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Broadspectrum
Ariba Registration
Guide
Ariba Interactive Emails
Ariba Standard Account Training Guide
February 2020
© Broadspectrum Limited 2020 | Not to be reproduced in whole or in part without permission. Page 1 of 15
Contents
About Standard Account - Interactive Emails ............................... 2
Interactive Email – Workflow ............................................................ 3
Creating an Ariba Standard Account Profile ................................ 4
Creating Network Relationship with Existing Account ................ 11
Accessing Your Ariba Supplier Portal ............................................ 13
Re-sending a Copy of the Purchase Order .................................. 14
Accessing Your Supplier Portal / Resetting Your Password ......... 15
Further Documentation and Information ..................................... 15
Ariba Standard Account Training Guide
February 2020
© Broadspectrum Limited 2020 | Not to be reproduced in whole or in part without permission. Page 2 of 15
About Standard Account - Interactive Emails
The Ariba Standard Account is applicable to all Broadspectrum (Pty Ltd) Suppliers who do not wish to
register for an Enterprise account on the Ariba Network. Standard Account on the Ariba Network is
Broadspectrum’ s prescribed method of Procure to Pay (P2P) document transmission.
Previously, Broadspectrum Suppliers have received Purchase Orders in a variety of formats and on
some occasions through a verbal confirmation of the Purchase Order Number. This has led to
significant delays in invoice processing due to inconsistencies with the content of the PO with that of
the services/goods invoiced.
After registering on the Ariba Network with a Standard Account, Suppliers will receive:
• Interactive Emails to ensure suppliers receive, confirm and invoice purchase orders directly
• Invoice status updates from the Ariba network.
• A PDF copy of the invoice with the invoice confirmation email, which Suppliers can retain to
support their local business records storage and archiving requirements.
Suppliers can forward Interactive Email Purchase Orders to another person in their company or create
additional User IDs within their account. For example, a supplier receives an Interactive Email
Purchase Order from a buyer and forwards it to another person within their company. The second
supplier user then creates an order confirmation or invoice and the Ariba Network notifies both
supplier user 1 and supplier user 2.
Suppliers can also send multiple invoices for a purchase order where partial quantities or split deliveries
are applicable.
With an Ariba Standard Account, Suppliers can upgrade to an Ariba Enterprise account where they
may benefit from additional services, including, but not limited to:
• Improved document processing efficiency
• Electronic integration
• Catalogue creation
• Other document type exchanges such as Advanced Shipment Notification
• Access to Ariba Customer Support
• Ariba Discovery
For more information, please refer to https://www.ariba.com/ariba-network/ariba-network-for-
suppliers.
Ariba Standard Account Training Guide
February 2020
© Broadspectrum Limited 2020 | Not to be reproduced in whole or in part without permission. Page 3 of 15
Interactive Email – Workflow
Ariba Interactive Email Workflow
Arib
aB
roa
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mSu
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lier
Em
ail
Inb
ox
Su
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lier
Ord
er
Ma
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me
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Sy
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InvoicingOrdering Delivery
Requisition raised
Purchase Order (PO)
automatically generated
Interactive email received in the supplier inbox
Is the PO complete and
able to be actioned?
Supplier raised PO in their
internal ordering system
Fixes issues and amends the PO
as required
Delivers goods/services to
Broadspectrum
Receives goods/services from
supplier
Invoices Broadspectrum via interactive email received at time or order
Yes
No
Buyer logs into Ariba to raise a
requisition
Invoice received via Ariba and sent
for payment
Ariba Standard Account Training Guide
February 2020
© Broadspectrum Limited 2020 | Not to be reproduced in whole or in part without permission. Page 4 of 15
Creating an Ariba Standard Account Profile
Registration is completed by clicking on the ‘Process Order’ button Broadspectrum Ariba Purchase
Order. From where you’ll be presented with an Ariba Network Account registration page with a
‘Review Accounts’ pop-up notification. **Important** - Close this option by clicking on the ‘X’ to
continue with the registration.
Unless you have an existing Ariba Account supplier with other customers, you will need to ‘Sign Up’ for
a new account.
For those suppliers with an existing account, please refer to Creating Network Relationship with Existing
Account section below
Ariba Standard Account Training Guide
February 2020
© Broadspectrum Limited 2020 | Not to be reproduced in whole or in part without permission. Page 5 of 15
Registration Process:
After clicking the Sign-Up option on the above page, you will need to enter your Contact Details to
create a Username and Password, before clicking ‘Register’.
Ariba Standard Account Training Guide
February 2020
© Broadspectrum Limited 2020 | Not to be reproduced in whole or in part without permission. Page 6 of 15
Another ‘Review Accounts’ pop-up notification may appear but this time without the ability to close.
Select ‘Review Accounts’ to continue.
**Important** - On the next screen, click on ‘Continue Account Creation’ at the top of the page….
Ariba may then attempt to validate your address, you can continue to ‘use’ the details you entered or
‘Accept’ the Ariba suggestion offered.
Ariba Standard Account Training Guide
February 2020
© Broadspectrum Limited 2020 | Not to be reproduced in whole or in part without permission. Page 7 of 15
After Registration is complete you may receive a confirmation email to verify your account
Following the registration process, you will be prompted with a second factor authentication question
to identify your position within the company
Ariba Standard Account Training Guide
February 2020
© Broadspectrum Limited 2020 | Not to be reproduced in whole or in part without permission. Page 8 of 15
As well as a prompt to complete your Ariba Profile.
Select ‘Remind me later’ or click on ‘Yes, proceed’
Ariba Standard Account Training Guide
February 2020
© Broadspectrum Limited 2020 | Not to be reproduced in whole or in part without permission. Page 9 of 15
If proceeding, Ariba will request that you populate the Product and Services categories and the
locations you deliver to:
You can enter a key word in the available field and select from the available options or click on the
‘Browse’ link to choose.
Ariba Standard Account Training Guide
February 2020
© Broadspectrum Limited 2020 | Not to be reproduced in whole or in part without permission. Page 10 of 15
If ‘Browsing’, use the drop-down selections until an appropriate category is identified, then add to
‘My Selections’.
Click ‘OK’, then repeat for ‘Ship-to or Service Location’. Once both profile options have been
updated, click ‘Save’.
Once registration is complete, you will be directed to your Broadspectrum document on the Ariba
Network, from where you can respond or submit an invoice.
Ariba Standard Account Training Guide
February 2020
© Broadspectrum Limited 2020 | Not to be reproduced in whole or in part without permission. Page 11 of 15
Creating Network Relationship with Existing Account
Completing the trading relationship with Broadspectrum is completed by clicking on the ‘Process
Order’ button Broadspectrum Ariba Purchase Order. From where you’ll be presented with an Ariba
Network Account registration page with a ‘Review Accounts’ pop-up notification.
**Important** - Close this option by clicking on the ‘X’ to continue with the registration.
Click on the ‘Log in’ option from the registration page…
Before entering your existing Account Administrators login credentials in the prompt provided…
Ariba Standard Account Training Guide
February 2020
© Broadspectrum Limited 2020 | Not to be reproduced in whole or in part without permission. Page 12 of 15
From where you’ll be directed to your existing Supplier portal to complete your transaction.
If you have an existing Ariba Standard account, you will need to re-send a copy of the Purchase
Order to yourself, which will contain an updated ‘Process Order’ link through which you can submit
your invoice. Please refer to the ‘Re-sending a Copy of the Purchase Order’ section for more detail.
Ariba Standard Account Training Guide
February 2020
© Broadspectrum Limited 2020 | Not to be reproduced in whole or in part without permission. Page 13 of 15
Accessing Your Ariba Supplier Portal
You can access your Ariba Supplier portal directly via the link:
https://service.ariba.com/Supplier.aw/128422092/aw?awh=r&awssk=wYw3_92y&dard=1
The page layout of your Ariba Supplier portal can be optimised by ensuring the document history is set
to ‘Last 200 Documents’ and the following default tiles are readily available for review by clicking on
the ‘…More’ option, then ‘Manage Default Tiles’ and then selecting those highlighted below.
Ariba Standard Account Training Guide
February 2020
© Broadspectrum Limited 2020 | Not to be reproduced in whole or in part without permission. Page 14 of 15
Re-sending a Copy of the Purchase Order
As an Ariba Standard Account Supplier, invoicing and responding to the Purchase Order can only be
done from the Interactive Email that it was transmitted on.
In the event a Purchase Order email is misplaced or deleted; a copy of the email can be sent in order
to submit an invoice.
This can be done by logging into your Ariba Standard Account with the link:
https://service.ariba.com/Supplier.aw/128481093/aw?awh=r&awssk=.eO69Ue1&dard=1
• Search for the relevant Purchase Order in the Home tab
• Click on ‘Select’ from the ‘Action’ column, then ‘Send me a copy to take action’
Retrieve email from designated mailbox and process as per Processing and Managing the Purchase
Order.
Ariba Standard Account Training Guide
February 2020
© Broadspectrum Limited 2020 | Not to be reproduced in whole or in part without permission. Page 15 of 15
Accessing Your Supplier Portal / Resetting Your Password
You can access your Ariba Supplier portal directly via the link:
https://service.ariba.com/Supplier.aw/128422092/aw?awh=r&awssk=wYw3_92y&dard=1
If you have forgotten your password, you can reset this by:
• clicking on the ‘Having trouble logging in?’
• selecting the ‘I forgot my password’ option, then clicking on
• Enter your password, then click on
Note: the email address must be the same as that linked to the account. If not, please refer to the
‘How to Contact or Re-Assign Your Account Administrator’ section in our Optimising Guide,
Further Documentation and Information
Additional training references:
https://support.ariba.com/interactive_email
https://www.youtube.com/channel/UCKcJ4y50b6EaWvXhHFD1ulA
Ariba Standard Enablement Support:
Or, if you have questions, please see the Frequently Asked Questions on Ariba or email our Supplier
Enablement Team at [email protected].
