charismaconstructionmanagementen-120806024114-phpapp01

7/22/2019 charismaconstructionmanagementen-120806024114-phpapp01

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Simple | Intuitive | Flexible | Complete

Construction Management


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MainvalueOrganizes, simplifiesand automatescomplex

processes and workflows;

Cross departmental automation and

organizational processes that covermultiple

departments;

Dramatically decrease operational costsand

improves employees' effiency;

Increases the company's agility and

competitiveness;

360 view over the performance indicators;

Increases customer loyality;

Collaborative working environment, focused on

satisfying business partners needs;

Updates and develops customers' business needs.

value

Provides key reports and analysis for executives to

run business;

Reports with the ability to go from high level to

low level detail;

Comprehensive insight from all departments and

systems;

Provides executive dashboards, on-spot quick

facts and real-time notifications.

value

Clean and friendly user interface;

Commonly performed tasks can be automated;

Can provide data from other applications and

sources;

Can access various reports from the same

interface;

Provides technical support directly from the

application interface;

Provides development methods and tools for

business flows and entities directly from the

application.

value

In 2012, Charisma ERP was designated as one of

the 5 strongest European B2B solutions in the

"Enterprise Vertical Market Solution" segment.

Management

Employees

Market


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Modules

Charisma

Construction Management

The Central Eastern European construction

industry has recorded over the last several years

the highest dynamic growth in the European

Union, yet it is currently dealing with difficulty in

forecasting consumer behavior, because of the

local and international economic situation. The

impact upon costs, proper planning of budgets

and contracts in progress can be felt in the need

for a new way of addressing business partners,

customers or suppliers. Coordinating all the

activities requires a complex information system

that can also enable the integration with advanced

project management solutions - an essential

element in the construction field, where a

developer plans and manages hundreds of

projects at the same time.

Charisma Construction Management has made its

mark quickly in the construction field, since the

Enterprise Resource Management solution is the

only integrated information system that natively

includes an essential element for Engineering &

Construction sector - Primavera Project

Management. This is the reason why 5 of the top 7

multinational construction companies in Romania

use Charisma Construction Management to

manage their entire activity. In addition to the ERP

solution, Charisma suite offers a complete set of

powerful, robust software applications, which

were tested and acknowledged by the greatest

developers and engineers.

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Customer Relationship Management

Financial Risk Assessment

Sales

Marketing & Promotion

Partner Self Service

eExpense Request Approval

eProcurement

Supplier Contract Management

Purchases

Project Management

Portfolio Management

Workflow

Document ManagementInventory management

Stock Replenishment

Warehouse Management

Assets Management

Fleet Management

Maintenance & Service

Project Risk Analysis

Project Controlling

Budget Management

CashFlowAccounting

Treasury

Analyzer (BI)

Alerter

Intranet

Insurance

Refinancing

Collection

Legal

HR & PayrollHCM Portal

Time-Sheet


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Main

benefitsEnd-to-end Solution for Engineering & Construction Sector

Natively Integrated Solution and Unique Provider

Advanced Planning, Multi-Project Environment and Cost Control

Effective company management

Charisma Construction Management provides an integrated, modular and

scalable solution, which supports the construction industry across multiply

phases, from business development, project and contract management,

replenishment and maintenance of materials and construction, up to lease

or services management, accounting and payroll.

Charisma Construction Management, through Primavera expertise, helps

companies make better portfolio management decisions, evaluate risks and

benefits associated with projects, and determine whether there are

sufficient resources suited to accomplish the work. These best-in-class

solutions provide the project execution and control capabilities needed tosuccessfully deliver projects on time, meeting budget, and quality and design

constraints.

Charisma Construction Management perfectly integrates Charisma ERP,

Primavera, Portfolio Management, Document Management and an

information sharing platform, which ultimately provides an end-to-end

construction solution provided by a unique vendor - TotalSoft. TotalSofts

expertise brings the advantage of a complete software system, fully tested

and functional attested by key references in the field, reducing at the sametime the implementation time and costs.

Thanks to the access at a unique data base, the companies benefit from the

reduction and control of costs related to contract management, the increase

of the contracts and operations compliant with the company's policies, as

well as the reduction of risks and improvement of financial management.

Charisma Construction Management eliminates obsolete practices and

provides modern methods to allocate resources, eliminates redundant work,

improves coordination and collaboration with all stakeholders, avoiding and

protecting against claims in the same time.

It provides a unique solution for managing projects of any size, adapts to

various levels of complexity within a project, and intelligently adjusts to meet

the needs of various roles, functions or skill levels within the organization

and project teams.

With the help of Charisma Construction Management, the company will

radically improve its efficiency. Monitoring the employees' activity, assessing

the efficiency of investments and money use, adopting and developing

internal, client-oriented processes and practices and understanding

customer' needs the solution will help companies to become a modern,

agile and customer-oriented organization.

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Predictable ROI and Improved Risk Management

Improves the Financial Management

Efficient Resource Management

Companies often experience unexpected events that derail schedules and

inflate budgets. Using Risk Management and Project Planning strategies,

companies will avoid delays, improve ROI and predict more accurately the

real long-term cost of their initiatives. Learned lessons can be stored across

time and the solution can help companies define and further use a series of

internal policies and rules ("do not sign contracts where penalties exceed a

certain threshold").

Charisma solution improves capital investment portfolios by delivering

proven capital project planning, management and control solutions that

increase CAPEX value, minimize risk and reduce costs. Through balancinglong and short-term planning and aligning plans to their execution, portfolio

selection process will be improved and unprofitable projects will be reduced.

Thanks to identifying/limiting/stopping each acquisition within a project, to

enhancing the validation process and to preventing the company exceeding

budget, Charisma Construction Management decreases the company's

overall financial risks.

The product improves the financial management due to the decision-making

support provided to the management team and an extremely efficientcontrol over financial entities such as advance payments, invoices, payments,

guarantees, trust letters, penalties, as well as support in analyzing and

planning the investments (financing scenarios, budget/business plan, cash

flow, balance sheet).

By increasing the use of labor, equipment, material and subcontractors,

thanks to appropriate allocation of workforce resources, Charisma

Construction Management covers the resource management and gives the

right priority to critical project phases or tasks.


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Main

functionalitiesQuotation Management

Business development

Project Management

In a volatile and demanding business environment, constructors must be

prepared for any situation and opportunity. It is essential, for any business,

to manage the quotation process looking for the right balance between the

offer and request.

Through versioning/offering scenarios, permanent access to offer history,

price management and customizable calculation, comparison with different

market indicators and automatically reference computing, Charisma

Construction Management supports rapidly and accurately customers

selection process.

All the business processes that involve requests for tender submitted bycustomers, specifications on tender documents and their approval, requests

for supplier tender, internal estimations, last but not least, the contracts with

suppliers and subcontractors, are efficiently managed by Charisma.

Charisma Construction Management accurately manages the internal

estimations about actual costs of the contracts. Through different scenarios,

the investor / constructor has the right tool for analyzing and choosing the

most suitable way for achieving the established objectives.

When looking at a prospective new project, Charisma ConstructionManagement answers the question regarding the optimum budget structure

through detailed customer quotation needed resources, quantities, and

types of materials etc, possibility to link it to the project, usage of internal

regulations or imported manufacturers regulations.

Project managers are able to estimate project costs in an idea stage, can

estimate the revenues, can track different financial scenarios and analysis

(Cash Flow, IRR with/without exit, for SPVs etc) or achievement stages, and

create multiples business plan versions or corrections.

Charisma Construction Management is the most powerful, robust and easy-

to-use solution for globally prioritizing, planning, managing, and executing

construction projects, programs and portfolios.

Through Primavera, together with Portfolio Management and core

functionalities, Charisma Construction Management provides a single

solution integrated into a project portfolio management (PPM) package,

which comprises role-specific functionality to satisfy each team members

needs, responsibilities and skills, tracks the projects at contract and task

level, schedules and designs workflows for project tasks, allows the

possibility to assign own or rented resources to tasks and to collect

consumptions of materials, tools and labor.

Thanks to an integrated view of all active projects and activities, meaning

resources, dates, costs, revenues, phases etc., investors and constructors can

make strategic planning and schedule decisions for their portfolio.

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Contract Management

Workforce Management

Through Portfolio Management application, the companies benefit from a

complete product, dedicated to companies of any size and especially

designed for managing works/projects/contracts, with contractors and

subcontractors, or customer contracts. It perfectly manages all the entities

and activities within the company, from tendering, negotiation, signing,

tracking, execution, changing to completion. Being perfectly integrated with

the other applications within Charisma Construction Management solution,

the Portfolio Management application brings the advantage of eliminating

the risks, increasing profitability and efficiency of the contracting process of

customers, suppliers or business partners.Charisma system provides thorough support in creating, storing and querying

contracts, projects or pieces of work deployed by the company, as well as the

management of documents and resources used. It fully and efficiently tracks

contract stages and details, manages involved parties, issues bills at contract

level based on work sheets, tracks revenues and expenditures by cost

centers, improves operational effort through configurable approval and

signing workflow. It manages perfectly all the entities and activities within

the company, from tendering, negotiation, signing, tracking, execution,

changing, up to completion.

Thus, the subcontractor management becomes an easy task by using acorrect solution, dedicated to this type of activity. It covers the entire

subcontracting process, from determining, collecting and comparing the

offers, up to configuring the approval flow and negotiation support, including

work sheets management (acceptance phase, tasks, resources and rent

costs, timesheets).

The Company crew communicates their status, percent complete or issues by

tasks through timesheets. In any moment, the project manager has a

cumulative situation per project of worked hours or future planed activities.

Planning at the project or any WBS level, tracking the resources progress and

accessing the allocation, availability or skills and capacity data in a

consolidated view are only a few tools for optimizing the use and assigning of

the resources.

Dedicated to human resource management, personnel cost management

and human capital development investments, the HCM solution provides

employees management and organization chart, the parameterization and

implementation of payroll calculation, salary types, benefits, sick leaves,

holidays, withholdings, as well as generation of payroll budgets, performance

assessments, competence tracking and development and many more.


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Project Controlling & Risk Analysis

Sales & Collection Management

When deviations from the project schedule occur, remedial actions must be

determined allowing the project to be finished on time and within budget, if

at all possible. This will often require replanting the order of the remaining

project activities.

Calculations associated with building projects involve monitoring the time

and money disbursement in accordance with the projects working plan, as

well as the resulting product quality or performance.

In an integrated environment, the company will control large-scale programs

and individual projects in dynamic conditions. With a better visibility across

resources, projects, assets, subcontractors, operational transactions,Charisma Construction Management provides a tighter control of budgets

and procurement process, cash flow increases and, last but not least,

supports decision making through consistent and integrated information.

Primavera Risk Analysis solution is a full lifecycle risk analytics solution

integrating cost and schedule risk management. The Risk Analysis provides a

comprehensive means of determining confidence levels for project success

together with quick and easy techniques for determining contingency and

risk response plans. The solution will provide an objective view of required

contingency to account for cost and schedule uncertainty as well as analyzing

the cost effectiveness of risk response plans. It successfully identifiescommon scheduling pitfalls that may result in misleading schedules or risk

analysis results, integrates pre-developed risk registers and defines new risk

registers, addresses full lifecycle risk management through advanced Monte

Carlo-based cost and schedule analytics and reports confidence levels with

regards to finish dates, costs, float, internal rate of return and net present

value.

Through their expertise, TotalSoft consultants can help the company listen

better to customer needs, understand these and proactively respond to

them by developing and enhancing processes and practices among all the

employees who interact with the customers. By increasing the agility in a

more and more competitive market, companies can respond easier to their

customers, encompassing the services with a professional attitude and by

empowering its employees with a modern, robust and innovative customer

relationship business tool.

In case of increasing the number of late payments or renegotiation of

payment terms, Charisma Construction Management brings the advantage of

a dedicated and integrated solution for managing the collection of debts

from different customers, legal files resolution processes and repossession,

as well as any remarketing activity - reselling, renting, refinancing.

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Procurement Management

Materials and Asset Management

Through an intelligence procurement solution, Charisma Construction

Management decreases the financial risk by controlling the expense budgets

and by tracking approval workflows for expenses according to the

established budgets. The solution monitors the acquisition processes (RFP,

RFQ, offer bids), increases the efficiency of the offering and ordering process

and improves the capitalization capabilities of the companys opportunities.

Moreover, the solution provides the management of the providers invoice

approval, as well as the history of the contractual relationships with business

partners.

The entire project life cycle, from initialization, when the request meets thetender, and up to implementation, is integrated under the Charisma

Construction Management umbrella. Problems related to the companys

expenses and their approval process, such as unknown budget statuses or

standardization or approval flow based on insufficient information, disappear

thanks to the solutions abilities. Thus, project managers are able to make

real-time decisions evaluating potential partners and their quotation,

multiple sources alternatives, up-to-date information related to item

requested, requisitions, purchase orders or subcontracts, invoice

management and delivery process.

Managing engineering and construction projects to completion on time and

within budget constraints can have a tremendous impact on asset utilization

and reliability throughout the lifecycle of the asset, and help to sustain

profitability even through the most troubled economy

While there is a prevalent feeling in the marketplace that the economic

recovery is underway the majority of companies are still impacted by the

effects of the downturn. The top pressure driving the companies to optimize

asset management projects is the need to reduce operational expenditures

(OPEX) and constrain capital expenditures (CAPEX). Charisma Construction

Management assists in project planning, costing, scheduling and portfolio

management and reporting, assisting in prioritizing, selecting and managing

a portfolio of projects regardless the company size or business complexity.

For maximizing the utilization, profitability and return of investment of the

entire portfolio tools and equipment, the company has the right instruments

for managing and controlling the requirement process and localization

planning, calculating the rental cost and transporting fees for all the

equipment and tools. Charisma Construction Management indicates in real-

time the status of each asset used in companys project portfolio, together

with the proper time/phase when it will be ready for a new assignment.

Through insurance, refinancing and depreciation advanced functionalities

and notifications, the company has full control of internal cost and billing

management.


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Operational Management

Value, Visibility, Agility and Accountability

Charisma Construction Management provides companys resource

management by automating accounting processes and tracking multiple

systems, depreciation of fixed assets on multiple reference systems by

tracking budgets and recording sale and acquisition invoices, together with

parallel management of company sites (central and local).

The transparency and loyalty of all the companys stakeholders customers,

suppliers, distributors and employees are increased, while the operational

load costs are reduced with the help of a web platform providing back-office

information (invoice statements, payments, returns) and with the aid of the

online payment capabilities, e-mail or SMS notifications, or quick printing ofinterest documents.

Document management and quick access to vital information whatever the

content type may be and professional or personal data exchange are allowed

due to a collaborative environment for all parties involved within the

organization, significantly contributing to the development of a healthy and

professional internal culture.

Todays reality is full of conflicting priorities, lack of business alignment, and

enterprise visibility, redundant projects, fragmented management processesdue to no accountability, slow reaction time, squandered resources or cost

escalation. With the help of Charisma Construction Management doing the

right things at the right time and place, is transformed into an accurate and

company-wide transparency - the right people will be located and capitalized

on talent, will supply control through real-time project management and will

mitigate risk due to a full life-cycle and risk analytics on the active projects.

Risk and operational analytics is an easy-to-use dedicated solution to

supporting the decision process, providing relevant information and

statistical comparisons based on specific financial indicators of the company.

The solution maximizes the profit, increases the lifetime of companys

customers, decreases costs per projects and optimizes the use of resources

with the help of a complete set of analysis tools (scorecard, analytic grid,

analytic chart, reports and configurable dashboards).

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Leaders of E&C field useCharisma Construction Management

Find out how we supported the success of the most powerful constructionsand engineering companies in Romania.

BogArt

"The gain is amazing; you can feel it very strong. People now work with

elegance, no more chaotic working. Now we have a solid information

structure. Before, any invoice, even that primary receipt had to be recorded

at least twice. This way, the time spent on processing the information has

been reduced to at least a half. And, in some cases, saving time on operations

is part of each month's agenda.

Alex Crstoiu, IT Manager

Impact

"Charisma was the only solution including an essential element for

constructions the project management module. The other few companies

that we have prospected only included the components for financial-

accounting, incomes-expenditures balance - without modules for planning or

contracts, which are very important for us.

Florin Chiri, Marketing & Sales Manager

Romelectro - ISPE

"An online solution was created in order to allow Romelectro to record and

approve expenditures, providing thus an overview of cost records within an

integrated system. Charisma solution brings the advantage of contract

officers to have access to the map project, so as to know at any time that a

particular contract was signed on the basis of an internal structure - internal

estimate.

Cosmin Mitu, Project Manager, Thermal Power Project Division

OMV Petrom"Petrom started in project management in a way which is compatible with

the entire world procedures, so we started with a new concept, quite new for

Romania, so for this we needed resources in project management and the

right tool, so we contacted TotalSoft which provided us the PRIMAVERA

licenses but also the consultants.

Mir Umair, Project Manager of Well Modernization Wells

Transelectrica

"In order to supervise such a system (which involves many regional stations)

we need an IT system based on large scalecorporate project management

that can integrate all components and supervise all stages.

Clin Stnescu, IT manager


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PolandPoland

RomaniaRomaniaBulgariaBulgaria

GreeceGreece

Czech epCzechRep

HungaryHungary

lbaniaAlbania

ustriaAustria

UnitedKingdomUnitedKingdomGermanyGermany

Russia

Ukraine

Moldova

Serbia

Slovakia

SenegalSenegal

QatarQatarSaudi Arabia

UAE

BelgiumBelgium

FranceFrance

ItalyItaly

SwedenSweden

SpainSpain

Estonia

USUSA

TotalSoft Implementations

Planned Subsidiaries

Active Subsidiaries

TotalSoft Headquarters

TotalSoft Headquarters,Global City Business Park 10 Bucharest- NordStreet

thBuilding O2, 8 Floor,

P: +4021 335 17 09

W: totalsoft.ro, charisma.ro, acollada.com

E: [email protected]

Voluntari, llfov,Romnia

Austria | Greece | Bulgaria | Qatar

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otalSoft2012

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