ALLAN 232 HANCOCK COLLEGE...236 Allan Hancock College Governmental Funds Group Child Development Fund Income Statement by Fund For Period Ending 01131/2016 RY.dW Amull REVENUES Federal

To:

From:

ALLAN HANCOCK COLLEGE

Board ofTrustees

Superintendent/President

232

Subject: A Monthly Report on the Year-to-Date Financial Data for Various Funds

Strategic Goal IR2: To develop district financial resources adequate to support

Goal : quality programs and services.

BACKGROUND

Attached are copies of financial statements for the following funds:

General Fund Unrestricted- Monthly Budget Report General Fund- Unrestricted General Fund - Restricted Child Development Fund PCPA Fund Capital Outlay Projects Fund General Obligation Bond Building Fund Bookstore Fund Dental Self-Insurance Fund Health Exams Fund Property and Liability Self-Insurance Fund Post-Employment Benefits Fund Other Post-Employment Benefits (OPEB) Trust Summary Student Financial Aid Trust Fund Scholarship and Loan Trust Fund Associated Students Trust Fund Student Representation Fee Trust Fund Student Body Center Fee Trust Fund District Trust Fund Student Clubs Agency Fund Foundation Agency Fund AHC Viticulture & Enology Foundation Agency Fund

The statements reflect year-to-date data and the resulting impact on fund balances.

Administrator Initiating Item: Final Disposition :

Michael R. Black

INFORMATION ITEM

Date:

March 8, 20 16

Item 14.S.

Number:

Enclosures: Page I of 16

233

GENERAL FUND UNRESTRICTED EXPENDITURE BUDGET REVISED ADOPTED BUDGET

January January Perceotag(t 11 - r Bddget . ExPenditureS: Yar:ianee

Academic Salaries 1,537,402 1,449,991 94.31% Classified Salaries 1,023,576 1,019,983 99.65% Employee Benefits 830,993 791,137 95.20% Supplies and Materials 107,185 71,866 67.05% Contracted Services 450,713 241 ,802 53.65% Capital Outlay 13,531 13,570 100.29% Other Outgo/Transfers 132.107 346 0.26%

4,095,507 3,588,695 87.63%

2015-16 Monthly Expenditure Budget

Millions 6

5 r

Jl r' lr r- i- ~ I i

!L ·: i. r- ~ [f

i ~ =-- ~ ~ 1 -

' •

• Actual

4

• Budget

.3

2

' L

rfr r ~ i-~; 1: I d I

1

0 July Aug Sep Oct Nov Dec Jan Feb Mar Apr May June

* Variances in monthly expenditures reflect timing differences from prior years.

234

GENERAL FUND UNRESTRICTED EXPENDITURE BUDGET REVISED ADOPTED BUDGET

Academic Salaries Classified Salaries Employee Benefits Supplies and Materials Contracted Services Capital Outlay Other Outgo/Transfers

Millions

Year to Date Expenditllres

13,036,934 7,399,267 5,386,950

681 ,378 3,395,922

163,420 844.670

30,908,541

12,980,132 7,313,058 5,375,531

667,966 3,248,261

294,590 806,078

30,685,616

2015-16 YTD Expenditure Budget

· l'er¢;$nfage Vattatlcre

99.56% 98.83% 99.79% 98.03% 95.65%

180.27% 95.43% 99.28%

so 45

40

35

30

25

20

15

10

5

0

- - ---·····-----~-~ --······-------~-------,

·- J - - - J

I - - - - I •sudget

- - · - - - •Actual

- - - -l •nln j

July Aug Sep Oct Nov Dec Jan Feb Mar Apr May June

* Variances in monthly expenditures reflect timing differences from prior years.

Filename: c:\shelly\mdocslexcel\boardreportslbrdrprt1

REVENUES Federal revenues

State Revenues

Local Revenues Total REVENUES

EXPENDITURES

Academic Salaries

Classified Salaries Employee Benefits

Supplies and Materials

Other Operating Expenses

Capital Outlay Total EXPENDITURES

Excess of Revenues over

(Under) Expenditures

OTHER FINANCING SOURCES(USES) Other Financing Sources

Total OTHER FINANCING

OPERATING TRANSFERS OUT

Other Outgo Total OPERATING TRANSFERS OUT

Excess of Revenues and Other Financing Sources Over/(Under)

Expenditures and Other Uses

FUND BALANCE: Fund balance, July I

Current balance

235

Allan Hancock College Governmental Funds Group

General Fund

Income Statement by Fund

For Period Ending 01131/2016

Unrestricted Unrestricted BY.!tgrl Atli!.ID 0tlt Budg~:t

34,200 17,509 51.19

42,845,648 25,661,000 59.89

17,458,514 12,302,168 70.46 60,338,362 37,980,678 62.94

23,099,901 12,980,132 56. 19

12,845,996 7,313,058 56.92

10,400,523 5,375,531 51.68

1,637,204 667,966 40.79

6,437,016 3,248,261 50.46

375,676 294,590 78.41

54,796,320 29,879,539 54.52

5,542,041 8,101,139

923,818 190,893 20.66

923,818 190,893 20.66

1,706,373 806,078 47.23

1,706,373 806,078 47.23

4,759,486 7,485,953

5,857,364 5,857,365

I0,6I6,850 13,343,318

Restricted Restricted ll.u.dgU A.tlu.Jtl 0tlt Budg~:t

4,053,901 924,386 22.80

10,685,954 4,924,152 46.08

1,952,192 1,254,209 64.24 16,692,048 7,102,748 42.55

3,053,162 1,135,660 37. 19

4,337,212 1,742,013 40.16 1,760,267 644,370 36.60

1,208,233 362,670 30.01 2,825,976 942,774 33.36

1,732,685 791,730 45.69 14,917,537 5,619,220 37.66

1,774,511 1,483,527

55,955 4,296 7.67

55,955 4,296 7.67

1,734,009 288,571 16.64 1,734,009 288,571 16.64

96,457 1,199,253

7,441,514 7,441,514

7,537,971 8,640,767

236


Child Development Fund



RY.dW Amull REVENUES Federal revenues 335,177 164,240

State Revenues 371,007 207,116

Local Revenues 139,500 53,561 Total REVENUES 845,685 424,918

EXPENDITURES

Academic Salaries 212,909 131,273

Classified Salaries 324,058 202,155 Employee Benefits 80,255 47,264

Supplies and Materials 63,231 23,225

Other Operating Expenses 42,486 12,859

Capital Outlay 4,077 0 Total EXPENDITURES 727,019 416,778

Excess of Revenues over (Under) Expenditures 118,666 8,140

OTHER FINANCING SOURCES(USES)

Other Financing Sources 30,000 17,685

Total OTHER FINANCING SOURCES(USES) 30,000 17,685

OPERATING TRANSFERS OUT Other Outgo 76,675 7,129

Total OPERATING TRANSFERS OUT 76,675 7,129


Expenditures and Other Uses 71,991 18,696

FUND BALANCE: Fund balance, July I 177,514 177,513

Current balance 249,505 196,209

Ofq BJ.uled

49.00

55.82

38.39 50.24

61.65

62.38

58.89

36.73

30.26

0.00 57.32

58.95

58.95

9.29 9.29

237

ALLAN HANCOCK COLLEGE SPECIAL REVENUE FUND

STATEMENT OF REVENUES AND EXPENSES FOR THE PERIOD ENDING 01/31/2016

Rounded to the Nearest Dollar PCPA PCPA

BUDGET ACTUAL % BUDGET !:tt.~!e~ ....................... .n9~~as=b:.:ii:u.

REVENUES: Earned income

Ticket Revenue 1.407.324 1.196' 639 85 .03% Hand ling 40 .000 39,948 99 .87% Concess10ns 20.000 22' 176 110.88% Advertising 40 .000 21.661 54' 15% Touring 42 .350 18.807 44 .41% Other 50.000 50.764 101.53%

Total Earned Income 1.599.674 1.349.995 84.39%

Contributed Income Individual sources 40.000 24 .148 60.37% Fundraisers 5.000 1.250 25.00% Corporations 40.000 14.925 37.31% Foundations 500,000 173.734 34.75%

Total contributed income 585.000 214.056 36.59%

Allan Hancock College 1. 426 ,949 650 .000 45 .55%

Total revenues 3.611.623 2.214.051 61.30%

EXPENSES: Production 1.856. 292 1. 351.105 72.79% Conservatory 34.650 15.970 46.09% Scholarships 658.359 341.359 51.85% Administration 229.073 143.995 62.86% Development 5.000 0 Marketing 455.827 249.729 54.79% Box office 277.278 176.048 63.49% Concessions 12.000 9.634 80 .28% Outreach/YPP 73.963 41.582 56.22%

Total expenses 3.602 .442 2.329. 421 64.66%

EXCESS OF REVENUES OVER EXPENSES 9.181 -115.370 Outside events (net) 0 200

FUND BALANCE Balance. July 1 211.386 2:06,103 Current balance 220.56/ 90.933 -=--.IQ----

,. __ .,. _____

238


Capital Outlay Projects Fund



~ Aruul1 REVENUES State Revenues 276,091 525,275

Local Revenues 1,186,758 49,705

Total REVENUES 1,462,849 574,980

EXPENDITURES

Supplies and Materials 46,372 1,083


Capital Outlay 2,440,417 320,459 Total EXPENDITURES 2,583,540 367,583

Excess of Revenues over (Under) Expenditures (I, 120,691) 207,397

OTHER FINANCING SOURCES(USES)

Other Financing Sources 15,481 0

Total OTHER FINANCING SOURCES(USES) 15,481 0

OPERATING TRANSFERS OUT Other Outgo 0 163,882

Total OPERATING TRANSFERS OUT 0 163,882

Excess of Revenues and Other

Financing Sources Over/(Under) Expenditures and Other Uses (I, I 05,209) 43,514

FUND BALANCE: Fund balance, July I 6,108,901 6,108,901

Current balance 5,003,691 6,152,416

°Cq Buded

190.25

4.18

39.30

2.33

47.58

13.13 14.22

0.00

0.00

0.00

0.00

239


Gen Oblig Bonds Building Fund



~ A.tlw!l REVENUES Local Revenues 25,000 12,870

Total REVENUES 25,000 12,870

EXPENDITURES Supplies and Materials 7,031 3,859


Capital Outlay 1,598,515 502,719

Total EXPENDITURES 1,958,631 630,395

Excess of Revenues over (Under) Expenditures (I ,933,631) (617,525)


Expenditures and Other Uses ( 1,933,631) (617,525)

FUND BALANCE: Fund balance, July I 4,185,448 4,185,448

Current balance 2,251,816 3,567,923

0tQ Budg~:t

51.48

51.48

54.89

35.06

31.44

32.18

OPERATING REVENUES: Net sales Rental Text Income

COST OF SALES: Cost of goods sold

Gross profit on sales

OPERATING EXPENSES: Salaries Employee benefits Supplies and materials Other Operating Expenses

Total expenses

Net operating income (loss)

OTHER INCOME AND EXPENSE: Interest income Miscel laneous income

Total other income

Non-operating income/(loss) Net income (loss)

OTH FIN SRCES (USES): Transfers out

Total oth fin srces (uses)

EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER/ (UNDER) EXPENSES AND OTHER USES

FUND BALANCE: Fund ba lance. July 1

Current balance

240

ALLAN HANCOCK COLLEGE PROPRIETARY FUNDS GROUP ENTERPRISE FUNDS

STATEMENT OF OPERATIONS AND RETAINED EARNINGS FOR PERIOD ENDING 01/31/2016

Rounded to the Nearest Dollar BOOKSTORE BOOKSTORE

BUDGET ACTUAL ua.u~U.s:tt~a.m::a:.•·n•aa

1.800. 000 500.000

1.436.600 863.400

525.986 141.036 25.000

177 .600 869.622

-6 .222

1.000 10 .000 ll . OOO

11.000 11.718

~--~~~--;o;::::;;;:

34.515 -34.515

-29.737

1. 461.895 1.432.158

---------~---

1. 575 .298 61.045

1. 003.841 632.o03

216 .736 54 .021 10 .832

101.262 382.851

249.652

78/ 4.023 4.Sll

4.811 254.462

- ·--llll'.'a'Zf.lai.-D.'-oD

34,515 -311.515

219.948

1.461.894 1.681.842

% BUDGET

87.52%' 12 .21%

69.88% 73.26%

41.21% 38 .30%' 43 .33%' 57.02%' 44 .02%

78.74%' 40.23%' 43 . /3%'

43.73%' 5.325. /1%'

100.00%' 100. um:

241

ALLAN HANCOCK COLLEGE PROPRIETARY FUNDS GROUP INTERNAL SERVICE FUNDS

INCOME STATEMENT BY FUND FOR PERIOD ENDING 01/31/2016

Rounded to the Nearest Dollar DENTAL DENTAL HLTH EXAM HLTH EXAM PROP/LIAB PROP/LIAB PST-EMP BNF PST-EMP BNF BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL

• •=-_.., ___ =-~--a-•-• •••••-••-• ••••••••••• _ _. ______ •-•••·••*"'••a •-==-~- ~~:K.....r.<•:•:•a~--.-.--.u

REVENUES : Local 752.000 477 .991 1.600 74B 4.000 2.091 446.000 91.794

Total Revenues 752.000 477.991 1.600 748 4.000 2.091 446.000 91.794

EXPENDITURES: Classified salaries 0 0 0 0 0 0 Employee benefits 0 0 139.031 31.133 0 0 Supplies and materials 0 0 0 0 0 0 Contracted services 750.000 411.975 0 0 263.000 2.716 Capital outlay 0 0 0 0 0 0

Total Expenditures 750.000 4ll. 975 139 .031 31.133 263.000 2.716

EXCESS REVENUES OVER (UNDER) EXPENDITURES 2.000 66.016 -137.431 -30.385 -259 .000 -625 446 .000 91.794

OTH FIN SRCES (USES) : Operating Transfers IN 160 Operating Transfers OUT 0

Total Oth Fin Srces 160

EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER/ (UNDER) EXPENDITURES AND OTHER USES 2.000 66.016 -137.431 -30.385 -259.000 -465 446.000 91.794

_____ ____. ~;~:~-- __ .___a -.-w•--= --~-...._...-:..=• ·---. .. .-• .--~ ... -- ==-=-•-•••

FUND BALANCE: Fund balance. July 1

Current balance 1.270.334 1.270.334 1.272.334 1.336.350

432.508 295.077

432.507 1.183.669 1.183.670 402.122 924.669 ~~

307 .023 753.023

307.023 398 .8l7 -------- :u----- ------ · ----- - --11&::·-==- -----..... ~ ----·- ---- :==----

BENEFIT TRUST COMPANY AS TRUSTEE FOR ALLAN HANCOCK COMMUNITY COLLEGE DISTRICT

Summarv Of Fund

MARKET VALUE AS OF 01101/2016

EARNINGS

NET INCOME CASH RECEIPTS

FEES AND OTHER EXPENSES

REALIZED GAIN OR LOSS

UNREALIZED GAIN OR LOSS

TOTAL EARNINGS

TOTAL MARKET VALUE AS OF 01/3112016

TRUST EB FORMAT Statement Period 01/0112016 through 01131/2016 Account Number 115150007100

8 , 305.43

5,358 . 54-

192. 18-

177,100.66 -

174 . 345.95 -

7,037 , 113 . 15

6,862,767.20

Page 1

N ~ N

BENEFIT TRUST COMPANY AS TRUSTEE FOR ALLAN HANCOCK COMMUNITY COLLEGE DISTRICT

TRUST EB FORMAT Statement Period 01/01/2016 through 01/31/2016 Account Number 115150007100

Asset Summarv As Of 01/31/2016

DESCRIPTION

MUTUAL FUND - FIXED INCOME

MUTUAL FUND - DOMESTIC EQUITY

MUTUAL FUND -INTERNATIONAL EQUITY

MUTUAL FUND - REAL ESTATE

TOTAL INVESTMENTS

CASH

DUE FROM BROKER

DUE TO BROKER

TOTAL MARKET VALUE

End ina Asset Allocation

19 . 0%

56 . 6%

18 . 5%

5. 9% -

100. 0%

%OF MARKET VALUE AVG COST PORT

3 , 888 , 013 . 03 4 , 001 ,250 . 75 57

1 , 300 , 923 . 93 1 ,471 ,616 . 42 19

1.268 ,420 . 06 1 ,472 ,704 . 24 18

405 ,410 . 19 439 ,488 . 84 6

6,862,767.21 7,385 , 060 . 25 5 , 619 . 23

0 . 00 5 , 619 . 24

6 , 862,767 . 20

II MUTUAL FUND- DOMESTIC EQUITY 1,300,923. 93

II MUTUALFUND-F~EDINCOME 3,888 , 013. 03

II MUTUAL FUND -IJIITERNATIONAL EQUI 1' 268, 420 . 06

c=J MUTUALFUND-REALESTATE 405,410 . 19

Total 6 , 862 , 767. 21

Page 2

N ~ \.;..)

244

ALLAN HANCOCK COLLEGE FIDUCIARY FUNDS GROUP TRUST AND AGENCY FUNDS

INCOME STATEMENT BY FUND FOR PERIOD ENDING 01/31/2016

Rounded to the Nearest Dollar TRUST FUNDS AGENCY __ .. _. ___ _ ,.. __ _,.

STUDENT STUDENT STUDENT DISTRICT CENTER STUDENT FIN AID ASS REP FEES TRUST FEE TRUST CLUBS

"D'D"tll'-'iw.IIII.'Z.z..-• .-.-.--=--·•._•- --~--= ~==-~a~= ~:=;.:;:::====" ::=== -====-z.._

REVENUES: Sales 0 23.570 0 135.071 0 2.763 Gifts and contributions 0 33 0 48.503 0 6. 954 Ot her local revenue 0 180 0 7.442 0 450 Interest 0 11 2 214 200 11 Miscellaneous revenue 7.985.234 0 18 .'850 3.054 19.631 1.185

Total Revenues 7.985.234 23.794 18 .852 194.284 19.830 II .363

EXPENDITURES: Sa laries 0 0 0 172 0 D Supplies and materials 0 72.067 0 55. 043 0 2. 044 Contracted services 0 65.227 5.709 26. 9.32 0 557 Capital outlay 0 0 0 0 0 0

Total Expenditures 137.294 5. 709 82 .147 2.600

EXCESS REVENUES OVER (UNDER) EXPENDITURES 7.985.234 -113.500 13.144 112.137 19 .830 8.763

OTH FIN SRCES CUSES): Operating Transfers IN 71.668 129.801 0 6.100 0 3.000 Operat ing Transfers OUT 7.745. 507 4.350 0 11.188 0 9.321

Total Oth Fin Srces (Uses) -7.673 .839 125.451 -5.088 -6 .321

EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER/ CUNDER) EXPENDITURES AND OTHER USES 311.395 11.951 13.144 107.049 19.830 2.441

:=:c=::===-=~ w=*"*~==*= ,....,...oe.,...,. • ...,""..,.'" __ _, _____ '!If _U".,atr~~.ua..:C'.al:

~-=--====--

FUND BALANCE: Fund balance. July 1 21.149 69.343 1.940 751.072 102.840 42 .350

Current balance 332.544 81.294 15.084 858.122 122.670 44.792 -----~-==::. ~~-=-- -----e.l-'1::# ~-·-·a".-U.D --~~-~:SO ~------=

245


Scholarship and Loan Trust Fnd



~ M.turu REVENUES Local Revenues 1,000 0

Total REVENUES 1,000 0

EXPENDITURES Supplies and Materials 0 5

Other Operating Expenses 0 55

Total EXPENDITURES 0 60

Excess of Revenues over (Under) Expenditures 1,000 (60)

OPERATING TRANSFERS OUT Other Outgo 1,000 0

Total OPERATING TRANSFERS OUT 1,000 0

Excess of Revenues and Other Financing Sources Over/(Under) Expenditures and Other Uses 0 (60)



0{q Blldi:H

0.00

0.00

0.00

0.00

0.00

0.00

0.00

246

ALLAN HANCOCK COLLEGE FOUNDATION STATEMENT OF OPERATIONS BY SUBFUND

FOR THE PERIOD ENDING 01/31/2016

Rounded to the Nearest Dol lar General Scholar- EndoMTient EndoMTient

Cash Admin Operations Restricted ships Principal Rev/Exp Total ........ -~~ __ ,__,.. ____ ._ ____ . ___ --------- -~---- -~-- ~-----.r.-

REVENUE: Contri butiol'ls 0 16 .114 1. 001.287 218.310 212 .358 0 1.448 . 068 contributions non-cash 0 0 0 0 0 0 0 Interest and dividends 0 13 .777 0 0 0 343.370 357.147 Gain/Loss on sale of investments 0 0 0 0 0 601.392 601.392 Chan1e in 11 s.set gort f o 1 i o 0 -37.597 0 0 0 -2.599.535 -2. 637 .132 Roya /Other/Bad ebt Recov . 0 0 6.715 740 0 0 7.455

Total revenue 0 -7 .706 1.008 .002 219 .050 212.358 -1.654.773 -223.070 EXPENDJTUR£$:

Scholarships 0 0 0 628.826 0 0 628 .826 Studet1t Assistance 0 0 17 .668 0 0 0 17 .668 District/College Support 0 0 39.866 0 0 0 39.866 Salaries 0 78 .198 0 0 0 0 78.198 Employee b~nefits 0 7.967 0 0 0 0 7.967 Sup~lies and materials 0 5.608 36.982 0 0 0 42.590 Con racted personal .service.s 0 0 5,435 0 0 0 5.435 Travel and conference. 0 2.266 15.734 0 0 0 18 .001 Membershi ps and permits 0 0 0 0 0 0 0 Techno 1 ogy Services 0 0 0 0 0 0 0 Telephone 0 383 0 0 0 0 383 Contracts and leases 0 2.289 400 0 0 0 2.689 Postage and adv.ertising 0 353 14. 817 0 0 0 15 .170 Bank/ rokerage charges 0 2.427 0 -3 0 99. 204 101.629 Miscellaneo~s expense 0 0 1. 303 0 0 0 1.303 Butldin8 and ~UiPJ!!ent 0 0 0 0 0 0 0 Credit ard Disc. Fees 0 601 0 0 0 0 601

Total expenditures 0 100 .092 132 .204 628.823 0 99 .204 960 .324 Net income(loss) . 0 -107.799 875.798 -409.774 212.358 -1.753.977 -1.183 .394

OTHER FINANCING SOURCES/OUTGO : Transfers in 0 141.464 30.318 230.284 21.569 0 423.636 Transfers out 0 0 44.932 66.584 2.451 365.655 479.622

Net transfers !21! .21521 -121 .5121 153 . 700 !9 . IIB -355 .555 -55.985 Net inc/dec in fund bal 33.555 85! .184 -246.073 231.476 -2. II9 . 632 -I. 239.380

FUND BALANCE: Fund equity. July 1 0 310 .150 1.655 .466 829 .521 18 .332.451 1. 796.413 22.924 .001

Current balance 0 343 .816 2.516 .650 583 .448 18.563.927 -323 .219 21.684.621 ft'DIS-VC:Ut::t::'::IU'U:$1SO: ~*ll~t!Uil:tii:_Jit_ 31::D:-=o--:a- ------- ---.- ..,_,.-•• _ ....... ~-----

247


Other Agency Fund


For Period Ending 0113112016

.Rw1gH ArnW REVENUES Local Revenues 90,850 81 ,612

Total REVENUES 90,850 81 ,612

EXPENDITURES Supplies and Materials 22,500 14,068


Capital Outlay 20,000 0

Total EXPENDITURES 48,590 17,684

Excess of Revenues over (Under) Expenditures 42,260 63,928

OPERATING TRANSFERS OUT Other Outgo 0 0

Total OPERATING TRANSFERS OUT 0 0

Excess of Revenues and Other Financing Sources Over/(Under) Expenditures and Other Uses 42,260 63,928



0.61 Budget

89.83

89 .83

62.52

59.36

0.00

36.39

0.00 0.00

Documents

ALLAN 232 HANCOCK COLLEGE...236 Allan Hancock College Governmental Funds Group Child Development Fund Income Statement by Fund For Period Ending 01131/2016 RY.dW Amull REVENUES Federal