ABERDEEN SCHOOL DISTRICT NO. 5 ABERDEEN, WASHINGTON€¦ · 21/4/2015 · April 21, 2015 – Community Room, Aberdeen High School . 6:30 p.m. – Work Study for an overview of the

ABERDEEN SCHOOL DISTRICT NO. 5

ABERDEEN, WASHINGTON

Regular Meeting of the Board of Directors Board Room, Administration Building

April 21, 2015

AGENDA 6:30 p.m. Work Study 7:00 p.m. Regular Meeting Call to Order Flag Salute Consent Agenda

1. Minutes 2. Accounts Payable 3. Trip Requests 4. Correspondence

Comments from Board Members Comments from Student Representatives Comments from the Audience Old Business

1. Policy 2030 Service Animals in Schools

Superintendent’s Report 1. Annual Audit 2. Math Olympiad 3. Legislative Update 4. NEWS Correspondence

Instructional Services

1. Teaching and Learning Report Financial Services

1. Fiscal Status Report 2. Water Damage Update

Board Meeting Agenda April 21, 2015 New Business

1. 21st Century Grant 2. Policy 1805 Open Government Training 3. Policy 4007 Social Media 4. Next Meeting

Comments from the Audience Executive Session Personnel Matters

1. Certificated 2. Classified 3. 2015-2016 Certificated Staffing

ADJOURN

- 2 -

ABERDEEN SCHOOL DISTRICT NO. 5 BOARD INFORMATION AND BACKGROUND

April 21, 2015 – Community Room, Aberdeen High School

6:30 p.m. – Work Study for an overview of the 2015-2016 budget. 7:00 p.m. – Regular Meeting Call to Order Flag Salute Consent Agenda – Enclosure 1 1. Minutes of the Previous Meeting – Minutes of the regular meeting conducted on

March 31, 2015, are enclosed for your review and approval. 2. Accounts Payable and Financial Matters – The accounts payable for March are

enclosed for your review and approval. 3. Trip Requests

a. The Aberdeen High School Marching Band is requesting permission to travel to Victoria, B.C., to take part in the Victoria Day Parade on May 16-19.

b. Stevens Elementary School is requesting permission for sixth-graders to travel to Camp Bishop for Outdoor School on May 6-8.

4. Correspondence – The District has received annual correspondence from the Grays Harbor Juvenile Detention Center regarding capacity to serve students in 2015-2016.

Comments from Board Members Comments from Student Representatives Comments from the Audience Old Business 1. Policy 2030 Service Animals in Schools – A new policy, 2030 Service Animals in

Schools, is presented for second reading and adoption. Enclosure 2 Superintendent’s Report 1. Annual Audit – A reminder that the exit conference with state auditors is

scheduled for 8:30 a.m. Wednesday, April 29, in the Board Room at the District Office.

2. Math Olympiad – Again this year the Aberdeen School District is hosting the Math Olympiad, scheduled for Saturday, May 2, at Aberdeen High School.

1

Board Meeting Information April 21, 2015 3. Legislative Update – Superintendent Opstad will provide an update on the

current legislative session. 4. NEWS Correspondence – Superintendent Opstad will provide information

regarding a request for funding from the Network for Excellence in Washington Schools.

Instructional Services 1. Teaching and Learning Report – Teaching and Learning Director Judy Holliday

will present the Teaching and Learning Report for March, which is enclosed for your information. Enclosure 3

Financial Services 1. Fiscal Status Report – Business Manager David Herrington will present the

Fiscal Status Report for March, which is enclosed for your information. Enclosure 4

2. Water Damage Update – Mr. Herrington will discuss the final insurance payment for repairs to Aberdeen High School following the storm damage.

New Business 1. 21st Century Grant – CTE Director Lynn Green and District Coordinator Jan

Gravley will update Board members on the after school programs operating under the 21st Century grant. Enclosure 5

2. Policy 1805 Open Government Trainings – A new policy, 1805 Open Government Trainings, is presented for first reading. The proposed policy is recommended by WSSDA and reflects current Board practice. Enclosure 6

3. Policy 4007 Social Media – A new policy, 4007 Employees Using Social Media to Represent the District, is presented for first reading. The accompanying procedures are also presented. Enclosure 7

4. Next Meeting – The next regular meeting of the Board is set for 7 p.m. Tuesday, May 5, 2015, in the Community Room at Aberdeen High School. A work study for continued discussion of the 2015-2016 budget will begin at 6 p.m.

Comments from the Audience Executive Session At this time the meeting will recess for an executive session that is expected to last 10 minutes for the purpose of evaluating the qualifications of applicants for employment.

2

Board Meeting Information April 21, 2015 Personnel Matters Enclosure 8 Certificated

a. Hires b. Retirement c. Substitute d. 2015-2016 Certificated Staffing

Classified

a. Hires b. Leave of Absence c. Retirement d. Resignation e. Extra-Curricular Contract f. Extra-Curricular Resignation g. Substitute Hires

ADJOURN

3


Minutes of the Regular Meeting of the Board of Directors – March 31, 2015

At 7:05 p.m. President Sandra Bielski convened the regular meeting of the Aberdeen School Board in the Community Room at Aberdeen High School. Members present were Christi Boora, Jennifer Hagen, Jeremy Hawkins and Jamie Walsh, along with student representatives Sarah McCauley and Shelby Cokeley, Superintendent Thomas Opstad and 28 patrons and staff. Director Hagen joined the meeting remotely. A work study for a school improvement presentation from Miller Junior High School and for a review by Title I Director Jim Sawin preceded the meeting.

CALL TO ORDER

On a motion by Jeremy Hawkins and seconded by Christi Boora, the Board approved the Consent Agenda, which included the minutes of the regular meeting conducted on March 10, 2015, February payroll vouchers 817663 through 817751 and 817752 through 817758 totaling $2,536,544.52; March payroll vouchers 817800 through 817885 totaling $1,988,216.03; General Fund vouchers 817759 through 817768 and 817892 through 817994 totaling $660,673.89; ASB Fund vouchers 817769 and 817773 through 817799 totaling $35,308.54; a Capital Projects Fund voucher in the amount of $14,470.17 and Private Purpose Trust Fund vouchers 817771 through 817772 totaling $238.00; and granted permission for SkillsUSA at Aberdeen High School to travel to state competition at Tacoma on April 2-4, permission for FBLA at Aberdeen High School to travel to the state leadership conference at Spokane on April 15-17, permission for industrial engineering students to travel to the lineman school at Warrenton, Ore., on April 22, permission for sixth-graders at McDermoth Elementary School to travel to Camp Bishop for Outdoor School on May 4-6, and permission for the Miller Junior High School jazz ensemble to travel to a jazz festival and workshop at Ellensburg on May 15-16.

CONSENT AGENDA

Student Representative Sarah McCauley reported on the Quinault yearbook staff’s trip to New York where they received a Silver Crown Award from Columbia University. Student Representative Shelby Coker reported that state testing for sophomores was taking place and that nine students in SkillsUSA will be attending the state competition.

COMMENTS FROM STUDENT REPRESENTATIVES

On a motion by Christi Boora and seconded by Jeremy Hawkins, the Board adopted changes to Policy 5011 Sexual Harassment, and reviewed new procedures establishing a complaint process. The policy is being renumbered to move it from the 6000 management series into the 5000 personnel series. Superintendent Opstad explained that the procedures are being replaced and that the new language incorporates an appeals and review process recommended by the Washington State School Directors’ Association.

OLD BUSINESS

POLICY 5011 SEXUAL HARASSMENT

Aberdeen School Board Minutes March 31, 2015

Harbor High School Principal Derek Cook introduced English teacher Katie Hirschfeld, who discussed the district’s participation in the Bridge to College program. Harbor High was selected to pilot one of the units and, thanks to a grant, she was able to spend several days in training with English colleagues and college leaders in Seattle.

Mr. Cook thanked Ms. Hirschfeld for all of the work she does and her willingness to take on new challenges in order to help students be successful. He announced that she has been selected as the Aberdeen School District’s teacher of the year. Ms. Hirschfeld’s name will now be submitted to ESD 113 for consideration as teacher of the year for the region.

BRIDGE TO COLLEGE

KATIE HIRSCHFELD TEACHER OF THE YEAR

Superintendent Opstad updated Board members on the Strategic Plan. He has received a draft from the facilitator and will be preparing a final document. When it’s ready, the information will be placed on the District’s web site and updated as needed.

Superintendent Opstad shared information about the ongoing legislative session. He said the Legislature appears divided along party lines on most issues and is not expected to adjourn by April 26. There are four funding areas most likely to impact school district budgets. The Legislature is expected to increase the amount of funds provided to districts for non-employee related costs (MSOCS); provide funding for reduced class sizes in kindergarten to third grade, fund all-day kindergarten, which would mean funding for Central Park Elementary School in our district, and “fully fund” transportation based on district efficiency ratings. He noted that our district received a 100 percent efficiency rating so would expect to receive the maximum amount made available.

The Board discussed correspondence from the Network for Excellence in Washington Schools (NEWS). The organization, which played a lead role in the McCleary vs. State of Washington decision when the courts ruled the state does not adequately fund education, is asking districts throughout the state to pay $1 per student FTE to continue operations. Director Jamie Walsh said she is inclined to think that the organization has done its job and it’s not clear to her how the ongoing funds would be used. Christi Boora said she is very supportive of the organization and its work on the McCleary decision, but she doesn’t know if using taxpayer dollars for what has become a political position is the right thing to do. She said she is open to more discussion and would be comfortable going along with a consensus. President Sandra Bielski agreed with comments about carefully using taxpayer dollars to fund outside organizations and also said she would like more information on how the money would be used. Superintendent Opstad said he will bring information to the next Board meeting. He said it’s his understanding that the state Supreme Court

SUPERINTENDENT REPORT

STRATEGIC PLANNING

LEGISLATIVE UPDATE

NEWS CORRESPONDENCE

2


continues to ask for updates and most of the funding would be used to pay legal fees.

Superintendent Opstad discussed work the City of Aberdeen is planning north of the tennis courts along F Street. The work will replace an asphalt path to make a continuous concrete sidewalk. The district will participate in the purchase of the cement. The result will be a new, 100-foot section to tie the sidewalk together up the hill to the senior apartments.

Superintendent Opstad discussed the 25 acres the district owns in South Aberdeen between Grays Harbor College and Cosmopolis. He said it seems clear the district will not be using it for a future school, and the district has been unsuccessful trying to sell it. Students at Stevens Elementary School and Miller Junior High School evacuate to those woods when conducting tsunami drills. Recent storm and flooding emergencies have created numerous discussions about emergency preparedness in the area. He noted that our current transportation cooperative with Hoquiam is situated in the flood plain off of Myrtle Street, as is Grays Harbor Transit. He would like to explore whether there is grant funding to create a multi-district transportation center that would also be of use in an emergency with minimal cost to taxpayers. Board members commented that the impact of more buses in the area would be a concern to residents, but also noted the additional safety for everyone that would be created.

Superintendent Opstad reported that he is considering starting a Facebook and/or Twitter account to enhance communications between the community, families and the district. The Board engaged in a discussion about the pros and cons of the various social media options, with student representatives Sarah McCauley and Shelby Cokely reporting that most students have Facebook accounts but don’t use them nearly as much as their parents. Students actively use and follow their Twitter and Instagram accounts. However, they said students do maintain Facebook accounts and would likely follow the district on Facebook to stay informed more than they check the web site for information. They especially thought posting events and updates on Facebook would be helpful. Superintendent Opstad will continue to explore the various options.

AHS SIDEWALK

SOUTH ABERDEEN PROPERTY

FACEBOOK AND TWITTER

Superintendent Opstad reported that the exit conference for the annual state audit is set for 8:30 a.m. Wednesday, April 29, in the Board Room of the Administration Building.

AUDIT EXIT CONFERENCE

Superintendent Opstad noted that the five-day filing period for local elective office takes place the week of May 11-15. Four Board positions will be on the ballot: Christi Boora, Position 1; Jennifer Hagen, Position 2; Jeremy Hawkins, Position 3, and Jamie Walsh, Position 4.

FILING FOR OFFICE

3


Business Manager David Herrington presented the Fiscal Status Report for February. Based on the Budget Status Report, the ending fund balance in the General Fund was $1,991,176.43; in the Capital Projects Fund, the balance was $280,801.18; in the Debt Service Fund it was $971,475.39 in cash and $1,665,129.96 total ending fund balance; in the ASB Fund, the balance was $259,552.25, and in the Transportation Vehicle Fund the balance was $283,754.03. Under enrollment, Mr. Herrington reported that after the March count, total annual average FTE was 3,151.39, which is 65.39 FTE above budget. Superintendent Opstad and Mr. Herrington also shared an expenditure comparison spreadsheet and chart and asked the directors to review and provide feedback on whether they would like to see the updated spreadsheet periodically.

FISCAL STATUS REPORT

The Board reviewed Policy 2421 Promotion/Retention and discussed unofficial procedures the district has been using that are under review to be added to the policy. During the discussion, it was noted that the final decision to retain a student rests with the parents, but that especially in grades K-3 the district is beginning to be more proactive in starting discussions with parents of students who may benefit from retention. Director Jamie Walsh asked for retention statistics. Superintendent Opstad said retention seldom occurs in the Aberdeen School District and when it does, it’s usually in kindergarten. Director Christi Boora commented on the numerous steps described in the procedures and asked if more flexibility would be helpful. Title I Director Jim Sawin said the steps are necessary because the intent is to make retention a thoughtful, methodical process with a plan developed for the student, not just repeating the same grade. He also noted that some of the assessments named in the procedures will be updated to reflect current practice. Superintendent Opstad said he will bring the final procedures back to the Board when administrators are ready to add them to the policy.

POLICY 2421 PROMOTION/ RETENTION

A proposed new policy, Policy 2030 Service Animals in Schools, was introduced for first reading. Director Christi Boora suggested it would be easier for teachers and staff to determine whether a student’s animal can be allowed at school if language is added to clarify that the need for a service animal should be in their IEP or 504 Plan. Superintendent Opstad said the district is seeing more visitors to schools bringing their animals indoors and the language in the policy should help staff determine when an animal on the premises qualifies as a legitimate service animal.

POLICY 2030 SERVICE ANIMALS IN SCHOOLS

Maintenance and Facilities Manager Marv Townsend reviewed the summer maintenance plan. The roof at the A.J. West Elementary School annex, the settling sidewalks at Aberdeen High School, changes to traffic pattern near the entrance to Robert Gray Elementary and required maintenance of the turf at Stewart Field in order to keep the warranty were among the projects discussed.

MAINTENANCE SUMMER PROJECTS

4


Mr. Townsend also shared with Board members how much he values his crew, how much he appreciates the Board’s support, the administration’s support, and said he feels extraordinarily fortunate to work in the district.

On a motion by Jeremy Hawkins and seconded by Jamie Walsh, the Board declared as surplus certain computer equipment, as presented, that is no longer in use due to age or condition.

SURPLUS TECHNOLOGY EQUIPMENT

Superintendent Opstad and Director Jeremy Hawkins discussed development of a Strategic Plan for Technology that incorporates the priorities established in the district’s overall Strategic Plan. The Board concurred on the hiring of the Crocker Group to work with the superintendent and Technology Department on a plan. Superintendent Opstad and the Board discussed at length the steps the district has taken to be at the forefront to introduce technology and build capacity for technology in the district. Superintendent Opstad said that the next step is to focus on support for teachers in the classroom, and to analyze technology expenditures with a priority placed on support of the curriculum with a process for spending that is in line with the overall Strategic Plan that was just developed. Director Hawkins noted that the Chehalis School District speaks very highly of the technology plan Phil Crocker’s group helped them develop and he is very intrigued to see what will come out of the process in our district. In their initial meeting, Mr. Crocker said Aberdeen, with its one-to-one programs, is more ready than most districts for this type of strategic planning. Superintendent Opstad said the consultant will help the district transition to an instructional support model rather than a hardware support model.

STRATEGIC PLANNING FOR TECHNOLOGY

The next regular meeting of the Board is set for 7 p.m. Tuesday, April 21, 2015, in the Community Room at Aberdeen High School. Jeremy Hawkins and Christi Boora will audit the bills. A work study for an overview of the 2015-2016 budget will begin at 6:30 p.m.

NEXT MEETING

Career and Technical Education Director Lynn Green shared information about Business Week, which is scheduled to take place April 20-24, and invited Board members to participate.

COMMENTS FROM THE AUDIENCE

At 8:40 p.m., President Bielski recessed the meeting into an executive session expected to last 10 minutes for the purpose of evaluating the qualifications of applicants for employment. The session began at 8:50 p.m. and the regular meeting resumed at 9 p.m.

EXECUTIVE SESSION

Following a presentation by Human Resources Director Emily Hetland, on a motion by Jeremy Hawkins and seconded by Christi Boora, the Board approved the Personnel Report. Under certificated matters, the Board approved changes of assignment for Emily Boyce from Aberdeen High School to Miller Junior High School as the STEM/Robotics teacher effective September 9 and for Natasha Chapin from A.J. West Elementary to districtwide as a registered nurse

PERSONNEL

CERTIFICATED

5


effective March 11; approved a leave of absence for Kelsey Kindsvogel, a teacher at McDermoth Elementary School, effective February 26 to April 13; accepted resignations from April Kloempken and Kathryn Schmidt, teachers at McDermoth Elementary School, effective June 19; approved the retirement of Michael Keely, a teacher at Miller Junior High School, effective June 30, and approved the hiring of Esther Marie Garza-Maloney as a substitute teacher.

Under classified matters, the Board approved the hiring of Christina Seguin as a para-educator, current-year-only, at A. J. West Elementary effective March 23, Linda Townsend as a para-educator, current-year-only, at A. J. West Elementary effective March 17, Nicole Johnston as a para-educator, current-year-only, at Robert Gray Elementary effective March 23, and Chance Robirds as a student helper in the 21st Century Program at A. J. West Elementary effective March 9; approved leaves of absence for Mary Eileen Christensen, a special education Behavior Intervention Assistant for the district effective March 27 to April 6, and for Denice Walczyk, a para-educator at A.J. West Elementary, effective March 12 to April 13; accepted the resignation of Jared Criswell, LRC technician at Aberdeen High School, effective March 23; approved extra-curricular contracts at Aberdeen High School for Harley Revel as assistant coach for girls’ golf, effective March 2, Heather Colwell and Kimberly “Ivy” Lyles as assistant coaches for track, effective March 2, and Douglas Basler as head coach for volleyball effective August 24; accepted the resignation of Larry Kinread as assistant coach for track at Miller Junior High School effective March 17; approved the hiring of Jenna Prater, Timothy Lipa and Timothy Clinton as substitutes; approved the hiring of Benjamin Barene as a game worker and accepted the resignation of Mary Jo Johnson as a substitute para-educator effective March 5.

CLASSIFIED

There being no further business, the meeting was adjourned at 9:05 p.m. ADJOURN

Thomas A. Opstad, Secretary Sandra Bielski, President

6

3apckp07 .p

05 . 15.02 . 00 . 00-010020

ABERDEEN SCHOOL DISTRICT NO 5

Check Summary

4; 4 6 PM 03/25/15

PAGE;

The following vouchers, as audited and certified by the Auditing Officer as required by RCW 42 . 24 . 080 , and those expense reimbu rsement claims certified as required by RCW 42 . 24.090, are approved for payment. Those payments have been recorded on this listing which has been made available to the board.

As of April 21 , 2015, the board , by a vote , approves payments, totaling $1 , 988 , 216 . 03. The payments are further ident ified in this document.

Total by Payment Type fo r Cash Account, ACCOUNTS PAYABLE: Warrant Numbers 817800 through 817885 , totaling $1,988 , 216 . 03.

Secretary Board Member

Board Membe r Board Member

Board Member

2heck Nbr Vendor Name

81800-8 17841 PAYROLL WARRANTS 817842 ABERDEEN SCH DIST KITCHEN FUND 817843 ABERDEEN SCHOOL DISTRICT #5 817844 AFLAC REMITTANCE PROCESSING 817845 AMERICAN FIDELITY ASSUR . 817846 AMERICAN FIDELITY 817847 AMERITAS 817848 ANCHOR SAVINGS BANK 817849 BANK OF THE PACIFIC 817850 CNTY/CITY MUN EES 817851 DAVID M HOWEE , TRUSTEE 817852 DEFERRED COMPENSATION PROGRAM 817853 DI SCOVERY BENEFITS INC 817854 DYNAMIC COLLECTORS 817855 E.S . D.#113 UNEMPLOYMENT COOP 817856 ED.SERV . DIST.#113 817857 ENTERPRISE RECOVERY SYSTEMS , I 817858 GH WOODWORKERS FED CREDI T UNIO 817859 HRBRVW MED CTR/TRUMA CTR FUND 817860 LEGAL SHIELD 817861 LINA 81 7862 NBN VISION 817863 OR DEPT OF JUSTICE 817864 PHYSICIANS & DENTIST 817865 PSE OF WA 817866 PSE OF WASHINGTON 817867 SCHOOL EMPLOYEES CU OF WA 817868 SCHOOL EMPLOYEES RETIREMENT SY 817869 STEWART BLDG KI TCHEN FUND 8178 7 0 TEACHER RETIREMENT SYSTEM 817871 TSA CONSULTING GROUP INC 81787 2 TWIN STAR CREDIT UNION 8178 7 3 TWIN STAR CREDIT UNION 817874 TWIN STAR SCHOLARSHIP ACCT

Check Date

03/31/201 5 03/31/201 5 03/31/201 5 03/31/20 15 03/31/201 5 03/31/2015 03/31/201 5 03/31/2015 03/31/2015 03/31/2015 03/31/2015 03/31/201 5 03/31/201 5 03/31/2015 03/31/2015 03/31/2015 03/31/2015 03/31/2015 03/31/2015 03/31/20 1 5 03/3 1 /2015 03/31 /20 1 5 03/31/2015 03/31/2015 03/31/2015 03/31/2015 03/31/2015 03/31/2015 03/31/2015 03/31/2015 03/31/2015 03/31/2015 03/31/2015 03/31/2015

Check Amount

17 , 935 . 14 40 . 00 31. 82

1 , 275. 48 1, 340.00

250 . 00 21 , 660 . 00

1 ,212 , 113 . 72 442 , 677 . 61

2,166 . 50 450 . 00

20 , 146 . 00 4 , 889 . 25

706.42 4 , 418.22

44,525 . 51 155.22 230 . 00

17 . 78 43 . 40

5 , 738 . 90 12 , 425 . 00

396 . 78 429 . 25

4 , 583 . 05 33 . 44

21 , 113 . 96 16 , 726 . 40

21. 00 81 , 747 . 10 19 , 658.00

2 , 905 . 00 240.00

91. 00

3apckp07 . p

05 . 15 . 02.00 . 00-010020


Check Summary

Check Nbr Vendor Name Chec k Date

817875 TWINSTAR PSE LOCAL DUES 03/31/2015 8 178 76 UNITED STATES TREASURY 03/31/2015 817877 UNITED WAY 03/31/2015 817878 VEBA CONTRIBUTIONS-Y1286.001 03/31/2015 817879 WA STATE SCHOOL RET ASSN 03/31/2015 817880 WASH STATE SUPPORT REGISTRY 03/31/2015 817881 WASHINGTON STATE TREASURER 03/31/2015 817882 WEA CHINOOK 03/31/2015 817883 WEA SELECT PLANS - WILLAMETTE 03/31/2015 817884 WPAS 03/31/2015 817885 WSPLEA 03/31/2015

Computer Check(s) For a Tota l of

4:23 PM 03/25/15

PAGE : 2

Check Amount

89.50 315 . 20

1 , 114 .38 9 , 509 . 59

30.00 770 .00

28 , 781 .36 51 . 20

3 , 189 .5 5 3 , 159.30

25.00

1,988,216.03

3apckp07 . p

05.15 .02 . 00.00-010020


Check Sununary 8:37 AM 03/26/15

PAGE: 1

The following vouchers, as audited and certified by the Auditing Officer as required by RCW 42 . 24.080, and those expense reimbursement claims certified as required by RCW 42.24.090 , are approved for payment. Those payments have been recorded on this listing which has been made available to the board .

As of Apri l 21 , 2015, the board~a vote, approves payments r. • _ ""q~ 3 9 . 95. The payments are further identified in this docume 1 n y~} .... <f I I

Total by Paymen c nq q L/- 'J / 1tfr./. ( nt , ACCOUNTS PAYABLE: Warrant Numbers l 1, totaling $618 , 339.95


Board Member Board Member

Board Member

Chec k Nbr Vendor Name

817886 PUBLIC EMPLOYEES RETIREMENT 817887 SCHOOL EMPLOYEES RETIREMENT SY 817888 TEACHER RET IREMENT SYSTEM 817889 WEA APA ADMINISTRATION OFFICE 817890 WEA SELECT PLANS-PREMERA MEDIC 81789 1 WEA SELECT PLANS-WDS

Check Date

04/10/2015 04/10/2015 04/10/2015 04/10/2015 04/10/2015 04/10/2015

6 Computer Check(s) For a Total of

Check Amount

2 ,070 .07 62 , 535.52

144,139.10 2 1,033.11

366 , 960.70 21 , 60 1 .45

618 , 339 . 95

3apcltp07.p

05 . 15. 02 . 00 . 00 - 010020

ABBRDBBN SCHOOI. DISTRICT NO 5

Check Summary

11 :16 AM 04/02/15

PAGB:

The followi ng vouchers, as a udited and certified by the Auditing Officer as required by RCW 42 . 24.080, and those exp e nse reimbursement claims cert i fied as required py RCW 42. 2 4.090, are approved for payment . Those payments have been recorded on t h is lis t i ng which has been made available to the board.

As of April 21, 2015, the board, by a vote , approves payments , totaling $50,000 . 00 . The payments are further identified in this document.

Total by Payment Type for Cash Account, ACCOUNTS PAYABLE: CAPITAL PROJECTS Warrant Numbers 817996 through 817996 , totaling $50, 000 . 00



Board Member

Check Nbr Vendor Name Check Date Check Amount

817996 ROGNLINS INC 04/02/2015 50,000 . 00

1 Computer Check(s) For a Total of 50,000 . 00

1

3apckp07.p

05. 15 . 02 . 00 . 00-010020


Check Summary

3 : 50 PM 0 4/ 14/ 15

PAGE:

The following vouchers , as audited and certified by the Auditing Officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, are approved for payment. Those payments have been recorded on this listing which has been made available to the board.

As of April 21 , 2015, the board , by a vote, approves payments , totaling $64 . 00. The payments are fur ther identified in this document.

Total by Payment Type for Cash Account, ACCOUNTS PAYABLE: PRIVATE PURPOSE TRUST Warrant Numbers 817997 through 817997 , total ing $64.00



Board Member


817997 ANCHOR SAVINGS BANK (P- CARD) 04/22/2015 64.00

1 Computer Check(s) For a Total of 64.00

3apckp07 .p

05.15.02.00.00-010020

ABERDEEN SCHOOL DISTRICT NO S

Check Summary

11:39 l\M 0 4 / 15/15

PAGE:

The following vouchers , as audited and certified by the Auditing Officer as required by RCW 42 . 24.080 , and those expense reimbursement claims certified as required by RCW 42 . 24 . 090 , are approved for payment . Those payments have been recorded on this listing wh ich has been made available to the board .

As of April 21 , 2015 , the board, by a vote, approves payments , totaling $6 , 443 . 10. The payments are further identified in this document .

Total by Payment Type for Cash Account , ACCOUNTS PAYABLE : ASB FUND Warrant Numbers 817998 through 8 18009 , totaling $6 , 443 . 10



Board Member

Check Nbr Vendor Name Ch eck Date Check Amount

817998 817999 818000 818001 818002 818003 818004 818005 818006 818007 818008 818009

ABERDEEN SCHOOL DISTRICT #5 ABERDEEN SCHOOL DISTRICT #5 ANCHOR SAVINGS BANK (P- CARD) CITY OF ABERDEEN ERICKSEN , GLEN P FIESTA FOOD SERVICES OF AMERI CA

- 04/22/2015 04/22/2015 04/22/2015 0 4 /22/2015 0 4 /22/20 1 5 04/22/2015

GRAYS HARBOR BASEBALL UMPIRE ' S MOBILE DANCE UNIT

04/22/2015 04/22/2015 04/22/2015

MOBILE DANCE UNIT (MILLER) WEATHERWAX ASB FUND YANKEE CANDLE FUND RAISING

04/22/20 15 04/22/2015 04/22/2015


86.85 18 . 36

2 , 231.65 80 . 00

1 , 500 . 00 77 .1 6

335 . 38 473 . 00 375 . 00 125 . 00 951. 70 189 . 00

6 , 443.10

3apckp07 .p

05.15 . 02.00.00-010020

J\BERDEEN SCHOOL DISTRICT NO 5

Check Summary

12:47 PM 04/15/15

PAGE:

The following vouchers , as audited and certified by the Auditing Officer as required by RCW 42 . 24 . 080 , and those expense reimbursement claims certified as required by RCW 42 . 24 . 090 , are approved for payment . Those payments have been recorded on this listing wh i ch has been made avail able to the board.

As of April 21 , 2015 , the board, by a vote , approves payments, total ing $91 , 945 . 31. The payments are further identified in this document .

Total by Paymen t Type for Cash Account , ACCOUNTS PAYABLE : CAPITAL PROJECTS Warrant Numbers 8 1 80 10 t hrough 818010 , totaling $91 , 945.31



Board Member

Check Nbr Vendor Name Check Dat e Check Amount

818010 ROGNLINS INC 04/22/20 15 91 , 945 . 31

1 Compute r Check(s) For a Total o f 91 , 945.31

3apckp07 .p

05.15.02.00.00-010020


Check Swmnary

1 : 4 2 PM 04/15/15

PAGE:

The following vouchers, as audited and certified by the Auditing Officer as required by RCW 42.24 .08 0 , and those expense reimbursement claims certified as required by RCW 42.24.090 , a re approved for payment. Those payments have been recorded on this listing which has been made available to the board.

As of April 21 , 2015 , t he board, by a vote, approves payments , totaling $72 , 060.84. The payments are further identified in this document.

Total by Payment Type for Cash Account, ACCOUNTS PAYABLE: GENERAL FUND Warrant Numbers 818011 through 818011 , totaling $72,060.84



Board Member


818011 ANCHOR SAVINGS BANK (P- CARD) 04/21/2015 72 , 060 . 84

1 Computer Check(s) For a Total of 72 , 060 . 84

1

3apckp07.p

05.15.02.00.00-010020

ABERDEEN SCHOOL DI STRICT NO 5

Check Summary

2: 1 6 PM 04/15/15

PAGE:

The following vouchers , as audited and certified by the Auditing Officer as requ~red by RCW 42 . 24.080 , and those expense reimbursement c l aims certified as required by RCW 42.24.090, are approved for payment. Those payments have been recorded on this listing which has been made available to the board .

As of April 21 , 2015, the board , by a vote , approves payments, totaling $252 , 079 . 32. The payments are further identified in this document.

Total by Payment Type for Cash Account , ACCOUNTS PAYABLE: GENERAL FUND Warrant Numbers 818012 through 818091 , totaling $252 , 079.32



Board Member

Check Nbr Vendor Name

818012 ABERDEEN SCH DIST KITCHEN FUND 818013 ABERDEEN SCHOOL DIST- CTE IMPRE 818014 ABERDEEN OFFICE EQUIPMENT INC 818015 ABERDEEN SANITATION 8180 1 6 ABERDEEN SD #5 REVOLVING FUND 818017 ABERDEEN HIGH SCHOOL (ASB) 818018 ACME FAST FUEL 818019 ACT ATTN : DIGITAL EDGE BID 818020 ANCHOR SAVINGS BANK 818021 AUTO- CHLOR 818022 BATDORF & BRONSON 818023 BAYVIEW REDIMIX 818024 BELLEVUE COLLEGE 818025 BOYD COFFEE 818026 BUILDERS HARDWARE & SUPPLY 818027 BUREAU OF EDUCATION & RESEARCH 818028 CARQUEST AUTO PARTS STORES 818029 CENTURY LINK 818030 CENTURYLINK 818031 CITY OF ABERDEEN 818032 COASTWIDE LABORATORIES 818033 COMCAST 818034 COOK , JENALEE 818035 COPIERS NORTHWEST INC 818036 CROWELL , MICHELLE M 818037 DAIRY FRESH FARMS 818038 DENNIS COMPANY 818039 DEPT OF RETIREMENT SYSTEMS 818040 DISCOVERY BENEFITS INC 818041 DOMINO ' S PIZZA 818042 DUCK DELIVERY OF WA 818043 DUNSIRE PRINTERS 818044 EBS HEALTHCARE

Check Date

04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/201 5 04/22/2015 04/22/201 5 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/20 15 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015

Check Amount

25.00 1,418 . 45

11 , 2 1 7.51 6,828 . 09

115 . 50 40.00

11,746 . 67 5,480.66

10,261.95 200 . 97 138 . 52

56 . 49 3 , 448 . 93

287.82 729.49 229.00

35.84 1 , 759 . 28

329 . 58 7,350 . 80

16 , 525.97 223.02 593.31

1 , 199 . 93 102 . 75

7 , 036 . 70 975 . 00 188 . 76 236.25 133.45

2 , 683 . 50 950 . 51

28 , 544 . 00

3apckp07.p

05.15 . 02.00.00-010020


Check Summary

Check Nbr Vendor Name

818045 ECOLAB 818046 EDNETICS INC 818047 ELLINGSEN, MARY NELL 818048 ESD 113 818049 EVERTON CONSULTING GROUP 818050 FOOD SERVICES OF AMERICA 818051 FRANZ FAMILY BAKERIES 818052 GAYLE BURDITT & ASSOC . INC . 818053 GH COUNTY WATER DISTRICT #2 818054 GOOGLE INC 818055 GRAYS HARBOR BEAUTY COLLEGE 818056 GRAYS HARBOR PUBLIC HEALTH 818057 GRAYS HARBOR EQUIPMENT 818058 HAGGEN INC 818059 HARBOR AUTO & TRUCK PARTS 818060 HARBOR DISPOSAL CO INC 818061 HEALTH CARE AUTHORITY 818062 HE I NRICH , ROGER 818063 HOME DEPOT 818064 JOSTENS INC 818065 JW PEPPER AND SON INC 818066 KEETON INDUSTRIES INC 818067 KELLEY IMAGING SYSTEMS AGREEME 818068 KING , PATRICIA C 818069 LAKE , CLAUDIA S 818070 LAWRENCE ENTERPRISES INC 818071 MARSHALL ' S GARDEN & PET STORE 818072 MILLER JUNIOR HIGH 818073 MONTESANO SCHOOL DISTRICT 818074 OFFICE DEPOT 818075 OSPI 818076 PC & MAC-EXCHANGE 818077 PERKINS COIE LLP 818078 ROGNLINS INC 818079 SUNRISE DISTRIBUTION, INC 818080 SWANSON ' S FOOD 818081 TED BROWN MUS I C 818082 THERMAL SUPPLY INC 818083 UNITED LABORATORIES 818084 US POSTAL SERVICE (CMRS-FP) 818085 VALLEY CLEANERS 818086 VAR RESOURCES , LLC 818087 WAFLT C/O RICK BECK 818088 WAL MART (PAY TO) 818089 WARNKEN ' S WATER WORKS LLC 818090 YMCA 818091 ZONES , INC

Chec k Date

04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/201 5 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/201 5 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/20 15 04/22/2015 0 4 /22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/20 15 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015 04/22/2015


2 : 16 PM 04/15/15

PAGE:

Check Amount

893 . 05 1 , 565.30 3 , 722.95

12 , 714 . 27 427 . 64

28 , 769 . 38 1 , 523 . 53

10 , 774 . 98 262 . 03

7 . 33 2 , 481.00

40 . 00 9.34

132 . 65 567 . 32

1 , 595 . 74 79 . 62

296.16 165 . 22

23 . 88 53 . 22

144 . 45 4 , 119 . 05

1. 73 5,457 . 15

158 . 87 2 . 99

20 . 00 7 , 425 . 00

140.10 11 , 962.24

6 , 752.00 720 . 00 768 . 28

1 , 141.00 2 , 359 . 35 2 , 171.09

49 . 30 372 . 43

2 , 100 . 00 326 . 00

4 , 034.52 1 , 830 . 00

247 . 51 230.91

10 , 510.00 1 , 837 . 04

252,079 . 32

2

3apckp07 .p

05 . 1 5 . 02.00.00-010020


Check Summary

12:29 PM 04/16/15

PAGE :

The following vouchers , as audited and certified by the Auditing Officer as r e quired by RCW 42.24.080 , and those expense reimbursement claims certified as required by RCW 42 . 24 . 090 , are approved for payment. Those payments have been recorded on this listing which has been made available to the board.

As of Apri l 21 , 2015 , the board , by a vote , approves payments, totaling $1 , 258 . 51. The payments are further identified in this document.

Total by Payment Type for Cash Account , ACCOUNTS PAYABLE: COMP TAX Warrant Numbers 818092 through 818093 , totaling $1 , 258 . 51



Board Member


818092 BANK OF THE PACIFIC (USE TAX) 818093 BANK OF THE PACIFIC (USE TAX)

04/22/2015 04/22/2015

2 Computer Check( s) For a Tota l of

1,209 .5 4 GF 48.97 ASB

1 , 258 . 51


OVERNIGHT & OUT-OF- DISTRICT STUDENT TRIP REQUEST

Overnight or out-of-state field trips require approval by the Board of Directors. Use the form below as an outline for the information necessary to submit a request for Board approval. Requests must be submitted to the building principal at least three weeks prior to submission to the Board. Following approval by the building principal and ASB, forward request to superintendent one week prior to the Board meeting.

Additional information required for planning foreign trips as outlined in Policy 2320.

Name of Group: Sixth graders from Stevens Elementary School School: Stevens

Advisor's Name: Dana Zora, Sheryl Woodruff, Mrs. Werner, Tamara Helland

Phone: 538-2150

Date of Trip: May 5th, ylh, & 81h

Destination: Camp Bishop

Objective of Trip: Outdoor School for 5th Graders; learn more in depth about water, soil , plants and animals in an outdoor laboratory.

Number of Students: 50

Number of Chaperones: 25 staff for the school (1 chaperone to ten students recommended)

Cost Per Student: $70

Cost Per Chaperone: $0

Funding Source: District

Type of Transportation: School Bus

Principal's Approval~-~ Date

Date

Approval is contingent on Homeland Security Travel Advisory. Out-of-state and out-of-country trips are not authorized during an Orange Alert or higher status.

Reference Board Policy and Procedures Field Trips and Excursions 2320 and 2320P Revised 9103


OVERNIGHT & OUT-OF- DISTRICT STUDENT TRIP REQUEST

Overnight or out-of-sta te field trips require approval by the Board of Directors. Use the form below as an outline for the information necessary to submit a request for Board approval. Requests must be submitted to the building principal at least three weeks prior to submission to the Board. Following approval by the building principal and ASB, forward request to superintendent one week prior to the Board meeting.

Phone

Date of Trip _5_/_1 \o_-_S-__,/~_l°l~)...__1 <:> _______________ _

Destination \} , ._~ r .. q,. B <.. . _.j \) ~c,~_, , ... D ... 7 -? .... ,.:.) .. -<---''---"-~-=-=----""--=-.o...--=--=+1----'--'--~, ----''-----------

Objective of Trip ] v-~"~ J CcN'rv\e c-~ ~ \)''-~A~ ';)"' ) Yw-"'4._

Number of Students -----~-5 ____ Number of Chaperones )0

Cost Per Student_~-~~~~1~~~-----------------~

Funding Source' __.....-+-5........._ _____________________ _

Type of Transportation • !?,.~# 1

_

ASB Approval -~---~-----------Date ate 3~(

I Board Approval ______ _______ _ Date

Reference School Board Policy Field Trips and Excursions 2320 and 2320P

Revised 1012002

103 Hagara Street Aberdeen, WA 98520

April 1, 2015

Tom Opstad Superintendent

JUVENILE COURT SERVICES

Aberdeen School District #5 216 North G St Aberdeen WA 98520

Dear Tom,

Phone: (360) 533-3919 (Fax) 533-3927

I am writing to you pursuant to the requirements RCW28A. l 90.090; Educational programs for residential school residents. Grays Harbor County Juvenile Detention Center is not planning any reduction in the number of beds available or any reduction in the number of juveniles served. Juvenile Detention plans on serving the same approximate number of students in the 2015-2016 school year as were served in the 2014-2015 school year.

Thank you for providing instruction to the juveniles who are detained in our facility. Working collaboratively, we have a greater chance of impacting their lives in a positive way.

Sincerely,

~~11V~ GREG REYNVAAN, Administrator Grays Harbor County Juvenile Court

GR: do

Aberdeen School District No. 5 Policy 2030 NEW Instruction

SERVICE ANIMALS IN SCHOOLS The Aberdeen School District Board of Directors acknowledges its responsibility to permit students and/or adults with disabilities to be accompanied by a “service animal” as required by federal laws and Washington State’s law against discrimination. This policy governs the presence of service animals in the schools, on school property, including school buses and at school activities. A “service animal” means an animal that is trained for the purpose of assisting or accommodating a disabled person’s sensory, mental or physical disability. The parent/guardian of a student who believes the student needs to bring a service animal to school or an employee who wishes to bring a service animal to school, must submit a written request to the building principal. The building principal, in consultation with the Section 504 coordinator or director of special services, as appropriate, will determine whether or not to permit the service animal in school. Cross Reference: Policy 2029 Animals as Part of the Instructional Program Policy 2161 Education of Students with Disabilities Policy 2162 Education of Students with Disabilities

Under Section 504 Policy 3210 Nondiscrimination Policy 5010 Nondiscrimination and Affirmative Action Legal References: American Disabilities Act (ADA), Revised Title II Regulations, §35 Service

animals Section 504 of the Rehabilitation Act of 1973 RCW 49.60.040 Definitions RCW 28A.642 Discrimination Prohibition WAC 392-145-021(3) General Operating Requirements WAC 392-172A-01155 (3) Related Services WAC 392-172A-01035 Child with a Disability or Student eligible

for Special Education WAC 392-190 Equal Educational Opportunity − unlawful

discrimination prohibited WAC 162-26 Public accomodations, disability

discrimination

Page 1 of 1

Aberdeen School District No. 5 Procedures 2030P NEW

Service Animals in Schools A. Service Animal Uses

Service animals are animals that are individually trained to perform tasks for people with dis-abilities such as guiding people who are blind, alerting people who are deaf, pulling wheel-chairs, alerting and protecting a person who is having a seizure or performing other special tasks. Service animals are working animals, not pets. Use of a service animal by a student with a disability will be allowed in school when it is de-termined that the student’s disability requires such use in order to assist or accommodate ac-cess to the instructional program, school services and/or school activities. The use of a ser-vice animal should be documented in the student’s 504 Plan or Individual Education Plan (IEP). Use of a service animal by an employee with a disability will be allowed when such use is necessary as a reasonable accommodation to enable the employee to perform the essential functions of their job or to access benefits of employment provided to all employees in the same job classification. The use of a service animal by an individual with a disability will not be conditioned on the payment of a fee, security deposit or surcharge.

B. Requirements for Service Animal Access Before a service animal will be permitted in school, on school property or at school spon-sored events, the student’s parent or the employee must provide a description of the task(s) the service animal is expected to perform in assisting the person with a disability. The district will provide access to a person with a disability who needs a service animal pro-vided that the tasks performed by the service animal are directly related to the disability; and the animal has been individually trained to perform a task, is housebroken; is free of disease and parasites, has a harness, leash or tether so it cannot run free and is under the control of the person with a disability. A service animal must also be licensed and immunized in accordance with the laws, regula-tions and ordinances of the city of Aberdeen, the county, and the state of Washington.

C. Parents or Animal Handlers Parents or animal handlers who will be present in school for the purpose of assisting a stu-dent with his/her service animal are required to submit to a sex offender registry and criminal background check. In addition, parents and handlers must comply with all standards of con-duct that apply to school employees and volunteers.

D. Removal or Exclusion of a Service Animal from School or School Property The building principal or district administrator may request an individual with a disability to remove a service animal from school, a school sponsored activity or school property if the animal is out of control and the animal’s handler does not take effective action to control the animal. Examples of the animal being out of control include, but are not limited to the fol-lowing: 1. The presence of the animal poses a direct threat to the health and/or safety of others;

Page 1 of 3


2. The animal significantly disrupts or interferes with the instruction program, school activities or student learning. However, annoyance on the part of the others is not an unreasonable risk to property or others to justify the removal of the service animal;

3. The presence of the animal would result in a fundamental alteration of any school program;

4. The individual in control of the animal fails to appropriately care for the animal, including feeding, exercising, taking outside for performance of excretory functions and cleaning up after the animal;

5. The animal fails to consistently perform the function(s)/service(s) to assist or accommodate the individual with the disability;

6. Tthe animal is ill; or 7. The animal is not housebroken. If the district excludes a service animal, it will provide the individual with a disability the op-portunity to participate in the service, program or activity without having the service animal on the premises.

E. Service Animals at School-Sponsored Events Individuals with disabilities may be accompanied by their service animals to events or activi-ties open to the public that are held in schools or on school property. The building administrator may revoke or exclude the service animals for the reasons set forth in paragraph “D” above.

F. Responsibility/Liability 1. Neither the district, nor its employees, are responsible for the cost, care or supervision of

the service animal. (See Policies 2161, Education of Students with Disabilities, and 2162, Education of Students with Disabilities Under Section 504, for responsibility for related services.)

2. A service animal must be under the control of its handler. A service animal must also have a harness, leash or other tether, unless either the handler is unable because of a disability to use a harness, leash or other tether, or the use of the harness, leash or other tether would interfere with the service animal’s safe, effective performance of work or tasks, in which case the service animal must be otherwise under the handler’s control (e.g., voice control, signals or other effective means).

3. The owner/handler of the service animal is responsible for any and all damage caused by the service animal at school, on school premises or at school activities.

G. Appeals A parent or employee whose service animal has been excluded or removed may appeal the decision to the superintendent. If dissatisfied with the superintendent’s decision, the parent or employee may appeal to the board.

H. Resources. 1. District Contact

Emily Hetland, Human Resources Director 216 North G St.

Page 2 of 3


Aberdeen, WA 98520 360.538.2004

2. State Contacts Superintendent of Public Instruction Equity and Civil Rights Office P.O. Box 47200 Olympia, WA 98504-7200 360.725.6162 Washington State Human Rights Commission 711 South Capitol Way, Suite 402 P.O. Box 42490 Olympia, WA 98504-2490 360.753.6770

Office of Civil Rights U.S. Department of Education 915 Second Avenue, Room 3310 Seattle, WA 98174 206.607.1600

Date: _______________

Page 3 of 3

Department of Teaching and Learning March Report April 21, 2015

Professional Development: • Emily Boyce, high school math teacher, was selected and participated in Math COE (Collection of

Evidence) scoring at OSPI. • Kathy Budge and William Parrett facilitated the third session of “Turning High Poverty Schools

into High Performing Schools” for the District Leadership Team. • The last TPEP session prior to the due date for evaluations was held for staff completing the

Comprehensive Evaluation. We have found that training for TPEP has gone very smoothly this year; so, next year fewer sessions may be scheduled for both the comprehensive and focus groups.

• David Matteson, literacy specialist, spent a day with the district fourth grade teachers. In addition to the training, he modeled an expository/informational writing exercise in a 4th grade classroom. All preschool-4th grade teachers have been exposed to these literacy strategies, which align with the Common Core.

• Several staff from schools throughout the district attended the NCCE (Northwest Conference for Computer Education) from March 18-20.

• District and School Assessment Coordinators met to review new information and guidelines on the Smarter Balanced assessments, as well as to share strategies that have helped and points of concern that need to be addressed prior to student testing.

Assessments: • WELPA – Washington English Language Proficiency Assessment – was administered to English

Language Learners and returned for scoring. • The Reading and Writing HSPE (High School Proficiency Examination) were given to juniors and

seniors who had not yet met standard in either of those subject areas. • DAPE (Developmentally Appropriate Examination) Science was administered to 10th – 12th grade

students with IEPs who had not met standard in science/biology. • District secondary students had the opportunity to take the STAMP, a language proficiency

assessment, on Saturday, March 25. Although 90-95 registered, 62 students actually participated in the tests. Grant monies from the Miriam J Weatherwax Charitable fund this at no cost to students.

• At Aberdeen High School, tenth-grade students were the first to take the “live” Smarter Balanced ELA Assessment. The test has a computer adaptive session, an in-class activity to introduce the Performance Task, and two sessions for the Performance Task.

Highly Capable:

• The Highly Capable Team reviewed the data of 14 students who were nominated for the program. Two kindergarten students qualified for placement in the Highly Capable Program.

• Third, fourth, fifth and sixth grade students in the Highly Capable Program attended the ESD sponsored session, “Understanding River Systems” at Cosmopolis. This was a hands-on, engaging session for the students.

• Nominations are currently open for the Highly Capable Program. To assure that a student is considered for placement in the fall of 2015, nominations must be received in the Teaching and Learning Office by May 15, 2015.

AVID: • Three administrators toured an AVID Elementary School in Puyallup to learn more about AVID

Elementary. • The BERC Group visited Miller Junior High as part of the yearly College Readiness Spark Grant

evaluation. They spent a day interviewing teachers, students, parents and administration. In addition, surveys are to be completed by various groups at both Miller Junior High and J M Weatherwax High School.

• AVID staff and counselors from Miller Junior High and J M Weatherwax High School have interviewed 85 sixth grade students who applied to be members of the 7th Grade AVID Elective Class in September 2015. Miller wants to determine if there will be one or two 7th grade AVID classes before completing the selection process.

To: From: Re:

Board of Directors & Superintendent Tom Opstad David Herrington Fiscal Status Report – March 2015

General Fund 10

1. Cash Flow: Based on the Budget Status Report, our ending Fund Balance in the General Fund is $1,893,266.34

2. Enrollment: Our Average Annual FTE (AAFTE) enrollment for April 2015 is below.

Grade Band 2014-2015 2014-2015 2013-2014 2012-2013 2011-2012 2010-2011

Budgeted

AAFTE Actual AAFTE

Actual AAFTE

Actual AAFTE

Actual AAFTE

Actual AAFTE

K-6 1711 1723.02 1694.17 1633.12 1619.41 1639.24

Junior High 433 442.91 458.85 472.68 486.2 489.4

Senior High 942 981.41 971.08 982.47 982.07 1006.95

Sub Total 3086 3147.34 3124.09 3088.07 3089.57 3135.59

Running Start AAFTE 40 34.54 40.03 45.4 40.78 31.77

+ or – budget

(+)61.34 (+)94.09 (+)58.07 (+)38.57 (-)0.41

Budgeted 3086 3030 3030 3051 3136

In Addition to the General Fund, the Following Budget Status Reports are:

Capital Projects Fund 20

The Capital Projects fund shows that we have $269,424.47 for our ending fund balance.

Debt Service Fund 30

The Debt Service Fund reports that we have $200,702.35 in our ending cash balance and $1,865,832.31 for total fund ending balance.

Associated Student Body Fund 40

This fund had an ending balance of $239,661.30

Transportation Vehicle Fund 90

The Transportation Vehicle Fund has ending balance of $283,781.93. This fund is limited to the purchase or major repair of buses.

If you have any questions, please call me at 360-538-2007 or email me [email protected] David Herrington Director of Business and Support Services [email protected]

mailto:[email protected]

mailto:[email protected]

'3wa6amswa12.p ABERDEEN SCHOOL DISTRICT NO 5

~5.15.02.00.00-010006 2014-2015 Budget Status Repo.r:t I. ..... ··-··-·--··--· ------···-··----------··- ······----------·-··· .. --···---·-------···-···---· --------------------------------------

10--General Fund-- FUND BALANCE -- AGENCY ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT

Fiscal Year 2014 (September 1, 2014 - August 31, 2015)

For the ABERDEEN SCHOOL DISTRICT NO 5 School District for the Month of March ---------------------

A, REVENUES/OTHER FIN, SOURCES

1000 LOCAL TAXES

2000 LOCAL SUPPORT NONTAX

3000 STATE, GENERAL PURPOSE

4000 STATE, SPECIAL PURPOSE

5000 FEDERAL, GENERAL PURPOSE

6000 FEDERAL, SPECIAL PURPOSE

7000 REVENUES FR OTH SCH DIST

8000 OTHER AGENCIES AND ASSOCIATES

9000 OTHER FINANCING SOURCES

ANNUAL

BUDGET

5,026,235

1,002,500

20,903,682

6,993,161

58,590

4,503,379

185,000

45,000

0

ACTUAL

FOR MONTH

415,640.36

70,293.07

1,682,169.19

610,128.25

.00

369,849.44

2,095.00

9,572.07

,00

ACTUAL

FOR YEAR

2,651,496.17

396,465.20

11,776,523.72

4,004,932.51

5,607.62

2,222,884.58

89,574.54

25,389.16

.00

2015

ENCUMBRANCES

8:36 AM 04/15/15 PAGE: 1

BALANCE

2,374,738.83

606,034.80

9,127,157,91

2,988,228.60

52,982.38

2,280,494.42

95,425.46

19,610.84

.oo

PERCENT

52.75

39.55

56.34

57.27

9.57

49. 36

48. 42

56.42

0.00

Total REVENUES/OTHER FIN. SOURCES 38,717,547 3,159,747.38 21,172,873.50 17,544,673.24 54.69

B, EXPENDITURES

00

10

20

30

40

Regular Instruction

Federal Stimulus

Special Ed Instruction

Voe. Ed Instruction

Skills Center Instruction

50+60 Compensatory Ed Instruct.

70

80

90

Other Instructional Pgms

Community Services

Support Services

Total EXPENDITURES

C. OTHER FIN, USES TRANS. OUT (GL 536)

D. OTHER FINANCING USES (GL 535)

E. ?XCESS OF REVENUES/OTHER FIN.SOURCES

OVER(UNDER)EXP/OTH FIN USES(A-B-C-D)

18,440,389

0

5,054,726

1,530,782

328,832

5,963,912

84,012

34,647

7,070,101

38,507,400

225,000

0

14,853-

F. TOTAL BEGINNING FUND BALANCE 2,725,702

G. G/L 898 PRIOR YEAR ADJUSTMENTS(+OR-) XXXXXXXXX

H. TOTAL ENDING FUND BALANCE 2,710,849

(E+F + OR - G)

1,456,189.74

.00

422,463.29

144,997.65

20,191.43

439,620.11

24,282.18

21,765.42

728,147.65

3,257,657.47

.00

.00

97,910.09-

10,385,067.34

.00

2,720,548,76

976,949.65

155,294.85

2,743,736.98

150,913.00

152,070.41

4,784,579.09

22,069,160.08

.00

.00

896,286.58-

2,789,552.92

.00

1,893,266.34

6,401,455.13

0.00

1,652,849.41

543,055.49

58,347.62

1,554,671,44

32,993.69

107,931.40

1,757,452.12

12,108,756.30

1,653,866.19

.00

681,327,46

10,776.64

115,189.99

1,665,503.08

91.03

0.00

86.52

99.30

64.97

72. 07

99,894.94- 218.91

225,354.58- 750.43

528,069.66 92. 53

4,329,483.50 88.76

881,433.44- > 1000

ABERDEEN SCHOOL DISTRICT NO 5---

-05.15.02.00.00-010006 2014-2015 Budget Status Report

20--Capital Projects-- FUND BALANCE -- AGENCY ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT


For the ABERDEEN SCHOOL DISTRICT NO 5

A. REVENUES/OTHER FIN. SOURCES

1000 Local Taxes

2000 Local Support Non tax

3000 State, General Purpose

4000 State, Special Purpose

5000 Federal, General Purpose

6000 Federal, Special Purpose

7000 Revenues Fr Oth Sch Dist

8000 Other Agencies and Associates

9000 Other Financing Sources

Total REVENUES/OTHER FIN. SOURCES

B. EXPENDITURES

10 Sites

20 Buildings

30 Equipment

40 Energy

50 Sales & Lease Expenditure

60 Bond Issuance Expenditure

90 Debt

Total EXPENDITURES

C. OTHER FIN. USES TRANS. OUT (GL 536)


E. EXCESS OF REVENUES/OTHER FIN.SOURCES


F. TOTAL BEGINNING FUND BALANCE

G. G/L 898 PRIOR YEAR ADJUSTMENTS(+OR-)

H. TOTAL ENDING FUND BALANCE

(E+F + OR - G)

School District for the Month of March 2015

ANNUAL ACTUAL ACTUAL

BUDGET FOR MONTH FOR YEAR ENCUMBRANCES

0 .00 2.30

375,622 3,093.46 331,125.94

0 .00 .00

0 .00 .00

0 .00 .00

0 .00 .00

0 .00 .00

0 .00 .oo 100,000 .oo .00

475,622 3,093.46 331,128.24

402,719 .00 273,645.27 0.00

340,000 .00 226,132.78 0.00

50,000 14,470.J.7 65,051.05 0.00

0 .oo .00 0.00

0 .00 .00 0.00

0 .00 2,100.00 0.00

0 .00 .00 0.00

792,719 14,470.17 566,929.10 0.00

0 .00 .00

0 .00 .00

317,097- 11,376.71- 235,800.86-

365,719 505,225.33

xxxxxxxxx .00

48,622 269,424.47

8:36 AM 04/15/15 PAGE: 1

BALANCE PERCENT

2.30- 0.00

44,496.49 88.15

.00 0.00

.00 0.00

.00 0.00

.00 0.00

.00 0.00

.00 0.00

100,000.00 0.00

144,494.19 69.62

129,073.73 67.95

113,867.22 66.51

15,051.05- 130.10

.00 0.00

.00 0.00

2,100.00- 0.00

.00 0.00

225,789.90 71. 52

81,295.71 25.64-

.3wa6amswi12_:_p _______________ -------------------ABERDEEN SCHOOL DISTRICT NO 5 9:06 AM 04/15/15

·05.15.02.00.00-010006 2014-2015 Budget Status Report PAGE: 1

20--Capital Projects-- FUND BALANCE -- AGENCY ACCOUNTS -- Revised -- BUDGET-STATUS-REPOR~ . / J Fiscal Year 2014 (September 1, 2014 - August 31, 2015) Ii~~ J ~

I MJ ./,.1/ Q;Of7 ~ ABERDEEN SCHOOL DISTRICT NO 5 School District for the Month of April 2015 ~ ftt. lf y.,_j For the


1DDD Local Taxes

2DDD Local Support Non tax

3DOO State, General Purpose




7000 Revenues Fr Oth Sch Dist




B. EXPENDITURES

10 Sites

20 Buildings

30 Equipment

40 Energy

50 Sales & Lease Expenditure

60 Bond Issuance Expenditure

90 Debt

Total EXPENDITURES



E. EXCESS__Q!'. REVENUES/OTHER FIN.SOURCES


F. TOTAL BEGINNING FUND BALANCE

G. G/L 898 PRIOR YEAR ADJUSTMENTS(+OR-)

H. TOTAL ENDING FUND BALANCE

(E+F + OR - G)

ANNUAL

BUDGET

0

375,622

0

0

0

0

0

100,000

475,622

402,719 rf 340,000

50,000

0

0

0

0

792,719

0

0

317,097-

365,719

xxxxxxxxx

48,622

ACTUAL

FOR MONTH

.00

.00

.00

.00

.00

.oo

.00

.00

.00

rJ)1r1 /Jf\1;0

/s .oo 0,000.00

.00

.00

.DO

.00

.00

50,000.00

.00

.00

50,000.00-

ACTUAL

FOR YEAR

2.30

331,125.94

.00

.00

.00

.00

.00

.00

.00

331,128.24

273,645.27

276,132.78

65,051.05

.00

.OD

2,100.00

.00

616,929.10

.00

.00

285,800.86-

505,225.33

.oo

219,424.47

ENCUMBRANCES

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

~,.,f l•01,1/,,;,

{S~ (IJ)<Vl{.,

BALANCE PERCENT

2.30- 0.00

44,496 .49 88.15

.00 0.00

.00 0.00

.00 0.00

.00 0.00

.00 0.00

.00 0.00

100,000.00 o.oo

144,494.19 69.62

129,073.73 67.95

63,867.22 81.22

15,051.05- 130.10

.00 0.00

.00 0.00

2,100.00- 0.00

.00 0.00

175,789.90 77. 82

,.. Oil)9tf(~l

<t'>, iiJV. s~

31,295.71 9.87-

~ tcr\f !JV Af · 1l'lvj

~i

ABERDEEN SCHOOL DISTRICT NO 5 05.15.02.00.00-010006 2014-2015 Budget Status Report PAGE:

30--Debt Service Fund-- FUND BALANCE -- AGENCY ACCOUNTS -- Revised BUDGET-STATUS-REPORT


For the~~~A_B_E_R_D_E_E_N~S_C_H_O_O_L~D_I_S_T_R_I_C_T~N_0~5~~~ School District for the Month of March


1000 Local Taxes

2000 Local Support Non tax






B. EXPENDITURES

Matured Bond Expenditures

Interest On Bonds

Interfund Loan Interest

Bond Transfer Fees

Arbitrage Rebate

Underwriter's Fees

Total EXPENDITURES



E. EXCESS OF REVENUES/OTHER FIN.SOURCES

QVER(UNDER)EXPENDITURES (A-B-C-D)

ANNUAL

BUDGET

2,475,277

3,000

0

0

0

125,000

2,603,277

1,730,000

680,603

0

34,999

0

0

2,445,602

0

157,675

F. TOTAL BEGINNING FUND BALANCE 2,011,700

G. G/L 898 PRIOR YEAR ADJUSTMENTS(+OR-) XXXXXXXXX

H. TOTAL ENDING FUND BALANCE 2,169,375

(E+F + OR - G)

I. ENDING FUND BALANCE ACCOUNTS:

G/L 810 Restricted for Other Items 0

G/L 830 Restricted for Debt Service 2,169,375

G/L 835 Restrictd For Arbitrage Rebate 0

G/L 870 Committed to Other Purposes 0

G/L 889 Assigned to Fund Purposes 0

G/L 890 Unassigned Fund Balance 0

TOTAL 2,169,375

ACTUAL

FOR MONTH

200, 541. 61

160.74

.00

.00

.00

.00

200,702.35

.00

.00

.00

.00

.00

.00

.00

.00

.00

200,702.35

ACTUAL

FOR YEAR

1,314,306.61

1,272.59

.00

.00

.00

.00

1,315,579.20

1,730,000.00

355,888.75

.00

463.49

.00

.oo

2,086,352.24

.00

.00

770,773.04-

2,636,605.35

.00

1,865,832.31

1,019,330.14

846,502.17

.00

.00

.00

.00

1,865,832.31

ENCUMBRANCES BALANCE PERCENT

1,160,970.39 53.10

1,727.41 42.42

.00 0.00

.00 0.00

.00 0.00

125,000.00 0.00

1,287,697.80 50.54

0.00 .00 100.00

0.00 324,714.25 52.29

0.00 ,00 0.00

0.00 34,535.51 1. 32

0.00 .00 0.00

0.00 .00 0.00

0.00 359,249.76 85.31

928,448.04- 588.84-

1

ABERDEEN SCHOOL DISTRICT NO 5 8:36 AM 04/15/15 -05.15.02.00.00-010006 2014-2015 Budget Status Report PAGE: 1

40--Associated Student Body Fund-- FUND BALANCE -- AGENCY ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT


For the ___ AB_E_R_D_E_E_N_S_C_H_O_O_L_D_I_S_T_R_I_C_T_N_0_5 __ _ School District for the Month of March

A. REVENUES

1000 General Student Body

2000 Athletics

3000 Classes

4000 Clubs

6000 Private Moneys

Total REVENUES

B. EXPENDITURES

1000 General Student Body

2000 Athletics

3000 Classes

4000 Clubs

6000 Private Moneys

Total EXPENDITURES

c. EXCESS OF REVENUES

OVER(UNDER)EXPENDITURES (A-B)

D. TOTAL BEGINNING FUND BALANCE

E. G/L 898 PRIOR YEAR ADJUSTMENTS(+OR-)

F. TOTAL ENDING FUND BALANCE

C+D + OR - E)

G. ENDING FUND BALANCE ACCOUNTS:

G/L 810 Restricted for Other Items

G/L 819 Restricted for Fund Purposes

G/L 840 Nonspnd FB - Invent/Prepd Itms

G/L 850 Restricted for Uninsured Risks

G/L 870 Committed to Other Purposes

G/L 889 Assigned to Fund Purposes

G/L 890 Unassigned Fund Balance

TOTAL

ANNUAL ACTUAL ACTUAL

BUDGET FOR MONTH FOR YEAR

182,900 2,647.04 44,990,35

110,475 3,902.82 80,292.97

5,900 2,301.40 3,171.40

109,500 6,566.33 56,343.09

1,475 .00 1,947.81

410,250 15,417.59 186,745.62

169,899 4,258.78 21,348.48

113,943 16,261.24 78,130.78

6' 068 228.12 2,183.60

114,510 14,560.40 30,682.27

3,175 .00 1,370.06

407,595 35,308.54 133,715.19

2,655 19,890.95- 53,030.43

119,157 186,630.87

xxxxxxxxx .00

121,812 239,661.30

10,000 10,000.00

111,812 229,661.30

0 .00

0 .00

0 .00

0 .00

0 .00

121,812 239,661.30

2015


137,909.65 24.60

30,182.03 72. 68

2,728.60 53.75

53,156.91 51.45

472.81- 132.05

223,504.38 45.52

0.00 148,550.52 12.57

0.00 35,812.22 68.57

0.00 3,884.45 35.99

0.00 83,827.73 26.79

0.00 1,805.01 43.15

0.00 273,879.93 32.81

50,375.55 > 1000

3wa6amswa 1-:.r.-p---·-----··-------·-·· ABERDEEN SCHOOL DISTRICT N0-5 05.15.02.00.00-010006 2014-2015 Budget Status Report PAGE: 1

90--Transportation Vehicle Fund-- FUND BALANCE -- AGENCY ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT


For the ABERDEEN SCHOOL DISTRICT NO 5 School District for the Month of March --------------------


1000 Local Taxes

2000 Local Nontax






A. TOTAL REV/OTHER FIN.SRCS(LESS TRANS)

B. 9900 TRANSFERS IN FROM GF

C. Total REV./OTHER FIN. SOURCES

D. EXPENDITURES

Type 30 Equipment

Type 60 Bond Levy Issuance

Type 90 Debt

Total EXPENDITURES

E. OTHER FIN. USES TRANS. OUT (GL 536)

F. OTHER FINANCING USES (GL 535)

G. EXCESS OF REVENUES/OTHER FIN SOURCES

OVER(UNDER)EXP/OTH FIN USES(C-D-E-F)

H. TOTAL BEGINNING FUND BALANCE

I. G/L 898 PRIOR YEAR ADJUSTMENTS(+OR-)

J, TOTAL ENDING FUND BALANCE

(G+H + OR - I)

K. ENDING FUND BALANCE ACCOUNTS:

G/L 810 Restricted For Other Items

G/L 819 Restricted for Fund Purposes

G/L 830 Restricted for Debt Service

G/L 835 Restrictd For Arbitrage Rebate

G/L 850 Restricted for Uninsured Risks

G/L 889 Assigned to Fund Purposes

G/L 890 Unassigned Fund Balance

TOTAL

ANNUAL

BUDGET

0

350

0

124,000

0

0

0

124,350

0

124,350

125,000

0

0

125,000

0

0

650-

263,813

xxxxxxxxx

263,163

0

263,163

0

0

0

0

0

263,163

ACTUAL ACTUAL

FOR MONTH FOR YEAR

.00 .00

27.90 4,170.12

.00 .00

.00 .00

.oo .00

.00 .00

.00 .00

27.90 4,170.12

.00 .00

27.90 4,170.12

.00 .00

.00 .00

.00 .00

.00 .00

.oo .00

.00 .00

27.90 4,170.12

279,611,81

.00

283,781.93

.00

283' 781. 93

.00

.DO

.00

.00

.00

283,781.93

2015


.00 0.00

3,820.12- > 1000

.00 0.00

124,000.00 0.00

.00 0.00

.00 0.00

.00 0.00

120,179.88 3.35

.oo 0.00

120,179.88 3.35

0.00 125,000.00 0.00

o.oo .DO 0.00

0.00 .00 0.00

0,00 125,000.00 0.00

4,820.12 741.56-

Program Strengths

Aberdeen School District Project SAIL Evaluation Report

Project Year 1 2013-14

Implementation: In the initial year of implementation, this program had the benefit of leadership who had already successfully implemented a 21 st Century project. That allowed the project to tap into previously developed relationships with school staff and with partners to hire staff and begin the program within the short timeline required by the state. The fact that a 21st Century program had also pre-existed in 4 of the 5 sites, allowed for easier identification and recruitment of students to the program, and for continuation of relationships already formed in the sites between after school and school day staff.

Teams from all sites were trained in the YPQI process and all five sites participated in the required internal and external assessments and developed a plan of quality improvement for their site. Each site team reviewed their YPQI data and developed a plan for increasing staff skills in a limited number of Quality areas.

Site level staff training focusing on was provided in all sites to program staff in Youth Work Methods. That training specifically focused in Year 1 on the YPQA process including the process for observation and assessment, activities to foster student belonging, and other topics. Training was provided to staff members at all sites, although not all staff participated in training.

All sites designed and delivered programming to their students that included all the components of the grant: academic support {homework help, tutoring, credit retrieval and other academic supports); STEM activities, Academic Enrichment activities, Art activities and Healthy Lifestyle activities.

Program Challenges

Site coordinators noted the following issues as barriers to their implementation of the project:

• Limitations on access to the site space and resources that would allow them to optimally implement activities for different sized groups of students.

• Staffing issues including a wide range of experience and skills among staff members, especially high school and college students who make up a large number of staff.

• Attendance issues among students, especially among middle and high school students that negatively impact not only the affect the program has on student outcomes, but also the implementation of activities.

• Disciplinary issues that many staff members find difficult to address. Some secondary students have been court ordered to attend the program due to truancy. These students present particular challenges to the program staff.

• Communication issues between program staff, school day staff and parents. Parents indicate that help with homework and homework completion is the biggest benefit to their child or children, and many indicated that they would like all homework completed before their child participates in the enrichment activities. However, the program is trying to

balance homework help and other academic assistance with enrichment activities that can support student learning in other ways. In addition, communication issues between school day and after school staff have resulted in access to some spaces or some activities being not allowed.

• Training staff especially high school and college students is a challenge. Many of them do not have time to attend training events. In addition, there are high attrition rates among the younger staff members, among whom issues like their own participation in extra-curricular activities limit how long they work in the program.

Needs for Improvement

• Stronger and more frequent communication and partnership with school day staff that could lead to access to more program space and deeper understanding of school day staff on the focus of the program.

• Stronger and more frequent communication with parents that could lead to a better understanding of parents about the goals and focus of the program.

• Efforts to recognize and publically celebrate the successes of the program and its participants with partners and stakeholders.

• Staff development efforts that will increase skills at all levels in areas related to program quality.

• Data collection standardization-tools that will ensure that all sites are using the same instruments to collect data that provides both individual sites and the project coordinator and director information that is consistent.

• Evaluation tools for collection of information from secondary students regarding their satisfaction with the program.

Recommendations

Improvement of Program Design and Quality

1. Continue participation in the YPQI process at each site with focus on both goals for both simple and more difficult changes within each site that will increase staff skills in design and implementation of high quality youth programs.

2. Develop and implement training for high school and college staff that will increase their skills in working with students in the program.

3. Collect program feedback from secondary students to more fully understand their need for and use of the secondary programming.

Improvement of Participant Outcomes

1. Work with school day staff to identify specific skills sets in individual or groups of students that need additional reinforcement to improve performance. Use that information to design and deliver activities that reinforce those skills.

2. Works with school day staff to identify "bubble" students who straddle the line between proficiency levels and to identify the skills in need of strengthening through activities.

3. Continue to develop and implement Family Night activities that include practical and fun ways that adult family members can support learning at home. Because so many of the students in this project are Hispanic, perhaps some Family Nights that target this group of parents or those that include activities in both English and Spanish would help build confidence in parents to support learning at home.

Using Evaluation Results

1. Use the data from this report as well as other data including Leading Indicators to identify areas to focus on in Year 2.

Recommendations for Year 2 Evaluation:

1. Design simplified instruments that will collect data from parents regarding Family Night activities, and their satisfaction with the activities and ideas for other Family Night Activities.

2. Design instruments for secondary level students that will capture not only their satisfaction levels with the activities in which they participate, but also their suggestions for other activities.

3. Simplification of all local evaluation surveys and elimination of surveys such as the student survey if the state survey will provide more useful information.

•Increase academic performance

•Provide academic enrichment activities

•Provide activities for families to support their children

Program Goals

Inputs

•Qualified staffing •Professional development for all staff - use of YPQA model

• Sites will use selfevaluation data and YPQA improvement plans

• Quality partnerships •Transportation •Supportive administration

•Homework/Tutoring

•STEM Activities •Academic Enrichment in

Reading, Writing and Math •Arts Exploration •Healthy Living •Academic Enrichment for Families

Program Activities

Outcomes

• 75% of students demonstrate gains in reading and math

• 80% of students demonstrate progress toward graduation

• 100% of students paritcipate in STEM education

•Families have multiple opportunities to participate in family literacy

Policy No. 1805 NEW Aberdeen School District No. 5 Board of Directors

Open Government Trainings

The board recognizes the value of meaningful, informed public participation in district deliberations and the need to conduct its affairs in a transparent manner. Within ninety (90) days of taking the oath of office following election or appointment, all directors will participate in trainings regarding the:

1. Open Public Meetings Act; 2. Open Public Records Act; and 3. Public Records Retention.

After the initial trainings, board directors will participate in refresher trainings on these subjects every four years that they hold office in order to remain current with new developments in open government law. Board directors will document their completion of required trainings. The superintendent or designee will file and maintain the documentation in the district. Legal References: RCW 28A.343.360 Oath of Office RCW 40 Public Documents, Records, and Publications RCW 40.14 Preservation and Destruction of Public Records RCW 42.30 Open Public Meetings Act RCW 42.56 Public Records Act RCW 42.56.580 Public Records Officers Adopted: ___________

Page 1 of 1

Policy No. 4007 NEW Aberdeen School District No. 5 Community Relations

Employees Using Social Media to Represent the District

Background The Board of Directors recognizes that the role of technology in the modern workplace is continually expanding and now includes social media communication tools that facilitate interactive information sharing and collaboration. Many of these social media sites have large, loyal user bases and are increasingly important outreach and communication tools for teachers, administrators and school districts. Social media describes the online technologies, tools and practices that people use to share opinions, insights, experiences and perspectives. Social media postings may include many different media formats, including written text, images, audio and video. Examples of social media sites include, but are not limited to, Facebook, Twitter, Instagram or blogs. Social networking can improve communication between schools, staff, students, families and the community at-large, and often reaches new and different populations from traditional media. Social media may be used for many purposes in an educational environment; examples include quick dissemination of time-sensitive information (e.g., emergency information, travel disruptions or changes, or District facility closures) and marketing/promotion of events or programs to the widest possible audience or a targeted audience, such as students in a specific class or club. Purpose The purpose of this policy is to establish standards and responsibilities for the use of social media by employees who represent the District, schools, school groups, teams or clubs, or individuals within schools or programs. Coverage The policy covers all District employees who are representing the District, a school, a school group, team or club, or themselves in their official District capacity through professional electronic social media sites. It does not apply to student-led sites on which a District employee is not participating; nor does it apply to peripheral groups such as PTAs or booster clubs. In the event a District employee oversees the site and/or posts to it in their professional capacity, the policy and procedures apply. Standards District employees should use social media to represent the District, schools, school groups, teams or clubs, or individuals within schools or programs (collectively “professional electronic social media sites”) like a classroom and professional workplace. The same standards of professional conduct that are expected in traditional District settings are expected on professional electronic social media sites.

1 of 2

Policy No. 4007 NEW Aberdeen School District No. 5 Community Relations All use of professional electronic social media sites by schools and staff should be consistent with applicable state, federal and local laws, regulations and policies. These include: information technology security policies; acceptable use policies; the Family Educational Rights and Privacy Act (FERPA); nondiscrimination policies; copyright and trademark laws; and applicable public records retention policies and schedules. Development of Procedures The Superintendent or designee shall develop procedures that recognize the importance of professional electronic social media sites as a communication tool for teachers, students, families and other staff. The procedures shall be written to ensure that District and professional electronic social media sites are appropriately used, secured and managed. The procedures shall be designed to protect students, employees and the District, as well as ensure consistency across schools and the District in the use of professional electronic social media. Adopted: _____________

2 of 2

Aberdeen School District No. 5 Procedures 4007P NEW Employee Use of Social Media to Represent the District Before creating or using a professional electronic media site, a District employee must consider the following in determining whether the use of social media is appropriate:

1. Who is the target audience for social media communications? 2. What information is the District, school, group or individual attempting to

communicate? 3. Which social media tools are the best to distribute the information? 4. Who is responsible for managing and monitoring the social media tools/accounts?

Will this person represent the District or school appropriately? Responsibilities Employees should be thoughtful and professional about how they present the District, their school, school group, team or club, or individuals within schools or programs through the professional use of electronic social media sites. Employees must consider these issues:

1. Confidentiality. Employees should not post or release proprietary, confidential or protected personally identifiable information, or District intellectual property on professional electronic social media sites.

2. Privacy. As in other venues, employees must follow the requirements of the Family Educational Rights and Privacy Act (FERPA) and must not post a student’s image (including photos and/or video) or other protected personally identifiable information without ensuring the student’s guardian has authorized the release of that information.

3. Site Monitoring. Sites should be monitored for inappropriate posts or comments; such posts should be removed. Sites should be kept updated. If a site is abandoned, it should be taken down.

Creating and Administering Accounts District employees wishing to create a professional electronic social media site representing the District, their school, school group, team or club, or individuals within schools or programs should first notify their school principal or department director and the District Office. The purpose of this notification is for the District, school and department administrators to be aware of such sites and the communications taking place on these sites. The school or department administrator and the District Office shall be given administrative rights and/or passwords to the site at any time, upon request, and reserve the right to remove inappropriate content or otherwise make necessary changes to the site. Best Practices to Mitigate Security Risks When creating social media accounts that require individual identification, District employees must use their actual name, not pseudonyms. Employees should be mindful of these associated issues:

1. Do not assume privacy. Only post information you are comfortable disclosing.

1 of 3


2. Use different passwords for different accounts (such as social media and existing work accounts). Using the same password for all accounts increases the chance of the accounts being compromised.

3. Do not duplicate user IDs and passwords across multiple social media sites. 4. Use your school District e-mail to open social media sites, not a private e-mail

address. Content of Posts and Comments Professional electronic social media sites should be limited to instructional, educational or extra-curricular activity matters. District employees should treat professional electronic media sites and communication like a classroom and professional workplace. The same standards of civility, decorum and professional conduct that apply to District professional settings are expected on professional electronic social media sites. Employees using social media to communicate on behalf of the District, a school, a school group, team or club, or individuals within schools or programs or themselves in their official District capacity, should be mindful that any statements made are being made in their professional capacity. Employees may not use professional electronic social networking sites affiliated with the District for political purposes or to engage in private business activities. They should also refrain from posting statements, photographs, video or audio that could reasonably be perceived as:

1. Sexually suggestive, malicious, obscene, profane, threatening or intimidating; 2. Constituting harassment or bullying; 3. Supportive of illegal activity; 4. Violating copyright or trademark laws; 5. Contributing to a hostile educational or work environment on the basis of race,

religion, creed, color, national origin, age, honorably-discharged veteran, or military status, sex, sexual orientation, gender expression or identity, marital status, disability or any other status protected by law; and/or

6. Information that may tend to compromise the safety or security of the public or public systems.

Employees should always consider whether it is appropriate to post an opinion or discuss areas outside of one’s expertise. If there is any question or hesitation regarding the content of a potential comment or post, the employee should not post. It is also not appropriate to engage in online arguments or use a social media site to settle a disagreement with students, parent/guardians, staff or community members. The District reserves the right to restrict a District employee from representing the District on professional electronic media sites if they have violated this procedure or any applicable law. Employees may appeal this decision to the Superintendent or his/her designee. Employees

2 of 3

Aberdeen School District No. 5 Procedures 4007P NEW should be mindful that inappropriate usage of social media may be grounds for disciplinary action. Records Retention Communications through professional electronic social media sites are public records and should be managed as such. All comments or posts made to professional electronic social media sites are public, not private. This means that all posts become part of the public record and may be subject to disclosure under Washington’s Public Records Act (RCW 42.56). Social media account holders using professional electronic social media sites must retain those records to the extent required by law and adhere to the retention schedule set by the Washington State Archives. Account administrators who receive messages through a private message service offered by the social media site should advise users to contact them at their District e-mail address. Private messages that account administrators receive should be treated as constituent e-mails and therefore, as public records. Account administrators or another authorized staff member should reply to such messages using their District e-mail account. Users should set all privacy settings to public. Procedures Established: _____________

3 of 3

CERTIFICATED

HIRE: We recommend the Board approve the following certificated hire: Name Location Position Effective Date Cynthia Mitby Hopkins Preschool Preschool Coordinator 2015-16 Kerry Marl Miller Jr. High School Science Teacher 2015-16 Dawn Skorzewski Aberdeen High School Functional Life Skills Teacher 2015-16 Jason Dore Aberdeen High School Summer School Language Arts Teacher 6/22/15 – 07/9/15 Robert Sutlovich Harbor High School Summer School Math Tutor 6/22/15 – 07/9/15 Richard Stallo Aberdeen High School Summer School Coordinator 6/22/15 – 7/29/15 RETIREMENT: We recommend the Board approve the following certificated retirement: Name Location Position Effective Date Linda Gibbons Hopkins Preschool Teacher 7/01/15 Noreen Simpson Robert Gray Elementary Principal 7/01/15

Substitute Teacher: Carolyn Greer

CLASSIFIED

HIRES: We recommend the Board approve the following classified hires: Name Location Position Effective Date Julie McKay Aberdeen High School LRC Technician 4/20/15 Erin Schimelpfenig Miller Jr. High School Food Service Worker 4/15/15 Trace Christensen A. J. West Elementary Student Helper – 21st Century Program 4/15/15 Mark James A. J. West Elementary Student Helper – 21st Century Program 4/15/15 Chandler Craig Robert Gray Elementary Student Helper – 21st Century Program 4/20/15 Jesse Dietz Robert Gray Elementary Student Helper – 21st Century Program 4/20/15 LEAVE OF ABSENCE: We recommend the Board approve the following classified leave of absence: Name Location Position Effective Date Johnel Bradley McDermoth Elementary Para-educator 9/9/15-06/21/16 RETIREMENT: We recommend the Board approve the following classified retirement: Name Location Position Effective Date Nancy Woods Hopkins Preschool Para-educator 6/30/15 RESIGNATION: We recommend the Board approve the following classified resignation: Name Location Position Effective Date Nicole Nicman A.J. West Elementary Para-educator 4/27/15 EXTRA-CURRICULAR CONTRACT: We recommend the Board approve the following extra-curricular contract: Name Location Position Effective Date James Daly Miller Jr. High School Track – Assistant Coach 4/20/15 EXTRA-CURRICULAR RESIGNATION: We recommend the Board approve the following extra-curricular resignation: Name Location Position Effective Date Leonard Barnes Aberdeen High School Basketball – Head Coach 4/02/15 Substitute Hires: Jolynn Damm Martin Ruelas Soto Board Action 04/21/15 Page 1 of 1

Certificated Staff Recommend for Hiring—2015-16 School Year:

1. SAL ABRUSCATO 2. BRIAN ALLEN 3. RON ALLMAND 4. KRISTEN ANDERSON 5. MITCHELL ANDERSON 6. HEIDI ARMENTA 7. GAIL ARNOLD 8. JENNIFER ARQUETTE 9. KARI ASCHENBRENNER 10. CANDICE BACHTELL 11. SANDRA BACON 12. SUSAN BALL 13. RICHARD BATES 14. JOHN BENISH 15. STEPHANIE BERGEN 16. KRISTINE BITAR 17. SUZANNE BLACK 18. BRENDA BLANCAS 19. RHONDA BOND 20. MARK BORGENS 21. PATRICIA BOWLEY 22. BALINDA (GARCIA) BOX 23. EMILY BOYCE 24. LINDELLA BRASCHE 25. BEVERLY BROOKS 26. JULIENA BROTZEL 27. KAREN BROWN 28. DAVID BRUNCKE 29. GEORGINA BURNS 30. TAMARIE NOELANI BUTCHER 31. PAMELA CABA 32. JACELLE CADY 33. LAURA CARLE 34. LISA CARNEY 35. CONNIE CHICANO 36. CONNIE CHILLMAN 37. KARISSA CLARK 38. VICKI CLINGEN 39. RANDY COLE 40. CHRIS COLLIN 41. HEATHER COLWELL 42. DENISE COX 43. MEGAN COX 44. BETH CROLLARD 45. MARGUERITE CURLEY 46. JAMES DALTON 47. PENNY DALTON 48. ELIZABETH DAYWATERS 49. ANDREA DeCOU 50. THOMAS DICKSON 51. TERRY DION 52. JASON DORÉ 53. CASEY DOYLE 54. ANDREW DUFFY 55. NATALIE DUFFY 56. ANGELA DURR

57. TRACY ECKLUND 58. ANNE EISELE 59. ALLISON FAGERSTEDT 60. JOE FAGERSTEDT 61. DAWN FILLO 62. REBECCA FITZPATRICK 63. LARRY FLEMING 64. THERESA FLEMING 65. MELISSA FLOCH 66. KATIE FOULDS 67. MELISSA FRITTS 68. KEELEE FROST 69. KATHERINE FUHRER 70. HOLLY FURTH 71. TROY GEORGE 72. DAVID GLASIER 73. BARBARA GOOD 74. JAN GRAVLEY 75. SHAWN GRUBB 76. KELLY HAMBLIN 77. GIENELLE HARLESS 78. MATTHEW HARLESS 79. RYAN HARLESS 80. DORIS HATTON 81. LINDA HAYES 82. MONA HEGGIE 83. TAMARA HELLAND 84. TAMMY HETH 85. KATHRYN HIRSCHFELD 86. SALLY HOLT 87. TRACY HORN 88. SANDRA HORTON 89. ROBERT HOUBREGS 90. TONI HOUBREGS 91. MOLLY HOUK 92. CHRISTOPHER HOWELL 93. STACY HUNT 94. SHARI HYDE 95. RACHAEL JACOBUS 96. MARTIN JEFFERSON 97. TARA JOHNSON 98. MYKA MUSICK JUGUM 99. LINDSEY KARGBO 100. KELLY KATZER 101. MIKA KATZER 102. KATHERINE KIM 103. KELSEY KINDSVOGEL 104. BRIAN KING 105. DIANNE KING 106. HELEN KING 107. LARRY KINREAD 108. LACI KLINGER 109. ASHLEY KOHLMEIER 110. WENDY KOSKI 111. JONATHAN KRANICH 112. CORINNA KRICK

Board Action 04/21/15 Page 1 of 2

Certificated Staff Recommend for Hiring—2015-16 School Year:

113. CAROL KRUEGER 114. JR LAKEY 115. DUSTIN LEITHOLD 116. MARTHA LENNIER 117. JOAN LESMAN 118. MAUREEN LEWIS 119. TOSHA LOVE 120. MICHAEL MACHOWEK 121. MATTHEW MAHON 122. KATHY MARQUARD 123. JAMES MARTIN 124. TIFFANY MARTIN 125. CORY MARTINSEN 126. TRICIA MATISONS 127. JUDITH MCBRIDE 128. KAREN MEIKLE 129. APRIL MEISSNER 130. AMBER MELVILLE 131. AMBER METKE 132. CINDY MILLER 133. TRACY MINER 134. CYNTHIA MITBY 135. HOKI MOIR 136. TIFFANY MONTOURE 137. KERIN MURPHY 138. JULIE NIEMI 139. MARIA OLSEN 140. DEBRA OLSON RIOS 141. BARBARA PAGE 142. TINA PALMER 143. BOBBI PARKER 144. DANIEL PATTERSON 145. DANA PERSSON-ZORA 146. CATHLEEN PETERSON 147. ERIK PETERSON 148. MARY PIER 149. ROBERTA PLAYER 150. DONNA PORTMANN 151. JOLENE POWELL 152. CASSANDRA PROM 153. TISHA QUINBY 154. WILLIAM RABUNG 155. ANNE RAMSEY 156. WILMA RANDALL 157. MARNIE RANHEIM 158. GRETCHEN RAY 159. MICHELLE REED 160. STEVEN REED 161. HARLEY REVEL 162. JENNIFER RHODEN 163. REBECCA RICHIE 164. KEVIN RIDOUT 165. ELEANOR ROBBINS 166. SARAH ROCQUIN 167. KRIS SAWIN 168. SHON SCHREIBER

169. SARA SCHULTZ 170. MELENA SEEK 171. MONICA SHAY 172. BRANDY SJOSTRAND 173. MELISSA SMITH 174. LORI SNYDER 175. RICHARD STALLO 176. DONNA STANFILL 177. GAYLA STEWART 178. KELLY STEWART 179. JENNY STURGILL 180. RYAN STURM 181. DANIEL SUNDSTROM 182. MARK SUNDSTROM 183. STACY SWINHART 184. KIRSTEN TAGEANT 185. MICHAEL TAGEANT 186. JANIE TALEVICH 187. MERCEDES TAYLOR 188. ELIZABETH TEMPLETON 189. ILENE TERRY 190. CATHERINE TRUSTY 191. KASI TURNER 192. SUSAN ULBIN 193. SUSAN VAN VOLKINBURG 194. CHARLES VELONI 195. RICHELE VINING-GONZALEZ 196. TAIMI WARNKEN MILLER 197. MICHELLE WEIBERG 198. CARLA WHITE 199. JANICE WILLIAMS 200. THADDEUS WILLIAMS 201. ERIC WILLIAMSON 202. ASHLEY WILSON 203. ANGIE WISDOM 204. SHERYL WOODRUFF

Board Action 04/21/15 Page 2 of 2