End User Training for Bank Reco

BANK ACCOUNTING

END USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

FBCJ -

Functionality

Cash Journal allows you to post cash documents (like expenses, cash inflows etc.) in a simple way. Instead of typical accounting transactions for posting (e.g. FB50) you can use pre-defined business transactions. This function also allows you to print typical cash journal documents and cash report for a specified period.

Scenario

You want to process different transactions, relating to a cash journal. You can post different types of documents, using implemented transaction types.

a) Expenses (E)b) Revenues (R)c) Cash transfer

Requirements

Defined cash journals per company code. Transferred opening balances for GL.

Menu Path Accounting Financial Accounting Banks Incomings

FBCJ - Cash JournalTransaction Code FBCJ

1. Double click on FBCJ - Cash Journal.

SAPTOPJOBS Page 1 of 114

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Cash journal 001 company code 5200

2. Before you begin to enter a transaction, you need to select proper cash journal. Let’s assume you want to post some transactions in the company code 5200. For this company code there are defined two cash journals:

3. Click Change Cash Journal button to choose your cash journal for posting. The system will display cash journal initial data:


BANK ACCOUNTING



Cash Journal: Initial Data

4. Update the following fields:

Field Name Field Description ValuesCompany code Code identifying a separate

legal entity for which a separate set of accounts is maintained for external reporting purposes

Example: 5200

Cash journal Required cash journal ID Example: 002

5. Click Enter Button.


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6. Click Cash receipts tab. You can now enter a cash receipt transaction. Some transactions are pre-defined in the system, but you can also create a new one. To do so, simply type a name of your new transaction in the field “Business transaction”:

Field Name Field Description ValuesBusiness transaction Transaction code Example: CHECK

7. Click Enter Button . The system did not find transaction “CHECK” in the database (since is not defined yet). So now it will allow you to create a new transaction:


BANK ACCOUNTING



New Business Transaction


Field Name Field Description ValuesG/L acct for offsetting pstg

For every transaction you need to define a GL account (except if you choose Vendor or Customer posting). For the transaction “CHECK” enter your bank GL account – the posting will be as follows:

a) Dt cash journal,b) Ct – this bank account

Example: 114350

Receipt from the bank Mark this radio button. As you can see, only transactions relevant for cash receipt are available for posting.

9. The new business transaction is completed. To save it in the database for future use, click Create button.



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Field Name Field Description ValuesAmount Amount of the line item Example: 5000

Recpt. Recipient Name of the Receipt Recipient Example: John Weber

11. You can save your entry before postings. Click Save sel. Button .

12. There are now some money on our cash account and we can start to post expenses. Click Cash payments tab:


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Field Name Field Description ValuesBusiness Transaction Business transaction code Example: STAMPS2

14. Click Enter Button . This transaction is also not defined in the system, so you will be now asked to create it:


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New Business Transaction


Field Name Field Description ValuesG/L acct for offsetting pstg

For every transaction you need to define a GL account (except if you choose Vendor or Customer posting). For the transaction “STAMPS2” enter your cost account – the posting will be as follows:

c) CT cash journal,d) Dt – this cost account

Example: 450002

Expenses Mark this radio button. As you can see, only transactions relevant for cash payments are available for posting.

16. Click Create to complete your entry.


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Field Name Field Description ValuesAmount Amount of the line item Example: 1000

Cost Center Cost Center number Example: 5211000

18. To save your entry, click Save sel. button.

19. Both transactions: cash receipt (5.000,-) and cash payment (1.000,-) are saved in the

system. To post them, simply mark them by pressing Select all button. Then

press Post selection button. All selected items will be posted.


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20. Cash journal also allows you to print a cash report. Click Print cash journal Button . The system will display a report of cash transactions for a specified

period.

Cash Journal

FCH1 -


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Functionality

This transaction allows you to display more detailed check information via the check number. From the check information display, you can request details on the check recipient and the check issuer as well as branch to display of the corresponding payment and invoice documents.

Scenario

You want to display previously posted check.

Requirements

Posted check payment

Menu Path Accounting Financial Accounting Accounts Payable Environment Check information Display FCH1 - For check

Transaction Code FCH1

1. Double click on FCH1 - For check.


BANK ACCOUNTING



Display Check Information


Field Name Field Description ValuesPaying company code In this field you find the

company code that processes the payment transactions (possibly for other company codes too).

Example: 5200

House bank Identification number for the house bank to which the transaction corresponds

Example: CITI

Account ID Code identifying the account to which the General Ledger account corresponds

Example: OP001

Check number Enter the required check number

Example: 1000000

Tip: If you don’t know your check number, press Press [F4] or click the button in the Check Number field


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3. Click Enter Button to confirm your entries.


4. Click Check recipient Button . The system will display for whom the check was issued:


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Check Recipient

5. Click Enter Button. to close this screen.


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6. Click Check issuer... Button . You will see the user details that posted the check transaction:



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8. Click Accompanying docs Button . The system will display the accounting document(s) regarding this posting:


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Check line items

9. Double-click on line item 150000015 to display document details:


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Display Document: Line Item 002

10. Click Back Button .


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Check line items



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12. Click Payment document Button . The system will display an overview of the accounting document posted when the check was issued:


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Display Document: Overview



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14. You can also cash the check using this trnsaction. Click Change Button .


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Change Check Information / Cash Check



Field Name Field Description ValuesCheck encashment Date on which the check was

cashed at the bank by the payee.

Example: 030702



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18. Click Save Button. .


FCH2 -

Functionality

This transaction allows you to display more detailed check information via the payment document number. From the check information display, you can request details on the check recipient and the check issuer as well as branch to display of the corresponding payment and invoice documents.


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Scenario

You want to display the payment document that underlies previously posted check.

Requirements

A recorded check and a related posted payment document.

Menu Path Accounting Financial Accounting Accounts Payable Environment Check information Display FCH2 - For payment document


1. Double click on FCH2 - For payment document.


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Payment Document Checks


Field Name Field Description ValuesPayment document no. Payment document posted by a

check transaction (e.g. F-58)Example: 150000016

Paying company code In this field you find the company code that processes the payment transactions (possibly for other company codes too).

Example: 5200

Fiscal year Fiscal year number Enter value in Fiscal year.Example: 2002

3. Click Enter Button to confirm your entries. The system will display the check details:


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4. Click Check recipient Button . The system will display for whom the check was issued:


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Check Recipient

5. Click Enter Button. to close this screen.


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6. Click Check issuer... Button . You will see the user details that posted the check transaction:




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8. Click Payment document Button . The system will display an overview of the accounting document posted when the check was issued:


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10. Click Exit .

FCH3 -


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Functionality

The checks can be voided both before and after they have been printed. The transaction shows you how to void blank checks before posting a payment.

Scenario

One of the check forms was accidentally damaged before being used by SAP system for payment. You need to void this check.

Requirements

The relevant check lot must be maintained in the system.

Menu Path Accounting Financial Accounting Accounts Payable Environment Check information Void FCH3 - Unused checks


1. Double click on FCH3 - Unused checks.


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Void Checks Not Used


Field Name Field Description ValuesPaying company code The company code which

processes the payment transactions

Example: 5200


Example: CITI

Account ID Bank account ID Example: OP001

Check number from The check you want to void Example: 1000017


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3. Press [F4] or click the button in the Void reason code field

Check void reason code (2) 11 Entries found

4. Select 06 - Destroyed/unusable in list box.


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Void Checks Not Used


6. To void the check, click Void Button .

FCH5 -


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Functionality

This functions allows you to link manually issued checks with the payment documents. In order to keep the use and management of manually created checks separate from those created automatically, a separate number range should be reserved for them.

Scenario

The automatic payment run was made without having the relevant check lot in the system. You have to enter the check details in the check register manually.

Requirements

You need to manually post a payment document before you can use this transaction.

Menu Path Accounting Financial Accounting Accounts Payable Environment Check information Create FCH5 - Manual checks


1. Double click on FCH5 - Manual checks.


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Create Check Information


Field Name Field Description ValuesPayment document number

Number of payment document you want to create a check for

Example: 150000020

Paying company code The company code which processes the payment transactions

Example: 5200

Fiscal year Fiscal year number Example: 2002


Enter value in House bank.Example: CITI

Account ID Code identifying the account to which the General Ledger account corresponds

Enter value in Account ID.Example: OP001

Check number The unique check number per company code, bank, and account number

Example: 1000015



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Field Name Field Description ValuesAmount paid Amount for which the check is

writtenExample: 10000

Payee name Name of the vendor being paid Example: Enter Payee name here

5. You can display, if you want, the payment document details. Click Payment document Button .



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7. Click Save Button. to create the check data for the payment document.

8. The message bar displays “Check 5200 CITI OP001 1500000015 created manually”.

FCH7 -

Functionality


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This function allows you to reprint a check. The check is reprinted and a new number is assigned for in the system, according the check lot.

ScenarioA check form was jammed in the printer and you need to reprint the check.

RequirementsA posted check.

Menu Path Accounting Financial Accounting Accounts Payable Environment Check information Change FCH7 - Reprint check


1. Double click on FCH7 - Reprint check.


BANK ACCOUNTING



Reprint Check


Field Name Field Description ValuesPaying company code In this field you find the

company code that processes the payment transactions (possibly for other company codes too).

Example: 5200


Example: CITI

Account ID Account defined for a house bank

Example: OP001

Check number Number of the check you want to reprint

Example: 1000010

Check lot number Description of the Check lot number.

Enter value in Check lot number.Example: 1

3. Press [F4] or click the button in the Check Void Reason field


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4. Select 05 - Printed incorrectly in list box.

5. Click Print immediately Button to send the printout directly to the printer:


7. To reprint the check, select Check -> Reprint from the menu path

8. The message bar displays “Check number 1000010 voided, check 1000011 reprinted”.


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FCH8 -

FunctionalityThe system allows you to cancel a check and reverse a payment in a one transaction run. The check in question will be marked as void in the system, the payment document reversed and the invoices reopened for payment again.

Scenario

You have forgotten to block a check payment when processing the payment proposal, or if the wrong invoice was selected for the online check print.

RequirementsA posted check and a payment.

Menu Path Accounting Financial Accounting Accounts Payable Environment Check information Void FCH8 - Cancel payment


1. Double click on FCH8 - Cancel payment.


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Cancel Check Payment


Field Name Field Description ValuesPaying company code The company code which

processes the payment transactions

Example: 5200


Example: CITI

Account ID Bank account ID Example: OP001

Check number The unique check number per company code, bank, and account number

Example: 1000018

Void reason code Code identifying the reason for voiding a check number

Example: 07

Reversal reason Reason for reversing a document.

Example: 03



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4. Click Cancel payment Button to cancel the check payment.

5. The message bar displays “Payment for check XXXXX was cancelled, reverse document XXXXXXX”.

FCHN -

Functionality

This program creates a list of all check information (prenumbered checks and manual checks) belonging to a paying company code, providing this is sufficient to fulfill the specified selection criteria. The list is sorted according to payment method and check number. Checks voided manually appear at the beginning and checks issued manually at the end of the list.

Scenario

You want to display the data regarding printed checks.

Requirements

Printed checks.

Menu Path Accounting Financial Accounting Accounts Payable Environment Check information Display FCHN - Check register

Transaction Code FCHN


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1. Double click on FCHN - Check register.


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SAP Easy Access


Field Name Field Description ValuesPaying company code Description of the Paying

company code.Example: 5200

House bank Enter here required bank ID Example: CITI

Account ID This ID together with the ID for the house bank uniquely defines a bank account.

Example: OP001


4. Click Execute button to display your report.


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Note: The system will display a report that fulfills your criteria. You can export this report to MS Excel or MS Word.

Check Register

Tip: You can double click on one of the line items to display the details regarding particular check. The system will automatically switch to the transaction FCH1

FCHT -


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Functionality

This function allows you to allocate checks to different payment document. If the numbered checks are allocated to the wrong payments (for example, because the checks were fed into the printer in the wrong order), you can reallocate the checks to the correct payments before sending them out.

Scenario

A manual check was assigned to a wrong payment document. You need now to change the assignment.

Requirements

Posted checks with payment.

Menu Path Accounting Financial Accounting Accounts Payable Environment Check information Change FCHT - Assignment to payment

Transaction Code FCHT

1. Double click on FCHT - Assignment to payment.


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Change Assignment of Checks to Payments


Field Name Field Description ValuesHouse bank Identification number for the

house bank to which the transaction corresponds

Example: CITI


Example: OP001

Check number A unique check number per company code, bank, and account number. You enter this check number in the check number file (under a so-called lot in which the check is contained). When the checks are used, the check information is stored in the payment transfer medium file.

Example: 1000013


Example: CITI


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Field Name Field Description ValuesAccount ID This ID together with the ID for

the house bank uniquely defines a bank account.

Example: OP001

Check number Second check number. This is the check number you want to relocate a payment document to.

Example: 1000011


4. To change the allocation , click Change assignment Button .

5. The message bar displays “Check info for 1000013 and 1000011 reallocated”.

FF68 -

Functionality

This function allows you to enter the checks you’ve received. After the input is complete, you can access the additional functions to further process the entered checks. Additionally, you can enter several document numbers and different invoice amounts for one incoming check / memo record. This is useful if a customer pays several invoices with one check. The system highlights the account assignment field when you have entered several values in it.

Scenario

You need to post incoming checks

Requirements


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Configured house bank account(s), start variants.


Check Deposit FF68 - Manual EntryTransaction Code FF68

1. Double click on FF68 – Manual Entry


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2. Before entering checks you need to define what entry variant you’d like to use and how do you want to post process the checks. Select from the menu pathSettingsSpecifications.

Specifications


Field Name Field Description ValuesStart variant The variant name you enter

here specifies which account assignment variant the system is to begin with during memo record processing. You can change the variants at any time during memo record processing.

Example: Z001

Customer matchcode ID

Using this matchcode ID, the system searches for customers if you make an entry in the Customer matchcode field in memo record processing.

Example: D

Processing type Use this field to control whether postings via batch input are carried out online or as a background job.

Example: 2


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In the field Processing type you can also use key 4 – Further processing online, instead of 2 – Further processing as batch input (generate batch). In such case, after posting of checks, the system will not create batch input session, but will post the documents automatically. However, to complete the process you need to use the transaction code FEBA (Postprocess) to check the results of this automatic posting and eventually complete the postings.

4. Click Transfer value date .

5. Click <checkbox> Int. bank determin. . Instead of entering full bank account number, you can now use short bank name, defined in the system (like CITI e.g.).

6. Click Enter Button. Now you need to enter other parameters before you begin to enter checks:


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Field Name Field Description ValuesCompany code Enter desired CC number here Example: 5200

House bank Short key for a house bank Example: CITI


Example: OP001

Group Feature for differentiating check deposit lists. The group name is freely definable.

Example: 22

Entry date Date the document was entered into the system

Example: 180702

Transaction Using the transaction you determine how and to which accounts the system is to post the payment.

Example: Z001

Posting date Date that the business transaction occurred

Example: 180702

Value date Today's date Example: 180702

Currency Code identifying the type of currency used in a transaction or for all transactions pertaining to a specific account

Example: USD

Bank posting session Name of batch input session to post to GL Accounts

Example: Bank

Subledger session Name of batch input session to post to Customer Accounts

Example: Customers



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Edit Check Deposit List


Field Name Field Description ValuesAmount Amount of the check Example: 120000

Issuer The issuer of the check is used for specifying the customer if no other criterion is specified for it. The name entered here is then used as a match code for clearing in Accounts Receivable. This field can be printed on the list of checks received. Enter here the value of the field Search term from Customer Master.

Example: NESTE SWAP

Check no. Check number Example: 7322113


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Field Name Field Description ValuesReference doc no Enter a ref. Doc. Number

(usually customer invoice). This field can be used for clearing the open items on the customer account. The invoice number is being copied to FI document from SD module when the posting is done.

Example: invoice 2873/200


11. Click Save Button to save the list.

Edit Check Deposit List

12. Click Save Button. to post the checks.


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You choose posting through the batch input session, so now to do the postings, you need to process the two batch input sessions.

13. Select from the main menu SystemServicesBatch InputSessions.


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Batch Input: Session Overview

14. Select the session to be processed, e.g. mark BANK session.

15. To begin posting, click Process Button .


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Process Session BANK

16. Click <radio button> Display errors only .

17. Click Process Button .

Information

18. Click Exit batch input Button .

If you select in your specifications Processing type 4 (on-line posting), the system will not create a batch input session. You’ll need to process your checks using transaction FEBA – Postprocess:


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When you enter the check data and save your statement, the system will display a report (log) presenting which items have been cleared automatically and what is the number of items that still need to be cleared manually. This report shows postings separately for GL account and for sub-ledger (AR). In the column Errors you can see how many transactions needs to be processed manually. In this example


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Post Bank Statement/Check Deposit List


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20.Follow the menu path: Accounting Financial Accounting Banks Incomings Check Deposit FEBA - Postprocess


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Bank Statement Subsequent Processing

21. Choose from the menu Check deposit transaction .

22. Click Enter Button to confirm your entries. The system will display a list of check transactions that need to be processed.

Note: The transactions (line items) marked with green ticks have been processed automatically – system has found the relevant open items, based on reference document number and customer name and cleared them automatically.

The transactions marked with red ticks need to be processed manually.


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Bank Statement Overview

23. Double-click the required check statement, e.g. 021000089 40753699 USD.

24. System will display a document overview:


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25. To process this document, select from the menu path: Line itemsPost.


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Post with Clearing: Select open items


Field Name Field Description ValuesAccount Code identifying the Customer

account Example: 10000076

27. Click Process open items Button .


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Post with Clearing: Process open items

28. Select the required open item and click Save Button to post the document.


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29. The message bar displays “Document XXXXXXXXX was posted in company code 5200”

FF_5 -

FunctionalityUsing this function you can import bank statements into the system and then process them. This report can perform automatic postings or create batch input session. It posts to G/L accounts and to sub-ledger accounts.


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You can specify whether both sessions should be created in one run or only the session for G/L accounting first. For incoming payments, the notes to payee lines of the account statement can be searched either for document numbers or reference document numbers by specifying the selection field (BELNR or XBELNR). Thus, the relevant information for clearing customer payments is obtained.If you do not specify a selection field, the note to payee fields are not interpreted and you need to clear open items manually (use transaction FEBA – Postprocess)For outgoing payments, the system always searches for the document number.

Scenario

You’ve received files that contain bank statement from your bank and now you want to use this information to post bank statement.

Requirements

Electronic bank statement.


Bank Statement FF_5 - ImportTransaction Code FF_5

1. Double Click on FF_5 – Import.


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Bank Statement: Various Formats (SWIFT, MultiCash, BAI...)

2. Click <checkbox> Import data .


Field Name Field Description ValuesStatement file Enter full path & name of the file that contains

document headersExample: c:\temp\ebs\header.txt

Line item file Enter full path & name of the file that contains information about line items.

Example: c:\temp\ebs\items.txt

BELNR number interval

In this field you can specify search criteria for incoming payments. The account statement will be searched for FI document numbers. This information is necessary for clearing customer payments.

Example: 180001053 – 180001057


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4. Click Multiple selection Button to enter additional search criteria (number range).


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Multiple Selection for BELNR number interval

5. Click Single vals .


Field Name Field Description ValuesBELNR number interval

In this field you can specify search criteria for incoming payments. The account statement will be searched for FI document numbers. This information is necessary for clearing customer payments.

Example: 10001306 – 10001309

7. Click Copy Button .


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8. Click <checkbox> Print posting log .

9. Click <checkbox> Print statistics .

10. Click <checkbox> Print bank statement .

11. Click Execute button .


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Post Bank Statement/Check Deposit List

The system has displayed posting log. You can print the log or download it as a local file.

12. Click Back button.


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The system has displayed bank statement.


After posting electronic bank statement use transaction FEBA Postprocess account statement to check have all the documents been posted and post / clear manually some documents, if necessary.

FI01 -

Functionality


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Bank Master Records are stored in the bank directory. Their details are stored also in Customer / Vendor Master Data and are used by payment program to prepare payment documents. You can create new Bank Master Record using transaction FI01 or you during maintaining Cust. / Vendor Master Data.

Scenario

You want to store in the system the details of a new bank.

Requirements

No.

Menu Path Accounting Financial Accounting Banks Master Data Bank Master Record FI01 - Create

Transaction Code FI01

1. Double click on FI01 – Create.


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Create bank: Initial screen


Field Name Field Description ValuesBank country Enter country code here Example: UUS

Bank key Bank key is the bank code. This field is country specific. Usually the bank key consists of first 8 digits of your full bank account number and is followed by “hyphen” -

Enter value in Bank key.Example: 083000108

3. Click Enter Button . The system will ask you to enter bank details:


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Create bank: Detail screen


Field Name Field Description ValuesBank name Name of the bank Example: First Union Bank &

TrustRegion Country specific field. Enter a

state code hereExample: IL

Street Street name Example: 500 Main Street

City City in which the bank is located Example: Chicago

Branch Name identifying the branch of the bank, if the bank is part of a multibranch system

Example: Main Office

5. Click Enter Button .

6. Your entry is ready. Click Save Button to store bank details in the database.


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FI03 -

Functionality

Bank Master Records are stored in the bank directory. Their details are stored also in Customer / Vendor Master Data and are used by payment program to prepare payment documents. You can create new Bank Master Record using transaction FI01 or you during maintaining Cust. / Vendor Master Data.

Scenario

You want to display bank master.

Requirements

Created previously bank master record.

Menu Path Accounting Financial Accounting Banks Master Data Bank Master Record FI03 – Display.

Transaction Code FI03

1. Double click on FI03 – Display.


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Display bank : Initial screen

2. First you need to select the bank master you want display. Enter bank country (e.g. US) and press tab to switch to the field Bank key. Press [F4] or click the button in the Bank key field.

3. The system will display a search screen. Enter your search criteria or just click Enter Button :


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Bank Address

4. The system will display a list of Bank Masters that fulfill your search criteria:


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Bank data (1) 4 Entries found

5. Select the required bank master from the list – double click on the field Name of Bank (e.g. US - 083000108 - First Union Bank & Trust).

6. The selected bank master number will be entered to the field Bank key:


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Display bank : Initial screen



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Display bank: Detail screen

8. The system displays bank details.

Tip: On this screen the following buttons are available: Change documents and Edit. You can use them to display bank master changes

or edit bank master respectively.


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F110 -

Functionality

The Accounts Payable personnel will prepare a payment proposal in SAP, edit it and take out a hard copy for approval and sign-off. The hard copy would be forwarded to an employee who has authority to carry out a payment run. The person who carries out the Payment run in SAP shall compare the details approved on the hard copy with the edited proposal pending in SAP and on his satisfaction about these being identical, shall carry out a payment run in SAP.The system will post documents recording debit of the Vendor and crediting the Bank sub-account. The system has been set up so as to produce DME data for download in the “Printout & DME Variant maintenance”. A payment advice & payment summary will be produced via the spool.

Scenario

You’ve received a confirmed copy of payment proposal from AP Dept. You want now to create the DME file in SWIFT MT100 format, so you can process the payment electronically. You’re going also to post the payment proposal – clear open items on Vendor accounts and post to the bank clearing account.

Requirements

A duly signed hard copy of payment proposal that corresponds with the payment proposal in SAP is handed over by Accounts Payable to the employee carrying out the Payment Run.

Menu Path Accounting Financial Accounting Banks Outgoings

Automatic Payment F110 - Open ItemsTransaction Code F110

1. Double Click on F110 – Open Items.


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Automatic Payment Transactions: Status


Field Name Field Description ValuesRun date It is the date on which the program is to be

carried out as plannedExample: 111202

Identification Additional identification to distinguish between several runs with the same reconciliation key date

Example: cs1


4. Click on Printout / data medium and check the variant for the printing program RFFOAVIS_FPAYM.


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Automatic Payment Transactions: Printout and DME

The variant for the program RFFOAVIS_FPAYM should pop up automatically. If it’s not the case, you’ll need to manually enter the proper variant, e.g. 1200 PAY_PMW for Sharq.

5. Click on Status tab screen.


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6. Click Pmnt run Button .


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Schedule Payment

7. Select Start immediately check-box.

8. Select Create payment medium check-box.

9. Click Enter Button .


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The system has started to process payment data. This process may take a few minutes, depending on the number of transactions to be processed. As a result, the system will produce payment documents and post the FI documents.

Tip: You can click Status Button to refresh the screen.

10. When the system displays as message that postings are completed, you can click Proposal Button to display payment proposal.


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Job Log Entries for F110-20021211-CS1 -X



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12. Now you can download the file with payment data. Select EnvironmentPayment medium – DME Administration: from the menu path.


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Data Medium Overview

You can see the file data that has been created as a result of payment run.

13. Click Display Button to display the file.

14. Click Cancel Button .

15. Select ExtrasDME attributes to display Reference number for this file, as on the screen below:


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Data Medium Attributes



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Data Medium Overview

If you’re happy with the file content and format, you can download as Read only file to the secure Unix directory.

17. Click on Download Button.


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File Name

18. Enter, if necessary, valid menu path and file name into the File name field and click

on Enter Button .

19. The message bar displays “Download successfully completed”

F110 -

Functionality

The Accounts Payable personnel will prepare a payment proposal in SAP, edit it and take out a hard copy print-out for approval and a sign-off. The hard copy would be forwarded to an employee who has authority to carry out a payment run. The person who carries out the Payment run in SAP shall compare the details approved on the hard copy with the edited proposal pending in SAP and on his satisfaction about these being identical, shall carry out a payment run in SAP.

The system will post documents recording debit of the Vendor and crediting the Bank sub-account.

ScenarioYou want to print the checks according to the previously prepared payment proposal.

Requirements Check lots are maintained in the system


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Menu Path Accounting Treasury Cash Management Planning Payment Program F110 - Payment Proposal

Transaction Code F110

1. Double Click F110 Payment Proposal:


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Field Name Field Description ValuesRun date The run date is used for

identifying the parameters. It is the date on which the program is to be carried out as planned. However, a program run at an earlier or later date is also possible.

Example: 14.07.2002

Identification You can use the additional identification to distinguish between several runs with the same reconciliation key date. You can freely define the identification.

Example: MSH8


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The payment proposal was already created (it includes the invoices to be paid). You need to now create the payment documents and perform postings to update GL accounts and sub ledgers (AP and AR).

3. Click Pmnt run Button to begin processing.

Schedule Payment

4. Mark radio button Start immediately and click Enter Button. The system will perform postings.


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5. Click Status Button to refresh the screen.

Sometimes you need to press Status button several times, if there are lots of transactions to be processed.

6. The first phase (posting documents) is done. To display / print the list of payment document select from the menu path: EditPaymentsPayment list....


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List Variant

7. Select a variant Payment List and click Enter Button.

Payment list

8. The system has displayed a list of documents included in the payment proposal. The list can be printed or stored as a local file.


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9. Click Back .

SAP R/3

10. Click No Button .



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11. Now you can print the checks. First, click <tab button> Printout/data medium .


12. In the field Variant enter the variant’s name PAYMENT ADVICE, in the same line where’s the program RFFOAVIS

Tip: You can also search for the variant. Press [F4] or click the button in the Variant field

13. Next, in the field Variant enter the variant’s name CHECK, in the same line where’s the program RFFOUS_C:


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Sometimes you need to maintain the print variant. Keep the cursor in the field Variant (to select it for edition) and press the icon Maintain Variants . The system will allow you to change variant parameters.

14. Click Back n . The system will ask you to save the changes:

Exit editing


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15. Click Yes Button .


16. Once the variants were chosen, you can print the checks. Click Printout Button .


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Schedule Print

17. Mark Start immediately radio button and update the following fields:

Field Name Description ValuesJob name Job name for the print job Example: F110-20020714-MSH8



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The print job was created and saved in the spool. The system created three print jobs:

a) payment summaryb) payment advices,c) checks

19. To print the checks, select from the menu path: SystemServicesOwn spool requests. (Transaction SP02)


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Output Controller: List of Spool Requests

20. Mark the required print job, e.g. click 2733 checkbox .

21. You can display your print job before printing it. Click Display Button .


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Print Preview for LOCA Page 00001 of 00002

22. Click Back .

23. In the same way you can display other print jobs.

24. Now you can print the checks. Make sure that the 2733 checkbox is selected and press Print Directly icon.


Documents

End User Training for Bank Reco