EXCEL 2007Part 2

THIS LESSON

Enter formulas

Select Cells

Format Cell Contents

Insert Borders

Standard Error Values & How to Correct

Format Numbers

RIBBON GROUPS USED – HOME TAB

CharacterFormatting

Border

Comma Style

FORMULAS – ARITHMETIC SYMBOLS

Focus on ‘sums’

+ add

- subtract

* multiply

/ divide

() brackets

NEW SPREADSHEET

SELECTING CELLS Whole Spreadsheet

Row/Column Headers

Click & Drag / Click & Shift

Click + Ctrl

SIMPLE FORMATTIING Bold

Italic

UnderlineSingleDouble

Make the headings boldTry it by selecting cells A1 – G1

INSERTING A BORDER Add borders to

Cells A4, C4, E4 and G4Hint = Click + Ctrl

Change colour of border to RED

FORMULAS Entered using cell references

Always start with an equals sign (=)

=A2+A3=C2-C3=E2*E3=G2/G3

FORMULAS Delete all of the formulas

Now enter pointing the mouseType =click on cell A2 Type +Then click on cell A3

Now enter the remaining formulas using the point method

FORMULAS – AUTOMATIC RECALCULATION Change cell A2 to 75. What is the

answer?

Change some of the other values.

STANDARD ERROR VALUES Delete the

contents of cell C2. What is the

answer in cell C4?

Change the value of cell G3 to 0. What is the

answer in cell G4?

ADD SUBTRACT MULTIPLY DIVIDE100 5 250400 60 6 0500 #VALUE! 30 #DIV/0!

STANDARD ERROR VALUES #VALUE!

Indicates Excel cannot calculate the formula

Calculation on non-numeric value

#DIV/0! Divide by 0 =

infinity

ADD SUBTRACT MULTIPLY DIVIDE100 5 250400 60 6 0500 #VALUE! 30 #DIV/0!

STANDARD ERROR VALUES #####

The cell contents cannot be displayed because the column is too narrow.

#NAME?Excel does not recognise text in a formula.

#NUM! Invalid numeric values are used in a

formula. #REF!

Cell referred to in a formula is deleted. A space is a text (non-numeric)

character even though it is invisible.

FORMATTING NUMBERS Numbers can be formatted various ways, e.g.

using a comma to indicate thousands: 1,532,000 is easier to read than 1532000

Click cell A2 and drag across to cell G4. Right click Format Cells dialogue box Click the Number tab and select Number

from the category list. Click the check box for Use 1000 Separator

(,). Click ok Try entering a number greater than 1000

to see how it is displayed.

HELPFUL NUMBER FORMATTING HINTS You can also use the Comma Style

button in the Number group on the Home ribbon.

You can also use the features in the Format Cells dialogue box to format numbers as currency or percentage.

You can use the Decimal places box to set how many decimal places numbers are displayed to.

ASK YOURSELF Do I know what an Excel formula is? Do I know the basic arithmetic symbols

used by Excel? Can I enter a formula in a worksheet

cell? Do I know the different ways to select

cells in a worksheet? Can I apply simple formatting in a

worksheet cell? Can I add borders to a worksheet cell?

ASK YOURSELF Do I know what Excel’s standard error

values mean? Can I apply different formats to numbers

and do I know what they mean?

You now know the following buttons:BoldBorder ItalicUnderlineComma Style