DEFENCE INSTRUCTIONS (GENERAL)€¦ · Edwards, Malinda MRS : From: Terry, Joanne MS : Sent: Wednesday, 26 September 20125:05 PM : To: Edwards, Malinda MRS : Cc: Olsen, Carly MISS;

UNCONTROLLED IF PRINTED litem 1 FOl227/14/15

Australian Government

Department of Defence

DEFENCE INSTRUCTIONS (GENERAL)

Cancellation

ADMIN 55-1 Unusual Aerial Sightings policy

Department of Defence CANBERRA ACT 2600

Issued with the authority of the Chief of the Defence Force and the Secretary of the Department of Defence pursuant to section 9A of the Defence Act 1903 for members of the Australian Defence Force.

Issued with the authority of the Secretary pursuant to section 20 of the Public Service Act 1999 for Department of Defence Australian Public Service employees.

P~7?~ Dennis Richardson Secretary

D.J. H Gener; Chief of the Defence Force

LIST B-ISSUE NO ADMIN 81612013

Sponsor:

Chief of Air Force

Sponsor contact:

Director Coordination-Air Force

Effective Date: 25 March 2013

Cancellation

DI(G) ADMIN 55-1 ISSUE NO ADMIN B/10/2000 of 13 NOV 2000 (AL2), also filed as Navy ADMIN 65-7, Army ADMIN 77-1 and Air Force ADMIN 13-7 is cancelled.

Page 1 of 1 ,-----."..--, Item 2 Serial 1

FOl227/14/15

Costigan, Nathan MR

From: Owens, Alison SQNLDR

Sent: Thursday, 5 February 2015 3:37 PM

To: Costigan, Nathan MR

Subject: FOI 227 Email 5 FW: FASMECC/OUT/2012/253 - Stage Two of Three Stage Review of out of Date DI(G)s [SEC=UNCLASSIFIED]

Follow Up Flag: Follow up

Flag Status: Red

Attachments: FASMECC OUT 2012 253 - STAGE TWO OF THREE STAGE REVIEW OF OUT OF DATE DEFENCE INSTRUCTIONS GENERAL#2.pdf

UNCLASSIFIED

From: Anderson, Catherine MS 1 On Behalf Of SoD! Administration Sent: Thursday, 18 October 2012 09:53 To: SoD! Network Group Subject: FASMECC/OUT/2012/253 Stage Two of Three Stage Review of out of Date D!(G)s [SEC=UNCLASSIFIED]

UNCLASSIFIED

Hi everyone.

Just in case you have not recieved a copy of the minute regarding stage two of the DI(G) review, we have attached it for your convenience.

Due to a delay in the minute being sent out, we have extended the response due date to COB Monday 19 November 2012. In conjunction with the subject matter experts we require your assistance in letting us know which of the out of date DI(G)s will:

• enter the formal SoDI process; or • be cancelled

If you have any questions please let me know.

Cheers

Catherine Anderson Assistant Client Manager Corporate Information Management Administrative Policy FOIIM Branch MECC Division

Ministerial and Executive Coordination and Communication

~ Department of Defence I CPJ-6-068\ Campbell Park Offices I CANBERRA ACT 2600 ~ (02) 626 63970

IMPORTANT: This email remains the property of the Department of Defence and is subject to the jurisdiction of section 70 of the Crimes Act 1914. If you have received this email in error. you are requested to contact the sender and delete the email.

IMPORTANT: This email remains the property of the Department of Defence and is subject to the jurisdiction of section 70 of the Crimes Act 1914. If you have received this email in error, you are requested to contact the sender and delete the email.

2

9/02/2015

FOl227/14/15

MINUTE

Rachel Noble First Assistant SecretaryAustralian Government Minislenal and Executive Coordination and Communication

Department of Defence R1-G·C052 Ministerial and Executive [email protected] Coordination and Communication

Telephone: 0262657915 Fax: 02 6265 3262

FASMECC/OUT/2012/2.5~

See Distribution List

STAGE TWO OF THREE-STAGE REVIEW OF OUT-OF -DATE DEFENCE INSTRUCTIONS (GENERAL)

References: A. F ASMECC Minute 20712012 dated 30 May 2012 B. FASMECC Minute 245/2012 dated 13 September 2012

1. Reference A advised that I was conducting a three-stage review of out-of date Defence Instructions (Oeneral) (Dl(O». I requested you to consider a list ofout-of-date DI(O) that were due for review between 1983 and 1999 (stage one of the review) and advise whether they could be cancelled or reviewed.

2. Building on stage one, which will result in the cancellation of 15 out-of-date DI(O), it is now time to commence stage two of the review. This stage captures 3301(0) that were due for review between 2000 and 2004.

3. For the second stage of the review, I request that you review the list ofDI(O) at Enclosure 1 and, for those Dl(O) you sponsor, undertake one of the following activities:

a) advise the Directorate of Administrative Policy (DAP) that the DI(O) is no longer required and should therefore be cancelled; or

b) enter the DI(O) into the fonnal SoDI process by submitting a request for in-principle agreement to DAP; or

c) advise DAP that you are no longer the correct sponsor ofthe DI(O) so that arrangements can be made to transfer it to another Group or Service, if appropriate.

4. As with stage one, DAP will assist you with stage two, initially making contact with your SoOl Network representative to discuss possible arrangements for each ofthe 01(0) on the list. This will assist your SoDI Network representative to identify DI(O) that require cancellation, review, or translation to another document type.

5. For those DI(O) entering the SoD I process for review, could I please ask that requests for in-principle agreement be submitted through the usual process to DAP by 5 November 2012. Ifa request for in-principle agreement is not received by the due date, I will consider cancelling the DI(O) by 4 March 2013, in accordance with my delegation from the Secretary and CDF to do so.

6. As I did for stage one (see Reference B), I will write to you again in late November to advise the results of this activity.

De/ending Australia and lis National IntereSIS 3

FOl227/14/15

2

7. Your assistance with this review is appreciated. If you require any further infonnation please contact Tony Corcoran, Assistant Secretary Freedom ofinfonnation and Infonnation Management, on (02) 6266 4080 or DAP via email [email protected].

Rachel Noble First Assistant Secretary Ministerial and Executive Coordination and Communication

18 September 2012

Enclosure: 1. Stage two - Dl(O) due for review between 2000 and 2004

Defending Australia and its National/nterests RJ2246686

4

-- ~---....... -------------

FOl227/14/15

3

DISTRIBUTION LIST

CEODMO (Rl-5-C074) DEPSEC I&S (RI-6-BOOl) VCDF (RI-S-B02S) DEPSEC S (RI-S-MIN SUITE) CJOPS (BI-I-JOOI) DEPSEC DS (RI-6-AOOI) CN (RI-4-COOI) DEPSEC PSP (RI-I-C002) CA (Rl-4-B003) CIO (RI-3-AI64) CAF (RI-6-COOI) CDS (F2-2-008) CCDG (R3-2-110) CFO (RI-2-COOI)

For Information: SEC (Rl-SB-Sec Suite) CDF (Rl-SB-CDF Suite) COO (Rl-S-BI60) SASRG (Rl-3-C006) HDL (CP2-4-044) FASRA (Rl-2-B004) HPC (RI-I-COOS) DCJOPS (BI-I-002) ASFOIlM (CP2-3-010) HNPAR (Rl-4-C080) DGCM, (R8-G-002) OGCCM (Rl-2-C130) DGSP-AF (Rl-6-BOSO) COSAHQ (Rl-4-A009) DGCS (R2-S-AI03) DGCP (R3-3-001) ASBM (R4-2-200) COO (DSTO) (F2-2-017) DCG (RI-I-COS2) EDCS (F3-1-114) ADISM (CP2-2-069) DGBM (Rl-2-C019)

Defending Australia and its NallonallnlereSI$ RI'2'246686

5

-------------

--- -

FOl227/14115

Enclosure 1 DIG Cancellations

Group Title Review Due ID ADMIN 55-]AF . Unusual Aerial Sightings Policy 1211112003

SLL.

-

6

/'

FOl227/14/15 Page 1 ofl

Item 2 Serial 2

Edwards, Malinda MRS

From: Terry, Joanne MS

Sent: Wednesday, 26 September 20125:05 PM

To: Edwards, Malinda MRS

Cc: Olsen, Carly MISS; Corcoran, Tony MR; Heath, Rachael MRS

Subject: Brief for FASMECC - Commencement of Stage 2 of the three stage out-of-date DI(G) Review [SEC;::UNCLASSIFIED]

Attachments: 120906 Brief for FASMECC - covering Minute launch of second stage out-of-date DI(G) review. pdf; 120907 Minute from FASMECC -launch stage two of out-of-date DI(G) review. doc; 120906 Stage 2 Out of Date DI(G) Enclosure to the Minute.doc

UNCLASSIFIED

Hi Malinda

Attached is a Brief from ASFOIIM to FASMECC asking her to sign a minute to all Group Heads and Service Chiefs advising the commencement of stage two of the out-of-date DI(G) review. I have attached a Word version of the minute and the enclosure that goes with it.

Once the Minute is Signed by FASMECC, could you please circulate as per the distribution list and provide us with a copy of the signed brief, minute and the circulation email.

Kind regards and as always thanks.

Joanne Terry (formerly Everett)

Joanne Terry (formerly Everett) Assistant Director Administrative Policy FOlIM Branch MECC Division


1'81 Department of Defence \ CPl-6-105\ Campbell Park Offices I CANBERRA ACT 2600 • (02) 626 62452


8

27/09/2012

Item 2 FOI 227/14/15 Serial 3

Costigan, Nathan MR

From: Owens, Alison SQNLDR Sent: Thursday, 5 February 2015 3:36 PM To: Costigan, Nathan MR Subject: FOI 227 Email 1 FW: SoDI - Application for In-Principle Agreement

[SEC=UNCLASSIFIED]

Follow Up Flag: Follow up Flag Status: . Red

UNCLASSIFIED

-----Original Message---From: Hume, Fiona MRS On Behalf Of SoDI Administration Sent: Monday, 12 November 2012 08:09 To: Terry, Joanne MS Cc: Groves, Joanne MRS; Marman, Wendy MRS Subject: RE: SoD I - Application for In-Principle Agreement

UNCLASSIFIED

HiJo,

I phoned GPCAPT Robinson at 0755 this morning. He told me that his staff have everything under control and that SQNLDR Jodie Hatch is the person handling this matter.

I followed up with SQNLDR Jodie Hatch by phone at 0805 and she informed me that she had spoken with Wendy Marman on Friday 9/11/2012 and consequently forwarded the background brief and the risk assessment documents to IMAF for clearance and as soon as the clearance is provided she will forward the documents to us for review.

Cheers

Fiona Hume

Client Manager

System of Defence Instructions (SoDI)

Directorate of Administrative Policy

Freedom of Information & Information Management Branch

CP1-6-098 IT 02 6266 4822

-----Original Message----From: Terry, Joanne MS Sent: Friday, 9 November 201215:55 To: Hume, Fiona MRS; Groves, Joanne MRS Cc: Marman, Wendy MRS Subject: FW: SoDI - Application for In-Principle Agreement [SEC=UNCLASSIFIED]

UNCLASSIFIED

Hi Fiona

Sorry but can you please advise him that the paperwork must be submitted by the 19 November.

1 9

FOl227/14/15 Ta

Jo

-----Original Message---From: Terry, Joanne MS Sent: Friday, 9 November 2012 15:53 To: Hume, Fiona MRS; Groves, Joanne MRS Cc: Marman, Wendy MRS Subject: FW: SoDI - Application for In-Principle Agreement [SEC=UNCLASSIFIED]

UNCLASSIFIED

Hi Fiona

As indicated below, would you mind to please contact GPCAPT Robinson by phone on Monday to assist him with his IPA paperwork. This DI(G) is on stage two of the review.

Kind regards Jo

-----Original Message--From: Terry, Joanne MS Sent: Friday, 9 November 2012 15:51 To: Robinson, Kenneth GPCAPT 1 Cc: Hume, Fiona MRS; Groves, Joanne MRS Subject: FW: SoD I - Application for In-Principle Agreement [SEC=UNCLASSIFIED]

UNCLASSIFIED

-----Original Message---From: Terry, Joanne MS On Behalf Of SoDI Administration Sent: Friday, 9 November 201215:50 To: '[email protected]' Cc: Hume, Fiona MRS; Groves, Joanne MRS Subject: RE: SoDI - Application for In-Principle Agreement [SEC=UNCLASSIFIED]

UNCLASSIFIED

Good afternoon GPCAPT Robinson

Thank you for sending this notification to us. We will hold it untill we receive your background brief and a risk assessment. The templates are available on our intranet site. When you are completing the background brief can you please include reasons to substatiate the full review of this DI(G). We will not be able to consider that this DI(G) has entered the formal SoOt process until we have received and accepted the background brief and risk assessment. Fiona Hume, a client Manager in our Directorate will contact you on Monday to provide assistance.

Kind regards Jo


Joanne Terry (formerly Everett) Assistant Director Administrative Policy FOIIM Branch MECC Division


,. Department of Defence ICP1-6-1051 Campbell Park Offices ICANBERRA ACT 2600 " (02) 626 62452

2 10

FO! 227/14/15

----Original Message----From: [email protected] [mailto:[email protected]] Sent: Friday, 9 November 201214:44 To: [email protected]; Robinson, Kenneth GPCAPT 1 Subject: SoDI - Application for In-Principle Agreement

Submitted: 09 NOV 201202:44 txGroup: Air Force txDi recto rate: DCOORD-AF rdType: DI(G) rdProgress: Full Review txlD: 55-1 txTitle: Unusual Aerial Sightings Policy dtPreviouslssue: 13 Nov 2000 Name: GPCAPT Ken Robinson Phone: ~7F I txEmail:[email protected] chkStakeholders: Air Force txExtStakeholders: dtlPAFirstDraft: 16-Nov-2012 rdlMApproval: 1-Yes txRisk: Low







3 11

mailto:[email protected]

Page 1 of5

Davidson, M~Y;rfi1~RS ~ --------------------------------------------------------------------~ From: Terry, Joanne MS

Sent: Wednesday, 14 November 201210:20

To: Marman, Wendy MRS

Subject: RE: Air Force Response to FASMECC/OUT/2012/253 Stage Two of Three stage review of out of date Defence Instructions (General) [SEC=UNCLASSIFIED]

UNCLASSIFIED

Hi Wendy

Thanks for that. No further action necessary on this one from AF. FASMECC will shortly send out a Minute to Group Heads and Service Chiefs advising the final list for cancellation for Stage 2.

Kind regards Jo


From: Marman, Wendy MRS Sent: Wednesday, 14 November 2012 10:19 To: SoDI Administration; Terry, Joanne MS Cc: Watts, Ian GPCAPT Subject: FW: Air Force Response to FASMECC/OUT/2012/253 Stage Two of Three stage review of out of date Defence Instructions (General) [SEC=UNClASSIFIED]

UNCLASSIFIED

HiJo

As per DAP advice Air Force confirms that D\(G) ADMIN 55-1 will be cancelled as part of the Stage Two cancellations. Can you please advise if any further action is required by AF on this matter.

Regards

Wendy

Wendy Marman DDIM-AF R1-6-A059 0262651719


From: Hatch, Jodie SQNLDR Sent: Wednesday, 14 November 2012 10:06 To: Marman, Wendy MRS Cc: IM-AF; Perrett, Wesley WGCDR Subject: RE: Air Force Response to FASMECC/OUT/2012/253 Stage Two of Three stage review of out of date Defence Instructions (General) [SEC=UNCLASSIFIED]

UNCLASSIFIED

Hi Wendy,

Spoke with WGCDR Perrett. He endorses the cancellation of the DI as per the advice from DAP. We will not draft another document but instead provide advice on our intra net I internet sites.

12Do I need to forward any further correspondence in order to cancer the Dr?

28/0112015

Page 2 of5

FOl227/14/15Cheers,

Squadron Leader Staff Officer Coordination R1-6-C032 Directorate of Coordination - Air Force Air Force Headquarters

Ph: (02) 6265 5692 Fax: (02) 62655995

Email: [email protected]


From: IVlarman, Wendy MRS Sent: Tuesday, 13 November 2012 16:04 To: Watts, Ian GPCAPT; Hatch, Jodie SQNLDR Cc: IM-AF; Creevey, Tim WGCDR; SoD! Administration Subject: FW: Air Force Response to FASMECC/OUT/2012/253 Stage Two of Three stage review of out of date Defence Instructions (General) [SEC=UNCLASSIFIED]

UNCLASSIFIED

Hi Jodie

Thank you for submitting the IPA documentation for DI(G) ADMIN 55-1. As you can see from the response from Directorate of Administrative Policy (DAP) provided below this does not meet the criteria for a DI(G) under the revised SoDI system. In the light of that advice we recommend a cancellation of DI(G) as part of Stage Two review. Our area is happy to discuss with you the most relevant form of instruction to cover this policy (Perhaps an Air Command 51?).

regards

Wendy

Wendy Marman DDIM-AF R1-6-A059 0262651719


From: Terry, Joanne MS Sent: Monday, 12 November 2012 13:12 To: Marman, Wendy MRS Cc: Watts, Ian GPCAPT; Gibson, Rachael MS Subject: FW: Air Force Response to FASMECC/OUT/2012/253 Stage Two of Three stage review of out of date Defence Instructions (General) [SEC=UNCLASSIFIED]

UNCLASSIFIED

Hi Wendy

Below is a response from GPCAPT Watts to the stage two DI(G) review Minute sent out by FASMECC. 13

28/0112015

Page 3 of5

FOl227114/15In relation to:

DI(G} ADMIN 55-1 - We have received the background brief and risk assessment for this because AF want to review it. The background brief states that AF were responsible for the handling of unusual aerial sightings, however the function ceasedf in 1996. It goes on to say that AF no longer monitors this field but that bases still regularly received calls from members of the public. The policy provides guidance for base personnel about what to do when they receive such calls. The risk assessment came out at LOW. As you would be aware DI(G} are a tier one document and tier one documents are our high risk administrative policy documents, they must contain a compliance paragraph as well. This policy does not need to be a DI(G). My strong recommendation is that you cancel it and replace it with SOPs to the bases. I am unable to accept this as a request for inprinciple agreement and cannot see any reason contained in the background brief that would give us sufficient reason to recommend its review to FASMECC. We will not take any further action on this DI(G} and will await your advice.

;>22

Wendy while it was great to receive this advice providing us with an up-date, we still require formal notifications etc. along the lines of what I have described above. When deciding whether DI(G} can be cancelled or not, the subject matter areas need to look at whether the DI(G) is still necessary and whether it should be retained as a DI(G). They should look at whether it would be better suited to another document type, perhaps not even a SoDI document.

Kind regards Jo

JOQrlne Terry (formerly Everett)



121 Department of Defence I CPl-6-1051 Campbell Park Offices I CANBERRA ACT 2600 if (02) 626 62452

UNCLASSIFIED

14Tony Corcoran

28/01/2015

Page 4 of5

Assistant Secrr~~m4/15 Freedom of Information and Information Management Department of Defence CPl-6-14 Ph: (02) 62664080 Fax: (02) 62662112 Mob: fT7F I EA: Alana Stone on (02) 62662947



From: Watts, Ian GPCAPT Sent: Thursday, 8 November 2012 14:33 To: Garland, Andrew MR 3 Cc: Dowse, Andrew AIRCDRE; Corcoran, Tony MR; Marman, Wendy MRS; Lillywhite, Susan MS Subject: Air Force Response to FASMECC/OUT/2012/253 Stage Two of Three stage review of out of date Defence Instructions (General) [SEC=UNCLASSIFIED]

UNCLASSIFIED

UNCLASSIFIED

Andrew,

Reference: FASMECC/OUT/2012/253 of 28 Sep 12 - Stage Two of Three stage review ofout of date Defence Instructions (General)

Air Force has reviewed the list enclosed at reference A of the RAAF sponsored DI(G)s that FASMECC proposes to ~aoceU 1~aeJ.wo_otttle_tb(e>e.:staaeJ:eyjew_oLout=of=date.D.lLGJs...Eo.ut..oltbeJbl..eJisted_DJCG.}sTa[e_so.onsoted~bY..8iC£orce..F22

Details of all applicable RAAF sponsored DI(G)s are included in the following table. The Air Force pOint of contact for our review process is Mrs Wendy Marman, DDIM-AF. on 02626 51719 or via email [email protected].

10 Title RAAF Sponsor Action DI(G) ADMIN 55-1 Unusual Aerial

Sightings Policy Director of Coordination - Air Force (DCOORD-AF)

DCOORD has advised of a requirement to retain this 01 (G). Sponsor will be directed to submit an IPA without delay.

t:i22

15

Page 5 of5

~~_____~~nl~L~(1~5________________~______________~______________________~

Regards,

Ian

Ian R. Watts GPCAPT Director Strategic Design - Air Force Strategy Branch Air Force Headquarters R1-6-A051

Ph: (02) 626 54351 Mob:~47rE-matr:ra'ri:WatIsi



16

28/01/2015

Item 2 FOl227/14/15 Serial 5

Page 1of 1

Edwards, Malinda MRS

From: Terry. Joanne MS

Sent: Wednesday, 26 September 2012 5:05 PM

To: Edwards, Malinda MRS

Cc: Olsen. Carly MISS; Corcoran. Tony MR; Heath. Rachel MRS

Subject: Brief for FASMECC - Commencement of Stage 2 Of the three stage out-of..c:fate DI(G) Review [SEC=UNCLASSIFIEDJ

Attachmontc: 120906 Brief for FASMECC - covering Minute launch of second $tage out-of-date DI(G) review.pdf; 120907 Minute from FASMECC -launch stage two of out-of-date DI(G) review.doC; 120906 Stage 2 Out of Date OI(G) Enclosure to the Minute.doc

UNCLASSIFIED

Hi Malinda

Attached is a Brief from ASFOIIM to FASMECC asking her to 81gn Ii! minute to al/ Group Heads and Service Chiefs advising the commencement of stage two of the out-of-date DI(G) review. I have attached 8 Word version of the minute and the enclosure that goes with it.

Once the Minute Is signed by FASMECC, could you please drculate as per the distribution list and provide us with a copy of the signed brief, minute and the drculation email.

Kind regards and as always thanks,


Joanne Terry (formerly Everett) Assistant Director Administrative Policy FOIIM Branch MECC Dlylslon

Ministerial and Executive Coordination and CGmIJIUnication

\B) Department of Defence \ CPl-6-1 05 I Campbell Park Offtces I CANBERRA ACT 2600 m (02) 626 62452

IMPORTANT: This email remains the property of the Department of Defence and is subject to the jurisdiction of section 70 of the Crimes Act 1914. If you have re<:;eived this email In error, you are requested to contaetthe sender and delete the email

27/09/2012 17

FOl227114/15

UNCLASSIFIED ~.r.. ·""·L"I'V'F.CCiBRIEF FOR FASMECC: STAGE TWO OF THREE-STAGE REVIEW I~F ! OUT-OF-DATE DEFENCE INSTRUCTIONS (GENERAL) 1 3 DEC 20l~

IGroup: COO Reference: ASFOIlMJOUT12012l16 .fll$.~/J!'A !.?!?j.1;.VlOb I-

... ,. .... 1 Due Date: 17 December 2012

I

Recommendation That you:

(a) .!!2!! the OI(G) proposed for cancellation by 4 March 2013 (Enclosure 1 to Atlachment Al; and

(b) sign the attached minute to Group Heads and Service Chiefs requesting that they agree to the fUture cancellation of20 01(0) as a result ofstage two.

&ekground 1. On 28 September 2012, you wrote to Group Heads and Service Chiefs advising that,

building on stage one ofthe out-of-date 01(0) review. you were commencing stage two (FASMECC/OUT/20121253 refers).

Key Issues 2. Group Heads and Service Chiefs were asked to review any 01(0) sponsored by them and

advise whether they would be cancelled or reviewed. Stage two ofthe 01(0) review captured 33 01(0) that were due for review between. 2000 and 2004.

3. The responses have now been received by the Directorate ofAdministrative Policy (OAP). The individual arrangements advised for each ofthe 01(0) have been outlined in Enclosures 1 and 2 to Attachment A: from stage one, two OI(G) are awaiting cancellation following outstanding actions; from stage two, 20 01(0) are proposed ,fof cancellation.;m

2further two have been cancelled in the meantime; 10 will be reviewed;p222-~----~

4. Prior to making your final decision to cancel any 01(0), we recommend that you seek agreement from all Group Heads and Service Chiefs to provide visibility oflhe arrangements for each of the 01(0) identified in this stage.

Consultation 5. OAP has worked closely with the SoDl Network contacts and the coordination areas oflhe

1I""A'~....Jl..LI\Jo..I:~ and Services to guide them on the most suitable arrangements for each 01(0).

i (a~-;h>LEAsE DISCUSS

I (b)~1N1 SIGNED

ASFOUM Tel: (02) 6266 4080

ony Coreo'ihnr.-----"----'--......I I <t

t

: M: 04053)0 162

I/O December 2012

Action Officer Joanne Terry

AlUlehDlents

Rachel Noble FASMECC

( December 2012 W: (02) 6266 2452 Mob:

A. Minute from FASMECC to Group Heads and Service Chiefs B. Background brief from Defence I&S Group

Objective ID No:R13154604 UNCLASSIFIED Dt/'1!dj1!11 Ausmrtill Dnd lu NufiDlIlJltl'lur<!s/S

18

FOl227114115

MfNUTE

Rachcd Noble Firs! Assfslanl SecretaryAustralian Government Ministerial and ~t'lCUtive Coordinat!oo and CominunleatJon

Department ofDefence R1-G-C052 Ministerial and Executive rachel,[email protected],au

Coordination and Communication Telephone: 02 6265 7915 Fax: 02 6265 3262

F ASM ECC/OUT120 121165


STAGE TWO OF THREE-STAGE REVIEW OF OUT-OF-DATE DEFENCE INSTRUCTIONS (GENERAL)

Reference:

A. FASMECC Minute 25312012 dated 28 September 2012

1. Reference A advised the commencement ofstage two of the review involving 33 Defence Instructions (General) (Dl(G)) that were due for review between 2000 and 2004 and ~ked you to consider the list ofOI(O) and advise whether they could be cancelled or reviewed.

2. The responses from stage two of the review have now been receiveq from relevant Oroups and Services. Based on the responses provided by your staff, 20 01(0), as indicated at the table at Enclosure 1, are to be cancelled by 4 March 2013. Discussions continue in relation to two further OI(G). The table at Enclosure 2 shows 11 Dl(O) which are being retained while they undergo fonnal review.

3. I would appreciate you raising any concerns you may have in relation to cancellation by 11 February 2013.

4. I will write to you again in the New Year to commence the thlrdstage of the review which will deal with 30 Ol(G) that were due for review between 2005 to 2007. Your assistance with the review to date is appreciated. If you require any further infonnation about this review, please contact Tony Corcoran. Assistant Secretary Freedom of Infonnation and Infonnation Management, on (02) 6266 4080 or the Oirectomte ofAdministrative Policy via email atSoDLAdmin\aldefence.gov.au.


13 December 2012

Enclosures: l. Table showing Dl(G) identified for canceHation as a result ofstage two 2. Table showing 01(0) entering fonnal review

DefelldillJl Alillra/iI} Ulld lis NUliOllul bUt!re.'/$

19

FOl227/14/15

DISTRlBUTION LIST

COO CEODMO VCDF CJOPS CN CA CAF CCDG

For Information: SEC HDL HPC ASFOIIM DOCM OGSP-AF DOCS ASBM DCO ADISM

(RI-5-IlI60) (1U-5-C074) (Rl-5-B02S) (IlI-I-.J001) (R1-4-COO1 ) (Rl-4-Il003) (RI-6-COOl) (R3-2-1l0)

(RI-5B-Sec Suite) (CP2-4-044) (RI-I-COOS) (CP2-3-O I 0) (R8-G-002) (RI-6-B050) (R2-5-AI03) (R4-2-200) (Rl-1-COS2) (CP2-2-069)

2

DEPSEC [&S (RI-6-8001) DEPSEC S (Rl-S-MIN SUITE) DEPSEC DSR (Rl-6-AOOl) DEPSEC DP CIO CDS CFO

CDF FASRA DCJOPS HNPAR DOCCM COSAHQ DOCP COO (DSTO) EDCS DGBM

(Rt-I-C002) (Rl-3-At64) (Fl-l-008) (RI-l-COOl)

(RI-SB-COF Suite) (Rl-2-BOO4) (81-1-002) (R 1-4-C080) (Rl-2-C130) (RI-4-A009) (R3-3-001) (F2-2-017) (F3-1-114) (Rl-2-C019)

DefnulJngAustNfIa and its Natlonallnteruts RIJ2J4598 20

FOl227/14/15

Enclosure 1

DI(G) identified for cancellation Stage two - DI(G) due for review between 2000 and 2004

Grou ID Title Review Due DAP comments following responses -

AF ADMIN 55-1 Unusual Aerial Sigll!i!!Ss Policy 12/1112003 AF has con tinned that this D/(G) is to be cancelled. S'22

21

-f-

Q

It)... ~ j:::; N N ~

(,!l,~(5 LL ---,(/)

FOl227114/15

Enclosure DIG Cancellations

Stage two - DI(G) due for review between 2000 and 2004 Group ID Title Review Due

AF ADMIN 55·1 Unusual Aerial Sigbtings Policy 1211112003

-

~

--

(J) f\.) f\.)

--- -

23

Q

~ ~ N N ~k(5 'enu.

III

FOl227/14/15

Enclosure 2 DI(G) entering the formal SoDI process

Stage two - DI(G) due for review between 2000 and 2004

IIDAP comments following Group I ID ITitle Review Due responses

822

25

FOl227/14/15

ell c'i Q= ~ <n-C Q e e rn

Q Q til CJ = ""'~< rn Q e r-

Q:s Q ~ Q

.~

~

822

r--

.!2-E= ~

Q-~ Q 1000

t.!I

26

FOl227/14/15

MINUTE

Rech,1 ,Job» FlrsI Assislanl SecretatyAustralian Government Ministerial and Executive Coordination and CommunicalionDepartment of Defence RI-G-COS2

Ministerial and Executive [email protected] Coordination and CommunicatiOn

Telephone: 02 6265 7915 Fax: 02 6265 3262

FASMECC/OUT/2012/2S:,


STAGE TWO OF THREE-STAGE REVIEW OF OUT-OF-DATE DEFENCE INSTRUCnONS (GENERAL)

References: A. FASMECC Minute 20712012 dated 30 May 2012 B. FASMECC Minute 24512012 dated 13 September 2012

1. Reference A advised that I was conducting a three-stage review of out-of date Defence Instructions (Oeneml) (Ol(G». I requested you to consider a list ofout-of-date 01(0) that were due for review between 1983 and 1999 (stage one of the review) and advise whether they could be cancelled or reviewed.

2. Building on stage one, which will result in the cancellation of 15 out-of-dale OI(G), it is now time to commence stage two of the review. This stage captures 3301(0) that were due for review between 2000 and 2004.

3. For the second stage of the review, I request that you review the list of 01(0) at Enclosure I and, for those Ol(O) you sponsor, undertake one of the following activities:

a) advise the Oirectorate of Administrative Policy (DAP) that the OI(G) is no longer required and should therefore be cancelled; or

b) enter the DI(O) into the formal SoOI process by submitting a request for ! \ in-principle agreement to OAP; or c) advise DAP that you are no longer the correct sponsor of the 01(0) so that

arrangements can be made to tmnsfer it to another Group or Service, if appropriate.

4. As with stage one, OAP will assist you with stage two t initially making contact with your SoD1 Network representative to discuss possible arrangements for each ofthe 01(0) on the list This will assist your SoOt Networl<. representative to identifY 01(0) that require cancellation, review, or translation to another document type.

5. For those DI(G) entering the SoDi process for review, could I please ask that requests for in-principle agnrement be submitted through the usual process to DAP by 5 November 20 12. If a request for in-principle agreement is not received by the due date, I wilJ consider cancelling the 01(0) by 4 March 2013, in accordance with my delegation from the Secretary and COF to do so.

6. As I did for stage one (see Reference B), I wiU write to you again in late November to advise the results of this activity.

De/elldillg tluslfuifu and lis NUI/unal Itl/m!Sls

27

FOl227/14/15

7. Your assistance with this review is appreciated. If you require any further infonnation please contact Tony Corcoran, Assistant Secretary Freedom of lnfonnation and lnfonnation Management, on (02) 62664080 or DAP via email [email protected].


ze September2012

Enclosure: 1. Stage two - 01(0) due for review between 2000 and 2004

Dtfending Australia and irs National/merests RI)246686

28


--

FO) 227/14/15

CEODMO VCDF CJOPS CN CA CAF CCDG

For Information: SEC COO HOL HPC ASFOIIM OGCM OOSP-AF DOCS ASBM DCG ADISM

(Rl-S-C074) (RJ~S-B02S)

(Bl-1-,,1001) (Rl-4-COOl) (RI4-B003) (Rl-6-COOl) (R3-2~1I0)

(RI-SB-Sec Suite) (RI-5-B160) (Cn-4-044) (RI-I-COOS) (Cn-3-010) (R8-G-002) (Rl-6-B050) (R2-5-AI03) (R4-2-200) (RI-I-COS2) (CP2-2-069)

3

DEPSEC I&S (R1-6-BOOl) DEPSEC S (RI-5-MIN SUITE) DEPSEC OS (Rl-6-A001) DEPSEC PSP (RI-J-C001) CIO (RI-3-A164) CDS (F2-2-008) eFO (RI-l-COOJ)

COP (RI-SB-CDF Suite) SASRO (RI-3-COO6) FASRA (R1-2-8004) DCJOPS (BI-I-002) HNPAR (R1-4-C080) OOCCM (RI-2-C130) COSAHQ (R 1-4-A009) DGCP (RJ-3-001) COO (DSTO) (F2-2-017) EDCS (F3-1-114) DGBM (R1-2-C019)

Dej'tIIding AUllralfa and 11.1 NalI"",,/ IlIIorrttSis RI22466tM

29

Page 1 of2

Davidson, Mf!JY;tr~~RS I~:~af6 I From: Susnjara, Leilani MRS

Sent: Thursday, 13 December 20129:35

To: Corcoran, Tony MR

Cc: Misic, Daniela MRS; Terry, Joanne MS

Subject: RE: Proposed cancellations for stage two of FASMECC's out-of-date DI(G) review [SEC=UNCLASSIFIEDJ

Attachments: FASMECC-IN-2012-106 - SIGNED BY FASMECC Stage Two of Three-stage Review of out-of-date Defence Instructions (General).pdf

UNCLASSIFIED

Hi Tony,

FYI- This brief has now been signed by Rachel- i will send out under FASMECC/OUT/2012/285 today which i will Cc- you in on.

Leilani Susnjara

EA to First Assistant Secretary Ministerial and Executive Coordination and Communication - RACHEL NOBLE R1-G-C 050 (02) 62657920 Leilani.Suspiara@defence,gov.au

From: Corcoran, Tony MR Sent: Wednesday, 12 December 2012 17:36 To: Noble, Rachel MS Cc: Susnjara, Leilani MRS; Misic, Daniela MRS; Terry, Joanne MS Subject: FW: Proposed cancellations for stage two of FASMECC's out-of-date DI(G) review [SEC=UNCLASSIFIED]

UNCLASSIFIED

Rachel I've revised the minute and enclosure 1 (see last two attachments) in line with our discussion TC

Tony Corcoran Assistant Secretary Freedom of Information and Information Management Department of Defence CPl-6-14 Ph: (02) 62664080 Fax: (02 62662112 Mob: ~; EA: Ka·...r-e-n-o-rJ-=-o-o-'n (02) 62662947


From: TerrY, Joanne MS Sent: Monday, 10 December 2012 14:24 To: Susnjara, Leilani IVIRS Cc: Misic, Daniela MRS; Corcoran, Tony MR Subject: Proposed cancellations for stage two of FASMECC's out-of-date DI(G) review [SEC=UNCLASSIFIED]

30

28/01/2015

mailto:Leilani.Suspiara@defence,gov.au

Page 2 of2

UNCLASSIFI~B 227114/15

Hi Leilani and Daniela

Attached is a brief for FASMECC requesting that she note the list of 20 DI(G) proposed for cancellation as a result of stage two of the out-of-date DI(G) review and sign a minute to Group Heads and Service Chiefs.

The attachments to this email are:

1. Brief from ASFOIIM to FASMECC 2. Attachment A - Minute for FASMECC signature and circulation to addressess as indicated 3. Enclosure 1 to the Minute 4. Enclosure 2 to the Minute 5. Attachment B - background brief submitted by Intelligence and Security 6. Reference B (FASMECC Minute 2452/2012 of 13 September 2012

Please print the attachments in the order indicated above and provide to FASMECC for her consideration and signature. Please also circulate to the addressee list as indicated on the Minute. We would be very appreciative if this could be actioned by 17 December 2012.

Thanks for your help and please don't hesitate to contact me if you require any further information.

Kind regards Jo


Joanne Terry (formerly Everett) Acting Director Administrative Policy FOIIM Branch MECC Division


L0 Department of Defence I CPl-6-1051 Campbell Park Offices I CANBERRA ACT 2600 'iii' (02) 626 62452

IMPORTANT: This email remains the property of the Department of Defence and is subject to the jurisdiction of section 70 of the Crimes Act 1914. If you have received this email in error, you are requested to contact the sender and delete the emait.


31

28/0112015

Page 1 of 1

I~:~a~7 [ From: Gibson, Rachael MS

Sent: Monday, 18 February 201315:56

To: Dowse, Andrew AVM

Cc: IM-AF; SoDI Administration

Subject: Cancellation of DI(G) on stage two of the out-of-date DI(G) review [SEC=UNCLASSIFIED]

Attachments: FASMECC minute - final list for Stage two cancellation seeking GH and SC agreement.pdf

UNCLASSIFIED

AIRCDRE Dowse,

We are currently preparing to cancel the DI(G) identified on stage two of the out-of-date DI(G) review.

FASMECC's minute (attached for your reference) requested that Group Heads and Service Chiefs responded if they had concerns with the proposed cancellations. We haven't received a formal response from CAF and so assume that he is happy for us to cancel the AF sponsored DI(G) identified in stage two.

To ensure that we haven't misunderstood Air Force's intent, I would be most grateful for your confirmation, on behalf of CAF, that this is correct.

Many thanks,

Rachael

Rachael Gibson Director Administrative Policy FOIIM Branch MECC Division

Tel: (02) 6266 2720 CP1-6-036 Campbell Park Offices Canberra ACT 2600


32

28/0112015

FOl227f14/15

Costigan, Nathan MR

Page 1 of4

Item 2 Serial 8




Subject: FOI 227 Email 2 FW: Authorisation of cancellations [SEC=UNCLASSIFIED]


Flag Status: Red

UNCLASSIFIED

From: Gibson, Rachael MS Sent: Monday, 18 February 2013 16: 13 To: Lillywhite, Susan MS Cc: Terry, Joanne MS; Watts, Ian GPCAPT Subject: RE: Authorisation of cancellations [SEC=UNCLASSIFIED]

UNCLASSIFIED

Hi Sue,

I have already emailed AIRCDRE Dowse and will be happy to await his response. I copied this to the IM-AF group mailbox for your records.

Regards,

Rachael

Rachael Gibson Director Administrative Policy FOIIM Branch MECC Division

Tel: (02) 6266 2720 CP1-6-036 Campbell Park Offices Canberra ACT 2600


From: Ullywhite, Susan MS Sent: Monday, 18 February 2013 16:09 To: Terry, Joanne MS Cc: Gibson, Rachael MS Subject: RE: Authorisation of cancellations [SEC=UNCLASSIFlED]

UNCLASSIFIED

HiJo

Yes, I just spoke to GPCAPT Watts and he suggested I draft an email for Air Commodore Dowse to provide

33

9/02/2015

Page 2 of4

FOl227/14/15

the approval for stage two. Should I still do this or will Rachael provide Air Commodore Dowse with the details?

kind regards

Sue Ullywhite Information and Records Manager Air Force Headquarters R1-6-A043 Tel: 02 626 57164 [email protected]


From: Terry, Joanne MS Sent: Monday, 18 February 2013 15:48 To: Ullywhite, Susan MS Cc: Gibson, Rachael MS Subject: RE: Authorisation of cancellations [SEC=UNClASSIFIED]

UNCLASSIFIED

Hi Sue

Yes I see that and the brief was given in his capacity as acting DCAF. Rachael is going to contact Air Commodore Andrew Dowse so there is no requirement for you to write a brief.

Kind regards Jo


From: Ullywhite, Susan MS Sent: MondaYt 18 February 2013 15:43 To: Terryt Joanne MS Cc: Gibsont Rachael MS; Marmant Wendy MRS Subject: RE: Authorisation of cancellations (SEC=UNCLASSIFIED]

UNCLASSIFIED

HiJo

This response for stage one is from AFIM not CAF. Do you want a similar response for stage two?

kind regards

Sue Ullywhite Information and Records Manager Air Force Headquarters R1-6-A043 Tel: 02 626 57164 [email protected]

9/02/2015

34

Page 3 of4

FOI 227/14/15

IMPORTANT: This email remains the property of the Department of Defence and is subject to the jurisdiction of section 70 ofthe Crimes Act 1914. If you have received this emait in error, you are requested to contact the sender and delete the email.

From: Terry, Joanne MS Sent: Monday, 18 February 2013 15:38 To: Lillywhite, Susan MS; IM-AF Cc: Gibson, Rachael MS Subject: FW: Authorisation of cancellations [SEC=UNCLASSIFIED]

UNCLASSIFIED

Hi Sue I have attached the response received for stage one from Air Force for your information. As advised this morning, we would be happy just with an acknowledgement that FASMECC's Minute was received and that there CAF did not wish to raise concerns.

Kind regards Jo


From: Terry, Joanne MS Sent: Monday, 18 February 2013 15:32 To: IM-AF Cc: Ullywhite, Susan MS; Gibson, Rachael MS Subject: RE: Authorisation of cancellations [SEC=UNCLASSIFIED]

UNCLASSIFIED

Hi Sue

That is correct, but refers to cancellations which occur when a Group or Service identifies a need to cancel a DI(G) and they must conduct consultation across all Groups and Services and seek 1M Notings. This is different as it is being conducted by the Directorate of Administrative Policy, on behalf of FASMECC. It is a being carried out as a result of the three-stage review of out-of-date DI(G) which is being conducted by FASMECC. Its the reverse if you like, in that instead of Groups and Services identifying a need for cancellation, we have approached Groups and Services to come to an agreed way forward for the DI(G) that are part of the review, we recieved advice from the Groups and Services in conjunction with Defence Legal and eventually arrived at a list of DI(G) proposed for cancellations. This is why it was important that Group Heads and Service Chiefs, as the sponsors of the DI(G) on the list have visibility of Dr(G) that are about to be cancelled.

The out-of-date DI(G) review was conducted in an effort to bring the SoDI estate up-to-date, a recommendation from the 2009 audit recommendations.

I hope this helps, if not, could I please suggest you contact Rachael Gibson, my Director on 62662720.

Kind regards Jo


9/02/2015

35

Page 4 of4

FOl227114/15



[8j Department of Defence I CP1-6-1051 Campbell Park Offices I CANBERRA ACT 2600 it (02) 626 62452


From: Lillywhite, Susan MS On Behalf Of IM-AF Sent: Monday, 18 February 2013 14:34 To: Terry, Joanne MS Subject: Authorisation of cancellations [SEC=UNCLASSIFIED]

UNCLASSIFIED

HiJo

Further to our earlier conversation, , need to clarify who is to authorise cancellation of SoDI documents. According to the information on the SODI>Resources>Guidance>SoDI clearance and approval matrix http://intranet.defence.gov.auIDRMS/uR5052/R11675287 .pdf endorsement for all cancellations comes from the 1M who must be an SES Band One/One Star Officer.

All previous cancellations that have passed through IM-AF since my employment in this area have been approved/endorsed by Air Commodore Andrew Dowse who is the AFIM.

I am doing up a brief for AFIM.

kind regards

Sue Li/lywhite Information and Records Manager Air Force Headquarters R1-6-A043 Tel: 0262657164 [email protected]


IMPORTANT: This email remains the property of the Department of Defence and is subject to the jurisdiction of section 70 of the Crimes Act 1914. Ifyou have received this email in error, you are requested to contact the sender and delete the email.

36

9/02/2015

http://intranet.defence.gov.auIDRMS/uR5052/R11675287

FOl227/14115 UNCLASSIFIED Item 2 Serial 9

BRIEF FOR FASMECC: STAGES TWO AND THREE OF THREE-STAGE REVIEW OF OUT-OF-DATE DEFENCE INSTRUCTIONS (GENERAL)

. Group: DSRG Reference: ASFOIIM/OUT/2013/20

Due Date: 22 March 2013

Recommendation That you:

(a) approve the immediate cancellation of the 17 Defence Instructions (General) (DI(O» from stage two of the out-of-date DI(G) review listed at Attachment A; and

(b) sign the attached minute to 3-star policy sponsors to commence stage three ofthe out-of-date DI(O) review at Attachment B.

Background

1. On 13 December 2012, you wrote to Group Heads and Service Chiefs advising that you would be cancelling 20 DI(O) in March 2013. Oroup Heads and Service Chiefs were asked to raise any concerns about the cancellation of the DI(O) listed at Attachment A by 11 February 2013. You also advised that you would write again to commence stage three ofthe review (FASMECCIOUT/2012/285 refers).

2. Stage three ofthe review includes 27 DI(O) that were due for review between 2005 and 2007.

Key Issues

3.

4.

5.

Ofthe 20 DI(O) on the stage two list, 17 have been identified for cancellation. Details ofthe three 0l(0) to be retained are outlined below.

;22

6. Upon your approval, I will conduct the 17 cancellations and release a Defgram.

Consultation

7. DAP will continue to work closely with the SoDI Network contacts and the coordination areas of the Groups and Services during stage three ofthe out-of-date DI(O) review.

De/elldillg Austl'R11a and itsObjective ID No:R13849737 UNCLASSIFIED 37

FOl227/14/15

(a) APPROVEDINOT APPROVED

(b) SIGNEDINOT SIGNED

Rachel Noble FASMECC

Attachments: A. List ofDI(G) approved for cancellation in March 2013 B. Minute to Group Heads and Service Chiefs launching stage three of the review

38

Page 1 of 1

1~:~8f10 I From: Terry, Joanne MS

Sent: Friday, 15 March 201310:14

To: Gray, Breeanah MISS

Cc: Misic, Daniela MRS; Gibson, Rachael MS; Corcoran, Tony MR

Subject: SoDI - Stage 2 and Stage 3 of the out-of-date DI(G) review [SEC=UNCLASSIFIED]

Attachments: Brief for FASMECC - Stage 2 of 3 stage review of out-of-date DI(G) - approve immediate cancellations#2.pdf; 130216 Stage 2 Out of Date DI(G) - Attachment A to Brief#2.doc; 120907 Minute from FASMECC -launch stage three of out-of-date DI(G) review. doc; Enclosure 1 to - Minute to Group Heads and Service Chiefs - launch stage 3.doc

UNCLASSIFIED

Good morning Bree

Attached is a brief for FASMECC asking for her approval to cancel a list of DI(G) which will finalise stage two of the out-of-date 01 (G) review. The Brief also asks FASMECC to sign a Minute to Group Heads and Service Chiefs launching stage three of the 01 (G) review.

Attachments are as follows and should be printed in the order that they are attached:

1. ASFOIIM OUT 2013/20 - Brief for FASMECC 2. Attachment A to the Brief - D(G) - DI(G) identified for cancellation as a result of stage two (DI(G) due for review between 2000 and 2004) 3. Minute to Group Heads and Service Chiefs 4. Enclosure 1 to the Minute - List of DI(G) that are part of stage three (DI(G) due for review between 2005 and 2007)

Please advise if any further information is required for Rachael.

Thanks for your help.

Jo




~ Department of Defence I CPl-6-1051 Campbell Park Offices I CANBERRA ACT 2600 ii" (02) 626 62452


39

28/0112015

Page 1 of2

Davidson, M1l1~rrlt!"lRS litem 2 From: Terry, Joanne MS on behalf of SoDI Administration

Senal11

Sent: Monday, 18 March 2013 16:44

To: DPS Docpublishing

Cc: Woollcott, Robyn MRS; Gibson, Rachael MS

Subject: Cancellation of DI(G) on stage two of the out-of-date DI(G) review [SEC=UNCLASSIFIED]

Attachments: 130216 Stage 2 Out of Date DI(G) - Attachment A to Brief#3.doc

UNCLASSIFIED

Hi Robyn

The attached list of DI(G) has been approved for cancellation by FASMECC. This is a result of stage two of the out-of-date DI(G) review. Could you please go ahead and conduct the cancellations and advise once this has occurred. We are preparing a DEFGRAM to coincide with the cancellations.

Kind regards Jo




[8:] Department of Defence I CP1-6-105I Campbell Park Offices I CANBERRA ACT 2600 ii' (02) 626 62452


From: Gray, Breeanah MISS Sent: Monday, 18 March 2013 14:29 To: SoDI Administration Cc: Garland, Andrew MR 3; Corcoran, Tony MR Subject: Brief for FASMECC Stage two and three of three-stage review of out-of-date Defence instructions (general) [SEC=UNCLASSIFIED]

UNCLASSIFIED

HiSoDITeam,

Please see attached FASMECCIIN/2013/040 - Brief for FASMECC Stage two and three of three-stage review of out-of-date Defence instructions (general) for your action.

If you have any questions please don't hesitate to contact me.

Kind Regards,

40

28/01/2015

Page 2 of2

Breeanah GulY27/14/15

Executive Assistant to Rachel Noble and Marc Ablong F ASMECC and ASSIM RI-G-C050 (02) 6265 7920 [email protected]


41

28/01/2015 s

FOI 227/14/15

Attachment A

DI(G) identified for cancellation Stage two - DI(G) due for review between 2000 and 2004

Group ID Title Review Due

AF ADMIN 55-1 Unusual Aerial Sightings Policy 12/11/2003 ~L:l

-------------------- - - -- . - -

42

Page 1 of 1

Davidson, M~~Jr~~RS

1~:~aT121"From: Groves, Joanne MRS on behalf of SoDI Administration

Sent: Friday, 22 March 2013 9:41

To: Anderson, Catherine MS 1

Cc: Terry, Joanne MS

Subject: FW: Various DI(G) ADMIN, DI(G) PERS and DI(G) OPS cancellation notices [SEC=UNCLASSIFIED]

Attachments: 130216 Stage 2 Out of Date DI(G) - Attachment A to Brief#3.doc; GA10_05.pdf; GA24_05.pdf; GA24_06.pdf; GA27 _01.pdf: GA55_01.pdf; GP05_21.pdf; GP05_32.pdf; GP06_03.pdf; GP16_18.pdf; GP17 _02.pdf; GP45_01.pdf; GP45_04.pdf; GP51_01.pdf; G005_02.pdf; G040_01.pdf; G040_02.pdf; G041_01.pdf

UNCLASSIFIED

Hi Catherine,

Can you check these and consult with Jo.T please?

Thanks,

RegardS, '06rOYes


From: Griffiths, Elizabeth MS On Behalf Of DPS Docpublishing Sent: Thursday, 21 March 2013 18:31 To: SoDI Administration Subject: Various DI(G) ADMIN, DI(G) PERS and DI(G) OPS cancellation notices [SEC=UNCLASSIFIED]

UNCLASSIFIED

Good afternoon,

Please find attached draft proof cancellation notices for checking and approval prior to cancelling on the DRN as per email request of 18 March 2013. Stage 2 out of date DI(G) - Attachment A to Brief#3.doc is also attached.

Regards,

Anne Griffiths

Publishing Officer Directorate of Defence Publishing Service CP3-1-018 Telephone: (02) 62662021 Facsimile: (02) 6266 2354 Email: [email protected]


43

28/01/2015

----------------------_.._ ..........._-----------------


UNCONTROLLED IF PRINTED

FOl227/14/15

Australian Government

Department of Defence

DEFENCE INSTRUCTIONS (GENERAL)

Cancellation

ADMIN 55-1 Unusual Aerial Sightings policy

Department of Defence CANBERRA ACT 2600

Issued with the authority of the Chief of the Defence Force and the Secretary of the Department of Defence pursuant to section 9A of the Defence Act 1903 for members of the Australian Defence Force.

Issued with the authority of the Secretary pursuant to section 20 of the Public Service Act 1999 for Department of Defence Australian Public Service employees.

Dennis Richardson D.J. HURLEY, AC, DSC Secretary General

Chief of the Defence Force

LIST 8-ISSUE NO ADMIN 8/0/2013

Sponsor:

Chief of Air Force

Sponsor contact:

Director Coordination-Air Force

Effective Date: 22 March 2013

Cancellation

DI(G) ADMIN 55-1 ISSUE NO ADMIN B/10/2000 of 13 NOV 2000 (AL2), also filed as Navy ADMIN 65-7, Army ADMIN 77-1 and Air Force ADMIN 13-7 is cancelled.

44

Page 1 of 1

litem 2 Serral 13

From: Anderson, Catherine MS 1 on behalf of SoDI Administration

Sent: Monday, 25 March 201316:14

To: DPS Docpublishing

Cc: SoD I Administration

Subject: Various DI(G) ADMIN, DI(G) PERS and DI(G) OPS cancellation notices [SEC=UNCLASSIFIED]

Attachments: 130216 Stage 2 Out of Date DI(G) - Attachment A to Brief#3.doc; GA10_05.pdf; GA24_05.pdf; GA24_06.pdf; GA27 _01.pdf; GA55_01.pdf; GP05_21.pdf; GP05_32.pdf; GP06_03.pdf; GP16_18.pdf; GP17 _02.pdf; GP45_01.pdf; GP45_04.pdf; GP51_01.pdf; G005_02.pdf; G040_01.pdf; G040_02.pdf; G041_01.pdf

UNCLASSIFIED

Hi Anne

Please go ahead and post the attached draft cancellation notices on the DEFWEB.

Kind regards Catherine Anderson Executive Officer Corporate Information Management Administrative Policy FOIIM Branch MECC Division


[81 Department of Defence I CP1-6-068I Campbell Park Offices I CANBERRA ACT 2600 2 (02) 626 63970

From: Griffiths, Elizabeth MS On Behalf Of DPS Docpublishing Sent: Thursday, 21 March 2013 18:31 To: SoDI Administration Subject: Various DI(G) ADMIN, DI(G) PERS and DI(G) OPS cancellation notices [SEC=UNCLASSIFIED]

UNCLASSIFIED

Good afternoon,

Please find attached draft proof cancellation notices for checking and approval prior to cancelling on the DRN as per email request of 18 March 2013. Stage 2 out of date DI(G) - Attachment A to Brief#3.doc is also attached.

Regards,

Anne Griffiths

Publishing Officer Directorate of Defence Publishing Service CP3-1-018 Telephone: (02) 6266 2021 Facsimile: (02) 6266 2354 Email: [email protected]



46

28/0112015

Page 1 of 1

link 10 DBJECTlVE Foidor. t ADMIN 55-1.U"""""~"Sicil!m.PO!"l"obr

Gr"",tSorvic.: AIR FORCE Diectorate: Oirec::tor Coordination· Air Force

DocumorHypo: DI{G) Ptoc... Type: Cmlllian

TiIIlt: Unusual Aerial Sightings Policy

Curent DoccmentlD: ADMIN 5!H1i M......,Oet.":

Pleviout 1CNI!! D1I.tjf.

Spon.",IAutho<, WGCDRWe. Perrell Phone Number.

eM. _.eMoil

,,",,51_ TBA E><temal St>kelddetr.

RitkAHenmert Socuity.

cI1 2e Feb 2012 No updale receNed, ss, 29 Feb 201 2 - Requires amendments to Spon 2-1/tl9/.2012 -Included in st!lge 2of the 2012 01(0) review, Adlrisedlo review it or cancel it (CA.) 09/1 1(2012 -AFworking on "'quest lor in-principle agreement papelWork, 09/1 1n012 -AF submitted on lina requesllor IPA SoDI Admin has advised them to submittthe background brie! end riSK assessment JT hes "sked 12111{l012 FH followed up"';th the sponsor as requesled, SQNLDR Jodie H!Itch advised thai "ne, speaking with the AF SoDI network contadthe "

DAPNot... Wendy Marmon expl!lining Iholthe documents need 10 be rtMElWQd by SoOI admin prior to tIlis clear .. nce, Wendylhen sam tile documents throught 12111f,?012 -I .. dvised tile AFSoDI Cont!lcttha!tha DI(a) should not be ,etained .. s .. DI(a) and thai the gUidance could be produced as SOPs on the to lunlher advice, (JT) 14/11n012 -AF 8001 Network Cont"ct advised tIla!lhis Ol(a) is 10 be cancelled as pan ohtoge two of tile oul1:lkl"te OI(G) Review, (JT) 2211112012 confirmation ",caNad IromAFthatthis DI(G) 10 be cancelled, (JT) 25/03,12013 Confirmed on slage two cancelh,ijon list (CA) 2fi/03,I2013- Cancelled a. a result 01 stage two of Ihe out-of-date DI(G) review,

Siahn eom-nt ~aleOIGreview, InI_ManagerAwrovol:

, 11311112003 AOVIeW Duo NtIItf fl."",,. 0"" lIT 12n11201JII

Publication Spon:or ~ DPS Notlied

DPSPlbisIled 13/11/2000 DPS DEFllRAM ,elea••d

Futul9 Action

47

fiJe:IIC:\TEMP\IECACHE\Temporary Internet FiJes\SoDI database screen capture - Dl(G) ADMIN 55-... 2810112015

UNCONTROLLED IF PRINTED Item 2

FOl227/14/15 Serial 15 Department of Defence

DEFGRAM NO 00/2013 Issue Date: 00 March 2013 Expiry Date: 00 June 2013

COMPLETION OF STAGE TWO OF THE REVIEW OF OUT-OF-DATE DEFENCE INSTRUCTIONS (GENERAL)

1. In May last year, the First Assistant Secretary Ministerial and Executive Coordination and Communication (FASMECC) launched a three-stage review of out-of-date Defence Instructions (General) (DI(G)). This important System of Defence Instructions (SoDI) initiative will result in reduced risk to Defence by ensuring that our high-risk SoDI documents are consistent, accurate, up to date and, where required, legally enforceable.

2. Stage one of the review resulted in the cancellation of 13 DI(G) which were due for review between 1983 and 1999. The Directorate of Administrative Policy has continued to work closely with Groups and Services and, as a result of stage two of this review, agreement has been reached to cancel a further 17 DI(G) that were due for review between 2000 and 2004.

3. Following is the list of DI(G) that have been cancelled as a result of stage two:

ADMIN 55-1 Unusual Aerial Sightings Policy 2

4. On 18 March 2013, FASMECC again wrote to Group Heads and Service Chiefs launching stage three of the review, considering 27 DI(G) that were due for review between 2005 and 2007.

48

UNCONTROLLED IF PRINTED 2

FOI 227/14/15

5. If you have any questions relating to the out-of-date DI(G) review, please contact the Director of Administrative Policy, Rachael Gibson, on (02) 6266 2720 or email [email protected].

Tony Corcoran Assistant Secretary Freedom of Information and Information Management Defence Support and Reform Group

Distribution: Defence Restricted Network, overseas

Contact Officer: Joanne Terry Assistant Director Directorate of Administrative Policy Email [email protected] Telephone (02) 6266 2452

49

Page 10f2

Davidson, M~¥;rr~!VIR5 I~:~a~161 From: Ramirez, Juliana MISS

Sent: Wednesday, 3 April 2013 10:26

To: SoDI Administration

Subject: RE: WR223759 DEFGRAM [SEC=UNCLASSIFIED]


Flag Status: Blue

UNCLASSIFIED

Thankyou will action this morning.

Juliana Juliana Ramirez Defence Publishing Services Senior Publishing Officer Defence Support and Reform Group CP3-1-021 Department of Defence CANBERRA ACT 2600 Telephone: (02) 62662266 Facsimile: (02) 6266 2354 Email: mailto:[email protected] If you have a question regarding DPS Services or wish to make contact with key DPS managers or staff please visit the Defence Publishing Service (DPS) website at:

http://intranet.defence.gov.au/dsg/sitesIDPS/ComWeb.asp?page=9471

• Please consider the environment, before printing this email.

From: Anderson, Catherine MS 1 On Behalf Of SoDI Administration Sent: Wednesday, 3 April 2013 10:25 To: Ramirez, Juliana MISS Subject: FW: WR223759 DEFGRAM [SEC=UNCLASSIFIED]

UNCLASSIFIED

FYA

Thanks Juliana I've attached the defgram that Katie had sent through to me.

From: Anderson, catherine MS 1 On Behalf Of SoDI Administration Sent: Wednesday, 27 March 2013 15:09 To: DPS Docpublishing Cc: SoDI Administration Subject: RE: WR223759 DEFGRAM [SEC=UNCLASSIFIED]

UNCLASSIFIED

HiDPS

It all looks good.

As soon as the cancellations referenced in the Defgram have been done, this Defgram can be released.

28/01/2015

50

http://intranet.defence.gov.au/dsg/sitesIDPS/ComWeb.asp?page=9471


Page 2 of2

Kind reg~rds ~OI227/14/15Catherine Anaerson Executive Officer Corporate Information Management Administrative Policy FOIIM Branch MECC Division


[gJ Department of Defence I CPl-6-068I Campbell Park Offices I CANBERRA ACT 2600 if (02) 626 63970

From: Cirjak, Katie MRS On Behalf Of DPS Docpublishing Sent: Wednesday, 27 March 2013 14:42 To: Anderson, catherine MS 1 Subject: WR223759 DEFGRAM [SEC=UNCLASSIFIED]

UNCLASSIFIED

Dear Catherine

Formatted proof for checking and clearance

Please check the attached formatted document carefully. Confirm approval to publish it on the Defence Documents intranet site by sending an email to DPS Docpublishing}.

If amendments are required, please use dot points and relate them to a paragraph number.

When sending emails to DPS Docpublishing please quote WR 223759 and title of the document in the subject field.

Please note that there may be a delay due to Defence Publishing Service (DPS) competing priorities if you require amendments after your document has been posted to the intranet.

Compliance with WCAG 2.0 guidelines

The Australian Government has legislated for all government departments and agencies to comply with the Web Content Accessibility Guidelines 2.0 (WCAG 2.0).

DPS is progressively implementing WCAG 2.0 guidelines and Vision Australia recommendations that may affect your document.

Non-response to this email

Please note: If, after 30 days, you have not responded to this email and advised the status of your document, DPS will close your job file.

You can reactive the job file by completing an XC 020-1 Reprographic Request and forwarding it in an email to DPS Docpublishing, quoting WR 223759 and document title in the subject field (refer to the presentation in this email).

Katie Cirjak Document Publishing Defence Publishing Service Corporate Publishing (02) 6266 3445




IMPORTANT: This email remains the property of the Department of Defence and is subject to the jurisdiction of section 70 of the Crimes Act 1914. If you have received this email in error, you are requested to contact the sender and delete the eR1ail.

28/0112015

Item 2 Serial 17 FOl227/14/15

Davidson, Melissa MRS

From: Ramirez, Juliana MISS Sent: Wednesday, 3 April 2013 12:01 To: SoDI Administration Subject: WR 223759 - DEFGARM 179/2013 [SEC=UNCLASSIFIED]

Follow Up Flag: Follow up Flag Status: Blue

UNCLASSIFIED

Good afternoon

Just letting you know the DEFGRAM has gone to print and the number is 179/2013

It is now available on the DEFWEB.

Juliana Juliana Ramirez Defence Publishing Services Senior Publishing Officer Defence Support and Reform Group CP3-1-021 Department of Defence CANBERRA ACT 2600 Telephone: (02) 6266 2266 Facsimile: (02) 6266 2354 Email: mailto:[email protected] If you have a question regarding DPS Services or wish to make contact with key DPS managers or staff please visit the Defence Publishing Service (DPS) website at:

http://intranet.defence. gov .au/dsg/siteslDPS/Com Web. asp ?page=94 71

III PI~ase consider the environment, before printing this email.


52

http://intranet.defence


I Page 1 of 1

Davidson, M1il1wrri11 WI RS litem 2 From: Groves. Joanne MRS on behalf of SoDI Administration

Sent: Wednesday. 3 April 2013 11 :44

To: Gibson, Rachael MS; Terry, Joanne MS

Subject: FW: Cancellation of DI(G) on stage two of the out-of-date DI(G) review [SEC=UNCLASSIFIED]

Attachments: 130216 Stage 2 Out of Date DI(G) - Attachment A to Brief#3.doc

UNCLASSIFIED

FYI

Regards, Jo GrovlUi

IMPORTANT: This email remains the property ofthe Department of Defence and is subject to the jurisdiction of section 70 of the Crimes Act 1914. If you have received this email in error. you are requested to contact the sender and delete the email.

From: Griffiths, Elizabeth MS On Behalf Of DPS Docpublishing Sent: Wednesday, 3 April 2013 11:42 To: SoD! Administration Subject: cancellation of D!(G) on stage two of the out-of-date D!(G) review [SEC=UNCLASSIFIED]

UNCLASSIFIED

Good morning.

Please be advised that the attached list of Defence Instructions (General) have been cancelled on the Defence Restricted Network.

Regards,

Anne Griffiths

Publishing Officer Directorate of Defence Publishing Service CP3-1-018 Telephone: {02} 6266 2021 Facsimile: {02} 6266 2354 Email: [email protected]


53

28/0112015

----------------

FOI227/14/15Department of Defence

DEFGRAM NO 179/2013 Issue Date: 3 April 2013 Expiry Date: 3 July 2013

COMPLETION OF STAGE TWO OF THE REVIEW OF OUT-OF-DATE DEFENCE INSTRUCTIONS (GENERAL)

1. In May last year, the First Assistant Secretary Ministerial and Executive Coordination and Communication (FASMECC) launched a three-stage review of out-of-date Defence Instructions (General) (DI(G)). This important System of Defence Instructions (SoDI) initiative will result in reduced risk to Defence by ensuring that our high-risk SoDI documents are consistent, accurate, up to date and, where required, legally enforceable.

2. Stage one of the review resulted in the cancellation of 13 DI(G) which were due for review between 1983 and 1999. The Directorate of Administrative Policy has continued to work closely with Groups and Services and, as a result of stage two of this review, agreement has been reached to cancel a further 17 DI(G) that were due for review between 2000 and 2004.

3. Following is the list of DI(G) that have been cancelled as a result of stage two:

ADMIN 55-1 Unusual Aerial Sightings Policy

4. On 18 March 2013, FASMECC again wrote to Group Heads and Service Chiefs launching stage three of the review, considering 27 DI(G) that were due for review between 2005 and 2007.

54

-~- - ~- -~~-

2 FOl227f14f15

5. It you have any questions relating to the out-ot-date DI(G) review, please contact the Director of Administrative Policy, Rachael Gibson, on (02) 6266 2720 or email [email protected].

Tony Corcoran Assistant Secretary Freedom of Information and Information Management Defence Support and Reform Group

Distribution: Defence Restricted Network, overseas

Contact Officer: Joanne Terry Assistant Director Directorate of Administrative Policy Email [email protected] Telephone (02) 6266 2452

55

Page 1 of 4

FOI 227/14/15 Item 2 Serial 19

Costigan, Nathan MR




Subject: FOI 22 Email 4 FW: Air Force Response to FASMECC/OUT/2012/253 Stage Two of Three stage review of out of date Defence Instructions (General) [SEC=UNCLASSIFIED]


Flag Status: Red

UNCLASSIFIED

From: Terry, Joanne MS On Behalf Of SoDI Administration Sent: Thursday/ 8 November 2012 15:36 To: Watts, Ian GPCAPT Cc: Corcoran/ Tony MR; Garland, Andrew MR 3; Marman, Wendy MRS Subject: RE: Air Force Response to FASMECC/OUT/2012/253 Stage Two of Three stage review of out of date Defence Instructions (General) [SEC=UNCLASSIFIED]

UNCLASSIFIED

Good afternoon GPCAPT Watts

Thank you for your response to FASMECC's Minute about stage two of the out-of-date DI(G) review. Your email been forwarded to the Directorate of Administrative Policy for attention. I will review the response, and as you have requested, will liaise with Wendy Marman if I require any further information.

Kind regards Jo




[8] Department of Defence I CPl-6-1051 Campbell Park Offices I CANBERRA ACT 2600 ~ (02) 626 62452

From: Corcoran, Tony MR Sent: Thursday, 8 November 2012 14:37 To: Gibson/ Rachael MS; SoDI Administration Subject: FW: Air Force Response to FASMECC/OUT/2012/253 Stage Two of Three stage review of out of date Defence Instructions (General) [SEC=UNCLASSIFIED]

56

9/0212015

Page 2 of4

FOl227/14/15

UNCLASSIFIED

Tony Corcoran Assistant Secretary Freedom of Information and Information Management Department of Defence CPl-6-14 Ph: (02) 62664080 Fax: (OD 62662112 Mob: p~7F I EA: Alana Stone on (02) 62662947



From: Watts, Ian GPCAPT Sent: Thursday, 8 November 2012 14:33 To: Garland, Andrew MR 3 Cc: Dowse, Andrew AIRCDRE; Corcoran, Tony MR; Marman, Wendy MRS; Ullywhite, Susan MS Subject: Air Force Response to FASMECC/OUT/2012/253 Stage Two of Three stage review of out of date Defence Instructions (General) [SEC=UNCLASSIFIED]

UNCLASSIFIED

UNCLASSIFIED

Andrew,

Reference: FASMECC/OUT/2012/253 of 28 Sep 12 - Stage Two of Three stage review of out of date Defence Instructions (General)

Air Force has reviewed the list enclosed at reference A of the RAAF sponsored DI(G)s that FASMECC proposes to cancel in Stage Two of the three-stage review of out-of-date DI(G)s. Four of the five listed DI(G}s are sponsored by Air Force. However, your area agreed in 2011 to take over responsibility for DI(G) OPS 391 as an interim step, to then identify the appropriate ADO sponsor.

In addition to the DI{G)s identified, Air Force is responsible for DI(G} LOG 01-14. which was due for review in 11 Feb 00 (I.e. issued 11 Feb 97), which falls in the Stage Two timeframe.

Details of all applicable RAAF sponsored DI(G}s are included in the following table. The Air Force point of contact for our review process is Mrs Wendy Marman. DDIM-AF. on 02626 51719 or via email at im[email protected].

10 Title RAAF Sponsor Action DI(G} ADMIN 55-1 Unusual Aerial Director of DCOORD has advised of a

Sightings Policy Coordination - Air requirement to retain this 01 Force {DCOORD-AF} (G). Sponsor will be directed to

submit an IPA without delay.

57

9/0212015

Page 3 of4

FOl227114115

Regards,

Ian

Ian R. Watts GPCAPT Director Strategic Design - Air Force Strategy Branch Air Force Headquarters R1-6-A051

Ph: (02) 626 54351 MOb:f47F ] E-mail: [email protected]


IMPORTANT: This email remains the property of the Department of Defence and is subject to the jurisdiction of section 70 ofthe Crimes Act 1914. If you have received this email in error, you are requested to contact the sender and delete the email.

IMPORTANT: This email remains the property of the Department of Defence and is subject to the jurisdiction of section 70 of the Crimes Act 1914. If you have received this email in error, you are requested to contac:t the

58

9/02/2015

Page 4 of4

FOl227/14/15

sender and delete the email.

9/02/2015

59