Construction Phase - planning.warwickshire.gov.uk · FBCM005-CSL-C-HSE-PL-0001 Construction Phase Plan – Rev04 Page 2 of 61 Revision History Version Comments Date Author 00 IFA

Construction Phase

Contract Reference: FBCMC005

Construction Phase Plan

Ref: FBCM005-CSL-C-HSE-PL-0001

Revision 04

Project Title:

A46 Stoneleigh

Junction Improvement Scheme

Construction Works

Prepared By: Susana Sa Date: 13/05/2020

Verified By: Andy Bond Date: 13/05/2020

FBCM005-CSL-C-HSE-PL-0001 Construction Phase Plan – Rev04 Page 2 of 61

Revision History

Version Comments Date Author

00 IFA (Issued For Approval) 10/02/2020 Susana Sa






Table of Contents

1 Project Details...................................................................................................... 5

1.1 DESCRIPTION OF THE PROJECT ................................................................................. 5

1.2 DUTY HOLDERS ........................................................................................................ 6

1.3 KEY PERSONNEL ...................................................................................................... 6

1.4 PROJECT KEY DATES .............................................................................................. 10

2 Management of the Works ................................................................................. 13

2.1 HSE NOTIFICATION ................................................................................................ 13

2.2 HEALTH AND SAFETY OBJECTIVES FOR THE PROJECT ............................................... 13

2.3 HEALTH AND SAFETY POLICY STATEMENT ................................................................ 14

2.4 SITE RULES ............................................................................................................ 14

2.5 COMMUNICATION AND CO-OPERATION ..................................................................... 15

2.6 INDUCTION ............................................................................................................. 20

2.7 WELFARE ............................................................................................................... 20

3 Control of Site Risks .......................................................................................... 22

3.1 PEDESTRIAN AND VEHICULAR TRAFFIC .................................................................... 22

3.2 LOCAL SITE INFORMATION ....................................................................................... 29

3.3 DELIVERIES AND STORAGE ...................................................................................... 29

3.4 PLANT AND EQUIPMENT .......................................................................................... 30

3.5 UNDERGROUND AND OVERHEAD SERVICES .............................................................. 31

3.6 GROUND CONDITIONS ............................................................................................. 33

3.7 EXISTING STRUCTURES .......................................................................................... 33

3.8 ENVIRONMENTAL RESTRICTIONS ............................................................................. 34

3.9 SIGNIFICANT DESIGN AND CONSTRUCTION HAZARDS ................................................ 38

3.10 EMERGENCY PROCEDURES ..................................................................................... 38

4 Overlap with Client’s Undertaking ...................................................................... 40

4.1 HIGH SPEED 2 ........................................................................................................ 40

4.2 RUGBY FARMERS’ MARKET ..................................................................................... 40

5 Health and Safety File ....................................................................................... 41

5.1 LAYOUT AND FORMAT ............................................................................................. 41

5.2 ARRANGEMENTS..................................................................................................... 41

5.3 STORAGE OF INFORMATION ..................................................................................... 41

5.4 HANDOVER............................................................................................................. 41

6 Appendices ........................................................................................................ 43

APPENDIX A – HEALTH AND SAFETY POLICY ....................................................................... 43

APPENDIX B – SITE RULES ................................................................................................ 44

APPENDIX C - STONELEIGH AREA WORKS .......................................................................... 46

APPENDIX D – HS2 LAYOUT PLANS .................................................................................... 47

APPENDIX E – HAULAGE ROUTES ....................................................................................... 48

........................................................................................................................................ 49


APPENDIX F – SITE COMPOUNDS SETUP ............................................................................ 49

APPENDIX G – STATUTORY UNDERTAKERS ......................................................................... 54

APPENDIX H – EXISTING A46 BRIDGE AND EXISTING WESTLEY BRIDGE DESIGN DRAWINGS .. 55

APPENDIX I – EM01 – EMISSIONS TO AIR ........................................................................... 57

APPENDIX J – CORONAVIRUS (COVID-19) RISK MANAGEMENT ........................................... 59


1 Project Details

1.1 Description of the Project

1.1.1 Location of the Project

The works are in a rural environment on the A46 and Stoneleigh Road, Kenilworth, at

proposed (National Grid Reference SP 32027 73462).

1.1.2 Work to be undertaken

The scope of the works includes the performance of the following:

Construction of a new road bridge over the A46 to form a new grade separated roundabout junction linking the two bridges (existing and proposed), including realigning the existing C32 Stoneleigh Road on the approach to the new roundabout;

Reconfiguration of the existing bridge to suit the new junction arrangements;

Provision of new ‘on’ and ‘off’ slip roads between the grade separated roundabout junction and the A46 main line;

Construction of a new roundabout to replace the existing Stoneleigh Road / Dalehouse Lane Roundabout (including the removal of the existing roundabout and realignment of all approach roads to the new one);

Construction of a new road bridge over Finham Brook – Westley Bridge;

Installation of new pedestrian and cyclist infrastructure across the new grade separated roundabout junction, including new pathways, traffic signals, toucan crossings traffic signing, road markings and installation of maintenance laybys;

Installation of new street lighting infrastructure;

Installation of new boundary and ecological fencing and road restraint systems;

Installation of new highway drainage system, including balancing ponds;

Excavation of new flood compensation area for Finham Brook;

Alterations to the existing A46 slip roads;

Statutory undertaker service apparatus diversions;

Erection of new traffic signage to reflect the new junction layout and new 50mph speed limit on local roads

Provision of new landscaped areas and maintenance of the same;

Traffic Management will be implemented throughout, to support these operations.

1.1.3 Working Hours

The Site working hours are:

0730 – 1830 Monday to Friday

0800 – 1300 Saturday

No working on Sundays, public holidays or night works will be carried out, as standard.


There is a requirement for some weekend and night time working, including road

closures. WCC & HE will be notified in advance of these ‘’out of hours’’ activities in line

with the programme application lead times.

1.2 Duty Holders

CLIENT NAME: Warwickshire County Council (WCC)

Address: Shire Hall, Warwick, CV34 4RL

Telephone number: 01926 412406

Email address: [email protected]

Contact Name: Tristan Hall

PRINCIPAL

DESIGNER NAME: Warwickshire County Council – Engineering Design Services

Address: Communities, Warwickshire County Council, Shire Hall Post Room,

Northgate Street, Warwick, CV34 4SP

Telephone number: 01926 412 406


[email protected]

Contact Name: Neil Spencer – PD representative for Highways

Peter O’Connor – PD representative for Structures

PRINCIPAL

CONTRACTOR

NAME:

Colas-SIAC

Address: Wallage Lane, Rowfant, Crawley, West Sussex, RH10 4NF

Telephone number: 01342 711000


Contact Name: Nick Dobbie

1.3 Key Personnel

1.3.1 Site Organogram

The health and safety management organisational structure is illustrated below:

mailto:[email protected]


Site Contacts Details

Title Name Contact Number

Project Director Nick Dobbie 07747 237752

Project Manager Andy Bond 07912 970104

Administrator TBC TBC

Planner Jason Hayter 07760 163146

Engineering Manager Zeshan Hussain 07849 379527

Works Manager Kevin Nevin 07760 175733

Foreman (roads) TBC TBC

Foreman (structures) TBC TBC

Site Agent (roads) Russell Threadgold 07852 269716

Site Engineer (roads) TBC TBC

Site Engineer Susana Sa 07342 073348


Apprentice Engineer Jake Swinburn 07502 790335

Site Agent (structures) TBC TBC

Site Engineer (structures) TBC TBC

Commercial Manager Mark McWhirter 07775 854669

Quantity Surveyor Steven Brookes 07748 984668

Undergraduate QS Lee Norton 07704 616441

TSCO TBC TBC

SHEQ Manager Darren Weston 07760 175733

1.3.2 Key Staff Appointments

Health and Safety responsibilities for key staff are detailed below:

Role Responsibilities

Project Manager

/ Site Agent

Responsible for the management of the site, health and safety performance on site and ensuring that health and safety risk is effectively managed, site inductions, reviewing risk assessments and method statements

Make personnel aware of the legal implications of health and safety

Client liaison, liaise with health and safety inspectors during any site visits

Implement and update health and safety policy and programmes

Safety reporting in accordance with Colas SIAC JV and legislative requirements

Undertake incident investigations

Carry out safety audits and report on issues identified

Coordinate, arrange and participate in all safety training

Promote enhanced safety awareness and contribute to the reduction of lost time incidents and unsafe act occurrences

Site inductions, checking competency of workers, reviewing risk assessments and method statements

Responsible for liaising with Highways England & daily “calling on and off” TM

Responsible for day-to-day coordination with regulatory bodies to ensure smooth interface with Colas-SIAC operations

Works Manager / General Foreman

Understand the responsibility allocated to each grade of employee under their authority

Ensure that health, safety and environmental considerations and arrangements are taken into account at all stages

Provide written instructions of work methods

Carry out risk assessments as appropriate and communicate to the workforce



Oversee training, licences / certificates of competence

Carry out regular management safety audits and report findings

Awareness of environmental impacts of the operation and any emergency procedures

Ensure that all construction wastes are stored / disposed correctly

Obtain information on new requirements (legal and company), advise site personnel as appropriate

Provide information and advice on safety matters to site personnel.

Maintain CPP

Responsible for day-to-day coordination with regulatory bodies to ensure smooth interface with Colas-SIAC operations

Engineering Manager

Assemble engineering team with all required health and safety qualifications and training

Plan and manage survey works

Supervise and lead engineers in the safe execution of engineering activities

Consult with Project Manager and SHEQ Advisor on all health and safety matters relating to engineering

Develop and oversee the implementation of safe systems of work, policies and procedures

Plan and direct the safe installation, testing, operation and maintenance of plant and equipment

SHEQ (Safety, Health, Environment, Quality) Advisor

Assurance that all project personnel are fully aware of the key safety critical actives and have received the correct training to implement the safe systems of work required

Advise on all current and new health and safety legislation

Implement health and safety policies

Provide help, advice, training and independent analysis of health and safety matters

Lead by example including wearing appropriate PPE and observing safety requirements at all times

Ensure all fire precautions alarm procedures, drill and muster stations are established and maintained

Administer and prepare health and safety incident data, and statistics

Carry out audits and site inspections

Assist in health and safety incident investigation; distribute reports internally and externally

Assist in the generation of procedures, systems, and documentation as requested

Liaise with external organisations and authorities



Site Engineer Carry out site surveys

Regular liaison with WCC, Engineering Manager, Project Manager and SHEQ Advisor on health and safety matters

Make sure that designs are implemented safely

Plan safe execution of day to day site works

Ensure the safe and correct use of plant and materials

Provide advice and guidance to site personnel on technical and health and safety issues

TSCO Responsible for all TM safety on site

Responsible for liaising with Highways England & daily “calling on and off” TM

Establish the traffic and pedestrian management measures as per the approved plans and in accordance with method statements and Chapter 8 of the Traffic Signs Manual

Install and maintain the traffic management plan including route marking, signs and temporary traffic lights

Ensure that all safety zones are adhered to at all times as detailed in Safety at Street Works and Road Works: A Code of Practice

Undertake regular inspections to ensure all traffic management equipment is operating correctly and the layout is in line with the plans.

Take responsibility for any defects or issues identified and ensure that they are rectified

Management of TM KPIs

Planning, allocation of TM resources, monitoring progression, assistance with TM design and final accounts submission for all lump sum and derived scheme traffic management

Contactable at all times with contact details given to site staff, WCC and the Police

1.4 Project Key Dates

1.4.1 Programme Dates

As detailed below, the Main Construction works will be carried out under 4 phases:


Figure 1 - Phase 1: March 2020 (start) to June 2020 (subject to contract award)

Figure 2 - Phase 2: June 2020 to August 2020


Figure 3 - Phase 3: August 2020 to January 2021

Figure 4 - Phase 3b: January 2021 (Weekend Closure)


Figure 5 - Phase 4: January 2021 to May 2021 (Completion)

A full programme including drawings showing the TM phasings of works will be

submitted separately under Conditions 16 & 19 of the Planning conditions for

acceptance by WCC.

2 Management of the Works

2.1 HSE Notification

HSE Form F10 to be displayed prominently on site at all times.

2.2 Health and Safety Objectives for the Project

We have identified the primary Health and Safety Goals for this project as follows:

Zero Health and Safety incidents in keeping with our “Together we make it zero” safety campaign

Zero environmental incidents

Effective traffic management to ensure the safety of the public, road users and local residences and facilities such as Warwick University and the National Agricultural Exhibition Centre

Protect and improve the safety and wellbeing of Colas-SIAC, subcontractor, supplier and WCC personnel through:

o Free health screening (via Sarsen Health),


o A free internal magazine promoting diet and exercise, (“Health Matters”)

o Free opportunities to compete in incentivised fitness / wellbeing challenges

o Providing staff with regular mental health and wellbeing training / awareness workshops (linked to Mates in Mind, and wider initiatives like “Stop. Make a Change”) and support from our corporate Mental Health Champions, and 24/7 access to our Unum Lifeworks support line. We will also provide posters and literature promoting mental health awareness around the site.

To identify and control all the Health & Safety risks associated with the planned construction works

2.3 Health and Safety Policy Statement

Health and Safety Policy Statement is presented in Appendix A.

2.4 Site Rules

A Colas-SIAC Site Team member will deliver a site induction, as a Power Point presentation, from the site office, to all persons required to enter the site. This will include all suppliers, WCC members, directly employed Colas SIAC staff/operatives, Colas SIAC subcontractors and other interested parties (e.g. Kier, Highways England, BPA, etc).

In that presentation, the site rules (presented in Appendix B) will be explained along with a more detailed overview of the project.

All inducted personnel will then be required to sign off a copy of the site rules to ensure that all the rules were understood.

Evidence of this will be recorded on the Personnel Induction Record and Safety Induction Delegate Record Form.

2.4.1 Drug and Alcohol Policy

In line with our Drug and Alcohol Policy, everyone working on site must be fit to undertake their role and free of any illegal drugs, substances and alcohol. Random drugs / alcohol tests will be undertaken. Failure will result in removal from site.

2.4.2 Smoking

Smoking, or the use of e-cigarettes, will not be permitted in any enclosed area temporary or permanent, owned, rented, leased or occupied by us. This includes offices, rest and mess facilities, toilets, workshops and site cabins.

Smoking will only be permitted in designated areas which will be separate from non-smokers. Designated smoking areas must be clearly identified and equipped with firefighting equipment and facilities for the safe disposal of cigarettes and associated paraphernalia. Smoking areas will be regularly inspected to protect against the risk of fire.

Provisions for use of e-cigarettes will also be made in agreement with the Project Manager.


2.4.3 Use of Mobile Phones

The use of company mobile phones on site is only permitted when standing still in a safe place, away from plant equipment or moving vehicles. If receiving a call go to a place of safety before answering the call or ring back later. Private mobile phones should not be used on site in company time. They should only be used in designated areas, such as welfare areas, during breaks.

2.5 Communication and Co-Operation

2.5.1 Meetings

We will work with the WCC Project Manager and WCC Supervisor to inform them of all issues that are relevant to them. The Project Communications Plan, to be agreed with the WCC Project Manager upon contract award, will identify the lines of communication for providing specific information.

Liaison with external stakeholders, including the Local Planning Authority, local schools, colleges, nearby residents, adjacent projects (HS2, Stivichall Interchange and Rugby’s Farm) and local businesses (e.g. Hydrohobby Hydroponics) will be detailed in the Stakeholder Management Plan that will be produced by WCC with Colas SIAC input and undertaken after prior consultation with the WCC Project Manager. A summary of health and safety meetings to be undertaken is shown in the table below.

Meeting Frequency Scope

Pre-Start Health and Safety Meeting

Feb 2020

Meeting with the WCC Project Manager to discuss and agree the content of the Construction Phase Plan and policy for the health and safety of persons employed on the site prior to the access date when works can commence on site. Our Project Director, Project Manager and Safety, Health, Environment and Quality (SHEQ) Advisor will attend.

TM coordination Meetings

Fortnightly

TSCO to hold TM coordination meetings with WCC, HE, the Police and Rugby Farmers Team. Laing O’Rourke Murphy Joint Venture (enabling works contractor on behalf of HS2) and Balfour Beatty Vinci (civil contractor for HS2) will be invited to attend the meetings.

Monthly Progress Meeting

Monthly

Colas SIAC will produce a monthly report to review in the progress meeting. This will include working hours, monthly accidents, incidents and near miss statistics. Discussions in the meeting between CSL, WCC and Design Services will cover any health and safety concerns and results of weekly health and safety inspection reports. Any interface issues with other works on site, including wider stakeholder issues which will be reviewed to identify any communications necessary to manage the upcoming month of construction activities. Highways England or their representatives’ attendance required for supervision of the SRN elements of the project.

Any changes identified in the latest version of the CPP will be highlighted in the progress report. We will summarize the works plan for the coming month and define what health and


Meeting Frequency Scope

safety measures will be deployed including risk assessments and method statements.

The report will be submitted to WCC in advance of the monthly progress meeting.

Design Team Meetings

Monthly

When invited to, Colas SIAC will attend the WCC Design Team Meetings to input on buildability, construction risks and help co-ordinate the H&S File information. CSL will review the designers’ risk assessments, design solutions, construction risks and operational / maintenance issues. We will advise these meetings are held in advance of the monthly progress meetings so that the design mitigations can inform construction risk management

Design and Construction Team and Integrated Project Team Meetings

As required Review design and construction performance to ensure that there is suitable liaison throughout the project.

Compliance / Assurance Review Meetings

Quarterly Review audit and inspection results and ensure compliance with the requirements of the Project Plan.

Contractor Performance Review Meetings

6 Monthly Review of our performance against the WCC’s KPIs for the project.

2.5.2 Consultation with Workforce

Methods and procedures to communicate with the workforce will include:

Site inductions

Daily prestart coordination meetings

Health and safety briefings

Training courses

Safety alerts

Airsweb online reporting tool

Toolbox talks

Colas Communications app

Freephone number in operation for the use of all staff to enable them to listen to monthly news and safety bulletins

Safety committee meetings – these are used to communicate areas for improvement, learning points from incidents and changes to legislation, policies, processes and procedures

Arrangements for health and safety consultation will be provided by:

Daily contact

Site management liaising with all

Opportunities during site induction training,

The promotion of use of Hazard Spotting Cards to


project personal, taking account of and coordinating their views

Items highlighted during subcontractors’ progress meetings

method statement briefings and toolbox talks to take part in the organisation of health and safety on site

improve site safety and promote ‘Don’t Walk By’ principles

Encouraging the workforce to elect an employee safety representatives

Analysing responses to information posted on the site notice board

2.5.3 Subcontractors / Suppliers

A pre-start meeting will be undertaken with all subcontractors and suppliers to discuss and agree objectives and standards and ensure that they are understood well enough to be able to communicate them effectively to the public. Subcontractors will be assessed by the Colas VA1 process to ensure compliance with the CDM regulations. Process to be submitted to WCC for approval as per Schedule A in the Main Works’ Contract.

Colas-SIAC expect subcontractors to produce site specific RAMS related to their own activities on site. These will be reviewed and approved by Colas SIAC.

All subcontract operations will be supervised and monitored by Colas-SIAC management to the same standards and requirements as Colas-SIAC standards. However, subcontractors will be expected to provide additional and suitable supervision of their own works.

Colas SIAC expect to receive and review RAMS from the appointed subcontractors for the Site Clearance, TM and Site Investigation.

2.5.4 Public

The WCC will be the point of contact and will handle all communication with the Public. WCC will direct any concerns to Colas-SIAC Project Managers.

Ongoing liaison with the Landowners identified on drawing 9.2-A46-083-072, will be carried out throughout the project to notify them of significant programme dates and entry requirements. This will be combined effort between WCC & Colas/SIAC management teams.

All works on site will take cognisance of the WCC traffic management plan. The works will be carried out in accordance with Chapter 8 of the Traffic Signs Manual. Colas/SIAC will utilise advance warning signs for operations affecting highways.

Before the display of any traffic signs, Colas SIAC will submit the proposed TM layouts to WCC for approval, which will also require the input from Highways England’s managing agent, Kier, and make the road space bookings with the relevant highway authority.


Additional signage and traffic management systems will also be deployed as required to off road areas.

Signs notifying the community of start dates or specific events which may impact the operation of the site, such as changes to phasing, will be placed in visible positions on each approach arm to the works area two weeks before works commence and site and removed upon completion.

The operational team will be advised on progress and programme over the course of the works. Our specialist subcontractors will be briefed and advised on our methods for liaising with the public.

Information boards shall be erected and permanently fixed on posts unless otherwise agreed with the WCC Project Manager. Cat surveys will be undertaken and trial holes if required to locate statutory undertaker’s apparatus prior to the installation of any temporary signs.

2.5.5 Reporting

As required by RIDDOR, an incident report form (MA/1) will be completed by the appropriate line manager for all accidents, incidents, dangerous occurrences or near misses.

A copy will be submitted to the Project Manager and SHEQ Advisor as soon as possible but within 24 hours, (MA/1) will be updated as further information becomes available.

We will capture any accidents, incidents or near-misses on our online Airsweb system; escalating them internally and notifying WCC as part of the monthly reporting cycle.

Our Airsweb online management tool has been specifically designed for managing HSEQ issues. Accessible from any location, Airsweb enables our people to quickly and easily:

Capture detailed, time-stamped notes and photographs on one platform.

Produce high-level and granular project HSEQ data to support trend analysis.

Assign actions to individuals within set timescales, providing confidence that any issues will be managed through to completion in a timely manner.

View open and closed workflows, to determine how effectively the project team are responding audit findings, accidents / incidents and near-misses.

We collate and review findings at weekly internal meetings, and monthly progress client meetings, to determine the most effective means of driving continuous improvement.

In the event of witnessing, or notification of a reportable or suspected reportable incident, the following procedure will be carried out:

a) The Project Manager will immediately notify the Project Director, WCC Project Manager, NEC Project Manager, WCC (NEC) Site Supervisor and our in-house safety services and inform them of the incident.

b) The scene is not to be disturbed unless considered necessary to avoid further danger or to preserve life. If possible, photographs will be taken or a sketch


made of the area, noting relevant dimensions. Details of any personnel, plant or equipment involved will be kept and witnesses will be interviewed and statements recorded.

c) A responsible person will be nominated to investigate the incident by the Project Director or Project Manager. Depending on severity and complexity of the incident, this person may be the manager responsible for the work or may be a nominated person independent of the Site Team. A detailed accident report form (MA/1) will be completed and forwarded to the Project Manager and SHEQ Advisor. Witness statements, photographs and all other relevant documents will also be forwarded to the Project Director and SHEQ Advisor as soon as possible but within 24 hours.

d) Details will be entered into the Accident Book and the accident report form (MA/1) will be completed by the relevant line manager. The Project Manager and SHEQ Advisor will be included in the process to ensure all facts have been gathered.

e) A copy of the full report form will be sent to WCC, our SHEQ services, together with witness statements, photographs, and all relevant documents as soon as possible.

f) Company insurers will be notified if it is suspected a claim may be made against the company. A copy of the claim form will be forwarded to our Safety Services for inclusion on the central register; a copy will also be included in the incident report.

g) Full details of any enforcement action taken against us by the Health and Safety Executive, or other statutory body will be reported to WCC by the Project Manager.

Due to the potential for unforeseen eventualities which may emerge, because of the realisation of incidents or subsequent corrective actions. These may affect the health and safety risks during construction, maintenance and / or operation. In such instances WCC and Design Services must be informed immediately of the nature of the unforeseen eventuality and any health and safety issues it has caused or may cause.

Where the revised design introduces new high-risk construction activities the Designer will be required to provide their updated Design Risk Assessment.

This will be reviewed by the Project Management Team and may lead to proposals to amend the design to reduce construction risk.

The safety controls for the construction process, namely Method Statement and Risk Assessment, will address the ‘For Construction’ details including design changes where / when applicable. This will require the safe system of work to be reviewed and amended as necessary to reflect design changes during construction.

All findings from the monitoring and reporting processes will be evaluated and trended to allow site management to focus on training needs for the project. Site standards achieved will be compared with those set for the project at the monthly safety meetings. All corrective actions will be discussed and agreed with WCC and Design Services and closed out in a timely manner.


2.6 Induction

2.6.1 Site Inductions

A Site Induction specific to A46 Stoneleigh Junction will be given to all personnel entering site to carry out project work and will address specific safety risks and hazards associated with the project. The induction will include but not be restricted to the following:

The outline of the project

Site access, details of boundaries, parking restrictions, turning or storage space

The individuals’ immediate line managers and any other key personnel

Site specific health and safety risks, for example site access, transport, hazardous substances (COSHH), manual handling, height restrictions, use of mobile phones, smoking, noise control or dust control

Details of locations of existing services, such as water, electricity and gas

Transport plan

Storage of plant and materials

Details of any delivery, waste collection or storage restrictions

Control measures on site, including: site rules - permit to work systems, traffic routes, working areas

Site emergency procedures, including fire precautions, the action to take in the event of a fire, escape routes, assembly points, responsible persons and the safe use of any firefighting equipment

Environmental / Ecological issues as outlined in the CEMP and in the E-CEMP

2.6.2 Site Inductions for Visitors

A visitor’s induction specific to A46 Stoneleigh Junction will be given to any person making a one off visit to site and not carrying out physical work on site (they can walk, talk and make notes only). They will be escorted at all times. A person who regularly visits once a week / month will not be classed as a visitor and must complete a full induction.

2.7 Welfare

2.7.1 Compound Location

The main compound will be established to the SE of the existing Stoneleigh Road bridge, on the land currently owned by Stoneleigh Park and the proposed secondary compound will be established to the NW of the existing Stoneleigh Road bridge, on the land currently owned by Border Holdings (refer to Appendix F).

A temporary compound has been set up for the Preconstruction Phase of the works which is situated in on an existing concrete hardstanding. The main compound will be built adjacent to this - See diagram below.


Figure 6 – Proposed compound locations

2.7.2 Welfare Facilities

Welfare facilities will be provided before works commence on site to meet the needs of the maximum number of personnel on site.

Suitable male and female mobile water supplied and flushable toilets, washing facilities, rest rooms and changing rooms will be provided.

The welfare arrangements will be provided in accordance with CDM Regulation 2015 Welfare Facilities Schedule, the requirement of HSE INDG293 and will include all the necessary measures to comply with Covid-19 guidance (refer to Appendix J). As a minimum this will include:

Toilet(s) and wash hand basin with hot and cold water supply soap, towels and toilet paper, toilet brush, mirror, a drying area / changing room

Canteen area complete with sink, hot and cold water supply, fridge, microwave, kettle and toaster

Office area and electric fluorescent lighting and heating to ensure that

Communication facilities shall be in place including wireless router.


a minimum temperature of 20°C is maintained during working hours

Four double 13A power points

50 KVA Power Pod inclusive generator, additional bunded tank, water tank c/w on demand pump

2.7.3 Site Security

Our Works Manager / General Foreman will be responsible for all site security arrangements. The Works Manager / General Foreman and / or nominated deputy shall be on site and contactable at all times during working hours to attend to any site security matters that may occur. Site security measures will include, but not be restricted to:

Externally fitted LED lights (ecological restrictions mentioned in the E-CEMP will be considered)

Control of site access and egress with all site visitors required to sign in and out in a log book located in the site office

Management of pedestrians

Traffic management

Notification and advance warning signs

Security shutters, secured from the inside, fitted to external windows of site offices and other temporary structures and storage units

No steps, ladders or other plant will be left accessible so as to permit unauthorised access to the site.

Secure fencing around the site compound and work areas

Routes for emergency services

Access arrangements for statutory undertakes, contractors, WCC personnel.

CCTV will be installed to counter against trespassers. This system will monitor and automatically trigger a physical response.

2.7.4 Accommodation and Storage Areas

No areas of public accommodation or public highway will be used for the storage of plant or materials without prior permission from WCC. This extends to deliveries waiting on the public highway. Public highway access will be agreed with WCC.

Storage areas for bulk materials are shown on the plans in Appendix F.

Lockable storage units will be provided to maintain all small items of plant, tools and equipment.

3 Control of Site Risks

3.1 Pedestrian and Vehicular Traffic

All vehicular and pedestrian management measures shall be carried out in accordance with the requirements of WCC’s specifications.


Temporary traffic management procedures must consider the following information provided in appendices:

Appendix C - Stoneleigh Area Works

Appendix D - HS2 Layout Plans

Appendix E - HS2 Haulage Routes

The Site boundary encompasses highways that are within the Local Road Network (LRN) and Strategic Road Network (SRN) and are overseen by two different Highways Authorities:

Strategic Road Network (SRN) - Highways England

o Mainline A46 in both directions up to the highway boundary including all surfacing, street furniture, VRS and other highway assets.

o All four slip roads from the A46 to the tie in at Stoneleigh Road as shown on drawing 9.2-A46--083-101. Existing bridge structure over the A46, including bridge deck and parapets – up to level of waterproofing.

Local Road Network (LRN) – WCC

o Existing surfacing and street lighting infrastructure on the existing A46 Bridge.

o All other highways within the scheme extents (including footpaths, cycleways and Public Rights of Way and all infrastructure contained therein) to the highway boundary.

Colas-SIAC are responsible for all TM on the LRN and SRN.

3.1.1 Temporary Traffic Signals

During the Construction phase, Colas/SIAC will apply to Highways England for TTRO for the works effecting the A46 and associated Slip Roads and shall erect and maintain advance warning signs notifying the public of the proposals and their expected duration 10 days in advance.

All temporary traffic signals placed on any public highway will be approved by the relevant authority (WCC and/or HE). Applications will be made via the WCC Project Manager and it will be the responsibility of Colas SIAC to obtain the required approvals.

In the event of temporary traffic signals conflicting with existing, permanent traffic signals measures must be taken such as covering, blanking-out, or attaching alternative messages to existing permanent traffic signs, to avoid confusion and ensure public and personnel safety.

3.1.2 Temporary Traffic Regulation Orders (TTRO) on the SRN

Colas/SIAC Traffic Safety Control Officer (TSCO) will take responsibility that Applications for TTROs and road space booking requests are made to the Highways England or relevant local authority prior to works commencing on site.


3.1.3 Highways, Private Roads and Other Ways Affected by the Works

The highways, private roads and other roads affected by the works and the mitigation measures we will put in place are detailed below:

Highway / Private Road Mitigation

A46 Northbound (3 Lane Dual Carriageway)

A46 Southbound (3 Lane Dual Carriageway)

Traffic flow will be maintained throughout the duration of the works. With the exception of a full road weekend closure, required to install the new bridge. This will happen during phase 3 of the works.

Under phase 3 of the works, narrow lanes will be installed and traffic will be restricted to 50mph. Varioguard will be installed in front of the new abutment positions/works areas, to protect the workforce from traffic.

A46 Northbound Off Slip Road (2 Lane Carriageway)

Traffic flow will be maintained with a minimum of one uninterrupted single lane of traffic operating at all times. A full closure will be required during the new slip road tie in works. For this phase prior authorisation will have been obtained from the relevant Highway Authority.

A46 Northbound On Slip Road (Single Lane Carriageway)

Traffic flow will be maintained with a minimum of one uninterrupted single lane of traffic operating at all times. A full closure will be required during the new slip tie in works. For this prior authorisation will have been obtained from the relevant Highway Authority.

A46 Southbound Off Slip Road (2 Lane Carriageway)

Traffic flow will be maintained with a minimum of one uninterrupted single lane of traffic operating at all times. A full closure will be required during the new slip tie in works. For this prior authorisation will have been obtained from the relevant Highway Authority.

A46 Southbound On Slip Road (2 Lane Carriageway)

Traffic flow will be maintained with a minimum of one uninterrupted single lane of traffic operating at all times. A full closure will be required during the new slip tie in works. For this prior authorisation will have been obtained from the relevant Highway Authority .

3.1.4 Road space Bookings on the SRN

All works on the SRN must be delivered within the boundaries of Highways England Network Occupancy Management System (NOMS). Risk Assessments and Method Statements (RAMS) relating to work on the SRN will be submitted by Colas SIAC to the Area 9 managing agent, Kier.

Colas/SIAC TSCO, in liaison with the Project Manager and Highways England, will be responsible for ensuring that all NOMS road space bookings required for the execution of all Construction works and TM are acquired and up to date before works commence on site.


Where discussion with Area 9 Kier is required to confirm lead in times prior to the application for road space bookings, the contact number for the Kier Road space team is: 01952 478 958.

Any TM works must be implemented in accordance with the Highways England “Calling Off and On” works procedure:

a) Call Area 9 NCC 0333 136 3885 15 mins prior to traffic management being implemented, informing that the workforce is ready and quoting a valid NOMS number.

b) Call WM RCC 0121 421 8805 to inform them that workforce is ready to enter the carriageway and request signs and signals are set (if required).

c) Call WC RCC 0121 421 8805 to inform them the signs and signals set above can be switched off as the cone taper is in place.

d) Call WM RCC 0121 421 8805 to inform them that the traffic management is about to be removed, rest signs and signals.

e) Call WM RCC 0121 421 8805 to inform them that the entire traffic management has been removed and / or the workforce is clear of the carriageway, request signs and signals are switched off.

f) Call Area 9 NCC 0333 136 3885 within 15 mins of the traffic management being removed to close down the quoted NOMS number.

g) Any amendments to the timings of postponements or cancellations MUST be reported 15 mins prior to the start time you have been given to Area 9 NCC 0333 136 3885.

h) For any Traffic Management overruns you MUST call Area (NCC 0333 136 3885 15 mins prior (or as soon as you know) to your completion time advising a new estimated end time.

i) For all calls, please ensure you:

Quote a valid NOMS number or RCC Log Number, route, direction and location

Give your contact name and number

Record who you spoke to

3.1.5 AMOR (Asset Maintenance and Operational Requirements) Departures

Colas SIAC will be entering into arrangement with the Managing Agent Contractor Kier to ensure that their Asset Maintenance and Operational Requirements can be incorporated into our works. This arrangement is known as the DLOA (Detailed Local Operating Agreement).

3.1.6 SRN Network Embargo

Highways England have stated the following embargo dates for the SRN:


2020 Bank Holidays and Key Events

Dates TM Removed by: TM Embargo to:

Easter Good Friday 10 April

Monday 13 April

06:00 Thursday 09 April

00:01 Tuesday 14 April

Early May Bank Holiday

Friday 08 May Low key – no specific request for TM to be removed

Spring Bank Holiday Monday 25 May 06:00 Friday

22 May

00:01 Tuesday 26 May

Summer Bank Holiday Monday 31 August

06:00 Friday 28

August

00:01 Tuesday 01 September

Black Friday / Cyber

Monday

Friday 27 November -

Monday

30 November

20:00 Monday

30 November

06:00 Friday

04 December

Christmas/

New Year

Friday 25 December Monday 28 December

Friday 01 January

06:00 Wednesday

23 December

00:01 Monday

04 January

2021

3.1.7 Local Road Network Requirements The highways, private roads and other roads affected by the works and the mitigation

measures we will put in place are detailed below:

Location Mitigation

Stoneleigh Road East (Single 2-way Carriageway)

Traffic flow will be maintained in both directions at all times between 07:30 and 09:30 and 16:00 and 18:00 on weekdays. Except for specific closures as outlined in the cl31 programme. Special dispensation from the overseeing authority, will be applied for in these instances.

Stoneleigh Road Existing Junction with A46 (Single 2-way Carriageway)

Stoneleigh Road heading towards existing Dalehouse Lane R/A (Single 2-way carriageway)

Dalehouse Lane

Stoneleigh Road West

Stoneleigh Road top of northbound off slip road

Maintain access to Public Right of Way K29.


3.1.8 Traffic Safety and Management Proposals All traffic management measures will be implemented in accordance with the Traffic

Management Act, Safety at Street Works and Road Works: A Code of Practice (The

Red Book), and clause 117 of the Specification of Chapter 8.

Temporary Traffic Management plans must be submitted to the WCC Project Manager

at least seven days before deployment and must take into account the following:

Appendices 0/1, 1/17 & 1/18;

Any variations in traffic management measures stipulated in the contract as well as;

Existing TROs.

Traffic management plans will identify specific measures to protect pedestrians and

vulnerable road users and will assess the potential risks to cyclists and school children

and develop a solution which will ensure their safety.

Works will be phased to provide a safety zone with the maximum available width and

running lane widths throughout the course of the works with priority given to the

inclusion of a safety zone over an increase in running lane width.

We will coordinate with the WCC to contact local residents, businesses and schools

to inform them of the works and discuss and resolve any issues. All public and private

right of way as well as approaches must remain open at all times unless written

authorisation has been obtained from WCC.

Pedestrians will be segregated from the work areas at all times. Pedestrian barriers

will be erected and designated walkways will be established to allow pedestrians to

move safely around the works. Ramps will be provided into the offices and welfare to

ensure those who use mobility aids can access the buildings.

Where possible, dedicated lanes will be maintained for use by cyclists, and lane widths

through the works will be designed to minimise pinch points that encroach on cycle

lanes. Consideration will be also given to horse riders in the design of the TM along

the Stoneleigh Road.

Long diversions will also be avoided to accommodate cyclists and speed limits will be

reduced to promote safety.

We will adhere strictly to all permitting and communications protocols as agreed with

WCC. We will appoint a dedicated operative to manage signing and lettering. This

operative will be responsible for communicating any changes in dates or nature of

works to all stakeholders and local residents.

All footways, carriageway surfacing, signing, lining, street lighting and all drainage

elements (including swales) must be completed before opening to the public.


3.1.9 Traffic Management Layouts According to Planning Condition 6, traffic management plans and drawings (for road

users and Site Traffic) will be submitted to the WCC Project Manager for approval prior

to commencement of the works. Permits will also be applied for and we will liaise with

emergency services and local bus companies regarding our traffic management

proposals.

We will ensure traffic management is carefully orchestrated and sufficiently resourced

to guarantee the safety of road users and pedestrians by putting in place traffic

management personnel, mobilise equipment and vehicles and set-up advanced

warning signs approximately two weeks before the works begin.

Traffic management risk assessments and method statements will also be produced.

Point of work risk assessments will be carried out upon arrival on-site and will include

traffic counts and an assessment of site and weather conditions. If the risks cannot be

reduced to an acceptable level, a risk reduction meeting between Colas SIAC and

WCC will be carried out

3.1.10 Traffic Safety and Control Officer (TSCO) Our TSCO and our specialist in-house traffic management operatives will establish the

traffic and pedestrian management measures as per the approved plans and in

accordance with method statements and Chapter 8 of the Traffic Signs Manual. All

safety zones will be adhered to at all times as detailed in Safety at Street Works and

Road Works: A Code of Practice.

3.1.11 Traffic Safety and Management Patrols Regular inspections on a daily basis will be conducted to ensure all traffic management

equipment is operating correctly and the layout is in line with the plans. Any defects or

issues identified will be reported to the TSCO to ensure they are rectified.

3.1.12 Deposition of Mud We anticipate that mud deposition risks may result from the following activities:

Vehicle movements and materials storage

The following mitigation practices will be followed to limit mud depositions:

Importance of mud and dust, prevention will be communicated to Colas-SIAC personnel and suppliers through regular Toolbox Talks and site inductions

Minimise on-site storage of plant, machinery and materials

Construction of temporary granular haul roads to prevent vehicles form driving

over cohesive materials

The TSCO will be responsible for implementing a Site Traffic Management Plan with designated traffic routes to ensure that dust and mud are not transported around the site


In wet weather greater attention will be paid to vehicle cleaning and a road sweeper will be on site to ensure significant quantities of mud are not trafficked onto local roads. The measures are going to be in place to avoid hazards such as skidding when surfaces are wet, and dust in dry conditions. All vehicles used in connection with construction works will require wheel and chassis washing prior to entering the public highway.

Provision of wheel washing facilities i.e. a wheel wash, high pressure hose and/or

regular use of road sweepers at access points and on local roads (to remove

mud from public highways). The locations of wheel washing facilities are shown

in the draft presented in Appendix F.

3.2 Local Site Information

The works site is situated on a busy road network in Stoneleigh. The junction is grade separated and incorporates a bridge structure over the A46 Warwick bypass.

There are several residential frontages and junctions in the site area. There are also several public points of interest in the vicinity of the site including:

Stoneleigh Park

Warwick University

High Speed 2 (HS2)

Brook Farm

Rugby Farmers’ Market

All commercial and residential areas in Dalehouse Ln

These are venues for several large scale meetings and public events over the course of the year including:

The Advanced Materials Show (co located with the Battery Cells & Systems Expo and the Vehicle Electrification Expo) - 8th - 9th July 2020

International Jaguars Spares Day - 17th - 18th October 2020

Warwick Polymer Conference 2020 July 13th - Thursday July 16th 2020

Warwick University Term Dates:

o Spring Term Monday 6 January 2020 – Saturday 14 March 2020

o Summer Term Monday 20 April 2020 – Saturday 27 June 2020

These events will lead to a likely increase the volume of traffic in and around the site and are built into the project programme. The Project Manager, TSCO and WCC PLO will be responsible for the traffic, safety and public liaison management.

Site access and egress and delivery arrangements during the Construction Stage will be by the approved designated site access routes and existing gates into private fields. These will be identified on site induction.

3.3 Deliveries and Storage

All deliveries of materials and plant by Colas-SIAC, sub-contractors and suppliers will access and egress site by the approved designated site access routes, as mentioned


in the point above. Written approval is required from the Police and Highways England if any facilities are to be placed on the carriageway.

Colas-SIAC shall not locate any Site Construction Compounds or other Accommodation within the limits of the Highway without the prior approval of WCC. Similarly materials shall not be stored, and construction plant, equipment, or vehicles shall not be parked or otherwise located within the limits of the Highway without the prior approval of WCC.

For the restrictions on delivery times please refer to the CEMP.

Colas-SIAC, sub-contractor and supplier personnel shall be supplied with details of routes by the TSCO before vehicles depart. Approach routes to site will be via authorised motorways, Class A or Class B roads.

The use of other classes of roads will only be permitted when unavoidable near site (In the instance of road closures for instance) unless the use of such roads is specifically prohibited by WCC, Highways England or the Police. The following roads shall not be used:

D2220 Dalehouse Lane

C32 between B4115 and B4113 (through Stoneleigh Village)

3.4 Plant and Equipment

Plant and vehicles will be subject to a structured regime of maintenance and checks to ensure the safest and most efficient operation. All machinery, plant, tools and equipment will be used and maintained in accordance with manufacturers and suppliers guidelines and tested, thoroughly examined and inspected in accordance with statutory requirements. Operators are responsible for undertaking pre start checks, updating daily records (LOLER & PUWER) and servicing in order to maintain the plant / vehicle in a satisfactory working order and free from unsafe conditions. All the records will be kept on Site.

All plant movements and or plant working shall be carried out under the control of an attendant banksman. Refuelling of plant will be carried out in the designated re-fuelling point by a designated person at all times. The designated person will be responsible for making sure that the re-fuelling point is securely locked and for keeping records of the vehicles that are re-fuelled.

All the spillages will be dealt immediately. For that to happen, spill kits will be available throughout site (storage rooms in Site compound and Site Vehicles).

Plant and equipment will only be parked / stored in a secure area to be agreed with WCC. Only plant and equipment that is / will be used on this project will be parked / stored on site (see Appendix F).

Plant and or operative’s access / egress to / from the task areas shall be via the designated route as detailed within the site induction.

No materials, plant or debris will be left outside the work site. Consideration of the requirements laid down by WCC, landowners or stakeholders will be incorporated into site arrangements as appropriate and notification will be issued to all adjacent landowners before works commence.


3.4.1 Working Adjacent to Public Areas and in the Vicinity of Bridge Structures

Separation of all non-essential personnel and the public from all heavy plant will be strictly enforced at all times. All personnel will adhere to provided walk routes (see Appendix F) and never take a short cut across parts of the site especially areas in which heavy plant and vehicles are moving. In addition to the routes shown in Appendix F, localised walk routes will be provided at the locations of the East and West substructures for the new bridge.

No unauthorised personnel or members of the public will be permitted within the working area where heavy plant is being used. All fencing material used on the project whether for site plant storage areas will be of a type designed to prevent personnel, vehicles, plant and equipment from straying outside of the fenced area.

Heavy plant and vehicles will be required to be fitted with a serviceable orange flashing beacon and activated at all times when in use on site. Operatives can only operate / drive plant and vehicles that they are trained / certificated and approved to use.

Excavators / Lorries must not reverse unless they have clear all round vision, are under the control of a Traffic Marshall / Banksman or a risk assessment has been undertaken. Keys are to be removed from all plant and vehicles when not in use or left unattended. Operators are responsible for undertaking pre-start checks and servicing in order to maintain the plant / vehicle in a satisfactory working order and free from unsafe conditions.

Works will be planned to minimise the use of plant and machinery and only plant and machinery that is commensurate in terms of power and size to the required task. A zero policy of idling machinery will be in effect at all times. Plant and machinery will be inspected regularly with records of inspections being maintained and kept on site, as mentioned in the first paragraph of this section.

The works will be planned to minimise plant, vehicles and equipment being used near bridge structures. Where possible all plant and machinery will be positioned away from public areas and bridge structures. To reduce the impact of noise in residential areas, please refer to section 3.8.1.

3.5 Underground and Overhead Services

Prior to commencement of work on site, we shall contact all the service providers and statutory undertakers that have indicated presence of plant and equipment in the area affected to validate their responses.

As part of our communication with regulatory bodies, we shall ensure that site service plans are up to date for use when permits are required for excavation / penetration of the ground and that our method statements satisfy statutory requirements when working in proximity of services.

Our Project Manager will be responsible for ensuring that all services and utilities on site are established, marked, agreed and recorded prior to the commence of construction works.

We will liaise and work collaboratively with the regulatory bodies to deliver services to programme and without disruption. The co-ordination of all operations being


undertaken by regulatory bodies (or approved sub-contractors working on their behalf), will be managed by the Colas SIAC Project Manager and identification of work by Colas-SIAC that must be in place before services can be installed will be linked on the contract programme.

Our project management team are responsible for day-to-day coordination with regulatory bodies to ensure smooth interface with Colas-SIAC operations. Ongoing liaison will be maintained so that any changes in circumstances that may affect the programme are anticipated and managed. Where it is considered suitable, coordination meetings will be held to discuss issues such as access requirements and progress.

All contractors that will be working on the project will receive the same safety induction as our direct employees and sub-contractors. The induction will communicate health and safety issues, together with site rules that must be adhered to. Storage facilities will be made available for any materials or equipment delivered to the Site used by any statutory undertaker for any diversionary works. Welfare facilities shall also be made available to statutory undertaker personnel.

HSG47 guidance and National Joint Utilities Group (NJUG) requirements will inform our approach to dealing with services. If a type of service is known, ascertain if it can be isolated or removed prior to works starting. CAT scanning or other suitable arrangement must be used first to identify the location of the services before any excavation works are allowed.

The position of underground apparatus must be verified by hand dug trial holes and recorded with the details being supplied to the WCC Project Manager.

Any services that are found to be within the construction or below the required minimum depth (NJUG) will be protected as per WCC Standard Details. Concrete protection slabs are required to the Cadent gas pipelines. RAMS must be submitted and approved by WCC before deployment.

Any works carried out within the vicinity of BPA pipelines will be under the observation of a BPA representative. The BPA representative will supply the necessary specs and induct Colas SIAC to be able to measure the vibrations that will not exceed a peak particle velocity of 25mm per second on BPA pipelines.

Our Project Manager will co-ordinate with statutory undertakers for the phasing of all necessary disconnections and diversion of any private services that may be affected by the works. No apparatus shall be removed without the prior consent of the relevant authority.

Hand excavation must use insulated tools in line with BS8020. Adequate protection must be used for services to prevent damage such as cable markers. All excavations must be protected by a suitable barrier system to prevent access into the excavation. Shoring must be used to prevent collapse. Excavations will be inspected prior to each shift or following adverse weather conditions.

HSE GS6 guidance will advise our approach to safe working with overhead services. The location of overhead services will be communicated as part of the daily briefing - banksman will be used when working beneath overhead cables and goalposts must be in place to warn drivers of the maximum height.


Our Project Manager will be responsible for ensuring that new services do not interfere with new drainage, gas and water where adjustments are difficult to achieve. Names, addresses and contact details of statutory undertakers with interests near the site are presented in Appendix G.

3.6 Ground Conditions

We will work in partnership with WCC to identify, monitor and minimise hazardous ground conditions (in full compliance with CDM 2015 and all applicable HSE legislation) upon project award. Our OHSAS18001 accredited Occupational Health and Safety Management system will provide a framework for identifying and minimising hazards throughout the design and construction stages.

Upon contract award, we will commence the hazard identification and management process by commissioning rigorous pre-start surveys to validate, and refine the following Pre-Construction Information:

An investigation around the area of Finham Brook and the existing Westley Bridge only by Ian Farmer Associates in March 2017;

An investigation by WSP looking at the rest of site early 2018.

We will carry out:

A desktop study, site investigation and remediation strategy will be produced and agreed before works commence on site to minimise the risk of encountering unexpected contaminated land. The desk top study will document all the previous and existing land uses of the site and adjacent land in accordance with national guidance set out in Contaminated Land Research Report Nos. 2 and 3 and BS10175:2001, unless otherwise agreed in writing with WCC;

Regular monitoring, such as inductions, PUWER checks, RAMS, daily briefings, SHEQ internal audits on a monthly basis, spillage kits provision to ensure that methods to prevent contamination of land are utilised and effective.

We recognise these works are needed to address relevant planning conditions relating to site remediation. We will disseminate this information amongst the project team and our supply chain. Toolbox talks will be undertaken with the workforce so they are aware of the potential contaminated ground and be fully aware of what that could look like.

If any contamination is found and in the event of affecting the current design, Colas SIAC will provide as much info as possible to the Designer and then wait for instructions to carry out any remediation works.

3.7 Existing Structures

3.7.1 Existing A46 Bridge

The structure of A46 bridge (Up to deck level and including parapets and bearing shelfs/expansion joints / wingwalls) are owned and maintained by Highways England. In the contract documentation, the Folder B-2 contains details of the existing bridge


including record drawings, inspection reports, assessment reports and surveys including asbestos surveys.

Surfacing contained on the bridge and existing street lighting infrastructure are the responsibility of WCC. The record drawings is presented in Appendix H.

3.7.2 Westley Bridge

As built record drawings, surveys, inspection reports and piling risk assessment for the Westley Bridge are contained in the contract documentation, Folder B-3. The existing structure is wholly owned and maintained by WCC. The record drawings is presented in Appendix H.

Colas SIAC temporary works design procedures will be used to ensure stability of existing structures during the course of the works. The Temporary Works Schedule details all requirements including risk categories for proposed designs.

3.8 Environmental Restrictions

3.8.1 Noise and Vibration Management

The noise and vibration mitigation measures mentioned in the CEMP will be undertaken to minimise the risk to the local environment and reduce the noise from work activities to a minimum in compliance with the general recommendations in BS 5228: 2009 ‘Noise Control on Construction and Open Sites’. No deviation from those noise mitigation measures will be permitted without the prior approval of WCC in consultation with the Head of Environmental Health and the County Planning Authority Officer.

All operational personnel will be briefed on the details of Planning Conditions 3 and 4 and the requirements to meet them as part of their site induction.

Colas SIAC will provide to their own employees the require PPE to make sure that everyone is protected against high levels of noise.

Colas SIAC Subcontractors will be required to produce a noise assessment stating what kind of PPE their own workforce will be using to protect themselves against high levels of noise.

In compliance with Condition 3, all work will take place during normal working hours unless prior agreement has been reached with WCC. Work which is likely to result in noise levels above 34dBA where background noise levels are no more than 24dBA (or 10dBA above the background noise level if this is more than 24dBA) shall only be undertaken during the following hours:

Monday - Friday 07:00 – 19:00

Saturday 07:30 – 13:00.

No construction operations shall take place on Sundays or Public Holiday unless otherwise authorised in writing by WCC.

Noise levels shall be monitored in accordance with the methodology detailed in BS

5228-1: 2009+A1:2014 “Code of Practice for Noise and Vibration Control on

Construction and Open Sites – Part: Noise”. Colas SIAC will consider the background


noise levels measured at the receptors installed by Atkins during different periods

(daytime, evening/weekends or night-time) and allocate into a threshold category

represented in the table below.

Table 1 - Threshold of potential significant construction impacts at dwellings

If any construction noise levels created by Colas SIAC and Subcontractors machinery

exceed the appropriate threshold value, the following measures will be undertaken:

Barriers, acoustic screening and enclosures will be installed;

Leaflets or letters shall be issued to those likely to be affected by the works. These will explain such items as construction start dates and durations, including any activities, which may increase the ambient noise levels or be carried out at unsociable hours.

3.8.2 Dust

Dust will be monitored and recorded as required in the contract and the results reported to the Project Manager. The burning of waste, wood or any other products is strictly forbidden anywhere on site. Dust and mud control methods will include:

A site speed limit will be put in place and enforced for all vehicular movements, both to minimise dust creation and prevent harm to the environment;

Only use technologically-advanced plant and machinery which minimise dust emissions through the use of on-board water sprinkler devices and vacuum units;

All dust-producing activities are to be dampened down, preferably at source by utilising sweepers;


Implement a “Clean as you go” policy which incorporates a weekly and robust inspection regime to suit site conditions;

Silt fencing and earthworks management to prevent surface water runoff;

Implement the requirements stated in the Technical Note for Salmonid Rivers;

Dust suppression equipment to be fitted to plant and machinery where practicable;

Wheel wash stations in operation at site entrance and exit points to prevent mud transferring to roads;

Completed earthworks are to be vegetated as soon as practicable;

The site is to be regularly inspected and site boundaries checked for dust deposits and removed as necessary. In addition local roads will be checked and cleaned when necessary by a road sweeper when the road conditions require one;

During particularly dry periods the site will be damped down by tractor and bowser, especially prior to vehicle movements.

3.8.3 Fumes and other pollutants

The use of modern plant and machinery will minimise fumes and dust emissions through the use of on-board water sprinkler devices and vacuum units.

A site speed limit will minimise emissions of fumes. The Site Manager or his deputy shall ensure that all plant and equipment is well maintained and regularly inspected to ensure that exhaust fumes and particulate matter is kept to a minimum. Inspections on a daily basis are require for plant and on a weekly basis ones are require for equipment.

The use of local supply chain partners will minimise the travel distance for deliveries and the use of fossil fuels.

All works will be carried out in line with Colas’ Emissions to Air Policy (see Appendix I for details).

3.8.4 Ecology and Wildlife

For this section please refer to the Condition 9, E-CEMP.

3.8.5 Finham Brook

Construction works will take place near Finham Brook. The EA permit EPR/QB3154MD provided by WCC outlines the requirements and previously approved method of working immediately adjacent to Finham Brook.

WCC and the Environment Agency have identified the following risks to the river posed by construction works:

Construction works lead to the spread of Himalayan Balsam in the locality;

Damage to the river ecology;

Flood risks as a result of construction operations.


The Salmonid Rivers Technical Note requires some conditions that will be taken into account during the construction works at Finham Brook’s vicinity:

Between the 1st of October and the 15th of June: no works are to take place between within 1m from the Finham Brook;

During the remaining period, works at the Finham Brook vicinity should be performed under some conditions. Please refer to the Salmonid Rivers Technical Note for these conditions.

3.8.6 Himalayan Balsam

The presence of Himalayan Balsam has been confirmed around Westley Bridge.

Prior to works commencing on site, WCC will undertake a programme of treatment work to limit and reduce the presence and impact of the invasive plant and mitigate the environmental impact. The methods deployed will include the use of herbicides, strimming and removal of surrounding plants to prevent spreading.

As soon as works commence on site, Colas-SIAC will continue these treatment works in accordance with the Environment Agency Approved Code of Practice.

For works on the New Westley Bridge over Finham Brook, Colas-SIAC will carry out a visual inspection prior to the construction stage to determine the geographical area of Himalayan Balsam that is likely to be affected by bridge construction works.

A method statement for controlling works around the Himalayan Balsam will be produced prior to the works starting. The method statement shall outline the following required operational practice:

Operatives will work on the assumption that the top 500mm of soil in areas where Himalayan Balsam is present is contaminated with Himalayan Balsam seeds.

3.8.7 Flood Risk

The site of the Westley Bridge Works has been previously identified as an area of concern for flood risks by the Environment Agency. The Westley Bridge is located over a salmonid river, Finham Brook, which will cause restrictions in certain work operations during the salmonid and coarse spawning seasons.

The specific risk concerns the construction operations creating a temporary risk of the flood plain being unable to cope with floodwaters. We will mitigate this risk through the creation of a flood compensation area to the west of Westley Bridge prior to the commencement of construction works in the flood plain area.

There’s the possibility of install silt fencing to ensure that sediment is not washed into Finham Brook. This will be carried out if the appointed WCC Ecologist approves it.

Works to Westley Bridge will be carried out in accordance to the construction methodology prepared by WCC and approved by the Environment Agency and under the conditions required in the Salmonid Rivers Technical Note.

Colas SIAC will register the Site with the Environment Agency for flood risk warnings and sufficient mitigation will be put in place in liaison with the Environmental Agency. Liaison with the Environment Agency will be undertaken prior to works to ensure any


restrictions are taken into account. A response plan and emergency preparedness plan will be briefed and tested on all site staff with regular reviews also undertaken.

In the event of an enforced shutdown such as a flood event all workers will leave the construction site and remove all plant, equipment and other hazardous materials from the construction areas and store them in the secure locations.

3.8.8 Wet Woodland Area

Approximately 64% of the wet woodland has been removed in a previous contract. The remaining area is outside of the site boundary.

3.8.9 Trees to be Retained

There are several critical mature trees near the site which will be retained. The following protection measures will be undertaken:

A detailed proposal for tree protection measures will be submitted to WCC during the pre-construction period. This will include a method statement on the installation and erection of protective fencing. Works will not commence on site until the planning condition is discharged and the method statement has received written approval from WCC.

Protective fencing which meets British Standard BS5837:2012, Trees in relation to Design, Demolition and Construction will be erected around all designated trees and hedges. “Tree Protection Area Keep Out" signs will also be fixed to the fencing and spaced at intervals of no more than 40m.

No materials or equipment will be stored within the fenced areas.

No excavation works or ground levelling will be undertaken in near the protected trees without planning condition discharged and written authorisation from WCC.

The protection measures will remain in place throughout the duration of works.

3.9 Significant Design and Construction Hazards

3.9.1 Design Information

Design information for H&S was provided in the contract documentation. Detailed information was provided in the Works Information, Site Information and specifically the Pre-Construction Information (QF200). Five design risk assessments were also provided by WCC in the contract documentation for specific elements of the works. These will be referred to when planning the works and when developing tasks specific safe system of work.

In the Construction phase of the works, Colas/SIAC will work closely with WCC, Highways England and the Principal Designer to mitigate construction risks. Information from any issues or incidents on site will be passed to the designer for review and possible amendment of the design.

3.10 Emergency Procedures


3.10.1 First Aid

First aid facilities appropriate to project works including independent site working areas will be kept on site for preserving life and minimising the consequences of injury and illness until help from a medical professional can be obtained.

The minimum provision will be suitably stocked first aid boxes at the site office, welfare compound and workstations strategically locate around the site. First Aiders must be provided to ensure all shifts are covered with a minimum of one First Aider per 50 employees.

All site vehicles will carry a first aid box. Sufficient, suitably qualified persons will be appointed to take charge of first aid arrangements and to cover for absences. Notices indicating the location of first aid equipment facilities and personnel will be displayed at prominent locations on site. All injuries, however minor, will be entered in the site Accident Book and investigated in accordance with our incident reporting process MA/1.

First aid is provided by:

Name Number Where Located

Susana Sa 07342 073348 Site Office

Zeshan Hussain 07849 379527 Site Office

Jake Swinburn 07502 790335 Site Office

First aid kit is located: Site Office

Nearest hospital is located:

Warwick Hospital

Lakin Road

Warwick

CV34 5BW

3.10.2 Fire

The following procedure is to be overseen by a trained Fire Marshall (notified to all during Site Induction).

If a fire is discovered on site, please follow this procedure:

Step 1 DO NOT PUT YOURSELF OR ANY OTHER PERSON AT RISK;

Raise the alarm and contact the Fire Brigade;


Send somebody to meet the fire services – after they have been accounted for;

If the fire is small, and you consider yourself able to attempt to extinguish it without risk to yourself;

Use an extinguisher – the locations of extinguishers on site are shown on the fire plan;

Exclude air, by closing doors, windows, hatches etc. if safe to do so;

Cut off fuel supply (For example switch off electricity, shut off gas-oil or bitumen supply as appropriate) if safe to do so;

Extinguishers on site are:

o Dry powder – suitable for use on any fire;

o CO2 – suitable for use on electrical fires;

o Foam – suitable for use on oil fires.

The Site Safety Officer is responsible for ensuring that all Fire extinguishers are inspected by a competent technician (preferably annual contract), and refilled/replaced as necessary at least once a year;

Vacate any building in which there is a fire. Do not waste time retrieving goods or belongings. Use the radio / mobile phone to inform colleagues of the fire;

Inform the senior person present on site and the HCC Project Manager that there is a fire;

All personnel are to assemble by the dedicated assembly point for site.

IF IN DOUBT DO NOT EXPOSE YOURSELF TO ANY UNNECESSARY RISK. VEHICLES AND EQUIPMENT CAN BE REPLACED.

Step 2 Call the Fire service by telephoning 999/112.

Step 3 Leave the site by the nearest exit.

Step 4 Report to the assembly points located at the entrance (existing gateways) of the 2

temporary compounds presented in Figure 1.

This procedure will be displayed via Fire Action Notices where site cabins are present.

4 Overlap with Client’s Undertaking

4.1 High Speed 2

Works on the High Speed 2 (HS2) railway are being carried out near the operational area of the works, approximately 800m south of the bottom of the southern existing slip roads. Works on the two projects will be carried out concurrently.

This will require extensive collaboration with HS2 particularly about TM, the HS2 Stoneleigh junction haulage route and the location of HS2 compound. Our TSCO and Project Manager will liaise closely with HE, their HS2 counterparts and HS2 TM by attending/lead on coordination meetings to ensure that our delivery programmes will be coordinated to ease congestion.

4.2 Rugby Farmers’ Market


Construction of Rugby’s Farmer’s Market (RFM) will be carried out on Stoneleigh Road concurrent with the A46 Stoneleigh Junction Improvement Scheme Construction Works. Access to the RFM construction site must be maintained at all times and our TSCO and Project Manager will liaise with Stoneleigh Business Park (who are promoting the RFM) and Laing O’Rourke Murphy Joint Venture (enabling works contractor on behalf of HS2) to ensure that both projects are able to operate with minimal disruption.

5 Health and Safety File

5.1 Layout and Format

We will provide a list of materials, suppliers and as built drawings along with survey information of any services that have been encountered during the delivery of the construction phase.

The Health and Safety File will be kept in hard copy and electronic PDF formats. The contents will be based on the client’s Pre-construction Information “Content of the Health and Safety File” and will be agreed with WCC & HE and laid out in accordance with the Construction Design and Management Regulations 2015.

Any changes to the Health and Safety File, such as CEs or design changes will be recorded on the As Built drawings and added to the Health and Safety File.

Two Health and Safety file will be produced, one relevant to the SR and the other one relevant to the LRN.

5.2 Arrangements

The Principal Designer has overall responsibility for the Healthy Safety File. The Colas SIAC SHEQ Advisor will be responsible for the collation and collection of information for the Health and Safety File.

5.3 Storage of information

Developing the Health and Safety File will be a continuous process throughout the project. As elements and / or trades complete their works their contribution to the Health and Safety File will be requested. WCC will be kept updated by our site management of all revisions to the CPP. Any information necessary for the compilation of the Health and Safety File will be included such as built drawings, operating and maintenance (O&M) manuals and plans compiled during the construction process. Regular liaison with WCC will ensure that any relevant information is passed on in a timely manner.

5.4 Handover

The Colas SIAC Project Manager will be responsible for assembling all Operations and Maintenance (O&M) manuals (Including a Maintenance Repair Strategy statement) for client handover. Separate documentation will be provided for the SRN and LRN. The content of the handover documents will be as per Appendix 1/24.

All documentation will be submitted electronically in PDF and / or word format. Any reporting documentation will be presented in a single PDF format with Coals SIAC JV


being bound to all information contained within unless otherwise specified by the overseeing organisation.

Our online SharePoint system will be made available to the WCC to enable transparent sharing of information.


6 Appendices

Appendix A – Health and Safety Policy


Appendix B – Site Rules



Appendix C - Stoneleigh Area Works


Appendix D – HS2 Layout Plans


Appendix E – Haulage Routes


Appendix F – Site Compounds Setup

Notes:

1) Please refer to the next 4 pages for more detail of the both compounds and both haulage routes;

2) The drafts presented can be updated. This depends on the Colas SIAC and subcontractors needs to perform the works

properly and safely. WCC will be notified of any changes;

3) Site lighting is required for the completion of works during night time. Any proposals of site lighting will be submitted to WCC

as required.

Main Compound

Secondary Compound

1st Haulage Route

2nd Haulage Route


Main Compound:


Secondary Compound:


1st Haulage Route:


2nd Haulage Route:


Appendix G – Statutory Undertakers

The names, addresses and telephone numbers of the SU’s serving in the locality are listed below:

Company Address Contact and other Details

BT Openreach Openreach Coventry TEC Midland Road Coventry CV6 5SL

Christopher Brodie [email protected] Tel: 0121 498 2317 Mob: 07743 843 254 C3 Ref No: BLK344 / 257437 / 17 / CPB C4 Ref No: BLK344 / 257437 / 17 / CPB

British Pipeline Agency Ltd (BPA) Pipelines

BPA Head Office 5-7 Alexandra Road Hemel Hempstead Hertfordshire HP2 5BS

Adam Canning Tel: 01442 218 846 Mob: 07860 260 542 C3 Ref: 2016 / 0509 C4 Ref: AB173527

Cadent Gas Ltd (National Grid)

GDSP West Midlands, Stafford Road, Wolverhampton, WV10 6HZ

Sarrah Diaby [email protected]

Mob: 07856002841 C3 Ref: WM_TW_Z2_3FWP_HS2_034775-2 C4 Ref: WM_TW_Z2_3FWP_04691

Severn Trent Water

Mains

Scott Minchin Contact Technician Longbridge, Gate 2 Strafford Road, Warwick CV34 6QW

Scott Minchin Mob: 07766 738 970 [email protected] For C4 – Stephen Bramley Tel: 07889 632727 [email protected] C3 Ref: 8261296

C4 Ref: 8280536

Severn Trent Water Sewer

Leicester Water Centre Leicester LE7 7GU

Andy Biggins Tel: 02477 716 843 C3 Ref: 20170324 / 53870 C4 Ref: 20170324 / 53870 Not believed to be affected.

Virgin Media Diamond Plaza Daleside Road Nottingham NG2 3GG

Steve Rourke Tel: 03 333 434 784 Mob: 07973 246 796 [email protected] C3 Ref: VM.CIP.291856 Not believed to be affected.

Vodafone Julie Flanagan 99 Berkeley Street, Glasgow G3 7HR

C3 Ref: NRSWA / 3.03 / 004118 C4 Ref: NRSWA/004118 – RC O.40004633 For C4 – Julie Flanagan, [email protected] Tel: 07803 260 359

Western Power Distribution

(Electric & DNO)

Western Power Distribution Hammonds Way, Hinckley, Leicestershire, LE10 3EQ

Sally Andreasen Tel: 01455 232 224 [email protected] C3 Ref: 2743487 C4 Ref: 3299017


Appendix H – Existing A46 Bridge and Existing Westley Bridge Design Drawings

Existing A46 Bridge:


Existing Westley Bridge:


Appendix I – EM01 – Emissions to Air



Appendix J – Coronavirus (COVID-19) Risk Management



Documents

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