ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT BOARD …dfl.hancockcollege.edu/board/docs/2014-05-20 Board Book.pdf · 3 Allan Hancock Joint Community College District Board of Trustees

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

BOARD OF TRUSTEES

Agenda Regular Board Meeting

Tuesday, May 20, 2014

City of Solvang

City Council Chambers

1644 Oak Street, Solvang, CA 93463

Page

Tent.

Time

1. Call to Order 4:30 PM

2. Public Comment to Closed Session

This section of the agenda is intended for members of the public to address

the Board of Trustees on items involving the community college district that

are being considered in Closed Session. Please note that Board members

are prohibited by the Brown Act from responding to comments made

regarding topics not on the official agenda. The leading speaker from the

audience on each side of an issue will be limited to five (5) minutes.

Additional speakers are limited to two (2) minutes. To address the Board of

Trustees, please fill out a Request to Address the Board of Trustees form

and provide it to the superintendent/president prior to this part of the

agenda.

3. Adjourn to Closed Session 4:30 PM

3.A. Discipline/Dismissal/Release of Public Employee

(Govt. Code §54957)

3.B. Potential Litigation (Govt. Code §54956.9)

4. Reconvene to Open Session 6:00 PM

5. Pledge of Allegiance

6. Approval of Agenda as Presented

7. Public Comment

The section of the agenda is intended for members of the public to address

the board on items involving the school district. Time limits and procedures

to address the Board of Trustees, as stated in the Public Comment to Closed

Session, apply to this part of the agenda. Public comment not pertaining to

Larry Lahr, President Gregory A. Pensa, Vice President

Tim Bennett Bernard E. Jones

Hilda Zacarías Lauren Kueffler, Student Trustee

2

Allan Hancock Joint Community College District

Board of Trustees

May 20, 2014

Page

Tent.

Time

specific agenda items is welcome under public comment. Please note that

Board members are prohibited by the Brown Act from responding to

comments made regarding topics not on the official agenda. Testimony on

specific agenda items will be welcome during consideration of the item by

the Board of Trustees. When public testimony is completed regarding a

specific agenda item, discussion is then confined to board members only.

This practice is in accordance with laws governing Board of Trustees public

meetings.

8. Approval of Minutes

8.A. Approval of Minutes from the April 15, 2014 regular board

meeting.

9

9. Presentation

9.A. Counseling Department

Louise Madrigal, athletic counselor, will provide a demonstration on

DegreeWorks.

9.B. Facilities Master Plan Update, HMC Architects

A presentation by HMC Architects on the Facilities Master Plan.

10. Consent Agenda

Consent Agenda items are consistent with adopted policies and approved

practices of the district and are deemed routine in nature. They will be acted

upon by roll-call vote in one motion without discussion unless members of

the board request an item’s removal from the Consent Agenda.

6:15 PM

10.A. Register of Warrants

Regular Payroll 4/30/14

A recommendation that the board of trustees approve commercial

warrants.

17

10.B. Authorization to Declare District Property as Surplus

A recommendation that the board of trustees declare the items listed

to be surplus and authorize disposal through the appropriate

procedures.

84

10.C. Third Quarter Financial Report

A recommendation that the board of trustees accept the third

quarter financial report.

86

3


Board of Trustees

May 20, 2014

Page

Tent.

Time

10.D. Acceptance of Donation

A recommendation that the board of trustees accept the monetary

donation of $500 from an anonymous donor.

91

10.E. 2014-15 Life Options Vocational and Resource Center Agreement

A recommendation that the board of trustees authorize negotiation

of the agreement with Life Options Vocational and Resource Center

and authorize execution of the necessary documents for the 2014-15

fiscal year.

92

10.F. 2014-15 Vocational Training Center Agreement


of the agreement with Vocational Training Center and authorize

execution of the necessary documents for the 2014-15 fiscal year.

93

10.G. 2014-15 Institute of Beauty Culture Cosmetology Training

Agreement


of the agreement with the Institute of Beauty Culture and authorize

execution of the necessary documents for the 2014-15 fiscal year.

94

10.H. Part-time Faculty Appointments, Regular Faculty Overload

Assignments and Special Assignments/Stipends

A recommendation to approve part-time faculty appointments,

regular faculty overload, and special assignments/stipends.

95

10.I. Community Service (Fee-Based) Education Classes

A recommendation to approve the proposed community service

(fee-based) classes for summer 2014.

98

10.J. Appointment of Department Chair

A recommendation to approve the department chair appointment of

Kristy Treur, public safety department effective spring 2014, and for

academic year 2014-2015.

101

10.K. Short-Term, Substitute, and Professional Expert Appointments

Exempt from Classified Service

A recommendation that the board of trustees approve the short-

term, substitute and professional expert appointments exempt from

classified service as presented.

102

4


Board of Trustees

May 20, 2014

Page

Tent.

Time

10.L. Appointments, Transfers, and Promotions of Classified Employees

A recommendation that the board of trustees approve the

appointments of Ruby Lettenberger, laboratory technician,

community education, effective June 16, 2014; and Veronica Colon,

counseling services technician, counseling/noncredit, effective June

1, 2014. A recommendation may be made to approve the

appointment of cashier II, business services. If a recommendation is

made, a revised board agenda item will be presented.

98

10.M. Extra Work Assignments of Classified Employees

A recommendation that the board of trustees approve the summer

assignments of Kelly Underwood, coordinator, writing center

laboratory, learning resources, effective June 16, 2014 through June

30, 2014; and Armida Velasquez, instructional assistant, writing

center laboratory, learning resources, effective June 2, 2014 through

June 26, 2014, or earlier per district need.

106

10.N. Change of Status of Classified Employees

A recommendation that the board of trustees approve the change of

status for Daniel Corsini, campus safety officer, public safety; and

Matthew Boland, campus safety officer, public safety, retroactive to

April 28, 2014.

107

10.O. Out-of-Classification Assignment of Classified Employee

A recommendation that the board of trustees approve the temporary

out-of-classification assignment of Kelly Underwood, writing center

coordinator, learning resources, retroactive to February 27, 2014

through May 30, 2014, or earlier per district need.

108

10.P. Coaching Appointments and Stipends

A recommendation that the board of trustees approve the coaching

stipend increases of Matt Okada, assistant coach, basketball,

kinesiology, recreation and athletics department, retroactive to

August 19, 2013 through May 31, 2014; and Catherine Hennelly,

assistant coach, track, kinesiology, recreation and athletics

department, retroactive to January 22, 2014 through May 31, 2014,

or earlier per district need.

109

5


Board of Trustees

May 20, 2014

Page

Tent.

Time

10.Q. Appointment of Tenure-Track Faculty Member

A recommendation may be made to approve the appointment of

mathematics instructor, mathematical sciences department. If a

recommendation is made, a revised board agenda item will be

presented.

110

10.R. Appointment of Classified Management

A recommendation may be made to approve the appointment of

director, admissions and records. If a recommendation is made, a

revised board agenda item will be presented.

111

11. Oral Reports 6:20 PM

11.A. Superintendent/President’s Report

11.B. Board Member Reports

11.C. Association Reports 6:35 PM

1) California School Employees Association

2) Associated Student Body Government

3) AHC Foundation

4) Management Association

5) Part-Time Faculty Association

6) Faculty Association

7) Academic Senate

12. Action Items 6:55 PM

12.A. Award of Contract for the 2013 Proposition 39 Energy Efficiency

Project, RFQ 14-104

A recommendation may be made to award the contract for the 2013

Proposition 39 energy efficiency project.

112

12.B. Approval of a 3-Year Academic Calendar (2015-2018)

A recommendation to approve the 2015-2016 academic calendar

and tentative academic calendars for 2016-2017 and 2017-2018.

113

12.C. Academic Policy and Planning Committee Curriculum Summary

A recommendation that the board of trustees adopt the curriculum

additions and changes reflected in the summary report of the

Academic Policy and Planning Committee.

117

6


Board of Trustees

May 20, 2014

Page

Tent.

Time

12.D. Award Agreement for 2014-2015 Northern Santa Barbara County

AB 86 Adult Education Consortium Planning Project Consulting

Services

A recommendation may be made that the board of trustees approve

consulting services for the AB 86 Adult Education Consortium

Planning Project. If a recommendation is made, a revised board

agenda will be presented.

120

12.E. Classification Compensation Studies

A recommendation that the board of trustees approve the proposals

for classification compensation studies for administrative secretary

classifications, CSEA bargaining unit positions, and confidential and

supervisory classifications, as presented by Educational

Management Solutions (EMS).

121

12.F. Building D Repairs & Upgrades, Bid 13-03, Change Order 8

A recommendation that the board of trustees approve change order

8 to the contract with Vernon Edwards Constructors, Inc., and

authorize the vice president, facilities and operations, to sign change

order 8.

142

12.G. Building D Repairs & Upgrades, Bid 13-03, Notice of Completion

A recommendation that the board of trustees approve final

acceptance of the work known as the Building D Repairs and

Upgrades Project and authorize staff to record a Notice of

Completion with the Santa Barbara County Recorder’s Office for

Vernon Edwards Constructors Inc. for the Building D Repairs &

Upgrades, Bid 13-03.

144

12.H. Industrial Technology and Physical Education/Athletic Fields, Bid

11-03, Change Order 11

A recommendation to approve change order 11 to the contract with

Flintco Pacific, Inc., and to authorize the vice president, facilities

and operations, to sign change order 11.

145

12.I. One Stop Student Services Center, Bid 09-09, Change Order 33

A recommendation to approve change order 33 to the contract with

Solpac Construction Inc., dba Soltek Pacific Construction

Company, and to authorize the vice president, facilities and

operations, to sign change order 33.

147

7


Board of Trustees

May 20, 2014

Page

Tent.

Time

12.J. Change in Date and Location of the July Board Meeting

A recommendation that the board of trustees set the calendar in a

way that best meets their needs.

149

12.K. Resolution 14-06, Order of Election

A recommendation to adopt resolution 14-06, Order of Election.

150

12.L. Resolution 14-07, Candidates’ Statements

A recommendation to adopt resolution 14-07, Candidates

Statements.

152

12.M. Resolutions 14-08 through 14-15 Honoring Retiring Employees

A recommendation to adopt resolutions 14-08 through 14-15

honoring retiring employees: Gloria Byrd, Greg Dossey, Kim

Feulner, Klaus Fischer, John Maravick, Sonja Oglesby, Susan Rush

and Robert Solano.

154

12.N. Restructure of Public Affairs

A recommendation that the board of trustees approve the revised

classified bargaining unit job descriptions as presented, including

some salary range adjustments for these positions.

163

12.O. Extra Work Assignment Compensation Memorandum of

Understanding Between the District & the California School

Employees Association Chapter #251

A recommendation may be made that the board of trustees approve

a Memorandum of Understanding (MOU) between the District and

the California School Employees Association Chapter #251

regarding employee compensation for 2014 extra work assignments.

171

12.P. New Classified Bargaining Unit Job Description

A recommendation that the board of trustees approve the new

classified bargaining unit job description, Student Success and

Support (3SP) Technical Specialist, Student Services, as presented.

172

12.Q.

Resolution 14-16, Emergency Resolution to Award Contracts without Bidding and Advertising A recommendation that the board of trustees adopt emergency resolution 14-16 to award contracts without bidding and advertising.

174B

8


Board of Trustees

May 20, 2014

Page

Tent.

Time

13. Information Items 7:25 PM

13.A. 2014-15 State Budget Update

A summary of the 2014-15 state budget may be presented.

175

13.B. Grant Proposals Submitted

A report on grant proposals submitted.

176

13.C. Resignation and Retirement

The Superintendent/President has accepted the resignation of Janice

Godshalk-Olsen, EMS instructional assistant, public safety, effective

July 1, 2014; and the retirement of Geraldine Valdiviezo, library

multimedia services technician, learning resources, effective October

25, 2014.

178

13.D. Bond Measure I Status Report

A status report on the bond Measure I projects.

179

13.E. District Monthly Financial Report

A report on the year-to date data for various funds.

180

14. New Business 7:40 PM

15. Calendar 202

16. Adjournment 7:45 PM

The next regular meeting of the Board of Trustees will be held on Tuesday,

June 17, 2014. Closed session begins at 4:30 p.m. Open session begins at

6:00 p.m.

In compliance with the Americans with Disabilities Act, if you need

assistance to participate in this meeting, please contact the President’s Office

at (805) 922-6966 ext. 3245. Please make requests 48 hours prior to the

meeting in order to make reasonable arrangements to ensure accessibility to

this meeting.

Kevin G. Walthers, Ph.D.

Secretary to the Board of Trustees


Board of Trustees

April 15, 2014


BOARD OF TRUSTEES

Minutes

Regular Board Meeting

Tuesday, April 15, 2014

Allan Hancock College

Closed Session - Captain’s Room, - B 102

Open Session - Boardroom - B 100

800 South College Drive, Santa Maria, CA 93454

1. Call to Order

Trustee Lahr called the meeting to order at 4:35 p.m. with the following trustees present:

Tim Bennett, Bernard Jones, Larry Lahr, Greg Pensa, Hilda Zacarías

Trustees absent: None

2. Public Comment to Closed Session

No public comment was made.

3. Adjourn to Closed Session

Trustee Lahr adjourned the meeting to closed session at 4:35 p.m.

4. Reconvene to Open Session

Trustee Lahr reconvened the meeting to open session at 6:03 p.m. and announced that no action

was taken in closed session.

5. Pledge of Allegiance

Angel A. Fuentes-Moreno, political science major, led the audience in the pledge of allegiance.

6. Approval of Agenda as Presented

On a motion by Trustee Pensa, seconded by Trustee Jones, the Board approved the agenda on a

roll-call vote as follows:

Ayes: Bennett, Jones, Lahr, Pensa, Zacarías

Noes: None

Abstentions: None

Concur: Student Trustee

Larry Lahr, President Gregory A. Pensa, Vice President

Tim Bennett Bernard E. Jones

Hilda Zacarías

Lauren Kueffler, Student Trustee

9


Board of Trustees

April 15, 2014

7. Public Comment

Regina Smith addressed the Board of Trustees regarding revised board item 10.I. New

Classified Bargaining Unit Job Descriptions. She asked the Board to pull the job description for

the courier/custodian position at the Lompoc Valley Center. She said the job description has

not been approved by CSEA and gave a few reasons why it should be pulled from the agenda,

reviewed with CSEA, and then brought back for Board approval.

8. Approval of Minutes

8.A. Approval of Minutes from the March 18, 2014 regular board meeting.

On a motion by Trustee Jones, seconded by Trustee Bennett, the Board voted

unanimously to approve the minutes for the March 18, 2014 regular board meeting as

submitted. (Ayes: Bennett, Jones, Lahr, Pensa, Zacarías; Noes: None; Absent: None;

Student Advisory Vote: Concur)

9. Presentation

9.A. Rebate Check Presentation from Pacific Gas & Electric

Pat Mullen, local manager of Pacific Gas & Electric and Steve Pratt, presented a

$36,447 rebate check for energy savings. He commended Allan Hancock College for

the construction work completed with bond funds.

9.B. Facilities Master Plan Update, HMC Architects

Vice President Hernandez introduced Sheryl Sterry, senior education facilities planner,

and Deborah Shepley, principal, practice leader with HMC Architects and asked them

to provide an update on the Facilities Master Plan. They recommend seeking new

partnership for the Solvang Center in order to provide additional space to offer an

increased number and variety of courses. A location to consider would be near Santa

Ynez High School that would provide more support for dual and concurrent

enrollment. They added that the education buildings at the Vandenberg Center meets

the college’s needs for the foreseeable future. They recommend new facilities and

renovations in Lompoc which include an astronomical observation site, plant services

building, an amphitheater, and expanding the public safety training center. They

suggested pursuing partnership opportunities for a 911 call center and petroleum

industry training. A discussion regarding the amount of students needed at the Lompoc

campus to be able to partner with a food business took place. They went on the review

bicycle, pedestrian and sustainability recommendations. New facilities recommended

include a fine arts complex and music hall, business and humanities to replace building

K, theatre arts complex to replace building E, storage above building O, and a

university center and student housing partnership on the south end of the campus.

They recommend the renovation of buildings F – Fine Arts; G – Student Services; N -

sports pavilion and O – Industrial Technology. They also recommended future

improvements which include permanent parking, completing the loop road, a bus stop,

an art walk, and a carillon tower. Vice President Hernandez shared that he has met

with city officials to discuss the possibility of a bus stop on campus.

10


Board of Trustees

April 15, 2014

Recommendations for the south campus include a new plant services warehouse and

mailroom with adjacent yards and using the visible location for educational partnership

opportunities. They also shared recommendations for parking and vehicle circulation.

Vice President Hernandez introduced the land use guiding principles and priorities.

They went on to discuss the current use of the Columbia Business Center (CBC) and

provided a timeline to vacate the building. It was noted that the lease expires on June

30, 2016. Options for early termination or amendment of the lease with CBC were

discussed. Vice President Hernandez discussed two long range possible scenarios for

the use of south campus. Scenario A includes a land swap or sale of all south campus

and acquiring another parcel for plant services and future expansion of instructional

programs. Scenario B retains a portion of south campus for plant services and

maintenance year, lease or land swap the remainder of the parcel. Vice President

Hernandez reviewed future steps to be taken.

10. Consent Agenda

Trustee Zacarías left the meeting at 7:04 p.m.

Item 10.I. was pulled for further discussion.

On a motion by Trustee Pensa, seconded by Trustee Bennett, the Board voted unanimously to

approve the consent agenda, as revised, on a roll-call as follows:

Ayes: Bennett, Jones, Lahr, Pensa

Noes: None

Abstentions: None

Concur: Student Trustee

Item 10.I. was revised to remove job description number four: Courier/Custodian – LVC.

On a motion by Trustee Bennett, seconded by Trustee Pensa, the Board voted unanimously to

approve Item 10.I. as revised. (Ayes: Bennett, Jones, Lahr, Pensa; Noes: None; Absent:

Zacarías; Student Advisory Vote: Concur)

Trustee Zacarías returned to the meeting at 7:08 p.m.

11. Oral Reports

11.A. Superintendent/President’s Report

Dr. Walthers invited everyone to the upcoming softball game. The game will

determine the Western State Championship for the league. He noted that the softball

team is playing its first game on the renovated softball field.

11.B. Board Member Reports

Trustee Jones had no report.

11


Board of Trustees

April 15, 2014

Trustee Pensa went to see the softball fields. He plans to attend a trustee conference in

early May. He will also join the Santa Barbara County School Boards Association on a

tour of the Santa Maria facilities. He is also meeting with staff and city representatives

in Solvang to discuss improving signage at the Solvang Center.

Trustee Bennett thanked Rebecca Alarcio for her work on the grand opening of the

student services and administrative buildings. He was impressed with the “flash mob”

dancers and thanked all the volunteers who participated. He hosted a Trustee Open

Hour at the Lompoc Center and shared some concerns brought to his attention.

Concerns and questions included the “15 minute late instructor rule,” the 9:00 p.m.

closing hour of the campus, the possibility of setting a student resource center that

offers toiletries and other things to help students, and transportation from the Lompoc

Center to the Santa Maria campus. He asked Student Trustee Kueffler to consider ride

share assistance for students from Lompoc.

Trustee Zacarías attended the Man of the Year dinner honoring Trustee Pensa. She

attended the ballet folklorico/marimba band performance at Righetti High School. She

noted that Director Ricardo Gabaldon is retiring. She also attended the grand opening

of the student services and administrative services buildings. She announced that she

is scheduled to have knee surgery soon and will not be able to attend May events.

Trustee Kueffler attended the grand opening of the student services and administrative

buildings. She enjoyed seeing students, faculty, trustees, and staff together. She noted

a feeling of unity. She said she and seven other students will be attending a leadership

conference and ASBG is hosting Earth Day.

Trustee Lahr had no report.

11.C. Association Reports

1) Associated Student Body Government

Peter Gonzalez is looking forward to ASBG elections, helping with

commencement, and the scholarship awards banquet.

2) AHC Foundation

Jeff Cotter provided an update on the scholarship program. He said the

foundation received $201,194 from donors for scholarships and endowments

have generated $253,188. He added that a total of $473,374 was received from

173 donors. The foundation will be able give 340 awards to over 300 students

and 19 new scholarships have been created this year.

3) Management Association

No report was given.

12


Board of Trustees

April 15, 2014

4) Part-Time Faculty Association

Danielle Blanchard reported that the association sent five members to an annual

part-time faculty convention. She announced the association received first place

awards for best website, best public relations, and best single effort. Convention

members voted to adopt a resolution to immediately to begin lobbying to restore

the part-time faculty fund for equal pay for equal work that was cut from the state

budget.

5) Faculty Association

Roger Hall announced the faculty association is holding a ratification meeting on

the contract. He thanked the board of trustees, Dr. Walthers, and Luis Sanchez

for their support. He said one of the changes is having a three-year cycle instead

of a one-year cycle. He commented that without a free speech policy, the entire

campus is open to free speech and some staff are curious regarding the rationale

for the policy. He stressed the importance of the AP&P Committee and the

tremendous amount of work needed. He asked that efforts be made to streamline

the committee’s work.

6) Academic Senate

Marla Allegre reported that three senate exec members and Dave DeGroot

attended the spring plenary session for state academic senate. She provided

highlights of the conference that included Chancellor Harris discussion regarding

the increasing responsibilities placed on community colleges. She also provided

a brief overview of current initiatives.

7) California School Employees Association

No report was given.

12. Action Items

12.A. New Board Policy Numbering

On a motion by Trustee Pensa, seconded by Trustee Bennett, the Board adopted a new

numbering system to match the California Community College Leagues’ board policy

numbers. (Ayes: Bennett, Jones, Lahr, Pensa, Zacarías; Noes: None; Absent: None;

Student Advisory Vote: Concur)

12.B. Resolution 14-04, Classified School Employees Week

On a motion by Trustee Jones, seconded by Trustee Bennett, the Board adopted

resolution 14-04 designating May 18-24, 2014 Classified School Employees Week on

a roll-call vote as follows: Ayes: Bennett, Jones, Lahr, Pensa, Zacarías; Noes: None;

Absent: None; Student Advisory Vote: Concur

13


Board of Trustees

April 15, 2014

12.C. Resolution 14-05, Establishing a Bank Account for the AHC Viticulture and Enology

Foundation.

On a motion by Trustee Zacarías, seconded by Trustee Pensa, the Board adopted

resolution 14-05 to establish a separate bank account for the AHC Viticulture and

Enology Foundation on a roll-call vote as follows: Ayes: Bennett, Jones, Lahr, Pensa,

Zacarías; Noes: None; Absent: None; Student Advisory Vote: Concur

12.D. Change in Date and Location of the May Board Meeting

On a motion by Trustee Pensa, seconded by Trustee Bennett, the Board voted to hold

the May 20 board meeting in the Santa Ynez Valley. (Ayes: Bennett, Jones, Lahr,

Pensa, Zacarías; Noes: None; Absent: None; Student Advisory Vote: Concur)

12.E. Approval of Revised Student Worker Salary Schedule

On a motion by Student Trustee Kueffler, seconded by Trustee Zacarías, the Board

approved the proposed revised student worker salary schedule effective July 1, 2014.

(Ayes: Bennett, Jones, Lahr, Pensa, Zacarías; Noes: None; Absent: None; Student

Advisory Vote: Concur)

12.F. Award of Contract, 2014 Parking Lot 8 Renovation Project Bid 14-02

On a motion by Trustee Pensa, seconded by Trustee Bennett, the Board awarded the

contract for the 2014 parking lot 8 renovation project to V. Lopez Jr. & Sons GEC, Inc.

in the amount of $739,207. (Ayes: Bennett, Jones, Lahr, Pensa, Zacarías; Noes: None;

Absent: None; Student Advisory Vote: Concur)

12.G. Acceptance of Grants Approved

On a motion by Trustee Bennett, seconded by Trustee Pensa, the Board accepted

funded proposals. (Ayes: Bennett, Jones, Lahr, Pensa, Zacarías; Noes: None; Absent:

None; Student Advisory Vote: Concur)

12.H. Academic Policy and Planning Committee Curriculum Summary Report

On a motion by Student Trustee Kueffler, seconded by Trustee Bennett, the Board

adopted the curriculum additions and changes reflected in the summary report of the

Academic Policy and Planning Committee. (Ayes: Bennett, Jones, Lahr, Pensa,

Zacarías; Noes: None; Absent: None; Student Advisory Vote: Concur)

12.I. One Stop Student Services Center, Bid 09-09, Change Order 32

On a motion by Trustee Bennett, seconded by Trustee Pensa, the Board approved

change order 32 to the contract with Solpac Construction Inc., dba Soltek Pacific

Construction Company, and to authorize the vice president, facilities and operations to

sign change order 32. (Ayes: Bennett, Jones, Lahr, Pensa, Zacarías; Noes: None;

Absent: None; Student Advisory Vote: Concur)

14


Board of Trustees

April 15, 2014

12.J. Public Hearing on the California School Employees Association Allan Hancock

College Chapter #251 Contract Reopeners with the District on Entire Agreement for

Fiscal Year 2014-2015

Trustee Lahr opened the public hearing.

No comments were given.

Trustee Lahr closed the public hearing.

12.K. Management Salary Schedule Revision

On a motion by Trustee Bennett, seconded by Trustee Zacarias , the Board approved

the revision to the management salary schedule, SS-30, to include a range change for

the position of associate dean, kinesiology, recreation, and athletics, retroactive to

January 1, 2014. (Ayes: Bennett, Jones, Lahr, Pensa, Zacarías; Noes: None; Absent:

None; Student Advisory Vote: N/A)

12.L. Award Agreement for Salary Study Services

On a motion by Trustee Bennett, seconded by Trustee Zacarías, the Board awarded the

agreement for salary study services to Educational Management Solutions (EMS) for

completion by June 30, 2014. (Ayes: Bennett, Jones, Lahr, Pensa, Zacarías; Noes:

None; Absent: None; Student Advisory Vote: N/A)

12.M. Full-Time Faculty Contract Salary Schedule Revision

On a motion by Trustee Zacarías, seconded by Trustee Bennett, the Board approved a

revision to the faculty contract salary schedule, SS-18, for full-time faculty overload

assignments, effective fall semester, 2014. (Ayes: Bennett, Jones, Lahr, Pensa,

Zacarías; Noes: None; Absent: None; Student Advisory Vote: N/A)

12.N. Agreement between the Allan Hancock College Joint Community College District and

the Faculty Association of Allan Hancock College for Fiscal Year 2014 - 2015

On a motion by Trustee Pensa, seconded by Trustee Bennett, the Board approved the

Amendments to the Agreement between the Allan Hancock Joint Community College

District and the Faculty Association of Allan Hancock College, effective July 1, 2014 –

June 30, 2015. (Ayes: Bennett, Jones, Lahr, Pensa, Zacarías; Noes: None; Absent:

None; Student Advisory Vote: N/A)

13. Information Items

13.A. Grant Proposals Submitted

Dr. Walthers reviewed a grant proposal submitted.

15


Board of Trustees

April 15, 2014

13.B. Actuarial Study of Retiree Health Liabilities

Dr. Miller provided an update of post-employment benefit liability. She said a plan has

been created to cover the outstanding liability. The report indicates that there is an

unfunded liability in the amount of approximately $8.3 million dollars because it is not

in an irrevocable trust. A plan has been developed to set aside the majority of the

funds needed to meet this outstanding liability.

13.C. Resignations and Retirements

Dr. Walthers acknowledged the resignation of Breanna Winter and the retirements of

Greg Dossey and Sonja Oglesby.

13.D. Allan Hancock Joint Community College District – Integrated Planning Process

Dr. Walthers commented on how well the Educational Master Plan, Strategic Master

Plan and the Facilities Master Plan work together. He noted that staff recently met to

ensure the plans do not conflict.

13.E. Bond Measure I Status Report

Dr. Walthers provided the Bond Measure I Status Report for the Board to review.

13.F District Monthly Financial Report

Dr. Walthers provided the monthly financial report for the Board to review.

14. New Business

Trustee Lahr asked if Career Exploration Day was going to be held. Dr. Walthers said it’s

tentatively scheduled for October 10.

Trustee Pensa asked to move the July 15 board meeting to July 22.

Trustee Zacarías requested information on the free speech policy.

15. Calendar

Dr. Walthers invited everyone to the softball game on April 17.

16. Adjournment

Trustee Lahr adjourned the meeting at 8:16 p.m.

Kevin G. Walthers, Ph.D.

Secretary to the Board of Trustees

16

Administrator Initiating Item:

Elizabeth A. Miller

Final Disposition:

AGENDA ITEM

To: Board of Trustees Date:

From: Superintendent/President May 20, 2014

Subject: Register of Warrants

Reason for Board Consideration CONSENT - ACTION

Item Number 10.A.

Enclosures Page 1 of 67

BACKGROUND:

The following warrants are submitted for board of trustees approval:

GENERAL FUND 9410

INVOICE WARRANTS $1,481,152.88

REGULAR PAYROLL 4/30/14 4,140,381.70

TOTAL GENERAL FUND $ 5,621,534.58

CHILD DEVELOPMENT FUND 9433

INVOICE WARRANTS 4,717.82

REGULAR PAYROLL 4/30/14 55,353.57

TOTAL CHILD DEVELOPMENT FUND 60,071.39

GO BOND CLEARING FUND 9446


TOTAL GO BOND CLEARING FUND 375,743.44

GO BOND BUILDING FUND 9447

INVOICE WARRANTS 1,516,433.93

TOTAL GO BOND BUILDING FUND 1,516,433.93

CAPITAL OUTLAY PROJECTS FUND 9441


TOTAL CAPITAL OUTLAY PROJECTS FUND 28,326.34

SELF INSURANCE DENTAL FUND 9461

INVOICE CHECK 52,761.00

TOTAL SELF INSURANCE DENTAL FUND 52,761.00

STUDENT CENTER FEE TRUST FUND 9473

INVOICE WARRANTS 0.00

TOTAL STUDENT CENTER FEE TRUST FUND 0.00

SELF INSURANCE HEALTH FUND 9462


TOTAL SELF INSURANCE HEALTH FUND 1,961.27

SELF INSURANCE PROPERTY/LIABILITY FUND 9463

INVOICE WARRANTS 0.00

TOTAL SELF INSURANCE PROPERTY/LIABILITY FUND 0.00

GRAND TOTAL ALL FUNDS $ 7,656,831.95

RECOMMENDATION:

Staff recommends that the board of trustees approve commercial warrants 1834990 through 1835578 for a subtotal of $3,461,096.68, and payroll warrants in the amount of $4,195,735.27, for a grand total of $7,656,831.95.

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

34

35

36

37

38

39

40

41

42

43

44

45

46

47

48

49

50

51

52

53

54

55

56

57

58

59

60

61

62

63

64

65

66

67

68

69

70

71

72

73

74

75

76

77

78

79

80

81

82

83


Elizabeth A. Miller

Final Disposition:

AGENDA ITEM



Subject: Authorization to Declare District Property as Surplus

Reason for Board Consideration: Item Number: Enclosures:

CONSENT - ACTION 10.B. Page 1 of 2 BACKGROUND: District personnel have determined that all items listed can no longer be used by college programs. This process is utilized to ensure that the college does not dispose of any item that still has value to the district.

Education Code Section 81450 allows for the sale, at auction, of district property not required for school purposes. Below is a list of district property to be declared surplus and subsequently sold at auction.

Lot # Description Quantity Condition AHC ID# Serial/Lic. #

746 1999 Ford Crown Victoria, sedan 1 each Poor PD 26 1130354 747 1990 Ford Ranger, small pickup truck 1 each Poor M 30 1060077 748

Sterling gas-fired outdoor industrial heater, model E3N-RT10 A6C05A31 L5DB1A1

1 each

Unknown

P090097642 4001002

749


1 each

Unknown

P090097642 4001001

750


1 each

Unknown

P090097642 4001009

(Continued) FISCAL IMPACT: Total proceeds are dependent on the auction participation level. RECOMMENDATION: Staff recommends that the board of trustees declare the items listed to be surplus and authorize disposal of the items through the appropriate procedures.

84

New equipment will be installed when the Machining and Manufacturing program moves into the new Industrial Technology building this summer. Education Code Section 81450.5 authorizes community colleges to donate property that is no longer suitable for district use to a school district or other public entity. Some equipment is being transferred to PCPA, but the remaining equipment is being offered to high schools for their auto technology, machining, agriculture, and robotics programs. The industrial technology department wishes to donate the following list of equipment to these high schools: Ernest Righetti High School, Pioneer Valley High School, Orcutt Academy High School, Santa Ynez Valley Union High School, and Trabuco Hills High School. Description Quantity Condition AHC ID# Serial/Lic. #

Kalamazoo band saw, model 9A-W 1 each Unknown 706321 LeBlond lathe, model 5K203-D17 1 each Unknown 706313 LeBlond lathe, model 5K203-D17 1 each Unknown 706312 7404 Logan lathe, model 65-65 1 each Unknown 706310 Mastermil milling machine, model 1-22 1 each Unknown 706296 Rockwell milling machine, model 122535-F 1 each Unknown 706324 Bridgeport milling machine, model 97211 1 each Unknown 706303 J-94803 Delta drill press, model 62-680 1 each Unknown 706301 1377546 Drill press, model T-582, manufacturer unknown 1 each Unknown

85


Elizabeth A. Miller

Final Disposition:

AGENDA ITEM



Subject: Third Quarter Financial Status Report


CONSENT - ACTION 10.C. Page 1 of 5 BACKGROUND: The third quarter financial status report is a routine report which must be submitted to the State Chancellor's Office on a quarterly basis. It is used by that office to monitor the financial health of a district both as to cash flow and fiscal solvency.

FISCAL IMPACT: None. RECOMMENDATION: Staff recommends that the board of trustees accept the third quarter financial status report, a routine report that monitors the financial health of the district, to be submitted to the State Chancellor's Office.

86

87

88

89

90


Elizabeth A. Miller

Final Disposition:

AGENDA ITEM



Subject: Acceptance of Donations


CONSENT - ACTION 10.D. Page 1 of 1 BACKGROUND: An anonymous donor has donated $500 to the Kinesiology, Recreation and Athletics Department to help fund the men’s basketball youth camp. FISCAL IMPACT: None. RECOMMENDATION: Staff recommends that the board of trustees accept the monetary donation of $500 from an anonymous donor.

91


Elizabeth A. Miller

Final Disposition:

AGENDA ITEM



Subject: 2014-15 Life Options, Vocational and Resource Center Training Agreement


CONSENT - ACTION 10.E. Page 1 of 1 BACKGROUND: Life Options, Vocational and Resource Center (LOVARC) sponsors and administers vocational training programs in Lompoc in cooperation with Allan Hancock College. The purpose of the program is to provide prevocational, social, and independent living skills training to developmentally disabled students. This training prepares students for entry into the world of work and/or greater independence. LOVARC will provide instruction, training, facilities, equipment, and other services for students of the college qualified and selected for the program. LOVARC will provide up to 15 hours of instruction weekly. FISCAL IMPACT: Based on 2013-14 data, the estimated cost to the district for fiscal year 2014-15 would be $12,500 and will be included in the district’s 2014-15 tentative budget. State apportionment revenues generated by the program cover all associated costs. RECOMMENDATION: Staff recommends that the board of trustees authorize negotiation of the agreement with Life Options, Vocational and Resource Center and authorize execution of the necessary documents for the 2014-15 fiscal year.

92


Elizabeth A. Miller

Final Disposition:

AGENDA ITEM



Subject: 2014-15 Vocational Training Center Enterprises, Inc. Agreement


CONSENT - ACTION 10.F. Page 1 of 1 BACKGROUND: Vocational Training Center Enterprises (VTC) sponsors and administers vocational training programs in Santa Maria in cooperation with Allan Hancock College. The purpose of the program is to provide prevocational, social, and independent living skills training to developmentally disabled students. This training prepares students for entry into the world of work and/or greater independence. VTC will provide instruction, training, facilities, equipment, and other services for students of the college qualified and selected for the program. VTC will provide up to 135 hours of instruction weekly. FISCAL IMPACT: Based on 2013-14 data, the estimated cost to the district for fiscal year 2014-15 would be $124,300 and will be included in the district’s 2014-15 tentative budget. State apportionment revenues generated by the program cover all associated costs. RECOMMENDATION: Staff recommends that the board of trustees authorize negotiation of the agreement with Vocational Training Center Enterprises, Inc. and authorize execution of the necessary documents for the 2014-15 fiscal year.

93


Elizabeth A. Miller

Final Disposition:

AGENDA ITEM



Subject: 2014-15 Institute of Beauty Culture Cosmetology Training Agreement


CONSENT - ACTION 10.G. Page 1 of 1 BACKGROUND: In order to provide a vocational education program to prepare eligible students for the vocation of licensed cosmetologist and manicurist/pedicurist, the district proposes to contract with the Institute of Beauty Culture for training in the Santa Maria area. The district defines the number of students and hours of instruction to be provided by the Institute of Beauty Culture. Cosmetology training is offered for college credit and is treated under the terms of the contract as credit hours for apportionment purposes. FISCAL IMPACT: Cost to the district for fiscal year 2014-15 is estimated at $400,000 and will be included in the district’s 2014-15 budget. This expense is offset through apportionment funding generated by student enrollment. RECOMMENDATION: Staff recommends that the board of trustees authorize negotiation of the agreement with the Institute of Beauty Culture and authorize execution of the necessary documents for the 2014-15 fiscal year.

94


Luis P. Sanchez

Final Disposition:

AGENDA ITEM



Subject: Part-time Faculty Appointments, Regular Faculty Overload Assignments

and Special Assignments/Stipends


CONSENT - ACTION 10.H. Page 1 of 3

BACKGROUND:

Credit and noncredit instruction and non-instructional assignments for part-time faculty and overload and special

assignments/stipends for regular full-time faculty are recommended for the time periods designated on the

attached list, as per the California Education Code, Section 87482.5.

FISCAL IMPACT:

Budgeted for the 2013-2014 fiscal year.

RECOMMENDATION:

Staff recommends that the board of trustees approve the attached list of part-time faculty appointments and

regular faculty overload and special assignments/stipends.

95

FACULTY ASSIGNMENTS – CREDIT FULL-TIME AND PART-TIME FACULTY – STIPENDS

SPRING 2014 INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT

Annabali, Deb Serve as department SLO Liaison, share information re SLOs/ILOs and assessment with colleagues; attend LOAC-AA monthly SLO meeting; complete S14 liaison report. (5/31/14)

$300

Auten, Diane Annual Program Update for Speech Communication Program. (4/1/2014 - 4/11/2014)

$125

Bierly, Gary Large class stipend for HIST/HUM 102 CRN 40619/40220 in Spring 2014.

$1,065

Claverie, Kellie Assist student choreographers for Dimensions in Dance. (Aug-Sept 2014)

$1,468.74

Coffman, Scott To provide NOT-FOR-CREDIT Basic Safety Orientation for oil and gas company employees through the Agreement the college has with PEC. (3/13/2014)

$690

Cremarosa, Anne Serve as department SLO Liaison, share information re SLOs/ILOs and assessment with colleagues; attend LOAC-AA monthly SLO meeting; complete S14 liaison report. (5/31/2014)

$300

Derry, Jody Annual Program Update for CBOT Program. (4/1/2014 - 4/11/2014)

$250

Haddad, Lubna Annual Program Update for Spring 2013. (4/1/2013 - 4/12/2013)

$125

Hart, Stanley To provide NOT-FOR-CREDIT Basic Safety Orientation for oil and gas company employees through the Agreement the college has with PEC. (3/3/2014)

$690

Hart, Stanley Fire Technology equipment familiarization/demonstration. (Fall 2013)

$2,088

Headtke, Kathy LVC Librarian-Summer Assignment (July-Aug 2014) $4,513.59Heredia-Vital, Horacio Horacio will assist all choreographers, categorize

costumes, file and reorganize the folkloric costume storage and move costumes back into the dance studio closet. Inventory will be taken by Horacio in the folkloric storage trailers. (Aug-Nov 2014)

$4,115

Hollis, Michael Law Enforcement equipment familiarization/demonstration. (4/5/2014)

$258.55

Hood, John Annual Program Update for Art Program. (4/1/2014 - 4/11/2014)

$125

Janatsch, Bruce 118 hours lab and 60 hours lecture. Training through end of December 2013. Fire Technology equipment demonstration/familiarization. (Fall 2013)

$6,883.94

Lau, Bowman To provide NOT-FOR-CREDIT Basic Safety Orientation for oil and gas company employees through the Agreement the college has with PEC. (3/13/2014)

$690

Mason, Eric Annual Program Update for Auto Collision Program. $250

96

FACULTY ASSIGNMENTS – CREDIT FULL-TIME AND PART-TIME FACULTY – STIPENDS

SPRING 2014 INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT

(4/1/2014 - 4/11/2014) McGuire, Patrick Serve as department SLO Liaison, share information re

SLOs/ILOs and assessment with colleagues; attend LOAC-AA monthly SLO meeting; complete S14 liaison report. (5/31/14)

$300

McGuire, Patrick Annual Program Update for Automotive Technology Program. (4/1/2014 - 4/11/2014)

$250

Messina, Michael Completion of 6-year program review for the EMS Program. (2013-2014)

$1,000

Miyahara, Len Program Director – NIH Bridges to Baccalaureate Grant. (6/1/2014 - 6/30/2014)

$1,125.39

Morales, Mayra Counseling support in the summer-prior to July 1, 2014, new budget year. This time will allow her to help prepare EOPS/CARE & CalWORKs students for summer and fall classes as well as long term academic planning (SEP). (6/4/2014 - 6/30/2014)

$6,844.35

Passage, David Annual Program Update for Photography Program. (4/1/2014 - 4/11/2014)

$250

Reid, Robert Law Enforcement equipment familiarization/demonstration. (4/5/2014)

$252.90

Reyes, Ben Ben will video Dimensions in Dance 2014. Organize past dance concert performances from video and cassette to DVD files. Inventory will be taken of the entire dance program’s music library. (Aug-Oct 2014)

$1,575.45

Rivera, Candace Publicity for Dimensions in Dance and Celebration dance concerts. (Aug-Nov 2014)

$6,778.80

Sanders, Andrea Annual Program Update for Speech Communication Program. (4/1/2014 - 4/11/2014)

$125

Segura, Monique Assist tap choreographer for Dimensions in Dance Concert 2014. (Aug-Sept 2014)

$2,557.80

Seymour, Michael To provide NOT-FOR-CREDIT Basic Safety Orientation for oil and gas company employees through the Agreement the college has with PEC. (3/3/2014)

$690

Solorio, Jesus Assistant Choreographer for Dimensions in Dance. (Aug-Oct 2014)

$1,523.76

Treur, Kristy ENVT Coordinator – Fall 2013 semester $1,334.62Tuan, Juanita To prepare EOPS/CARE/CalWORKs potential &

current students for summer and fall classes, in addition to long term academic planning to complete certificate and/or degree. (6/16/2014 - 6/26/2014)

$3,650.32

West, Deborah Annual Program Update for Art Program. (4/1/2014 - 4/11/2014)

$125

97

Administrator Initiating Item: Luis P. Sanchez

Final Disposition:

AGENDA ITEM



Subject: Community Service (Fee-Based) Education Classes


CONSENT - ACTION 10.I. Page 1 of 3 BACKGROUND: The following page lists the proposed community service classes and College for Kids fee-based classes for summer 2014.

FISCAL IMPACT: There is no fiscal impact to the district. Fees collected from students support these classes. RECOMMENDATION: Staff recommends that the board of trustees approve the proposed community service (fee-based) classes for summer 2014.

98

Community Service (Fee-based) Education Classes Summer 2014

Dates Class Instructor Fee Mtls Fee

6/16-7/21/14 CFK 8017 - Introduction to Hip-Hop Jazz-Funk Ages: 4-5 Mann, Shandy $36

6/16-7/23/14 CFK 8026 - Beginning Hip-Hop Jazz Ages: 6-9 Mann, Shandy $96

6/16-7/23/14 CFK 8026 - Beginning Hip-Hop Jazz Ages: 10-14 Mann, Shandy $96

6/16-6/23/14 CSHE 8001 - Fabulous Tea Parties Peters, Dawn $36 $25

6/16-6/26/14 CFK 8100 - Adventures in Math/Engineering/Computer Science Ages: 7th, 8th, and 9th grades

Majoue, Mary $144

6/16-8/6/14 CSFT 8000 - Physical Fitness Lab Dutra, Kris $46

6/16-8/6/14 CSFT 8001 - Football Techniques Dutra, Kris $20

6/16-8/6/14 CSFT 8002 - Sports Techniques Staff $20

6/16-8/6/14 CSFT 8005 - Swim Lab Stevens, Chris $46

6/17-7/22/14 CFK 8016 - Introduction to Ballet Ages: 4-5 Grimnes, Chris $36

6/17-7/24/14 CFK 8010B - Beginning Ballet I/Beg. Ballet II Ages: 6-9 Grimnes, Chris $96

6/17-7/24/14 CFK 8011B - Interm Ballet I/Interm Ballet II Ages: 10-18 Grimnes, Courtney $96

6/17-6/26/14 CSPD 8027 - iPad Basics Velasco, Francisco $72

6/17-8/7/14 CSFT 8013 - Intermediate Senior Exercise Griffith, Lisa $64

6/17-6/26/14 CSPD 8006 - Introduction to Homeopathy Talkin, Helen $48 $5

6/19-8/7/14 CSFT 8019 - Pilates Forman, Vicki $32

6/19-8/7/14 CSFT 8020 - Yoga for Health Forman, Vicki $32

6/21-6/21/14 CFK 8103 - Rocketry: 3-2-1 Blast Off! Ages: 8-11 Theberge, Tyler $36 $9.50

6/21-6/21/14 CSPD 8060 - Digital Photography Workshop – Oso Flaco Teitelbaum, Jeremy $36

6/23-6/26/14 CFK 8220 - Multicultural Art Exploration 1 Ages: 6-10 Steyer, Julie $24 $8

6/28-6/28/14 CFK 8104 - Rocketry: 3-2-1 Blast Off! Ages: 12-15 Theberge, Tyler $36 $9.50

6/30-7/3/14 CFK 8221 - Multicultural Art Exploration 2 Ages: 6-10 Steyer, Julie $24 $10

7/7-7/16/14 CFK 8222 - Watercolor Painting for Kids Ages: 12-16 Steyer, Julie $48 $10

7/7-7/16/14 CSAR 8006 - Collage and Watercolor Steyer, Julie $48 $10

99

Community Service (Fee-based) Education Classes Summer 2014

7/9-7/30/14 CSPD 8016 - Beekeeping: Summer in an Apiary Mitchell, Archie $72

7/12-7/12/14 CFK 8101 - Astronomy and Telescopes I Ages: 8-11 Tobin, Vincent $36 $9

7/14-7/24/14 CFK 8200 - A Taste of Spanish Ages: 2nd, 3rd, or 4th grade Castaneda, Enedina $96 $4

7/14-7/16/14 CFK 8321 - Fun and Healthy Kids in the Kitchen Ages: 9-12 Peters, Dawn $54 $15

7/14-8/4/14 CSPD 8080 - Intermediate Beekeeping Hupp, John $72

7/19-7/19/14 CFK 8102 - Astronomy and Telescopes II Ages: 12-15 Tobin, Vincent $36 $9

7/23-7/23/14 CSPD 8026 - iPad for Educators Velasco, Franciso $18

8/4-8/6/14 CFK 8321 - Fun and Healthy Kids in the Kitchen Ages: 9-12 Peters, Dawn $54 $15

8/9-8/9/14 CSPD 8060 - Digital Photography Workshop – Port San Luis Teitelbaum, Jeremy $36

100


Luis P. Sanchez

Final Disposition:

AGENDA ITEM



Subject: Appointment of Department Chair


CONSENT-ACTION 10.J. Page 1 of 1

BACKGROUND:

The following regular full-time faculty member is recommended by their department and the associate

superintendent/vice president, academic affairs and superintendent/president, to serve as department chair to the

specified term:

NAME DEPARTMENT TERM OF OFFICE

Kristy Treur Public Safety Kristy Treur was elected to serve a

1.5 year term, effective spring 2014

and academic year 2014-2015.

FISCAL IMPACT:

The estimated cost to the district is approximately $10,821 for the 2013-2014 fiscal year, which will include

department chair stipend, additional contract days, and back fill. Department chair stipends, additional contract days,

and back fill for reassigned time for various departments are budgeted each fiscal year.

RECOMMENDATION:

Staff recommends that the board of trustees approve the department chair appointment of Kristy Treur, Pubic Safety

Department effective spring 2014 and academic year 2014-2015.

101

AGENDA ITEM



Subject: Short-Term, Substitute, and Professional Expert Appointments Exempt From Classified Service


CONSENT - ACTION 10.K. Page 1 of 3 BACKGROUND The college hires substitute, short-term employees, and professional experts exempt from classified service per Education Code Section 88003. All appointments are contingent on availability of funding and ending dates could change based on district need. The following is a list of such appointments:

(continued)

FISCAL IMPACT Assignments for the 2013-2014 fiscal year are included in the 2013-2014 fiscal year budget. RECOMMENDATION Staff recommends that the board of trustees approve the short-term, substitute and professional expert appointments exempt from classified service as presented.


C. Mesaros

Final Disposition:

102

Short-Term Appointments:

Name Position Title Dates Duties/Responsibilities Hourly Rate

McGee, Janet Program Assistant III 4/28/14 – 6/30/14 Provide support for the AB 86 Adult Education Consortium Planning

Project grant.

$15.59

Substitute Appointments:


Byrd, Gloria Cashier 4/21/14 – 6/30/14 Substitute cashier during recruitment $15.82

Professional Experts:


*Brophy, Hannah

Interpreter I 7/1/2013 – 6/30/14 Interpreter for hard-of-hearing students

$25.00

*Hart, Stephanie Interpreter IV 7/1/2013 – 6/30/14 Interpreter for hard-of-hearing students

$35.00

*Hood, Debra Interpreter I 7/1/13 – 6/30/14 Interpreter for hard-of-hearing students

$25.00

*James, Jessica Interpreter I 7/1/13 – 6/30/14 Interpreter for hard-of-hearing students

$25.00

*Morales (Caldwell), Jennie

Interpreter III 7/1/13 – 6/30/14 Interpreter for hard-of-hearing students

$32.00

*Pettit, Deborah Interpreter I 7/1/13 – 6/30/14 Interpreter for hard-of-hearing students

$25.00

*Schnepple, Elaine

Interpreter IV 7/1813 – 6/30/14 Interpreter for hard-of-hearing students

$35.00

*Simmons, Elijah


$25.00

*Van Maanen, Julie


$25.00

*Ware, Sara Interpreter IV 7/1/13 – 6/30/14 Interpreter for hard-of-hearing students

$35.00

*Waters, Lori Interpreter I 7/1/13 – 6/30/14 Interpreter for hard-of-hearing students

$25.00

*Par/Ne’s revised to increase hours in order to provide service to students and to meet ADA requirements.

103

EMS, Fire, Law Enforcement Programs Police and Fire Academy tactical officers, program assistants, and program specialists are limited in the number of days they are eligible to work. The number of hours is limited by the budget for the program—one tactical officer may work a 40-hour workshop in 5 days, but another may work in a one-hour session on 40 different days. The academy needs flexibility to schedule tactical officers as they are available; for instance, if a fire officer is scheduled to work in a class on a certain day but is called to fight a fire that day, another officer is called to fill in. There is no way to accurately predict how many hours each officer may work during the academic year. The total available budget for tactical officers, divided by the hourly rate, is the maximum number of hours which can be worked by the entire group of tactical officers. Professional Experts - EMS, Fire, Law Enforcement Programs Police and Fire Academy technical aides are limited in the number of days they are eligible to work. The number of hours is limited by the budget for the program—one aide may assist a 40-hour workshop in 5 days, but another may assist a one-hour session on 40 different days. The academy needs flexibility to schedule aides as they are available; for instance, if a fire aide is scheduled to assist a class on a certain day but is called to fight a fire that day, another aide is called to fill in. There is no way to accurately predict how many hours each aide may be required to assist during the academic year. The total available budget for technical aides, divided by the hourly rate, is the maximum number of hours which can be worked by the entire group of technical aides.

Fire, Safety and EMS, Law Enforcement Programs:

Positions: Program Assistant I Program Assistant II Program Assistant III Program Assistant IV Program Assistant VI

Hrly Rate $ 9.96 $14.00 $15.59 $18.81 $35.00

Max Hrs Not more than 40 hours/weekly and/or

999 hours fiscally

Max Days 170 days within the

Fiscal Year

Professional Experts: Program Assistant I, III, IV and VI:

Name Position Title Dates Duties/Responsibilities

Garcia, Eric Program Assistant IV 6/01/2014 – 06/30/2014 See above “Professional Expert Appointments –

EMS, Fire, Law Enforcement Programs

Halbeisen, Marissa Program Assistant IV 6/01/2014 – 6/30/2014 See above “Professional Expert Appointments –


Wallace, Christina Program Assistant I, III 6/01/2014 – 6/30/2014 See above “Professional Expert Appointments –


104

AGENDA ITEM



Subject: Appointments, Transfers, and Promotions of Classified Employees


CONSENT - ACTION 10.L. Page 1 of 1 BACKGROUND The following personnel actions are recommended: Appointments: 1. Ruby Lettenberger, laboratory technician, community education, part time, 10 months, 5 hours weekly, range 11-

A, classified bargaining unit salary schedule, effective June 16, 2014.

Reason: New position. This appointment is contingent upon successful completion of pre-employment requirements.

2. Veronica Colon, FROM laboratory assistant, tutorial/OACL, learning resources, part time, 10 months, 16 hours

weekly, range 13-A, classified bargaining unit salary schedule TO counseling services technician, counseling/noncredit, full time, 12 months, 37 hours weekly, range 12-A, classified bargaining unit salary schedule, effective June 1, 2014. This position is contingent on continued funding. Reason: Ms. Colon has been a part time classified bargaining unit employee and has accepted a full time position to fill a vacancy.

Promotion: 3. Maria Ruelas, FROM cashier, business services, full time, 12 months, 37 hours weekly, range 14-B, classified

bargaining unit salary schedule TO cashier II, business services full time, 12 months, 37 hours weekly, range 16-B, classified bargaining unit salary schedule, effective June 1, 2014.

FISCAL IMPACT 1. The cost to the district is approximately $173 for the 2013-2014 fiscal year. 2. The cost to the Student Success & Support Program (3SP) is approximately $4,236 for the 2013-2014 fiscal year. 3. The cost to the district is approximately $3,677 for the 2013-2014 fiscal year. These costs are included in the 2013-2104 fiscal year budget. RECOMMENDATION Staff recommends that the board of trustees approve the appointments of Ruby Lettenberger, laboratory technician, community education, effective June 16, 2014; and Veronica Colon, counseling services technician, counseling/noncredit, effective June 1, 2014; and the promotion of Maria Ruelas, cashier II, business services, effective June 1, 2014. Administrator Initiating Item:

C. Mesaros

Final Disposition:

105 Revised


C. Mesaros

Final Disposition:

AGENDA ITEM



Subject: Extra Work Assignments of Classified Employees


CONSENT - ACTION 10.M. Page 1 of 2

BACKGROUND

Regular classified staff members who work less than twelve months each year can be scheduled for an extra work assignment at their request. These assignments are scheduled in accordance with article 10, section 10.17, of the

district’s agreement with the California School Employees Association Allan Hancock College Chapter #251. The following employees have accepted an assignment, and the following schedule is recommended:

Name Title Employment

Period

Maximum

Hours

Maximum

Days/Weeks

Hourly Salary

Underwood, Kelly Coordinator, Writing Center Laboratory,

Learning Resources

6/16/14 – 6/30/14

30 hrs./wk. 4 days/week $28.96/hr.

Velasquez, Armida Instructional Assistant,

Writing Center Laboratory, Learning

Resources

6/2/14 –

6/26/14


FISCAL IMPACT

1. This extra work assignment will result in an additional cost to the basic skills initiative grant (BSI) of

approximately $8,224.13 for the 2013-2014 fiscal year. 2. This extra work assignment will result in an additional cost to the basic skills initiative grant (BSI) of $8,381.38

for the 2013-2014 fiscal year.

3. This extra work assignment will result in an additional cost to the district of approximately $810 for the 2013-

2014 fiscal year. 4. This extra work assignment will result in an additional cost to the student health fee fund of approximately $1,014

for the 2013-2014 fiscal year.

These costs are included in the 2013 – 2014 fiscal year budget.

RECOMMENDATION

Staff recommends that the board of trustees approve the extra work assignments of Kelly Underwood, coordinator,

writing center laboratory, learning resources, effective June 16, 2014 through June 30, 2014; Armida Velasquez, instructional assistant, writing center laboratory, learning resources, effective June 2, 2014 through June 26, 2014;

Yvette Andrade, administrative secretary I, languages and communications, effective June 16, 2014 through June 30,

2014; and Lucy Aquino, office services technician I, health services, effective June 16, 2014 through June 30, 2014, or earlier per district need.

106 -1 Revised

ADDITIONS AND/OR REVISIONS

Name Title Employment Period

Maximum Hours

Maximum Days/Weeks

Hourly Salary

Andrade, Yvette Administrative Secretary I 6/16/14 –

6/30/14


Aquino, Lucy Office Services

Technician I, Health

Services

6/16/14 –

6/30/14


106 -2 Revised

AGENDA ITEM



Subject: Change of Status of Classified Employees


CONSENT - ACTION 10.N. Page 1 of 1 BACKGROUND

To provide mandated California Law Enforcement Telecommunications System (CLETS) public safety certified dispatching and certified records clerk duties, the following changes of status for classified employees are recommended: Change of Status

1. Daniel Corsini, campus police safety office, public safety, FROM part-time, 16 hours weekly TO part-time, 19 hours weekly, range 14-A, classified bargaining unit salary schedule (pro-rated at .51351), retroactive to April 28, 2014. Reason: Increase of hours

2. Matthew Boland, campus police safety office, public safety, FROM part-time, 16 hours weekly TO part-time, 19 hours weekly, range 14-A, classified bargaining unit salary schedule (pro-rated at .51351), retroactive to April 28, 2014. Reason: Increase of hours

FISCAL IMPACT

1. The increased cost to the district is approximately $687 (27 percent) and the cost to the parking fee fund is approximately $1,857 (73 percent), for a total cost of approximately $2,544.

2. The increased cost to the district is approximately $687 (27 percent) and the cost to the parking fee fund is approximately $1,857 (73 percent), for a total cost of approximately $2,544.

RECOMMENDATION

Staff recommends that the board of trustees approve the change of status of Daniel Corsini, campus police safety office, public safety; and Matthew Boland, campus police safety office, public safety, retroactive to April 28, 2014.


C. Mesaros

Final Disposition:

107

AGENDA ITEM



Subject: Out-of-Classification Assignment of Classified Employee


CONSENT - ACTION 10.O. Page 1 of 1 BACKGROUND The following temporary out-of-classification assignment is recommended to the classified services: Kelly Underwood, coordinator, writing center laboratory, learning resources, full time, 10 months, 37 hours weekly, range 28-E, classified bargaining unit salary schedule TO coordinator, writing center laboratory, learning resources, full time, 10 months, 37 hours weekly, range 28-E plus additional 10 percent, classified bargaining unit salary schedule, retroactive to February 27, 2014 through May 30, 2014, or earlier per district need.

Reason: For work performed on the Strategic Plan and Education Master Plan FISCAL IMPACT 1. The increased cost to the district is approximately $1,699 for the 2013-2014 fiscal year. This cost is included in the 2013-2014 fiscal year budget. RECOMMENDATION Staff recommends that the board of trustees approve the temporary out-of-classification assignment of Kelly Underwood, writing center coordinator, learning resources, retroactive to February 27, 2014 through May 30, 2014, or earlier per district need.


C. Mesaros

Final Disposition:

108

AGENDA ITEM



Subject: Coaching Appointments and Stipends


CONSENT - ACTION 10.P. Page 1 of 1

BACKGROUND The following personnel actions for coaching stipend increases are recommended. The college reserves the right to cancel any coaching appointment or to reassign the area of service. Assistant Coach The coaching appointment is for the period of August 19, 2013 through May 31, 2014, or earlier per district need.

1. Okada, Matt, basketball, $211.50 stipend increase The coaching appointment is for the period of January 22, 2014 through May 31, 2014, or earlier per district need. 2. Hennelly, Catherine, track (M&W), $1,025 stipend increase FISCAL IMPACT

1. The cost to the district is approximately $237 for the 2013-2014 fiscal year. 2. The cost to the district is approximately $1,148 for the 2013-2014 fiscal year. These costs are included in the 2013-2014 fiscal year budget.

RECOMMENDATION

Staff recommends that the board of trustees approve the coaching stipend increases of Matt Okada, assistant coach, basketball, kinesiology, recreation and athletics department, retroactive to August 19, 2013 through May 31, 2014; and Catherine Hennelly, assistant coach, track, kinesiology, recreation and athletics department, retroactive to January 22, 2014 through May 31, 2014, or earlier per district need.


C. Mesaros

Final Disposition:

109

110 Revised

AGENDA ITEM



Subject: Appointment of Tenure-Track Faculty Member


CONSENT - ACTION 10.Q. Page 1 of 1 BACKGROUND The recruitment to fill the full time, tenure-track faculty position for the mathematics, assistant professor, mathematical sciences department, was completed and the following tenure-track faculty appointment is recommended: Wendy Sutter, mathematics, assistant professor, mathematical sciences department, full time, 175-day, tenure track faculty position, column III, step 8, full time faculty salary schedule, effective August 13, 2014.

Ms. Sutter replaces Allen Hire who retired effective June 1, 2010. Ms. Sutter earned a Master’s degree from Cal Poly State University, San Luis Obispo in June 2003; she earned a Bachelor of Science degree from Cal Poly State University, San Luis Obispo in December 1999; and in July 1997, she earned an associate of science degree from Cuesta College, San Luis Obispo. Ms. Sutter has been employed as a full time mathematics instructor at Lompoc High School, Lompoc, since August 2007; and from August 2004 to June 2007 she was employed as a full time mathematics instructor at Righetti High School, Santa Maria. From August 2003 to December 2004, Ms. Sutter was a part time mathematics instructor at Cuesta College in San Luis Obispo; from August 2003 to August 2004, she was a part time mathematics instructor at Allan Hancock College; and from April 2000 to June 2004, she was a part time mathematics instructor at Cal Poly State University, San Luis Obispo. FISCAL IMPACT The cost to the district is approximately $80,414 for the 2014-2015 fiscal year and will be included in the 2014-2015 fiscal year budget.

RECOMMENDATION Staff recommends that the board of trustees approve the appointment of Wendy Sutter, mathematics, assistant professor, mathematical sciences department, 175-day, tenure track faculty position, effective August 13, 2014.


C. Mesaros

Final Disposition:

AGENDA ITEM



Subject: Appointment of Classified Management Position


CONSENT – ACTION 10.R. Page 1 of 1 BACKGROUND The following management appointment is recommended: Marian Quaid-Maltagliati, FROM coordinator, admissions and records, admissions and records, full time,12 months, 37 hours weekly, range 30-C, classified bargaining unit salary schedule TO director, admissions and records, full time, 12 months, 37 hours weekly, range 12-B, management salary schedule, effective July 1, 2014. Reason: Ms. Quaid-Maltagliati replaces Adela Esquivel-Swinson, who resigned, effective March 1, 2013. Ms. Quaid-Maltagliati received her associates of arts degree in business from Allan Hancock College in December, 1985. Ms. Quaid-Maltagliati has been with the district since April 1984 where she was a PABX operator/receptionist. In November 1985, her duties were split as she continued as a PABX operator/receptionist part time as well as an admissions and records clerk part time. In February 1990 she became a full time admissions and records clerk; in August 1990 she was reclassified as an admissions and records technician I. She was promoted to admissions and records technician II in April 1992; in September 1994, she was promoted to admissions and records specialist; and in September 2004, she was reclassified as coordinator, admissions and records services. In November 2005 through March 2007, Ms. Quaid-Maltagliati was appointed as interim director, admissions and records and returned to her position as coordinator, admissions and records services in April 2007. In March 2013 through June 30, 2014, she was again appointed interim director, admissions and records. FISCAL IMPACT

The cost to the district is approximately $10,269 for the 2013-2014 fiscal year and is included in the 2013-2014 fiscal year budget.

RECOMMENDATION

Staff recommends that the board of trustees approve the management appointment of Marian Quaid-Maltagliati, director, admissions and records, effective July 1, 2014.

111 Revised


Elizabeth A. Miller

Final Disposition:

AGENDA ITEM



Subject: Award of Contract for the 2013 Proposition 39 Energy Efficiency Project, RFQ 14-104


ACTION 12.A. Page 1 of 1 BACKGROUND: In December 2012, California Community Colleges (CCC) introduced an Energy Efficiency Initiative to dramatically reduce energy consumption, lower greenhouse gas emissions, help meet new goals for increased distributed generation, and create good paying jobs filled by workers trained at local community colleges. Allan Hancock College’s allocation of Proposition 39 funds is $329,814 for fiscal year 2013-14. The following proposed energy efficiency projects for 2013-14 are based on an Integrated Audit Report by Abraxas Energy Consulting that was funded by PG&E.

• LED Lamps: Replace existing incandescent lamps with LED lamps • Occupancy Sensors: Replace existing light switches with occupancy sensors • Parking Lot Lights – LED: Start replacing parking lot light fixtures with LED lamps • Upgrade HVAC Controls: Upgrade a variety of mechanical control systems for efficiency • Exterior Lighting – LED: Upgrade existing exterior building and walkway lighting to LED

At the February 18, 2014 meeting of the board of trustees, administration received approval to solicit quotes. Legal advertisements were published in the Santa Maria Times on April 17 and April 24, 2014. Only one quote was received and opened on May 8, 2014 from Brannon, Inc., DBA Smith Electric Service, as follows.

Alternate #1, Mechanical Scope Alternate #3, Walkway Lighting Alternate #4, Wall Pack Lighting Total: $280,629

FISCAL IMPACT: The construction contract is estimated to cost $280,629 and will be funded with 2013-2014 Proposition 39 funds. RECOMMENDATION: Staff recommends that the board of trustees award the contract for the 2013 Proposition 39 energy efficiency project to Brannon, Inc., DBA Smith Electric Service, for alternates #1, #3, and #4 in the amount of $280,629.

112 Revised


Jane M. Harmon

Final Disposition:

AGENDA ITEM



Subject: Approval of a 3-Year Academic Calendar (2015-2018)


ACTION 12.B. Page 1 of 4

BACKGROUND:

Each year the calendar committee recommends the academic calendar for the upcoming year. The calendar

committee is composed of faculty, classified, student and administrator representatives.

The recommended calendar (2015-16), which will present opportunities for the college to meet student needs and

FTES targets, is as follows:

Summer session 2015 begins June 15, 2015, and ends August 6, 2015 (including finals).

Fall session 2015 begins August 17, 2015, and ends December 10, 2015 (including finals). Staff development

days are scheduled for August 13-14, 2015.

Winter Intersession is not offered for 2015-2016.

Spring session 2016 begins January 25, 2016, and ends May 25, 2016 (including finals). Staff development

days are scheduled for January 21-22, 2016.

Attached is the 3year calendar. Calendar dates were approved and revised by the calendar committee.

FISCAL IMPACT:

None

RECOMMENDATION:

Staff recommends that the board of trustees approve the 2015-16 academic calendar and tentative academic calendars

for 2016-17 and 2017-18.

113

2015/16 ACADEMIC YEAR Summer 2015 M Jun 15 Classes begin – 6 & 8 week F,S Jul 3, 4 Independence Day - College Closed W Jul 22 Classes end – 6 week Th Jul 23 Final Exams – 6 week W Aug 5 Classes end – 8 week Th Aug 6 Final Exams – 8 week

Fall 2015 Th Aug 13 Professional Development Day F Aug 14 All Staff Day M Aug 17 Semester Length & Term 1 classes begin (credit day, evening) M Sept 7 Labor Day - College Closed W Oct 7 Term 1 classes end Th, F Oct 8, 9 Final Exams - Term 1 M Oct 12 Term 2 classes begin W Nov 11 Veterans Day - College Closed Th-S Nov 26-28 Thanksgiving Recess - College Closed Th Dec 3 Last Day of Instruction – Term 2 classes end F,S Dec 4, 5 Final Exams – Term 2 F-Th Dec 4-10 Final Exams – Term 2/Semester Length Th Dec 24 Winter Holiday – College Closed F Dec 25 Christmas (Observance) – College Closed Th Dec 31 Winter Holiday

Winter intersession not offered

Spring 2016 F Jan 1 New Year’s Day (Observance) – College Closed M Jan 18 Dr. Martin Luther King Jr. Day – College Closed Th Jan 21 Professional Development Day F Jan 22 All Staff Day M Jan 25 Credit day, evening, and Term 3 classes begin F,S Feb 12, 13 Lincoln Day - College Closed M Feb 15 Washington Day - College Closed W Mar 16 Term 3 classes end Th, F Mar 17,18 Final Exams - Term 3 M-S Mar 21-26 Spring Recess – No Credit Classes F Mar 25 Spring Holiday – College Closed M Mar 28 Term 4 classes begin W May 18 Term 4 classes end Th, F May 19, 20 Final Exams - Term 4 Th-W May 19-25 Final Exams – Term 4/Semester Length Th May 26 Scholarship Awards Ceremony F May 27 Commencement M May 30 Memorial Day – College Closed 2015-2018 _ 3year calendar for BOT_May 20, 2014

114

2016/17 ACADEMIC YEAR (Tentative) Summer 2016 M Jun 13 Classes begin – 6 & 8 week M Jul 4 Independence Day - College Closed W Jul 20 Classes end – 6 week Th Jul 21 Final Exams – 6 week W Aug 3 Classes end – 8 week Th Aug 4 Final Exams – 8 week

Fall 2016 Th Aug 18 Professional Development Day F Aug 19 All Staff Day M Aug 22 Credit day, evening, and Term 1 classes begin M Sept 5 Labor Day - College Closed W Oct 12 Term 1 classes end Th, F Oct 13, 14 Final Exams - Term 1 M Oct 17 Term 2 classes begin F,S Nov 11,12 Veterans Day - College Closed Th – S Nov 24-26 Thanksgiving Recess - College Closed Th Dec 8 Last Day of Instruction – Term 2 classes end F-S Dec 9-10 Final Exams – Term 2 F-Th Dec 9-15 Final Exams – Term 2/Semester Length F Dec 23 Christmas (Observance) – College Closed


Spring 2017 M Jan 16 Dr. Martin Luther King, Jr. Day Observed – College Closed Th Jan 19 Professional Development Day F Jan 20 All Staff Day M Jan 23 Credit day, evening, and Term 3 classes begin F,S Feb 17,18 Lincoln Day - College Closed M Feb 20 Washington Day - College Closed W Mar 15 Term 3 classes end Th, F Mar 16,17 Final Exams - Term 3 M-S Mar 20-25 Spring Recess – No Credit Classes F Mar 24 Spring Holiday – College Closed M Mar 27 Term 4 classes begin W May 17 Term 4 classes end Th-S May 18-20 Final Exams - Term 4 Th-W May 18-24 Final Exams – Term 4/Semester Length Th May 25 Scholarship Awards Ceremony F May 26 Commencement 2015-2018 _ 3year calendar for BOT_May 20, 2014

115

2017/18 ACADEMIC YEAR (Tentative) Summer 2017 M Jun 12 Classes begin – 6 & 8 week T Jul 4 Independence Day - College Closed W Jul 19 Classes end – 6 week Th Jul 20 Final Exams – 6 week W Aug 2 Classes end – 8 week Th Aug 3 Final Exams – 8 week

Fall 2017 Th Aug 17 Professional Development Day F Aug 18 All Staff Day M Aug 21 Credit day, evening, and Term 1 classes begin M Sep 4 Labor Day - College Closed W Oct 11 Term 1 classes end Th, F Oct 12,13 Final Exams - Term 1 M Oct 16 Term 2 classes begin F,S Nov 10,11 Veterans Day - College Closed Th-S Nov 23-25 Thanksgiving Recess - College Closed Th Dec 7 Last Day of Instruction – Term 2 classes end F, S Dec 8,9 Final Exams – Term 2 F-Th Dec 8-14 Final Exams – Term 2/Semester Length M Dec 25 Christmas (Observance) – College Closed T Dec 26 Winter Holiday – College Closed


Spring 2018 M Jan 01 New Years Day – College Closed M Jan 15 Dr. Martin Luther King, Jr. Day – College Closed Th Jan 18 Professional Development Day F Jan 19 All Staff Day M Jan 22 Credit day, evening, and Term 3 classes begin F,S Feb 16, 17 Lincoln Day - College Closed M Feb 19 Washington Day - College Closed W Mar 14 Term 3 classes end Th, F Mar 15, 16 Final Exams - Term 3 M-S Mar 19-24 Spring Recess – No Credit Classes F Mar 23 Spring Holiday – Campus Closed M Mar 26 Term 4 classes begin Th May 17 Term 4 classes end F, S May 18,19 Final Exams - Term 4 F-W May 18-23 Final Exams – Term 4/Semester Length Th May 24 Scholarship Awards Ceremony F May 25 Commencement M May 28 Memorial Day – College Closed 2015-2018 _ 3year calendar for BOT_May 20, 2014

116

AGENDA ITEM

To: Board of Trustees

Date:

May 20, 2014

From: Superintendent/President

Subject: Academic Policy and Planning Committee Curriculum Summary

Reason for Board Consideration:

ACTION

Item Number:

12.C.

Enclosures:

Page 1 of 3

BACKGROUND:

The curriculum report for the period April 10 - April 17, 2014 is attached for consideration of the board of trustees. This report includes the final spring 2014 summary of modified curriculum being recommended

for adoption.

FISCAL IMPACT:

Major modified courses will be supported based on current budget allowances within the disciplines/departments either by reallocation of existing funds or cycling existing offerings to allow for

the offering of modified curriculum. Full-time faculty receive a stipend of $150 per major course modification.

RECOMMENDATION:

Staff recommends that the board of trustees adopt the curriculum additions and changes reflected in the

summary report of the Academic Policy and Planning Committee for the period.


Luis P. Sanchez

Final Disposition:

117

ACADEMIC POLICY AND PLANNING COMMITTEE CURRICULUM REPORT

May 20, 2014

Sofía Ramírez‐Gelpí, Chairperson

Judith Dal Porto, Applied Social Sciences

Carmen Montañez‐Rodríguez, Business

Lydia Maxwell, Counseling

Jennifer Jozwiak, English

Michael Dempsey, Fine Arts

Sheri Bates, Kinesiology, Recreation and Athletics

Larry Manalo, Health Sciences

Robert Mabry, Industrial Technology

Melinda Nishimori, Languages & Communication

Sandra Bierdzinski, Learning Resources, Economic Development, Learning Assistance Program, and Health Services

Robert Lennihan, Life and Physical Sciences

Derek Mitchem, Mathematical Sciences

Mike Messina, Public Safety

Thomas Vandermolen, Social & Behavioral Sciences

Nicholas Presher, ASBG Student Representative

Janet Hooghuis, Admissions & Records Representative (ex officio)

David DeGroot, Articulation Officer (ex officio)

Non‐Credit Education (vacant)

Luis Sanchez, Vice President, Academic Affairs (ex officio)

Rebecca Andres, Curriculum Specialist

Adopted by Board of Trustees: Date

President, Board of Trustees Allan Hancock Joint Community

College District

118

MODIFICATIONS TO COURSES/PROGRAMS RECOMMENDED FOR ADOPTION

Major modifications to course content, course outline of record, or program listings are included in this section. Modifications include but are not limited to course/program units, hours, prerequisites, co‐requisites, advisories, and enrollment limitations.

MODIFCATIONS: Courses Course Prefix Course Title Units

DRMA The drama courses are being brought up‐to‐date and DRMA course prefixes are being changed to THEA, where indicated, to delineate from the open enrollment drama courses.

DRMA 103 Introduction to Theatre 3

The title of the course is being modified from Theatre Appreciation.

DRMA 110 History of World Theatre 1 3

The title of the course is being modified from History of the World Theater 1 and the grading option is being modified to letter grade or P/NP option.

DRMA 111 History of World Theatre 2 3

The title of the course is being modified from History of the World Theater 2 and the grading option is being modified to letter grade or p/np option.

DRMA 124 Stagecraft 3

Advisory: eligibility for MATH 311 The title of the course is being modified from Scenery Stagecraft; the English advisory courses are being removed; the grading option is being changed to letter grade or P/NP option; lecture hours changing from 2 to 1 and lab hours changing from 1 to 4 hours; the course units are increasing to 3 units.

THEA 101 Applied Professional Acting I 10

Limitation on enrollment: completion of program application and procedures for enrollment.

THEA 102 Applied Professional Acting II 10

Prerequisite: THEA 101 Limitation on enrollment: completion of program application and procedures for enrollment.

THEA 120 Advanced Professional Acting I 10


THEA 121 Advanced Professional Acting II 10


119


Luis P. Sanchez

Final Disposition:

AGENDA ITEM



Subject: Award Agreement for AB 86 Adult Education Consortium Planning

Project


ACTION 12.D. Page 1 of 15

BACKGROUND:

At the regular board of trustees meeting on March 18, 2014, the board of trustees authorized solicitation of

request for proposals #14-103 for a vendor to provide consulting services for the AB 86 Adult Education

Consortium Planning Project.

Requests for proposals were sent to five consulting firms. One firm responded with a proposal, four firms did not

respond. A District selection team reviewed the proposal and interviewed the consultant.

Strategic Vitality LLC, Victoria Conner, Principal, was selected to provide consulting services.

FISCAL IMPACT:

The cost is $68,500 and will be funded by the California Department of Education and California Community

College Chancellor’s office.

RECOMMENDATION:

Staff recommends that the board of trustees award the agreement to Strategic Vitality LLC for the research and

planning consortium project to begin May 21, 2014 and be completed June 30, 2015.

120-1 Revised


RFP FOR NORTHERN SANTA BARBARA COUNTY

ADULT EDUCATION CONSORTIUM PLANNING PROJECT SERVICES

RFP # 14-103

ATTACHMENT A; AGREEMENT FOR ADULT EDUCATION CONSORTIUM PLANNING PROJECT SERVICES

This Agreement for Adult Education Consortium Planning Project Services (Agreement) is entered into

May 14, 2014 by and between Allan Hancock Joint Community College District (District) and Strategic

Vitality LLC (Consultant). This Agreement is entered into with reference to the following Recitals, all of

which are incorporated herein by this reference.

RECITALS

WHEREAS, the District and its stakeholders desire to improve adult education in Northern Santa

Barbara County.

WHEREAS, this planning project will assess the current level of adult education services, gaps in service,

and make recommendations for improvements.

WHEREAS, the District’s intent is that the final Adult Education Regional Consortium Plan will help to

guide California’s Governor and Legislature in future policy and funding decisions.

WHEREAS, the Consultant is skilled and experienced in development of processes and procedures to

complete an Adult Education Regional Consortium Planning Project and recommend to the District a

final plan based on stakeholder input for submission to CCCCO and CDE.

WHEREAS, the Consultant, and all personnel employed by the Consultant to complete Consultant

Services, are duly qualified and capable of providing and performing the Consultant Services set forth

herein; including without limitation certifications, licensing and other qualifications necessary or

required to complete the Consultant Services assigned such personnel.

NOW THEREFORE, in consideration of the mutual covenants set forth herein, the District and

Consultant agree as follows:

120-2 Revised

AGREEMENT

ARTICLE 1. CONSULTANT SERVICES; GENERAL

1.1. General. The Consultant Services set forth in this Agreement shall be completed by personnel employed by the Consultant who are skilled, experienced and qualified to perform and complete the Consultant Services assigned to them.

1.2. Consultant Standard of Care. The Consultant Services and authorized Additional Consultant Services; if any, shall be performed and provided by Consultant and its personnel: (i) using the Consultant’s best skill and attention; (ii) with due care and in accordance with applicable standards of professional care; (iii) in accordance with applicable laws, rules and regulations; and (iv) in accordance with the terms of this Agreement. The Consultant acknowledges that the Consultant Services are to be provided and performed in conjunction with other services provided by other parties which relate to, or affect the Adult Education Consortium Planning Project. Accordingly, Consultant acknowledges and agrees that the Consultant Services will be provided and completed in a collaborative and cooperative manner with such other parties so: (i) there is no delay, hindrance or interruption to the orderly and timely progression and completion of services; and (ii) the Adult Education Consortium Plan prepared by the Consultant under this Agreement incorporate findings, conclusions or recommendations of others which affect, or relate to the Adult Education Consortium Planning Project. The Consultant is liable to the District for the consequences of its failure to provide, perform and/or complete the Consultant Services or authorized Additional Consultant Services in accordance with the terms of this Agreement.

1.3. Consultant as Independent Contractor; Limited Consultant Agency. In providing services under this Agreement, the Consultant is an independent contractor to the District. The express terms of this Agreement set forth the limited extent to which the Consultant is authorized to act as an agent or representative of the District. The Consultant shall be liable to the District and third parties for the consequences of its conduct which exceed the express limited scope of the Consultant to act on behalf of the District.

ARTICLE 2. CONSULTANT SERVICES; Adult Education Consortium Planning Project, Scope of Work

2.1. Consultant Services. The Consultant will facilitate and lead the development of regional plans

to better serve the adult education needs of Northern Santa Barbara County residents. The

AECPP project will include input from community adult education stakeholders and will focus

on an assessment of current regional educational services, gaps in services, and

recommendations for future collaboration, efficiency and expansion of services, which will be

compiled in an Adult Education Regional Consortium Comprehensive Plan for submission to

the California Community College’s Chancellor Office (CCCCO) and the California Department

of Education (CDE) by March 1, 2015. The Consultant’s Adult Education Consortium Planning

120-3 Revised

Project report will include all documents that support their findings and recommendations.

See Exhibit A for additional activities and scope of work.

2.2. Adult Education Consortium Planning Project Activities. The Consultant shall complete the

following in connection with Adult Education Consortium Planning Project Activities.

2.2.1. Communications. The Consultant and its personnel assigned to the Consultant Services

shall be readily available to discuss by telephone, email, video conference or other

appropriate means of communications relating to the Consultant Services, the Adult

Education Consortium Planning Project or other matters relating to or affecting the

AECCP. The Consultant and its personnel shall maintain written notes of such

communications; all such written notes shall be subject to review, inspection and/or

reproduction by the District upon request.

2.2.2. Meetings. The Consultant and its personnel assigned to the Consultant Services shall

be reasonably available as requested by the District to participate in in-person

meetings with District administrative/management staff or others engaged by the

District in matters relating to or affecting the Adult Education Consortium Planning

Project or the Consultant Services hereunder. The Consultant and its personnel shall

maintain written notes of such meetings; all such written notes shall be subject to

review, inspection and/or reproduction by the District upon request. The Consultant

will also facilitate monthly consortium steering committee meetings, an initial kick-off

meeting with all consortium partners invited, and nine partner meetings.

2.2.3. Presentation. For the Evaluation Panel Presentation, the Consultant shall prepare a

proposed agenda and audio-visual materials for review and acceptance by the District.

As requested by the District, the Consultant shall develop and present a summary

report of the Adult Education Consortium Planning Project to the District for review

and discussion.

2.3. Phase I.

2.3.1. Scope. The Consultant shall complete the following by July 24, 2014:

120-4 Revised

● Summary report of the management plan including organizational structure, decision-

making process, shared leadership principles, a list of confirmed partners, and committee representation.

● A status report on the following objectives from the Regional Comprehensive Plan as

described in Appendix C, http://ab86.cccco.edu: Consortium Plan Objective #1: An evaluation of current levels and types of adult education programs offered in North County, including education for adults in correctional facilities; credit, noncredit, and enhanced noncredit adult education coursework; and programs funded through Title II of the federal Workforce Investment Act, known as the Adult Education and Family Literacy Act (Public Law 05-220). Consortium Plan Objective #2: An evaluation of current needs for adult education programs within its region. Consortium Plan Objective #4: Plans to date to address the gaps identified pursuant to objectives (1) and (2), above.

2.4. Phase II. 2.4.1. Scope. The Consultant shall conduct all activities necessary to complete the Adult

Education Consortium Planning Project objectives 1-7 as described in Appendix C, http://ab86.cccco.edu, by October 15, 2014 and as indicated in Exhibit A.

2.5. Phase III. 2.5.1. Scope. The Consultant shall submit a draft Regional Comprehensive Plan which

addresses all seven objectives in the Regional Comprehensive Plan template, Appendix

C, http://ab86.cccco.edu, by December 15, 2014 and work as indicated per Exhibit A.

2.6. Phase IV. 2.6.1. Scope. Adult Education Consortium Planning Project Completion. The Consultant shall

submit a completed final Adult Education Regional Consortium Plan to the Project Steering Committee and the District by 1:00 PM, PDT, by February 24, 2015.


Community Education, Building S

800 South College Drive

120-5 Revised

Santa Maria, California 93454-6399

Attn: Ardis Neilsen

2.6.2. Presentation. As requested by the District, the Consultant shall develop materials and present the final Adult Education Consortium Planning Project to the District and Project Steering Committee for review and discussion.

2.6.3. Deliverables. The Consultant shall complete and deliver five (5) hard copies and one (1) electronic PDF file of the Adult Education Consortium Plan at the end of the project period, June 30, 2015. The Consultant’s report will include all documents that support the Consortium’s findings and recommendations.

2.7. Consultant Tools, Equipment. Except for information and data provided by or through the District, the Consultant and its personnel shall obtain or provide all necessary tools, equipment, references or materials necessary to perform the Consultant Services and other obligations of the Consultant under this Agreement. The Contract Price hereunder shall not be subject to adjustment on account of any tools, equipment, references or other materials obtained or provided by Consultant to perform the Consultant Services and other obligations of the Consultant under this Agreement.

2.8. Additional Consultant Services. Services not included in the Consultant Services are Additional Consultant Services. Without invalidating this Agreement, the District may make changes to the Consultant Services by adding, deleting or modifying the Consultant Services described in herein by written notice to the Consultant. If Additional Consultant Services are authorized by the District which are not the result of the Consultant’s fault or neglect, the Consultant will be compensated for authorized Additional Consultant Services in accordance with this Agreement.

ARTICLE 3. DISTRICT RESPONSIBILITIES

3.1. Access to District Property. The District will provide Consultant and its personnel access to

District Property for purposes of the Consultant’s performance and completion of the

Consultant’s obligations hereunder. Consultant and its personnel shall comply with all rules,

regulations, restrictions and other use-limitations established by the District in connection

with access to District Property.

3.2. District Representative. The District Representative is Ardis Neilsen, Dean Academic Affairs,

805-922-6966 ext. 3325, [email protected]. The District Representative shall

120-6 Revised

have the authority to direct the Consultant’s performance of Consultant Services and exercise

of District rights under this Agreement.

3.3. District Support. The District will provide the following:

a part-time, temporary, secretary

temporary staff for institutional research, web page posting and development

print all materials required for meetings utilizing campus resources.

ARTICLE 4. CONTRACT PRICE.

4.1. Contract Price for Consultant Services. The Contract Price for completion of the Consultant

Services under this Agreement is the lump sum fixed price of Sixty Eight Thousand Five

Hundred Dollars ($68,500).

4.1.1. Allocation of Contract Price to Phases of Consultant Services. The Contract Price is

allocated to the various Phases of the Consultant Services as set forth below.

Notwithstanding any provision of this Agreement to the contrary, the portion of the

Contract Price due from the District to the Consultant for completion of each Phase of

the Consultant Services shall be limited to the fixed amount set forth below.

Compensation for Phase IV will be made at the end of the grant, June 30, 2014. Ten

percent of Phase IV compensation will be withheld until August 31, 2015 when the last

fiscal report is submitted to the CCCCO and CDE.

Consultant Services Phase Allocation of Contract Price

Phase I

May 21-July 24, 2014

Ten Thousand Dollars ($10,000)

Phase II

July 25-October 15, 2014

Twenty Four Thousand Dollars

($24,000)

Phase III Twenty Six Thousand Five Hundred

120-7 Revised

October 16-December 15, 2014 Dollars ($26,500)

Phase IV

December 16, 2014-June 30, 2015

Eight Thousand Dollars ($8,000)

4.1.2. All-Inclusive Contract Price. The Contract Price for the Consultant Services is the full

amount due from the District to the Consultant for the Consultant Services, including

the Consultant’s fee, personnel expenses (including all benefits and burdens) for

Consultant personnel and others providing any part of the Consultant Services, travel of

Consultant personnel and others performing Consultant Services to and from their

respective offices/homes and the District’s Administrative Offices, travel within

California, costs, expense or other charges for materials, equipment and other items

necessary to complete Consultant Services, profit and administrative and overhead

costs (including without limitation insurance) arising out of or associated with

performance of Consultant Services under this Agreement.

1.1. No Reimbursable Expenses. There shall be no adjustment of the Contract Price for any costs, expenses or other charges incurred by Consultant to complete the Consultant Services.

1.2. Additional Consultant Services. If the District authorizes Additional Consultant Services, the District’s payment of such Additional Consultant Services shall be based upon a mutually agreed upon lump sum fixed price. If the District and the Consultant are unable to mutually agree upon a lump sum fixed price for Additional Consultant Services, compensation to the Consultant will be on the basis of the time reasonably incurred by personnel of the Consultant to complete authorized Additional Consultant Services, multiplied by the applicable billing rate as set forth in Attachment A hereto.

1.3. Consultant Billings for Payment of Contract Price. During the course of providing Consultant Services, Consultant shall submit monthly billing invoices to the District for payment of the Contract Price for Consultant Services and any authorized Additional Consultant Services for tests/inspections completed in the immediately prior month. Consultant’s billings shall be in such form and format as may be reasonably requested by District. Billings for any Phase of the Consultant Services shall be limited to the portion of the Contract Price allocated for the Phase, as set forth above.

1.4. District Payment of Contract Price. Within thirty (30) days of receipt of Consultant’s billing

120-8 Revised

invoices, District will make payment to Consultant of undisputed amounts of the Contract Price due for Consultant Services, authorized Additional Consultant Services and authorized Reimbursable Expenses. The District may withhold or deduct portions of the Contract Price otherwise due Consultant hereunder if the Consultant fails to timely and completely perform material obligations to be performed on its part under this Agreement, with the amounts withheld or deducted being released after such failure of performance has been fully cured, less costs, damages or losses sustained by the District resulting therefrom.

1.5. Consultant’s Payments. The Consultant shall promptly pay its employees and others performing or providing Consultant Services or authorized Additional Consultant Services upon receipt of payments of the Contract Price from the District. If required by applicable law, rule or regulation, the Consultant’s payments to personnel providing or performing Consultant Services or authorized Additional Consultant Services shall be at least the prevailing wage rate established for the type of service provided.

ARTICLE 5. INSURANCE; INDEMNITY

5.1. Consultant Insurance. At all times during performance of Consultant Services and authorized

Additional Consultant Services, the Consultant shall maintain policies of insurance in the

minimum coverage amounts set forth herein.

5.2. Workers’ Compensation and Employers Liability Insurance. The Workers’ Compensation

Insurance shall cover claims under workers’ or workmen’s compensation, disability benefit

and other similar employee benefit acts may be liable. The Employer’s Liability Insurance shall

cover bodily injury (including death) by accident or disease to any employee which arises out

of the employee’s employment by Consultant. The Employer’s Liability Insurance may be

obtained as a separate policy of insurance or as an additional coverage under the Workers’

Compensation Insurance policy. The minimum coverage amount of the Workers

Compensation Insurance policy shall be in accordance with applicable law. The minimum

coverage amount of the Employers Liability Insurance policy shall be One Million Dollars

($1,000,000). The foregoing notwithstanding, if Consultant is a sole proprietorship form of

business entity and there are no employees of the Consultant, the foregoing requirements are

inapplicable and waived for such a Consultant.

5.3. Commercial General Liability Insurance. The Commercial General Liability and Property

Insurance shall cover the types of claims set forth below which may arise out of or result from

services under this Agreement and for which Consultant may be legally responsible: (i) claims

for damages because of bodily injury, occupational sickness or disease or death of their

120-9 Revised

employees; (ii) claims for damages because of bodily injury, sickness or disease or death of

any person other than their employees; (iii) claims for damages insured by usual personal

injury liability coverage; (iv) claims for damages, other than to the Project itself, because of

injury to or destruction of tangible property, including loss of use resulting therefrom; (v)

claims for damages because of bodily injury, death of a person or property damages arising

out of ownership, maintenance or use of a motor vehicle; and (vi) contractual liability

insurance applicable to obligations under this Agreement. The District shall be an additional

named insured to Consultant’s commercial general liability insurance policy. The minimum

coverage amount of the Commercial General Liability insurance policy shall be One Million

Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate.

5.4. Automobile Liability Insurance. The Automobile Liability Insurance policy of Consultant shall

cover personal injury, accident damage and personal property damage arising out of owned,

leased or rented automobiles. Consultant’s Automobile Liability Insurance shall be a

combined single limit policy in the minimum coverage amount of One Million Dollars

($1,000,000).

5.5. Professional Liability. Consultant’s Professional Liability insurance policy shall cover losses,

damages and other liabilities arising out of Consultant Services. The minimum coverage

amount of Consultant’s Professional Liability Insurance policy shall be One Million Dollars

($1,000,000) per claim and Two Million Dollars ($2,000,000) in the aggregate.

5.6. Policy Endorsements; Evidence of Insurance. The Consultant shall deliver to the District

Certificates of Insurance evidencing each of the policies of insurance in the coverage amounts

required hereunder. All policies of insurance required hereunder shall be issued by insurer(s)

admitted to issue insurance by the State of California and to the reasonable satisfaction of the

District. Coverage under each policy of insurance required hereunder, whether by

endorsement or otherwise, shall provide that such policy will not be modified, canceled or

allowed to expire without at least thirty (30) days advance written notice to the District.

5.7. District General Liability Insurance. The District will maintain General Liability Insurance

covering the District for claims of bodily injury or death of persons and property damage. The

District may at its sole election obtain such liability insurance from a commercially available

source, a Joint Powers Authority or by self-insurance.

120-10 Revised

5.8. Indemnity

5.8.1. Consultant Indemnity of District. To the fullest extent permitted by law, the Consultant

shall indemnify, defend and hold harmless the Indemnified Parties who are the District

and District’s employees, officers, Board of Trustees (including each individual member

of the District’s Board of Trustees), agents and representatives from any and all claims,

demands, losses, responsibilities or liabilities for: (i) injury or death of Consultant’s

employees; (ii) injury or death of other persons or damage to property; or (iii) other

costs or charges arising out of or attributable, in whole or in part, to the negligent or

willful acts, omissions, errors and/or other conduct negligent of Consultant, it’s the

employees, agents and representatives in performing or providing any of the

obligations, services or other work product contemplated under this Agreement. The

foregoing shall include without limitation, attorney’s fees and costs incurred by the

Indemnified Parties and shall survive the completion of obligations under this

Agreement or termination of this Agreement until any such claim, demand, loss,

responsibility or liability covered by the provisions hereof is barred by the applicable

Statute of Limitations.

5.8.2. District Indemnity of Consultant. The District shall indemnify and hold harmless

Consultant from all claims arising out of bodily injury (including death) and physical

damage which arise out of the negligent or willful acts, omissions or other conduct of

the District.

ARTICLE 6. TERM; TERMINATION; SUSPENSION

6.1. Term. The Term of this Agreement shall commence as of the date set forth above and unless earlier terminated pursuant to the provisions hereof, the Term shall expire upon completion of the Consultant Services hereunder.

6.2. Termination for Default. Either the District or Consultant may terminate this Agreement upon seven (7) days advance written notice to the other if there is a default by the other Party in its performance of a material obligation hereunder and such default in performance is not caused by the Party initiating the termination. Such termination shall be deemed effective the seventh (7th) day following the date of the written termination notice, unless during such seven (7) day period, the Party receiving the written termination notice shall commence to cure it default(s) and diligently thereafter prosecute such cure to completion. In addition to the District’s right to terminate this Agreement pursuant to the foregoing, the District may

120-11 Revised

terminate this Agreement upon written notice to Consultant if: (i) Consultant becomes bankrupt or insolvent, which shall include without limitation, a general assignment for the benefit of creditors or the filing by Consultant or a third party of a petition to reorganize debts or for protection under any bankruptcy or similar law or if a trustee or receiver is appointed for Consultant or any of Consultant’s property on account of Consultant’s insolvency; or (ii) if Consultant disregards applicable laws, codes, ordinances, rules or regulations. If the District exercises the right of termination hereunder, the Contract Price due the Consultant, if any, shall be based upon Consultant Services and authorized Additional Consultant Services provided prior the effective date of the District’s termination of this Agreement, reduced by the District’s prior payments of the Contract Price and losses, damages, or other costs sustained by the District arising out of the termination of this Agreement or the cause(s) for termination of this Agreement. Consultant shall remain responsible and liable to District all losses, damages or other costs sustained by District arising out of termination pursuant to the foregoing or otherwise arising out of Consultant’s default hereunder, to the extent that such losses, damages or other costs exceed any amount due Consultant hereunder for Consultant Services or authorized Additional Consultant Services.

6.3. District Right to Suspend. The District may, in its discretion, suspend all or any part of Consultant Services hereunder; provided, however, that if the District shall suspend Consultant Services for a period of sixty (60) consecutive days or more and such suspension is not caused by the Consultant’s default or the acts or omissions of the Consultant, upon rescission of such suspension, the Contract Price will be subject to adjustment to reflect actual costs and expenses incurred by Consultant, if any, as a direct result of the suspension and resumption of Consultant Services. Except as set forth herein, the Contract Price hereunder is not subject to adjustment for any suspension of Project construction authorized or directed by the District.

6.4. District Termination for District Convenience. The District may, at any time, upon seven (7) days advance written notice to Consultant terminate this Agreement, in whole or in part, for the District’s convenience and without fault, neglect or default on the part of Consultant. In such event, the Agreement, or such portion as designated by the District, shall be deemed terminated seven (7) days after the date of the District’s written notice to the Consultant or such other time as the District and Consultant may mutually agree upon. In such event, the District shall make payment of the Contract Price to Consultant for Consultant Services and authorized Additional Services provided through the date of termination. Except as set forth above, the Consultant shall not be entitled to other compensation if the District exercises the right to terminate hereunder, including without limitation anticipated profit on the unperformed portion of Consultant Services.

6.5. Consultant Suspension of Consultant Services. If the District shall fail to make payment of the Contract Price undisputedly due the Consultant, the Consultant may, upon seven (7) days advance written notice to the District, suspend further performance of services hereunder until payment in full of the undisputed portion of the Contract Price is received. In such event, Consultant shall have no liability for any delays or additional costs of the planning project

120-12 Revised

construction due to, or arising out of, such suspension.

6.6. Consultant Obligations Upon Termination. Upon expiration of the Term of this Agreement or the termination hereof, Consultant shall take action as directed by the District relating to the Consultant Services and related work product. The Consultant shall within five (5) days of such expiration or termination assemble and deliver to the District: (i) all work product, instruments of service and other items of a tangible nature; and (ii) documents, including drawings, reports and or electronic files thereof received or prepared by or on behalf of the Consultant relating the Consultant Services.

ARTICLE 7. MISCELLANEOUS

7.1. Governing Law; Interpretation. This Agreement shall be governed and interpreted in pursuant to the laws of the State of California and in accordance with its fair meaning and not strictly for or against the District or Consultant. If any provision of this Agreement is deemed illegal, invalid unenforceable or void by any court of competent jurisdiction, such provision shall be deemed stricken and deleted here from, but all remaining provisions will remain and continue in full force and effect.

7.2. Time. Time is of the essence to this Agreement. The time for performance of any obligation hereunder by either Party shall be extended if performance of such obligation is delayed or prevented by conduct of the other Party, acts of God, or other unforeseeable events.

7.3. Successors; Non-Assignability. This Agreement and all terms hereof are binding upon and inure to the benefit of the respective successors of Consultant and the District. Neither Consultant nor District shall assign rights or obligations hereunder without the prior consent of the other, which consent may be withheld or granted in sole discretion of the Party requested to grant such consent.

7.4. Project Records. Records, documents and other materials generated or received by Consultant and its personnel in the course of performing services hereunder shall be delivered to the District upon termination of this Agreement or completion of obligations under this Agreement. Consultant may, at its sole cost, make copies of such records for its own files.

7.5. Notices. Notices under this Agreement shall be addressed and delivered as set forth as follows: If to District:


Ardis Neilsen, Dean Academic Affairs

Community Education, Building S

120-13 Revised

800 South College Drive

Santa Maria, California 93454-6399

If to Consultant:

Strategic Vitality LLC

Victoria Conner, Principal

519 Mayten Street

Santa Maria, CA 93458

7.6. Cumulative Rights; No Waiver. Duties and obligations imposed by this Agreement and rights and remedies hereunder are in addition to and not in lieu of any imposed by or available at law or in equity. No action or failure to act by District shall be deemed a waiver of any right or remedy afforded hereunder or acquiesce or approval of any breach or default of the Consultant.

7.7. Disputes.

7.7.1. Consultant Continuation of Services. Except in the event of the District’s failure to make an undisputed payment of the Contract Price due the Consultant, notwithstanding any disputes between District and the Consultant hereunder, the Consultant shall continue to provide and perform Consultant Services and authorized Additional Consultant Services pending a subsequent resolution of such disputes.

7.7.2. Mandatory Mediation. All claims, disputes and other matters in controversy between the Consultant and the District arising out of or pertaining to this Agreement shall be submitted for resolution by non-binding mediation conducted under the auspices of the American Arbitration Association (“AAA”) and the Commercial Mediation Rules of the AAA in effect at the time that a Demand For Mediation is filed. The commencement and completion of mediation proceedings pursuant to the foregoing is a condition precedent to either the District or the Consultant commencing arbitration proceedings pursuant to the following Paragraph.

120-14 Revised

7.7.3. Arbitration. All claims, disputes or other matters in controversy between Consultant and District arising out of or pertaining to this Agreement or the Consultant Services which are not fully resolved through the mandatory mediation set forth above shall be settled and resolved by binding arbitration conducted under the auspices of the AAA Commercial Arbitration Rules in effect at the time of the filing of a Demand for Arbitration. The award rendered by the Arbitrator(s) shall be final and binding upon the District and the Consultant and shall be supported by law and substantial evidence pursuant to California Code of Civil Procedure §1296. Any written arbitration award that does not include findings of fact and conclusions of law in conformity with California Code of Civil Procedure §1296 shall be invalid and unenforceable. The District and the Consultant hereby expressly agree that the Court shall, subject to California Code of Civil Procedure §§1286.4 and 1296, vacate the award if, after review of the award, the Court determines either that the award is not supported by substantial evidence or that it is based on an error of law. Any arbitration hereunder shall be conducted in the AAA Regional Office closest to the District’s Administrative Offices.

7.8. Entire Agreement. The foregoing and Exhibit A constitute the entire agreement and understanding between the District and Consultant concerning the subject matter hereof, replacing and superseding all prior agreements or negotiations, whether written or verbal. No term or condition of this Agreement shall be modified or amended except by writing executed by the District and Consultant. This Agreement and the documents enumerated below, if any, are all of the documents forming a part of the Agreement. Exhibit A, Scope of Work.

120-15 Revised


C. Mesaros

Final Disposition:

AGENDA ITEM



Subject: Classification Compensation Studies


ACTION 12.E. Page 1 of 21

BACKGROUND

At the regular board of trustees meeting on April 15, 2014, the board of trustees authorized the award of the

agreement for salary study services to Education Management Solutions (EMS). In addition, EMS has submitted

proposals to conduct the following studies:

1. Classification Compensation Study for Administrative Secretary Classifications

2. Classification Compensation Study for Confidential and Supervisory Classifications

FISCAL IMPACT

1. The cost of this project is $6,350 plus $500 of travel and project related expenses.

2. The cost of this project is $8,450 plus $750 of travel and project related expenses.

RECOMMENDATION

Staff recommends that the board of trustees approve the proposals for classification compensation studies for administrative secretary classifications, CSEA bargaining unit positions; and confidential and supervisory

classifications, as presented by Educational Management Solutions (EMS).

121

122

123

124

125

126

127

128

129

130

131

132

133

134

135

136

137

138

139

140

141


Felix Hernandez Jr.

Final Disposition:

AGENDA ITEM



Subject: Building D Repairs & Upgrades, Bid 13-03, Change Order 8


ACTION 12.F. Page 1 of 2

BACKGROUND:

At the March 20, 2012 meeting of the board of trustees, administration received approval to solicit bids for the

building D (Performing Arts Center) repairs and upgrades project. This project addresses many deficiencies in

building D, with the major areas of work being Americans with Disabilities Act (ADA) renovations; door and

hardware replacement; interior and exterior painting; restroom, dressing room, and lobby upgrades for code

compliance; fire alarm replacement to meet current Division of the State Architect (DSA) requirements;

electrical upgrades; roof replacement; in-building water and gas piping improvements; HVAC upgrades; and

replacement of the catwalk. The project will also include parking lot improvements to develop a patron drop-

off area east of the Performing Arts Center, accommodating both cars and buses. On November 20, 2012, the

Board of Trustees awarded the contract for the Building D Repairs & Upgrades project, Bid 13-03, to Vernon

Edwards Constructors, Inc., including additive bid Alternates 1, 2, 3, 4 and 6. The project began construction

in early January 2013.

A change order allows services to be added to or deleted from the original scope of work of a contract, which

alters the original contract amount and may extend completion date. The change order identifies the price to be

paid for this additional work in addition to describing the work to be completed (or not completed in some

cases.) Once the change order is approved by the board of trustees, it serves to amend the original contract such

that the change order now becomes part of the contract and thereby allows the contractor to be paid for the

additional scope of work.

The construction contingency balance prior to change order 8 is $28,080.90.

The following page shows an itemized list for change order 8.

(continued)

FISCAL IMPACT:

The amount of change order 8 is $14,371.92. This change order will increase the contract amount from

$5,471,829.24 to $5,486,201.16. The construction contingency balance remaining is $13,708.98.

RECOMMENDATION:

Staff recommends that the board approve change order 8 to the contract with Vernon Edwards Constructors,

Inc., and authorize the vice president, facilities and operations, to sign change order 8.

142

CCD #

Building D Repairs & Upgrades Project

Bid 13-03, Change Order 8 Amount

A-09

Provide footings for condenser unit relocated from the roof to the mechanical yard for

permanent installation.

$6,737.30

097

Provide labels indicating fire rating of existing door frames to meet current building

code requirements.

$5,563.08

098

Credit for damaged irrigation head replaced by the college during parking lot work.

($157.77)

099

Repair existing unforeseen short king stud at opening to catwalk to meet current

building code requirements.

$1,005.31

100

Paint outline of Marian stage on wood floor in dance room per dance department

request.

$1,224.00

Change Order 8 Total

$14,371.92

Building D Repairs & Upgrades Project

Bid 13-03, Change Order 8

Amount Time (Date)

Original Contract ........................................................................................................... $4,266,626.00 June 30, 2013

Change Orders To Date ................................................................................................. $1,205,203.24 129

Change Order 8 ............................................................................................................. $14,371.92 -

Current Contract ............................................................................................................ $5,486,201.16 Nov. 6, 2013

143


Felix Hernandez Jr.

Final Disposition

AGENDA ITEM



Subject: Building D Repairs & Upgrades, Bid 13-03, Final Acceptance and Notice of

Completion


ACTION 12.G. Page 1 of 1

BACKGROUND:

On November 20, 2012, the Board of Trustees awarded the contract for the Building D Repairs & Upgrades

project, Bid 13-03, to Vernon Edwards Constructors, Inc. This project addresses many deficiencies in building

D, with the major areas of work being Americans with Disabilities Act (ADA) renovations; door and hardware

replacement; interior and exterior painting; restroom, dressing room, and lobby upgrades for code compliance;

fire alarm replacement to meet current Division of the State Architect (DSA) requirements; electrical upgrades;

roof replacement; in-building water and gas piping improvements; HVAC upgrades; and replacement of the

catwalk. The project will also include parking lot improvements to develop a patron drop-off area east of the

Performing Arts Center, accommodating both cars and buses. The project began construction in early January

2013.

Architect Larry Mitchell, Westberg + White Architects, has notified administration that this project will achieve

final completion by May 20, 2014 and recommends closing out the project. Final completion is that stage of the

work when all work has been completed in accordance with the contract documents and Division of State

Architect (DSA), including without limitation, the performance of all correction or completion items noted upon

substantial completion, and the contract has been otherwise fully performed by the contractor. The contract

documents further provide “Final Acceptance of the Work shall occur upon approval of the Work by the District’s

Board of Trustees; such approval shall be submitted for adoption at the next regularly scheduled meeting of the

District’s Board of Trustees after the determination of Final Completion.” The board’s final acceptance of the

project triggers the commencement of the warranty period, the stop notice claim period, and the 60-day time

period for release of retention. To reduce the stop notice claim period from 90 days to 30 days, the district may

record a notice of completion with the Santa Barbara County Recorder’s Office within 15 calendar days of the

board’s final acceptance as authorized by Civil Code § 9204.

FISCAL IMPACT:

There is no fiscal impact to approve final acceptance of the project and file a notice of completion. Five

percent (5%) retention remains held.

RECOMMENDATION:

Staff recommends that the board approve final acceptance of the work known as the Building D Repairs and

Upgrades, and authorize staff to record a Notice of Completion with the Santa Barbara County Recorder’s

Office for Vernon Edwards Constructors, Inc. for the Building D Repairs and Upgrades, Bid 13-03.

144


Felix Hernandez Jr

Final Disposition

.

AGENDA ITEM



Subject: Industrial Technology and Physical Education/Athletic Fields, Bid 11-03,

Change Order 11


ACTION 12.H. Page 1 of 2

BACKGROUND:

On July 19, 2011, the board of trustees awarded the contract for the Industrial Technology and Physical

Education/Athletic Fields project, bid 11-03, to Flintco Pacific, Inc. The design-build process is being used to

construct the industrial technology and physical education/athletic fields project. This project constructs a new

building for the industrial technology programs including automotive transportation technology, auto body

technology, architecture/engineering technology, machine technology, welding, and administrative support. The

new facility will be located to the south of building O (Industrial Technology), in the space currently occupied

by the track and football fields. In addition, the baseball field has been constructed adjacent to the existing

softball field across College Drive, the grass practice field and soccer fields have been reconfigured, and a new

running track (with a football/soccer field in the interior of the running track) and practice football field have

also been constructed in the vacated space.







The contingency balance prior to the approval of change order 10 is $404,725.91.


FISCAL IMPACT:

The amount of change order 11 is $238,488.00. This change order will increase the contract amount from

$21,018,774.00 to $21,257,262.00. The construction contingency balance remaining is $166,237.91.

RECOMMENDATION:

Staff recommends that the board approve change order 11 to the contract with Flintco Pacific, Inc., and to

authorize the vice president, facilities and operations, to sign change order 11.

145

CCD #

Industrial Technology and Physical Education/Athletic Fields Project

Bid 11-03, Change Order 10 Amount

63

Credit for deleted casework at building O-100 waiting area to accommodate the

district’s furniture requirements.

-$1,716.00

64

Credit for inspector overtime and additional testing lab charges to reimburse the

district for overtime caused by the contractor’s work schedule and additional testing

requirements. -$4,371.00

65 Credit for storm water fee to reimburse the district for storm water permit fees paid. -$3,138.00

66

Replace existing 4kV electrical vault lid with traffic rated lid with locking cover

between existing Building O and new building O-200. Replacement of this lid

is necessary to provide a safe access to the staff and students using this walkway and

to accommodate the traffic loading of the fire lane between the buildings. $4,854.00

67

Increase the AV allowance for the purchase of equipment hardware in accordance

with the district’s audio-visual standards. $14,916.00

68

Credit for deleted exterior stucco painting due to a revision of the finish system

which eliminated the need to paint as originally shown in the Division of State

Architect (DSA) approved documents. -$17,000.00

69

Relocation of existing owner equipment added to the contract scope due to the

installation requirements imposed on the project by the Division of the State

Architect (DSA) exceeding conventional move procurement strategies used by the

district. This added scope of work includes the costs to relocate, install, and

commission these pieces of equipment. $244,942.00

Change Order 11 Total

$238,487.00

Industrial Technology and Physical Education/Athletic Fields Project


Original Contract………………………………………………………………………………… $19,520,000.00

Change Orders To Date………………………………………………………………………….

This Change Order……………………………………………………………………………….

Current Contract………………………………………………………………………………….

$1,498,774.00

$238,487.00

$21,257,261.00

Contract Component Duration (Days)

Original Contract

Change Orders To Date

Change Order 11

Current Contract

A – IT Building

760

0

0

760

B – Baseball Field

310

34

0

344

C – Track/Athletic Field

330

61

0

391

146


Felix Hernandez Jr.

Final Disposition

AGENDA ITEM



Subject: One Stop Student Services Center, Bid 09-09, Change Order 33


ACTION 12.I. Page 1 of 2

BACKGROUND:

On May 10, 2010, the board of trustees awarded the contract for the One Stop Student Services Center project,

bid 09-09, to Solpac Construction Inc., dba Soltek Pacific Construction Company. The project seeks to

construct a new 44,788-sf, two-story student services building (building A) and a new 21,053-sf, two-story

administration building (building B) with associated on and off-site improvements. In addition, the project

develops a new north Bradley Road driveway, northeast loop road, and parking lot in accordance with the

board approved 2008 Bond Measure I, Facilities Site and Utilities Master Plan. The project also includes

demolition of existing buildings A (Student Services), B (Administration), I (Learning Assistance), N Annex

(Campus Police), T (Testing), U (Human Resources), V (Institutional Grants), and X (information Technology).







The contingency balance prior to the approval of change order 33 is $128,475.00.


FISCAL IMPACT:

The amount of change order 33 is $ 40,183.00. This change order will increase the contract amount from

$24,588,026.00 to $ 24,628,209.00. The construction contingency balance remaining is $88,292.00.

RECOMMENDATION:

Staff recommends that the board of trustees approve change order 33 to the contract with Solpac Construction

Inc., dba Soltek Pacific Construction Company, and to authorize the vice president, facilities and operations, to

sign change order 33.

147

CCD #

One Stop Student Services Center Project


Amount

CCD #312

Additional asbestos abatement required at old buildings A and B due to

unforeseen conditions hidden by other decorative finishes. $ 40,183.00

Change Order 33 Total $ 40,183.00

One Stop Student Services Center Project


Amount

Time

(Days)

Original Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $21,501,000.00 790

Change Orders To Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 3,087,026.00 191

Change Order 32. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $40,183.00 0

Current Contract. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24,628,209.00 981

148


Kevin G. Walthers

Final Disposition:

AGENDA ITEM



Subject: Change in Date of the July Board Meeting


ACTION 12.J. Page 1 of 1

BACKGROUND:

The July board meeting is scheduled to be held on July 15, 2014. At the April board meeting, a request was

made to reschedule the meeting from July 15 to July 22.

FISCAL IMPACT:

None

RECOMMENDATION:

Staff recommends that the board of trustees set the calendar in a way that best meets their needs. Staff are

ready to provide any support needed.

149


Kevin G. Walthers Final Disposition:

AGENDA ITEM



Subject: Resolution 14-06, Order of Election


ACTION 12.K. Page 1 of 2

BACKGROUND

The statewide general election will be held on Tuesday, November 4, 2014. On this date, district governing

board members will be elected to fill terms that will expire on December 5, 2014.

The terms of two members of the Allan Hancock Joint Community College District Board of Trustees will

expire on that date: Larry Lahr (trustee area 3), Greg Pensa (trustee area 5).

Resolution 14-06 specifies the date and purpose of the election.

FISCAL IMPACT The estimated election expense is $35,000 which will be budgeted for fiscal year 2014-2015.

RECOMMENDATION

Staff recommends that the board of trustees adopt resolution 14-06 ordering an election to fill two trustee

seats whose terms expire on December 5, 2014.

150

Resolution No.: _14-06_

ORDER OF ELECTION (Education Code Sections 5000, 5018, 5304, 5322)

RESOLUTION ORDERING GOVERNING BOARD MEMBER ELECTION & NOTICE TO CONSOLIDATE

WHEREAS, the regular biennial election of governing board members is ordered by law pursuant to section 5000 of the

Education Code to fill offices of members of the governing board of Allan Hancock Joint Community College District of

Santa Barbara County; and

WHEREAS, pursuant to Section 5340 of the Education Code, said election must be consolidated with any other school or

community college district governing board elections in the same area on the same day; and

WHEREAS, pursuant to section 10400 of the Elections Code, said election may be consolidated with other elections to be

held on the same day;

NOW, THEREFORE, BE IT RESOLVED that William J. Cirone, Santa Barbara County Superintendent of Schools, call the

election as ORDERED and in accordance with the designations contained in the following Specifications of the Election Order

made under the authority of Education Code Sections 5304 and 5322.

SPECIFICATIONS OF THE ELECTION ORDER

The election shall be held on Tuesday, November 4, 2014

The purpose of the election1 is to elect two members of the governing board

of Allan Hancock Joint Community College District

2 Indicate if any offices are for two-year terms: _________________________________________________

IT IS FURTHER ORDERED that the clerk or secretary of the district shall deliver, not less than 123 days prior to the date set

for the election, two copies of this Resolution and Order to the county superintendent of schools, and one copy to the officer

conducting the election.3

THE FOREGOING RESOLUTION AND ORDER was adopted by a formal vote of the governing board of the Allan Hancock

Joint Community College District of Santa Barbara County, being the board authorized by law to make the designations therein

contained, on May 20, 2014.

(Signed) ___________________________________

Clerk/Secretary of the Governing Board

Instructions

1

If election is called under ECS 5018, insert:

Another purpose is whether the number of members of the governing board of ______________________________ District shall be increased from three

to five.

Another purpose of the election shall be to elect two additional members of the governing board of _______________________ District to serve if the

above measure is approved.

2

Indicate if any offices are for two-year terms (as opposed to four-year terms)

3

After the Order of Election is adopted by the board, the clerk or secretary should sign the Order and deliver two copies to the county superintendent of schools

and one to the officer conducting the election not less than 123 days prior to the date set for the election (ECS 5322). One of these copies is to be delivered by the

county superintendent to the county clerk or registrar of voters, with a copy of the Notice of Election, at least 124 days prior to the date of election (ECS 5324).

151


Kevin G. Walthers Final Disposition:

AGENDA ITEM



Subject: Resolution 14-07, Candidates’ Statements


ACTION 12.L. Page 1 of 2

BACKGROUND

The statewide general election will be held on Tuesday, November 4, 2014. On this date, district governing

board members will be elected to fill terms that will expire on December 5, 2014.

The terms of two members of the Allan Hancock Joint Community College District Board of Trustees will

expire on that date: Larry Lahr (trustee area 3), Greg Pensa (trustee area 5).

Resolution 14-07 requires the Board of Trustees to adopt certain policies regarding candidates’ statements.

FISCAL IMPACT There is no fiscal impact to the district. The cost of printing, handling, and mailing candidates’ statements

(approximately $1,000 per trustee area) will be assessed to candidates wishing to publish a statement.

RECOMMENDATION

Staff recommends that the board of trustees adopt resolution 14-07, Candidates’ Statements specifying that

the cost of trustee candidates’ statements will be assessed to candidates wishing to publish a statement.

152

RESOLUTION NO.

District Name

Candidates’ Statements

WHEREAS, Section 13307 of the Elections Code of the State of California requires this board to adopt certain policies in regard to statements of candidates who run for office as members of the governing board of the district;

NOW, THEREFORE, BE IT RESOLVED that this governing board does hereby determine:

• That the cost of printing, handling, and mailing candidates’ statements shall be charged tothe:

(Candidate or District)

• That the candidates’ statement shall not exceed;

(“200” OR “400” words)

• That candidates not be permitted to submit additional materials to be sent to the voter withthe sample ballot.

• That the Registrar of Voters be directed to give a copy of these regulations to each candidateor his/her representative at the time that nomination documents are received.

BE IT FURTHER RESOLVED that these policies shall remain in full force and effect until rescinded by this Board.

PASSED AND ADOPTED by the Board of Directors of the

District

this day of , .

Ayes:

Noes:

Absent:

Secretary to the Board of Directors

153


Kevin G. Walthers

Final Disposition:

AGENDA ITEM



Subject: Resolutions 14-08 through 14-15 Honoring Retiring Employees


ACTION 12.M. Page 1 of 9

BACKGROUND

Eight staff members announced their retirement from Allan Hancock College during the 2013-2014

academic year. All were loyal and dedicated employees whose contributions to the success of the college

were many. Resolutions 14-08 through 14-15 acknowledge these retirees for their exemplary service and

contributions to the college.

FISCAL IMPACT

None

RECOMMENDATION

Staff recommends that the board of trustees adopt resolutions 14-08 through 14-15 honoring 2013-2014

retirees.

154

RESOLUTION 14-08

A RESOLUTION OF THE BOARD OF TRUSTEES OF

THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

HONORING GLORIA BYRD ON HER RETIREMENT

Whereas, Gloria has demonstrated a wonderful work ethic and positive outlook on how she approached her job

duties; and

Whereas, Gloria handled a stressful situation with a smile and giggle, which helped keep a calm atmosphere in the

office; and

Whereas, Gloria has been the “bank expert” sharing over 30 years of experience with the rest of the office; and

Whereas, Gloria has shared many of her delicious recipes, making the office pot-lucks well known on campus; and

Whereas, Gloria’s energy and many talents helped inspire co-workers to pursue their outside goals; and

Whereas, Gloria maintained good working relationships with many staff members on campus which helped make

her job more successful; and

Whereas, Gloria confused some students and staff members for years while her twin, Sandy Bunch worked a long

side her; and

Whereas, Gloria can now focus her time and energy volunteering for her church and community; and

Whereas, since 1999 Gloria Byrd has been a professional, respectful and much-loved member of the Allan

Hancock College family, who wish her all the best while knowing we will miss her very much;

Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college

community, thanks Gloria Byrd for her exceptional service, congratulates her upon her retirement from the Allan Hancock College Board of Trustees, and wishes her the best in her future endeavors.

Dated this 20th day of May, 2014

President, Board of Trustees Superintendent/President

155

RESOLUTION 14-09



HONORING MR. GREG DOSSEY ON HIS RETIREMENT

Whereas, Greg Dossey, Law Enforcement Training Director is recognized for his distinguished and honorable

service in law enforcement for 27 years and his commitment and accomplishments to the law

enforcement community and training programs at Allan Hancock College; and

Whereas, Greg Dossey was awarded the Los Angeles Police Department “Distinguished Service Medal” which is

the highest non-heroism medal awarded by the L.A.P.D. for researching and developing the new

L.A.P.D. Arrest and Control Curriculum. Additionally, Greg was awarded the “Certificate of

Commendation” by the City of Los Angeles City Council in recognition of having coordinated the effort

of L.A.P.D. and he was awarded the Commission on Peace Officer Standards and Training (POST)

“Governor’s Award for Excellence in Peace Office Training” for this curriculum; and

Whereas, Greg Dossey was featured in TIME Magazine (September 1997) the article noting that the L.A.P.D. Arrest and

Control Course has become the most sought after defensive tactics training in the law enforcement profession.

Greg has also been featured in numerous network television news programs including a “Discovery Channel”

one hour special; and

Whereas, Greg Dossey was hired as the Allan Hancock College Law Enforcement Academy Coordinator and rose

to the rank of Director of Law Enforcement Training where he has served an important role in

developing programs and training recruits to perform the multifaceted duties required of peace officers,

many that have been promoted to high-ranking positions within law enforcement organizations; and

Whereas, Greg Dossey has represented Allan Hancock College on several local and state committees that set the

direction of Law Enforcement Training throughout the state. Greg has been recognized and received a

“Certificate of Appreciation” from the Director of POST for his contribution in developing the POST Certified

Basic Academy Physical Conditioning Manual; and

Whereas, Greg Dossey is a POST Certified Arrest and Control Master Instructor, Emergency Vehicle Operations

Instructor, Firearms Instructor and Krav Maga Certified in Law Enforcement Defensive Tactics/Arrest and

Control Techniques. Additionally, Greg is qualified as an expert witness on Police Use of Force litigation; and

Whereas, Greg Dossey was awarded “Shodan” 1st degree Black Belt in Aikido, Shodan”, awarded “Nidan” 2

nd degree

Black Belt in Shorin Ji Ryu Jiu Jitsu , and is a certified G.R.A.P.P.L.E. instructor and in 2007 Greg was

inducted into the Black Belt Master’s Hall of Fame in Costa Mesa for his lifelong contribution to Law

Enforcement Training; and

Whereas, Greg Dossey has been a loyal friend and mentor to many who serve and have served the law

enforcement community and he is a valued member of the Allan Hancock College family, who wish him

all the best in his next chapter of life;


community, thank Greg Dossey for his exceptional 15 years of service, and congratulates him upon his

retirement from the Allan Hancock College, and wishes Greg the very best in his future endeavors.


156

RESOLUTION 14-10



HONORING KIM FEULNER ON HER RETIREMENT

Whereas, Kim has demonstrated a wonderful work ethic and positive outlook on how she approached her job

duties; and

Whereas, Kim has demonstrated extreme patience with concerned parents of Out-of-State students, developing

relationships that would last for years to come, if they ever found out her home phone number; and

Whereas, Kim has been the office “mom”, making sure that her coworkers were well fed and that each birthday

was well organized and celebrated; and

Whereas, Kim taught her coworkers the language of “Kimanese”, which helped in translating many of her emails;

and

Whereas, Kim showed an amazing sense of humor and impressive collection of jokes, which she used to keep her

workplace a happy and positive place; and

Whereas, Kim kept a good working relationship with bank employees that helped speed up information recoveries

when needed; and

Whereas, Kim passed on her decorating skills to those of us who were lacking in that area; and

Whereas, Kim demonstrated the love for her husband, children and grandchildren with sincere affection, concern

and patience, and shared stories daily; and

Whereas, Kim mastered her bean bag jumping skills with only two fractured arms; and

Whereas, Kim can now focus her time and energy to volunteer for the community; and

Whereas, since December, 2005 Kim Feulner has been a professional, respectful and much-loved member of the

Allan Hancock College family, who wish her all the best while knowing we will miss her very much;

Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Kim Feulner for her exceptional 9 years of service, congratulates her upon her

retirement from the Allan Hancock College Board of Trustees, and wishes her the best in her future

endeavors.


157

RESOLUTION 14-11



HONORING KLAUS FISCHER ON HIS RETIREMENT

Whereas, Dr. Klaus Fischer has served Allan Hancock College by teaching history and

philosophy full-time since 1990 and part-time since the 1970’s; and

Whereas, Klaus has inspired and enlightened many thousands of students; and

Whereas, Klaus has furthered the human pursuit of knowledge through his numerous

books and publications; and

Whereas, Klaus’s books have been translated into many languages, are esteemed

throughout the world, and have provoked people from China to Chile to ask,

“Where is this Allan Hancock College?”; and

Whereas, Klaus has been the best dressed man on campus for forty years and has inspired

many budding Beau Brummells; and

Whereas, Klaus has singlehandedly kept the Lompoc Starbucks in business, going by his

pseudonym of “Max”; and

Whereas, Klaus has raised the status of our parking lots with his many Mercedes; and

Whereas, Klaus has made every effort to stay current with student culture (even once

listening to a song by Lady Gaga); and

Whereas, Klaus will humbly admit to having completely and happily missed the ‘60s; and

Whereas, Klaus is on the bleeding edge of classroom technology, skillfully using the most

advanced felt pens on his classroom whiteboard; and

Whereas, we all love Klaus just the way he is; and

Whereas, Klaus will continue to inspire his students and colleagues with his academic and

spiritual magic as a part-time professor (so we really don’t have to say goodbye);

Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along

with the entire college community, thanks Klaus Fischer for his exceptional

service, congratulates him upon his retirement from the Allan Hancock College

Board of Trustees, and wishes him the best in his future endeavors.

Dated this 20th

day of May, 2014

158

RESOLUTION 14-12



HONORING JOHN MARAVICK ON HIS RETIREMENT

Whereas, Mr. Maravick has a great work ethic and has performed his custodial duties in an efficient and effective

manner; and

Whereas, Mr. Maravick has demonstrated a willingness to go out of his way to help anyone with whatever task

that they needed done; and

Whereas, John Maravick may have a serious side that is always displayed, there is always a smile to back it

up; and

Whereas, Mr. Maravick is compassionate about his work and always provides his best effort to assure that his

assigned areas look their best; and

Whereas, John is a good listener and very knowledgeable in many different areas in which he can bring to the

table for a good conversation; and

Whereas, John Maravick loves his Datsun 280Z vehicles and loves to tinker on cars whenever he gets a chance to

do so; and

Whereas, John has demonstrated that he loves the leisure life and has a real desire to try all the many different

brands of beer around the world; and

Whereas, Mr. Maravick has cleaned his last classroom and can now sit back in his easy chair and enjoy a cool

one; and

Whereas, since 2006 John Maravick has been a professional, wise, respectful and much-loved member of the

Allan Hancock College family, who wish him all the best while knowing we will miss him very much;


community, thanks John Maravick for his exceptional 7 years of service, congratulates him upon his

retirement from the Allan Hancock College Board of Trustees, and wishes him the best in his future

endeavors.

Dated this 20st day of May, 2014

159

RESOLUTION 14-13



HONORING SONJA OGLESBY ON HER RETIREMENT

Whereas, Sonja Oglesby first joined the Public Affairs office in August 1998 as a reentry student worker looking

for “just a little job without a lot of responsibility.” (Oops, picked the wrong one!); and

Whereas, Sonja quickly demonstrated her fine-tuned public affairs skills from 17 years at NASA, including her

uncanny ability to seek out and destroy errant commas, misspelled proper names and clunky formatting; and

Whereas, Sonja could easily challenge Jeopardy champion Ken Jennings with her incredible dictionary-like word

knowledge and vast trivia databank. And when it’s not in her head, she is faster than a speeding bullet

to find the answer online; and

Whereas Sonja has embraced technology and with that conquered several web content management systems,

managed databases, and became the portal announcement queen; and

Whereas, Sonja has put her heart and soul into her work for Allan Hancock College because she believes in our

mission and cares about our students and her fellow colleagues; and

Whereas, Sonja has the best jewelry collection this side of the Mississippi and can tell you where and when she

acquired each beautiful piece; and

Whereas, Sonja doesn’t whistle while she works, but she often hums and sings; and

Whereas, Sonja is a transplanted Floridian who loves her Florida State Seminoles; and

Whereas, Sonja is ready to return to the sunshine state to be with family and friends, and the humid, hot, drippy

weather; and

Whereas retirement means Sonja can roll out of bed whenever she wants and never worry about a finding a

parking spot again; and

Whereas, Sonja leaves Public Affairs and Allan Hancock College better than she found it because of her hard

work, dedication, and true professionalism; and


community, thanks Sonja Oglesby for her exceptional 13 years of service, congratulates her upon her

retirement from Allan Hancock College, and wishes her the best in her future endeavors.


160

RESOLUTION 14-14



HONORING SUSAN RUSH ON HER RETIREMENT

Whereas, Ms. Rush has a wonderful work ethic and has loved working in her planters all day long with the

flowers and the shrubs; and

Whereas, Ms. Rush has demonstrated a good-natured spirit and willingness to help out anyone and everyone; and

Whereas, Susan Rush has a unique sense of fortitude in handling any task, any size, and any place that deals with

caring for the grounds; and

Whereas, Ms. Rush is compassionate and a lover of nature as her trips to Death Valley each spring to view the

wild flowers illustrates; and

Whereas, Susie has an amazing sense of dedication and commitment to keeping her assigned landscaped areas

properly maintained; and

Whereas, Susan Rush loves her family and wants to be with them, and yet still likes her freedom and solitude; and

Whereas, Ms. Rush has an open cab jeep that she loves to drive and careen through the parking lot on her way

home each day; and

Whereas, Susie has demonstrated that she is always friendly and loves to talk to anyone that will listen, and

especially for those individuals that have heard her vocal blasts on the radio; and

Whereas, Ms. Rush now can take off for the desert anytime she wants and can visit any natural beauty she has

imagined; and

Whereas, since 1990 Susan Rush has been a professional, wise, respectful and much-loved member of the Allan

Hancock College family, who wish her all the best while knowing we will miss her very much;


community, thanks Susan Rush for her exceptional 13 years of service, congratulates her upon her

retirement from the Allan Hancock College Board of Trustees, and wishes her the best in her future

endeavors.


161

RESOLUTION 14-15



HONORING ROBERT SOLANO ON HIS RETIREMENT

Whereas, Robert Solano has a wonderful work ethic and took pride in the groundskeeping work that he

performed; and

Whereas, Robert Solano has demonstrated a laid-back attitude and went about his work in an effective yet

casual manner; and

Whereas, Robert Solano has a unique sense of calmness, having taken many changes in the Grounds

Department in stride and with a smile; and

Whereas, Robert is compassionate and friendly, who makes every person he encounters at the college feel

completely at ease; and

Whereas, Robert has a very good sense of humor and could joke about things, which he used to keep his

workplace a happy and positive place; and

Whereas, Robert always pitches in where needed and provides good mentoring to other groundskeepers

with less experience; and

Whereas, Robert’s college-issued 1986 Chevy S10 pickup truck has given him nothing but trouble and he

is still waiting for a new one; and

Whereas, Robert has demonstrated that his hard work has paid off in his assigned work areas as the lawns

have been mowed and edged with care, the planters kept weed-free, and the shrubs trimmed to

perfection; and

Whereas, Robert can now sit back at home and watch the grass grow with a cool drink in hand; and

Whereas, since 1990 Robert Solano has been a professional, wise, respectful and much-loved member of

the Allan Hancock College family, who wish him all the best while knowing we will miss him

very much;

Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire

college community, thanks Robert Solano for his exceptional 13 years of service, congratulates

him upon his retirement from the Allan Hancock College Board of Trustees, and wishes him the

best in his future endeavors.

Dated this 20th

day of May, 2014

162

AGENDA ITEM



Subject: Restructure of Public Affairs


ACTION 12.N. Page 1 of 8 BACKGROUND After review by the appropriate administrators, the Director/Human Resources & Labor Relations, and CSEA, in consultation with the employees currently serving in these positions, the following revised classified job descriptions are being recommended for approval. These job descriptions were revised as a result of a detailed review of the current functions and tasks currently being performed by incumbents in this department. REVISED: The following revisions to job descriptions are recommended along with some proposed salary range adjustments on the current classified bargaining unit employee (CSEA) salary schedule for these positions, effective August 1, 2014: 1. Public Affairs & Publications Coordinator, Clerical, Range 22

Public Affairs Replaces: Public Affairs and Publication Assistant, Clerical, Range 18 Public Affairs

2. Public Affairs and Publications Technician, Clerical, Range 18

Public Affairs Replaces: Public Affairs and Publications Technician, Clerical, Range 16 Public Affairs

(continued) FISCAL IMPACT 1. The cost to the district is neutral for the 2014-2015 fiscal year. 2. To be determined when the position is filled. RECOMMENDATION A recommendation that the board of trustees approve the revised classified bargaining unit job descriptions as presented, including some salary range adjustments for these positions.


C. Mesaros

Final Disposition:

163 Revised

Allan Hancock College Classified -Clerical Human Resources Range 1822

REVISED PUBLIC AFFAIRS & PUBLICATIONS COORDINATOR ASSISTANT

DEFINITION Under general supervision of Director, Public Affairs & Publications, this position is to performs a wide variety of responsible and comprehensive secretarial and technical assistance in schedule production, public relations and communications, and records management; and to do related work as required.range of activities in support of the Public Affairs & Publications department. CLASS CHARACTERISTICS In this position, Tthe An incumbent, under minimal supervision, must have a broad andwill performcoordinate work in support of the Public Affairs & Publications department. This involves independent judgment in the interpretation and application of college policies and procedures and frequent interactions with the Board of Trustees, administrators, faculty, staff, government officials, community-based organizations, and the general public requiring sound judgment , tact, and excellent communications skills. This position will also give direction of work flow of work and guidance to support staff as needed. complete understanding of district policies and procedures and is delegated a substantial amount of administrative detail and non-routine work in credit schedule production, the preparation of print materials, and public relations. Accuracy in the development of print materials is essential. There is a high frequency of responsible contact with students, staff, members of the Board of Trustees and other governmental officials, and media representatives. Excellent word processing, grammatical writing, and editing skills are required. ESSENTIAL FUNCTIONS

1. 1. Coordinates development (print and electronic) and dissemination of college publications (print and electronic) and materials to include but not limited to post cards, brochures, class schedules, newsletters , event programs, etc. requiring detailed work in developing schedule/plan, composing and/or compiling data , editing and researching information. A. Credit Schedule Production

1. Initiates and guides production of schedules including detailed work in data compilation and

2. editing. 2. Maintains and edits the computer data base associated with annual production of five credit schedules of classes. 3. Interfaces directly with vice presidents, academic deans, department chairs, the academic affairs technician and support staff in information gathering and dissemination during the schedule production process 4. Documents requests for changes and coordinates the input of information from instructional and students services departments to assure timely completion of the credit schedule in compliance with established procedures and standards.

5. Coordinates distribution and inventory of schedules of classes to all college and

164

community sites.quotations and formal bids for printing and other services.

3. B. Public Relations/Communications

1. Coordinates the superintendent/president’s monthly community outreach meetings.Prepares contracts relating to printing and promotional projects, service contracts, PARNEs, etc..

4. 2. Maintains a liaison and cooperative working relationship with media sales and

news personnel.

5. 3. Relieves the director of a wide range of routine responsibilities including independently Ccomposesing and distributesing routine publicity as requested from instructional staff needed to support college programs and events; preparing routine correspondence; and producing statistical information for staff, community members and legislators.

6. 4. Composes data and research information for updating office publications such as the AHC Statistical Picture, AHC Department Directory, the AHC Calendar of Events, and for special projects and presentations.

5. Maintains and coordinates master calendar of college community outreach events.Assists with director’s calendar scheduling meetings.

7. 6. Assists in production and coordinates distribution of superintendents’ monthly

newsletter.with electronic communications to students and staff via portal announcements, email messages and web announcements.

8. 7. Assists in promotion and coordination of special events including annual SMVCC

General Membership meeting, mall weekend and alumni recognition dinner/dance.Serves on the college’s SEMS/EOC toA assists with coordination of communication efforts in event of an emergency and is a key college participant in the case of emergencies.

9. 8. Coordinates two new staff orientations per year.annual high school advertising

campaign including development and placement of ads 10. 9. Coordinates review of all local newspapers, clipping of articles and distribution of

monthly publicity packets to the superintendent/president, Board of Trustees, and administrators.In collaboration with the director, coordinates implementation of promotional plans for college activities and special events.

11. 10. Reviews drafts and layouts for proposed publications; reviews final drafts in absence

0 director; and works with outside clients in processing materials for duplication.Assists with Campus Graphic Coordinator, and Public/Sports Information Specialist with administrative and support detail inkling including design request review, purchasing, etc.

165

12. Maintains department budget including assisting in development, monitoring accounts,

purchase order requests, monitoring expenditures for special projects and events.

13. 13. C. General 1. Maintains budget records, coordinates budget and purchase requests via bi-tech, verifies

funds available, assists with budget planning, researches vendor quotations and bids. 2. Maintains open expense accounts with media vendors. 3. Maintains monthly records of college news coverage. 4. Researches data and records for special projects and assignments. 5. Maintains and updates mailing listsHires Leads selection process to hire student

employees and coordinates their duties of student workers, establishes work schedule, and trains and supervises student work, and oversees student employee budget, and tracks and signs monthly time sheets. .

14. ADDITIONAL RESPONSIBILITIES 1. Provides a variety of information in person and over the telephone to other college

personnel, community agencies, media contacts, and governmental and community officials and groups.

2. Opens and processes mail and establishes and maintains filing systems. 3. Performs related work as required.

MINIMUM QUALIFICATIONS Knowledge of:

• Office management techniques and organizational skills~ • Written business communications; • Word/Information processing applications and production; • Correct English usage, spelling, grammar, and punctuation; • Use of a web content management system

Formatting; • Office methods, procedures, and equipment, including filing systems; • Receptionist and telephone etiquettetechniques.

Demonstrated Ability to:

• Develop and maintain cooperative working relationships with those contacted during the course of work;

• Understand and carry out oral and written directions; • Work independently, organize workload and establish priorities; • Learn and interpret specific rules, laws, and policies and apply them with good judgment

in a variety of procedural situations • Operate a word processor and computer terminal with accuracy and speed; • Keyboard Type at a rate of 50 wpm from clear, legible copy; • Establish and maintain office records and files; • Compose correspondence independently.

166

Education and Experience: An associate of science degree in secretarial science or word/information processing systems or related subject matter supplemented by coursework in journalism/writing and two years of increasingly responsible secretarial or related experience OR any equivalent combination of training and experience.

Working Conditions:

• Duties are primarily performed in an office environment, at a desk or at a computer; • The incumbent will experience interruptions while performing normal daily duties; • May travel to other campus and community locations • The incumbent will have contact, in person or on the telephone, with students, staff, and

members of the Board of Trustees, government officials, media representative, and the general public.

Physical Demands: • May sit for extended periods of time; • Operates a computer; • Communicates over the telephone; and person; • Ability to lift, carry, and/or move objects weighing up to 10 pounds.

Special Qualification:

A sensitivity to and an understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities

R 05/14

9/97

167

Allan Hancock College Classified-Clerical Human Resources Range 1618

REVISED PUBLIC AFFAIRS AND PUBLICATIONS TECHNICIAN

DEFINITION: Under general supervision of Director, Public Affairs, this position performs a variety of responsible and complex comprehensive clerical secretarial and technical duties assistance in publication development, the public affairspublic relations and publications communications, and records management. in support of the Public Affairs & PublicaitonsPublications department. department; interprets district and departmental policies, procedures, and regulations; and does related work as required. CLASS CHARACTERISTICS: An incumbent in this position, under minimal supervision, must have a broad and complete understanding of district policies and procedures and is delegated a substantial amount of administrative detail and non-routine work in print and electronic publication development, media relations, and public relations. Accuracy in the development of college materials is essential. reports to the director of public affairs and publications and performs varied and responsible clerical and technical duties which require a detailed knowledge of the department. The incumbent operates with a considerable degree of independence in preparing and editing written materials for print and electronic communication. The incumbent must have a thorough working knowledge of college policies and procedures and has responsibility for multiple office functions that often cross departmental lines. The incumbent may give guidance to student workers. There is a high frequency of responsible contact with students, staff, members of the Board of Trustees, and other governmental officials, and media representatives the general public requiring tact and good communication skills. Excellent word processing and computer skills are essential. ESSENTIAL FUNCTIONS: 1. Provides information and assistance to the general public, students, and staff involving an

understanding of departmental and college policies, procedures, regulations, and technical processes.

2.1. Uses office e-mail system to routinelyAssists with production (print and electronic) and disseeminattion of college publications and materials, requiring detailed work in developsing production schedule/plan, composinges and or compiling es data, edits ing and researchesing information.e news releases, media advisories, and other pertinent college information to the local media and other interested parties.

168

3.2. Acts as receptionist and initiates and answers telephone callsResearches data and records for special projects and assignments.

4.3. Deals with complex procedures in processing forms and reports which significantly affect college functionsAssists with research and development of outreach presentations fort to support the director of public affairs, cabinet-level administrators, and member of the board of trustees.various college programs and services, including the President and Board of Trustees.

5. Checks written materials for completeness and accuracy and obtains information for summaries and reportsUses excellent editing skills to Rreviews and edits college publications for appropriate grammar and style applications.

4. Serves as liaison with internal departments and external agencies. 5. Assists with implementation and promotional planning for college activities and special

events. 6. Assists with managing college-wide electronic/web calendar of events and performs regular

updates and edits. 6.7. Assists with electronic communications to students and staff via portal announcements,

email messages, web announcements, etc. 7.8. Gathers information and Aassists in the preparation, and proofreading, and dissemination of

news releases and other written documents, such as event programs, publicity, letters, memoranda, and schedules and . cCoordinates photo requirements for these documents as required.

8.9. Prepares bulk mailings and maintains and updates mailing lists. 9.10. Maintains appropriate web page and photo archives for the Ppublic Aaffairs and &

Ppublications department. 10.11. Assists with supervisor’s director’s calendar. 11.12. Maintains files and recordsmedia coverage and documentation. 13. Relieves supervisor of administrative detailAssists coordinator in composing and distributing

routine publicity as needed, preparing routine publicity as needed, preparing routine correspondence and producing information for staff, community members and legislators.

14. Assists with budget planning; orders and receives supplies. 12.15. Receives and screens office visitors, receives phone calls, and and may receive and refers

citizen complaintsinquiries 13.16. Performs other related work as required.


• Office management techniques and organizational skills; • Written business communications; • Word/information processing applications and production; • Records and data management; • Correct English usage, spelling, grammar, and punctuation;

Formatting;

2 Public Affairs and Publications Technician

169

• Office methods, procedures and equipment, including filing systems; • Receptionist and Ttelephone techniques.

Demonstrated ability to: • Understand and carry out oral and written directions; • Work independently, organize workload, and establish priorities; • Learn and interpret specific rules and policies and apply them with good judgment in a

variety of procedural situations; • Operate a word processor and computer terminal with accuracy and speed; • Perform secretarial work of above average difficulty; • Keyboard at a rate of 50 wpm from clear, legible copyType 50 wpm; • Establish and maintain office records and files; • Compose correspondence independently.

Education and Experience: An associate of science or higher degree in secretarial science or word/information processing

systems or related subject matter and two years of increasingly responsible secretarial experience OR the equivalent to completion of 12th grade and four years of increasingly responsible secretarial experience, one year of which must be equivalent to that of office services technician I at Allan Hancock College OR any equivalent combination of training and experience.

Working Conditions:

• Duties are primarily performed in an office environment, at a desk or at a computer. terminal.

• The incumbent will experience interruptions while performing normal duties during the regular workday.

• The incumbent will have contact, in person or on the telephone, with students, executive, management, supervisory, academic, and classified staff and the general public, and members of the Board of Trustees, government officials, media representative, and the general public.

Physical Demands:

• Typically may sit for extended periods of time. • Operates a computer keyboard. • Communicates over the telephone and in person. • Regularly lifts, carries, and/or moves objects weighing up to 10 pounds.

Special Qualification: A sensitivity to and an understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

R 05/14 9/04

2 Public Affairs and Publications Technician

170

AGENDA ITEM



Subject: Extra Work Assignment Compensation Memorandum of Understanding Between the District & the California School Employees Association Chapter #251


ACTION 12.O. Page 1 of 2 BACKGROUND Attached is a signed Memorandum of Understanding between the District and the California School Employees Association Chapter #251, dated May 12, 2014, regarding employee compensation for 2014 extra work assignments, per article 10.17 of the CSEA collective bargaining agreement, pending ratification by CSEA.

(continued)

FISCAL IMPACT N/A RECOMMENDATION

Staff recommends that the board of trustees approve the Memorandum of Understanding (MOU) between the District and the California School Employees Association Chapter #251, regarding employee compensation for 2014 extra work assignments, pending ratification by CSEA.


C. Mesaros

Final Disposition:

171 -1 Revised

171 -2 Revised

172


C. Mesaros

Final Disposition:

AGENDA ITEM



Subject:

New Classified Bargaining Unit Job Description


ACTION 12.P. Page 1 of 3

BACKGROUND

After review by the appropriate administrators, the Director/Human Resources & Labor Relations, and CSEA, the

following new classified job description is being recommended for approval.

New:

Student Success and Support (3SP) Technical Specialist, Student Services Professional – Range 27

NOTE: Approval of job description does not automatically approve hiring for the position.

(continued)

FISCAL IMPACT

To be determined when the position is filled.

RECOMMENDATION

Staff recommends that the board of trustees approve the new classified bargaining unit job description, student

success and support (3SP) technical specialist, student services, as presented.

Allan Hancock College Classified-Professional Human Resources Range 27

NEW STUDENT SUCCESS AND SUPPORT (3SP) TECHNICAL SPECIALIST

DEFINITION Under the supervision of the Dean of Student Services, this position assists with the planning and implementation of the college’s student success and support plan especially as related to technology. CLASS CHARACTERISTICS The Student Success and Support (3SP) Technical Specialist, under minimal supervision, will assume overall responsibility for researching, training and implementing technology for student success and support programs and is thereby required to perform at a skilled level with a considerable degree of independence. The incumbent will work to ensure smooth integrations of student success technology. This position is a highly skilled working position which emphasizes a high level knowledge and ability. ESSENTIAL FUNCTIONS

1. Develops and implements student success and support activities including student educational planning workshops, orientation services, follow-up and other activities both online and onsite.

2. Researches and implements student services technology in support of student success programs.

3. Acts as liaison between appropriate companies, college technology services, and student services personnel in implementing technology.

4. Performs and assesses student services technology programs and makes informed decisions based on assessment data on the effectiveness of technology in meeting student and district needs.

5. Participates in outreach activities including on and off-campus including area high schools and other agencies such as Social Services, Veterans Services, etc.

6. Uploads and updates informational materials for the appropriate student web pages. 7. Develops informational and training materials to assist faculty, staff, and students, in use

of software and web-based applications related to student success and support. 8. Researches and prioritizes activities related to student success and support software

maintenance and upgrades. 9. Provides training for student success and support technology to students, staff, and

faculty. 10. Performs other duties as assigned.


• Technology in support of student success and support programs and activities. • Comprehensive community college student services programs. • Underrepresented student populations.

173

• DegreeWorks scribe language or equivalent tools. Demonstrated ability to:

• Learn software necessary for overseeing the district’s programs related to student success and support.

• Work independently with minimal supervision. • Understand requirements and capabilities of server-based operations necessary to ensure

continuous operation of the district’s programs and software related to student success and support.

• Prioritize activities related to student success and support software maintenance and upgrades.

• Communicate effectively, both orally and in writing, and carry out written directions. Education and Experience: A bachelor’s degree is required. Individuals possessing the education, knowledge and abilities listed above are considered to possess the necessary experience. Desirable - counseling related or teaching experience in an education or social services agency environment, experience researching, training and implementing student services technology.

Working Conditions: • Duties are primarily performed in an office environment, at a desk or at a computer; • The incumbent will experience interruptions while performing normal daily duties; • May travel to other campus and community locations; and • The incumbent will have contact with students, staff, community agencies, and the

general public requiring tact and excellent oral communication skills.

Physical Demands: • May sit for extended periods of time; • Operates a computer; • Communicates over the telephone • Ability to lift, carry, and/or move objects weighing up to 10 pounds.

Special Qualification: A sensitivity to and an understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

05/14

174 A


Elizabeth Miller

Final Disposition:

AGENDA ITEM



Subject: Resolution 14-16, Emergency Resolution to Award Contract without

Bidding and Advertising


ACTION 12.Q. Page 1 of 2

BACKGROUND

On May 14, 2014, the electrical 4160 switchgear on the Santa Maria Campus that feeds buildings C, E, F, G,

H, I200, K, L, M300, M400, N and O failed. The power on the Santa Maria Campus was shut down to allow

the fire department to extinguish the fire caused by the failed switchgear. A temporary generator and

transformer were acquired to supply power to the affected buildings restoring lights, ventilation, and computer systems. These buildings will be operating on temporary power provided by the generator until the

faulty switchgear is replaced.

Following the standard bid process may seriously hinder the district’s ability to correct this problem and ensure the

safety of the district’s students. The following resolution will enable the district to award the contract without bidding

and advertising.

FISCAL IMPACT

The district is in the process of obtaining quotations.

RECOMMENDATION

It is recommended that the board of trustees adopt emergency resolution 14-16 to award contracts without bidding and advertising.

174 B Revised

RESOLUTION 14-16


Emergency Resolution

to

Award Contract without Bidding and Advertising

(Public Contract Code 20654)

The Board of Trustees, at a meeting held on May 20, 2014, pursuant to the Public Contract Code 20654*,

unanimously resolved, by vote of members present, and constituting a quorum, that an emergency exists wherein certain repairs, alterations, work, or improvements are necessary to permit the continuation of

existing school classes, or to avoid danger to life or property, as described in detail below:

On May 14, 2014, the electrical 4160 switchgear on the Santa Maria Campus that feeds

buildings C, E, F, G, H, I200, K, L, M300, M400, N and O failed. The power on the Santa

Maria Campus was shut down to allow the fire department to extinguish the fire caused by

the failed switchgear. A temporary generator and transformer were acquired to supply power to the affected buildings restoring lights, ventilation, and computer systems. These buildings

will be operating on temporary power provided by the generator until the faulty switchgear is

replaced.

The Board of Trustees, therefore, with the approval of the county superintendent of schools, declares an

emergency and authorizes the district business manager to enter into a contract for repairs and any other work

local and state agencies may require to avoid danger to life and property and to permit the continuation of existing school classes.

The estimated cost to resolve this emergency is expected to exceed $84,100.00. This resolution does not set aside any bonding or security otherwise required by law.

PASSED AND ADOPTED this 20th day of May, 2014, by the following vote:

AYES:

NOES :

ABSENT:

ABSTAIN:

________________________________________ Secretary to the Board of Trustees

Approved by the County Education Office:

_______________________________________ _____________________

Signature of County Superintendent of Schools Date

*Subject to the limitations of Public Contract Code 20655 for Community Colleges

174 C Revised


Elizabeth A. Miller

Final Disposition:

AGENDA ITEM



Subject: 2014-15 State Budget Update


INFORMATION 13.A. Page 1 of 1 BACKGROUND: Governor Brown released the May revision to his proposed 2014-15 budget on May 13, 2014. The information below summarizes major components of statewide funding changes and the estimated impact on Allan Hancock College. PROPOSED BUDGET CHANGE FROM FOR COMMUNITY COLLEGES AHC TO RECEIVE JANUARY PROPOSAL

• 0.85% cost-of-living adjustment $401,443 estimate < 4,181>

• 2.75% enrollment growth/restoration $1,155,608 estimate < 51,992>

• $100 million augmentation for continued expansion $805,865 estimate no change of the Student Success and Support Program

• $100 million “to close achievement gaps in access $805,865 estimate no change and achievement in underrepresented student groups as identified in local Student Equity Plans”

• $148 million for scheduled maintenance $1,184,000 estimate $514,677 (one-time funds), no match obligation

• Eliminated funding for instructional equipment -0- <669,323> (one-time funds), 3:1 state to district match

• $592.4 million to eliminate all cash deferrals $5.4 million no change

Dr. Elizabeth Miller will receive more details at the ACBO spring conference May 19 through 21.

175 Revised


Luis P. Sanchez

Final Disposition:

AGENDA ITEM



Subject: Grant Proposals Submitted


INFORMATION 13.B Page 1 of 2

BACKGROUND:

The office of institutional grants has submitted the following grant applications for a total of $2,748,607 in requested

funds:

1. Santa Barbara Foundation: Dougan Fund ($26,126)

The college has submitted an application to continue support for the non-credit ESL outreach and support

program that targets the Mixteco and Spanish-speaking communities. Funds will be used to pay for radio and

television advertisements, provide registration assistance, and educational materials.

No matching funds are required. The project period is 2014-15 academic year. (Submitted by Ardis Neilsen)

2. California Community Colleges Chancellor’s Office: Enrollment Growth for Associate Degree Nursing

($61,187)

The college has submitted a proposal for continued funding to enroll additional students in the Associate

Degree Nursing program and provide support to enhance retention and increase the number of students who

pass the National Council Licensure Examination for Registered Nurse.

No matching funds are required. The project period is July 1, 2014 – June 30, 2015. (Submitted by Daphne

Boatright; Roanna Bennie)

3. California Community Colleges Chancellor’s Office: Deputy Sector Navigator: Agriculture, Water,

Environmental Technology ($200,000)

The college has applied for continued funding to serve the South Central Regional Consortium in the

Agriculture, Water, and Environmental Technology sector. The project works with employers, industry, and

labor organizations to strengthen sector programs at regional colleges and high schools; provide incumbent

worker training, and promote opportunities for contract education and faculty professional development.

continued

176

There is a $200,000 matching requirement that will be provided by in-kind cost of personnel, facility use, and contributions from local industry. The project period is July 1, 2014 – June 30, 2015. (Submitted by Margaret Lau; Rick Rantz)

4. U.S. Department of Education: Developing Hispanic-Serving Institutions Program ($2,461,294) The college has applied for Title V HSI funding to increase the number of Hispanic students graduating and/or transferring to four-year universities. This proposal – Advance, Innovate, Maintain (AIM) – is comprised of two activities: Increasing the Success of Basic Skills and ESL Students and Aligning Resource Development Strategies. AIM will increase the advancement rate of students underprepared for collegiate-level work and will coordinate resource development functions and improve processes to better allocate resources in support of the college’s multiple missions. No matching funds are required. The project period is October 1, 2014 – September 30, 2019. (Submitted by N. Meddings; S. Valery)

177

AGENDA ITEM



Subject: Employee Resignation and Retirement


INFORMATION 13.C. Page 1 of 1 BACKGROUND: The superintendent/president has accepted the following resignation and retirement:

Resignation

Janice Godshalk-Olsen, EMS instructional assistant, public safety, effective July 1, 2014.

Ms. Godshalk-Olsen has been employed with the district since January 21, 2009.

Retirements

Geraldine Valdiviezo. library multimedia technician, learning resources, effective October 25, 2014

Ms. Valdiviezo has been employed with the district since August 1, 2001.


C. Mesaros

Final Disposition:

178


Felix Hernandez Jr.

Final Disposition:

AGENDA ITEM



Subject: Bond Measure I Report


INFORMATION 13.D. Page 1 of 11

STATUS

Project Phase Key C: Construction WD: Working Drawings

Project Name

& Phase

Bldg.

Sq. Ft. Budget Encumbered Expended Balance

Project

Percentage

Complete

Projected

Occupancy

or

Completion

One Stop Student

Services Center (C) 65,841 $39,069,400 $1,720,412 $37,784,356 ($435,368) 99% Oct-Dec 2013

Public Safety

Complex (C) 99,938 $37,935,509 $1,134,685 $36,225,359 $575,465 98% Oct 2013

Childcare Center

Addition (C) 11,666 $8,696,208 $45,918 $8,588,230 $62,060 100% Jan 2013

Fine Arts Complex

(WD) N/A $4,426,692 $318,034 $4,108,658 $0

95%

Fall 2013

Theatre Arts

Complex (WD) N/A $362,247 $22,178 $305,050 $35,019 95% Fall 2013

Industrial

Technology/Physical

Education and

Athletic Fields (C)

35,305 $25,303,520 $3,009,008 $21,182,090 $1,112,422 Fields 95%

Bldg. 89% Spring 2014

Building D, Repairs

and Upgrades (C) 38,389 $6,328,165 $127,869 $6,162,432 $37,864 99% January 2014

Lompoc Valley

Center, Repairs and Upgrades (WD)

17,538 $127,006 $2,621 $121,590 $2,795

95%

Summer 2014

Technology and

Instructional Equipment

Modernization

N/A $11,066,046 $289,527 $8,205,253 $2,571,266 77% Summer 2016

VOIP Equipment N/A $1,456,323 $0 $1,361,028 $95,295 94% Summer 2014

GO Bond

Technology General N/A $400,618

$21,756

$369,799 $9,062 98% Summer 2016

TOTALS $135,171,734 $7,717,237 $123,396,049

$4,058,448

179

PROJECT STATUS REPORT One-Stop

April 2014 Issue 46 Student Services Center

Page 1

Project Overview

The new Allan Hancock College One-Stop Student Services Center includes a new 44,788-sf, two-story Student

Services Building and a new 21,053-sf, two-story Administration Building with all associated on and off-site

improvements, including a 233-space parking lot. The project also includes abatement and demolition of existing

Buildings A, B, I, N2, T, U, V, and X. The project was bid on December 22, 2009. The notice to proceed for the

new One-Stop Student Services Center was given to Soltek Pacific Construction on May 15, 2010.

Project completion is now planned for March 2014 and includes phased occupancy of the new Student Services

Administration Buildings in October 2013 through December 2013.

Project Progress

Building A, A2 & B are all occupied. Limited

progress addressing punch list items.

Site – Site signs and pavement markings have been

applied to the greenbelt area. Landscape irrigation

system, soil prep and planting are in progress in the

green belt. Soltek has removed storage containers

and relocated fencing to return portions of the

parking lot back to district use. Concrete flatwork

has been completed. Skate board deterents have

been installed at benches.

Curb and gutter construction along west side of

greenbelt area

Preparation for concrete sidewalks at greenbelt

area.

Schedule Status

Soltek Pacific has committed to the following

Substantial Completion dates:

08/02/13 North Parking Lot

09/01/13 North Parking irrigation/landscape

10/14/13 Building A

11/04/13 Building A2

12/02/13 Building B

01/17/14 Demo Buildings T, U, V, W, and N2

03/14/14 Demo Buildings A and B

05/20/14 South Parking Lot and Green Belt.

Curb and gutter installation at south side of

greenbelt area

180

PROJECT STATUS REPORT One-Stop

April 2014 Issue 46 Student Services Center

Page 2

Contract Notice to Proceed 05/17/10

Original Contract Completion 07/15/12

Time Extension(s) Awarded 655 Days

Revised Contract Completion 05/20/14

Forecast Contract Completion 05/20/14

Quality Assurance

Eight (8) addenda were submitted to the Division of

the State Architect (DSA). The addenda contain

elements of design which require DSA review and

approval. All eight addenda have been returned

DSA approved.

DSA has approved 3 Change Orders

DSA has approved 19 Field Change Directives

DSA has approved 4 Construction Change

Directives.

Construction Change Directive CCD #07 to be

resubmitted back to DSA by the design team. New

Construction Change Directive CCD #08 & #09 are

currently being reviewed by DSA.

Project Administration

Through September 26 2013, the Contractor has

submitted 1,226 Requests for Information; zero (0)

in review by Steinberg Architects.

Three (3) submittal items remain in review by

Steinberg Architects.

Construction Change Directives (AHC CCD) 1

through 312 have been issued.

*This Monthly Report corresponds with the Project

Inspector’s Semi-Monthly Report #94*

Cleared site of former building A

Budget Status

Original Contract Amount $ 21,501,000

Change Orders:

- Unforeseen Conditions $ 179,644

- Owner/Architect Requests $ 2,698,748

- Agency Requests $ 17,282

- Contractor Requests $ 91,013

Total Change Orders to Date $ 2,997,018

Revised Contract Amount $ 24,588,026

Pending Change Order #33 $ 40,183

Pending Contract Amount $ 24,628,209

Total Complete & Stored to Date $ 23,772,433

Balance to Finish Contract $ 855,776

Settlement Agreement

Settlement Agreement Amount $ 1,630,000

Settlement Proceeds Earned to Date $ 1,630,000

Settlement Proceeds Balance $ 0

0.0% 50.0% 100.0% 150.0%

Forecast %Complete

Contract Paid

Contract TimeExpended

181

PROJECT STATUS REPORT

April 2014 Issue 30 Public Safety Complex

Page 1

Project Overview

The new Allan Hancock College Public Safety Complex resides on a 58 acre site which includes five buildings

consisting of Administration Offices & Classrooms, Apparatus Vehicle Storage, Fire Training Tower, Fire Prop

House, and Shooting Range. The project also includes an Emergency Vehicle Operator Course (EVOC), City

Grid, Scenario Village, Running Track, Gym, Confined Space & Trench Rescue, and Slow Speed Skills Training

Area. The project was first put out to bid on February 17, 2011 and then again on April 19, 2011. The Notice to

Proceed for the new Public Safety Complex was given to Sinanian Development, Inc. (SDI) on August 16, 2011.

Project Progress

In April, SDI achieved approximately 99%

completion. At the Administration/Classroom

Bldg., punch list is in process and the building is

occupied. At the Apparatus Vehicle Storage Bldg.,

work on punch list items is in process and the

building is occupied. At the Fire Training Tower

Bldg., installation of smoke generators and sound

system is complete, and the building is occupied. At

the Class A Burn Bldg., installation of roofing is

complete. The Shooting Range Bldg., training is

complete. Re-installation of rubber baffles to the

100-yard line is expected by May 15. Resubmittal

of the baffle system to the DSA is in progress. A

CCD for elevations & drainage at the Scenario

Village buildings was submitted to the DSA and

corrections are required. In general, signage needs

to be completed.

Administration Bldg.

Schedule Status

The Construction Schedule was submitted by SDI on

10/5/11 and approved on 11/7/11. SDI claims a

negative float delay of 306 days based on March’s

schedule update is in process. At the Shooting

Range, a revised baffle assembly was resubmitted to

DSA and some corrections are required. Substantial

completion is expected in May. Kitchell and SDI

have verbally agreed to a settlement agreement

concerning compensable delays and schedule. All

adjustments will be brought to the board for

approval.

Schedule Status (Continued)



Final Completion 9/14/13

Time Extension(s) Awarded N/A

Revised Contract Completion N/A

Forecast Contract Completion N/A

Budget Status

Original Contract Amount $ 26,888,000

Change Orders:

- Unforeseen Conditions $0

- Owner/Architect Requests $0

- Agency Requests $0

- Contractor Requests $1,603,768

Total Change Orders to Date $1,802,614

Revised Contract Amount $ 28,690,614

Pending Change Order (#14) $259,149

Pending Contract Amount $28,949,763

Total Complete & Stored to Date $28,602,892

Balance to Finish Contract $346,871

Quality Assurance

Four (4) addenda were submitted to the Division of

the State Architect (DSA). The addenda contain

elements of design which require DSA review and

approval. Addendum B was approved on 11/20/12.

Addenda A, C, and D were approved on 12/17/12.


182


April 2014 Issue 30 Public Safety Complex

Page 2

Through April 2014, the Contractor has submitted

(1017) Requests for Information and (11) remain in

review. SDI has submitted (357) submittals have

been submitted to the architect and (27) remain in

review. Automatic Fire Sprinklers are approved.

Curtain Wall was approved on 10/31/12. Ballistic

Panels were approved on 12/21/12. Prefabricated

Shade Structures were approved on 11/12/12.

Scenario Village buildings were approved on July

17, 2013.


Inspector’s Semi-Monthly Report(s) 62*

Shooting Range in use

F.L.A.G Training area in use

Washer Extractor in Laundry Room

Scenario Village Bldg.

Sod at Running Track

183

Project Status Report

April 2014 Issue 31 Industrial Technology & PE Athletic Fields Project

1 | P a g e

PROJECT OVERVIEW

Project Sign – Industrial Technology

The Allan Hancock College Industrial Technology & PE Athletic Fields Project will construct two buildings to the south of the existing Building “O” in the space currently occupied by the Track and Football Field. This project will consolidate the Industrial Technology Programs currently housed in several facilities around the campus. The first building is a new 6,682 SF Administration Building (O-100) which houses Department Administrative Support Space and labs for Architecture/Engineering Technology. The second building is a 28,623 SF technology lab building which houses Autobody Technology, Automotive Technology, Machine Technology, Welding and a new Enology lab. The project will also construct outdoor educational lab spaces and storage behind the new lab building.

Overall Site Development Plan

Due to the secondary effects of locating the new complex over the existing track area, this project will relocate the baseball field across South College Drive adjacent to the existing softball field, reconfigure grass practice field and soccer fields and construct a new track and practice football field located in the baseball field’s current location.

The project will also form a new welcoming entrance at the northwest corner of the campus through the development of a new parking lot, PCPA work yard improvements and the completion of the Loop Road.

The District received responses to the Request for Proposal for a Design-Build Entity (DBE) to complete the design and construct the project on June 14, 2011. The project was awarded to Flintco Pacific Inc., Roseville, CA and the notice to proceed was given to the DBE on September 8, 2011.

Project completion of the overall project is planned for Mid-March 2014. Interim completion milestones include completion of the new baseball field by Early-December 2012 and the new Football/Track/Practice facilities Mid-July 2013

PROJECT PROGRESS In early October 2011, the District and the Bridging Architect approved an alternate design delivery schedule which included two Increments. Increment #1 includes field construction and site improvements. Increment No. 2 includes the Industrial Technology buildings and all of the exterior lab spaces and work areas including development of the new PCPA yard.

Softball Field Progress

184



2 | P a g e

Since the last status report, the completion of Increment No. 1 – Athletic Fields punch list items remains unchanged. The remaining items pertain to irrigation work. Irrigation issues at the Baseball and Athletic Fields remain along with electrical issues at the Baseball field scoreboard. The Softball field has been completed and is scheduled for punch list on Monday, May 12, 2014. Construction on Increment No. 2 – Industrial Technology Building at Building O-100 is finishing up installing ceiling tiles at classrooms and offices, finishing floor covering, painting interior and exterior door trim and frames, placement of casework and finishing of exterior roofing. Remaining items include A.V. equipment installation, tack boards and storefront system. The work at Building O-200 includes finishing installation of exterior metal siding, painting of interior classroom walls, finishing installation of T-Bar ceiling and wall tile at restrooms. Remaining items include A.V. Equipment installation, installation of casework in Classroom 209 and floor finishes in classrooms. Site work includes installation of landscaping and irrigation system through-out, completion of grinding down A/C paving adjacent to PCPA doors for drainage and installation of thresholds, completion of electrical lighting and fire sprinkler system for covered metal structures at Auto Body, Blacksmith and Auto Technology areas.

The construction on Increment No. 2 Industrial Technology Complex is approximately 95% complete with the overall construction approximately 96% complete.

Building O-100

SCHEDULE STATUS The contractor has missed the Substantial Completion date of January 7, 2014. The most recent schedule submitted by the Contractor and reviewed by the District and IBI on May 1, 2014 anticipates substantial completion by May 15, 2014. However, this date does not include the moving of the lab equipment. Per subsequent discussions with the stakeholders the contractor can start moving the equipment on or about May 15, 2014. Further Owner/Contractor discussions are required to determine a final completion date. In addition, the added softball field scope is now scheduled to be substantially complete by April 25, 2014.

Building O-100 Siding at Entry

CONSTRUCTION SCHEDULE Scope Start Finish

Baseball Fields 7/9/2012 12/10/2012

Industrial Technology Complex (Substantial)

9/12/2012 5/15/2014

Athletic Fields & Track 2/11/2013 9/11/2013

Softball Field 1/9/14 4/25/2014

185



3 | P a g e

There were no change orders approved for the project in March. Change Order 10 was approved for the project in January for a credit amount of $20,540. Pursuant to communications with the Contractor the District has withheld $554,291.00 for liquidated damages, credits where the District has entitlement and for work not performed. Based on a review of application for payment 30, the funds expended are approximately 96% of the overall design fees, 90% of the construction costs, 90% of the approved change orders and 91% of the overall contracted amount.

PROJECT ADMINISTRATION Through April 2014, the DBE has submitted (215) Requests for Information; two (2) remain to be answered by the Bridging Architect. (69) Design-Build Contract Change Directives have been issued to-date. (10) Change Orders have been issued and approved by the Board with Change Order No. 11 pending. (263) Submittals have been submitted by the DBE; all have been reviewed and returned.

Entry at Building O-100

Classroom @ Building 0-200

Building 0-200 from Northwest Parking Lot

BUDGET STATUS Original Contract Amount $19,520,000.00 • Design Phase Amount $1,690,000.00 • Change Orders: Design

Phase $82,674.00

Revised Design Phase Amount

$1,772,674.00

• Construction Phase Amount

$17,830,000.00

• Change Orders: Construction Phase

$1,416,100.00

Revised Const Phase Amount

$19,246,100.00

Revised Contract Amount $21,018,744.00 Pending Change Order $238,488.00 Pending Revised Contract Amount

$21,257,232.00

Total Completed & Stored to Date:

$17,612,747.52

• Design Phase $1,701,271.50 • Construction Phase $17,310,260.24 Payments Withheld – Through AFP#30

$554,291.00

Balance to Finish Contract $1,935,839.77

186



4 | P a g e

MOVE-IN REQUIREMENTS The following move-in elements have been identified during the construction process and the District, DBE, KCEM, Stakeholders and Bridging Architect are working to finalize these move-in elements;

• Relocation & Installation of Owner-Furnished Contractor-Installed (OFCI) Equipment required to accommodate summer session. (Scheduled to start 5/15/2014)

• Relocation & Installation of Owner-Furnished Owner-Installed (OFOI) Equipment. (Scheduled to start 5/15/2014)

• Move requirements for the remainder of the District (Scheduled to start 6/2/2014)

• District furniture installations. (Scheduled to start 5/20/2014)

• District information technology installations. (On-Going)

• Finalization of the AV requirements. (Completed)

• Coordination of Campus Fire Alarm (Meeting scheduled for 5/6/2014)

Auto Technology Lab

Machine Technology Lab

Welding Lab

Auto Body Lab

Black Smith Yard

Plaza Entry to IT Complex

187


April 2014 Issue 16 Bldg. D Repairs & Upgrades

Page 1 WESTBERG + WHITE, INC.

Project Overview

At the March 20, 2012 meeting of the Board of Trustees, administration received approval to solicit bids for the

building D (Performing Arts Center) repairs and upgrades project. This project addresses many deficiencies in

building D, with the major areas of work being Americans with Disabilities Act (ADA) renovations; door and

hardware replacement; interior and exterior painting; restroom, dressing room, and lobby upgrades for code

compliance; fire alarm replacement to meet current Division of the State Architect (DSA) requirements; electrical

upgrades; roofing replacement; in-building water and gas piping replacement; HVAC upgrades; and replacement

of the backstage catwalk. The project will also include parking lot improvements to develop a patron drop-off

area east of the Performing Arts Center, accommodating both cars and buses. On November 20, 2012, the Board

of Trustees awarded the contract for the Building D Repairs & Upgrades project, Bid 13-03, to Vernon Edwards

Constructors, Inc., including additive bid Alternates 1, 2, 3, 4 and 6. The project began construction January 2,

2013. Roofing and Door Hardware portions of Alternate 5 as originally approved were subsequently added back

to the project by Change Order #1.

Project completion is planned for July of 2013 and includes anticipated occupancy of the newly renovated

building before start of classes in August.

Project Progress

The project was fully occupied on October 18 and

substantial completion designated as November 6,

2013. Mechanical systems are operational. HVAC

controls commissioning was completed on 3/10/14

and the Commissioning Report issued 3/25, with

corrections issued 4/11. HVAC controls training to

be scheduled soon upon resubmittal of Reports.

Repair of existing framing required by DSA was

completed 4/1.Anchoring of shelving in Scene Shop

was completed 4/7. Labeling of fire-rated door

assemblies was completed on 4/7. Reconnecting of

the fire alarm reporting to campus fiber optics began

4/1 and is scheduled for completion on 5/6.

Permanent installation of the temporarily-placed

condenser in the mechanical yard was completed on

4/22. A pre-final punchlist inspection occurred 4/15

clearing 95% of incomplete items.

The current project completion is approximately 99.9%.

Schedule Status

Dance was occupied 8/17. Shops, Gallery and Hall

in basement were occupied 9/16. The Sound Studio

was occupied 9/23. Existing catwalks and stage were

occupied 10/1. Dressing Rooms were occupied 10/4,

with south Lobby on 10/14. The new Catwalks,

Gallery offices, Marian Theater, and north Lobby,

concessions and restrooms, and the project in full,

were occupied 10/18 by PCPA. The official

substantial completion date is 11/6/13. Remaining

Work in the Marian was completed for "All Staff

Day" on 1/17/14. Most punchlist items can only be

performed on Mondays and Tuesdays due to PCPA's

schedule, or by special permission. Remaining

minor Punchlist items are now anticipated to be

complete prior to May 20.



Time Extension(s) Awarded 129 Days

Revised Contract Completion 11/6/13

Pending Time Extension NA

Pending Revised Contract Completion NA

Forecast Contract Completion 4/30/14

Budget Status

Original Contract Amount $ 4,266,626.00

Change Orders: 7

- Unforeseen Conditions $ 620,390.04

- Owner/Architect Requests $ 572,297.06

- Agency Requests $ 12,516.14

- Contractor Requests $ 9,574.41

Total Change Orders to Date $ 1,205,203.24

Revised Contract Amount $ 5,471,829.24

Pending Change Orders $ 14,371.92

Pending Revised Contract Amount $ 5,486,201.16

Total Complete & Stored to 04/30 $ 5,486,201.16

Balance to Finish Contract $ 0.00

188


April 2014 Issue 16 Bldg. D Repairs & Upgrades

Page 2 WESTBERG + WHITE, INC.

Quality Assurance

Nine (9) addenda were submitted to the Division of

the State Architect (DSA). All 9 of the addenda

have been approved as of 3/17/14.


Through the end of April, 2014, the Contractor has

submitted (168) Requests for Information of which

(0) remain open. (147) Submittals have been issued

with none outstanding. (12) Architect's Bulletins

have been issued. (111) Contractor Change Order

Requests are issued of which (0) remain open. (100)

Construction Change Directives have been issued.

(16) CCD-A's have been submitted to DSA and (15)

are currently approved. No additional CCD-A

submittal is anticipated.


Inspector’s Semi-Monthly Report(s) #31 and #32*

189


Elizabeth A. Miller

Final Disposition:

AGENDA ITEM



Subject: District Monthly Financial Report


INFORMATION 13.E. Page 1 of 12

BACKGROUND:

Attached are copies of financial statements for the following funds:

General Fund Unrestricted - Monthly Budget Report General Fund - Unrestricted General Fund - Restricted Child Development Fund PCPA Fund Capital Outlay Projects Fund General Obligation Bond Building Fund Bookstore Fund Dental Self-Insurance Fund Health Exams Fund Property and Liability Self-Insurance Fund Post-Employment Benefits Fund Student Financial Aid Trust Fund Associated Students Trust Fund Student Representation Fee Trust Fund Student Body Center Fee Trust Fund District Trust Fund Student Clubs Agency Fund Foundation Agency Fund

The statements reflect year-to-date data and the resulting impact on fund balances.

190

191

192

193

194

195

196

197

198

199

200

201

MAY 2014

ALLAN HANCOCK COLLEGE

Sun Mon Tue Wed Thu Fri Sat

1 2 3

7:30 p.m. Folklorico!

Dance Concert Severson Theatre

Through 5/3

10:00 a.m. Spring Pottery Sale G106A/B Through 5/3

6:00 p.m.

Friday Night Science Bldg. M

4:30 p.m. EOPS

Recognition Banquet

4 5 6 7 8 9 10

7:00 p.m. Jazz Ensemble

Concert Unity Chapel of

Light

7:30 p.m. AHC Faculty

Recital Severson Theatre

3:00 p.m. New Student Orientation Santa Maria

Campus

7:00 p.m. Dance Festival Night - Dance Studio, D-118

7:00 p.m.

AHC Singers Spring Concert

(Spanish) Guadalupe City Hall

12:00 p.m. Trustee Open

Hour Trustee Lahr

7:30 p.m.

AHC Singers Spring Concert

(English) First United

Methodist Church Santa Maria

5:00 p.m. MESA & STEM

Student Recognition

Banquet Student Center

7:00 p.m.

Soundscapes Concert

C-40 (Forum)

7:30 p.m. AHC Concert

Band First Baptist

Church Santa Maria

11 12 13 14 15 16 17

3:00 p.m. New Student Orientation Santa Maria

Campus

10:00 a.m. Fire Academy

Graduation Public Safety

Complex Lompoc

11:30 a.m. CSEA BBQ

Commons Area

18 19 20 21 22 23 24

2:30 p.m. PCPA Graduation

Radisson Hotel

6:00 p.m. Board of Trustees Meeting

1:00 p.m. Retirements & Recognitions Celebration ARC Patio

6:00 p.m. Scholarships

Awards Banquet Gym

9:00 a.m. CAN Student Recognition

Banquet G106 A/B

1:00 p.m.

Commencement Commons Area

25 26 27 28 29 30 31

Memorial Day Holiday

College Closed

202

JUNE 2014 Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 5 6 7

11:00 a.m. Law Enforcement

Academy Graduation

Calvary Chapel

Campus Closed

8 9 10 11 12 13 14

Campus Closed

15 16 17 18 19 20 21

Summer Classes Begin

6:00 p.m. Board of Trustees Meeting

Forever Plaid PCPA thru June

29 at Marian Theatre

Campus Closed

22 23 24 25 26 27 28

Campus Closed

29 30

ALLAN HANCOCK COLLEGE

203