aN214¢e MX *wag hdoflBATTELLE Project Management Division

EngineeringFunctional Area Procedure

TitR

Materials Testing Documentation

Procedure Number

ENG-19 pop 1 a 4

Revision Number

O

Date Issued

11/83

Appova Prepared by t Dt

1.0 Purpose

The purpose of this procedure is to provide a method for documenting the in-house testing of materials.

2.0 Scope

This procedure appliesEngineering function.materials at BCL.

to the in-house testing of materials within theAn example might be tensile testing of overpack

This procedure is not to be applied to testing activities of ONWI-subcontractors.

3.0 References and Definitions

3.1 References

3.1.1 PMP-01 Preparation of Procedures

3.1.2 Standard industry testing procedures (e.g., ANSI)

3.2 Definitions

3.2.1 Materials Testing - as used herein the term includes materialanalyses and property measurements.

4.0 Responsibilities

It is the responsibility of any Engineering staff member who initiates in-house testing of materials to ensure that this procedure is followed so thatthere is documentation of the work. Normal one-over-one approval isrequired. The Quality Assurance Department shall review all Special WorkInstructions to verify that appropriate quality requirements and verifica-tion requirements have been included.

I

' 5404100135 840314PDR WASTEWII-16 PDR

SPIVD-61 E9M83

Procedure Number Revision Number Oate Issued

ENG-19 0 11/83 2 4

5.0 Procedure

5.1 Since it is expected that in-house testing-will be very limited andthat each case is likely to be unique, a Special Work Instruction (SWI)will be used to initiate and document each testing activity. SeeExhibit 1 for format. All SWIs shall be numbered and a log of issuedSWIs shall be maintained.

5.2 The SWI must contain detailed instructions including documentation ofadherence to these instructions and any special handling requirementsnot covered by other BPMD procedures. The initiator of the SWI fillsout Part 1 of the form and the person performing the work fills outPart 2 (see Exhibit 1).

5.3 Quality Assurance Department review and approval is required for allSWIs.

5.4 If the testing becomes routine (repeated several times) the SWI will betranslated into a formal Engineering procedure.

5.5 Copies of all completed SWIs and back-up data shall be sent to ONWIfiles.

5.6 All SWIs shall be tracked until close out.

5.7 Deviations shall be processed in accordance with the ONWI QA manual andPMP-01.

6.0 Exhibits

6.1 Exhibit 1 General Form for Special Work Instructions

BPMD.61 (9/831

Procedure Number RevWbion Number Date Issued f

ENG-19 I 0 111/83 , 3 4

Exhibit 1

General Form for Special Work Instructions

Part 1: Initiation

No.

This work is important to Safety' yesno

Subject:Submitted to:Initiated by:

Detailed Instructions:

Should Include:

Date:

SSSSSSSSS0S

Sketch/Drawing number and revisionIdentification number traceable to itemReferences to standards (as applicable)Requirements or acceptance criteriaPurchase order number (if applicable)Special handling requirementsMaterial type and certification requirementsTest conditions and prerequisitesCalibration of test instrumentsRecords requiredQA review of test results

Approved by: Date:

QAD Concurrence: Date:QAD Concurrence: Date:

Procedure Nmer9 Revision Number jDaeIssei7d Iac4o

IExhibit 1 continued

General Form for Special Work Instructions

Part 2: Performance

No.

Subject:

Describe any deviations from instructions

Work Performed by:Work Accepted by:

Date:Date:

BPMD46 (9183)

-A

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I,j ?

Department of Energy'National Waste TerminalStorage Program Office605 King AvenueColumbus. Ohio 43201

May 23, 1983

ERC CODE

FILE NO. - a) __Stanley GoldsmithManagerOffice of Nuclear Waste Isolation505 King AvenueColumbus, Ohio 43201

Dear Mr. Goldsmith:

EXPLORATORY SHAFT FACILITY (ESF) PROJECT MANAGEMENT PLAN

Attached is a copy of DOE approved ESF Project Management Plan. This ESFManagement Plan was prepared based on the comments and inputs provided by theConstruction Manager, Parsons-Redpath, the Architect Engineer, ParsonsBrinkerhoff (PB-KBB) and ONWI Engineering staff.

The ESF Management Plan is effective immmediately and should be used as abaseline planning document. The respective Management Plans and otherdocuments and manuals of your organizations should be revised as appropriate,to reflect the responsibilities as identified in the ESF Management Plan.

It is our Intention to take over at a later date the Architect Engineer(PB-KBB) contract from BPMD so that A/E could perform the Title IIIEngineering and inspection services as a DOE Prime. Our contracting officerwill provide appropriate contractual direction in this regard at theappropriate time.

We intend to review periodicqlly the ESF Management Plan andnecessary, to reflect changes in the responsibilities of theparticipants. Please note that the ESF Management plan is acontrolled document and should be treated as such.

revise it ifvariousDOE issued

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-2-

This letter voids the ES Permit responsibility matrix issued on March 25,1983. Any questions or comments on the ESF Management Plan should be referredto Ram Lahoti.

R.C. WunderlichDirector of Engineerlng'

and TechnologyNWTS Program Office

1NPO:RCW:kgh

Attachment: ESF Management Plan

* cc: C. Williams, BPMDF. Hood, P-RR.C. Nolin, PB-KBBS. Matthews, ONWIH. Farzin, ONWIS. Smith, ONWIJ. England, NPOP. Van Loan, NPOA. Handwerker, NPOJ.0. Neff, NPOK. Robinette, NPOL. Casey, NPOM. Blanchard, NPOL. McClaln, NPOT. Baillieul, NPOJ. Szymanski, NPOD. Arter, NQAPOV. Lowery, DOE-HQR. Selby, DOE-CHM. Steiner, PB-KBB

STf 322-83

* Control Copy

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4 Revision 0

EXPLORATORY SHAFT FACILITY (ESF)

PROJECT MANAGEMENT PLAN

Approved by:Date: -44 zt)

-7-,-r, -,- , , ',- Z Z -T--,

TABLE OF CONTENTS

INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . .

OBJECTIVE. . . . . . . . . . . . . . . . . . . . . . . . .

PARTICIPATING ORGANIZATIONS. . . . . . . . . . . . . . .

FUNCTIONS TO BE PERFORMED. . . . . . . . . . . . . . .

PRECONSTRUCTION PHASE . . . . . . . . . . . . . . ...

CONSTRUCTION PHASE. . . . . . . . . . . . . . . . .

POSTCONSTRUCTION PHASE . . . . . . . . . . . . . ...

AUTHORITY. . . . . . . . . . . . . . . . . . . . . . . . .

APPENDIXES . . . . . . . . . . . . . . . . . . . . . . .

Appendix A. Construction Change Control Procedures . .Appendix B. Key Personnel: ESF Project CommunicationAppendix C. Cost/Schedule Control Systems. . . .Appendix D. Change Level Definitions . . . . . .Appendix E. Equipment and Material Procurement . . . .Appendix F. Quality Assurance Procedures . . . .Appendix G. Title III Engineering Services . . . .Appendix H. Permits Responsibility Matrix. . . .Appendix I. Glossary of Terms and Acronyms . . . .

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EXPLORATORY SHAFT FACILITY

PROJECT MANAGEMENT PLAN

INTRODUCTION

The Department of Energy (DOE) has the responsibility to site and con-struct a licensed geologic repository for commercially generated high-levelnuclear waste. The DOE has established the National Waste Terminal Storage(NWTS) Program to fulfill this responsibility. To accomplish this mission,the NWTS Program is engaged in a multidisciplined effort to identify, qualify,and develop repository sites.

The Nuclear Regulatory Commission (NRC) has issued procedural rule 10 CFR60 requiring an exploratory shaft to be developed at a site to allow access tothe underground for in situ examination of the suitability of a potential

repository medium before consideration of any license application. The NRCrequires that at least three sites be examined by an exploratory shaft and

that the shafts shall be in a minimum of two rock types.The proposed exploratory shaft in salt will provide access to the reposi-

tory horizon to enable in situ testing of the salt, facilitate the repositorylicensing process, and obtain data pertaining to the shaft itself. In situ

testing is initially required to demonstrate the suitability of the salt forwaste isolation. In situ testing will be performed in at least two phases.

The first phase (site suitability) will be designed and constructed to deter-mine if the site is suitable for a nuclear waste repository. If the site-isdetermined to be suitable, a second phase of more extensive, design-oriented testing may be initiated.

OBJECTIVE

This document is intended as a definition of organizational roles in theExploratory Shaft Facility (ESF) project. The principal objectives are the

following:

* To identify the organizations participating in the salt ESF project;* To outline the functions to be performed by each organization,* To identify the authority vested in each organization, and* To create the basis of communication, reporting and conflict resolu-

tion between the participating organizations.

A ' __7~~ I ~ -.

2

PARTICIPATING ORGANIZATIONS

The principal services required to build and use the ESF are welldefined. Integrating technical aspects of this project is a subpart of theplanning and program management which the DOE has assigned to a Project*'1 Integrator (PI) organization. DOE has assigned the field responsibility forconstruction of this facility to a Construction Manager (CM). All otherparticipants in the ESF project are or will be subcontractors to either theProject Integrator or the Construction Manager. The major participants are asfollows:

Department of Energy (DOE). Owner and Technical Manager (TM). Repre-sented by the National Waste Terminal Storage Program Office (NPO), Columbus,Ohio, a site office of the Chicago Operations Office (DOE-CH).

Project Integrator (PI). Integrates and reports to DOE on all aspects ofthe salt-site portion of DOE's nuclear waste disposal program of which the ESFis a part. This includes reviews, evaluations, and assessments of the total

4 ESF project in order to make recommendations to DOE concerning the conduct of4 the project. The Project Integrator provides a technical overview of the ESF

project for DOE. The PI is represented by the Office of Nuclear WasteIsolation (ONWI) which is part of Battelle Project Management Division (BPMD).

Construction Manager (CM). Manages the construction of an ESF in salt.Responsible for planning, managing, and controlling all constructionactivities to-assure the project is built in accordance with plans and

l1 specifications and meets established quality, safety, cost, and schedulel goals. Procures long-lead equipment and construction subcontractors.

Represented by Parsons-Redpath, a joint venture.

A Architect/Engineer (A/E). Designs the ESF as a subcontractor to BPMD andwill provide Title III engineering services as a DOE Prime. Represented byParsons Brinckerhoff/PB-KBB, a joint venture.

Construction Subcontractors (CS). Build the ESF as subcontractors to the.1 CM. May include a site preparation contractor, a drilling contractor, a

I~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

3

mining contractor, an outfitting contractor, and others as determined by the

CM.

Testing Contractor (TC). Implements the site confirmation test plan in

the ESF, as a subcontractor to the PI. Provides testing equipment, monitors

tests, and reports results to the PI.

FUNCTIONAL RESPONSIBILITIES

The functional responsibilities of the participants are illustrated by

Figure 1 and summarized in Table 1. The activities of the participating

organizations change somewhat during different phases of the project. The

significant phases of the project are: preconstruction, construction, and

postconstruction.

The means of communication and conflict resolution will depend upon the

nature of the organizations actively involved at any given time, and must also

take into account the relative importance of speed in decision making versus

analysis of every alternative.

PRECONSTRUCTION PHASE

Before the CM can finalize procurement of the construction subcontrac-

tors, the ESF design for that procurement must be finalized. This is the

responsibility of the PI, who contracts the A/E to prepare preliminary and

-final designs. During this period, the responsibility for ensuring that the

design schedules are met rests with the PI. The PI is assigned the responsi-

bility for coordinating the schedule and preparing the agendas for meetings

among the ESF project participants to ensure that the design will fulfill its

purposes and that it will be possible to construct. These meetings are also

the forum for allocating responsibilities between the CH and A/E when-the two

are in conflict or their responsibilities overlap. Such meetings are chaired

by the DOE.

The PI will see that the CM has a final design which meets criteria and

is adequate for bidding. The CM has responsibility at this time for obtaining

bids for ESF construction. The CM will also be responsible for identification

and execution of long-lead procurements.

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4

-Unes of Authority~--~ - Coordination/integration/

Review Responsibility

FIGURE 1. FUNCTIONAL ORGANIZATION*

*Durhng preconstruction activities.

.I.1

5

Table 1. Functional Responsibility Matrix

Participant ResponsibilitiesA/E CM PI DOE

Final Design Drawings G R R,C R,A

Final Design Specifications G R R,C R,A

Design Cost Estimate G R R,C R,A

Design Construction Schedule G R R,C R,A

Final Design Report G R R,C R,A

Equipment and Material Specifications* G R R,C R,A

Equipment and Material Procurement Documents R G R R,A

Equipment and Material Bid Packages R G R R,A

Construction Contractor Bid Packages R 6 R R,A

Construction Cost Estimate R G R R,A

Construction Schedule R G R R,A

Equipment Supplier Short List -- G R R,A

Construction Contractor Short List -- & R R,A

Final Suppliers -- 6 R R,A

Final Construction Contractors -- G R R,A

Permits** G/R R/G R,C R,A

Functional Design Criteria I I G R,A

ESF Acceptance Criteria I I 6 R,A

Coordination Meeting Minutes R R G R

Field Change Procedure R R & R,A

*Includes long-lead equipment and material.**See Appendix H for detailed Functional Responsibility Matrix.

6

Table 1. (Continued)

ParticiDant Resoonsibilities, , I

A/E CM PI DOE

Title III Inspection and Test Plan

System Checkout Plan

Performance Test Reports

Construction Cost/Schedule Reports

ESF Project Cost/Schedule Reports

Change Requests

Change Resolution Reports

FCCB Minutes

PCCB Minutes

Field Drawing Changes

Nonconformance Reports

Nonconformance Reports

Nonconformance Reports

Nonconformance Reports

Design Change Log

Change Design Cost/Schedule Estimate

Change Construction Cost/Schedule Estimate

Reconciliation Report

Construction Invoices

Daily Reports

A/E Weekly Reports

G

G

G'

I

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G/R

R

R

R

R

G

R

R

R

G

I

G/R

R

R

R

G

G

R R,A

R,C R,A

R R,A -

R R,C

G R,C

G/R G/R,A

G R,A

G R,C

G R,C

R R,A

-- R

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G R

-- iG

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R,C R,A

R R,A

6i R,A

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G

R

R

G

R

R,C

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7

Table 1. (Contir

_ ~ ~ Sse OprtngPa

'4 -

SsCM Weekly Reports'1;l ~PI Weekly Reports

A System Acceptability Report

System Operating Plan

System Operating Reports

As-Bulp d Drawings, Specifictions

eAs-Buid Report

I Detailed Test Plan

.4

- ~~ESF Maintenace Plan

.; ~Shop Drawings

l ~~Design Changes

nued)

-

Participant ResponsibilitiesA7E CM PI DOE

_ .-

I

I

R

R

G

G

R

R

R

G

G

I

I

G

G

R

R

R

I

G

G,A

R

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I

R,A

R,A

R,A

R,A

R,A

R,A

R,A

R,A

R

RA

KEY: G-generate

A-approved (disapprove)CM-Construction Manager

R-review

I-information onlyPI-Project Integrator

C-accept as contractdeliverable

A/E-Architect/EngineerDOE-Department of

Energy

, , .____ __ ___ ___ ___ '-- . .--- - 7---.. - .. - - - , - - - -'. -' .. . ..- '- . . .

8

The specific responsibilities of the DOE during this period are to:

e Act as formally designated Technical Manager

e Provide direction concerning the overall conduct of the ESF

Project for all project participants

* Resolve conflicts of overlapping work scopes between its

contractors

* Review and approve final design drawings and specifications

* Review and approve the CM procurement of construction

subcontractors, equipment and supplies

o Review and approve the ESF Management Plan

o Make such contractual modifications as may be required to imple-

ment the ESF Management Plan

e Approve the initiation of the ESF Final Design

* Review and approve the ESF Final Design.

Initiation and reporting of major interactions during this period rests

with the PI who must accomplish the following.

* Update as necessary the Functional Design Criteria (FDC) for the

ESF and obtain the written approval of DOE

* Write acceptance criteria against which the ES will be measured

at the completion of construction. These criteria are submitted

to DOE for approval, and are made available to the CM prior to

the start of construction

* Assist DOE to schedule and develop the agenda for meetings of the

ESF project participants, to ensure that the design will meet the

satisfaction of DUE, and the constructability requirements of the

CM. These meetings are chaired by DOE. The PI solicits the

approval of the DUE and the comments of the CM for the prelimi-

nary design

c Perform review of the preliminary ESF design. During this

review, the PI ensures that copies of the design documents have

been transmitted to the CM and the PI solicits the written

comments of the CM regarding the design. The CH's comments are

incorporated into the PI's design review.

e. Direct the A/E to proceed with final design of the ESF

* Assist DOE to schedule and develop the agenda for meetings of the

CM and A/E wherein the A/E presents the current status of the

9

final design at the 25 percent, 50 percent, 75 percent, and 95

percent completion stages. These meetings are chaired by the

DOE. The PI keeps minutes of these meetings and directs the A/E

as to how to proceed in response to the comments made. Assist

DOE in resolving conflicts, if any, between the A/E scope work

and the CM scope of work

e Perform an in-house design review of the final ESF design pack-

ages at the 95 percent completion stage. Prior to this review,

the PI ensures that copies of the design documents have been

transmitted to the CM and the PI solicits the written comments

of the CM regarding the design. The CM's comments are incorpor-

ated into the PI's design review

* Solicit written approval of the final design packages from the

DOE

* Develop detailed field change control procedures further defin-

ing contractor and subcontractor interfaces, as needed.

The responsibility of the CM during this phase is as follows.

- Break up the final design into bid packages, as necessary, and

proceed to bid the job. The CM obtains approval of its

procurement proceedings directly from DOE.

* -Obtain A/E concurrence on any changes made to drawings and speci-

fications prior to incorporating into subcontract packages for

submittal to DOE.

a Analyze the bids for completion of the ESF. The CM submits its

final construction subcontractor recommendations to DOE.

* Provide comment on A/E designs (drawings and specifications) from

constructibility point-of-view.

| Procure long-lead equipment with input from the A/E and the

technical overview of the PI.

3 Obtain permits, as necessary.

The responsibilities of the A/E during this phase are to:

9 Prepare preliminary and final designs, as directed by the PI

e Prepare material and equipment specifications as directed by the

PI

1o__S7-=Ad .... e..

10

0

Prepare a Title III inspection plan for approval of the DOEPrepare plans for performance testing for Title III inspection

duties

* Prepare a recommended program of start-up and check-out tests and

acceptance criteria to be used by the DOE at the completion of

construction

* Perform permit support activities as defined in permit matrix.

CONSTRUCTION PHASE

When construction of the ESF begins, the CM becomes responsible for the

construction budget and schedule. The PI remains responsible for the total

ONWI project budget and schedule of which ESF construction is a part. The CM

employs a Cost/Schedule Control System (C/SCS) to manage construction activi-

ties. Information from the CM system will be input to the PI's C/SCS system

to integrate ESF construction status within the program status which the PI

regularly reports to DOE.

The A/E performs Title III inspection to ensure compliance with design

drawings and specifications. The PI integrates the work of the A/E and the

UC, as directed by the DOE. To obtain a cost-effective construction project,

the CM must control most day-to-day construction events and procedures. The

DOE retains the ability to stop work if the construction is not being executed

properly.

The specific responsibilities of the DOE during construction are to:

* Provide technical direction

e Authorize to stop work

* Authorize cost and schedule variances due to changes above the

detailing level

* Redirect contract effort, where necessary

* Provide guidance and direction in resolving technical conflicts

* Chair the Field Change Control Board (FCCB) and Project Change

Control Board (PCCB)

* Review and approve change proceedings and documentation

* Authorize contract modifications

* Approve alternate work approaches

. .- -__ - - -� -- I . . I - =�-. . � I - _-, 17 7Z 1771 t 7. :� - 1

11

* Convene the FCCB, at least weekly

a Convene the PCCB, at least monthly.

The specific duties of the PI during construction are to:

* Ensure the integration and coordination of the efforts of the CM

and the A/E

* Report to DOE on program cost and schedule changes arising from

ESF construction activities

e Evaluate the project compliance with ESF functional design cr1-

teria and DOE requirements and make recommendations concerning

changes in the ESF project to DOE* Assign change levels to change requests and dispose of all

change requests by the appropriate procedure

* Document the final resolution of all change requests

' Ensure that all design changes and construction events signifi-

cant to the technical purposes of the ESF are documented by the

appropriate organizations

e Prepare and distribute reports of all PCCB meetings

* Assist DOE in auditing the C0's and A/E's QA and C/SCS

* Witness the acceptance tests

l . Issue nonconformance reports, as appropriate

* Recommend work alternatives to DOE when such are necessary to

maintain technical purpose, budget, or schedule

. Recommend resolution of contract change claims to DOE.

The specific duties of the A/E during construction are:

e Provide Title III engineering and inspection services as a DOE -- -

Prime at the construction site to assure adherence to design

drawings and specifications

* Prepare field design changes as directed by the DOE, or initiate

nonconformance reports (NCR)

74 e Witness performance tests and document results

* Maintain status log of submittals, NCRs, minor discrepancies, and

work list items

* Maintain a design change log

' hi~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

12

* Verify, by signature of construction drawing revisions maintainedby the CM, that all changes have been documented on thesedrawings

* Verify such tests of installed equipment, construction workman-

ship, and materials as may be necessary to determine conformance

with design.

The specific duties of the CH during construction are to:

# e Administer all construction subcontracts and coordinate all con-

struction activities* Plan, schedule, and control construction work by use of a C/SCS

compatible with that used by the PI* Provide cost/schedule reports to DOE and the PI as input to the

PI's cost/schedule control of the ESF project

* Maintain construction field drawings which indicate all changes

made to the original design

* Make or retain payments to the construction subcontractors, as

appropriate.II The PI, A/E, and CM field offices will report weekly to the DOE Columbus

!,3 office (refer to Figure 2).

POSTCONSTRUCTION PHASE

When construction is complete, the CM will perform system start-up and

checkout testing in the ESF. This will be monitored by the PI.

i After the completed ESF has been tested to the satisfaction of DOE, the

CM will operate the facility. The PI ensures that as-built drawings are com-

pleted by the A/E and that the Testing Contractor (TC) installs appropriate

equipment and staffs adequately. Data reported to the PI from TC will be

presented to the NRC by the DOE in the course of licensing the first mined

geologic repository for nuclear waste disposal.The specific responsibilities of the DOE at the completion of construc-

tion are to:

| * Review and evaluate the final construction report of the CM* Review and approve the ESF system start-up and check-out report

of the CH

'I~~~~~~~~~~~~~0.aj

.-'1 ~ ~ ~ ~ ~ ~ ~~

13

I fteport

.1 ~~~FIGURE 2. CONTRACTUAL ORGANIZATION REPORTING

4 dg -t-

-

14

* Review and evaluate the recommendations of the PI regarding sys-tem acceptability or required corrections

* Direct the CM to make corrections or accept the facility* Direct the A/E to complete as-built drawings and

specifications.

The specific duties of the PI at the completion of construction are to:* Monitor final inspection and start-up testing of the completed

facility* Recommend to DOE either acceptance of the facility or required

corrections

e Direct the TC to begin test equipment installation and testoperation

* Establish and maintain appropriate procedures and controls forESF use by the TC

* Coordinate with CM the activities of the testing contractor foraccess to the facility, installation of equipment, etc.

The specific duties of the TC at the completion of construction are to:* Install equipment and instrumentation for planned testing, as

directed by the PI* Maintain site staff for test equipment monitoring, recording of

data, and test equipment replacement and repaire Reduce data and report data on regular basis to PI, as directed.

The specific duties of the A/E at the completion of construction are to:e Prepare as built drawings from the construction drawings main-

tained by the CM* Submit a final report to DOE regarding design of ESF as

constructed* Prepare ESF acceptability report.

The specific duties of the CM at the completion of construction are to:* Transfer the final copies of all marked up construction drawings

to the A/E for A/E preparation of final as-builts* Facilitate and support the start-up and check-out work for the

ESF* Provide a final status report to the DOE* Make corrections to work completed as directed by the DOE* Demobilize all construction contractors and facilities

go~~~~~~~~~~~~~~~~~~~~~0 9 .' '- * C, 7. . - ' :1: -. -, :v m n

15

* Maintain and operate ESF

* Support testing contractor and PI by providing timely access tothe ESF for personnel and equipment.

AUTHORITY

The authority to make final resolution of conflicts, or to redirect work,lies strictly along contractual lines. The contractual relationships of theparticipants in the ESF project are illustrated by Figure 3. Change controlboards, meetings, and reporting requirements simply act to ensure that issuesare raised and discussed in time for contracting organizations to make clear,informed decisions. During the construction phase, the change control boardsprovide the additional facility of permitting the CM to continue constructionwhile the changes are considered by the board.

t� , -',. --�- - - 7. � --------- I 1-1 � . I- I � .. - . .:,. . �... . . . .. . - . . , . lw , _7 I . .. . :.

I . - " "T , " -. . - - - . _ . " : z- ..4 a - , .,__ ___ __ ___ __I__ ___ ___ __

I

I Enginew II I

IParsons Brince*~f II PB-KBB II IL--1-

-aa%

Archiect/Engineet Testing Contractor

Brlncke~1oftIPe-KBB

*Dluri Title III lInqeton services A/E corntac wIN he a Prime contract with DOE.

FIGURE 3. CONTRACTUAL RELATIONSHIPS & CHAIN OF COMMAND -

I

17

APPENDIXES

Appendix

Appendix

Appendix

Appendix

Appendix

Appendix

Appendix

Appendix

Appendix

A.

B.

C.

D.

E.

F.

G.

H.

I .

Construction Change Control Procedures

Key Personnel: ESF Project Communication

Cost/Schedule Control Systems

Change Level Definitions

Material and Equipment Procurement

Quality Assurance Procedures

Title III Engineering ServicesPermits Responsibility Matrix

Glossary of Terms and Acronyms

ii -.-.--.--- ,.-...--.�--.- ,-z�. - - -.---.-..-.---.----. �

18

Appendix A

Construction Change Control Procedures

To keep change control and conflict resolution at the lowest level possi-

ble, changes are declared to be one of three types: detailing changes, sub-

stantive changes, and conceptual changes. Detailing changes (such as the use

of one brand name in place of another) are approved at the field engineering

level. Substantive changes (such as the rerouting of piping due to interfer-

ence with wiring) are approved by redesign or approval of a Field ChangeControl Board (FCCB) before work can progress. Conceptual changes (such as a

change in shaft diameter, or a change in the number of test alcoves to be

provided) must be approved by a Project Change Control Board (PCCB) before

work can progress. The procedures for resolving construction conflicts follow.

Field Inspection Procedures and Stop-Work Authority

A/E: Submits weekly inspection requirements to CM for scheduling.

CM: Schedules inspection points and durations. Has first look at all inspec-

tions. Reports to DUE.

A/E: Second look at all scheduled design verification inspections. Reports to

DOE.

PI: Third look, if necessary, at all scheduled inspections. Reports to DOE.

DOE: Fourth look, if necessary, at all scheduled inspections. Owner's

authority to stop work at any time, for any reason, for any duration.

If a conflict results in a need to make a design change, a "Request for

Change" form must be submitted to the DOE field representative. The DOE field

representative will have the PI record the request. The PI will recommend the

appropriate change level and method of resolution. The disposition options

available are to:

e Declare the change as "detailing" and obtain CM and A/E

signatures to document approval

* Declare the change "substantive" and direct the A/E to redesign

in the field

e Declare the change 'substantive" and convene a meeting of the

FCCB.

I - V , .. . ,, . ,. - -- -

19

e Declare the change "conceptual" and refer the matter to the DOE

home office which must convene a meeting of the PCCB.

In all cases, the PI will record the final resolution of the change

request, the CM must incorporate the change into the field drawings, and the

A/E must sign the drawing change to signify concurrence.

FCCB and Continue-Work Authority:

To formalize the quality control function and to ensure the communica-

tion of all participants, the DOE field representative will convene meetings

of the FCCB at least once weekly. The members of this board are the PI, the

A/E, and the CM with each organization having one member at each meeting. The

DOE field office representative will chair the meeting. The PI will keep

minutes of these meetings, reporting both current project status and the dis-

position of any changes approved (Figure A-i). Final approval or disappro-val rests with DOE.. For changes approved by the FCCB, the DOE FCCB chairman

will obtain verbal verification of technical and funding approval from the

DOE-NPO home office before the change is executed. Such verbal approvals must

be documented by means of a telecon record.

PCCB and Continue-Work Authority:

To provide a top level of overview and communication, the PI home office

will assist DOE by scheduling and preparing the agenda for at least monthly

meetings of representatives of the A/E home office, the 0C home office, the PI

home office, and the DOE Columbus office. This Project Change Control Board

(PCCB) receives the status reports of the A/E, CM, and PI. The DOE, who

chairs this board, maintains final approval or disapproval. The PI will keep

minutes of these meetings, reporting both current project status and the

disposition of any changes approved (Figure A-2).

1-7 ` ` = - - 0 . - - ' 7--7- -I.....- .. -,1-- . - . - . - - -

20

FIGURE A-1. FIELD CHANGE CONTROLBOARD (FCCB) REPORTING

I -..w .. - - -

. .. .............. . - - --

.., 4 .'.7. r 6 - -' ' 1. .. .i� .- - !! . , . ... : ; , + - M-7w7 - , , - - -r. .- -- - `�� - -m I .q " Mr e .� -. . .. ' r ,. . II ... . .- 1 :7 , . , , , .,

21

J. ' F~~~~~IGURE A.2. PROJECT CHANGE CONTROL- --:1 BOARD (PCCB) REPORTING

..1

.1

,.4

I'1

:!*-I

,j.VI

22

Appendix B

Key Personnel: ESF Project Communication

In order for the ESF project to run smoothly, direct communication

between the principals of the participating organizations is desirable. Allcommunications which result in changes to the ESF project schedule, budget,

technical direction, or work scopes should be made through formal channels.However, direct exchange of information is permitted between any of the

following positions.

Organization

DOE-NPO

DUE/Field Office

PI-Battelle

CM-Parsons/Redpath

A/E-ParsonsBrinckerhoff-PB/KBB

Position

Director of Engineeringand Technology (R. Wunderlich)ESF Project Manager (R. Lahoti)QA Manager (R. Lahoti)

DOE-ESF Field Manager (TBD)

ESPO Manager (M. H. Farzin)ES Project Manager (S. S. Smith)ESPO Field Manager (TBD)QA Dept. Manager (C. Williams)

Project Director's Office (G. Stafford)QA Manager (Frank Hood)

Project Manager (M. E. Steiner)Resident Engineer (TBD)QA Manager (R. C. Nolin)

In order to maintain total ESF project integration and to provide the DOE

with automatic technical review, all contract deliverables and correspon-

dence transmitted to the DOE from the CM or other subcontractors must simultan-eously be transmitted to the Project -Integrator (PI). Such transmittals

should be addressed to:

Exploratory Shaft Project Office

Battelle Project Management Division

505 King Avenue

Columbus, OH 43201.

'I ...- V.. 7.-,. _ _. .- r'� �7r:'.'-_ . . , . I-- &r. -4 � � - -

23

IFor each deliverable item reviewed, it will be the responsibility of the

PI to provide brief, written comments to the DOE within two weeks of the

receipt of the deliverables. It will also be the responsibility of the PI tonotify the DOE when the contents of a contract deliverable or correspondence

will lead to a significant change in project cost, schedule, or technicaldirection.

In order to expedite the integration functions of the PI, the formal chan-

nel for communication between ONWI and DOE-NPO will be as follows. Correspon-dence will be exchanged directly between the ESPO Manager and the DOE Techni-.cal Manager of any DOE contractor involved in this project. Higher approval

within ONWI will not be required.Technical coordination and agreement on drawings and specifications

should occur between CM and A/E prior to formulation of bid packages. A con-currence sheet showing A/E concurrence on drawings and specifications shouldbe included with the bid package submissions to the DOE. After A/E has con-curred no changes should be made to the drawings and specifications without

DUE approval.

.4~~~~~~~~~~~~7

e-I f2; :~~- a ~ a~a- A T.

24

Appendix C

Cost/Schedule Control Systems

The Battelle Project Management Division (BPMD) employs a Cost/Schedule

Control System (C/SCS) known as PMS in its management of the ONWI Project

within the NWTS program. The Parsons-Redpath organization will employ a com-

patible C/SCS system in its day-to-day management of construction activities

for the ESF. The CM's system will provide direct input on cost, schedule,

and performance data for the BPMD's integrated PMS.

The BPtID PMS allows management information from numerous contractors to

be integrated into a performance measurement baseline. All ESF project par-

ticipants will obtain information from a common data base. ONWI will assist

DOE in assuring that all work is planned, interfaces are identified, responsi-

bilities are-established, and accomplishment of these responsibilities are

monitored through the use of the BPMD PMS.

The ESF project will be accomplished within the framework of the project

Work Breakdown Structure (WBS) prepared and maintained by DOE-NPO. The

required sequence of activities and events will be developed through the

networking process. Networking establishes the interdependency of critical

project events and assures that the entire technical scope of work is properly

planned and interrelated. Sicne the Performance Measurement Baseline (PMB)

will contain the scope for the entire ESF project as well as critical interfaces

with the ONWI project, both DOE and ONWI management will receive information

for assessment of programmatic progress and decision making pertinent to theESF project.

The output reports from the BPMD PMS will also serve as the common review

point for all project participants. Since the PMB integrates the planning

information (both cost and schedule) for all ESF project participants, the

attendant cost and schedule performance measurement statistics will be avail-

able to all key ESF project participants from a common baseline. Project re-

views can then center on a set of reports from a common baseline and progress,

cost/schedule variances, and required corrective action can be identified.ONWI will keep all the appropriate project participants informed of changes

by distributing information copies to all concerned.

.--. - ,= m _ __ 7.

25

Appendix D

Change Level Definitions

Requests for design changes will be submitted to the DOE field represen-

tative. The PI will provide recommendations on the level of the change and

will assist DOE in ensuring the rapid resolution of the change request by the

appropriate means. Changes may be classed as either detailing, substantive,

or conceptual. Detailing changes may be resolved simply by signature of theA/E and the CM. Substantive changes may be resolved either by the A/E's rede-sign or by the Field Change Control Board (FCCB). Conceptual changes may be

resolved only by the Project Change Control Board (PCCB).

Detailing changes are defined as those which:

* Do not affect the Functional Design Criteria (FDC) or ESF opera-

bility, and

* Do not result in Major Systems Acquisition (MSA) or ONWI schedule

slippages, and

* Result in a cost increase of less than $5,OU0.

Substantive changes are defined as those which:

* Do not affect the FDC or ESF operability, and

a Do not affect MSA milestones, and

e Do affect ONWI project milestones, or

* Result in a cost increase between $5,000 and $25,000, or

* Require a field redesign.

Conceptual changes are defined as those which:* Affect the FDC or ESF operability, ore Affect MSA milestones, or* Result in a cost increase greater than $25,000.

A list of examples of what changes might be considered detailing, sub-

stantive, and conceptual follows.

Typical Detailing Changes

* Use Typar brand geotextile where Mirafi brand is specified.

* Use 1-1/8-inch diameter grade 40 steel bars, where 1-inch

diameter grade 40 bars are specified, i.e., original

specification is exceeded without adversely impacting otherrequirements.

e Pave walkways with asphalt where concrete is specified.

I _ _ _ - --- - . - . I .. . . 1. . I . -. -,-. 7

I

26

Typical Substantive Changes

* Change the grout strength for a particular Interval.* Use wire mesh and rock bolts In an interval where the full

composite liner is specified.

* Use an organic polymer seal where expansive cement grout isspecified.

* Reduce or increase the thickness of the steel portion of theliner in a particular interval.

Typical Conceptual Changes

* Change shaft diameter.

* Eliminate the basal, manually-placed seal.e Extend the shaft to a deeper salt and excavate drifts at

more than one level.

e Eliminate liner instrumentation.

e Change the design life of any structure or ESF component.

.;. - -- - ,. - _-7.O--. -- * . 'V .- *7.-, 7- , M�� -Ii7-� �'- � .. 77- z : � ":� -�� 7:.7777-777'

27

Appendix E

Equipment and Material Procurement

The preliminary designs of the Exploratory Shaft Facility (ESF) have beencosted on the basis of new equipment and facilities. It is expected that theCM will make concerted efforts to identify acceptable used equipment andbuildings as a means of reducing the cost of the ESF. Because of the possibledifferences between various performance characteristics for the new versus theused items, the PI will participate actively in the selection of items for theESF final design. Such participation will take the form of discussion withthe A/E and the OM concerning possible substitutions, and review and approvalof final design documentation in regard to the selected items.

. _ . w ; , * , . * ; r , .-. I -'

28

Appendix F

Quality Assurance

The quality assurance program for the Exploratory Shaft Facility (ESF) is

planned and implemented through the combined efforts of the major project par-

ticipants. Although the planning, development, and implementation of selected

portions of the overall (ESF) quality assurance program has been delegated to

the major project participants, the ultimate responsibility for the effective-

ness and adequacy of the overall quality assurance program is retained by the

DOE.

The major functions which will be performed by the DOE in order to exe-

cute its responsibility for the overall ESF quality assurance program include

the following.

* Identify in contract documents or other DOE directives the

specific quality assurance program responsibilities delegated to

the major project participants.

* Identify in contract documents that all major project partici-

pants shall develop and implement quality assurance programs

which comply with 10 CFR 50, Appendix B, and ANSI/ASME NQA-1-1979

Basic Requirements and Supplements for their delegated scope of

work.

* Review and approve major project participants' QA program

manuals/plans and supporting procedures including changes

thereto.

e Review all final design documents and changes thereto.

o Review the listing prepared by the A/E of site characterization

activities classed as "important to safety".

a Monitor major project participants activities through periodic QA

audits.

e Technically overview of project activities via periodic-meetings,

reviews, project meetings, and other means.

* Review and approve all construction contract packages.

* Review and approve all changes (field or home office) to

baseline documents (including technical baselined documents).

* Chair the FCCB and PCCB.

.~ ~ ~ _ 7 7 ;- .'- -.- - .. - ' -7 - - 7 7 ;,7 : , 7 -,7. .

29

* Provide liaison with NRC on quality assurance matters related tothe ESF.

* Authorize orders to stop unsatisfactory work or unacceptable

practices.

The quality assurance responsibilities delegated to the major project

participants by the DOE include the following.

Project Integrator

e Develop and implement a quality assurance program meeting therequirements of 10 CFR 50, Appendix B and NQA-1.

* Administer the A/E contract for the ESF excluding Title III

engineering services.

e Review CH's quality assurance program manual and supporting QA

procedures/instructions, as requested by DOE

e Assist DOE in conducting QA audits and surveillances of major

project participants' activities.

* Review and concur with design documents and test reports prepared

by the A/E and/or other involved contractors or agencies.

- Review and concur with the quality assurance aspects of

construction contract packages prepared by the CM, as requestedby DUE.

e. Review and analyze other major project participants internal and

external audit and surveillance reports, nonconformance reports,

and incident reports for evidence of trends adverse to quality,as requested by DOE.

* Participate in FCCB and PCCB activities.

* Develop and maintain (periodic update and issuance) a project

technical baseline document index.a Prepare unusual occurrence reports (UORs) based on significant

internal or external incidents. Information for the preparation

of UORs will normally be provided by incident reports prepared by

the CM, A/E, TC, or CS.

Architect/Engineer

e Develop and implement a design-oriented quality assurance programmeeting the requirements of 10 CFR 50, Appendix B and NQA-1.

-7`:� � - - - _77r_ �- � , , ---,!. �� .1 4 - --: --- -,7 --._. 3 7 . �� -- W_ _ d -- V__ I , __ I I-, A �_� -.-- .- -. , -: , - - 1 9 --77 7 , W�,:- .7 �u

30

e Perform QA audits and surveillance during design activities and

Title III inspection services.

* Provide reviews of conceptual, preliminary, and final design for

the ESF.

* Review design output documents such as drawings and

specifications.

e Participate in FCCB and PCCB activities.

e Interface with PI and CM regarding quality assurance require-

ments for construction.

* Provide Title III inspection services.

* Verify inclusion of appropriate quality requirements in technical

specifications. These would Include hold and witness points,

material requirements, submittal requirements, records require-

ments, testing requirements, inspection requirements, etc.

* Review drawing modifications during construction.

c Monitor completion of final as-built drawings.

Construction Manager

o Develop and implement a quality assurance program meeting the

requirements of lU CFR 50, Appendix B and NQA-1.

c Award and administer construction subcontracts.

* Assure inclusion of appropriate quality assurance requirements in

construction and supplier contracts.

a Audit, surveil, and inspect construction related activities.

O Procure, receipt, Inspect, and store onsite material and

equipment.

a Participate in FCCB and PCCB activities.

* Review drawings and specifications from a constructability

aspect.

o Monitor maintenance of marked-up working drawings during

construction.

e Prepare and issue construction related non-conformance reports.

e Initiate requests for construction related design changes.

.1.1

4� I7i

IiI 1�,_

* 31

Appendix G

Title III Engineering Services

Under Title III engineering services, the A/E will:

; Furnish and maintain governing lines and benchmarks to providehorizontal and vertical controls to which construction may be

referred

e Check and review all vendors' shop drawings to assure conformity

with the approved design and working drawings and specifications.

* Inspect the execution of construction so as to assure adherence

to approved drawings and specifications

* Inspect construction workmanship, materials, and equipment, and

report on their conformity or nonconformity to the approved

drawings and specifications

* Hake or procure such field or laboratory tests of constructionworkmanship, material, and equipment, as may be required

: Furnish reproducible as built record drawings and marked upij specifications based on marked up drawings furnished by the CM,A . -and Title III design verification inspections showing construc-

tion as actually accomplished.By so doing, the A/E can fully verify that the actual construction is in -

conformance with the contract design drawings and related documents.

2.1

:1:I.,I.* I

1. ~ ~ ~ ~ ~ ~ ~ _ _ _ _ _ __ _ _ _ _ _ , '--

. - -,,- -

.1-i

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.)

32

Appendix HPermit Responsibilities Matrix

ResponsibleContractor (LeadResponsibility) Task Responsibilities

Ai Cff VNWI NFUPhase 1A. Preapplication CoordinationA/E

-.1

I-i,'�1

.1�1

I

AII.1

'1K1

1. Identify permits required2. Identify responsible state

agencies/key personnel3. Integrate permit requirements

into design4. Develop preliminary schedule

for obtaining permits

Pp

RR

RR

AA

P R R A

P R R A :

B. Prepare documentation for Permit Application

1. Prepare permit drawings,design information, calcu-lations, etc., for permits

P R R A

CMPhase 2C. Formal Filing of Permit Application

1. Informal submission on thedraft application packages

2. Final schedule for obtainingpermits

3. Prepare final permit applications4. Submit

R P R A

R P R A

RR

PP

RR

AA

C1Phase 3D. Processing of Permit Application

1. Maintain agency contact2. Participate in public hearings

and agency presentations3. Permit revisions

SS S

S LL

S S .S L

I

.11

.i

.1

:1

ONW I Phases I through 3E. R~eportIng

1. Monitor and review weeklystatus of permit activities

Key:P a prepare L a leadR = review and provide comments S - suppi

as required leadA c review and approve M c mali

S S L R

organization for activityort role as required byorganizationntitn daily contact

I _ _ r ~r _ _ _ T~. ~ ~ ~ " - .-_'. - I . - I ~ ~~-.*.-*,*c --I _ _ ' . - - 7 ~ - ~ 7~- M `

33

DESCRIPTION OF PERMIT RESPONSIBILITIES

The permitting work has three distinct phases which are directly related

to major milestones. These are:

Phase 1 - Preapplicatlon

Phase 2 - Formal submittal

Phase 3 - Processing of application.

Phase 1 - Preparation

This phase includes those permitting activities that can be accomplished-

prior to formally filing permit application.

The A/E has the responsibility of preparing draft permit packages for the

CM's use in Phase 2. The A/E's schedule will allow time for review of these

drafts by ONWI and the CM plus approval by DOE prior to submission of formal

permit application.

*1Phase 2 - Formal Submittal

This phase includes all work necessary to complete a formal application

package and to obtain acknowledgement from the agencies that the applications

have been accepted for formal processing.

This is a transition phase where the lead role shifts from the A/E to the

CM. The CM prepares an informal submission, based on the documentation pre-

pared by the A/E, of the draft application package in Phase 1. The A/E re-

vises the drawings, exhibits, and reports as necessary to Incorporate informa-

tion obtained during the informal review and provide the revised documentation

to the CM who prepares and submits formal permit application packages.

The CM has the responsibility for obtaining a letter of acknowledgement

from each agency stating that the application package has been accepted for

processing. The CM's schedule will allow time for review by ONWI and the A/E

plus approval by DOE prior to submission of the final applications.

4 Phase 3 - Processing of Applications

This phase includes all work necessary to obtain valid permits for con-

struction. The CM has responsibility for obtaining all required permits and

J7 9_j_ E

34

will function under the lead of the DOE. The A/E and ONWI will provide sup-port as required. The CM will maintain continuous contact with the agenciesand will alert the DOE to any situation which has a potential for delaying theissuance of a valid permit on time to accommodate the latest constructionschedule.

______________________________ -.--.----- -.-- ,- .- ,.r.- -... . -. ..- -. ..I,., .. . .

. . .

35

DETAILED DEFINITION OF PERMIT ACTIVITIES

Phase 1. Preapplication

During the preapplication phase of the permitting process, the A/E willhave the lead responsibility with ONWI and CM having review functions and DOE

having ultimate approval.

The A/E will:

a Prepare a complete list of permits required to construct, use, and

maintain the ESF

o Prepare for preapplication agency contact by identifying permitting

issues and reviewing design options and developing objectives and

strategy for dealing with permit agency personnel

e Provide agency feedback to design managers so that the design will be

developed to satisfy as well as minimize permit difficulties to the

extent possible

* Prepare and develop a detailed preliminary permit application proces-

sing schedule

* Prepare preliminary permit application materials, i.e., drawings,

sketches, which are based on current design and required supplementalreports presenting additional data as well as other relevant informa-

tion as required by the permitting agencies

* Maintain informal contact with agencies and recommend and implement

actions required to expedite information review including coordination

meetings, additional information gathering, and maintain agency

contact* Identify specific environmental and related data which are required to

J support the permit process and which are not yet available:1. * Provide memoranda of all agency contacts including telephone conver-

sations to DOE, ONWI, and CM

e Notify DOE and ONWI of pending contacts with senior officials andpending meetings to discuss sensitive issues; sufficient advancenotice is to be provided to allow DOE to invite the CM if required.

!.

36

o Invite CM to attend meetings with agencies to provide information onconstruction and construction methods.

The CM will:

* Review documentation materials prepared by the A/E for permit

application

* Attend meetings as necessary.

Phase 2. Formal Filing

During this phase the CM has the lead responsibility with the A/E having

review and support functions, ONWI having a review function, and DOE havingfinal approval.

The CM will:

* Update permit acquisition schedule to reflect information obtained

during formal review

o Assemble final permit applications by incorporating final drawings,

exhibits, and reports prepared by the A/E and integrate agency com-

ments that were discussed during previous phase of the permitting

process

* Submit final permit applications to DOE for transmittal to regulatory

agencies

o Maintain. informal contact with agencies to expedite the determina-tion that the applications are complete and advise/coordinate with'ONWI, A/E, and DOE regarding agency technical concerns

o Provide memoranda of all agency contacts including telephone conver-

sations to DOE, ONWI, and A/E

o Notify DUE, ONWI, and the A/E of pending contacts with senior agencyofficials and pending meetings to discuss sensitive issues; sufficient

advance notice is to be provided to allow DOE to invite ONWI and/or

the A/E if required

The A/E will:

a Review permit applications prepared by CM for compliance with designintent

* Attend meetings and provide design revisions.

., 9 , -- , � � .- E V --= -- -, I ... . - .� .11, .. I . '.. , .- I . . b :. � :- . . . I. -..7,7,7�.---'���, 71 , �'

37

-3 Phase 3 - Processing of Applications

The DOE has the lead role during this phase but the CM, as their desig-

nate, has the responsibility for obtaining valid permits in time for the start

of construction as defined by the latest DOE construction schedule.

4 The DOE will:

i Maintain formal agency contact to identify the level of public parti-

cipation and determine the likelihood that public hearings will be

conducted

* Advise support organizations (i.e., ONWI, A/E,. CM) of situations

regarding public hearings and identify major issues and develop

appropriate strategies including expert testimony and ONWI, A/E, and

CM hearing participation

* Develop, coordinate reviews, integrate comments, and finalize addi-'1 tional information required to expedite the completion of the appli-

cations and reviews of the agencies.

The CM will:

* Maintain informal agency contact to track permit applications through-

out the permit process

* Act on behalf of the DOE to supply additional data, explanations, orinformation required by agencies to expedite permit approval

* Provide continuous and timely information to the DOE, ONWI, and the

A/E concerning the status of permit approvals, problems, possibledelays, and probable consequences to schedules of alternative courses

of action

* Obtain permits.

:-."J The A/E will:* Support ONWI, and DOE, and CM as required for agency contact, partici-

pation in public hearings and presentations and preparation of permit

revisions.

Reporting

The activity will be continuous throughout the total permitting process;

* ONWI will have the lead responsibility for this function.

....1

- =, . .*~<-.

38

ONWI will:

e Develop procedures which will require other project participants suchas A/E, CM, and ONWI subconsultants to coordinate with DOE prior tocontacting regulatory agencies

e Develop and implement procedures which will systematically control thedistribution of information so that the permitting efforts will befully coordinated between all project participants

* Provide reports of weekly activities Including summaries of all agencycontacts by the A/E, CM and other ONWI subcontractors

* Provide the current status including responsibilities and due datesfor action items of the permitting effort.

J

:1

.:1

'41, ~ ~ ~ ~ *~ *

.

39

Appendix I

Glossary of Terms and Acronyms

As-Built Drawings, Specifications - A revision of the ESF design documents to

be provided by the A/E after construction which indicates the actualconfiguration of the facility as constructed. The A/E will incorporate

the Field Drawings Changes provided by the CM and the Design Change Logmaintained In the field by the A/E into the final As-Built Drawings andSpeci fications.

As Built Report - A report provided by the A/E as an accompaniment to theas-built drawings and specifications. This report will provide a

description of the principal types of design changes made, discussthe reasons behind those changes, and document the acceptability of

the as-built design features.

Bid Packages - Documents prepared by the CM to be employed in procurement of.the construction subcontractors. Bid Packages are generally based upon

design drawings and specifications.

Change Control Procedures - A detailed, written set of procedures by whichexisting design documents (such as the FDC, design drawings, design

specifications) may be changed.

Change Cost/Schedule Estimate - A form report to be issued by the A/E, the CM,or both, on request which predicts the impact of a proposed design

change upon project cost and schedule.

Change Resolution Report - A report to be issued by the PI for each ChangeRequest indicating the final disposition of the Change Request.

Change Request - A form to be completed by any project participant to

initiate proceedings to generate a design change.

Construction Cost/Schedule Reports - Reports based upon the C/SCS of the CMindicating the current status. of ESF construction-.

.. '~ .. .. '- .-- mX

40

Design Change Log - A written record maintained by the A/E in the fielddescribing design changes which have been documented by the CM via Field

Drawing Changes.

Detailed Test Plan - A report to be provided by the TC prior to installation

of testing equipment for site characterization in the ESF.

X - ESF Acceptance Criteria - Criteria which will be employed by ONWI in evalua-

* ting whether the completed ESF meets the Functional Design Criteria.For example, where the FDC state that the ventilation system shall have

emergency features during power failure, the Acceptance Criteria maystate that an *acceptable" emergency system will supply a specified

volume of air within a specified time of power loss. The Acceptance

Criteria are generally to be applied as performance tests" which

demonstrate that the installed system meets the requirements of the

FDC.

ESF Maintenance Plan - A manual for onsite use in ESF maintenance to beI prepared by the CM prior to ESF completion.

* ESF Project Cost/Schedule Reports - Reports based upon the C/SCS of the PIaj . indicating the current status of all aspects of the ESF project within

the NWTS Program.

Exploratory Shaft Facility - All constructed parts of the project designed toperform In situ testing in a salt horizon which is under considerationfor a nuclear waste repository. This includes surface facilities, theshaft itself, and the drifts excavated at the shaft base for test

purposes.

Field Change Control Board - A panel of project participant field represen-tatives, chaired by the DOE field representatives, which reviews change

requests which are classed as substantive.

.

*1 __ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ =_______ _____ _v _ ____ __ __ __ __ __

41

Field Drawing Changes - Modifications made to the design drawings andspecifications by the CM in the field to indicate the actualconfiguration of the ESF as constructed.

Functional Design Criteria - Criteria which establish the basic functionswhich the completed ESF must be capable of performing. Developed byPI.

Materials and Equipment - Refers to items which require so long a time toprocure that procurement arrangements outside of the normal proceduresmust be made in order to meet schedule.

Nonconformance Reports - A standard-form report to be issued by any projectparticipant upon discovery of conditions which do not conform to designrequirements.

Performance Test Reports - Reports to be issued by the A/E followingexecution of all planned Title III tests. The report will brieflydescribe the test and indicate whether the tested component passed orfailed the test.

Project Change Control Board - A panel of project participant home-officerepresentatives, chaired by a DOE-NPO representative, which reviewschange requests classed as conceptual.

Reconciliation Report - A report to be issued by the PI when independentcost/schedule estimates have been requested by both the A/E and the CM.The Reconciliation Report will compare the two estimates, weigh themerits of each, and provide a recommendation to DOE which incorporatesthe points of both the A/E and the CM.

Shop Drawing - All drawings, calculations, illustrations, schedules, andother data which are specifically prepared by contractor, a

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subcontractor, manufacturer, fabricator, supplier, or distributor to

illustrate some portion of the work and all similar material prepared by

others and submitted by contractor.

Short List - A list of suppliers or contractors who are to be considered for

final procurement selection.

Site Characterization Test Reports - Periodic topical or status reports to be

provided by the TC in the course of site characterization testing.

System Acceptability Report - A report to be issued by the PI following imple-

mentation of the System Checkout Plan when ESF construction is complete.

This report will review the Functional Design Criteria and the ESF Accep-

tance Criteria, will discuss how the Acceptance Criteria were applied,

and will document the results of the application of these criteria to the

completed ESF. This report will recommend to DOE either that the ESF be

accepted as constructed or will describe needed changes.

System Checkout Plan - A document prepared by the PI prior to construction

which outlines the manner in which the PI will verify that the completed

ESF meets the Functional Design Criteria. This document will reference

the Acceptance Criteria, set forth the general philosophy of acceptance/

rejection to be applied, and detail the procedures to be employed by the

PI in evaluating the completed ESF. An indication of the time required

to complete System Checkout will also be supplied.

System Operating Plan - A report, to be issued by the CII before the completion

of ESF construction which describes the procedures and staff which the

CM will employ in ESF operation.

Title III Engineering and Inspection Services - Services performed in the

field by the A/E to ensure that the ESF is constructed according todesign (see Appendix G).

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Title 11I Inspection Plan - A document prepared by the A/E prior to construc-tion which describes the manner in which the A/E will verify in thefield that construction is proceeding according to design. This documentwill identify the general nature and frequency of A/E inspection holdpoints, describe the major types of testing to be employed by theA/E in the field, and describe the field documentation which will bemaintained by the A/E.

Title III Test Plan - A document prepared by the A/E prior to constructionwhich identifies the specific tests to be employed by the A/E to verifythat installed components meet design requirements. This document willdetail the test procedures, test equipment required, requirements to passeach test, and time required to perform each test.

e

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Acronyms

A/E Architect/Engineer

BPMD Battelle Project Mangement Division

Cm Construction Manager

Cs Construction Subcontractor

C/SCS Cost/Schedule Control System

DOE Department of EnergyESF Exploratory Shaft Facility

FCC8 Field Change Control Board

FDC Functional Design Criteria

MSA Major Systems Acquisition

NCR Non Conformance Report

NRC Nuclear Regulatory Commission

NWTS National Waste Terminal StorageONWI Office of Nuclear Waste IsolationPMB Performance Measurement Baseline

PCCB Project Change Control Board

PI Project IntegratorPMS Project Management SystemQA Quality Assurance

TBD To be determined

TC Testing ContractorUOR Unusual Occurrence ReportWBS Work Breakdown Structure

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