wine) o Rachel Mangiavellano (bake

sale) o Lauren Gewirtz (bake sale) o Katie Carey (pizza) o Stephanie Winslow (pizza)

Trash & Sweeping o Cameron Cichocki o Brad Barron

Collect any/all paper documents associated with the event—guidebooks, ticket stubs, bid slips, tracking sheets, receipts—and return them to the office. DO NOT DISPOSE OF ANY DOCUMENTATION.

Remove linens and clips and put in bins Tear down and stack tables Collapse and stack chairs Take leftover food/beverage to kitchen Return leftover baked goods to their original

container, or wrap/bag Take leftover baked goods to kitchen Take any empty containers/serving knifes,

etc… to the kitchen and rinse Collect and dispose of trash Sweep gym floor

*NOT HERE Delaney Osbeck Jacquelyn Babinski Tammy Epling Anna Skelton Allie Healy


2017 EC3 Auction Final Logistics

Task/Item Description Notes/Responsible Party

Pick up the beer (NUBCO Tasting Room, Dexter)

Lis Weston

Pick up the water (Culligan, South Lansing) Brad Barron

Pick up the wine (KRKM) Brad Wurfel

Pick up the coffee & accessories (6:45 a.m., 4/21/17, Biggby on Ottawa Street)

Set up the tables (Thursday afternoon or Friday morning)

Set up the audio equipment Jon & Lauren Gewirtz

Coolers needed (6)

Display stands for baked goods

Stuff to buy using donated gift cards from Meijer ($100), Sam’s Club ($50), and Horrock’s (10% discount)

Lis Weston/Marney Turner Salad fixings Salad serving bowls and utensils Centerpieces (12 tables) Beer/wine cups Six-pack beer (Item #A-1) Band-Aids (Item #A-1) Wreath bag (Item #B-3) Fabric markers (Item #E-6) Golf balls (Item #A-6 and #B-5) Ice Cake boxes/bags Wine totes Golf pencils

Cash for raffle prizes Lis Weston


Documents

April 18, 2017; 6:15 p.m.; EC3 Gymec3kids.org/uploads/file/BoardMinutes/04_2017_BoardMinutes.pdf · 4:30 Thursday afternoon: Steve, Lauren, Brad B., and Todd will set up tables, linens,