BUSINESS SOFTWARE

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JOB COSTINGMANAGE AND CONTROL YOUR JOBS A DETAILED PROJECT TRACKING SOLUTION FOR THE CONSTRUCTION, MANUFACTURING AND PROJECT ORIENTED INDUSTRIES.

An excellent tool for organisations looking to control revenue and expenditure for projects, without needing to expand their General Ledger each time a new project is added. An example of this would be a bus company wanting to track costs by vehicle, or a not for profit organisations wanting to track revenue and expenses by fundraising activity.

Fully integrated to JIWA Financials The Job Costing module is fully integrated with JIWA Financials suite of financial software. This allows the user to combine materials requisitions, creditors invoices, purchase orders, timesheets, resource usage, cash book and general ledger transactions to create a complete job cost or project accounting system.

Unlimited jobs, cost centres and stages JIWA Job Costing supports estimated and actual for costs and revenues for any number of cost centres and stages per job.

Alpha numeric job, stage / cost centre codes Alpha numeric job, stage and cost centres allow for easy coding of jobs.

Flexible set-up of cost centres use the level of detail appropriate for the task, making your job costing easier to manage.

Groups, priority and status flags Three user implemented sort functions can be built by the user and then added to jobs. Reporting, filters and analysis can be based on these settings, enabling management to manage their information better.

Resources, labour and payroll Resource and labour setup are available, allowing flexible charge out of time and equipment to jobs. Transactions can be imported from external sources or exported to external sources (e.g. payroll).

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Saved job templates Save time on estimating jobs by using a previously completed job as a base to enable speedy job set-up.

Automatically order goods required to complete a job JIWA Financials Back Order system can automatically order items required for jobs.

Produce finished goods JIWA Job Costing allows Work in Progress to be invoiced either to a customer or returned to the inventory as finished goods. A combination of both invoice and inventory issues can be used. This allows for flexible and accurate costing of production runs.

Bill a job (part or complete) directly into invoicing Invoices may be raised for any portion of a job. Work in Progress is calculated automatically or through manual intervention.

Add materials, time-sheets, resources, cash book, journals, creditors invoices and purchase order transactions to jobs All transactions from within JIWA Financials that involves Revenue and Costs can be added to a job. JIWA users can accurately track costs for jobs from all areas of their business.

Document storage Documents can be saved against jobs. Documents are stored in the database enabling extraction, emailing or viewing.

Data storage For easy retrieval of Job Cost data, it is stored in transaction form enabling reporting of data in many ways, both for current jobs and for historical jobs. Purging is optional, so as long as the transactions are still in the database reports can extract the information.

Fast and accurate operation Analyse business data faster and more thoroughly. JIWA Job Costing provides excellent workflow and project management systems to ensure accurate costing.

Integration with purchase orders Purchase Orders are able to be placed directly to a job (line by line) which ensures that accurate costs and outstanding commitments against a job are known throughout the life of a job.

Integration with accounts payable Creditors invoices usually directly billed to a job such as outsourced activities, can be entered directly against jobs.

Integration with sales orders The same Invoicing process that JIWA Financials users are familiar with, is also used in the Job Cost. This ensures that report integrity is maintained. Jobs are able to be billed directly to invoices and simultaneously, using the functionality of JIWA Financials to extract costs from Work in Progress accurately.

Integration with accounts receivable Each debtor can be attached to a job. This allows each job to be found from the debtors point of view which makes tracking and advising customers about jobs a very simple and fast process.

Complete audit trail A comprehensive audit trail is available so all transactions are fully cross-referenced enabling you to easily locate any details affecting any job and cost centre.

Built on Microsoft SQL Server The MS SQL Server database allows for fast robust transaction processing. Data integrity is maintained at all times, data is not lost, and the system is therefore accurate.

User-friendly The MS Windows allows for clear, easy access to each job. Data entry is easy and has special user controlled data capture control-by user. Fast and accurate data capture screen designs capabilities.

Reporting • Work in Progress report• Job Estimate report• Actual cost vs. estimated cost variance report • Job Detail report• Timesheet analysis report• Finished Goods report• Actual cost report • All reports are written using Crystal Reports enabling the user to extend / develop existing report set to their own individual needs.

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