Allan Hancock Joint Community College District Board of ... Board Book.pdfJul 19, 2011 · Allan Hancock College. S. tudent Center, G106. 800 South College Drive, Santa Maria, CA

Allan Hancock

Joint Community College District

Board of Trustees

800 South College Drive • Santa Maria, CA 93454-6399

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

BOARD OF TRUSTEES

AGENDA

Regular Board Meeting

Tuesday, July 19, 2011

Allan Hancock College

Student Center, G106

800 South College Drive, Santa Maria, CA 93454

Page

Tent.

Time

1. Call to Order 4:30 P.M.

2. Public Comment to Closed Session

This section of the agenda is intended for members of the public to address

the Board of Trustees on items involving the community college district

that are being considered in Closed Session. The leading speaker from the

audience on each side of an issue will be limited to five (5) minutes.

Additional speakers are limited to two (2) minutes. To address the Board

of Trustees, please fill out a Request to Address the Board of Trustees

form and provide it to the superintendent/president prior to this part of the

agenda.

3. Adjourn to Closed Session 4:30 P.M.

3.A. Labor Negotiations (Govt. Code §54957.6)

4. Reconvene to Open Session 6:00 P.M.

5. Pledge of Allegiance

6. Approval of Agenda as Presented

7. Seating of Student Trustee

Administration of the oath of office and seating of student trustee Gerardo

Toledo.

8. Public Comment

The section of the agenda is intended for members of the public to address

the board on items involving the school district. Time limits and

procedures to address the Board of Trustees, as stated in the Public

Comment to Closed Session section, apply to this part of the agenda.

Bernard E. Jones, President Larry Lahr, Vice President

Tim Bennett Henry M. Grennan

Gregory A. Pensa

2

Allan Hancock Joint Community College District

Board of Trustees

July 19, 2011

Page

Tent.

Time

Public comment not pertaining to specific agenda items is welcome under

public comment. Testimony on specific agenda items will be welcome

during consideration of the item by the Board of Trustees. When public

testimony is completed regarding a specific agenda item, discussion is then

confined to board members only. This practice is in accordance with laws

governing Board of Trustees public meetings.

9. Approval of Minutes from the June 16 and June 21, 2011 Board meetings. 7

10. Consent Agenda

Consent Agenda items are consistent with adopted policies and approved

practices of the district and are deemed routine in nature. They will be

acted upon by roll-call vote in one motion without discussion unless

members of the board request an item’s removal from the Consent Agenda.

6:15 P.M.

10.A. Register of Warrants

Supplemental Payroll 6/10/11

Regular Payroll 6/30/11

A recommendation to approve commercial warrants.

19

10.B. Acceptance of Donations

A recommendation to accept the monetary donations of $2,000

from Dennis McMaster and $200,000 from Catholic Healthcare

West, plus the donation of a Berco 225 crankgrinder from the

Blaine Johnson Memorial Foundation.

101

10.C. Authorization to Declare District Property as Surplus

A recommendation to declare the list of items to be surplus and

authorize disposal of the items through the appropriate procedures.

102

10.D. Temporary Appointments Exempt from Classified Service

A recommendation to approve the appointments exempt from

classified service.

103

10.E. Change of Status of Classified Employee

A recommendation to approve the temporary change of status of

Pete Sarry, Jr., shipping and receiving clerk, AHC bookstore,

retroactive to June 1, 2011 through June 30, 2011.

105

3


Board of Trustees

July 19, 2011

Page

Tent.

Time

10.F. Coaching Appointments and Stipends

A recommendation may be made to approve coaching

appointments and stipends. If a recommendation is made, a

revised board agenda item will be presented.

106

10.G. Appointment of Nontenure-Track Faculty

A recommendation may be made to approve the appointment of a

nontenure-track faculty in the business department. If a

recommendation is made, a revised board agenda will be

presented.

107

10.H.

Part-time Faculty Appointments, Regular Faculty Overload

Assignments and Special Assignments/Stipends

A recommendation to approve part-time faculty appointments,

regular faculty overload, and special assignments/stipends.

108

10.I. Equivalency Certification for Faculty

A recommendation to approve the equivalency certification for

faculty members who have been authorized to teach, as needed,

based on equivalency criteria specified in board policy 4105 and

as restricted by the equivalency certification document.

113

11. Oral Reports 6:15 P.M.

11.A. Superintendent/President’s Report

11.B. Board Member Reports

11.C. Association Reports 6:25 P.M.

1) Associated Student Body Government

2) AHC Foundation

3) Management Association

4) Part-Time Faculty Association

5) Faculty Association

6) Academic Senate

7) California School Employees Association

12. Action Items 6:40 P.M.

12.A. Award of Contract for the Public Safety Complex Project, Bid

#11-02

A recommendation may be made to award the contract for the

public safety complex project.

114

4


Board of Trustees

July 19, 2011

Page

Tent.

Time

12.B. Childcare Center Addition Project Funding Reallocation

It is recommended the board authorize the district to reallocate

$564,008 to the Childcare Center Addition project, leaving a Bond

Measure I unallocated funding balance of $17,717,975.

115

12.C. Award of Contract for the Child Care Center Addition Project, Bid

#11-01

A recommendation that the board of trustees award the contract

for the Child Care Center Addition project to Pacific-Mountain

Contractors of California, Inc. in the amount of $5,269,500.

116

12.D. Industrial Technology and Physical Education/Athletic Fields

Project Funding Reallocation

It is recommended the board authorize the district to reallocate

$16,212,722 to the Industrial Technology and Physical

Education/Athletic Fields project, leaving a Bond Measure I

unallocated funding balance of $1,505,253.

117

12.E. Award of Contract for the Industrial Technology and Physical

Education/Athletic Fields Project, Bid #11-03

A recommendation that the board of trustees award the contract

for the Industrial Technology and Physical Education/Athletic

Fields project to Flintco Pacific, Inc. in the amount of

$19,520,000.

118

12.F. Non-award of Contract for the Physical Education/Athletics,

Remodel of Building N Project, Bid #11-04

A recommendation that the board of trustees reject all bids for the

Physical Education/Athletics, Remodel of Building N project.

119

12.G. Kinesiology/Recreation Management/Athletics, Modernization

Building N Initial Project Proposal (IPP) Approval

A recommendation the board of trustees authorize the district to

submit the Kinesiology/Recreation Management/Athletics,

Modernization Building N Initial Project Proposal to the State

Chancellor’s Facilities Planning System Office.

120

12.H. One Stop Student Services Center, Bid 09-09, Change Order 9

A recommendation to approve change order 9 to the contract with

Solpac Construction, Inc., dba Soltek Pacific Construction

Company, and to authorize the vice president, facilities and

operations, to sign change order 9.

122

5


Board of Trustees

July 19, 2011

Page

Tent.

Time

12.I. Parking Lot 1 East Pavement Maintenance Project, Bid 11-05,

Change Order 1

A recommendation to approve change order 1 to the contract with

R. Simons Co., Inc., and to authorize the vice president, facilities

and operations, to sign change order 1.

124

12.J. Authorization to Lease Copiers for Campus Graphics Utilizing

Existing Contracts

A recommendation to authorize awarding the lease of five

replacement copiers to Canon Business Solutions in the amount of

$7,035 per month under the terms and conditions of the California

State University Agreement No. 70818 offered by Canon USA,

Inc. The board of trustees finds and determines that it is in the

best interest of the district to lease copiers utilizing existing

contracts.

126

12.K. Ratification of the Agreement between the Allan Hancock Joint

Community College District and the California Federation of

Teachers/Part-Time Faculty Association of Allan Hancock

College Local 6185 for 2010-2011 Contract Reopeners

A recommendation to ratify the Agreement between the Allan

Hancock Joint Community College District and the California

Federation of Teachers/Part-Time Faculty Association of Allan

Hancock College Local 6185 pending ratification by CFTPFA

Local 6185.

127

12.L. Resolution 11-22, California Department of Education, General

Child Care and Development Programs

A recommendation to adopt resolution 11-22.

128

12.M. Resolution 11-23, California Department of Education, California

Preschool Programs

A recommendation to adopt resolution 11-23.

130

12.N. Acceptance of Grants Approved

A recommendation to accept funded proposals.

132

6


Board of Trustees

July 19, 2011

Page

Tent.

Time

13. Information Items 7:10 P.M.

13.A. Grant Proposals Submitted

A report on grant proposals submitted.

134

13.B. City of Santa Maria Partnering Interest; Industrial Technology and

Physical Education/Athletic Fields Project Report

A report on the City of Santa Maria’s interest in partnering with

Allan Hancock College in the Industrial Technology and Physical

Education/Athletic Fields project.

135

13.C. Bond Measure I Status Report

A status report on the bond measure I projects.

136

13.D. 2011-12 State Budget Update

A summary of the 2011-12 state budget.

141

13.E. District Monthly Financial Report

A report on the year-to-date data for various funds.

142

14. New Business

15. Calendar 154 7:20 P.M.

16. Adjournment 7:25 P.M.

The next regular meeting of the Board of Trustees will be held on Tuesday,

August 16, 2011. Closed session begins at 4:30 p.m. Open session begins

at 6:00 p.m. A special board workshop will be held on Thursday, August

11, 2011 at the Solvang Center at 9:00 a.m.

In compliance with the Americans with Disabilities Act, if you need

assistance to participate in this meeting, please contact the President’s

Office at (805) 922-6966 ext. 3245. Please make requests 48 hours prior to

the meeting in order to make reasonable arrangements to ensure

accessibility to this meeting.

José M. Ortiz, Ed.D.

Secretary to the Board of Trustees


BOARD OF TRUSTEES

Minutes Special Board Meeting

Thursday, June 16, 2011


Captain’s Room


1. Call to Order Trustee Lahr called the meeting to order at 9:04 a.m. with the following

trustees present: Tim Bennett, Henry Grennan, Larry Lahr, and Greg

Pensa.

Trustees absent: Bernard Jones

2. Pledge of

Allegiance

Trustee Lahr led the audience in the pledge of allegiance.

3. Approval of

Agenda as

Presented

On a motion by Trustee Grennan, seconded by Trustee Pensa, the board

approved the agenda on a roll-call vote as follows:

Ayes: Bennett, Grennan, Lahr, Pensa

Noes: None

Abstentions: None

4. Public Comment No public comment was made.

5. Information Items

5.A. Workshop - Budget Update Dr. Ortiz thanked the campus community for

demonstrating interest in the budget development

process. He introduced Dr. Miller, and asked her to

provide an overview of the budget for Hancock College.

Dr. Miller gave a summary of the budget workshop

materials. She mentioned that the campus constituency

had asked for input in budget reduction

recommendations.

She provided a snapshot of our current financial

situation. She indicated that there is a $6.6 million

shortfall in the 2011-2012 budget. To date, $5,647,413

in reductions have been identified. We still have to

capture $956,375 more to reach the $6.6 million needed.

Dr. Miller explained that it is important to know how we

got to the 2011-2012 budget scenario. She started by

reviewing how the 2010-2011 budget was reached. She

went over the major assumptions that were used to

create the budget. She explained the internal budget



Gregory A. Pensa Emma Patterson, Student Trustee

7


Special Budget Meeting of the Board of Trustees

June 16, 2011

development process and went over the timelines. She

reviewed the 2011-2012 income and expenditure

assumptions. She also went over a few of the changes

in expenditures.

She then focused on the Governor’s proposed budget

and how that would affect the college’s budget. She

gave details on how enrollment fees, enrollment growth,

full-time enrollment, and funding formula influence the

budget. She explained how other factors, such as

COLA and property taxes are calculated in the

Governor’s budget. A discussion took place regarding

the Board of Governor’s grant program for students and

how its potential changes may affect a considerable

percentage of Hancock College students. The COLA

history from 1989 through 2011 was reviewed.

Dr. Miller reviewed the four budget scenarios that were

shared with the college community in January 2011.

She reviewed each scenario and its budget shortfall:

First and best case scenario is a $3,960,538 shortfall;

Second scenario is a $4,874,538 shortfall; Third

scenario is a $5,051,902 shortfall; and the fourth and

worst case scenario equals a $5,965,902 shortfall.

She reviewed the events that have taken place in

February, April, and May 2011. Among those events is

the realization that a tax extension will not be on the

ballot measure; budget shortfall may be in the $6.7

million range; and enrollment fees are increased $10.00

per unit. Dr. Miller emphasized that a revised budget

will be provided to the Board as soon as it is available.

Dr. Miller mentioned that after the Governor’s May

Revise was available, new budget simulations were

developed using budget numbers in its calculation from

the California Community College League. The

college’s Budget Council agreed to use these tentative

numbers and base the preliminary budget on a $6.6

million shortfall.

Dr. Miller took a few minutes to review the nine guiding

principles used in developing the 2011-2012 budget.

She went on to explain how the reductions were

identified. She spoke, in detail, regarding the positions

that have been vacated, frozen, or delayed in hiring and

how savings will affect the budget. She explained how

revenue from 2010-2011 is deferred to the 2011-2012

budget. This included mandated cost reimbursement

8



June 16, 2011

from 2010-2011 and well as one-time dollars. She

reported that another cost savings reduction is to

suspend movement on the salary schedule. Dr. Miller

touched on the FTEs and explained why Hancock

College increased FTEs to 10,000. She also explained

how mid-size school funding is calculated. She

reviewed how the recent decision to reduce FTEs from

10,000 to 9,000 took place and how the proposed

reductions would take place. The Board discussed how

the reduction in class sections will affect students. In

addition, a discussion regarding GASB 45 funding took

place.

Trustee Lahr called for a 10 minute break.

Trustee Lahr reconvened the meeting at 10:45 a.m.

Dr. Miller discussed the additional cost savings in

reductions in classified hourly staff, overtime and

student workers. She explained how reducing the

number of full-time positions by offering a supple-

mental early retirement incentive program worked.

Dr. Ortiz explained how replacing full-time staff may

not be possible due to budget constraints. He mentioned

that the consequences of not filling full-time positions

have been considered in detail. He also said that the

budget to purchase equipment, replace vehicles,

purchase software and licenses has been reduced.

Another category of reductions identified included, but

not limited to utility savings, lower than anticipated

PERS rates, elimination of financial support to the

Foundation and a reduction of financial support to the

Child Development program.

Dr. Miller proceeded to review recommendations to

enhance revenue from the Budget Council that included

adjusting the prior year apportionment and changing the

projected deficit from 3 percent to 2.5 percent for 2011-

2012.

Dr. Miller reviewed the positive and negative compo-

nents of the current budget for 2011-2012. She moved

on to discuss the percentages of where our income

comes from and how that income is allocated to cover

expenses. She noted that staff had been asked to

suggest their top ten reduction ideas. She went on to

review those suggestions with the Board. She

mentioned that is it important to fully understand the

9



June 16, 2011

impact of implementing these suggestions. She said that

the top ten suggestions are brought to Budget Council

for consideration. The likeliness of having a final

budget that can be used to formulate the college’s

budget was discussed. She pointed out that

unfortunately, even if a State Budget is adopted, it may

change mid-year and Hancock’s budget may need to be

revised. That is why it is important to have a plan for

each budget scenario. This may include possible

reductions that may or may not be enacted.

Dr. Miller reviewed the cash deferrals the college has

experienced since January 2011. She said that we may

experience additional cash deferrals and discussed

potential scenarios and how the college will be able to

meet its financial obligations. She said that one option

to address a potential cash flow shortfall is to issue a

Tax Revenue Anticipated Notes (TRAN). Other options

include borrowing from other entities or funds.

She reviewed the guiding principles to develop a budget

and that a general fund contingency, as established by

the Board of Trustees, shall be maintained. She added

that one-time funds shall not be used to fund programs

or activities on an ongoing basis. She provided

information on what the Board of Trustees direction has

been for the district’s unrestricted reserves. She

mentioned that the Board of Trustees shall be asked to

establish a reserve level in the very near future. A

discussion on options available with regard to the

reserve level took place. Dr. Miller offered that the

minimum prudent reserve level, from the state, is five

percent (5 %). She mentioned that the reserve is to be

used for unforeseen expenses and mentioned that the

reserve anticipated for 2010-2011 is expected to be 6.55

percent and reviewed the history of the ending balance

during the last 11+ years.

6. New Business No new business was presented.

7. Adjournment Trustee Lahr adjourned the meeting at 12:00 p.m.



10


BOARD OF TRUSTEES

Minutes

Regular Board Meeting

Tuesday, June 21, 2011


Student Center, G106


1. Tour of the One

Stop Construction

Site – Meet in

Captain’s Room

(Building B)

The Board of Trustees and five administrators toured the One Stop

Construction Site.

2. Call to Order Trustee Jones called the meeting to order at 4:45 p.m. with the

following trustees present: Tim Bennett, Henry Grennan, Bernard Jones,

Larry Lahr, Greg Pensa

Trustees absent: None

3. Public Comment to

Closed Session

No public comment was made.

4. Adjourn to Closed

Session

Trustee Jones adjourned the meeting to closed session at 4:46 p.m.

4.A. Labor Negotiations (Govt. Code §54957.6)

5. Reconvene to Open

Session

Trustee Jones reconvened the meeting to open session at 6:12 p.m. and

announced that no action was taken in closed session.

6. Pledge of

Allegiance

Jeff Cotter, director of the Allan Hancock College Foundation led the

audience in the pledge of allegiance.

6.A. Approval of

Agenda as

Presented

On a motion by Trustee Lahr, seconded by Trustee Bennett, the Board

approved the agenda on a roll-call vote as follows:

Ayes: Bennett, Grennan, Jones, Lahr, Pensa

Noes: None

Abstentions: None

7. Public Comment Kathy Buckey addressed the Board and shared her thoughts regarding

Joni McDonald. She commended Joni for the excellent work she has

done as a payroll technician and as a union representative. She

mentioned that Joni’s new job will allow her to express her passion in

her work and added that Joni will be missed.



Gregory A. Pensa Emma Patterson, Student Trustee

11


Board of Trustees

June 21, 2011

8. Approval of

Minutes

8.A., 8.B.,

and 8.C.

On a motion by Trustee Lahr, seconded by Trustee Bennett, the Board

voted unanimously to approve the minutes for following Board

meetings: May 4, 2011 special facilities board meeting; May 4, 2011

special joint board meeting with Cuesta College; and May 17, 2011

regular board meeting.

Approval of minutes from the May 17, 2011 regular board meeting.

9. Presentations Ardis Nielson, academic dean, introduced two English faculty members.

She introduced Dr. Kate Adams, a 15-year fulltime faculty member, and

Julia Raybould-Rodgers, a 4-year fulltime faculty staff member.

Dr. Adams and Ms. Raybould-Rogers, department co-chairs, shared

samples of communication received from students. The samples

contained many grammatical and spelling errors. Dr. Adams informed

the audience that more than half of Hancock College students are basic

skills students. She provided the definition of the “basic skills” term.

She reviewed the process students undergo to determine their reading

and writing skills. She went over the statistics on where students are

placed based on their test scores. She mentioned that, in California, 75

percent of community college students are basic skills students and

added that “3 out of 5” of Hancock College students are basic skills

students. She said that according to START test results, 17% of our

students place in the 4-6th

grade reading level; 5% in 7-8th

grade reading

level; 13% in 9-10th

grade reading level; and 26% are in the 11-12th

grade reading level.

In order to address this problem, last semester, the English department

offered a suite of developmental courses. Dr. Adams explained the

sequence of English classes taken by students who place at a 4-6th

grade

reading level to be able to take an English 101 class. She said that the

English department is working to enhance and improve the new English

sequence.

Dr. Adams noted that the English department participated in a basic

skills summit. Participants in the summit created a co-requisite

movement on campus to encourage students to take transfer level

classes. She reviewed a few of the suggestions the college could put in

effect to assist students and also mentioned that some services have

been reduced due to budget cuts. She briefly touched on the learning

assistance needed by some students. Dr. Adams and Ms. Raybould-

Rogers answered questions from the Board of Trustees.

10. Consent Agenda On a motion by Trustee Lahr, seconded by Trustee Bennett, the Board

approved the consent agenda on a roll-call vote as follows:

Ayes: Bennett, Grennan, Jones, Lahr, Pensa

Noes: None

Abstentions: None

12


Board of Trustees

June 21, 2011

11. Oral Reports

11.A. Superintendent/President’s

Report

Dr. Ortiz reported that he attended the college’s

culminating activities. The activities included

graduation with approximately 300 students receiving

associates degrees and approximately 1000 spectators in

attendance. He also attended the Scholarship dinner in

which $250,000 in student scholarships were awarded.

He commended all the staff, in particular the

Foundation’s staff, for all the effort and work required

to make the dinner a success. Dr. Ortiz introduced Luis

Sanchez, new vice president of academic affairs. He

also bid farewell to Bill Cordero and acknowledged him

for his contributions to the college. Dr. Ortiz thanked

Mr. Cordero and Dr. Murphy for their assistance in the

Academic Affairs department. Mr. Cordero thanked Dr.

Ortiz for the opportunity to work at Hancock College

and acknowledged Espie Valenzuela and Mary Girty for

their assistance.

Dr. Ortiz shared that he attended a welcome dinner for

the new president at Cal Poly and mentioned that he

expects to continue the partnership between Hancock

College and Cal Poly. He announced that he was

recently elected to be president of the Chief Executive

Officers of the California Community College League

and will be taking a 3-week vacation beginning June 27,

2011.

11.B. Board Member Reports Trustee Lahr thanked Bill Cordero for coming out of

retirement and helping Hancock College. He mentioned

that Mr. Cordero had an amazing impact during his

short time at the college.

Trustee Jones stated that he was impressed with Mr.

Cordero and enjoyed meeting him. He added that he

appreciates his assistance to the college. He

congratulated Dr. Ortiz for his election as president of

the Chief Executive Officers of the California

Community College League. He welcomed Luis

Sanchez to Hancock College.

Trustee Grennan reminded everyone of the upcoming

Joe White Fundraising dinner. He thanked Kim Ensing,

Roanna Bennie, and Roger Welt for their outstanding

job in securing bid items for the event.

Trustee Grennan reported that he attended the

graduation ceremony and the CARE Center opening.

He praised Bill Hockensmith, director of bookstore

13


Board of Trustees

June 21, 2011

services, for “caring for students” and trying to lower

the cost of classroom books. He agreed with Trustee

Jones and Trustee Lahr in their assessment of Mr.

Cordero’s outstanding job as associate superintendent.

He said he is looking forward to working with Luis

Sanchez.

Trustee Bennett echoed the positive sentiments

expressed by the other trustees regarding Bill Cordero’s

work at Hancock College. He thanked Mr. Cordero and

welcomed Luis Sanchez. He reported that he went to

see Hairspray at PCPA and thought it was outstanding!

He also was able to attend the graduation ceremony and

thanked staff for their work to make the scholarship

dinner and commencement a success. He wished Joni

McDonald the best in her new position.

Trustee Pensa mentioned that he was able to attend his

first Hancock College graduation. In addition, he

attended the recent Board budget meeting. He was also

able to tour the One Stop construction site and is

looking forward to all the changes at the campus. He

thanked Bill Cordero for his contributions to the college

and welcomed Luis Sanchez to Hancock College.

11.C. Association Reports

1) AHC Foundation Jeff Cotter shared good news regarding the

Foundation’s assets. He announced the Foundation has

$1 million more in assets than it did during the same

time last year. He said that all scholarships will be

funded as a result of investments and donations. He

noted that approximately $230,000 will be deposited

into the President’s Circle fund which funds projects

that enhance the campus. He mentioned that his first

Scholarship banquet went well, and acknowledged Toni

McCracken and Marlyn Cox for all their work on the

event. He added that the Foundation is currently

transitioning their records into the Banner system.

2) Management

Association

No report was given.

3) Part-Time Faculty

Association


4) Faculty Association No report was given.

14


Board of Trustees

June 21, 2011

5) Academic Senate No report was given.

6) California School

Employees

Association

Joni McDonald thanked everyone for attending the

CSEA barbeque. She commented that CSEA awarded

two $1000 scholarships. She acknowledged the team

that worked on reclassification requests. The team

included: Karen Vasquez, Joni McDonald, Cyndi

Mesaros and Ardis Nielson. She also commended the

team that worked on contract negotiations. The team

included: Rafael Alvarez, Brad Bisquera, Joni

McDonald, Dorine Mathieu, Paula Souza, Rebecca

Alarcio, Felix Hernandez, and Cyndi Mesaros.

She stated that CSEA is holding a contract ratification

meeting on June 27, 2011. She concluded her

presentation by thanking everyone for their support

during her years at Hancock College.

7) Associated Student

Body Government


12. Action Items

12.A. Academic Policy and

Planning Committee

Curriculum Report

On a motion by Trustee Lahr, seconded by Trustee

Bennett, the Board voted unanimously to adopt the

curriculum additions and changes reflected in the

curriculum report.

12.B. Ratification of the

Agreement between the


Joint Community College

District and the California

School Employees

Association Allan Hancock

College Chapter #251 for

2010-2011 Contract

Reopeners

On a motion by Trustee Grennan, seconded by Trustee

Bennett, the Board voted unanimously to ratify the

Agreement between the Allan Hancock College Joint

Community College District and the California School

Employees Association Allan Hancock College Chapter

#251 pending ratification by CSEA Chapter #251.

12.C. One Stop Student Services

Center, Bid 09-09, Change

Order 7

On a motion by Trustee Bennett, seconded by Trustee

Lahr, the Board voted unanimously to approve change

order 7 to the contract with Solpac Construction, dba

Soltek Pacific Construction Company, and to authorize

the vice president, facilities and operations, to sign

change order 7.

15


Board of Trustees

June 21, 2011

12.D. One Stop Student Services

Center, Bid 09-09, Change

Order 8

On a motion by Trustee Pensa, seconded by Trustee

Bennett, the Board voted unanimously to approve

change order 8 to the contract with Solpac Construction,

dba Soltek Pacific Construction Company, and to

authorize the vice president, facilities and operations, to

sign change order 8.

12.E. Capital Outlay Project List

for the State Five-Year

Construction Plan

Approval


Bennett, the Board voted unanimously to approve the

Capital Outlay Project List for the State Five-Year

Construction Plan.

12.F. Reallocate Bid Savings

from One Stop Student

Services Center to VOIP

Equipment Phase Project


Lahr, the Board voted unanimously to approve

reallocation of bid savings from the One Stop Student

Services Center project to the VOIP equipment phase

project.

12.G. 2010-2011 Revised

Adopted Budget


Bennett, the Board voted unanimously to adopt

revisions to the 2010-2011 district budget.

12.H. 2011-2012 Tentative

Budget


Lahr, the Board voted unanimously to adopt the 2011-

2012 tentative budget and establish the public hearing

date.

12.I. Resolutions 11-20 through

11-21 Honoring Retiring

Employees


Pensa, the Board voted unanimously to adopt

resolutions 11-20 through 11-21 honoring retiring

employees: Dolores Alvernaz and Sandra Britton.

12.J. Bond Measure I Projects

Bid Results

Vice President Hernandez referenced the facilities

workshop on May 4, 2011 in which new bond

construction projects were considered. He mentioned

that in response to the Board’s request for bid alternates,

a comprehensive list of bid alternates was compiled for

their review and approval. Mr. Hernandez reviewed the

goals the Board of Trustees set, bid timelines, available

funding, bid alternate recommendations and upcoming

decisions. Mr. Hernandez explained the “blind bid”

process and how an apparent low bidder may not be the

16


Board of Trustees

June 21, 2011

responsive bidder when alternates are added to the

project. He reviewed the bid alternate recommendations

on Attachment A for the Public Safety Complex, the

Childcare Center Addition, the Industrial Technology

and Physical Education Athletic Fields, and the Physical

Education/Athletics, Remodel of Building N.


Grennan, the Board voted unanimously to approve the

bid alternates as presented on “Attachment A.”

13. Information Items

13.A. Grant Proposals Submitted Dr. Ortiz reviewed with the Board a report on the grant

proposals submitted.

13.B. Accountability Reporting

for the Community

Colleges (ARCC/AB

1417).

Mr. Cordero introduced Laurie Pemberton, director of

institutional research and planning. Ms. Pemberton

shared the results of the Accountability Reporting for

the Community Colleges with the Board. She provided

the link where the full report from the California

Community Colleges Chancellor’s Office is

available. She reviewed Hancock’s performance against

statewide peers and observed that Hancock College

performs better in various categories. She added that

the college is watching basic skills indicators closely

and deans are looking at the coding of courses for

accuracy with Chancellor’s Office.

13.C. Bond Measure I Projects

Bid Results

Dr. Ortiz pointed out that this information had been

presented as an action item 12.J. earlier in the meeting.

13.D. Bond Measure I Status

Report

Dr. Ortiz provided a status report on bond measure I

projects.

13.E. Employee Retirements Dr. Ortiz acknowledged retirees Dolores Alvernaz and

Sandra Britton as well as the resignation of Joni

McDonald.

13.F. Quarterly Report on

Volunteers

Dr. Ortiz acknowledged the following volunteers for

their service: Renee Bewley, Robert Cantrell, Jada

Clark, Sharon Collins, Anna Marie Erb, Adriana

Gonzalez-Garcia, Paul Goulart, Kathleen Haberman,

Kathleen Havelka, Shirley Hinzo, Chastity Johnson,

Kathleen LeGault, Nila LeGault, Laura Moll, Laura

Mortenson, Kathryn Phelan, Nicky Puckett, Linda

Rickett, Paula J. Schaffner, Jason Schmidt, Dalia Smith,

Patricia Thompson, Charles Varni, John K. Weldon,

John Whelan, Anita Willson, and Laura Wynkoop.

17


Board of Trustees

June 21, 2011

13.G. District Monthly Financial

Report

Dr. Miller briefly reviewed the financial report. Trustee

Lahr commented that Dr. Miller was accurate in her

previous explanation of why there appeared to be a

February overage in faculty payroll.

14. Calendar Dr. Ortiz reviewed with the Board of Trustees campus events scheduled

for June and July.

15. New Business Dr. Ortiz mentioned a special meeting for the Board will be scheduled

in August. During this retreat, the Board performs a self-evaluation,

evaluates the superintendent/president, reviews existing goals and

establishes new ones for the college.

Trustee Lahr requested information on cash flow underwriting in order

to have the ability to pay for projects.

16. Adjournment Trustee Jones adjourned the meeting at 8:26 p.m.



18

Administrator Initiating Item:

Elizabeth A. Miller

Final Disposition:

c:\board\Warrants Agenda Cover Sheet.doc

AGENDA ITEM

To: Board of Trustees Date:

From: Superintendent/President July 19, 2011

Subject: Register of Warrants

Reason for Board Consideration CONSENT - ACTION

Item Number 10.A.

Enclosures Page 1 of 82

BACKGROUND:

The following warrants are submitted for board of trustees approval:

GENERAL FUND 9410

INVOICE WARRANTS $ 1,704,619.47

SUPPLEMENTAL PAYROLL 6/10/11 9,142.83

REGULAR PAYROLL 6/30/11 2,790,067.00

TOTAL GENERAL FUND $ 4,503,829.30

CHILD DEVELOPMENT FUND 9433

INVOICE WARRANTS 9,315.18

REGULAR PAYROLL 6/30/11 53,671.79

TOTAL CHILD DEVELOPMENT FUND 62,986.97

GO BOND CLEARING FUND 9446


TOTAL GO BOND CLEARING FUND 296,061.49

GO BOND BUILDING FUND 9447

INVOICE WARRANTS 1,749,896.64

TOTAL GO BOND BUILDING FUND 1,749,896.64

CAPITAL OUTLAY PROJECTS FUND 9441


TOTAL CAPITAL OUTLAY PROJECTS FUND 9,582.04

SELF INSURANCE DENTAL FUND 9461

INVOICE CHECK 51,427.00

TOTAL SELF INSURANCE DENTAL FUND 51,427.00

STUDENT CENTER FEE TRUST FUND 9473

INVOICE WARRANTS 0.00

TOTAL STUDENT CENTER FEE TRUST FUND 0.00

SELF INSURANCE HEALTH FUND 9462


TOTAL SELF INSURANCE HEALTH FUND 11,828.88

SELF INSURANCE PROPERTY/LIABILITY FUND 9463

INVOICE WARRANTS 0.00

TOTAL SELF INSURANCE PROPERTY/LIABILITY FUND 0.00

GRAND TOTAL ALL FUNDS $ 6,685,612.32

RECOMMENDATION:

It is recommended that the board of trustees approve commercial warrants 1819358 through 1820033 and check number 1249 for a subtotal of $3,832,730.70, and payroll warrants in the amount of $2,852,881.62, for a grand total of $6,685,612.32.

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

34

35

36

37

38

39

40

41

42

43

44

45

46

47

48

49

50

51

52

53

54

55

56

57

58

59

60

61

62

63

64

65

66

67

68

69

70

71

72

73

74

75

76

77

78

79

80

81

82

83

84

85

86

87

88

89

90

91

92

93

94

95

96

97

98

99

100


Elizabeth A. Miller

Final Disposition:

c:board/July/Donation.doc

AGENDA ITEM



Subject: Acceptance of Donations

Reason for Board Consideration: Item Number: Enclosures:

CONSENT - ACTION 10.B. Page 1 of 1

BACKGROUND:

Dennis McMaster has donated $2,000 to the athletics department to assist in funding additional needs of the

intercollegiate football team, including the end-of-season banquet, recruiting, shoes, and additional equipment or

uniforms.

Marian Medical Center (Catholic Healthcare West) continues to support the district’s nursing program with an annual

contribution to the health sciences department of $200,000 toward the salaries of three full-time nursing instructors.

The Blaine Johnson Memorial Foundation has donated a reconditioned Berco 225 crankgrinder to the industrial

technology department for use in auto technology classes that provide instruction in the reconditioning of automotive

engine crankshafts. This modern machine is in excellent condition and will provide decades of service. Since 2000

this foundation has donated approximately $378,000 worth of equipment for use in the Blaine Johnson Memorial Lab.

FISCAL IMPACT:

The donated funds will partially offset costs of the district’s football and nursing programs.

RECOMMENDATION:

It is recommended that the board of trustees accept the monetary donations of $2,000 from Dennis McMaster and

$200,000 from Catholic Healthcare West, plus the donation of a Berco 225 crankgrinder from the Blaine Johnson

Memorial Foundation.

101


Elizabeth A. Miller

Final Disposition:

c:Board/July/Surplus 2011.doc

AGENDA ITEM



Subject: Authorization to Declare District Property as Surplus


CONSENT - ACTION 10.C. Page 1 of 1

BACKGROUND:

Education Code Section 81450 allows for the sale, at auction, of district property not required for school purposes.

In order to include items for auction, the governing board must first declare the items to be surplus. Below is a list

of district property to be declared surplus and subsequently sold at auction. District personnel have determined that

these items can no longer be used by district programs. This process is utilized to ensure that the college does not

dispose of any item that still has value to the district.

Lot # Description Quantity Condition AHC ID# Serial #

621 Computers, CPUs, monitors, printers 10 pallets Poor

622

Tektronix oscillator, model #2235

6 each

Unknown

2844, 2846, 2855,

2859, 2860, 2865

623 HP oscillator, model #204C 1 each Unknown 705025 481487

624 Pasco calorimeters 6 each Unknown

625

Pasco temperature sensors, model

CI-6505A

6 each

Unknown

FISCAL IMPACT:

Total proceeds are dependent on the auction participation level.

RECOMMENDATION:

It is recommended that the board of trustees declare the list of items to be surplus and authorize disposal of the

items through the appropriate procedures.

102 Revised


C. Mesaros

Final Disposition:

AGENDA ITEM



Subject: Temporary Appointments Exempt From Classified Service


CONSENT - ACTION 10.D. Page 1 of 3

BACKGROUND:

The college hires substitute, short-term employees, and professional experts exempt from classified service per

Education Code Section 88003. All appointments are contingent on availability of funding and ending dates could

change based on district need. The attached is a list of such appointments.

(continued)

FISCAL IMPACT

Costs will be included in the 2011-2012 fiscal year budget.

RECOMMENDATION

It is recommended that the board of trustees approve the temporary appointments exempt from classified service on

the attached list.

103 Revised

All appointments are contingent on availability of funding and ending dates could change based on district need.

EMS, Fire, Law Enforcement Programs

Police and Fire Academy tactical officers, programs assistants, and program specialists are limited in the number of

days they are eligible to work. The number of hours is limited by the budget for the program—one tactical officer

may work a 40-hour workshop in 5 days, but another may work in a one-hour session on 40 different days. The

academy needs flexibility to schedule tactical officers, as they are available; for instance, if a fire officer is scheduled

to work in a class on a certain day, but is called to fight a fire that day, another officer is called to fill in. There is no

way to accurately predict how many hours each officer may work during the academic year. The total available

budget for tactical officers, divided by the hourly rate, is the maximum number of hours which can be worked by the

entire group of tactical officers. Short Term Appointments - EMS, Fire, Law Enforcement Programs

Police and Fire Academy technical aides are limited in the number of days they are eligible to work. The number of

hours is limited by the budget for the program—one aide may assist a 40-hour workshop in 5 days, but another may

assist a one-hour session on 40 different days. The academy needs flexibility to schedule aides, as they are available;

for instance, if a fire aide is scheduled to assist a class on a certain day, but is called to fight a fire that day, another

aide is called to fill in. There is no way to accurately predict how many hours each aide may be required to assist

during the academic year. The total available budget for technical aides, divided by the hourly rate, is the maximum

number of hours which can be worked by the entire group of technical aides.

Fire, Safety and EMS, Law Enforcement Programs

Positions:

Program Assistant I

Program Assistant II

Program Assistant III

Program Assistant IV

Hrly Rate

$ 9.96

$14.00

$15.59

$18.81

Employment

Period

7/20/11 – 06/30/12

Max Hrs

Not more than 40 hours/weekly

and/or

999 hours fiscally

Max Days

170 days

within the

Fiscal Year

Program Assistant I and III: Program Assistant IV:

Canales, Michael Ruth, Ross Canales, Michael

Rubatzky, John Smith, Richard Whitney-Jeffers, Kressie

Other Short Term Appointments

Name Position Employment Period Hourly Rate

Andrews, Wanda Program Assistant III 8/22/11 – 5/16/12 $15.59

Beck, Barbara Program Assistant III 8/22/11 – 5/16/12 $15.59

Brown, Marcia Program Assistant III 8/22/11 – 5/16/12 $15.59

Hill, David Program Assistant III 8/22/11 – 5/16/12 $15.59

Hunt, Mary Program Assistant III 8/22/11 – 5/16/12 $15.59

LaPointe, Angelina Program Assistant III 8/22/11 – 5/16/12 $15.59

Poole, Jarrod Program Assistant II 7/20/11 – 6/30/12 $14.00

Thacker, Cynthia Program Assistant III 8/22/11 – 5/16/12 $15.59

104 Revised

Revisions/Additions

Other Short Term Appointments

Name Position Employment Period Hourly Rate

Cardona, Fabiola Administrative Assistant I 7/20/11 – 6/30/12 $10.32

Corley, Christina Interpreter II 8/22/11 – 6/30/12 $28.00

Hixon, Tammi Interpreter III 8/22/11 – 6/30/12 $32.00

Holguin, Maria Program Specialist 7/01/11 – 8/12/11 $20.00

Morales, Jennie (Caldwell) Interpreter III 8/22/11 – 6/30/12 $32.00

Niznik, Clayton Interpreter I 8/22/11 – 6/30/12 $25.00

Schnepple, Elaine Interpreter IV 8/22/11 – 6/30/12 $32.00

Simmons, Elijah Interpreter I 8/22/11 – 6/30/12 $25.00

104a Revised


C. Mesaros

Final Disposition:

AGENDA ITEM



Subject: Change of Status of Classified Employee


CONSENT - ACTION 10.E. Page 1 of 1

BACKGROUND:

The following personnel action is recommended:

Temporary Work Schedule:

Pete Sarry, Jr., FROM shipping and receiving clerk, AHC bookstore, part time, 12 months, 28 hours weekly,

range 11-D (prorated at .75676 FTE), classified bargaining unit salary schedule, TO full time, 12 months, 37

hours weekly, range 11-D, classified bargaining unit salary schedule, retroactive to June 1, 2011 through June 30,

2011.

Reason: This is a peak time for the Allan Hancock College bookstore to receive and process incoming and

outgoing shipments.

FISCAL IMPACT

The increased cost to the AHC bookstore is approximately $1,117 for the 2011-2012 fiscal year and the cost will be

budgeted for the 2011-2012 fiscal year.

RECOMMENDATION

A recommendation that the board of trustees approve the temporary change of status of Pete Sarry Jr., shipping and

receiving clerk, AHC bookstore, retroactive to June 1, 2011 through June 30, 2011.

105


C. Mesaros

Final Disposition:

AGENDA ITEM



Subject: Coaching Appointment and Stipend


ACTION - CONSENT 10.F. Page 1 of 4

BACKGROUND

The following personnel action for coaching appointments are recommended. The district reserves the right to cancel

any coaching appointment and/or stipend or to reassign the area of service.

The coaching appointments for the period of August 1, 2011 through November 30, 2011, or earlier per district need.

Assistant Coaches:

1. Carnine, Keith, volleyball, $3,366 stipend

2. Darway, Sandra, volleyball, $3,366 stipend

(continued)

FISCAL IMPACT

The cost to the district is approximately $114,441 for the 2011-2012 fiscal year and is included in the 2011-2012

fiscal year budget.

RECOMMENDATION

A recommendation that the board of trustees approve the coaching appointments and to approve the off-season

coaching stipends as presented, or earlier per district need.

106 Revised


C. Mesaros

Final Disposition:

The coaching appointments for the period of August 1, 2011 through December 15, 2011, or earlier per district need.

Head Coaches:

3. Denne, Harold, golf (m), $1,592 stipend

4. Garcia, Alvaro, soccer (m), $4,179 stipend

5. Garcia, Rodrigo, soccer (w), $4,179 stipend

6. Molina, Julio, volleyball, $4,179 stipend

7. Quintana, Louie, track (m & w), $1,592 stipend

8. Spalinger, Jeff, tennis (w), $1,592 stipend

The coaching appointment for the period of August 1, 2011 through February 28, 2012, or earlier per district need.

Assistant Coach:

9. Conde, Vincent, basketball (m), $3,732 stipend

The coaching appointments for the period of August 1, 2011 through June 30, 2012, or earlier per district need.

Head Coaches (full-time faculty):

10. Dutra, Kris, football, $7,000 stipend

11. Maumausolo, Scia, softball, $7,000 stipend

12. Stevens, Chris, baseball, $7,000 stipend

The coaching appointments for the period of August 10, 2011 through December 15, 2011, or earlier per district need.

Assistant Coaches:

13. Aguilar, Rick, football, $2,500 stipend

14. Almaguer, Shawn M. Jr., football, $1,500 stipend

15. Maltagliati, Frank, football, $3,000 stipend

16. Pope, Michael, football, $2,500 stipend

17. Pua, Sandy, football, $3,000 stipend

18. Riordan, Tim, football, $3,500 stipend

The coaching appointment for the period of August15, 2011 through December 15, 2011, or earlier per district need.

Assistant Coach:

19. Cantrell, Robert, soccer (w), $2,532 stipend

The coaching appointment for the period of August 22, 2011 through February 29, 2012, or earlier per district need.

Assistant Coach:

20. Green-Hall, Kellie, basketball (w), $732 stipend

The coaching appointment for the period of August 22, 2011 through March 1, 2012, or earlier per district need.

Head Coach:

21. Meyer, William Max, basketball (w), $4,179 stipend

106a Revised


C. Mesaros

Final Disposition:

The coaching appointment for the period of August 22, 2011 through March 31, 2012, or earlier per district need.

Assistant Coaches:

22. Bruse, Wendy, basketball (w), $4,500 stipend

23. Madrigal, Louise, basketball (w), $3,500 stipend

The coaching appointments for the period of October 1, 2011 through February 28, 2012, or earlier per district need.

Head Coach:

24. Gorton, Ralph, basketball (m), $4,179 stipend

Assistant Coach:

25. Vernon, Sherman, basketball (m), $5,000 stipend

The coaching appointments for the period of January 1, 2012 through May 15, 2012, or earlier per district need.

Head Coaches:

26. Denne, Harold, golf (m), $3,624 stipend

27. Quintana, Louie, track (m & w), $3,624 stipend

28. Spalinger, Jeff, tennis (w), $3,624 stipend

The coaching appointment for the period of January 1, 2012 through May 16, 2012, or earlier per district need.

Head Coach:

29. Garcia, Rodrigo, soccer (w), $1,592 stipend


Assistant Coaches:

30. Guzman-Flores, Victor, track (m & w), $2,100 stipend

31. Rucker, Lawrence, track and field (m & w), $2,100 stipend


Head Coach:

32. Molina, Julio, volleyball, $1,592 stipend

Assistant Coaches:

33. Carnine, Keith, volleyball, $1,000 stipend

34. Darway, Sandra, volleyball, $1,000 stipend

The coaching appointment for the period of January 23, 2012 through May 15, 2012, or earlier per district need.

Head Coach:

35. Garcia, Alvaro, soccer (m), $1,592 stipend

106b Revised


C. Mesaros

Final Disposition:

The coaching appointment for the period of March 1, 2012 through May 30, 2012, or earlier per district need.

Head Coach:

36. Meyer, William Max, basketball (w), $1,592 stipend

The coaching appointment for the period of March 1, 2012 through June 30, 2012, or earlier per district need.

Head Coach:

37. Gorton, Ralph, basketball, (m), $1,592 stipend

106c Revised


C. Mesaros

Final Disposition:

AGENDA ITEM



Subject: Appointment of Nontenure-Track Faculty


CONSENT - ACTION 10.G. Page 1 of 1

A recommendation may be made to approve the appointment of a nontenure-track faculty in the business department.

If a recommendation is made, a revised board agenda will be presented.

107


Luis P. Sanchez

Final Disposition:

AGENDA ITEM



Subject: Part-time Faculty Appointments, Regular Faculty Overload Assignments

and Special Assignments/Stipends


CONSENT - ACTION 10.H. Page 1 of 5

BACKGROUND:

Credit and noncredit instruction and noninstructional assignments for part-time faculty and overload and special

assignments/stipends for regular full-time faculty are recommended for the time periods designated on the

attached list, as per the California Education Code, Section 87482.5.

FISCAL IMPACT:

Budgeted for the 2010-2011 fiscal year.

RECOMMENDATION:

It is recommended that the board of trustees approve the attached list of part-time faculty appointments and

regular faculty overload and special assignments/stipends.

108

FACULTY ASSIGNMENTS - CREDIT

(Full-time and Part-time Faculty) - Stipends

INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT

Adams, Kate Coordinate the sequencing of curricular development

in English 514; oversee placement thresholds

$650.00

Alvarez, Hector To provide 5 days of registration and counseling

coverage (6/7/11-6/14/11)

$2,281.45


coverage at LVC (6/15/11-6/16/11)

$912.58

Alvarez, Hector To provide 8 days of registration and UTC counseling

coverage (6/20/11-6/30/11)

$3,650.32

Alvarez, Hector To provide 1 day of registration and counseling

(6/15/11)

$456.29


coverage (6/6/11-6/14/11)

$2,737.74

Alvarez, Hector To provide 5 days of registration and UTC counseling

coverage (6/23/11-6/30/11)

$2,281.45

Battaglia, Rose Marie Mentoring and part-time professional development

(4/15/11)

$120.00

Bondello, Mick Biology program review stipend (Jan-May 2011) $100.00

Bondello, Mick Complete up to the duration of the project worth of

data; review, revise, implement and assess Student

Learning Outcomes (SLO) plan and attend leads

meetings; final deliverable; summary assessment data

and SLO plan (Feb-May 2011)

$1,000.00

Brannon, Tammy Biology program review stipend

(Jan-May 2011)

$100.00

Cain, Denize Coordinate the sequencing of curricular development

in English 513

$350.00

Comstock, Marie Write curriculum specific content for articulation

brochure for business; record articulation agreement

information for each 10 area high schools

$1,587.50

Comstock, Marie Prepare template and write curriculum specific content

for articulation brochures for business; record

articulation agreement information for each 10 area

high schools

$3,500.00

Comstock, Marie Write curriculum specific content for articulation

brochures entrepreneurship; record articulation

agreement information for each 10 area high schools

$1,875.00

Comstock, Marie Meet, confer, develop strategic plan for

Entrepreneurship in residence program

$1,000.00

109




Cook, Sue Instructor for computer applications in the workplace

contract education training for PathPoint

$794.92

Derry, Jody Prepare template and write curriculum specific content

for articulation brochures; write curriculum specific

content for articulation brochures; record articulation


$3,500.00

Derry, Jody Electronic portfolio design, testing, report and training

materials

$2,750.00

Diaz, Cynthia

To provide 15 days of registration and counseling

coverage

(6/7/11-6/15/11)

$4,775.10

Diaz, Cynthia To provide 11 days of registration and counseling

coverage

(6/7-6/21/11 and 6/29-6/30/11)

$3,501.74

English, Blake To provide 8 days of registration and UTC counseling

coverage

(6/9/11-6/22/11

$4,272.96

English, Blake To provide 6 days of registration and UTC counseling

coverage

(6/7/11-6/15/11)

$3,204.72

English, Blake To provide 4 days of CTE registration and counseling

coverage

$2,136.48

Estrada, Patricia Coordinate the sequencing of curricular development

in English 514

$200.00

Farley, Susan Coordinate the sequencing of curricular development

in English 513; mentor part-time faculty

$1,200.00

Freeland, Clint To provide 9 days of registration and counseling

coverage

(6/1/11-6/14/11)

$3,971.52

Freeland, Clint To provide 8 days of registration and coverage

(6/1/11-6/13/11)

$3,530.24

Freeland, Clint To provide 4 days of registration and CTE counseling

coverage

(6/16,6/21,6/29 and 6/30/2011)

$1,765.12

Haddad, Lubna Large class stipend for Psy 118 CRN:40449 (Term 4)

(3/21/11-5/20/11)

$900.00

Jozwiak, Jennifer Coordinate the sequencing of curricular development

in English 512

$200.00

Kappen, Karin Coordinate the sequencing of curricular development

in English 513

$350.00

Kazarian, Al Mentoring and professional development

(4/15/11)

$120.00

Knight, Julie Coordinate the sequencing of curricular development

in English 513; coordinate needs with counseling

$700.00

110




Loomis, Sherry Mentoring and professional development

(4/15/11)

$120.00

Metaxas, Linda Planning and preparation for Friday Night Science

(May 13, 2011)

$150.00

Miyahara, Len Planning and preparations for Friday Night Science

(Jan-May 2011)

$150.00

Miyahara, Len Biology program review stipend

(Jan-May 2011)

$100.00

Montanez-Rodriquez,

Carmen

Research in careers, articulation, coursework,

curriculum, skills, and opportunities in MIS; written

report submitted for use in SBEC and the website in

Entrepreneurship center

$1,700.00

Murtha, Robert Mentoring and part-time professional development

(4/15/11)

$120.00

Nouri, Dustin Planning and preparations for Friday Night Science

(May 13, 2011)

$150.00

Nunez, Christina Coordinate the sequencing of curricular development

in English 513

$350.00

Perry, Mary Planning and preparations for Friday Night Science

(Jan-May 2011)

$150.00

Perry,Mary Biology program review stipend

(Jan-May 2011)

$100.00

Philbin, D.K Planning and preparation for Friday Night Science

(May 13, 2011)

$150.00

Raybould-Rodgers, Julia Electronic portfolio design, testing, report and training

materials

$2,750.00

Raybould-Rodgers, Julia Coordinate the sequencing of curricular development

in English 512; coordinate curriculum development

and lab curricula within the writing center; learning

outcomes and assessments

$3,500.00

Read, Jim Coordinate the sequencing of curricular development

in English 514; produce a report of the activities

completed for dissemination campus wide

$3,300.00

Roepke, Thesa Stipend to oversee the children’s center; job will

consist of processing enrollment, attendance,

overseeing staffing schedules for children and

personnel; overseeing the day-to-day center

operations, meeting regulatory (Title 22 and Title 5)

requirements and other related duties as required to

address the needs of the program

(6/13-7/22/11 and 7/25/11-8/4/11)

$2,567.43

Sadowski, Thomas Coordinate needs with counseling; integrate reading

program and design alternative pathways

$2,950.00

Sanchez, Veronica To provide 6 days of registration and counseling

coverage

6/7/11-6/15/11)

$2,476.00

111




Sanchez, Veronica To provide 9 days of registration and UTC counseling

coverage

(6/16/11-6/30/11)

$3,714.66

Sanchez, Veronica To provide 5 days of registration and counseling

coverage

(6/7/11-6/14/11)

$2,063.70

Sanchez, Veronica To provide 6 days of registration and UTC counseling

coverage

(6/21-6/28/11 and 6/30/11)

$2,476.00

Sukad, Wilma Mentoring and professional development

(4/14/11)

$120.00

Talkin, Helen Server as the historian path finding evidence team;

create the map; organize and create the ‘How to’

documents for future teams about the evidence team

process; final document due not later than July 15

(Jun-July 2011)

$1,000.00

Teniente-Cuello, Yvonne To provide 3 days of registration and counseling

coverage

(6/1/11-6/2/11 and 6/16/11)

$1,368.90

Teniente-Cuello, Yvonne To provide 3 days of registration and counseling

coverage

(6/1-6/2/11 and 6/16/11)

$1,457.85

Teniente-Cuello, Yvonne To provide 5 days of registration and CTE counseling

coverage

$2,429.75

Warrick, Margaret Prepare template and write curriculum specific content

for articulation brochures; write curriculum specific

content for articulation brochures; record articulation


$2,125.00

Wise, Ashley Biology program review stipend

(Jan-May 2011)`

$100.00

112


Luis P. Sanchez

Final Disposition:

AGENDA ITEM



Subject: Equivalency Certification for Faculty


CONSENT - ACTION 10.I. Page 1 of 1

BACKGROUND:

A recommendation may be made to approve an equivalency certification for faculty members who have been

authorized to teach as needed, based on equivalency criteria specified in Board Policy 4105 and as restricted by the

equivalency certification document.

113


Elizabeth A. Miller

Final Disposition:

c:Board/July/Award Public Safety Complex.doc

AGENDA ITEM



Subject: Award of Contract for the Public Safety Complex Project, Bid #11-02


ACTION 12.A. Page 1 of 2

BACKGROUND:

At the December 14, 2010 meeting of the board of trustees, administration received approval to solicit bids for the

Public Safety Complex project, which will be located at the Lompoc Valley Center. This project consists of a 36,678

square feet academic building, a 12,286 square feet apparatus storage building, and an 8,568 square feet six-story fire

tower. The training site will include a one-mile emergency vehicle operation course (EVOC), a skid pan/slow speed

driving skills area, a one-quarter mile fitness track, scenario village buildings, a shooting range, a prop house, and

parking for approximately 150 staff, student, and visitor vehicles.

Legal advertisements were placed in three newspapers including the Santa Maria Times on January 26, February 2,

April 5, and April 12, 2011. Seven vendors responded to the bid opening held on June 7, 2011, as follows:

Vendor Location Bid

Sinanian Development, Inc. Tarzana, CA $26,888,000

Jeffrey C. Stone Inc.,

dba Summit Builders Lakewood, CA $27,170,000

Lewis C. Nelson Selma, CA $27,200,000

SJ Amoroso Construction Co., Inc. Costa Mesa, CA $27,377,000

Flintco Pacific Roseville, CA $27,477,000

Solpac Construction, Inc.

dba Soltek Pacific Construction San Diego, CA $27,725,000

Roebbelen Contracting, Inc. El Dorado Hills, CA $28,498,000

(Continued)

FISCAL IMPACT:

The estimated construction costs of $26,888,000 will be funded by Bond Measure I.

RECOMMENDATION:

It is recommended that the board of trustees reject the bid protest from Summit Builders and award the contract for

the Public Safety Complex project to Sinanian Development, Inc. in the amount of $26,888,000.

114 Revised

The district received a bid protest from Summit Builders requesting that the district consider Sinanian Development

Inc.’s bid as non-responsive on the grounds of failure to list all sub-contractors performing work in excess of one-half

of one percent of their bid amount. The district has reviewed Summit Builders’ protest and recommends that the

board of trustees reject their bid protest on the ground that Public Contract Code § 4106 mandates when a contractor

fails to specify a subcontractor to perform work in excess of one-half of one percent of the contractor’s total bid, the

contractor agrees that he/she is fully qualified to self-perform and shall self-perform the work. Sinanian responded

to the bid protest and confirmed that it will self-perform the work.

114a Revised


Felix Hernandez Jr.

Final Disposition

AGENDA ITEM



Subject: Childcare Center Addition Project Funding Reallocation


ACTION 12.B. Page 1 of 1

BACKGROUND

During the June 21, 2011 meeting, the board approved the selection of bid alternates, thus rejecting bid

alternates 1 through 8 for the Childcare Center Addition project. The district has completed evaluating bid

proposals for the project. Based on the bid of lowest responsive and responsible bidder and the additional

soft cost funding needs, an additional $1,064,508 is needed to fund the project. Using the previously set-

aside $650,000 in program contingency and based on retaining $149,500 in a program-wide contingency,

brings the additional funding needed for the Childcare Center Addition project to $564,008.

Administration has identified available bid savings and program-wide contingency from the One Stop

Student Services Center project of $6,500,000 and Public Safety Complex project $10,931,983, and an

additional $850,000 available from Public Safety Complex, Plant Services Secondary affects project, for

a total available reallocation amount of $18,218,983 of Bond Measure I funding. With the availability

of these funds, there continues to be a program-wide contingency of $4,841,557 for capital construction

projects.

Administration is recommending, at the July 19, 2011 meeting, reallocation of available Bond Measure I

funding to the Childcare Center Addition project in the amount of $564,008 leaving Bond Measure I

available balance of $17,717,975 for reallocation to other projects.

FISCAL IMPACT

There is no cost to reallocate Bond Measure I funds.

RECOMMENDATION

It is recommended the board authorize the district to reallocate $564,008 to the Childcare Center Addition

project, leaving a Bond Measure I remaining available funding balance of $17,717,975.

115


Elizabeth A. Miller

Final Disposition:

c:Board/July/Award Childcare Center

AGENDA ITEM



Subject: Award of Contract for the Childcare Center Addition Project, Bid #11-01


ACTION 12.C. Page 1 of 1

BACKGROUND:

At the December 14, 2010 meeting of the board of trustees, administration received approval to solicit bids for the

childcare center addition project. This project will construct an addition to the existing building J (Family and

Consumer Education) on the Santa Maria campus and will replace building Z (Parent/Child Study Center), which will

be demolished. The 6,800 square feet addition will provide additional classrooms to accommodate the increased

number of children currently housed in building Z. The project will also provide a hands-on learning lab for the

degree and certificate programs in early childhood studies. This project will have a secured access only through the

main entrance on the north side of the project. The existing parking lot on the north side of the project will be

redesigned to accommodate the new building. A new parking area and drop-off lane will be added. A new outdoor

play area, connecting to the existing building J, will be provided to the west of the project.

Legal advertisements were placed in three newspapers including the Santa Maria Times on February 3, February 10,

April 5, and April 12, 2011. Seven sealed bids were received and opened on June 2, 2011, and one was found to be

non-responsive. The results are as follows for the base bid:

Vendor Location Amount

Pacific-Mountain Contractors of California, Inc. Concord, CA $5,269,500

AMG & Associates, Inc. Santa Clarita, CA $5,433,000

Melchiori Construction Co. Santa Barbara, CA $5,654,439

Speiss Construction Co. Santa Maria, CA $5,777,800

SBS Corporation Westlake Village, CA $5,797,510

Viola Inc. Oxnard, CA $5,925,000

Non-Responsive:

Roebbelen Contracting, Inc., El Dorado Hills, CA

FISCAL IMPACT:

Estimated construction costs of approximately $5,270,000 will be funded by Bond Measure I.

RECOMMENDATION:

It is recommended that the board of trustees award the contract for the childcare center addition project to

Pacific-Mountain Contractors of California, Inc. in the amount of $5,269,500.

116


Felix Hernandez Jr.

Final Disposition

AGENDA ITEM



Subject: Industrial Technology and Physical Education/Athletic Fields Project

Funding Reallocation


ACTION 12.D. Page 1 of 1

BACKGROUND

At the June 21, 2011 meeting, administration reported on the bids received, including bid alternates, for the Public

Safety Complex; Childcare Center Addition; Industrial Technology and Physical Education/Athletic Fields; and

Physical Education/ Athletics, Remodel Building N projects. An analysis of available bid savings and Bond

Measure I program-wide contingency were provided.

During the meeting, the board approved the selection of bid alternates 1 (completion of loop road) and 5A

(construction of northwest parking lot – PCPA occupies) and rejecting bid alternates 2A (sequential construction

phasing), 2B (concurrent construction phasing, 3 (LEED Certification of building O), 4 (exterior cement plaster in

lieu of metal panels), and 5B (constructing north parking lot – PCPA relocates) for the Industrial Technology and

Physical Education/Athletic Fields project.

The district has completed evaluating bid proposals for the project. Based on the bid of lowest responsive and

responsible bidder and the additional soft cost funds needed, an additional $16,212,722 is required to fund the

project.

Administration has identified available bid savings and program-wide contingency from the One Stop Student

Services Center project of $6,500,000 and Public Safety Complex project $10,931,983, and an additional

$850,000 available from Public Safety Complex, Plant Services Secondary affects project, for a total available

reallocation amount of $18,281,983 in Bond Measure I funding. With the availability of these funds there

continues to be a program-wide contingency of $4,841,557 for capital construction projects.

Administration is recommending, at the July 19, 2011 meeting, reallocation of available Bond Measure I funding

to the Childcare Center Addition project in the amount of $564,008 leaving an available balance of $17,717,975.

In this action item, administration is recommending approval to reallocate available Bond Measure I funds in the

amount of $16,212,722 to the Industrial Technology and Physical Education/Athletic Fields project leaving Bond

Measure I available balance of $1,505,253 for future reallocation.

FISCAL IMPACT

There is no cost to reallocate Bond Measure I funds.

RECOMMENDATION

It is recommended the board authorize the district to reallocate $16,212,722 to the Industrial Technology and

Physical Education/Athletic Fields project, leaving a Bond Measure I remaining available funding balance of

$1,505,253.

117


Elizabeth A. Miller

Final Disposition:

c:Board/July/Award Industrial Tech PE-Athletic Fields

AGENDA ITEM



Subject: Award of Contract for the Industrial Technology and

Physical Education/Athletic Fields Project, Bid #11-03


ACTION 12.E. Page 1 of 1

BACKGROUND:

At the September 14, 2010 meeting of the board of trustees, administration received authorization to utilize the

design-build process for the industrial technology and physical education/athletic fields project. This project will

construct a new building to house industrial technology programs including automotive transportation technology,

auto body technology, architecture/engineering technology, machine technology, welding, and administrative support.

The new facility will be located to the south of building O (Industrial Technology), in the space currently occupied

by the track and football fields. In addition, the baseball field will be relocated, adjacent to the existing softball field

across College Drive, the grass practice field and soccer fields will be reconfigured, and a new running track (with a

football/soccer field in the interior of the running track) and practice football field will be constructed in the vacated

space.

Legal advertisements were placed in three newspapers including the Santa Maria Times on March 8 and March 15,

2011. Five sealed bids were received and opened on June 14, 2011, and two were found to be non-responsive. The

results are as follows for the base bid plus bid alternates 1 and 5A:

Vendor Location Total Amount

Flintco Pacific, Inc. Roseville, CA $19,520,000

Diani Building Corp. Santa Maria, CA $20,153,000

Stronghold Engineering/RC Construction, Rialto, CA $21,499,000

a joint venture

Non-Responsive:

Sinanian Development, Inc., Tarzana, CA

John F. Otto, Inc. dba Otto Construction, Sacramento, CA

FISCAL IMPACT:

Estimated construction costs of approximately $19,520,000 million will be funded by Bond Measure I.

RECOMMENDATION:

It is recommended that the board of trustees award the contract for the industrial technology and physical

education/athletic fields project to Flintco Pacific, Inc. in the amount of $19,520,000.

118


Elizabeth A. Miller

Final Disposition:

c:Board/July/Award PE-Athletics bldg N

AGENDA ITEM



Subject: Non-Award of Contract for the Physical Education/Athletics,

Remodel of Building N Project, Bid #11-04


ACTION 12.F. Page 1 of 1

BACKGROUND:

At the September 14, 2010 meeting of the board of trustees, administration received authorization to utilize the

design-build process for the physical education/athletics, remodel of building N project. This project proposes a

renovation of the athletic training facility, physical fitness lab, locker rooms, team rooms, showers, and equipment

room. The project will address the building systems, such as the boiler, heating/ventilation/air conditioning (HVAC),

main electrical lighting, power, data, and fire alarm. Door hardware and hallway flooring will also be replaced, and

the building interior and exterior will be painted.

Legal advertisements were placed in three newspapers including the Santa Maria Times on March 2 and March 9,

2011. Three sealed bids were received and opened on June 14, 2011. The results are as follows:

Vendor Location Base Bid Amount

Otto Construction Sacramento, CA $6,781,000

Diani Building Corp. Santa Maria, CA $7,290,000

Vernon Edwards Santa Maria, CA $7,574,500

All bids exceed available funding. Based on the bid responses, the district will reassess the scope of the project.

FISCAL IMPACT:

Total project costs were estimated at $4.9 million, to be funded by Bond Measure I.

RECOMMENDATION:

It is recommended that the board of trustees reject all bids for the physical education/athletics, remodel of building N

project.

119

Administrator Initiating Item: Felix Hernandez Jr.

Final Disposition

AGENDA ITEM


From: Superintendent/President June 21, 2011

Subject: Kinesiology/Recreation Management/Athletics, Modernization Building N

Initial Project Proposal Approval


ACTION 12.G. Page 1 of 2

BACKGROUND

At the special board meeting of August 27, 2010, administration conducted a facilities planning workshop

to provide the board of trustees with an overview of the remaining capital construction projects and various

approaches intended to provide funding strategies as outlined in the Bond Measure I, Capital Construction

Program Executive Report, dated August 27, 2010. The board was provided with an overview of the Physical

Education/Athletics, Remodel Building N Final Project Proposal (FPP), included in the executive report.

In order to implement the proposed approaches outlined in the executive report, at the September 14, 2010

meeting, the board of trustees made a decision to approve the Physical Education/Athletics, Remodel Building

N Final Project Proposal (FPP). This project proposes a renovation of the athletic training facility, physical

fitness lab, locker rooms, team rooms, showers and equipment room. The project will address the building

systems; such as, the boiler, HVAC, main electrical lighting, power, data and fire alarm. Door hardware and

hallway flooring will also be replaced and painting the building interior and exterior for an estimated total

project cost of $4.9M. Board approval of the FPP established the project scope, however, no additional

funding was allocated. In addition, the board authorized solicitation of bid pricing using the “design-build”

project delivery method.

At the May 4, 2011 special board meeting, administration presented a Bond Measure I Capital Construction

and Scheduled Maintenance Program progress report to assist the board in making future decisions and in

preparation for the bid openings which were received in June 2011.

(continued)

FISCAL IMPACT

There is no cost to submit the initial project proposal to the State Chancellor’s Office.

RECOMMENDATION

A recommendation the board of trustees authorize the district to submit the Kinesiology/Recreation

Management/Athletics, Modernization Building N initial project proposal to the State Chancellor’s Facilities

Planning System Office.

120

At the June 21, 2011 meeting, administration reported on the bids received, including bid alternates, for

the Public Safety Complex; Childcare Center Addition; Industrial Technology and Physical Education/

Athletic Fields; and Physical Education/ Athletics, Remodel Building N projects. An analysis of available

bid savings and Bond Measure I program-wide contingency were provided. It was determined that funding

for the Physical Education/Athletics, Remodel Building N project would not be available, based on the

board’s priorities.

In an effort to develop a path forward for the Physical Education/Athletics, Remodel Building N project,

the State Chancellor’s Facilities Planning System Office was contacted and informed of the situation. It

was recommended the district submit an initial project proposal (IPP) in order to start the process of seeking

state funding consideration. Submittal of the IPP with the new name of the project, Kinesiology/Recreation

Management/Athletics, would enhance the chances for state funding. In addition, the State Chancellor’s

Facilities Planning System Office recommended the “design-bid-build” approach in order to enhance the

project’s chances for funding as a “ready access project.”

At the July 21, 2011 board meeting, the district is requesting the board of trustees to authorize the district to

submit the Kinesiology/Recreation Management/Athletics Modernization Building N initial project proposal

to the State Chancellor’s Facilities Planning System Office as the first step in the process for state funding

consideration. The total project cost is estimated at $6.8M.

121


Felix Hernandez Jr.

Final Disposition

AGENDA ITEM



Subject: One Stop Student Services Center, Bid 09-09, Change Order 9


ACTION 12.H. Page 1 of 2

BACKGROUND:

On May 10, 2010, the board of trustees awarded the contract for the One Stop Student Services Center project,

bid 09-09, to Solpac Construction Inc., dba Soltek Pacific Construction Company. The project seeks to construct

a new 44,788 sq. ft., two-story student services building and a new 21,053 sq. ft., two-story administration

building with associated on and off-site improvements. In addition, the project develops a new north Bradley

Road driveway, northeast loop road, and parking lot in accordance with the board approved 2008 Bond Measure

I, Facilities Site and Utilities Master Plan. The project also includes demolition of existing buildings A, B, I, N-

Annex, T, U, V, and X.

Change order 9 provides an additional light fixture in building B; provides an additional two exit signs; adds

one occupancy sensor; provides a step footing detail for contractor implementation; and provides structural steel

modifications included in approved structural steel submittals.

The contingency balance prior to the approval of change order 9 is $1,309,518.00.

The following page shows an itemized list for change order 9:

(continued)

FISCAL IMPACT:

The amount of change order 9 is $16,767.00. This change order will increase the contract amount from

$21,882,684 to $21,899,451.00.

RECOMMENDATION:

A recommendation to approve change order 9 to the contract with Solpac Construction Inc., dba Soltek Pacific

Construction Company, and to authorize the vice president, facilities and operations, to sign change order 9.

122

One Stop Student Services Center Project

Bid 09-09, Change Order 9

72

Contractor shall provide and install one (1) additional "RC1" light fixture in building B,

room 205B, as provided in the response to request for information 106. $628.00

73

Contractor shall provide and install a total of two (2) type 'E' exit signs, in corridor 200A

and hallway 201W, as provided in the response to request for information 132. $1,403.00

74

Contractor shall provide and install one (1) occupancy sensor in corridor 201, as

provided in the response to request for information 188. $590.00

75

Contractor shall implement step footing detail as provided in the response to request for

information 330. $1,256.00

76

Contractor shall implement structural steel revisions as provided in the response to

request for information 308. $1,461.00

31.1

Contractor shall construct the structural steel in accordance with the four (4) sketches

included with the return of submittal 051200-001-R0 and the two (2) revised sketches

issued with the return of submittal 051200-001-R3. CCD 031.1 shall supersede CCD

031 in its entirety. $6,589.00

77

Contractor shall implement structural steel revisions to stairs 2, 3, 4, and 5 as provided in

the response to request for information 273. $4,840.00

Change Order 9 Total $16,767.00

One Stop Student Services Center Project


Amount

Time

(Days)

Original Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $21,501,000.00 790

Change Orders To Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $381,684.00 191

Change Order 9. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $16,767.00 0

Current Contract. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $21,899,451.00 981

123


Felix Hernandez Jr.

Final Disposition

AGENDA ITEM



Subject: Parking Lot 1 East Pavement Maintenance Project, Bid 11-05, Change Order 1


ACTION 12.I. Page 1 of 2

BACKGROUND:

On April 19, 2011, the board of trustees awarded the contract for the Parking Lot 1 East Pavement Maintenance

project to R. Simons Co., Inc. The project seeks to reconstruct 38,690 sq. ft. of the most severely damaged

pavement in lot 1, and includes re-grading and compacting the existing base, new asphalt pavement, and

replacing markings. This project also includes slurry seal application for 79,634 sq. ft. of less damaged areas.

Change order 1 provides additional infrastructure for blue phone communication as needed to provide a new

pathway for the cable inside the building. In addition, change order 1 provides additional labor to remove and

replace ceiling tiles to allow installation of new cable.

The contingency balance prior to the approval of change order 1 is $ $23,329.

The following page shows an itemized list for change order 1:

(continued)

FISCAL IMPACT:

The amount of change order 1 is $2,629.42. This change order will increase the contract amount from

$184,947.50 to $187,576.92.

RECOMMENDATION:

A recommendation to approve change order 1 to the contract with R. Simons Co., Inc., and to authorize the vice

president, facilities and operations, to sign change order 1.

124

Parking Lot 1 East Pavement Maintenance Project


CCD # Description

1

Modify curb island and striping as shown on plan revision #1 to accommodate a future

loading zone at the PCPA building. The drawing indicates shifting the proposed island

approximately 10’ to the east, along with appropriate striping revisions. No additional

curb, asphalt or striping is required as a part of this change. $0

2

Contractor shall provide and install additional infrastructure for blue phone

communication cable including conduit, wiremold, fittings and supports as needed to

provide a new pathway for the cable inside the building. Contractor shall also provide

additional labor to remove and replace ceiling tiles and access the ceiling space for

installing new cable on existing bridal rings. $2,629.42

Change Order 1 Total $2,629.42

Parking Lot 1 East Pavement Maintenance Project


Amount

Time

(Days)

Original Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $184,947.50 75

Change Orders To Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $0 0

Change Order 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,629.42 0

Current Contract. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $187,576.92 75

125


Elizabeth A. Miller

Final Disposition:

c:board/July/Copier piggyback.doc

AGENDA ITEM



Subject: Authorization to lease Copiers for Campus Graphics

Utilizing Existing Contracts


ACTION 12.J. Page 1 of 1

BACKGROUND:

The current lease agreement for five copy machines used in campus graphics will expire on September 15, 2011.

Pursuant to the provisions of Public Contract Code Sections 20118 and 20652, staff recommends that it is in the best

interest of the district at this time to lease five replacement copiers pursuant to a “piggyback” clause in which the

originating district has complied with all competitive bidding requirements.

FISCAL IMPACT:

The lease and maintenance charges for the five copiers total $7,035 per month, which is included in the 2011-2012

district budget.

RECOMMENDATION:

It is recommended that the board of trustees authorize awarding the lease of five replacement copiers to Canon

Business Solutions in the amount of $7,035 per month under the terms and conditions of the California State

University Agreement No. 70818 offered by Canon USA, Inc. The board of trustees finds and determines that it

is in the best interest of the district to lease copiers utilizing existing contracts.

126


C. Mesaros

Final Disposition

AGENDA ITEM



Subject: Ratification of the Agreement between the Allan Hancock

College Joint Community College District and the California

Federation of Teachers/Part-Time Faculty Association of

Allan Hancock College Local 6185 for 2010-2011 Contract

Reopeners

Reason for Board Consideration

ACTION

Item Number

12.K.

Enclosure

Page 1 of 82

BACKGROUND

Negotiations between the district and the California Federation of Teachers/Part-Time Faculty Association of

Allan Hancock College Local 6185 contract reopeners began December 2, 2010 with tentative agreement

reached on the entire Agreement on June 30, 2011.

It is recommended that the board of trustees ratify the 2011-2014 Agreement between the Allan Hancock

College Joint Community College District and the California Federation of Teachers/Part-Time Faculty

Association of Allan Hancock College Local 6185 pending ratification by CFTPFA Local 6185.

FISCAL IMPACT

None

RECOMMENDATION

It is recommended that the board of trustees ratify the Agreement between the Allan Hancock College Joint

Community College District and the California Federation of Teachers/Part-Time Faculty Association of

Allan Hancock College Local 6185 pending ratification by CFTPFA Local 6185.

127


Luis P. Sanchez

Final Disposition:

AGENDA ITEM



Subject: Resolution 11-22 California Department of Education, General Child Care

and Development Programs


ACTION 12.L. Page 1 of 2

BACKGROUND:

California Department of Education, Child Development Division: General Child Care and Development Programs

($240,065)

The college has been notified of funding to support the facilitation of a quality childcare lab program, retain qualified

lab school staff, and develop curriculum. Funds will also support evaluating the program’s effectiveness, including

licensing requirements and accreditation standards for compliance.

(Submitted by Thesa Roepke, Ardis Neilsen)

California Department of Education requires the board of trustees to adopt a resolution certifying their approval to

enter into contract number CCTR-1304 to receive funds for its child care program.

FISCAL IMPACT:

$240,065 received in funding. This is a one-year project with no matching funds requirement of the district. This

project period is July 1, 2011 - June 30, 2012.

RECOMMENDATION:

It is recommended that the board of trustees adopt Resolution 11-22.

128

RESOLUTION 11-22

A RESOLUTION OF THE BOARD OF TRUSTEES OF

THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

ENTERING INTO A GENERAL CENTER CHILD CARE CONTRACT TO SUPPORT THE ALLAN HANCOCK

COLLEGE CHILD CARE PROGRAM

Whereas, the Allan Hancock College Child Care Program, located at 800 South College Drive, Santa Maria,

California, has been awarded funds to support its child care program; and

Whereas, the superintendent/president, as the chief executive officer of the district, is responsible for the overall

operation of the institution; and

Whereas, the administrative responsibilities for the Child Care Program will be overseen by the dean of academic

affairs and center director, These Roepke; and

Whereas, the Allan Hancock Joint Community College District Board of Trustees delegates authority to the following

district personnel to act as agents on its behalf:

José M. Ortiz, Superintendent/President

Elizabeth A. Miller, Associate Superintendent/Vice President, Administrative Services.

Now, therefore, be it resolved, that the Allan Hancock Joint Community College District Board of Trustees hereby

authorizes the college to enter into contract number CCTR-0313 with the California Department of Education to

receive funds that support the operation of a quality child care program and that the persons who are listed below are

authorized to sign the transaction for the Board of Trustees.

Motion to adopt said resolution was made by:

Seconded by:

PASSED AND ADOPTED this 19th day of July, 2011, by the following vote:

AYES:

NOES:

ABSTENTIONS:

STATE OF CALIFORNIA )

COUNTIES OF SANTA BARBARA, )

SAN LUIS OBISPO, AND VENTURA)

I, José M. Ortiz, Secretary to the Board of Trustees, Allan Hancock Joint Community

College District of Santa Barbara, San Luis Obispo, and Ventura Counties, California, do hereby certify that the

foregoing is a full, true, and correct copy of a resolution adopted by the said board at a regular meeting held July 19,

2011, by the vote above stated, which resolution is on file in the office of said board.

____________________________


129


Luis P. Sanchez

Final Disposition:

AGENDA ITEM



Subject: Resolution 11-23 California Department of Education, California

Preschool Programs


ACTION 12.M. Page 1 of 2

BACKGROUND:

California Department of Education, Child Development Division: California Preschool Programs

($152,783)

The college has been notified of funding to support the facilitation of a quality preschool program, retain qualified

preschool staff, and develop curriculum. Funds will also support evaluating the program’s effectiveness, including

licensing requirements and accreditation standards for compliance.

(Submitted by Thesa Roepke, Ardis Neilsen)

California Department of Education requires the board of trustees to adopt a resolution certifying their approval to

enter into contract number CSPP-1550 to receive funds for its preschool program.

FISCAL IMPACT:

$152,783 received in funding. This is a one-year project with no matching funds requirement of the district. This

project period is July 1, 2011 - June 30, 2012.

RECOMMENDATION:

It is recommended that the board of trustees adopt Resolution 11-23.

130

RESOLUTION 11-23

A RESOLUTION OF THE BOARD OF TRUSTEES OF

THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

ENTERING INTO A GENERAL CENTER CHILD CARE CONTRACT TO SUPPORT THE ALLAN HANCOCK

COLLEGE PRESCHOOL PROGRAM

Whereas, the Allan Hancock College Preschool Program, located at 800 South College Drive, Santa Maria,

California, has been awarded funds to support its child care program; and

Whereas, the superintendent/president, as the chief executive officer of the district, is responsible for the overall

operation of the institution; and

Whereas, the administrative responsibilities for the Preschool Program will be overseen by the dean of academic

affairs and center director, These Roepke; and

Whereas, the Allan Hancock Joint Community College District Board of Trustees delegates authority to the following

district personnel to act as agents on its behalf:

José M. Ortiz, Superintendent/President

Elizabeth A. Miller, Associate Superintendent/Vice President, Administrative Services.

Now, therefore, be it resolved, that the Allan Hancock Joint Community College District Board of Trustees hereby

authorizes the college to enter into contract number CSPP-0556 with the California Department of

Education to receive funds that support the operation of a quality preschool program and that the persons

who are listed below are authorized to sign the transaction for the Board of Trustees.

Motion to adopt said resolution was made by:

Seconded by:

PASSED AND ADOPTED this 19th day of July, 2011, by the following vote:

AYES:

NOES:

ABSTENTIONS:

STATE OF CALIFORNIA )

COUNTIES OF SANTA BARBARA, )

SAN LUIS OBISPO, AND VENTURA)

I, JOSÉ M. ORTIZ, Secretary to the Board of Trustees, Allan Hancock Joint Community

College District of Santa Barbara, San Luis Obispo, and Ventura Counties, California, do hereby certify that the

foregoing is a full, true, and correct copy of a resolution adopted by the said board at a regular meeting held July 19,

2011, by the vote above stated, which resolution is on file in the office of said board.

______________________________


131


Luis P. Sanchez

Final Disposition:

AGENDA ITEM



Subject: Acceptance of Grants Approved


ACTION 12.N. Page 1 of 2

The office of institutional grants has been notified of the funding for the following grants in the amount of $465,136

BACKGROUND:

1. California Student Aid Commission: California Student Opportunity and Access Program (Cal-SOAP)

augmentation: $18,008

The Central Coast Cal-SOAP Consortium, with AHC as the fiscal agent, has been awarded funding to

augment the Central Coast Cal-SOAP Consortium. Funds will be used to provide additional tutoring,

academic advising, and financial aid information to schools served by the Consortium.

There is no additional matching funds requirement beyond the original contribution of $411,053 provided by

Consortium partners. The project period is August 14, 2010 – August 13, 2011 (Submitted by Diana Perez)

(continued)

FISCAL IMPACT:

1. California Student Aid Commission: Cal-SOAP, in the amount of $18,008. The project period is August 14, 2010

– August 13, 2011.

2. City of Santa Maria: Orfalea Foundation Regional Emergency Preparedness and Readiness Program, in the

amount of $49,280. Matching funds are not required. The project period is July 1, 2011 – December 31, 2012.

3. California Community College Chancellor’s Office: Economic and Workforce Development Program, Faculty

Entrepreneurship Project, in the amount of $5,000. The project period is July 1, 2011 – June 30, 2012.

4. California Department of Education: California Preschool Programs, in the amount of $152,783. No matching

funds are required. The project period is July 1, 2011 – June 30, 2012.

5. California Department of Education: General Child Care & Development Program, in the amount of $240,065.

No matching funds are required. The project period is July 1, 2011 – June 30, 2012.

RECOMMENDATION:

It is recommended that the board of trustees accept these contracts for a total of $465,136 in restricted funds to the

district.

132

2. City of Santa Maria: Orfalea Foundation Regional Emergency Preparedness and Readiness Program

($49,280)

AHC was included in the City’s grant application to receive assistance in implementing an emergency

communication system that includes a campus siren alert system and emergency phone backup uninterrupted

power supply. Funds will also be used to provide regional Multihazard Emergency Response and Community

Emergency Response Team training and materials.

There is no matching fund requirement. The project period runs through December 31, 2012. (Submitted by

Kim Graham)

3. California Community College Chancellor’s Office: Economic and Workforce Development Program,

Faculty Entrepreneurship Project ($5,000).

Funds have been awarded to establish a certificate program in Microenterprise education to promote regional

economic development. Professional development will be provided for faculty to incorporate microenterprise

business concepts in their courses and a marketing and outreach component will promote the program in high

schools and in the community.

There is no matching fund requirement. The project period is July1, 2011 – June 30, 2012. (Submitted by

Anne Cremarosa)

4. California Department of Education: California State Preschool Program ($152,783)

The College has been notified of continued funding to support the facilitation of a quality preschool program,

retain qualified preschool staff, and develop curriculum. Funds will also support evaluating the program’s

effectiveness, including licensing requirements and accreditation standards for compliance.

There is no matching fund requirement. The project period is July 1, 2011 - June 30, 2012. (Submitted by

Thesa Roepke; Ardis Neilsen)

5. California Department of Education: General Child Care & Development Program ($240,065)

The College has been notified of continued funding to support the facilitation of a quality childcare lab

program, retain qualified lab school staff, and develop curriculum. Funds will also support evaluating the

program’s effectiveness, including licensing requirements and accreditation standards for compliance.

There is no matching fund requirement. The project period is July 1, 2011 - June 30, 2012. (Submitted by

Thesa Roepke, Ardis Neilsen)

133


Luis P. Sanchez

Final Disposition:

AGENDA ITEM



Subject: Grant Proposals Submitted


INFORMATION 13.A. Page 1 of 1

BACKGROUND:

The office of institutional grants has submitted the following grant applications for a total of $84,336 in requested

funds:

1. California Student Aid Commission: California Student Opportunity and Access Program (Cal-SOAP)

augmentation ($18,008)

The Central Coast Cal-SOAP Consortium, with AHC as the fiscal agent, has submitted a request to augment the

Central Coast Cal-SOAP Consortium grant. Additional funds will be used to provide additional tutoring,

academic advising, and financial aid information to schools served by the Consortium.

There is no additional matching funds requirement beyond original contribution of $411,053 provided by

Consortium partners. The project period is August 14, 2010 - August 13, 2011. (Submitted by Diana Perez)

2. Santa Barbara Foundation: Dougan Fund ($15,828)

The college has submitted an application to continue support for the non-credit ESL outreach and

support program that targets the Mixteco and Spanish-speaking communities. Funds will be used to pay

for radio and television advertisements, provide registration assistance, and educational materials.

There are no matching funds required. The project period is September 2011 to August 2012. (Submitted by

Nancy Meddings)

3. California Community College Chancellor’s Office: MESA (Mathematics, Engineering, Science Achievement)

($50,500)

The College has submitted the annual renewal application to continue funding the MESA program that supports

educational opportunities for educationally disadvantaged students who plan to transfer to baccalaureate programs

in math-based fields of study.

Although there is a 1:1 matching fund requirement; there is also a requirement that the district cover the project

director’s salary and staff benefits ($109,643). The project period is July 1, 2011 to June 30, 2012. (Submitted by

Paul Murphy; Christine Reed)

134


F. Hernandez Jr.

Final Disposition:

AGENDA ITEM



Subject: City of Santa Maria Partnering Interest; Industrial Technology

and Physical Education/Athletic Fields Project Update


INFORMATION 13.B. Page 1 of 1

BACKGROUND:

Administration representatives from Allan Hancock College and the City of Santa Maria Parks and

Recreation Department met on March 17, 2011, to explore the city’s interest in the future joint-use

of the Industrial Technology and Physical Education/Athletic Fields project.

A letter of interest dated April 11, 2011, sent from Mr. Posada to Dr. Ortiz, confirmed the City of

Santa Maria’s pursuit of a formal agreement that would provide the City’s financial participation

in the construction of the Industrial Technology and Physical Education/Athletic Fields project in

exchange for the development of a new joint-use agreement that would make Allan Hancock College’s

proposed track, football/soccer field, and baseball field a benefit for not only Allan Hancock College,

but also for the community at large.

Allan Hancock College met with the City of Santa Maria’s Recreation and Parks Commission on

May 10, 2011, to receive a report on the issue of partnership interest.

On July 17, Mr. Alex Posada, Director of Recreation & Parks for the City of Santa Maria will meet

with the Recreation and Parks Commission to present a report on the current status of the “park

development” fund, predictions on future revenue, pending park projects and other partnership

obligations for the future. He will also address the various programs, services and facilities the

City of Santa Maria and Allan Hancock College have traditionally partnered in.

At today’s board of trustees meeting, the district will provide an update on the City of Santa Maria’s

partnering interest with Allan Hancock College pertaining to the Industrial Technology and Physical

Education/Athletic Fields project.

135


J. Ortiz

Final Disposition:

AGENDA ITEM



Subject: Bond Measure I Status Report


INFORMATION 13.C. Page 1 of 5

CAPITAL PROJECTS

One Stop Student Services Center:

The project is constructing a new 44,788 sq. ft. two-story student services building (building A) and a new

21,053 sq. ft. two-story administration building (building B) with associated on- and off-site improvements

targeting LEED Silver Certification. In addition, the project develops a new north Bradley Road driveway,

north-east loop road, and parking lot in accordance with the board approved 2008 Bond Measure I, Facilities

Site and Utilities Master Plan. The project also includes the demolition of existing buildings A, B, I, N-

Annex, T, U, V, and X.

Construction of the project continued in June. Installation of ducts and interior wall framing are in progress

on the first and second floors of the student services buildings. Curbs and equipment pads were poured on

the first floor and interior framing has begun. Structural steel bracing and roof support installation

continued.

First floor underslab plumbing and electrical has been installed on the administration building. Forms and

rebar have been installed on the first floor, in preparation of pouring the first floor slab during the first week

of July. Metal deck and structural steel have been completed on the second floor and the low roof areas.

Rebar was installed in preparation for concrete placement. Concrete was poured on the second floor.

In June 2011, the board of trustees approved reallocation of $2.5M in bid savings from this project to the

VOIP equipment phase, thereby reducing the project budget from $39,057,000 to $36,457,000.

Of the current project budget of $36,457,000, a total of 78.7% has been committed; of the 78.7%

committed, 40.7% has been paid.

Public Safety Complex:

This project consists of a 36,678 sq. ft. academic building, 8,568 sq. ft. six-story fire tower, 12,286 sq. ft.

apparatus storage building, a 42,406 sq. ft. shooting range, scenario village, prop house, fitness track, skid

pad/slow speed driving skills area, and a one-mile emergency vehicle operator course (EVOC).

136

The bid opening was conducted on June 7, 2011. A recommendation to select the base bid and reject all bid

alternates was presented and approved at the board of trustees meeting on June 21, 2011. The due diligence

process to determine the apparent low bidder was completed. The notice of intent to award was distributed

on June 30, 2011.

The budget for this project is $46,163,902, a total of 10.6% has been committed; of the 10.6% committed,

50.6% has been paid.

Childcare Center Addition:

The project consists of a 6,800 sq. ft. addition to the existing building J on campus. The addition will

replace building Z which is scheduled for demolition upon completion of the project. The project will

provide additional classrooms to accommodate the increased number of children that are housed in the

to-be demolished building Z. The project will also provide a hands-on learning lab for the degree and

certificate programs in early childhood studies.

The bid opening was conducted on June 2, 2011. At the June 21, 2011 Board of Trustees meeting, a

recommendation to select the base bid and reject all bid alternates, was presented and approved. The due

diligence process to determine the apparent low bidder began this month.

Of the $6,500,000 project budget, a total of 16.2% has been committed; of the 16.2% committed, 44.7 %

has been paid.

Fine Arts Complex:

The Fine Arts Complex is a new 68,000 sq. ft. two-story building that includes visual arts, multi-media

and applied design, photography, film and video, dance, music, and shared amenities. The project

consolidates all of the fine arts and performing arts (except theatre arts) currently in buildings D, E, F,

O, and S, into one Fine Arts Complex. The district is also developing bid alternates; such as, the Theatre

Arts Complex, south commons site utility infrastructure and landscape improvements, and reconstruction of

parking lot 8 (gym parking lot).

Steinberg Architects continued meeting with project stakeholders to develop working drawings and

identify fixture, furnishings and equipment (FF&E) needs. The 90% construction drawings review meeting

was conducted this month. The architect submitted the drawings to Division of the State Architect (DSA)

on July 1, 2011, with the commitment from DSA to provide approval by November 2011.

Of the current project budget of $39,198,920.00, a total of 13.4% has been committed; of the 13.4%


Theatre Arts Complex:

The Theatre Arts Complex was approved by the board of trustees as a bid alternate to the Fine

Arts Complex. The concept design, including, remodeling building F, demolishing building E and

constructing a 19,600 sq.ft. stand-alone structure in its footprint, was approved by the board at the

January 18, 2011 meeting.

The architect provided responses to the district’s 50% construction drawing review comments. The 90%

construction drawings review meeting was conducted this month.

137

Of the current budget of $1,676,000.00, a total of 33.1% has been committed; of the 33.1% committed,

27.6% has been paid.

Industrial Technology and Physical Education/Athletic Fields Project:

This new facility will provide space for the Industrial Technology programs including: automotive

transportation technology, auto body technology, architecture/engineering technology, machine technology,

welding, and administrative support. This project proposes to construct a new building

to the south of building O, in the space currently occupied by the track and football field. Of the

estimated total project cost of $19.6M, a preliminary allocation of $8.5M has been approved by the

board of trustees.

The public bidding process continued this month. The responses to the requests for proposals (RFP) were

received and opened on June 14, 2011. A recommendation to select the base bid proposal along with

alternates 1 and 5A was presented to the board at the June 21, 2011 meeting. This recommendation was

approved, which allowed the due diligence process to occur to determine the low apparent respondents. A

notice of intent to award was issued on June 30, 2011.

Of the preliminary project budget of $8,500,000, a total of 8.8% has been committed; of the 8.8%


Physical Education/Athletics, Remodel Building N:

This project proposes a renovation of the athletic training facility, physical fitness lab, locker rooms,

team rooms, showers and equipment room. The project will address the building systems; such as,

the boiler, HVAC, main electrical lighting, power, data and fire alarm. Door hardware and hallway flooring

will also be replaced and the building interior and exterior painted. Of the estimated total

project cost of $4.9M, a preliminary allocation of $2.2M has been approved by the board of trustees.

The public bidding process continued this month. The responses to the RFP were received and opened on

June 14, 2011. A recommendation regarding the selection of alternates was made and approved by the

Board at the June 21, 2011 meeting. The due diligence process to determine the lowest apparent respondent

began this month.

Alternate bid items for each project and the recommendation were identified and it was determined that

funding for the Physical Education/Athletics, Remodel Building N project would not be available, based

on the board’s priorities. The district is working with the State Chancellor’s Office on developing an Initial

Project Proposal (IPP) as an alternative funding source.

Of the preliminary project budget of $2,200,000, a total of 19.1% has been committed; of the 19.1%


SCHEDULED MAINTENANCE PROJECTS

Fire Alarm Upgrades:

This project replaces the existing fire alarm systems in buildings E, F, H, K, M-300, M-400 and N.

The new system will be designed and installed to current Division of the State Architect requirements.

The project will install new panels, devices, and wiring in the above listed buildings.

138

The district, with the assistance of O’Connor Construction Management, Inc., developed two bid alternates

for inclusion in the project. These alternates are currently included in two capital projects, Theatre Arts

Complex and Physical Education/Athletics, Remodel Building N, however, they have been developed as

alternates to this scheduled maintenance project to ensure their completion in the event the capital projects

are not realized.

Review comments were received back from Division of the State Architect this month; the engineer is

revising project documents to address these comments.

Of the current budget of $40,800, a total of 86.4% has been committed; of the 86.4% committed, 91.3% has

been paid.

Lompoc Valley Center Repairs and Upgrades:

This project replaces a failed back-up battery system for the emergency lighting with a new emergency

generator; addresses ADA retrofits; constructs a new roof for the central plant building to extend the

operating life of the mechanical equipment; installs new water heaters and softeners; and repairs to damaged

concrete around the site.

Development of the working drawings by Harris Architect and Design continued this month. A 90%

construction drawings review meeting was held and the District approved submitting the project to the

Division of the State Architect on June 13, 2011. Requests for paperwork and review fees were submitted.

Of the current budget of $169,000, a total of 57.7% has been committed; of the 57.7% committed,

83% has been paid.

Building D Repairs and Upgrades:

This project addresses many deficiencies in building D, with the major areas of work being ADA

renovations, door and hardware replacements; interior and exterior painting; restroom, dressing room, and

lobby upgrades for code compliance; fire alarm replacement to meet current Division of the State Architect

requirements; electrical upgrades to connect to the 12Kv loop system; roof replacement; in-building water

and gas piping improvements; HVAC upgrades, including DDC controls; and replacement of the non-DSA

approved catwalk.

Development of the working drawings by Westberg + White continued this month. The mechanical and

electrical consultants conducted site visits to investigate and verify existing conditions. Finish selection

meeting were held with the stakeholders in preparation for presenting to the bond implementation team.

Of the current budget of $500,570, a total of 86.9% has been committed; of the 86.9% committed, 62.4%

has been paid.

TECHNOLOGY PROJECTS

Phoenix Project: The set-up of the Banner Advancement module for the AHC Foundation office was

completed in June. All of the donor data is in the process of being moved from the Foundation’s old system

into Banner Advancement with an expected completion date in July. The new DegreeWorks program for

the Counseling department to manage student education plans and degrees online was installed in June. The

rest of the DegreeWorks project will start in September.

139

Of the $7,561,990 budget, a total of 99.6% has been committed.

Technology and Instructional Equipment Modernization: The Technology Advisory Committee (TAC)

does not meet during the summer term.

Of the $11,893,114 budget, a total of 45.3% has been committed.

Solvang Center Computer Lab Project: The installation of the interior infrastructure was completed in

June. The tables, chairs, and computers have been delivered and will be set-up before fall classes start in

August.

Of the $200,000 budget, a total of 38% has been committed.

VOIP Equipment Project: Eight responses were received for the request for proposals (RFP) for the Voice

Over Internet Protocol (VOIP) Equipment and Services. The evaluation committee selected a short list of

three vendors. Development of the bidding documents for the UPS Install continued with a 90%

construction drawings set being submitted on June 29, 2011. The vendor onsite presentations and

demonstrations are scheduled for July 28th

.

140


Elizabeth A. Miller

Final Disposition:

c:Board/July/BoardItemBudget 7-19-11.doc

AGENDA ITEM



Subject: 2011-12 State Budget Update


INFORMATION 13.D. Page 1 of 1

BACKGROUND:

Following a long and difficult process, Governor Brown signed the state budget on June 30, 2011. The budget

includes the $400 million apportionment cut, offset by $110 million in student fee revenue originally proposed in

January, as well as the new $129 million cash deferral from spring 2012 until October 2012. Funding was further

reduced by a projected student fee revenue shortfall of $25 million. It could have been much worse, as reductions

ranging from $500 to $900 million were discussed during the six-month state budget process.

The budget does not increase taxes but projects $4 billion in new tax revenue associated with the economic recovery

and expected initial public offerings of several prominent California companies. If the revenue does not come in, tiers

of cuts will be enacted depending on the status of the revenues. Community colleges have been advised that it is

highly likely that at least the Tier 1 cuts will be triggered.

Community college tier reductions:

Tier 0 (at least $3 of the $4 billion materializes): No cuts.

Tier 1 (between $2 and $3 billion of revenue materializes): $30 million apportionment cut, backfilled by an

increase in enrollment fees of $10, to $46 per unit.

Tier 2 (between $0 and $2 billion of new revenue materializes): Tier 1 cut and fee increase PLUS a $72

million additional apportionment cut (workload reduction assumed).

Assuming Tier 2 reductions occur, the impact on Allan Hancock College would be a reduction of approximately

$3.5 million for a total projected shortfall of $5.1 million for 2011-12. This is an improvement over the tentative

budget projection of a $6.6 million shortfall.

The enrollment fee increase is a policy and practical challenge. By the December 15 trigger date, many students will

have already enrolled for spring term. If the Tier 1 cuts materialize, the Community College League of California and

the Chancellor’s Office will work to limit the enrollment fee increase to $36 per unit, even though it is likely that

community colleges will have to take the $30 million cut somewhere else.

141


Elizabeth A. Miller

Final Disposition:

AGENDA ITEM



Subject: District Monthly Financial Report


INFORMATION 13.E. Page 1 of 12

BACKGROUND:

Attached are copies of financial statements for the following funds:

General Fund Unrestricted - Monthly Budget Report General Fund - Unrestricted General Fund - Restricted Child Development Fund PCPA Fund Capital Outlay Projects Fund General Obligation Bond Building Fund Bookstore Fund Dental Self-Insurance Fund Health Exams Fund Property and Liability Self-Insurance Fund Post-Employment Benefits Fund Student Financial Aid Trust Fund Associated Students Trust Fund Student Representation Fee Trust Fund Student Body Center Fee Trust Fund District Trust Fund Student Clubs Agency Fund Foundation Agency Fund

The statements reflect year-to-date data and the resulting impact on fund balances.

142

143

144

145

146

147

148

149

150

151

152

153

July 2011

Monthly Planner

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 PCPA: Hairspray

playing through

July 2nd

PCPA: 39 Steps

playing through July 3rd @

Solvang

2

3 4 Independence Day - College

Closed

5 6 7 8

PCPA: Hairspray playing through

July 31st @

Solvang

9

10 11 12 13 14 15 PCPA: Two

Gentlemen of

Verona playing through July 30th

16

17 18 19 Board of

Trustees Meeting

20 21 22 23

24 25 New Student

Orientation 9am-12Noon

Santa Maria

Marian Theatre

26 New Student

Orientation 9am-12Noon

Santa Maria

Marian Theatre

27 28 New Student

Orientation 8:30 am-12Noon

LVC

29 30

31

154

August 2011

Monthly Planner

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5 PCPA: Two

Gentlemen of

Verona playing through August

21st @ Solvang

6

7 8 9 10 11 Special Board of

Trustees Meeting

Auxiliary

Programs Corporation

Meeting

12 PCPA: My

Fairytale playing through August

20th

13

14 15 16 Board of

Trustees Meeting

17

18 Staff

Development Day

19 All Staff Day

20

21 22 Fall Classes

Begin

23 24 25 26 PCPA: My

Fairytale playing through

September 25th @

Solvang

27

28 29 30 31

155

Documents

Allan Hancock Joint Community College District Board of ... Board Book.pdfJul 19, 2011 · Allan Hancock College. S. tudent Center, G106. 800 South College Drive, Santa Maria, CA