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Case Planning for Educational Stability. The Pennsylvania Example. Background. Pennsylvania has a county-based system 67 counties 500 school districts 168,821 children who received in-home services (SFY 10-11) - PowerPoint PPT Presentation
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Case Planning for Educational
StabilityThe Pennsylvania Example
Background Pennsylvania has a county-based system
67 counties 500 school districts
168,821 children who received in-home services (SFY 10-11)
14,848 Children in Out-of-Home Care (OOHC) on the last day of the report period (September 30, 2010) 8,801 children (Age 6-17) in OOHC on the last day of the
report period (September 30, 2010) Challenges
Low graduation rates, problems with attendance, discipline, test scores, grade retention
AgendaHistory and Development How it WorksCounty-Level ImplementationJudicial RulesBarriers and SolutionsDiscussion
How the Screen Came to BeCross Agency Discussion and
Collaboration related to:Special education concernsSchool stability concernsLegal entitlements
Development of the ScreenDevelopment, Structure & Input Infrastructure Supporting Screen:
Education Liaisons in each county receive specialized ongoing training and serve as resource to caseworkers
Accountability Reviewed/Signed by SupervisorSubject to citation by State’s
audit/review
Bulletin Overview In-home and out-of-home Single point of contact McKinney-Vento Fostering Connections Collaboration Other education rights Screen mandate and timelines
Implementation
Roll-out plan Responses from the field
How it Works – Case Study James is 16 years old. His IEP information and recent
report cards are both in his file. The IEP is dated May 10, 2011, and is signed by the case worker. The IEP specifies that James will continue in the regular education classroom, but receive extra help with his reading and writing. The IEP also specifies that James should get a “cooling off” period when he gets frustrated. James is improving academically, but struggling with his behavior. The transition plan focuses on his goal of attending college.
James has entered a therapeutic foster home, where they use a “safety plan” when he feels stressed. His behavior in the home is improving significantly.
James’ permanency goal is reunification.
Education Screen – Section 7
Education Screen Tool (7A and B)
Elements of the Screen – Case Study Zelda, who is 17, has just entered care.
She has been attending a magnet school for the arts, which she loves. Because of her rocky home situation, and frequent moves between schools, she is far behind in credits. However, while she is not excelling in school, she is not struggling academically. She loves her music and dance classes.
Elements of the Screen
Elements of the Screen
Elements of the Screen – Case Study Sam has been in care for three years. He
has previously been hospitalized to address his mental health needs. He repeated the 6th grade last year, and is now starting seventh grade. His parents have been largely out of the picture, and the school has received very little information about him.
Elements of the Screen
Elements of the Screen
Using the Screen to Collect Data Demographic Information
Child Welfare Data Elements Linking to State Education Data
Data Matching
18
Allegheny County Implementation
Office of Children, Youth and Families
Allegheny - 515 staff, 7 different office locations Approximately 7000 children actively receiving
services (point in time) In 2010, over 14,000 children & youth and over
19,000 parents receive services Less than a third of the children are in placement
outside the home Approximately 48% of children in placement are
with kin 154 agencies under contract
43 school districts including Intermediate Unit Largest district is Pittsburgh Public Schools
(approximately 27,000 children enrolled in that district alone)
0ver 170,000 children in public schools (reference www.publicschoolreview.com)
19
Outline of Implementation General timeline since September 2010 –
March 2011 Concurrent Planning April 2011 - present
Lay out a plan to train and influence change within CYF office locally
Training Policy Contracts unit Contract Monitoring unit KIDS web-based case management
Integral partners outside of the CYF office DHS Education Network Children’s Court Educators
Partnership with Pittsburgh Public Schools Public Relations/Internet
20
September & October 2010
Release of Department of Public Welfare, Office Children Youth and Families Bulletin #3131-10-04
Allegheny County Education Liaison appointed for this effort
Train the trainer session completed
21
2011 Starts off Slowly January
Change in staffing of Education Liaison position
February & March Make up session for ‘train the trainer’
with new Education Liaison and the entire local CYF training department (9 additional people)
March Discuss role of Education Liaison and
CYF Deputy Director’s wishes for implementation
Got the “ok” to “go”
22
Tentative Plan
If a child is “in care” – placement provider completes the screening tool
If a family is receiving in-home services – in-home provider completes the screening tool
If a child is assigned an independent living education liaison – this person completes the screening tool
CYF Caseworker – will complete when no other provider involved, responsible to make sure it is ultimately in the record, work with kids/families/providers/educators as needed to trouble-shoot
23
CYF Training
First step – meet the state’s training requirements
PA required that first training be held prior to May 31, 2011 First one: May 23 June, August, September, October,
November (2), December
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CYF Policy
The policy will be clear and concise Currently in draft Direct line to County Solicitors as
needed Willing to meet and share ideas Attends any meetings necessary
25
CYF Contracts Unit
Contracts office can amend provider contracts with policy is finalized
Kept updated on an ongoing basis will all progress
26
CYF Contract Monitoring
CYF Contract Monitoring Unit invited to attend Caseworker trainings so they know the issues/resources
They will act as an ‘education contact’ for the agencies they monitor
Each provider will be asked to appoint an ‘education point of contact’ for their agency to ease communication
27
KIDS Web-Based Case Management
KIDS – Key Information and Demographics System
Online case management and contracting web-based computer application
KIDS implementation team and web developers are currently meeting to work on automating the education screen
28
Discussing Early and Often with Educators
Pittsburgh Public Schools – Student Services Department, Counselors/Social Workers meeting & email blast, Special Education Department
Allegheny Intermediate Unit – brings together all local superintendents – they have
heard about this effort twice in different contexts Alternative Education Schools (for youth transitioning
out of juvenile placement), met with records department, school staff, truancy prevention program
Regional (9 counties) McKinney Vento Coordinators meeting
Allegheny County Counselors Association meetings
Homeless Education Network Preschool Early Education Network ………and any other opportunity that presents
itself!
29
Data Sharing Since 2009, a Memorandum of Understanding
has been in place with Pittsburgh Public Schools
Data sharing agreement & targeted interventions focused on improving educational outcomes for students Throughout the district Only DHS/probation involved
This agreement and the consistent positive communication that we have with Pittsburgh Public Schools afforded me MANY opportunities that I would have otherwise not had
www.alleghenycounty.us/dhs/research-education.aspx
30
DHS Education Network as Partners
Internal County “cross-office” group of ‘education’ focused staff
Human Services Staff: Systems Integration Independent Living for Transition Aged Youth Education
Liaisons Behavioral Health - Education Specialists, School Based
Liaisons CYF - Intake, Policy, Training, Contract Monitoring, Resource Services Community Services – AmeriCorps KEYS, Afterschool Program
Monitors, Employment & Training, Family Support monitors, Early Learning, Youth Support Partners
Intellectual Disability - Intake, Resource Services, Planning Community Relations - Resource Specialists, Disability Connection Data analysts, legislative aid
Juvenile Probation Staff Education Specialists, Probation Supervisors
Children’s Court Staff Education Liaisons
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Children’s Court as Partners
Meet and talk often with Children’s Court Education Liaisons
Invited to a Bench Bar training session to introduce the CYF Education Screen to local attorneys, judges and hearing officers
Partner in new Federal DHS “Improving Educational and Well Being Outcomes for Children in Care” grant – awarded September 26, 2011.
Multiple DHS representatives serve on local Children’s Court Roundtable and the Truancy Roundtable committee
32
CYF In-Home and Placement Providers as Partners
Email introduction to the bulletin and CYF change in policy/process
Will be asked to appoint an ‘education point of contact’ for agency
2 introductory sessions will be planned to talk about the issues
33
Public Relations – Internet Community Relations Department is
responsible for our public web site “education” page launched January 2011
with resources about human services For Educators For Parents and Caregiverswww.alleghenycounty.us/dhs/education/
index.aspx Next step – resources about education
for human service workers – including this screening tool
34
Overall strategies Good communication IS the intervention Acknowledge that this is a big change for child
welfare staff Talk about this as often and as loudly as people
will allow Enlist the help of as many ‘experts’ as possible Meet people where they ARE – have resources
available on paper, on the web, in shared files, via phone, via email
Common theme - good customer service – with the intent of supporting the helping professional
Respect for people in jobs that can typically thankless
35
January 1, 2012 Goal for full implementation in
Allegheny County
!
Contact InformationCindi HorshawOffice of Children, Youth and Families625 Forster Street, Room 103Harrisburg, PA 17120(717) [email protected]
Jessica Feierman, Esq.Supervising AttorneyJuvenile Law Center1315 Walnut Street, Suite 400Philadelphia, PA 19107(215) [email protected]
Samantha Murphy, MSEd, NCCResource Services Manager/Education
LiaisonOne Smithfield Street, First FloorPittsburgh, PA [email protected]
Cynthia K. Stoltz, Esq.AdministratorAllegheny County Children’s Court440 Ross StreetPittsburgh, PA [email protected]