Certification Presentation SEC Nov2009

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PROFESSIONAL CERTIFICATIONPROFESSIONAL CERTIFICATION

The Other Stuff The Other Stuff

Presented by: Karen Repino, CPS/CAP

Southeast Council Meeting

November 14, 2009



About me About me

Joined IAAP in Apr il 2002Joined IAAP in Apr il 2002

Passed CPS Exam in November 2002Passed CPS Exam in November 2002

Ear ned Associate Degree in BusinessEar ned Associate Degree in BusinessManageme nt in May 2003Manageme nt in May 2003

Passed CAP Exam in May 2006Passed CAP Exam in May 2006

Will Re cer tif y by November 2011Will Re cer tif y by November 2011



About You About You

Wh o h olds a CPS designation?Wh o h olds a CPS designation?

Wh o h olds a CAP or CPS/CAPWh o h olds a CAP or CPS/CAPdesignation?designation?

Wh o sat for the exam on Novembe r 6Who sat for the exam on Novembe r 6--7?7?

Who is int e rest ed in obt aining the CPSWho is int e rest ed in obt aining the CPSand/or CAP designations?and/or CAP designations?



The Whys and Why NotsThe Whys and Why Nots

Why Not:Why Not:

Have nt studied in yearsH

ave nt studied in years Too oldToo old

Too busyToo busy

Will not he lp me in my jobWill not he lp me in my job



The Whys and Why notsThe Whys and Why nots

Why:Why:

Possible caree r advanceme nt Possible caree r advanceme nt

More like ly to be conside red for new positionMore like ly to be conside red for new position Salary Increases/BonusesSalary Increases/Bonuses

Se lf Se lf --satisf actionsatisf action

Be cause you Be cause you cancan t each old dogs, new trickst each old dogs, new tricks

Great e r Respe ct from Employe r /Pee rsGreat e r Respe ct from Employe r /Pee rs

Membe r of Exce lle nce AwardMembe r of Exce lle nce Award



Did you knowDid you know

That you can earn up to 28 college credit s for passing the CPSThat you can earn up to 28 college credit s for passing the CPSand/or CAP exams?and/or CAP exams?

200301: Amer. Council on Ed Eval200301: Amer. Council on Ed Eval

BUS 130 Bus. CommunicationBUS 130 Bus. Communication TT

OFF 100 Keyboarding/Doc ProcessOFF 100 Keyboarding/Doc Process TT

OFF 200 MS Computer ApplicationsOFF 200 MS Computer Applications TT

OFF 202 Microsoft Word IOFF 202 Microsoft Word I TT

OFF 252 Computerized Office ProcOFF 252 Computerized Office Proc TT

Attempt Hours Passed Hours Earned Hours GPA Hours Quality Points GPA Attempt Hours Passed Hours Earned Hours GPA Hours Quality Points GPA Current Term:Current Term:

15.000 credits Transferred15.000 credits Transferred



PREPARING FOR THE EXAMPREPARING FOR THE EXAMHow Much Study Time Is Required?

Alot!

Many individuals who study on their own begin their review by theregistration deadline (i.e. February for the May exam or August forthe December exam).

An excellent course of study is to take the number of days available

to study, divide into it the number of chapters in all three books,and then study a portion each day.



PREPARING FOR THE EXAMPREPARING FOR THE EXAM

How/What to Study?

Many members who passed said that they studied by themselves; often,

because they didn¶t know of anyone else taking the exam.

Take the practice tests at the end of each of the three books BEFOREyou begin reading/studying. After you have completed a book, take thepractice test again ± this will allow you to track the effectiveness of yourstudies.

My biggest piece of advice is to concentrate your review/study on theprimary areas emphasized in the outline of each test in the reviewpacket

http://www.iaap-hq.org/prodev/certification/examrevw.pdf .



The Inside ScoopThe Inside Scoop

The office administration exam covers two main areas:

records management

communications

BUT ±

- only 28% of the questions pertain to records/filingstandards

- whereas 72% of the questions are about

communications.- Numerous questions re: verbal/non-verbal

communication (theories, giving effective

speeches/presentations, etc.)



The Inside ScoopThe Inside Scoop

The management exam:

48% is human resources-related

16% accounting 3 chapters in study guide on cost3 chapters in study guide on cost--accounting,accounting,

yet only 2yet only 2--3 questions actually required a3 questions actually required acalculatorcalculator

Questions about terminology and theories, notQuestions about terminology and theories, notactual numberactual number--crunchingcrunching

Overall emphasis on human resources andOverall emphasis on human resources andmanagementmanagement



Exam Day and afterExam Day and after

It is suggested that you try to finish studying a couple of days (or even the weekend) before the test

get enough sleep the night before

eat breakfast, and have snacks throughout the day. The exam day is mentally exhausting ± so try not to cram the night

before.

What Happens After the Exam?

The exam is long and challenging - my observation on exam day

was that many individuals walked out feeling overwhelmed. Someindividuals went in feeling well-prepared, yet walked out unsure of whether or not they did well.

The exam results are mailed to you about 45 days after the test date ± so the worst part after months of study is waiting another 5-6weeks for the results!



How is the CPS Exam scored?How is the CPS Exam scored?

Each test is graded on a scale which has a preEach test is graded on a scale which has a pre--

determined pass/fail score.determined pass/fail score.

Example: the exam I sat for had a pass/fail score of Example: the exam I sat for had a pass/fail score of

450.450.



AFTER CERTIFICATION AFTER CERTIFICATION

Plaque and PinPlaque and Pin

Academy Academy MembershipMembership

Annual Conference Annual Conference

RecertificationRecertification



Questions/Comme nt sQuestions/Comme nt s

I AAP web siteI AAP web sitehttp://www.iaaphttp://www.iaap--hq.orghq.org

I AAP HeadquartersI AAP HeadquartersCertification DepartmentCertification DepartmentPhone 816.891.6600 x2225, 2227, 2248Phone 816.891.6600 x2225, 2227, 2248

Email Email certification@[email protected]

Documents

Certification Presentation SEC Nov2009